Page 1
INSTRUCTOR NOTE:Assignments that can be graded using the QuickBooks Grade Assistant are designated with a *.
To download the QuickBooks Grade Assistant:
1. Go to www.QuickBooksEducator.info
2. Enter Passcode: DonnaKay
3. Select QB2013 GRADE ASSIST
4. Download QB2013 Grade Assistant Excel files with macros.
Instructions are provided on the first worksheet of each QuickBooks Grade Assistant workbook.
S t u d e n t s c a n d ow n l o a d G o D i g i t a l E x c e l r e p o r t t e m p l a t e s a t www.myquickbooks.me, and then export their reports to the Excel template for grading with the QuickBooks Grade Assistant.
CHAPTER 4CUSTOMERS AND SALES
Page 2
CHAPTER 4 QUICK CHECK
CHAPTER 4 Cash Sales Receipt Invoice No. 1100 Reminder Statement Deposit Summary * Journal * Accounts Receivable Aging Summary Report * Open Invoices Report * Collections Report * Income by Customer Summary Report
EXERCISE 4.1 Task 3: Invoice No. 1101
EXERCISE 4.2 Task 2: Credit Memo No. 1102 Task 3: Invoice No. 1103 Task 4: Statement Task 5: Payment Receipt Task 6: Deposit Summary
EXERCISE 4.3
* Task 3: Customer Report * Task 4: Average Days to Pay Summary Report Task 5: Customer Letter * Task 6: Trial Balance * Task 7: Journal
EXERCISE 4.4 Correcting QuickBooks Errors
EXERCISE 4.5 QuickBooks Point of Sale
4.2 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Page 3
PROJECT 4 QUICK CHECK
PROJECT 4 * Open Invoices * Deposit Detail * Journal
Chapter 4 Customers and Sales 4.3
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Page 4
CHAPTER 4 CASH SALES RECEIPT
4.4 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Page 5
CHAPTER 4 INVOICE NO. 1100
Chapter 4 Customers and Sales 4.5
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Page 6
CHAPTER 4 REMINDER STATEMENT
4.6 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Page 7
CHAPTER 4 DEPOSIT SUMMARY
CHAPTER 4 JOURNAL
Chapter 4 Customers and Sales 4.7
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Trans # Type Date Num Adj Name Memo Account Debit Credit
1,786 Invoice 12/15/2017 1100 Whalen, Tom:Exterior Door 11000 · Accounts Receivable 304.30
-MULTIPLE- Repair work 40130 · Labor Income 175.00
Whalen, Tom:Exterior Door CA sales tax, San Tomas County 25500 · Sales Tax Payable 9.30
Whalen, Tom:Exterior Door Exterior wood door 40140 · Materials Income 120.00
Whalen, Tom:Exterior Door Exterior wood door 12100 · Inventory Asset 308.51
Whalen, Tom:Exterior Door Exterior wood door 50100 · Cost of Goods Sold 308.51
612.81 612.81
1,787 Payment 12/17/2017 1005 Whalen, Tom:Exterior Door 12000 · Undeposited Funds 304.30
Whalen, Tom:Exterior Door 11000 · Accounts Receivable 304.30
304.30 304.30
1,788 Deposit 12/17/2017 1005 Whalen, Tom:Exterior Door Deposit 12000 · Undeposited Funds 304.30
0.00 304.30
TOTAL 917.11 1,221.41
Page 8
CHAPTER 4 ACCOUNTS RECEIVABLE AGING SUMMARY REPORT
4.8 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Current 1 - 30 31 - 60 61 - 90 > 90 TOTAL
Allard, RobertRemodel 14,510.00 0.00 0.00 0.00 0.00 14,510.00
Total Allard, Robert 14,510.00 0.00 0.00 0.00 0.00 14,510.00
Campbell, HeatherRemodel 13,900.00 0.00 0.00 0.00 0.00 13,900.00
Total Campbell, Heather 13,900.00 0.00 0.00 0.00 0.00 13,900.00
Mackey's Nursery and Garden SupplyGreenhouse Addition 13,900.00 0.00 0.00 0.00 0.00 13,900.00
Total Mackey's Nursery and Garden Supply 13,900.00 0.00 0.00 0.00 0.00 13,900.00
Robson, DarciRobson Clinic 12,420.98 0.00 0.00 0.00 0.00 12,420.98
Total Robson, Darci 12,420.98 0.00 0.00 0.00 0.00 12,420.98
Cook, Brian2nd story addition 5,418.00 0.00 0.00 0.00 0.00 5,418.00Kitchen 3,979.33 0.00 0.00 0.00 0.00 3,979.33
Total Cook, Brian 9,397.33 0.00 0.00 0.00 0.00 9,397.33
Melton, JohnnyDental office 8,618.64 0.00 0.00 0.00 0.00 8,618.64
Total Melton, Johnny 8,618.64 0.00 0.00 0.00 0.00 8,618.64
Pretell Real Estate155 Wilks Blvd. 5,026.50 0.00 0.00 0.00 0.00 5,026.50
Total Pretell Real Estate 5,026.50 0.00 0.00 0.00 0.00 5,026.50
Violette, MikeWorkshop 4,732.23 0.00 0.00 0.00 0.00 4,732.23
Total Violette, Mike 4,732.23 0.00 0.00 0.00 0.00 4,732.23
Hendro RiyadiRemodel Kitchen 4,223.00 0.00 0.00 0.00 0.00 4,223.00
Total Hendro Riyadi 4,223.00 0.00 0.00 0.00 0.00 4,223.00
Jacobsen, DougKitchen 2,320.00 0.00 0.00 0.00 0.00 2,320.00
Total Jacobsen, Doug 2,320.00 0.00 0.00 0.00 0.00 2,320.00
Ecker DesignsOffice Repairs 1,468.30 0.00 0.00 0.00 0.00 1,468.30
Total Ecker Designs 1,468.30 0.00 0.00 0.00 0.00 1,468.30
Burch, JasonRoom Addition 1,005.00 0.00 0.00 0.00 0.00 1,005.00
Total Burch, Jason 1,005.00 0.00 0.00 0.00 0.00 1,005.00
Vitton, DavidRemodel Kitchen 700.00 0.00 0.00 0.00 0.00 700.00
Total Vitton, David 700.00 0.00 0.00 0.00 0.00 700.00
Teschner, AntonSun Room 565.95 0.00 0.00 0.00 0.00 565.95
Total Teschner, Anton 565.95 0.00 0.00 0.00 0.00 565.95
Whalen, TomExterior Door 304.30 0.00 0.00 0.00 0.00 304.30
Total Whalen, Tom 304.30 0.00 0.00 0.00 0.00 304.30
Lew Plumbing - CStorage Expansion 220.00 0.00 0.00 0.00 0.00 220.00
Total Lew Plumbing - C 220.00 0.00 0.00 0.00 0.00 220.00
TOTAL 93,312.23 0.00 0.00 0.00 0.00 93,312.23
Page 9
CHAPTER 4 OPEN INVOICES REPORT
Chapter 4 Customers and Sales 4.9
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Type Date Num P. O. # Terms Due Date Class Aging Open Balance
Allard, RobertRemodel
Invoice 09/12/2017 1058 Net 15 09/27/2018 Remodel 14,510.00
Total Remodel 14,510.00
Total Allard, Robert 14,510.00
Burch, JasonRoom Addition
Invoice 11/25/2017 1083 Net 30 12/25/2018 New Construction 1,005.00
Total Room Addition 1,005.00
Total Burch, Jason 1,005.00
Campbell, HeatherRemodel
Invoice 12/10/2017 1092 Net 15 12/25/2018 Remodel 13,900.00
Total Remodel 13,900.00
Total Campbell, Heather 13,900.00
Cook, Brian2nd story addition
Invoice 11/25/2017 1081 Net 30 12/25/2018 New Construction 5,418.00
Total 2nd story addition 5,418.00
KitchenInvoice 10/15/2017 1066 Net 30 11/14/2018 Remodel 700.00Invoice 11/25/2017 1080 Net 30 12/25/2018 Remodel 1,636.69Invoice 12/11/2017 FC 6 Net 30 01/10/2019 Remodel 5.95Invoice 12/15/2017 1098 Net 30 01/14/2019 Remodel 1,636.69
Total Kitchen 3,979.33
Total Cook, Brian 9,397.33
Ecker DesignsOffice Repairs
Invoice 11/30/2017 1086 Net 30 12/30/2018 Remodel 1,468.30
Total Office Repairs 1,468.30
Total Ecker Designs 1,468.30
Hendro RiyadiRemodel Kitchen
Invoice 11/18/2017 1077 11/18/2018 Remodel 4,223.00
Total Remodel Kitchen 4,223.00
Total Hendro Riyadi 4,223.00
Jacobsen, DougKitchen
Invoice 11/25/2017 1082 Net 30 12/25/2018 Remodel 2,320.00
Total Kitchen 2,320.00
Total Jacobsen, Doug 2,320.00
Lew Plumbing - CStorage Expansion
Invoice 12/12/2017 1093 Net 30 01/11/2019 Remodel 220.00
Page 10
CHAPTER 4 COLLECTIONS REPORT
4.10 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Type Date Num P. O. # Terms Due Date Class Aging Open Balance
Total Storage Expansion 220.00
Total Lew Plumbing - C 220.00
Mackey's Nursery and Garden SupplyGreenhouse Addition
Invoice 10/20/2017 1068 Net 15 11/04/2018 New Construction 13,900.00
Total Greenhouse Addition 13,900.00
Total Mackey's Nursery and Garden Supply 13,900.00
Melton, JohnnyDental office
Invoice 11/20/2017 1079 Net 30 12/20/2018 New Construction 8,618.64
Total Dental office 8,618.64
Total Melton, Johnny 8,618.64
Pretell Real Estate155 Wilks Blvd.
Invoice 10/10/2017 1065 Net 30 11/09/2018 New Construction 2,239.00
Invoice 11/15/2017 1074 Net 30 12/15/2018 New Construction 1,072.50
Invoice 12/10/2017 1090 Net 30 01/09/2019 New Construction 1,715.00
Total 155 Wilks Blvd. 5,026.50
Total Pretell Real Estate 5,026.50
Robson, DarciRobson Clinic
Invoice 12/15/2017 1097 12/15/2018 New Construction 12,420.98
Total Robson Clinic 12,420.98
Total Robson, Darci 12,420.98
Teschner, AntonSun Room
Invoice 11/28/2017 1085 Net 15 12/13/2018 New Construction 565.95
Total Sun Room 565.95
Total Teschner, Anton 565.95
Violette, MikeWorkshop
Invoice 12/05/2017 1089 Net 60 02/03/2019 New Construction 4,732.23
Total Workshop 4,732.23
Total Violette, Mike 4,732.23
Vitton, DavidRemodel Kitchen
Invoice 11/15/2017 1076 Net 15 11/30/2018 Remodel 700.00
Total Remodel Kitchen 700.00
Total Vitton, David 700.00
TOTAL 93,007.93
Type Date Num P. O. # Terms Due Date Class Aging Open BalanceTOTAL
Page 11
CHAPTER 4 INCOME BY CUSTOMER SUMMARY REPORT
Chapter 4 Customers and Sales 4.11
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Jan 1 - Dec 15, 17
Sage, RobertRemodel 17,270.00
Total Sage, Robert 17,270.00
Rahn, JenniferRemodel 15,931.49
Total Rahn, Jennifer 15,931.49
Tony's Barber ShopRemodel 15,870.00
Total Tony's Barber Shop 15,870.00
Carr's Pie ShopRemodel 14,900.00
Total Carr's Pie Shop 14,900.00
Davies, AaronRemodel 14,560.00
Total Davies, Aaron 14,560.00
Allard, RobertRemodel 14,510.00
Total Allard, Robert 14,510.00
Campbell, HeatherRemodel 13,900.00
Total Campbell, Heather 13,900.00
Samuels Art SuppliesRemodel 13,900.00
Total Samuels Art Supplies 13,900.00
Mackey's Nursery and Garden SupplyGreenhouse Addition 13,900.00
Total Mackey's Nursery and Garden Supply 13,900.00
Larsen's Pet ShopRemodel 13,900.00
Total Larsen's Pet Shop 13,900.00
Babcock's Music ShopRemodel 12,530.00
Total Babcock's Music Shop 12,530.00
Cook, BrianKitchen 5,516.452nd story addition 3,740.40
Total Cook, Brian 9,256.85
Pretell Real Estate155 Wilks Blvd. 9,140.39
Total Pretell Real Estate 9,140.39
Teschner, Anton
Page 12
4.12 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Jan 1 - Dec 15, 17
Sun Room 7,585.98
Total Teschner, Anton 7,585.98
Natiello, ErnestoKitchen 7,416.49Natiello, Ernesto - Other 7.44
Total Natiello, Ernesto 7,423.93
Melton, JohnnyDental office 7,230.50
Total Melton, Johnny 7,230.50
Memeo, Jeanette2nd story addition 4,300.00Utility Shed 1,020.61
Total Memeo, Jeanette 5,320.61
Nguyen, TuanGarage 4,861.12
Total Nguyen, Tuan 4,861.12
Morgenthaler, JennyRoom Addition 4,431.25
Total Morgenthaler, Jenny 4,431.25
Abercrombie, KristyKitchen 2,147.00Remodel Bathroom 1,333.27Family Room 811.05
Total Abercrombie, Kristy 4,291.32
Fisher, JenniferGarage Roof 3,959.00
Total Fisher, Jennifer 3,959.00
Jacobsen, DougKitchen 3,725.00
Total Jacobsen, Doug 3,725.00
Luke, NoelaniKitchen 2,267.85Remodel Bathroom 1,391.75
Total Luke, Noelani 3,659.60
Baker, ChrisFamily Room 3,290.31
Total Baker, Chris 3,290.31
Smith, LeePatio 2,864.73
Total Smith, Lee 2,864.73
Burch, JasonRoom Addition 2,757.89
Page 13
Chapter 4 Customers and Sales 4.13
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Jan 1 - Dec 15, 17
Total Burch, Jason 2,757.89
Violette, MikeWorkshop 2,356.31Utility Room 100.00
Total Violette, Mike 2,456.31
Castillo, EloisaUtility Room 2,218.08
Total Castillo, Eloisa 2,218.08
Robson, DarciRobson Clinic 2,196.46
Total Robson, Darci 2,196.46
Teichman, TimKitchen 2,078.25
Total Teichman, Tim 2,078.25
Hendro RiyadiRemodel Kitchen 1,779.77
Total Hendro Riyadi 1,779.77
Milner, EloyseRoom addition 1,503.44
Total Milner, Eloyse 1,503.44
Dunn, Eric C.W.Utility Shed 1,400.00
Total Dunn, Eric C.W. 1,400.00
Fomin, SlavaUtility Shed 1,369.00
Total Fomin, Slava 1,369.00
Keenan, BridgetStorage Shed 1,260.51Sun Room 43.00
Total Keenan, Bridget 1,303.51
Wilks, DanielRemodel Bathroom 1,164.75
Total Wilks, Daniel 1,164.75
Duncan, DaveUtility Shed 1,120.00
Total Duncan, Dave 1,120.00
Rice, LindaRepairs 1,091.00
Total Rice, Linda 1,091.00
Overfield, DavidUtility Shed 1,037.00
Page 14
4.14 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Jan 1 - Dec 15, 17
Total Overfield, David 1,037.00
Ruff, BryanUtility Shed 864.20
Total Ruff, Bryan 864.20
Balak, MikeUtility Shed 826.70
Total Balak, Mike 826.70
Johnson, GordonUtility Shed 801.00
Total Johnson, Gordon 801.00
Bristol, SonyaUtility Shed 712.50Repairs 70.00
Total Bristol, Sonya 782.50
Barley, ReneeRepairs 700.00
Total Barley, Renee 700.00
Jimenez, CristinaUtility Shed 610.00
Total Jimenez, Cristina 610.00
Craven, PamDuct Work 601.80
Total Craven, Pam 601.80
Reyes Properties - CRepairs 580.00
Total Reyes Properties - C 580.00
Freeman, KirbyRepairs 511.00
Total Freeman, Kirby 511.00
Yoo, Young-KyuRepairs 485.00
Total Yoo, Young-Kyu 485.00
Ecker DesignsOffice Repairs 2,109.50Office Expansion -1,725.00
Total Ecker Designs 384.50
Vitton, DavidRemodel Kitchen 375.00
Total Vitton, David 375.00
Roche, DiarmuidGarage repairs 230.00
Page 15
Chapter 4 Customers and Sales 4.15
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Jan 1 - Dec 15, 17
Total Roche, Diarmuid 230.00
Lew Plumbing - CStorage Expansion 105.00
Total Lew Plumbing - C 105.00
Whalen, TomExterior Door -13.51
Total Whalen, Tom -13.51
Overhead -156,177.92
TOTAL 113,352.81
Page 16
EXERCISE 4.1 TASK 3 INVOICE NO. 1101
4.16 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Page 17
EXERCISE 4.2 TASK 2 CREDIT MEMO NO. 1102
Chapter 4 Customers and Sales 4.17
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Page 18
EXERCISE 4.2 TASK 3 INVOICE NO. 1103
4.18 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Page 19
EXERCISE 4.2 TASK 4 STATEMENT
Chapter 4 Customers and Sales 4.19
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Page 20
EXERCISE 4.2 TASK 5 PAYMENT RECEIPT
4.20 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Page 21
EXERCISE 4.2 TASK 6 DEPOSIT SUMMARY
EXERCISE 4.3 TASK 3 CUSTOMER REPORT
Chapter 4 Customers and Sales 4.21
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Type Num Date Account Amount
Nov - Dec 17
Estimate 609 11/16/2017 90200 · Estimates 5,828.80
Sales Receipt 3007 11/29/2017 10100 · YourName Checking 3,150.00
Invoice 1086 11/30/2017 11000 · Accounts Receivable 1,468.30
Nov - Dec 17
Page 22
EXERCISE 4.3 TASK 4 AVERAGE DAYS TO PAY SUMMARY REPORT
4.22 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Average Days to Pay
Abercrombie, Kristy 18.83Babcock's Music Shop 11.00Baker, Chris 28.00Balak, Mike 4.00Barley, Renee 194.00Bauman, Mark 20.00Beneficio, Katrina 1.50Bolinski, Rafal 5.00Bristol, Sonya 3.00Burch, Jason 46.00Carr's Pie Shop 16.00Castillo, Eloisa 21.50Cook, Brian 20.67Craven, Pam 17.00Davies, Aaron 12.00Duncan, Dave 9.00Dunn, Eric C.W. 1.00Easley, Paula 26.00Ecker Designs 36.00Fisher, Jennifer 46.40Fomin, Slava 2.00Freeman, Kirby 3.67Jacobsen, Doug 218.50Jimenez, Cristina 0.00Johnson, Gordon 0.00Kanitz, Marion 28.00Keenan, Bridget 32.00Lamb, Brad 29.00Larsen's Pet Shop 15.00Luke, Noelani 43.50Melton, Johnny 41.00Memeo, Jeanette 110.50Milner, Eloyse 11.00Morgenthaler, Jenny -295.50Natiello, Ernesto 1.00Nelson, Wilma 365.00Nguyen, Tuan 55.25Overfield, David 5.00Prentice, Adelaide 28.50Pretell Real Estate 20.20Rahn, Jennifer 28.00Rice, Linda 15.00Robson, Darci 1.00Roche, Diarmuid 14.00Ruff, Bryan 77.50Sage, Robert 40.00Samuels Art Supplies 13.00Sauler, Lyn 20.00Smallson, Fran 47.00Smith, Lee 64.00Teichman, Tim 40.00Teschner, Anton 61.00Tony's Barber Shop 31.00Vasquez, Anabel 28.50Violette, Mike 0.00Whalen, Tom 2.00Wilks, Daniel 42.00Yoo, Young-Kyu 68.00
TOTAL 29.91
Page 23
EXERCISE 4.3 TASK 5 CUSTOMER LETTER
Chapter 4 Customers and Sales 4.23
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Page 24
EXERCISE 4.3 TASK 6 TRIAL BALANCE
4.24 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Dec 20, 17
Debit Credit
10100 · YourName Checking 120,442.7110300 · Savings 17,910.1910400 · Petty Cash 500.0011000 · Accounts Receivable 93,007.9312000 · Undeposited Funds 2,440.0012100 · Inventory Asset 30,267.1412800 · Employee Advances 832.0013100 · Pre-paid Insurance 4,050.0013400 · Retainage Receivable 3,703.0215000 · Furniture and Equipment 34,326.0015100 · Vehicles 78,936.9115200 · Buildings and Improvements 325,000.0015300 · Construction Equipment 15,300.0016900 · Land 90,000.0017000 · Accumulated Depreciation 110,344.6018700 · Security Deposits 1,720.0020000 · Accounts Payable 27,136.9220500 · QuickBooks Credit Card 144.2020600 · CalOil Credit Card 382.6224000 · Payroll Liabilities:24010 · Federal Withholding 1,364.0024000 · Payroll Liabilities:24020 · FICA Payable 2,118.8224000 · Payroll Liabilities:24030 · AEIC Payable 0.0024000 · Payroll Liabilities:24040 · FUTA Payable 100.0024000 · Payroll Liabilities:24050 · State Withholding 299.1924000 · Payroll Liabilities:24060 · SUTA Payable 110.0024000 · Payroll Liabilities:24070 · State Disability Payable 48.1324000 · Payroll Liabilities:24080 · Worker's Compensation 1,214.3124000 · Payroll Liabilities:24100 · Emp. Health Ins Payable 150.0025500 · Sales Tax Payable 976.2423000 · Loan - Vehicles (Van) 10,501.4723100 · Loan - Vehicles (Utility Truck) 19,936.9123200 · Loan - Vehicles (Pickup Truck) 22,641.0028100 · Loan - Construction Equipment 13,911.3228200 · Loan - Furniture/Office Equip 21,000.0028700 · Note Payable - Bank of Anycity 2,693.2128900 · Mortgage - Office Building 296,283.0030000 · Opening Bal Equity 38,773.7530100 · Capital Stock 73,500.0032000 · Retained Earnings 61,756.7640100 · Construction Income 0.0040100 · Construction Income:40110 · Design Income 36,729.2540100 · Construction Income:40130 · Labor Income 208,505.4240100 · Construction Income:40140 · Materials Income 120,160.6740100 · Construction Income:40150 · Subcontracted Labor Income 82,710.3540100 · Construction Income:40199 · Less Discounts given 48.3540500 · Reimbursement Income:40520 · Permit Reimbursement Income 1,223.7540500 · Reimbursement Income:40530 · Reimbursed Freight & Delivery 896.0550100 · Cost of Goods Sold 15,182.4354000 · Job Expenses:54200 · Equipment Rental 1,850.0054000 · Job Expenses:54300 · Job Materials 98,935.90
Page 25
Chapter 4 Customers and Sales 4.25
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Dec 20, 17
Debit Credit
54000 · Job Expenses:54400 · Permits and Licenses 700.0054000 · Job Expenses:54500 · Subcontractors 63,217.9554000 · Job Expenses:54520 · Freight & Delivery 842.1054000 · Job Expenses:54599 · Less Discounts Taken 201.8160100 · Automobile:60110 · Fuel 1,588.7060100 · Automobile:60120 · Insurance 2,850.2460100 · Automobile:60130 · Repairs and Maintenance 2,406.0060400 · Selling Expense:60410 · Advertising Expense 200.0060600 · Bank Service Charges 145.0062100 · Insurance:62110 · Disability Insurance 582.0662100 · Insurance:62120 · Liability Insurance 5,885.9662100 · Insurance:62130 · Work Comp 13,657.0762400 · Interest Expense:62420 · Loan Interest 1,995.6562700 · Payroll Expenses:62710 · Gross Wages 110,400.1062700 · Payroll Expenses:62720 · Payroll Taxes 8,445.6162700 · Payroll Expenses:62730 · FUTA Expense 268.0062700 · Payroll Expenses:62740 · SUTA Expense 1,233.5063000 · Office Supplies 50.0063100 · Postage 104.2063600 · Professional Fees:63610 · Accounting 250.0064200 · Repairs:64210 · Building Repairs 175.0064200 · Repairs:64220 · Computer Repairs 300.0064200 · Repairs:64230 · Equipment Repairs 1,350.0064800 · Tools and Machinery 2,820.6865100 · Utilities:65110 · Gas and Electric 1,164.1665100 · Utilities:65120 · Telephone 841.1565100 · Utilities:65130 · Water 264.0070100 · Other Income 146.8070200 · Interest Income 229.16
TOTAL 1,156,189.71 1,156,189.71
Page 26
EXERCISE 4.3 TASK 7 JOURNAL
4.26 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Trans # Type Date Num Adj Name Memo Account Debit Credit
1,784 Check 12/20/2017 Service Charge 10100 · YourName Checking 10.00
Service Charge 60600 · Bank Service Charges 10.00
10.00 10.00
1,787 Payment 12/17/2017 1005 Whalen, Tom:Exterior Door 12000 · Undeposited Funds 304.30
Whalen, Tom:Exterior Door 11000 · Accounts Receivable 304.30
304.30 304.30
1,788 Deposit 12/17/2017 Deposit 10100 · YourName Checking 315.08
-MULTIPLE- Deposit 12000 · Undeposited Funds 315.08
315.08 315.08
1,789 Invoice 12/17/2017 1101 Beneficio, Katrina:Door Replacement 11000 · Accounts Receivable 214.91
Beneficio, Katrina:Door Replacement -MULTIPLE- 40140 · Materials Income 102.00
Beneficio, Katrina:Door Replacement -MULTIPLE- 12100 · Inventory Asset 96.81
Beneficio, Katrina:Door Replacement -MULTIPLE- 50100 · Cost of Goods Sold 96.81
Beneficio, Katrina:Door Replacement Installation labor 40130 · Labor Income 105.00
State Board of Equalization CA sales tax, San Tomas County 25500 · Sales Tax Payable 7.91
311.72 311.72
1,790 Credit Memo 12/20/2017 1102 Beneficio, Katrina:Door Replacement 11000 · Accounts Receivable 32.33
Beneficio, Katrina:Door Replacement Standard Doorknobs 40140 · Materials Income 30.00
Beneficio, Katrina:Door Replacement Standard Doorknobs 12100 · Inventory Asset 26.91
Beneficio, Katrina:Door Replacement Standard Doorknobs 50100 · Cost of Goods Sold 26.91
State Board of Equalization CA sales tax, San Tomas County 25500 · Sales Tax Payable 2.33
59.24 59.24
1,791 Invoice 12/20/2017 1103 Beneficio, Katrina:Door Replacement 11000 · Accounts Receivable 40.95
Beneficio, Katrina:Door Replacement Locking interior doorknobs 40140 · Materials Income 38.00
Beneficio, Katrina:Door Replacement Locking interior doorknobs 12100 · Inventory Asset 35.27
Beneficio, Katrina:Door Replacement Locking interior doorknobs 50100 · Cost of Goods Sold 35.27
State Board of Equalization CA sales tax, San Tomas County 25500 · Sales Tax Payable 2.95
76.22 76.22
1,792 Payment 12/20/2017 Beneficio, Katrina:Door Replacement 12000 · Undeposited Funds 223.53
Beneficio, Katrina:Door Replacement 11000 · Accounts Receivable 223.53
223.53 223.53
1,793 Deposit 12/20/2017 Deposit 10100 · YourName Checking 223.53
Beneficio, Katrina:Door Replacement Deposit 12000 · Undeposited Funds 223.53
223.53 223.53
TOTAL 1,523.62 1,523.62
Page 27
EXERCISE 4.4 CORRECTING QUICKBOOKS ERRORS
1A.A likely cause of this error is that Tom Whalen's payment was recorded, but not deposited. This amount of $304.30 would still be in the undeposited funds account, instead of the Checking account. If his payment had not been collected, then Accounts Receivable would have been off by a similar amount, which it was not. This is not an uncommon error in QuickBooks to record receiving the customer's payment, but failing to record the corresponding deposit.
1B.If the Accounts Receivable account balance is overstated by $32.33, this is the amount of the credit that was to be applied to Katrina Beneficio's account for a return. It appears that the credit was not processed properly, resulting in an overstatement of the Accounts Receivable account.
2A.To correct the understatement of the Checking account by $304.30, if it is verified that Tom Whalen's payment was recorded but not deposited, then the correction would be to record the deposit of $304.30.
2B.If it is confirmed that Katrina Beneficio's credit for $32.33 was not processed properly, then the correction would be to enter the $32.33 using the Refunds & Credits icon on the Home page. The credit then must be applied to Katrina Beneficio's balance by selecting the icon: Use credit to apply to invoice.
Chapter 4 Customers and Sales 4.27
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Page 28
EXERCISE 4.5 QUICKBOOKS POINT OF SALES
To: Rock CastleFrom: YourNameSubject: QuickBooks Point of Sale
Dear Mr. Castle:
After investigating the features and benefits of QuickBooks Point of Sale (POS), I believe POS would be a great product for Rock Castle to integrate into its QuickBooks software.
POS allows you to accept credit card payments, issue and redeem gift cards, track inventory, and provide customer sales history. The QuickBooks Point of Sale includes inventory management tools that automatically generate and email purchase orders. This could be a way to increase collections and receive more payments at the time of purchase. Also, it has the potential to cut down on monthly billing volume and cost.
If you are interested or need more information, please let me know. I would be happy to assist with the installation and set up of this great QuickBooks feature if you do decide to use it.
Best regards,
YourName
4.28 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Page 29
PROJECT 4 OPEN INVOICES
Chapter 4 Customers and Sales 4.29
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Type Date Num P. O. # Terms Due Date Class Aging Open Balance
Adam's Candy ShopInvoice 11/18/2017 141 11/18/2018 40.00
Total Adam's Candy Shop 40.00
Blackwell, EdwardInvoice 11/15/2017 134 Due on receipt 11/15/2018 1,125.00
Total Blackwell, Edward 1,125.00
Crenshaw, BobInvoice 12/10/2017 FC 8 Net 15 12/25/2018 Landscaping 16.03Invoice 11/25/2017 135 Net 30 12/25/2018 1,575.00
Total Crenshaw, Bob 1,591.03
Ecker DesignInvoice 11/30/2017 111 Net 15 12/15/2018 Landscaping 3,047.96Invoice 12/15/2017 131 Net 15 12/30/2018 Maintenance 123.00
Total Ecker Design 3,170.96
Golliday Sporting Goods155 Wilks Blvd.
Invoice 11/30/2017 108 1% 10 Net 30 12/30/2018 Landscaping 300.00
Total 155 Wilks Blvd. 300.00
75 Sunset Rd.Invoice 12/02/2017 120 Net 15 12/17/2018 Landscaping 2,404.19
Total 75 Sunset Rd. 2,404.19
Total Golliday Sporting Goods 2,704.19
Gregory, DruInvoice 11/12/2017 97 2% 10 Net 30 12/12/2018 Landscaping 784.16
Total Gregory, Dru 784.16
Heldt, BobInvoice 08/23/2017 137 Net 15 09/07/2018 101.82
Total Heldt, Bob 101.82
Hermann, JenniferResidential Maintenance
Invoice 12/12/2017 127 Net 30 01/11/2019 Maintenance 35.00
Total Residential Maintenance 35.00
Total Hermann, Jennifer 35.00
Hughes, DavidInvoice 11/24/2017 104 Net 15 12/09/2018 Design 336.88Invoice 12/10/2017 FC 9 Net 15 12/25/2018 Landscaping 16.58
Total Hughes, David 353.46
Jim's Family StoreInvoice 12/14/2017 130 Net 30 01/13/2019 Landscaping 1,833.37
Total Jim's Family Store 1,833.37
Julie's Doll HouseInvoice 11/18/2017 140 11/18/2018 40.00
Total Julie's Doll House 40.00
Lee, LaurelLee Residence
Invoice 11/25/2017 106 Net 30 12/25/2018 Landscaping 1,724.84
Total Lee Residence 1,724.84
Total Lee, Laurel 1,724.84
Leon, RichardInvoice 11/30/2017 110 Net 15 12/15/2018 Design 1,390.00
Total Leon, Richard 1,390.00
Lochrie, StevenInvoice 08/22/2017 136 Net 15 09/06/2018 87.28
Total Lochrie, Steven 87.28
Loomis, AnneInvoice 12/19/2017 142 Due on receipt 12/19/2017 2 60.00Invoice 12/10/2017 125 1% 10 Net 30 01/09/2019 Landscaping 4,190.20
Total Loomis, Anne 4,250.20
Middlefield Elementary School
Page 30
4.30 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Type Date Num P. O. # Terms Due Date Class Aging Open Balance
Invoice 12/01/2017 118 Net 30 12/31/2018 Landscaping 665.00
Total Middlefield Elementary School 665.00
Paxton ConsultingInvoice 12/05/2017 122 Net 30 01/04/2019 Design 3,750.00
Total Paxton Consulting 3,750.00
Pretell, ErikaPretell Estates
Invoice 12/04/2017 121 Net 15 12/19/2018 1,389.01
Total Pretell Estates 1,389.01
ResidentialInvoice 11/17/2017 103 Net 15 12/02/2018 Landscaping 1,597.44
Total Residential 1,597.44
Total Pretell, Erika 2,986.45
Price, GwenInvoice 12/20/2017 144 Net 30 01/19/2018 80.00
Total Price, Gwen 80.00
Rosenstock, AmyInvoice 11/25/2017 107 Net 30 12/25/2018 Maintenance 845.73
Total Rosenstock, Amy 845.73
Rummens, Susie2877 S Rosebush
Invoice 12/12/2017 128 12/12/2018 Landscaping 1,438.56
Total 2877 S Rosebush 1,438.56
Total Rummens, Susie 1,438.56
Russell ChiropracticInvoice 12/20/2017 143 Net 30 01/19/2018 75.00
Total Russell Chiropractic 75.00
Stinson, TracyInvoice 12/12/2017 129 Net 15 12/27/2018 Landscaping 1,730.30
Total Stinson, Tracy 1,730.30
Theurer-Davis, VickiIrrigation & Lawn
Invoice 12/01/2017 119 8% 30 Net 60 01/30/2019 Landscaping 907.29
Total Irrigation & Lawn 907.29
Total Theurer-Davis, Vicki 907.29
Walker, RichInvoice 11/11/2017 96 Net 30 12/11/2018 Maintenance 185.00
Total Walker, Rich 185.00
Williams, AbrahamInvoice 11/05/2017 91 Net 15 11/20/2018 Landscaping 1,979.89
Invoice 12/10/2017 FC 10 Due on receipt 12/10/2018 Landscaping 9.57
Total Williams, Abraham 1,989.46
TOTAL 33,884.10
Page 31
PROJECT 4 DEPOSIT DETAIL
Chapter 4 Customers and Sales 4.31
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Type Num Date Name Account Amount
Deposit 12/21/2017 Checking 2,252.56
Sales Receipt 21 12/19/2017 Heldt, Bob 1400 · Undeposited Funds -80.81Sales Receipt 22 12/20/2017 Stinson, Tracy 1400 · Undeposited Funds -10.06Payment 321 12/19/2017 Rummens, Susie 1400 · Undeposited Funds -135.00Payment 823 12/20/2017 Heldt, Bob 1400 · Undeposited Funds -1,825.92Sales Receipt 23 12/21/2017 Perry, Dave 1400 · Undeposited Funds -20.77Payment 1281 12/21/2017 Balak, Mike 1400 · Undeposited Funds -180.00
TOTAL -2,252.56
Page 32
PROJECT 4 JOURNAL
4.32 Exploring QuickBooks with Rock Castle Construction
Computer Accounting with QuickBooks 2013 by Donna Kay ©McGraw-Hill Education, 2014
Trans # Type Date Num Adj Name Memo Account Debit Credit
912 Sales Receipt 12/19/2017 21 Heldt, Bob 1400 · Undeposited Funds 80.81Heldt, Bob Fountain pump 4112 · Fountains & Garden Lighting 75.00Heldt, Bob Fountain pump 1300 · Inventory Asset 53.94Heldt, Bob Fountain pump 5000 · Cost of Goods Sold 53.94State Board of Equalization Sales Tax - San Domingo County Tax 2300 · Sales Tax Payable 5.81
134.75 134.75
913 Sales Receipt 12/20/2017 22 Stinson, Tracy 1400 · Undeposited Funds 10.06Stinson, Tracy Lawn & Garden Fertilizer 20-14-7 Retail Sales 9.45State Board of Equalization CA sales tax, San Tomas County 2300 · Sales Tax Payable 0.61
10.06 10.06
914 Sales Receipt 12/21/2017 23 Perry, Dave 1400 · Undeposited Funds 20.77Perry, Dave Garden rocks 4113 · Plants and Sod 19.50State Board of Equalization CA sales tax, San Tomas County 2300 · Sales Tax Payable 1.27
20.77 20.77
915 Invoice 12/19/2017 142 Loomis, Anne 1200 · Accounts Receivable 60.00Loomis, Anne Pest control services 4122 · Maintenance & Repairs 60.00State Board of Equalization Sales Tax - San Domingo County Tax 2300 · Sales Tax Payable 0.00
60.00 60.00
916 Invoice 12/20/2017 143 Russell Chiropractic 1200 · Accounts Receivable 75.00Russell Chiropractic Weekly gardening services 4121 · Installation 75.00State Board of Equalization Sales Tax - San Domingo County Tax 2300 · Sales Tax Payable 0.00
75.00 75.00
917 Invoice 12/20/2017 144 Price, Gwen 1200 · Accounts Receivable 80.00Price, Gwen Tree Removal Service Service 80.00State Board of Equalization Sales Tax - San Domingo County Tax 2300 · Sales Tax Payable 0.00
80.00 80.00
918 Payment 12/19/2017 321 Rummens, Susie 1400 · Undeposited Funds 135.00Rummens, Susie:721 Fern Lane 1200 · Accounts Receivable 135.00
135.00 135.00
919 Payment 12/20/2017 823 Heldt, Bob 1400 · Undeposited Funds 1,825.92Heldt, Bob 1200 · Accounts Receivable 1,825.92
1,825.92 1,825.92
920 Payment 12/21/2017 1281 Balak, Mike 1400 · Undeposited Funds 180.00Balak, Mike:330 Main St 1200 · Accounts Receivable 180.00
180.00 180.00
921 Deposit 12/21/2017 Deposit Checking 2,252.56-MULTIPLE- Deposit 1400 · Undeposited Funds 2,252.56
2,252.56 2,252.56
TOTAL 4,774.06 4,774.06
