Change Proposal: When to Use ItChange Proposal: When to Use It

Use this format when you are suggesting a change. If your audience will consider it an unpleasant change, you may want to use the Communicate Bad News format.

Changes could be Hiring more people for a project. Redoing a process to improve effectiveness. Planning different job responsibilities. Merging two companies. Creating new task guidelines for task.

Fill this out before you create your slides. To see an example of this slide go to the Change Ideas File.

To delete a yellow box, select the box and hit the delete key.

Fill this out before you create your slides. To see an example of this slide go to the Change Ideas File.

To delete a yellow box, select the box and hit the delete key.

Change Proposal: Plan Your PresentationChange Proposal: Plan Your Presentation

Objective:

2 key messages Message 1: Message 2:

Theme / story line:

I want the audience to Say… Do… Feel…

Discussion points Consider what your audience will want to discuss about the change. List two questions to ask at the beginning of your talk and two to ask at the

end.

Change Proposal: Plan ExampleChange Proposal: Plan Example

Objective: Show the audience how this new change will benefit them so that they will take steps to implement it.2 key messages Learn the process and save hours of time. Instant help is available with a phone call if you get stuck.

Theme / story line: A little extra training today equals less work tomorrow.I want the audience to Say: This sounds like a good idea. Do: Spend one hour going through the demo and trying out the

new process. Feel: Curious and open to trying the new process.

Discussion points What do you dislike about the process now? Do you want someone to go through the demo with you?

Presentation TitleChange ProposalPresentation TitleChange Proposal

Name

Date

Name

Date

Use the rest of the slides in this file for your presentation slides. Put the slides before this title slide at the end of the presentation. You can refer to them when creating your slide’s content and practicing the delivery.

Use the rest of the slides in this file for your presentation slides. Put the slides before this title slide at the end of the presentation. You can refer to them when creating your slide’s content and practicing the delivery.

Executive Summary Executive Summary

• TextPresent

Situation

• TextChange

Recommended

• TextBenefits

• TextNext Steps

Executive SummaryExecutive Summary

What’s not working with the present situation

Change recommended

Benefits of change

Next steps to implementation

AgendaAgenda

Background information

Change suggested

Future benefits

Ask Questions

The “Ask Questions” means for you to tell your audience if they can ask you questions during your talk or at the end.

The “Ask Questions” means for you to tell your audience if they can ask you questions during your talk or at the end.

Background InformationBackground Information

Create a sense of urgency as you explain why the change is necessary

Build a business case

List what’s been happening to lead to this change

Change SuggestedChange Suggested

List Change Suggestion HereList Change Suggestion Here

Work load

Responsibilities

Cost

Reporting structure

Career possibilities

List key benefit to change here

How This Change Will Affect YouHow This Change Will Affect You

Implementation PhasesImplementation Phases

Text hereText here

Text hereText here

PastPastPastPast

Text hereText here

Text hereText here

PresentPresentPresentPresent

Text hereText here

Text hereText here

FutureFutureFutureFuture

Lists specific tasks

Positive, can-do attitude

Ideas for Implementing ChangeIdeas for Implementing Change

List benefits the audience will be most interested in

State the overall benefit here

Three Benefits for YouThree Benefits for You

State a key point about data in the chart

List source of data here

Title: Focus of the ChartTitle: Focus of the Chart

0

5

10

15

20

25

30

35

40

45

50

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

Without Change With Change

Show a chart for statistical evidence.

Show a chart for statistical evidence.

Next Steps / Support NeededNext Steps / Support Needed

2. List step

3. List step

4. List step

1. List step

Next StepsNext Steps

Text here

Text here

Text here

Text here

Support Support NeededNeeded

Your Questions & CommentsYour Questions & Comments

Show this when you are done and want feedback from your audience.

Show this when you are done and want feedback from your audience.

The Vision for the FutureThe Vision for the Future

Use this slide after you have answered the last question

List 3 key points you want your audience to remember

Remain in control. Don’t let your talk be the victim of the last question or comment. Always repeat the major points that you want your audience to remember.

Remain in control. Don’t let your talk be the victim of the last question or comment. Always repeat the major points that you want your audience to remember.

Slide SuggestionsSlide Suggestions

Cut out specialist words: A cost-cutting specialist may talk about people as “units.” Eliminate jargon from your slides.

Change slide images You can replace the pictures in the Title Master, slide 10, with your own. You can select and delete the images on slides 11, 14, 17, 18, and 22.

Complex information: Use the blank templates at the end of this file.

For Design, Delivery and Message CoachingFor Design, Delivery and Message Coaching claudyne@wilderpresentations.com or www.wilderpresentations.com

Make your messages clear and audience focused Look confident and persuade your audience

Presentation SuggestionsPresentation Suggestions

Language: Do not use words like “you must,” “you should,” “you have to.” Consider this a persuasive rather than a dictatorial presentation.

Focus: “We” versus “I” and “You”: State what you will be doing and what the audience will be doing. Be specific. Don’t say “we will do” when that is not the reality of the situation.

Team effort: To convey that the change will require a team effort, use team metaphors.

Ten Delivery TipsTen Delivery Tips

Voice: When you are nervous and your voice is shaky, speak a little louder. The shakiness will diminish or disappear.

Eyes: Always start and end each sentence looking at someone.

Feet: Point them straight towards the back wall. That way you will look at everyone in the audience.

Gestures: Gesture with one or both hands above your waist, not by your thighs.

Arm position: Put your arms by your side. Don’t hold your hands in front of you or put your arms behind your back.

Don’t read your slides. Don’t read your slides. Tell your audience information that is not on the slides.Tell your audience information that is not on the slides.

Ten Delivery TipsTen Delivery Tips

Filler words: You won’t say “um” when you pause and breathe between your sentences.

Short sentences: Make your sentences short so you can emphasize key words, make your point, and give the audience time to digest the information.

Pauses: Pause between your sentences to give your audience time to digest what you say.

Movement: Move towards or away from the audience. Don’t stand in the same place the whole time.

Facial expressions: Don’t present with a deadpan look on your face. Express yourself!

Explain These Issues During Your TalkExplain These Issues During Your Talk

Why this change is necessary and important to the company, department, group and / or person.

How this change will benefit you and the audience. Short term, if applicable Long term, if applicable

How you and your group are participating in the change with your audience. The motto is, “We are in this together.”

Say, “We are doing this because…” and state facts, feelings, and opinions. You want your audience to know why change is happening, not just that it is

happening. They will be more open and feel less coerced.

Pick a motto, phrase, or metaphor for the change and use it throughout the talk.

Make sure your language will bring the audience to you rather than alienating them.