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CFIA Plant Health E-Cert Project
Client To Government (C2G)
11th UN/CEFACT FORUMin Stockholm! 24-28 September 2007
Phytosanitary Certification
IssuePhyto
Applicationfor exportinspection
Contact RPOor
InternationalPhyto. Issue
Section (IPIS) -PPD in Ottawa
ConsultPQIR
ElectronicData
Is allinformationpresent?
Yes Canrequirements
be met?
Arrangeinspection
Canproduct becertified?
Obtaininformation
from appropriatesource
Arethere
contradictionsbetween
sources ofinfo?
No
No
In from exporterand the
appropriateIPIS officer in
Ottawa
No
InformExporter anddo not issuephyto. cert.Inform RPO
Determinemissing
information
Requestmissing info.from exporter
No
Yes
YesAdditionalInformationRequired?
Yes NoNo
IsForeign PQIR
available?
Yes Yes
IPIS = International Phytosanitary Issue Section PPD = Plant Protection DivisionRPO = Regional Program Officer
Yes
Can IPPSnegotiate new
importrequirement
Yes
RPO - informIPIS in Ottawa
No
E-Cert PlantHealth
1.0 ReceiveApplication
1.1 Requestfor an
Inspection
1.2 Requestfor a
Certificate
Seed Potato, Cert #
1.3 Requestfor Inspection
andCertificate
1.4 RequestSearch ofFPQIR
1.5 RequestFPQIRUpdate
from certificate
from inspector
1.6 RequestClient
Registration
1.7 RecieveBulk
Requests
2.0 RecordInspection
2.1 Recordfacility / siteinspection
2.1.1CGC elevator inspection
2.1.2 Flour Mill Inspection
2.2 Recordcommodityinspection
2.3 Recordtreatmentinspection
3.0 PerformLab Test
3.1 RequestLab Test
External lab
CFIA lab
Local lab
3.2 RecieveLab TestResults
4.0 IssuePhytosanitary
Certificate
4.1 IssueExport
Certificates
4.1.1 IssueElectronicCertificate
4.1.2 IssuePaper
Certificate
4.1.3Re-Issue
PaperCertificate
4.1.4 UpdateClient fromCertificate
4.1.5 Issuere-export
certificates
4.1.6 IssueCertificate,3rd party
4.2 Issuedomesticmovementcertificates
5.0 MaintainClient
5.1 Add /Verify Client
5.2 UpdateClient
5.2.1 MaintainClient
Contacts
5.2.2 MaintainClient
Address
5.2.3 MaintainClient
Association
5.2.4 MaintainFacility
Productionarea
5.3 MaintainPH Program
5.3.1 MaintainPlant Health
Program
5.3.2Register
Client in PHProgram
5.3.3 RecordProgram
Inspection /Audit
6.0 MaintainFPQIR
6.1 UpdateGeneral
Requirement
6.2 UpdatePoints of
Entry
6.3 UpdateList of
RegulatedPests
6.4 UpdateCommodity
ImportRequirement
7.0 Search /ReportE-Cert
Information
7.1 Search/ReportFPQIR
General import requirement
List of Regulated Pests
Point of Entry restrictions
FPQIR summary
FPQIR detail
by treatment
by chemical
7.2 Search/ReportClients
by CFIA employee
by CFIA Office
by Commodity
by Program
by Region
by client activity
by client status
7.3 Search /Report onCertificates
Cert by status
Cert by Commodity
Cert by Destination Country
Cert by Employee
Cert by Region
Cert by non-compliance
by chemical
by treatment
7.4 Search /Report
Inspections
by exporter
current inspections
expired
with certificates
without certificates
7.5 Search /ReportTasks
by task owner
by task status
by task type
7.6 Search /Report
Programs
by program activity
8.0 ManageTasks
8.1 MaintainEmployee
8.2 Selectand Assign
Task
8.3 ManageTask
ACO task
CFIA Lab task
Client task
External Lab task
FLU task
Inpsector Task
Management Task
9.0 MaintainFinances
9.1 AccountsRecievable
9.2 Invoicing
9.3 MaintainPricing
10.0 MaintainScience
Data
10.1 MaintainStandard
Data
Commodity Master
Chemical List
Pest Type
Pest Master
10.2 DefineMitigationStrategy
Hosts
Regulated Pest
Treatments
Inspections
Lab Tests
10.3 MaintainSurvey
10.3.1 CreateSurvey
10.3.2 Select/Add Client
Sites
10.3.3 Select/ Add Wild
sites
10.3.4RecordSurveyResults
11.0 MaintainSystem Data
11.1 MaintainSystem Data
(Client)
CFIA office
11.2 MaintainSystem Data
(FPQIR)
Locations
Commodity Class
Characteristic
11.3 MaintainSystem Data(Certificates)
11.4 MaintainSystem Data(Inspectons)
valid periods
11.5 MaintainSystem Files
(IT)
Country
End Use
Province
Address Type
Client Status Type
Client type
12.0 SystemFunctions
12.1Commonfunctions
Exit
Add Attachment
Reference Lookup
Login
Logout
main menu
12.2 SystemAdministrtor
functions
Maintain Passwords
Maintain Users
12.3 Integratestand-alone
data
12.3.1Downloadclient data
12.3.2Upload
certificate data
12.3.3Upload
inspectiondata
13.0ElectronicExchange
13.1 C2Cexchange
13.2 C2Gexchange
13.3 Issuenon-compliance
notice
E-Cert Plant Health Export
Decomposition Diagram
Aug 17 2007
•Inspection requests;
•Phyto requests;
•Inspection and Phyto requests
•FPQIR requests
•Client Registration requests;
Application
Inspection• Commodity inspection;
• Report
• Commodity re-inspection;• Report
• Facility inspection;• Report
• Treatment inspection;• Report
• Requests laboratory testing on commodity from Inspection screen.
•Request lab tests•Main internal CFIA laboratories
•External lab (accredited);•Enter external lab results;
•Local lab;•Maintain local lab results
•Receive lab test results;•Authorize Phyto issuance
Lab test
Certificate issuance (Paper and Electronic)
•Issue Phytosanitary Certificate;
•Issue Third party Certificate;
•Issue Re-export Phytosanitary
•Certificate;
•Issue Domestic Certificate
•Add Clients
•Update Clients
•Etc.
•CID project (Client Identity Data)
•Client Core Requirements
Client Management System
The Client Identity Data project
The purpose of this project is to solve CFIA client identity definition, management and maintenance issues in the short, medium and long term, through the gathering and validation of business requirements, development of functional requirements and the design and development of a solution.
Vision of client identity data management for the future …
Lab Sampling
(STS)
Inspection(MCAP)
Registration/Licensing
(CMS)
Domestic
Consistent
Unique
Reliable
Accurate
Export
Financial(SAP)
ConsolidatedReporting
Client Data
One record per client
Share data
Between systems
What is a client?
What is a client?
An entity that CFIA interacts with for the purpose of carrying out activities related to the Acts and regulations under CFIA’s responsibility.
Where is financial/legal responsibility assigned?
The entity that is responsible for the Plant, Animal, Food Product, at the time that a payment is due or a situation occurs that requires CFIA interaction.
Client Data Requirements
Clients must be identified as businesses, individuals or governments.
Clients must be identified to eliminate possibility of duplicates.
Clients must be identified as domestic or foreign.
Clients must be identified as engaging in domestic/import and/or export activities.
Domestic business clients must be identified using a unique numeric identifier that is legally accepted, within and outside of CFIA.
Foreign business clients must be identified using a unique numeric identifier that is legally accepted, within and outside of CFIA.
Domestic clients (individuals) must be identified using a unique numeric identifier that is legally accepted, within and outside of CFIA.
CORE DATAClient ManagementBusiness Number
Registration
Licensing
REPORTING
SYSTEM INTERFACEManage Client Data
PLANNINGFor: Sampling
Projects& Work Planning
MAPPING
GIS Locations: Buildings,
Land Masses, Forests, Aquatic Sites
Contacts
By Program: FishBy Function: importBy process: Ready to EatBy Org.; Area, Region
Consultation GroupsNational / International
Lists
Program Data
SPRINT / LSTS IMS / ICTS
AnalysisClient Identity Data ….. Future Use
Plant health Export programs
•Plant health Programs
• Canadian Nursery Certification Program (CNCP);• Peat bog;• Export Grain Elevators• Etc.
•Enrol Client in Program;
•Maintain Client in Program;
• Maintain Foreign Requirements as:• Web links• External documents• Direct databases information
• Add / update Foreign requirements;• Add/ update Treatment manual;• Add/ update Lab testing requirements;• Receive / answer requests for Foreign
legislations requirements from field offices.• Link Country / Continent to requirements.
Foreign Plant Quarantine Import Requirements;
• Report FPQIR• General requirements• List of regulated pests• Point of entry;• Etc..
• Report on Clients• By offices;• By commodities;• By program;• Etc.
• Report on certificates• Report on inspections• Report on tasks;• Report on programs.
Report capacity
Task management;
• Maintains tasks;• Assign task to employee;• Manage tasks;
• Authorized Certification Officials (ACO) task;• CFIA Lab task;• Client task;• External Lab task;• Foreign Legislation Unit task;• Inspector task;• Etc.
Maintain Science and Finance data
• Finance;• Connect E-Cert system to Finance module.
• Maintain Science data;• Plants names;• Pests names;• Foreign pest lists;• Pests hosts lists;• Presence / absence of pests in Canada.
E-Cert G2G main modules
• System data; (common data)• System functions
• Common functions• Exit• Add• Etc.
• Administration functions• Stand alone data;
• Electronic exchange (G2G)
Thank you
Contact Information:• Patrice Sinave - Business Manager, Plant
Health Information Systems; Canadian Food Inspection Agency
• email: [email protected]