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Charisma Cost Control

Date post:28-Nov-2014
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www.charisma.ro www.totalsoft.ro Charisma Cost Control helps the companies that want to have an actual control of the purchasing process, as well as the management flow of operational costs and contracts with the suppliers. The product includes a suite of standalone applications (eExpense Request Approval, eProcurement, Supplier Contract Management), perfectly integrated with Charisma ERP or with any other ERP system.
  • 1. Cost ControlSimple | Intuitive | Flexible | Complete
  • 2. Main value Organizes, simplifies and automates complex processes and workflows; Cross departmental automation and organizational processes that cover multiple departments; Dramatically decrease operational costs and improves employees effiency; Increases the companys agility and competitiveness; 360 view over the performance indicators; Increases customer loyality; Collaborative working environment, focused on satisfying business partners needs; Updates and develops customers business needs.Management value Provides key reports and analysis for executives to run business; Reports with the ability to go from high level to low level detail; Comprehensive insight from all departments and systems; Provides executive dashboards, on-spot quick facts and real-time notifications.Employees value Clean and friendly user interface; Commonly performed tasks can be automated; Can provide data from other applications and sources; Can access various reports from the same interface; Provides technical support directly from the application interface; Provides development methods and tools for business flows and entities directly from the application.Market value In 2012, Charisma ERP was designated as one of the 5 strongest European B2B solutions in the "Enterprise Vertical Market Solution" segment.
  • 3. Cost Control Charisma Cost Control defines, tracks, checks, approves and centralizes the internal purchasing processes. The product optimizes the purchasing flows, from structuring the budget, managing the expense requests, managing and developing the relationships with suppliers to tracking the contracts and their completion under the best terms. . Charisma Cost Control helps the companies that want to have anThe product includes a suite of actual control of the purchasingstandalone applications (eExpense process, as well as the managementRequest Approval, eProcurement, flow of operational costs andSupplier Contract Management), contracts with the suppliers.perfectly integrated with Charisma ERP You have the opportunity to see theor with any other ERP system. solution live, visiting one of the reference customers from abroad. In addition, we can provide eExpense Approval additional developments to prove our teams responsiveness. Defining Approval Stock budget Expense Request check eProcurement Supplier Purchasing processes Bids Contract data base completion (RFP, RFQ, RFX) Supplier Contract Management Track Payment Delinquency Payment contract schedule Management Approval execution
  • 4. eExpense Request Approval eExpense Request Approval module is a software product especially designed for tracking, controlling and increasing the efficiency of the expenses within a company. The main tools used are the expenseFinancial and Operational Benefits budgets, order cards, approval flow for the expense requests and the Diminishes the financial risk possibility to query the internal The system controls each acquisition (stopping / inventor in real time. The products limiting / identifying), by enforcing an automatic includes the processes specific to validation process. Thus the companys budget each business field, easy to adapt to exceeding is prevented, ensuring the permanent the specific needs of any company. framing within the planned and validated budget. User transparency The system provides quick access for all the companys employees by posting the occurred expense orders and their centralization into a single location. The products eliminates the human resources allocation for this process, therefore significantly reducing the time for routine activities and operational costs. Controls and reduces the operational and data migration costs Connecting and synchronizing with any other ERP system allows the automation and streamline of purchasing management, based on an unique database. Reduces the time required for building the expense budget The user friendly interface and/or the integration with the already configured ERP system allow quick building of the expense budget, without any special training. 4 5
  • 5. FeaturesThe budget is the organizationsn Each budget line is assigned to an nstructure required for defining, planning owner who will confirm the cost orand controlling the costs over time the value of the expense.periods. Either we talk about expenses n Each budget is assigned an ownerfor electricity, water, gas, office supplies, who will approve the expensehardware equipment, telephony and amount.Internet, or about the expenses with the n the expense into the budget Chargingemployees, operational departments, account can be done either when themarketing, all can be grouped, restricted request is initiated, or on its approval,and tracked in detail by means of manually or automatically, depending ondefining cost centers and budget lines, the companys approaching.on distinct time periods, at the The application has the option to access norganization level. the internal material or stockable itemsRegardless they are defined withinn inventory, being managed and storedeExpense Request Approval application within the company.or externally configured in other ERP The system provides a series of nsystem, each budget line is assigned a specialized preconfigured reports, asbudget owner. He/she manages all the well as performance indicators, to allowexpense requests posted by order cards, the quick tracking of the companysincluding the amount, the cost center expense and money allocation process.related to the requested expense and its eExpense Request Approval module can ntype. be directly integrated with ContractThe expense request approval flow isn Management module when theflexible and can be tailored to any type selection of the service and equipmentof organization, and the actual approval providers is agreed, and the processis done in three steps: does not need any prospection, tracking n Each employee is assigned to a the purchasing and/or bidding manager who approv

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