Chapter 1 for Hr Kit

8/12/2019 Chapter 1 for Hr Kit

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read and apply to your ad. 0s in newspaper ads, you will get a lot of applicationsthat do not hew to your requirements so a lot of screening is required.

?ewspaper ads (elatively more e4pensive can be used to supplement internet

postings, especially when you are hiring many people and a whole of half pageenables you to advertise your company and the job.

"ampus recruitment >for entry level positions; colleges and universities

normally hold their job fairs from 'anuary8ebruary. +chools charge a certainfee for participation in job fairs, where you are given the opportunity to presentyour company and interview or get contact details of potential graduates. This ishelpful because many schools release the official list of graduates in 'une ,

when the most qualified are already employed.

&ire +tudent On the 'ob Trainees who worked in your office you have a good

idea of how they work-

'ob 8airs

(eferrals from business network, friends, and current or former employees said

to be one of the most effective ways of getting candidates with a good fit . +omecompanies have a formal employee referral program, where employees get

monetary reward for successful referrals. *3+O linkages > communitybased recruitment offices of the )O conscientiousness, responsibility, interpersonalskills-. ?otes should be taken and summariCed so that the hiring department has abetter basis for asking more directed questions and there is no need to keep asking thesame questions.

7.7 I1 and *sychological testing 5asic I1 tests are most appropriate for entry leveloffice and sales jobs.

7.7.% 5asic I1 tests refer to:


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0bstract thinking said to be an indication of #untrained intelligence$ or of howquickly person will learn on the job; it can also be an indication of ability to work

with space and figures as contrasted to language and numbers-

@ocabulary and (easoning through use of


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+chool check

3mployment background check

&( or the hiring manager can do employment background check over thephone, to verify Information provided by the applicant during the interview.

D. 0s soon as a hiring decision is made and especially if you have found a very qualifiedcandidate, a compensation package offer must be finaliCed and a job offer made in writing.

E. 2hen the job offer has been accepted, successful candidate is asked to take medicale4ams chest 4ray, stool and urine test, drug test etc...- and asked to submit all other preemployment documents.

8illed up 0pplicant )ata +heet

0t least E I) pictures file, I), for *agibig forms-

TI? numbers

for those without TI? numbers "opy of 5I( 8orm %G6 or 67GEduly received

by 5I( -, with photocopy of birth certificate if single- , birth certificate ofemployee and dependent if &ead of 8amily and birth certificate of ta4 payer,marriage contract and birth certificate of children if 9arried

5I( 8orm 67%F from previous employer in current year if applicable-

"lear copy of +++ 3% 8orm or photocopy of +++ I) "ard

0ccomplished *hilhealth 8orm 9%a

0ccomplished *agibig 8orm 9%6

F. The appointment papers are served and employee is asked to sign his conforme.

J. The *ersonnel 0ction 9emo is created and sent to *ayroll and other departments whoneed to be informed of new hire.

K. The employee undergoes orientation immediately, starting on the first day of work to:

0ssure him that he made the right decision in joining your company

To reinforce and build on the high energies of a new employee

To set clear e4pectations and set the parameters by which his performance willbe evaluated

To introduce him to his colleagues and to make him feel welcome

To give him more information about the company, its vision, mission and values To e4plain the company culture , including the code of discipline and to ask himto sign such

To e4plain the company benefits

To give him the opportunity to ask questions

&I(I?, (3"(!IT93?T, +3


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)O"!93?T0TIO? *(O"3++

*ersonnel (equisition 8orm

'ob )escription

'ob )escription 8orm

0pplication 8orm

Interview uide

Interview (ating 8orm

'ob "andidate +tatus

Telephone Reference

Get management approval

Identify skills, knowledge,

qualities and background

Source candidates

Screen resume

First Shortlist

ssessment

Final Shortlist

and !ackground"heck

Finali#e

compensation offer


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)O"!93?T0TIO? *(O"3++

'ob Offer +heet

3mployment "ontract

*ersonnel 0ction 9emo

CHAPTER 1: RECRUITMENT, SELECTION AND PLACEMENTADDITIONAL RESOURCES

$repare %ob offer

sheet

"reate &'( fileof employee

Serve

appointment

"reate $ersonnel

ction )emo

*rientation of

+ew mployee


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PERSONNEL REQUISITION FORM

)0T3 :MMMMMMMMMMMMM

TO: &( MMMMMMMMMMMMMMM

?ew *osition

'ustification of ?ew *osition: MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

(eplacement for: MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

*osition to be filled: MMMMMMMMMMMMMMMMMMMMMMM?eeded byMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

2ill (eport to: MMMMMMMMMMMMMMMMMMMMMMMMMMMM

"heck one: MMM*ermanent *osition MMMTemporary *osition

&ow long neededB MMMMMMMM

?ecessary 1ualifications: MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM



'ob )uties:


MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM


+alary (ange:

MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

*ersons who will interview applicants: MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

+ubmitted by: MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

)o not write below this line

APPROVED BY:__________________DATE:______________


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SIGNATURE:________________________________

SAMPLE JOB DESCRIPTION

3mployee ?ame )ate &ired :

*osition Title : "ashier 5ookkeeper *osition


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FUNCTION: *rimarily responsible for collecting and depositing check receivables from clientcompanies, processing of disbursements and managing the petty cash fund. &e+he is alsoresponsible for payrolling, benefits reporting and processing and maintenance of accounting records.

Key Res!"A#e$s

D"%es $&' Res()&s%*%!%"%es F#e+e&y Key Pe#-)#.$&eI&'%$")#s

I/ C$s0%e#%&

"ollections %. Issues Official (eceipts for all collectibleaccounts

)aily.

Target

volume of collectionswithin an establishedperiod is achieved.

0ll

sponsorship collectionsare issued Official(eceipts and properlyrecorded in appropriateaccounting records.

6. 9akes followup calls to companies withaccounts for collection.

0s often asnecessary

7. +chedules collection pickups to ensurethat that these are included in the routingslips of 9essengers.

)aily

D. "larifies questionable payments withconcerned payors.

0s the needarises

)isbursements*rocessing

%. *repares a calendar of payments for aspecified period.

2eekly *rocessing of al

disbursements isperformed according toprescribed procedures.


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Key Res!"A#e$s

D"%es $&' Res()&s%*%!%"%es F#e+e&y Key Pe#-)#.$&e I&'%$")#s

6. *repares checks for signature byauthoriCed Officers +ignatories and sendsout by messenger; makes personal

delivery, if messengers are unavailable.

)aily 0ll disbursements

are properly recorded inappropriate accounting

records. )isbursement

documents transactionmedia are preparedcorrectly.

*ayments are

made according to paymenschedule.

7. Issues cash andor check payments forrobligations of the company; ensures thatall disbursements are supported by properdocuments.

)aily 0s theneed arises

*etty "ash %. 9anages and controls the petty cashfund , including verification, approval andproper recording of all disbursements.

)aily 0ll disbursements

are properly recorded.

?o irregularities in

disbursements.

34pense reports o

disbursements are completand supported by properdocuments.

6. *repares e4pense reports and supportingdocuments needed for replenishment ofpetty cash fund.

2eekly

)eposits(enewals Other

5anktransactions

%. 9akes regular deposits of collectionspayments received to designateddepository bank.

)aily "ollections are

deposited on the same dayor the following morning ifcollected after bank cutoff-

0ll bank

transaction documents are

properly filed and safekept.

6. Transacts the rollover of time depositplacements on specified renewal dates.

9onthly

7. *repares the 5oard (esolution and otherrelevant communication for submission todepository banks for the change inauthoriCed signatories.

0nnually

D. 9akes other bank transactions, as may berequired by the 5oard.

0s the needarises

+taff *ayroll0dministration

%. !pdates time cards for computation ofdeductions for tardiness.

5imonthly "omputation of

regular payroll, includingovertime pay, is correctaccurate

*ay +lips areprepared and distributed onsame day as payroll.

6. athers OT slips of staff and computes

overtime pay.

7. *repares +taff payroll and releases thesame.

Key Res!"A#e$s

D"%es $&' Res()&s%*%!%"%es F#e+e&y Key Pe#-)#.$&e I&'%$")#s

D. "oordinates with the 0ccountant forchanges in deductions and otherconcerns pertinent to payroll.

0s the needarises

+atisfactorily

resolves all payrollrelatedissues and concerns.

"ompliance with

overnment(equirements

%. *repares and files +++ *hil&ealth

*agIbig reports and payments.

9onthly 0ll +++, *agibig,

*hilhealth requirements aresatisfactorily filed transacted

within prescribedperiodsdeadline.

0ll relevant

documents that are preparedare:- "orrectly

accomplished- +upported

by appropriate attachmentsif required

- +ubmitted

within E days after employehas submitted allre uirements

6. *rocesses and files documentaryrequirements on employee benefits andloans to appropriate governmentagencies, i.e., +++, *agIbig, etc.

9onthly1uarterly


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QUALIFICATIONS COMPETENCIES

TECHNICAL2 BUSINESS BEHAVIORAL

"ollege graduate, preferably of a Dyear

business course *referably, with e4perience in clericaltreasury functions, payroll and government >mandated benefits processing

0verage proficiency in 9+

Office and other applicationsrelated to the work.

/nowledge of basicaccounting principles

/nowledge of guidelinesand procedures on mandatorygovernment requirements,particularly business licensing,5I(, +++, and *agIbig.

ood oral communicationskills, in 3nglish and 8ilipino."an e4plain payrollcomputations to employees.

Integrity

9ature in handlingstressful situationsinteractions

*atient in dealing witquestions and compla

0ccuracy and orderli

Key Res!" A#e$s D"%es $&' Res()&s%*%!%"%es F#e+e&y Key Pe#-)#.$&eI&'%$")#s

(ecords9anagement

%. OrganiCes and files the following records foreasy access and retrieval:%.% all accounting records, ledgers and other

related documents%.6 6G% files%.7 +ponsorship records

)aily 0s theneed arises

8iles

are wellorganiCed,complete andlabeled.

8ile

folders arearranged inprescribed orderin designatedstorage areas.

0ll

accountingrecords are:-"orrect accurat-"omplete-

!pdated-5alanced

6. 9aintains, regularly updates and reconciles allgeneral subsidiary ledgers.

9onthly


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I/ JOB DESCRIPTION QUESTIONNAIRE FORM

"urrent *osition +ection )epartment )ivision

'ob "ategory

- +taff - +upervisory - Technical*rofessional -9anager *osition Title of Immediate +uperior:

'ob Objective *urpose:

30$#" -!)4

)oes this position supervise othersB MMMMMMMAes MMMMMMMMM ?o

2hat positions does incumbent superviseB MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM&ow many people does heshe superviseB MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM

(eports to :Immediate +upervisor

+upervises


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Le5e! )- S(e#5%s%)& %5e& ") (e)(!e *e%& s(e#5%se'

1.0. eneral > gives instruction without going over the details of the work

2.0. "lose gives instruction and followup results to meet deadlines stipulated

3.0. @ery "lose gives instructions, checks work progress requiring close

coordination, orders revisions changes and evaluates work result

?ote: *lease put minimum requirements for the position and not your personal qualifcations.

'O5 )3+"(I*TIO?:

(3!


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%K.

%.

6G.

PERIODIC DUTY ASSIGNMENT

%.

6.

7.

D.

E.

F.

J.

K.

.

%G.

OCCASIONAL DUTY ASSIGNMENT

%.

6.

7.

D.

E.

F.

J.


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K.

.

%G.

MINIMUM REQUIREMENTS

J)* C).(e"e&%es:means the specific skillsand the values required forthe competent performanceof the specific job duty.

34ample of skills areanalytical, driving,mechanical, interviewing ,etc.34ample of values behaviorare teamwork, punctuality,perseverance, etc.-

S6%!!s2K&)4!e'e V$!es2Be0$5%)#2A""%"'e2T#$%"s

E'$"%)&please indicate theminimum educationrequirement for the position-

- 3lementary raduate

- &igh +chool raduate

- 6 Ar "ollege andor @ocational

- "ollege raduate with


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APPLICATION FORM

N$"#e )- C)..&%$"%)&(elaying >


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+ame-------------------------Soc.Sec. +o.-------------------$hone--------------------

TI+ +o. -----------------------

$resent dress------------------------------------------------------------------------

/Street0 /"ity0 /State0 /1ip0

2ate of !irth ---------------------

mergency $erson3ddress4

------------------------------------------------------------------------------------

/+ame0 /Relationship0 /ddress0 /$hone0

5ho referred you to this "orporation4------------------------------------------------------

/ 0$rivate $lacement gency / 0"ollege $lacement Service / 05alk6 In

/ 0Reply to dvertisement / 0$S* / 0$ersonal "ontact

+ames of relatives employed in the "ompany -----------------------------------------------

7ave you ever been charged or convicted of a crime8-----------------------------------------

$lease list all education3training /high school, college0 relevant to the position for which you are applying.

Full +ame and 9ocation Graduate

"lass Standing or

Grade $oint

verage )a%or Sub%ects 2egree

7igh School

"ollege

*ther

+ame ofPresent of Lastmployer ddress

Starting 2ate 9eaving 2ate Starting $ay Final $ay Reason for 9eaving

)onth :ear )onth :ear


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2ate ---------------------

2ate of last physical e;amination8 --------------------------------------------------------

9ist three references who are not relatives or former employers4

-------------------------------------------------------------------------------------

/+ame0 /ddress0 /*ccupation0 /:ears


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$osition/s0 desired---------------------------------------------------------------------

------------------------------------------------------------------------------------

re there any e;periences , skills, or qualifications which you feel would specially fit you for work with this

corporation /Including operation of office machines08

------------------------------------------------------------------------------------

------------------------------------------------------------------------------------

------------------------------------------------------------------------------------

2o you hold any licenses or certificates8-------------2escribe--------------------------------

----------------------------------------------------------------------------------------

7ow much time are you willing to spend away from home if the position in which you are employed requires

travel8-------------------------------------------------------------------------------


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I hereby certify that my answers to the foregoing questions are true and correct, and that I have not

knowingly withheld any fact or circumstances which would, if disclosed, affect application favourably.I fully understand that any misstatement in this form shall be a %ust cause for dismissal.

I hereby authori#e you and3or your client company3s to conduct such inquiry as may be necessary to

determine my fitness for employment.

2ate4------------------- pplicant=s Signature4------------------

+ame *ccupation

Father)other

Siblings /!rothers and

Sisters0


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I?T3(@I32 !I)3 8O( 90?03(I0< *O+ITIO?+

%. 2hat was situation when you came in B

The state of the businessindustry

any problems that needed to be reversedB

*rojects that needed to be completedB

Opportunities that had to be taken advantage ofB

Things that needed to be done to make things better or fasterB

6. 2hat did you need to doB 2hat were you hired to do or accomplishB 2hat were themandates of management for youB

7. &ow would you rate the success of what you did , versus the objectives or mandates innumber 6 aboveB 2hat were your key performance indicatorsB &ow well did you do onthemB

/ey *erformanceIndicator

Target 0ctualperformance

(emarks


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2hat did your boss have to say about your successlack of itB &ow about other people in theorganiCationB

D. &ow did you achieve the successB 2hat were the challenges that you encounteredB&ow did you meet these challengesB


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2hat do you think accounted for the limited successB or failure- 2hat did you learn from thise4perienceB &ow did you apply this learning to other situationsB

"ompetency +ituation 5ehavior (esult


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CANDIDATE SUMMARY ASSESSMENT FOR MANAGER

Name of Candidate: XXXXX

For the Poition of ! C"ient Com#an$: %&man Reo&r'e Mana(er

Inter)ie*er!Date:

S&mmar$ Aement:

+ Stron( 'andidate

+ ,e""-re'ommended

+ Re'ommended

+ Re'ommended ,ith reer)ation

Background/Competency CommentsExperience+S&ffi'ient amo&nt of meanin(f&" e.#erien'e+ Conidera/"e re"ated e.#erien'e+ E.'e""ent e.#erien'e for 0o/ re1&irement

T*ent$ $ear of %R e.#erien'e *ith e.#o&re

to mot fa'et of %R2 Stren(th in ODem#"o$ee re"ation 3/&t no &nion e.#erien'e4/a"an'ed 'ore'ard and re*ard dei(n fore.e'&ti)e "e)e"2 Good e.#erien'e in %R admin*or5 a *e""

E.#o&re to man&fa't&rin( /an5in( retai" and6PO 37 $ear42 6PO *a an IT 'om#an$ *ith'ondition imi"ar to C"ient Com#an$2 3 need too")e /ai' #ro/"em that 'a&ed "o* mora"eneed for 1&i'5 t&rn-aro&nd time in re'r&itmentfor IT #oition4

E.#erien'e *or5in( *ith Ameri'an and

6ritih 'oa'hed Ameri'an e.e'&ti)e

Achievements+ A)era(e

+ A/o)e A)era(e

+ E.'e#tiona"

%ad i(nifi'ant a'hie)ement a head of

%R : in 6PO 'om#an$ intit&ted 'omm&ni'ation$tem to o")e "o* mora"e and "o* #rod&'ti)it$2Im#ro)ement in #rod&'ti)it$ mea&re ho*ed

&''e of initiati)e2 Com#"eted a "eaderhi# #ro(ram for

mana(er in U5raine *hi'h 'ontri/&ted to theim#ro)ement in #rod&'ti)it$ in the /ran'h2

Dei(ned a ne* or(ani8ation and re*ard

$tem for e.e'&ti)e for ,--- a##ro)ed /$ to#mana(ement of the 'on("omerate

Per&aded mana(ement to im#ro)e

/enefit of ran5 and fi"e a mode" that *a ado#ted/$ other 'om#anie in the 'on("omerate


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Career Progression/development+ A)era(e 'areer (ro*th+ Pro(reed at a tead$ rate ho*n a/i"it$ to ta5e onin'reain( re#oni/i"it$+Career ad)an'ed )er$ 1&i'5"$ hand"e in'reain(re#oni/i"it$ eai"$

Ten $ear #e'ia"i8in( in OD *or5 /efore

a&min( head of %R #oition2 A##arent"$ hadno diffi'&"t a&min( a ("o/a" ro"e in 6PO

Job Stability+ A)era(e+ Good &&a""$ did not 'han(e *itho&t )a"idreaon!a)era(e ta$ /etter than a)era(e+ E.'e""ent ne)er mo)ed *itho&t )a"id reaon! a)era(eta$ i m&'h /etter than a)era(e

I a 5ee#er ta$ed at DMC for 9 $ear at

Cit$tr&t for $ear and "eft APO 37 $ear4on"$ /e'a&e Phi"i##ine o#eration '"oeddo*n2

Motivation+ Pro#er"$ Moti)ated+ ,e""-moti)ated+ ;er$ *e"" moti)ated

Sa$ he en0o$ed *or5 at 6PO!IT 'om#an$

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Chapter 1 for Hr Kit

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