Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Chapter 7

Numbering & Filing Systems

and Record Storage &

Circulation

Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Numbering Systems

• Serial numbering

• Unit numbering

• Serial-unit numbering

Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Filing Systems

• Alphabetic filing

• Numeric filing

• Terminal digit filing

• Middle digit filing

Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Filing Equipment

• Open shelf file

• Lateral file

• Movable/compressible file

• Power filing machines

• Vertical file

• Visible file

Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Open Shelf Filing

Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Lateral File

Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Movable File

Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Power Filing Machine

Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Vertical File

Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Visible File

Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

File Folders

• Color-coding

• Fastener position

• Preprinted information

• Reinforcing, rounding, and scoring file folders

Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Filing Controls

• Charge-out system

• Chart tracking system

• Periodic audit of file area

Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Circulation Systems

• Pneumatic tube

• Dumbwaiter

• Conveyor belt

• Facsimile machines (fax)

• Computers

Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Security of Health Information

• Secured storage

• HIPAA regulations

• Record destruction by natural and

man-made disasters