HOUSEKEEPING INVENTORY

TYPES OF INVENTORY

Recycled Inventory

Inventory that is re-used

Linen, room attendant carts, vacuum cleaners

Ironing boards, Irons, Cribs

Non-Recycled Inventory

Inventory that is not re-used

Cleaning Supplies

Guestroom Supplies

CALCULATING INVENTORY

A physical count should be taken at least weekly.

Compare physical count with predicted usage to

determine variances

Physical count will be beginning inventory for next

week

TYPES OF CLEANING SUPPLIES

All-Purpose Cleaners

Disinfectants

Germicides

Bowl Cleaners

Window Cleaners

Metal Polishes

Furniture Polishes

Scrubbing Pads

ESTABLISHING INVENTORY LEVELS

All supplies should have a par level or minimum

quantity

This number should account for ordering and

delivery time

Inventories will have a cushion called a safety

stock level to account for emergencies, spoilage,

or delays in delivery

INVENTORY CONTROL OF CLEANING

SUPPLIES

Need strict issuing procedures to regulate flow of

product

Need to maintain accurate counts

Keeping a perpetual inventory will help to

regulate on hand inventory

It is important not to have too much or too little

on hand

LINEN INVENTORY AND

CONTROL

TYPES OF LINEN

Bed Linens

Sheets, pillowcases, mattress pads

Bath Linens

Bath towels, hand towels, specialty towels, wash

cloths, fabric bath mat

Table Linens (Depends on Property)

Tablecloths, napkins

ESTABLISHING PAR LEVELS

The executive housekeeper needs to establish levels to ensure that linens do not run out

Guest service can be impacted by a guest having to wait for a their room because there were not enough linens available

The useful life of linens can also be shortened by not having an adequate inventory

If the inventories are too high, excessive money will be tied up unnecessarily

ESTABLISHING PAR LEVELS (CONT.)

One Par of linen is the amount needed to outfit

all guestrooms one time

One par is not enough for efficient operation

Consider three factors

The laundry cycle, replacement linens, and

emergency situations

ESTABLISHING PAR LEVELS (CONT.)

Three par is a good rule of thumb with on

premise laundry

One par

Linens laundered, stored, and ready for use today

Second par

Yesterday’s linens which are being laundered today

Third par

Linens to be striped from the rooms today and laundered

tomorrow

ESTABLISHING PAR LEVELS (CONT.)

Another factor to take into account is

replacement of worn, damaged, lost or stolen

linens

Based on property history

Usually no more than one par

ESTABLISHING PAR LEVELS (CONT.)

The third factor to take into account is

emergencies such as power failure, equipment

breakdown, etc.

Up to one par is usually held back for emergencies

This may add up to a total of five par

INVENTORY CONTROL OF LINENS

The executive housekeeper will work with the

laundry manager to maintain an accurate daily

count of all linens sent to and received from the

laundry

An effective way to control linens is to set a floor

par which is the amount of linens needed to outfit

all rooms on a floor

PHYSICAL INVENTORY OF LINENS

Physical counts should be done once a month but

at least once a quarter

Two people should perform the inventory making

sure that all areas that may have linens are

counted

LINEN PURCHASES

The executive housekeeper submits purchase

orders to the purchasing department

Linens are the second largest expense of the

housekeeping department

Typically purchases are made annually with

deliveries to be dropped quarterly

Suppliers of linens must be carefully chosen

When receiving linen check what is received

against the PO and that the quality is up to

standard