1 CHAPTER 13 – PROMOTIONS General Guidelines 13.1 While dealing with matters related to seniority amongst police personnel, and their respective claim of promotion to the next rank, below mentioned fundamental principles shall be duly kept in mind:- (1) The State police service, though comprises of varied wings, units, branches and cells, and is broadly divided into four major cadres, yet constitutes a unified composite organization, as envisaged in Section 3 of the Act. (2) Any person of any cadre, division, wing, unit, branch or cell, is deemed to be the member of the Police Service also and he is primarily member of the respective unit and cadre, where he is enrolled. The functional divisions are meant for administrative convenience, promotion of excellence in earmarked domain, and optimal utilization of specialized potential in the best interest of the service. (3) All personnel, commencing from the lowest rank, onwards, shall have the equal opportunity to be considered for any higher rank, as permissible by the relevant rules and regulations. (4) The entire Police Service upto the rank of Inspector comprises of four cadres, and are intended to merge at the level of the Deputy Superintendent of Police, and therefore, all promotions within the cadres shall form common foundation and progression on the basis of common principles for all personnel to be promoted step by step, upto the rank of Deputy Superintendent of Police and as DSPs to be considered on equal footing for onward promotions. (5) The number of posts of Inspectors in any cadre or sub- cadre, shall be proportionate to the strength of the particular cadre and sub-cadre and the posts of Deputy Superintendents of Police available shall be apportioned amongst different cadres, proportionate to the strength of the Inspectors, and overall strength of the cadre or sub- cadre. The Director General of Police, in consultation with different cadre control authorities, and keeping in view the
Transcript
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CHAPTER 13 – PROMOTIONS
General
Guidelines
13.1 While dealing with matters related to seniority amongst
police personnel, and their respective claim of promotion to
the next rank, below mentioned fundamental principles
shall be duly kept in mind:-
(1) The State police service, though comprises of varied wings,
units, branches and cells, and is broadly divided into four
major cadres, yet constitutes a unified composite
organization, as envisaged in Section 3 of the Act.
(2) Any person of any cadre, division, wing, unit, branch or
cell, is deemed to be the member of the Police Service also
and he is primarily member of the respective unit and cadre,
where he is enrolled. The functional divisions are meant for
administrative convenience, promotion of excellence in
earmarked domain, and optimal utilization of specialized
potential in the best interest of the service.
(3) All personnel, commencing from the lowest rank, onwards,
shall have the equal opportunity to be considered for any
higher rank, as permissible by the relevant rules and
regulations.
(4) The entire Police Service upto the rank of Inspector
comprises of four cadres, and are intended to merge at the
level of the Deputy Superintendent of Police, and therefore,
all promotions within the cadres shall form common
foundation and progression on the basis of common
principles for all personnel to be promoted step by step,
upto the rank of Deputy Superintendent of Police and as
DSPs to be considered on equal footing for onward
promotions.
(5) The number of posts of Inspectors in any cadre or sub-
cadre, shall be proportionate to the strength of the particular
cadre and sub-cadre and the posts of Deputy
Superintendents of Police available shall be apportioned
amongst different cadres, proportionate to the strength of
the Inspectors, and overall strength of the cadre or sub-
cadre. The Director General of Police, in consultation with
different cadre control authorities, and keeping in view the
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administrative requirement of the posts in any cadre or sub-
cadre, shall decide the number of posts made available for
the promotion as Deputy Superintendents of Police.
(6) Inter-cadre transfer of personnel has been specifically
prohibited, hence the utilization of services of any
personnel, in cadre, other than to which he belongs is
possible only through deputation, as per relevant rules.
(7) In the interest of ‘espirit de corps’ and morale of the Police
service the process of recruitment, seniority, promotion and
placement at an appropriate rank on deputation has to be
absolutely logical and transparent. It has also to be
responsive in terms of redressal of grievances if any,
perceived by any personnel, presenting it appropriately,
before the concerned authority.
(8) In order to manage, matters related to points mentioned
above, proper seniority is essential to be maintained within
the sub-cadre, and cadre, as well as within the Police
service, as one organization.
a. As regards officers of Indian Police Service and
Punjab Police Service, there is state-level seniority,
common to all in the respective category.
b. The ranks below the rank of the Deputy
Superintendent of Police, i.e. Inspector, Sub-
Inspector, Assistant Sub-Inspector, Head Constable
and Constable shall also have state level common
seniority, as well as cadre seniority, and sub-cadre
seniority, within the respective cadre, and sub-
cadre.
(9) a) The State Seniority List (SSL) shall be prepared,
maintained and updated in the office of the Director
General of Police. This list shall be prepared without
disturbing the seniority already existing at the time of
publication of these Rules and this list shall have
prospective effect.
b) The Cadre Seniority List (CSL) shall be similarly prepared,
maintained and updated by the designated Cadre
Controlling Authorities and Incharges of sub-cadres.
c) There shall be a separate seniority list for officers of every
rank in every cadre or sub-cadre. The nomenclature for the
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seniority lists, rank-wise, and authorities responsible to
prepare and maintain in an updated manner are mentioned
in Appendix 13.16(1).
d) All the seniority lists shall be reviewed and published in the
Police Gazette and loaded on the official website; by 1st
January of every year. Any expression of grievance against
placement in the seniority list shall be welcome within one
month of the said publication, and to be redressed by a
Departmental Committee headed by the officer of the rank
of Inspector General of Police and above, within 30 days;
hence the lists of seniority at all levels shall be finalized by
1st April of every year without fail.
(10) While any authority adjudging grievances, represented by
any personnel or group of personnel, about determination of
seniority or any matter related thereto, such personnel must
be heard in person, and the authority shall dispose of the
matter within 30 days of the receipt of the representation by
passing a speaking order. Therefore, the organization of
Police Service is responsible to:-
a. Maintain balance and fair play in promotions.
b. Ensure that there is no discrimination against or
preferential treatment to any personnel or group of
personnel.
c.
d.
e.
Principles that are common to the entire police
service shall govern seniority and promotions of all
personnel, of all the cadres.
The principles and norms related to promotions
shall be duly placed in public domain for the
purpose of transparency.
Principles of natural justice shall be followed in
letter and spirit in deciding all aspects and issues
related to promotions.
(11) a. The authorities designated to be the Cadre Controlling
Authority, for different cadres and sub-cadres, shall be as
follows:-
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S.No. Cadre or Sub-Cadre Authority Responsible For
Control of the Cadre
Remarks
1. District Police including Commissionerate
and PRP
Addl. DGP/Administration
2. Intelligence Addl. DGP/Intelligence
3. Armed Police including PAP, IRB &
Commandoes
Addl. DGP/PAP
4. Technical And Support
Services (Particularly personnel of
Information & Communications
Technology Wing)
Addl. DGP / Information &
Communications Technology
13. Miscellaneous Sub-Cadres (Other than not covered
above)
Addl. DGP / Admn. As the number of
personnel of
Information &
Communications
Technology Wing is
large, the officer
heading the Wing is
Cadre Controlling
Authority for them. For
remaining elements in
this cadre, the functions
of Cadre Controlling
Authority shall be
performed by Additional
Director General of
Police /Administration.
b. Immediately after the publication of these Rules in the
official gazette, within a period of six months, the office of
Director General of Police and the respective Cadre
Controlling Authority shall prepare the seniority lists, in
Appendix 13.16(1), according to the norms and Rules in this
Chapter, completing the process of disposal of grievances, if
any.
Role, Functions
And
Responsibilities
of Cadre
Controlling
Authority
13.2
I.
The role, functions and responsibilities of Cadre Controlling
Authority inter alia include the following:-
To ensure organization, co-ordination and supervision
amongst all the designated Appointing Authorities and that
concerned Appointing Authority prepares and maintains a
seniority list pertaining to the personnel appointed in the unit
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under him.
II. To prepare and maintain state-level cadre seniority lists of
personnel of each and every rank, and load the lists on the
Police Website, and ensure publication of the lists in Police
Gazette strictly in time. This aspect shall be initiated
prospectively after streamlining the cadre wise seniority.
III. To receive representations of claims of seniority and related
matters, process, present, and get adjudicated or disposed of
through a Departmental Committee, under the guidance and
command of the Director General of Police.
IV. To ensure proper presentation of well coordinated and
integrated response to any matter related to seniority and
promotions, being sub-judice, or any reference received
from the Director General of Police, the Court or any
statutory body of the Government.
V. Ensuring preparation, completion, updation and preservation
of records pertaining to matters related to seniority and
promotions, in a scientific manner, both manually and
electronically, as a permanent record, for reference at any
point of time. Even responding to the queries under Right To
Information Act, 2005.
VI. To examine any implication of any judicial decision by
competent court, having ramifications over the matters
related to seniority and promotions.
VII. Keep updating the Seniority Lists, effecting additions and
deletions occurring due to recruitment, promotions,
retirement, resignation, termination or dismissal or death of
the personnel.
VIII. Extending assistance and co-operation to the office of the
Director General of Police, for preparation of Seniority Lists,
and to ensure that the personnel of cadre under his control,
are properly placed in the Lists.
IX. Selecting officers to be sent for promotional courses as per
seniority and the Rules, and dealing with the cases of
temporary exemption from the promotional courses.
X. Dealing with matters pertaining to deputation of officers
from one cadre to the other cadre and proceeding in this
regard with the explicit approval of the Director General of
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Police.
XI. Arranging constitution of Departmental Selection
Committees, Departmental Promotion Committees or any
Special Committee, and the Board to conduct Competitive
Examination for Constables to be placed on the List ‘B’
preparatory to Promotion List-I, as and when required.
XII. Getting the records, particularly the Performance
Assessment Reports and information about disciplinary
proceedings, rewards and punishments, and its implications
on the seniority and promotions organized in complete form
well in advance before the Departmental Promotion
Committees are convened.
XIII. Preparing proper information, syllabus and application form,
in the shape of Prospectus, for the conduct of Competitive
Examination for placement of Constables on List ‘B’
preparatory to Promotional List-I, and make the same
available sufficiently prior to the examination.
Harmonious
Interpretation
of these Rules
with Punjab
Civil Service
(General and
Common
Conditions of
Service) Rules,
1994.
13.3 Punjab Civil Service (General and Common Conditions of
Service) Rules, 1994 or any other Rule of Law for the time
being in force shall be read in conjunction with these rules
and interpreted harmoniously except where its provisions are
specifically overridden by these rules. In such case these
rules being later in time and specific to the obligations to be
discharged by the police department shall prevail.
Rank Structure
And Promotions
Within Each
Cadre.
13.4 (1) The following rank structure of the police service, in
ascending order shall be deemed to be established under the
Act and the Rules: -
i. Constable To be referred to as Junior Enrolled
ii. Head Constable Police Officers.
iii. Assistant Sub-Inspector of Police To be referred to
iv. Sub-Inspector of Police as Senior
v. Inspector of Police Enrolled Police
Officers.
vi. Deputy Superintendent of Police To be referred to
And above as Senior Police
Officers
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All promotions shall be affected as per the above
structure.
(2) I. Promotion of enrolled police officers from one rank
to another in all cadres shall be affected in
accordance with the provisions contained in this
chapter.
II. Principles that are common to the entire force shall
govern seniority and promotions of all personnel of
each cadre, as prescribed in this Chapter.
III. All personnel within each cadre shall within the
meaning of these Rules have equal opportunity of
promotion vis-à-vis each other.
(3) The criteria, eligibility and norms of selection for
promotions in specialized cadres, may vary from these
norms, as specifically provided in the Chapter 18 and other
relevant provisions in these Rules.
Promotion From
One Rank To
Another.
13.5 Promotion from one rank to another and from one grade to
another in the same rank shall be affected by selection on
the basis of seniority-cum-merit. Efficiency, amenability to
discipline and honesty shall be the main factors governing
selection. Specific qualifications, whether in terms of
training courses passed or practical experience gained shall
be duly considered for an appropriate weightage. When the
qualifications of two officers are otherwise equal, the senior
shall be promoted first. This rule shall not affect increment
within a time scale.
Seniority Lists And
Promotion Lists.
13.6 (1) Seniority Lists are separate from promotion lists and are to
be maintained separately from them. A Promotion List
indicates the officers those found eligible for promotion to
the next higher rank as per the requisite qualifications and
vacancies available or likely to occur. The Seniority List
gives the placement of the officer in the entire cadre,
indicating length of service. The officers selected to be
eligible for promotion on the basis of seniority-cum-merit,
will form the promotion list.
(2) The authorities authorized to make appointments,
promotions, preparation and maintenance of seniority lists
and promotion lists, the nomenclature of the lists concerning
different ranks, criteria and eligibility for promotion, and the
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distribution of posts amongst classes of personnel, coming
from different streams to constitute a particular rank, are
detailed in Appendix 13.6(2).
(3) a)
While preparing lists of personnel eligible for
promotion, or the promotions lists, the exceptions,
if any, reservations, implementation of Roaster
System as prescribed by the Government rules and
regulations, shall be incorporated and the
personnel shall be so adjusted on the promotion
lists.
b) In cases related to Priority List (PL) Instructions,
the Director General of Police may recruit the
dependent in any rank of enrolled Police Officer,
where enrolment takes place by direct recruitment.
The seniority of such PLI/enrolment of officers,
shall be placed immediately below the officer
appointed or promoted, prior to the date of joining
by such PLI enrolled officer.
(4) The existing seniority lists referred to as Lists C, D, E, F, G
in Appendix 13.6(2), for five ranks of Constables, Head
Constables, Assistant Sub-Inspectors, Sub-Inspectors and
Inspectors, respectively shall be the Seniority Lists, and
Promotion Lists I, II, III, IV and V, shall be as shown in
Appendix 13.6(2).
(5) These promotion lists shall be updated twice a year on
1st May, and 1
st November of each year.
Promotional
Courses
13.7 (1) There shall be five promotional courses for the promotions
of enrolled Police Officers as detailed below:-
S.No. Description Of
Course
Purpose
1. Level I For promotion of
Constables to Head
Constables.
2. Level II For promotion of Head
Constables to Assistant
Sub-Inspectors.
3. Level III For promotion of
Assistant Sub-Inspectors
to Sub-Inspectors.
4. Level IV For promotion of Sub-
Inspectors to Inspectors.
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5. Level V For promotion of
Inspectors to Deputy
Superintendent of Police.
(2) The syllabus for these promotional courses shall be finalized
and revised by the Director, Punjab Police Academy,
Phillaur in consultation with Human Resources
Development Wing, with the approval of the Director
General of Police.
(3) The status of participation in promotional course, shall only
be graded as pass or fail, and the merit of an individual
officer in the status of promotional course shall not impact
the seniority in any manner.
(4) Those who have already passed the promotional courses, the
deemed dates shall be determined for the purposes of
seniority.
(5) Candidates who fail to pass a promotional course shall be
given upto a maximum of three additional opportunities to
pass those parts of the course in which they have failed. The
seniority of such officer shall be placed at the top of the
subsequent course where he passes the promotional course.
This officer has no claim to be placed along with the batch
of officers with whom he had originally undergone the
promotion course. If he does not pass the course in the three
additional opportunities his name shall be removed from the
promotion list.
(6)
a. Promotion courses are compulsory qualifying
conditions for any promotion and no exemption is
permitted.
Provided that
i. Where the candidate is a sports person of
the national /international level as would
be covered under the conditions applicable
to officers with exceptional achievements
such officer would be permitted temporary
exemption from such promotion course as
required for participation in the sports
activities.
ii. Such officer would have to eventually pass
the promotion course and would be given
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deemed date as per the course for which
such officer was to be originally deputed.
iii. The same conditions shall apply to officers
who are engaged in other official work that
amounts to exceptional achievements that
is related to police work in the meaning of
these Rules. Additionally, where an officer
cannot proceed on such promotion course
due to being engaged in official work of a
special and emergent nature as certified by
the Cadre Controlling Authority, the same
conditions as above shall be applicable to
the case of such officer.
iv. The officer’s performance in such
subsequent course shall be rationalised on
the basis of transparent criteria and they
shall be appropriately placed in the inter se
merit of the course for which they were
entitled to be originally deputed.
v. Officers can neither gain nor lose seniority
as a result of such temporary exemption.
b. Such temporary exemption can be given by the
Director General of Police through a written order
recording reasons for the same either on his own or
based on recommendation of the Cadre Controlling
Authority.
c. This shall ordinarily be on a proposal moved
through the cadre controlling authority. In the case
of sportspersons, the proposal shall be moved by the
officer supervising Punjab Police Sports.
Seniority Of
Directly Recruited
Officers
13.8 The State Common Seniority of directly recruited
probationary officers shall be strictly determined on the
basis of the merit list of the selection process. In case the
marks of the two officers of the same batch are equal then
their seniority shall be calculated from their date of joining.
In case they have joined the department on the same date
then their seniority shall be fixed according to their date of
birth and the elder in age shall be senior.
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Promotion To Be
Affected As Soon
As Vacancies
Occur.
13.9 (1) Promotions are to be affected as soon as vacancies occur and
there shall be no delay in filling up promotional vacancies.
(2) As soon as a promotional post becomes available it shall be
filled by drawing the list of officers approved for promotion
as per the recommendations of the Departmental Promotion
Committees in accordance with Rule 13.17 below.
(3) Lists of those eligible for promotion as per approval of the
Departmental Promotion Committee shall be maintained in
advance. The list shall be valid for a period of three months
or as specified by the Government instructions.
(4) Where such list has lapsed, a fresh Departmental Promotion
Committee shall be constituted immediately to approve
officers eligible for promotion.
Explanation: At any given time, there should be a list of
eligible officers available for promotion to a particular rank.
Vacancies should be filled from the promotion list on the
date such vacancy occurs.
Redetermination
Of Seniority
Following
Government Order
Or Decision In
Disciplinary
Proceedings.
13.10 Where an officer is reinstated from dismissal or his seniority
is ordered to be re-determined under the orders of the
judicial courts, the Government or the relevant senior
authority of the department then the seniority of such officer
shall be re-determined accordingly. The State Common
Seniority lists as well as cadre seniority lists shall be
amended after adjusting the seniority of the officers
concerned. This will be subject to applicable Government
(2) All DPCs shall work in accordance with principles that are
commonly applicable for a particular rank across all cadres.
These shall be circulated by the office of Director General of
Police from time to time and shall incorporate the latest
instructions of the State Government and judgements of the
courts that have a bearing on those promotions.
(3) These DPCs shall be constituted in time and well in advance
and before any promotional posts become vacant. As least,
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they will be constituted at least twice a year for each rank.
(4) The Cadre Controlling Authority shall be responsible for
ensuring that all the relevant service record is complete and
available well in advance of any proposed or likely DPC.
Departmental
Promotion
Committee is
distinct from
Departmental
Selection
Committee.
13.12 Departmental Selection Committee is constituted as per Rule
13.18 below for the selection of officers for being placed on
Promotion Lists after thorough and responsible scrutiny of
service record, merit, seniority, rewards and punishments
and all related instructions on the subject. The Departmental
Promotion Committee is meant for the final approval of
officers for promotion to next ranks on the basis of an
objective application of mind quite independently of the
Departmental Selection Committee. The Board specially
constituted to conduct Competitive Examination for placing
the Constables in the List ‘B’ preparatory to promotion,
hereinafter referred in Rule 13.17 (4) is different than both
the Departmental Selection Committee and Departmental
Promotion Committee.
Composition Of
Departmental
Selection
Committee And
Departmental
Promotion
Committee.
13.13 (1) An officer of the rank of Deputy Inspector General of Police
shall head the Departmental Selection Committee and
Departmental Promotion Committee for promotions to the
rank of Head Constable and Assistant Sub-Inspector of
Police. Other members will include one officer of the rank of
Senior Superintendent of Police or Superintendent of Police
and one of the rank of Superintendent of Police or Deputy
Superintendent of Police.
(2) An Officer of the rank of Inspector General of Police shall
head the Departmental Selection Committee and
Departmental Promotion Committee for promotion to the
rank of Sub-Inspector of Police and Inspector of Police.
Other members will include one officer of the rank of Dy.
Inspector General of Police and of Senior Superintendent of
Police.
(3) Officers from the SC/ST category or any other category
specified by the Government shall be included as members
in accordance with Government instructions.
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Departmental
Promotion
Committee To
Adjudge Suitability
For Promotion
And Give Final
Assessment.
13.14 (1) The Departmental Promotion Committee shall adjudge the
suitability of each officer for promotion and give an overall
grading of “Fit” or “Unfit” for promotion, for each official,
on the basis of integrity, reliability and assessment of Annual
Performance Assessment Reports and service record of the
last 06 years.
(2) Officers from the relevant Promotion List, numbering three
times the number of vacancies, shall be considered in the
same order in which their names appear on the said
Promotion List.
(3) No enrolled police officer shall be promoted to the next
higher rank during the currency of punishment or:-
i. whose integrity has been reported as doubtful during
the last 8 years or as per government instructions, or
ii. whose reliability has been adverse during the last 5
years, or
iii. does not fulfil the bench mark criteria as per the
instructions laid down by the department and the
Government from time to time.
(4) In appropriate cases relevant sealed cover procedure shall be
adopted as per Government instructions.
(5) Police officers considered “fit for promotion” shall be
promoted in the same order in which their names appear on
the Promotion List.
(6) The cases of officers found unfit for the promotion shall be
considered as per their order of seniority at the time of the
next subsequent Departmental Promotion Committee
meeting held for that rank.
Benchmark
Criteria
13.15 (1) Benchmark criteria for promotion shall be laid down by the
department and amended from time to time after obtaining
approval from the Government.
(2) The benchmark criteria for promotions at each rank shall be
widely circulated to all ranks and also made available on the
official website well in advance. This must be done by 1st
April of the each year when the criteria is to apply.
(3) Explanation:- As per Government instructions the
benchmark system is applicable to the officers of Group ‘A’
(Dy. Superintendent of Police) & ‘B’ (Inspectors) but not
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applicable for Group ‘C’ officers. However, there is need to
promote professionalism and this should be made applicable
to the officers of group ‘C’ (i.e. Sub Inspectors, Asstt. Sub
Inspectors of Police, Head Constables and Constables) as
well.
Selection Process
For Placement of
Officers On
Promotion Lists.
13.16 (1) The scrutiny and the selection process of placement of
officers on the respective promotion lists to be referred to as
Promotion Lists I, II, III, IV and V, as mentioned in
Appendix 13.16(1), shall be organized at the State-level for
each cadre every year, which should be completed before
31st March, every year with all types of proceedings
including decision on objection, if any, and final publication
of the promotion lists.
(2) The Departmental Selection Committees shall be constituted
for selection of officers, to be placed on the promotion lists
in each cadre and for personnel of every rank; every year,
sufficiently ‘prior’ to the fixed date of preparation of
promotion lists. The Cadre Controlling Authorities shall
ensure organization of such Departmental Selection
Committees with the approval of the Director General of
Police.
(3) The number of vacancies to be made available to each unit
within the cadre, and the cadre in whole, shall be strictly in
proportion to the total strength of that cadre in the Police
Service.
(4) The number of vacancies shall include sum total of existing
vacancies and the vacancies likely to be created within the
current year.
(5) As per Government policy on reservations in promotion, if
any, shall be followed while selecting officers to be placed
on respective promotion lists.
(6) As permissible by relevant instructions of the Government,
the reservation shall also apply while placing officers on
promotion lists, through competitive examinations.
(7) Officers shall be deputed for promotional courses, as per
seniority.
Conduct Of
Competitive Exam
For Placement Of
13.17 (1) In order to recognise, acknowledge and promote officers of
the rank of Constables, which is the real foundation of Police
Service, and is constituted by the largest number, 25% of the
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Constables On List
‘B’, preparatory to
Promotion List-I.
posts of Head Constables shall be filled through competitive
exam and this percentage may vary, as prescribed by the
Government. A small number of Constables more than the
said number i.e. 25% can be enlisted on List ‘B’, and then
sent to Promotional Course Level-I, to serve as a waiting list,
which shall cease to exist after the purpose of filling of
vacancies is served. However, the officer who has passed the
Promotional Course, he shall be at the top for the next cycle
of promotion, and he need not undergo the promotional
course.
(2) The said number of Constables, on the basis of their merit in
the competitive exam, shall be placed on preparatory
promotion list to be known as List ‘B’. On the basis of their
ranking on the List ‘B’, they shall be sent for joining
Promotional Course Level-I and on the basis of their merit in
this course, they shall be placed on Promotion List-I.
(3) An officer of the rank of Deputy Inspector General of Police
or above shall be nominated by the Director General of
Police, to act as Chairman of Board who shall be assisted by
two more members, who are officers of the level of Senior
Superintendent of Police and Superintendent of Police, to
conduct the competitive exam, every year in each cadre. The
Cadre Controlling Authority shall convene the Board and
conduct the competitive exam sufficiently prior to the
preparation of List B, mentioned in Appendix 13.6(2).
Eligibility Of
Constables For
Candidature In
Competitive
Examination For
Placement On List
‘B’ preparatory to
Promotion.
(4) The officers aspiring for promotion through this competitive
exam, shall be eligible to participate in the competitive
exam, provided
a) The officers have completed three years of service
on 1st January, and must have passed the Basic
Recruits Course.
b) The candidate appearing for this test must have not
been charge-sheeted in a departmental inquiry for
major punishment in a criminal case.
c) A candidate cannot appear for the Competitive
Examination during the currency of major
punishment. However, minor punishments do not
disqualify the officer from appearing though such
officer, if selected, cannot be deputed for the
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Level-I Course during the currency of the minor
punishment
d) No candidate shall be allowed to appear for
Competitive Examination more than five times
during his service. Each attempt shall be entered in
the relevant service book and serve as a record for
future reference.
e) There shall be no age limit for competing for the test
but any person of or over 40 years of age must be
certified as medically fit to undergo the physical
endurance test.
f) The officers expecting entry to the promotion list,
on account of seniority, or being the exemptee, or
being outstanding sportsperson, or any other
consideration, shall also be eligible to participate in
the competitive exam. If in a particular year, their
turn to be placed on the promotion list, does not
mature, they can be so placed on the basis of the
merit of competitive exam.
(5) The Board, mentioned in Rule 13.17 (3), for conduct of
competitive exam, shall keep in mind below mentioned
aspects while conducting the proceedings with regard to:-
a) Ensuring a desirable Service Record of the
candidate officers;
b) A Competitive Examination in –
(a) Law and Practical Police Work
This examination shall be of 60 marks for
district police /District Police cadre. For the
members of the other 3 cadres it shall be of 40
marks and the 20 marks shall be made up from
questions based on duties specific to that cadre.
(b) Endurance (qualifying);
c) Rewards and Commendation Certificates 10 marks
d) Training Courses 10 marks
e) Education Qualifications 10 marks
f) Interview (10 marks)
Total 100 marks.
17
(6) The mode of conduct of competitive exam, syllabus and
other modalities shall be laid down in a transparent manner,
and duly publicised, through special Standing Order, by the
Director General of Police, every year, sufficiently prior to
the date of competitive exam.
(7) The assessment of various other related aspects of the
aspiring candidates, shall be made as explained below:-
I) Assessment Of Educational Qualifications
Qualification Marks Awarded
a) 10+2 or below NIL
b) Graduation 02
c) Post Graduation 05
d) Additional Professional
Qualification i.e. of use to
the Department such as
special knowledge of
Computers, Accounting,
Forensics etc.
03
II) Assessment Of Training Courses Undergone
Type of Training Course Marks Awarded
a) For training courses of
duration exceeding 02
weeks but not exceeding 04
weeks.
02
b) For training courses of
duration exceeding 04
weeks but not exceeding 08
weeks.
03
c) For training courses of
duration exceeding 08
weeks but not exceeding 12
weeks.
04
d) For training courses of
duration exceeding 12
weeks.
05
Training Courses finally passed by the candidates up to
31st December of the year preceding the year of
examination shall be taken into account while awarding
marks.
Maximum 10 marks can be awarded for training courses.
III) Assessment Of Commendations And Rewards
a) Commendation Disk of
DGP
05 marks
b) Class I Commendation
Certificate
02 marks
18
c) Class II Commendation
Certificate
01 mark
d) Class III Commendation
Certificate
½ mark
Total marks to be awarded for Commendation
Certificates shall not exceed 10. Only the
Commendation Certificates granted on or before 31st
day of December of the year prior to the year of the
test shall be taken into consideration for assessment
of the service record.
Marks shall be deducted for every punishment
inflicted on the member of the service in accordance
with these rules, as follows:-
a) For every major
punishment
05 marks
b) For every minor
punishment
02 marks
The total marks to be deducted for punishment shall
not exceed 213. Only the punishments awarded on
or before the 31st day of December of the year prior
to the year in which the selection is made, shall be
considered for deduction of marks.
IV) Endurance Test
The Endurance Test shall only be qualifying in
nature. Its conditions are as under:-
i. 1500 meters run for men and
ii. 1200 meters run for women -
in 9 Minutes
For candidates over 40 years the physical endurance
conditions shall be reduced. The conditions shall be
formulated by the Human Resources Development
Wing approved by the Director General of Police
and duly publicised.
(8) I. The Constables, who have been designated as
Senior Constables, as per policy laid down by the
Director General of Police, through a standing
order, shall wear one strip on their uniforms.
II. Constables who have successfully qualified their
Level-I Course shall wear two stripes on their
19
uniform.
III. Constables after promotion as Head Constables
shall wear three stripes on their uniform.
IV. Head Constables who have qualified their Level-
II Course shall wear three stripes with the Ashoka
Emblem on their uniform.
(9) The Cadre Controlling Authority, concerned, with the
approval of the Director General of Police, shall prepare
proper information, syllabus and application form, in the
shape of Prospectus, and make available for the aspirants,
every year in the first week of April.
(10) If at the time of selection for admission to List ‘B’ the
aggregate marks of two constables are equal, the Constable
who is senior in service shall be selected, and in case they
have equal marks and the same seniority, the Constable
whose date of birth is prior in point of time shall be brought
onto List ‘B’.
(11) 1. Objections
A candidate may within 07 days of the declaration of the
result of the Competitive Examination and finalization of
List ‘B’, file an objection with the Departmental Selection
Committee for appropriate relief/order. The Departmental
Selection Committee shall decide the representation/
objection after recording reasons in writing, within three
working days of filing of such objection.
2. Appeal Process
An appeal against the order of the Departmental
Selection Committee may be preferred to the office of
Director General of Police within 2 weeks of the decision
made by the Departmental Selection Committee. While
filing the appeal, it shall be the responsibility of the
appellant to directly provide a copy of the said appeal to the
Departmental Selection Committee so that it is able to
prepare its comments on the same immediately and forward
those to the office of Director General of Police without loss
of time. The appeal shall be decided by the office of the
Director General of Police within one week and no further
appeal shall lie against this order.
20
(12) The result prepared by the Board-cum-Departmental
Selection Committee shall not be implemented or made
final until the same is approved by the Director General of
Police who will accord approval only after due scrutiny on
all aspects . He may refer the list back to the Board or
Departmental Selection Committee for correction of
errors/omissions, if any, and will also be competent to seek
clarification on any point from such Committee or other
officers as considered necessary.
(13) All candidates shall be ranked inter se on respective Cadre
Seniority Lists and a Common State-wide basis as per the
marks obtained by them in the competitive exam. Selected
candidates will be brought onto List ‘B’ and be deputed for
Promotional Course Level-I, as per their merit in the State
List ‘B’. A fresh List shall be prepared for each year.
However, once an officer has been placed on List ‘B’ he
shall continue on that list till deputed for the Promotional
Course Level-I.
Merit on List ‘B’,
Relevant Up to
Joining Of
Promotional
Course.
(14) a. The List ‘B’ merit list ceases to have effect after the
selected officers have joined the course and their final
seniority will be as per their ranking in the Promotional
Course Level-I.
b. The rank obtained in the Promotional Course Level-I,
subject to other applicable conditions, shall be the
foundation for governing seniority of the officer in
service thereafter.
Departmental
Selection
Committee For
Promotion Based
Seniority.
13.18 (1) The selection for entry to Promotion Lists on the basis of
seniority, up to the percentage of posts mentioned in
Appendix 13.16 (1), shall be organized through specially
constituted Departmental Selection Committees for each
rank, in the each cadre at the State level. The concerned
Cadre Controlling Authority, with the guidance and approval
of Director General of Police, shall organize the process for
constitution of committee and other related affairs.
(2) Selection of the officers for placement on the promotion lists
shall be made on the basis of the seniority on State level
Cadre Seniority List provided they have completed specified
number of years of service.
(3) Other conditions, regarding service record, there being no
criminal case or disciplinary proceedings pending as
21
applicable to Constables through competitive exam, as per
Rule 13.17(4), shall also apply here in this regard.
Seniority Based
Promotion
13.19 (1) Except 25% vacancies of Head Constables to be filled
through Competitive Examination amongst Constables, all
other vacancies in all the ranks are to be filled through
promotion based on seniority-cum-merit; as mentioned in the
Appendix 13.16(1).
(2) The availability of excess vacancies in one cadre as
compared to others will not impact the opportunity of the
senior most Constables in State Seniority List. Subject to
other criteria, the senior most Constables will be promoted
against the vacancy irrespective of whether the vacancy is in
their cadre or another cadre. In case they are promoted
against a vacancy of another cadre, the Department will have
the option of deputing them to take up the post in that cadre.
This can be possible only if a complete State Seniority List is
prepared which is an ultimate target but shall be achieved
gradually and more relevant for management of seniority
related matters as a long-term measure.
OR
In case it is decided not to depute the promoted officers to
the other cadre, the alternative is that officers are promoted
as per their seniority in their own cadres. However, they will
retain their State Seniority and continue to proceed on
deputation or rise to a common rank as per their rank in the
State Seniority List.
Note: The Department has to select one of these options.
Assessment Of
Service Record
13.20 (1) The procedure for assessment of Record of the other officers
to be selected on Promotional Lists II, III, IV and V, shall be
the same, as applicable for Constables through competitive
exam, mentioned in Rule 13.17.
(2) The officers to be selected for placement on promotional
lists must have been confirmed and passed relevant
promotional course.
(3) Conditions mentioned in clauses (1) and (2) above, are
exactly applicable to categories of ‘Outstanding
Sportspersons’ etc.
(4) At the time of making assessment of officers for selection to
be placed on the promotional lists, with regard to officers in
22
the category of outstanding performance, an expert, can be
associated for the help of Departmental Selection
Committees.
(5) The mandatory length of service for being considered for
selection for placement on the promotional lists, for different
rank shall be as prescribed from time to time.
(6) The said mandatory length of service and period of probation
or confirmation shall not be relaxed in any individual case.
(7) Any officer claiming promotion, on the basis of outstanding
achievements, may apply within six months of the
achievement, furnishing all necessary details, to the
concerned Appointing Authority; which may forward the
same to the Cadre Controlling Authority appropriately.
(8) Mechanisms of publication of recommendations of
Departmental Selection Committees, representations and
appeals against grievance, and redressed in time bound
manner, shall be applied as that in case of Constables
through competitive exam as per Rule 13.17.
Sports Policy 13.21 The Outstanding Sportspersons in Police Service, shall be
promoted against the earmarked quota of 3% in every cadre,
as per sports policy of the State Government, prescribed
from time to time.
Vacancies Not To
Be Carried
Forward.
13.22 Seats earmarked for promotion of certain categories of
officers, if not filled or exhausted, due to non-availability of
such candidates, shall not be kept available or carried
forward, rather filled through available candidates from the
general category.
Promotions Of
Officers On Five
Years Leave.
13.23 Officers who proceed on 5 years leave will be entitled and
maintain their seniority in all relevant promotion Lists as
per Government instructions. Such personnel shall be
eligible for promotion with the period being considered a
‘No Performance Assessment Report’ period and the officer
awarded the notional benchmark required for promotion.
Promotions Of
Officers Who
Proceed On Study
Leave.
13.24 Notional bench mark shall be given to an officer who is on
study leave provided he has completed the course of study.
In case of inability to complete the course he shall be
graded average. Where the failure is for reasons beyond the
control of the officer notional benchmark may be permitted
Malvinder
Highlight
23
by the Cadre Controlling Authority for reasons to be
recorded in writing.
Provided that where a report on the training course has been
recognised as per Government instructions as equivalent to
Confidential Report it shall prevail.
Promotions Of
Officers On
Training.
13.25 Notional bench mark shall be given to an officer who is on
study leave provided he has completed the course of study.
In case of inability to complete the course he shall be
graded average. Where the failure is for reasons beyond the
control of the officer notional benchmark may be permitted
by the Cadre Controlling Authority for reasons to be
recorded in writing.
Provided that where a report on the training course has been
recognised as per Government instructions as equivalent to
Performance Assessment Report it shall prevail.
Promotions Of
Officers On Duty
With International
Organizations.
13.26 In case of officers being on duty with International
Organization, the notional bench mark shall be given to an
officer.
Promotions Of
Officers On
Deputation With
Government of
India Or Other
State Governments.
13.27
Where officers are on deputation with the Government of
India or other State Governments, the Annual Performance
Assessment Report of the period shall be taken into
consideration for promotions and all other procedures as per
applicable rules and Government instructions.
Personal Rank
And Promotion
13.28 (1) Enrolled police officers, borne on any cadre in the service,
who could not be promoted as per the provisions applicable
to their respective cadre, may be promoted under the
Assured Promotion Scheme and hold a Personal Rank (PR)
as under:-
a) Constables on completion of 16 years of
qualifying service may be promoted as PR
Head Constable.
b) Head Constables and ORP Head Constables on
completion of 24 years of qualifying service
may be promoted as PR Assistant Sub-
Inspector of Police.
c) Assistant Sub-Inspectors, Exemptee Assistant
Sub-Inspectors of Police and ORP Assistant
24
Sub-Inspectors of Police on completion of 32
years of qualifying service may be promoted
as PR Sub-Inspector of Police.
Provided that they should have crossed the pay scale for the
rank to which he is being given promotion and fulfil all other
criteria as per rules. Further, that this promotion will not cast
any additional financial burden on the State.
(2) To effect promotions under the Scheme, an equal number of
posts shall be deemed to have been upgraded to the higher
rank, provided that the upgraded post will be purely personal
to such member of the service and will remain in force until
he is promoted or reverted or leaves the service in
accordance with the provisions of these rules.
(3) The promotion accorded under the Scheme will not confer
any right to claim seniority or any other service benefits.
(4) All cases for promotion under the Scheme will be taken up
by the competent authority immediately after the completion
of qualifying service as per sub rule (1) above. No
application is necessary from any candidate to be considered
for promotion under this provision. Promotion will be
effected subject to the following eligibility conditions:-
i. The officer should have obtained at least 70%
or more Annual Performance Assessment
Reports of good or better categories during the
last 10 years or as per Punjab Government
instructions on the subject.
ii. His integrity during the last 8 years should not
be adverse; and
iii. His reliability during the last 5 years should not
be adverse.
(5) The following shall be disqualifications for promotion under
the Scheme:-
i. Any major punishment during the preceding 5 years
from the date of promotion; and
ii. Any minor punishment, during the preceding 6
months from the date of promotion.
Probation And
Training Courses
13.29 (1) Police officers promoted under the Assured Promotion
Scheme shall be on probation for a period of one year in the
25
For Officers
Promoted Under
The PR Scheme.
ordinary course as is applicable to other promotions.
(2) During the probation period, every member of the service
shall be deputed to undergo a training course of minimum
one month’s duration known as “Career Development
Course” 1, 2 and 3 for the ranks of Head Constables,
Assistant Sub-Inspectors of Police and Sub-Inspectors of
Police respectively. Successful completion of this course is
necessary for retaining the PR.
Probation Of PR
Officers To
Culminate In
Approval For PR
And Not In
Confirmation For
The Rank.
13.30 (1)
(2)
No member of the service promoted under the assured
promotion scheme shall be confirmed in the higher rank.
The probation period shall end in approval to hold the PR
and not in confirmation in the rank. It should be entered in
the Service Record as ‘approval for PR in that rank only.
Withdrawal Of PR 13.31 In case the officer holding PR is given a major punishment
or charge sheeted in a criminal case the PR may be
withdrawn after giving due notice and following the
principles of natural justice.
Medical
Examination
13.32 (1) All officers selected to undergo promotion courses shall,
before proceeding for such courses be medically examined
by a registered medical practitioner who shall certify to their
health.
(2) Medical conditions that have resulted from exigencies of
service shall be given special consideration for required
relaxation in norms.
Residuary
Provisions
13.33 (1) The norms and practices for determination of seniority and
effecting promotions prescribed through the Rules in this
Chapter are relevant for the officers of all the cadres and
sub-cadres, whereas some specific norms may have been laid
down, in connection with specialized cadre, as per
requirements of the service.
(2)a) The Appointing Authorities and the Cadre Controlling
Authorities, of all the officers and cadres, have a significant
role in the matters of determination of seniority, effecting
promotions, and managing related matters e.g. effects of
rewards and punishments on seniority, promotion and
26
deputation. These authorities are enjoined to perform their
roles, functions and responsibilities, with utmost care,
transparency, fair play and punctuality; functioning pro-
actively to neutralize any typical circumstance in the best
interest of the service.
b) These authorities shall encourage an early hearing if any
grievance of any officer, employing instruments of personal
hearing, transparency, orderly rooms, counselling for
desirable remedy, to save unwarranted litigation and undue
publicity of avoidable circumstances, and ultimately leading
to better image and credibility, and espirit-de-corps.
c) The authorities responsible for recording of Performance
Assessment Reports of these authorities may particularly
observe and record their remarks on the performance of their
roles and functions in this regard. An intentional failure on
the part of these authorities may be treated to be an act of
misconduct, for which they may be penalized.
(3) Various processes of conduct of preparation of lists,
competitive examinations, constitution of committees,
boards, responsible for these processes, publication of
decisions, redressal of objectives and grievances, and
finalization of these processes, are time bound, as
specifically mentioned in these Rules. The officers
responsible shall ensure timely proceedings as per schedule.
(4) Proformas of seniority lists and promotion lists are exhibited
as Appendix 13.33(4)(a), Appendix 13.33(4)(b) and
13.33(4)(c), respectively, for uniform application of these
Rules and required transparency.
27
APPENDIX 13.6 (2)
SENIORITY AND PROMOTION LISTS
CLASSIFICATIONS, LISTS, ELIGIBILITIES, MODALITIES OF PROMOTIONS OF ALL ENROLLED POLICE OFFICERS OF ALL RANKS IN ALL CADRES
1. 2. 3. 4. 5. 6. 7.
S.No. I) List of Enrolment
As Per Seniority Of
Personnel With
Existing Rank.
II) Rank To Be
Conferred On
Promotion.
a) Authorities Competent To
Appoint And Responsible To
Prepare, Update & Maintain
The Lists.
b) Authorities Competent To
Promote.
Criteria And Eligibility For
Promotion
Distribution Of Posts Amongst
Classes Of Personnel
Personnel To Be Placed
On Respective Promotion
List.
Authorities To Whom
Such Complete Lists
Should Be Regularly
Provided
1.
I) List-C for
Constables
II) Head Constable
a) SSP / Deputy
Commissioner of
Police / AIG (PRP)
/AIG (Pers-I) in case of
PPHQ /Commandant/
Equivalent Authority.
b) -do-
1) Competitive
Examination
2) Seniority-cum-Merit
3) Passing Of Promotional
Course Level-I
4) Enlistment in C-II (Only
for pending cases.)
1) 25% of the total available
seats to be filled through
promotion on the basis of
performance in
Competitive Examination
to be placed on List ‘B’.
2) 65% of the total available
seats to be filled through
promotion of Constables
on the basis of seniority-
cum-merit.
3) 10% of the total available
seats of Head Constables to
be earmarked for C-II
pending cases, till the List
C-II as existing on
30.06.2010 is exhausted.
List of Constables
Eligible For Promotion
List-I.
a. IGP/Zone
concerned
b. DIG/Range
concerned
c. PPHQ/
Administration
Wing
2.
I) List-D for Head
Constables.
II) Assistant Sub-
Inspector
a) SSP / Deputy
Commissioner of
Police / AIG (PRP)
/AIG (Pers-I) in case
of PPHQ
/Commandant/
Equivalent Authority.
b) -do-
1) Seniority-cum-merit
2) Passing of Promotional
Course Level-II
3) Enlistment in D-II (Only
for pending cases.)
1) 90% of the total available
seats to be filled through
promotion of Head
Constables on the basis of
seniority-cum-merit.
2) 10% of the total available
seats of Assistant Sub-
Inspectors to be
earmarked for List D-II
Head Constables, till the
List D-II as existing on
30.06.2010 is exhausted.
List of Head Constables
Eligible For Promotion
List-II.
a. IGP/Zone
concerned
b. DIG/Range
concerned
c. PPHQ/
Administration
Wing.
28
1. 2. 3. 4. 5. 6. 7.
S.No. I) List of Enrolment
As Per Seniority Of
Personnel With
Existing Rank.
II) Rank To Be
Conferred On
Promotion.
a) Authorities Competent To
Appoint And Responsible To
Prepare, Update & Maintain
The Lists.
b) Authorities Competent To
Promote.
Criteria And Eligibility For
Promotion
Distribution Of Posts Amongst
Classes Of Personnel
List Of Personnel
Eligible For Promotion
Authorities To Whom
Such Complete Lists
Should Be Regularly
Provided
3.
I) List-E for
Assistant
Sub-Inspectors
II) Sub-Inspector
a) SSP / Deputy
Commissioner of
Police / AIG (GRP)
/AIG (Pers-I) in case of
PPHQ /Commandant/
Equivalent Authority.
b) -do-
1) Competitive
Examination
2) Seniority-cum-Merit
3) Passing Of Promotional
Course Level-III
4) Enlistment in E-II (Only
for pending cases.)
1) 50% of the total available
seats to be filled through
Direct Recruitment.
2) 40% of the total available
posts to be filled through
promotion of Assistant
Sub-Inspectors.
3) 10% of the total available
seats of Sub-Inspectors to
be earmarked for E-II
pending cases, till the
List E-II as existing on
30.06.2010 is exhausted.
List of Assistant Sub-
Inspectors Eligible For
Promotion List-III.
a. IGP/Zone
concerned
b. DIG/Range
concerned
c. PPHQ/
Administration
Wing.
4. I) List-F for
Sub-Inspectors
II) Inspector
a) DIG Range/Admn. Or
officer concerned.
b) -do-
1) Seniority-cum-Merit
2) Passing of Promotional
Course Level-IV
100% of the total
available seats to be filled
through promotion of
Sub-Inspectors on the
basis of seniority-cum-
merit.
List of Sub-Inspectors
Eligible For Promotion
List-IV.
a. IGP/Zone
concerned
b. DIG/Range
concerned
c. PPHQ/
Administration
Wing.
5. I) List-G for
Inspectors
II) Deputy
Superintendent
of Police
a) DIG Range/Admn. or
concerned
b) State Government
1) Seniority-cum-Merit
2) Passing Promotional
Course Level-V
80% of the total available seats
to be filled through Promotion.
Remaining 20% of the total
available seats to be filled by the
State Government through
Direct Recruitment.
List of Inspectors Eligible
For Promotion List-V.
N.B.: 1. All kinds of reservations permissible by the Government, shall be applicable for filling of posts, both through Direct Recruitment and promotion of officers of all the ranks.
2. In addition to above, reservation of 3% of posts to be filled through promotion, shall be applicable to the Outstanding Sportspersons.
3. In each category of posts to be filled through promotion, i.e. posts of Head Constables, Assistant Sub-Inspectors, 50% of the posts of Sub-
Inspectors, 10% of the posts shall be earmarked for cases of C-II, D-II and E-II, pending as existing on 30.06.2010, till these cases are exhausted.
29
APPENDIX 13.33 (4) (a)
CADRE SENIORITY LIST
Cadre________________ Seniority List _______________
