Nineteen Tribal Nations Board Meeting

December 2, 2019 – Prescott, Arizona – 1 p.m.

I. Call to Order 1:16 p.m.

II. Roll Call: Ron Trusley – Quorum present.

III. Welcome and Introductions

IV. Approval of Minutes – Motion made by Diana Navarro to accept minutes,

seconded by Bernie to accept

V. Chairperson’s Report – Kathleen Sumatzkuku, Met November 15th regarding

for funding and DOL audit. We are still dealing with board membership which

could be an issue with Directors who are overseeing programs. These

directors cannot be a board member. Ron sent in a list to Moira to see who

can sit on the board, 51% have to be business representatives. One Stop

Operator – GRIC is doing it right now, have no new takers. We may have to

go in the direction of sole source and seeking people who would be

interested. State is getting back with Ron on how we can do that. Fiscal

Agent - State cannot be a fiscal agent. This was also a finding from DOL,

Ron will report on that later in the meeting. Findings on individual tribes have

been sent to Ron. Vice-Chair Report Lana – Not much going on, reported on

1 Stop Meeting this morning, I-Tech - new company moving into Casa

Grande, ZOOM is someone we may be able to use as part of our eligibility

process.

Executive Director Report: Ron – Fiscal Agent process done. Signed by PYT

and Board Chair. Maha said to send contract to her and we would be able to

start contract process. Can do wire funding in 2 days, still need a form that

needs to be completed to get funds transferred. David is Ron’s contact at

State right now. Comptroller at PYT told Ron regarding payment to

conference presenters checks are being delivered this afternoon. Still have

PY18 funds available, so we can spend that. Clean up list we ge weekly,

these will go to individual tribes instead of one long big list. Copy of fiscal

agent contract will be sent to all board members. One Stop sole source

information will also go out today. Conference Update - struggle because of

no fiscal agent but it looks like we are successful in attendance. We have

125 registrants, Wednesday dinner has 144 people, registration fees $10,000,

so conference income should exceed 36,000.00

VI DW Report – Rich Utzig – Rich covered most of what was in the Directors

meeting. DW numbers were low this past quarter due to limited travel and funds.

Diana will send the report to all the Directors’.

VII AE Chair Report Lana – 7 tribes deal with medical field, lots of medical billing

and coding. 4 re-entry offender programs that are developing programs. TO/U of A

Project is going well, this program is centered around the 14 elements of youth

program.

VIII NTN Staff Agreements Executive Session 1:54 – 2:36

Resume Meeting: 2:40 p.m. Agreements were reviewed and some changes

made to dates. Contracts were all approved and will be sent out for signatures.

VIIII PY18-FY19 No new allocations, the only reminder is that if you send in

expenditure report make sure you are reporting accurately the OSY

expenditures. OSY should be the biggest expenditure.

Break 2:44 p.m.

Resume 3:07 p.m.

X Local Board recertification/DOL review report. Letter received from DOL

monitoring NTN the issue of board composition and our fiscal agent will need to

be addressed. According to DOL NTN does not have the required representation.

A suggestion that maybe Tribal council members might need to be recruited. Ron

wants the questions to come from each tribe and sent to him and he will forward

to State. Motion made by Crystal to seek waiver after Ron sends in documents to

State, Ron would draft letter for waiver, seconded by Bernie. ( I couldn’t

understand what the waiver was for)

Form letter needed for WAC, so they can be a part of WAC as a tribal

representative. This will be sent to all tribes.

Motion to adjourn at 4:22 by Leon

Seconded by Bernie