CHARLES STURT UNIVERSITY UNIVERSITY LEARNING AND …

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CHARLES STURT UNIVERSITY UNIVERSITY LEARNING AND TEACHING COMMITTEE

NOTICE OF MEETING

Date: Wednesday, 19 June 2019 Time: 9:00am – 12:00am Location: Video Conference (Please check details close to the meeting, as the system will

sometimes update the Conference ID):

• DIT Videoconference Room, Level 4, Bldg 1294, Bathurst Campus (VC ADM BA01 1294.405);

• Gordon Beavan Building, Albury-Wodonga Campus (VC ADM AW02 673.521);

• Power House Meeting Room, RJ Napier Building, Orange Campus (VC ADM OA01 1013.119);

• Building 4, Room 4, Wagga Campus (VC ADM WW01 4.204);

• BMS/Nalsh Building, Wagga Campus (VC SCI WW01 288.208); and

• Meeting Room, Dubbo Campus (VC ADM DU01 901.153).

Please call 6338 4357 if you have any problems connecting to the videoconference from your site. Videoconference booking information including details of these sites can be located at https://www.csu.edu.au/division/dit/vcbookings Please be advised that this meeting may be recorded to assist in the writing of minutes. The recording will be destroyed upon completion of the minuting process. Any member or person attending the meeting who would rather not be recorded should advise the committee secretary, preferably prior to the meeting.

https://www.csu.edu.au/division/dit/vcbookings

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MEMBERS OF THE UNIVERSITY LEARNING AND TEACHING COMMITTEE

At the date of this meeting, the following people are the Members of the University Learning and Teaching Committee:

Member Position Committee Term Ends Professor Barney Dalgarno Pro Vice-Chancellor (Learning and Teaching) Presiding

Officer Ex-officio position

Professor John Germov Provost and Deputy Vice-Chancellor (Academic) or nominee

Ex-officio position

Ms Jaqueline Clements Deputy Vice-Chancellor (Students) or nominee 30 Jun 2020* Professor Michael Friend Acting Pro-Vice-Chancellor, Global Engagement

(Research and Partnerships) or nominee Ex-officio position

Associate Professor Lucie Zundans-Fraser

Acting Deputy Dean, Faculty of Arts & Education

Ex-officio position

Associate Professor Michael Kiernan

Deputy Dean, Faculty of Business, Justice & Behavioural Sciences

Ex-officio position

Professor Samuel Adeloju Deputy Dean, Faculty of Science Ex-officio position Associate Professor Will Letts

Associate Dean – Academic, Faculty of Arts & Education

Ex-officio position

Associate Professor Jenny Kent Associate Dean – Academic, Faculty of Business, Justice & Behavioural Sciences

Ex-officio position

Associate Professor Cate Thomas Associate Dean – Academic, Faculty of Science Ex-officio position Ms Harriet Ridolfo

Sub-Dean, Learning and Teaching – Faculty of Arts & Education

Ex-officio position

Dr Warwick Baines Sub-Dean, Learning and Teaching – Faculty of Business, Justice & Behavioural Sciences

Ex-officio position

Dr Lucy Webster Sub-Dean, Learning and Teaching – Faculty of Science Ex-officio position Dr Samuel Bowker

Elected member, Faculty of Arts & Education

30 June 2021*

Ms Liz Bracken Elected member, Faculty of Business, Justice & Behavioural Sciences

30 June 2020*

Dr Kelly Linden Elected member, Faculty of Science 30 June 2021* Dr Michael Kemp

Learning & Teaching, Workplace Learning, Analytics Nominee of Provost and Deputy Vice-Chancellor (Academic)

30 June 2020*

Dr Narelle Patton Learning & Teaching, Workplace Learning, Analytics Nominee of Provost and Deputy Vice-Chancellor (Academic)

30 June 2021*

Associate Professor Kogi Naidoo Learning & Teaching, Workplace Learning, Analytics Nominee of Provost and Deputy Vice-Chancellor (Academic)

30 June 2020*

Ms Lynne Creasy

Professional Staff Nominee of Provost and Deputy Vice-Chancellor (Academic)

30 June 2020*

Mr Trevor Cooper

Student member

30 September 2020

Mr Aaron Hollier Student member 30 September 2020

At the date of this meeting, the following people have right of Attendance at meetings of the University Learning and Teaching Committee:

Member Position Term Ends Ms Kim Sharp Governance Officer and Committee Secretary Ex-officio position *Until the day before the first meeting of University Learning and Teaching Committee held after this date.

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AGENDA – UNIVERSITY LEARNING AND TEACHING COMMITTEE

19 June 2019

Part Item Presenter Attach-ment/s

Recommendation

1. OPENING

1.1 Welcome and Acknowledgement of Country

Presiding Officer

Verbal ‘We acknowledge the Wiradjuri, Ngunawal, Gundungarra and Biripai (or Biripi) peoples of Australia, who are the traditional owners and custodians of the lands on which CSU’s campuses are located, and pay respect to their Elders past and present, and those emerging future Elders. We also acknowledge and pay our respects to our Australian Indigenous colleagues and peers who are present in the meeting with us today’.

1.2 Attendance and Apologies

Presiding Officer

Verbal The University Learning and Teaching Committee resolves to excuse the following University Learning and Teaching Committee members from attendance at the meeting of the University Learning and Teaching Committee held on 19 June 2019:

1) Associate Professor Lucie Zundans-Fraser;

2) Associate Professor Will Letts; and 3) Ms Jaqueline Clements.

Any additional apologies will be advised at the meeting.

The University Learning and Teaching Committee resolves to note that Dr Sharon Schoenmaker will attend the 19 June 2019 meeting of the University Learning and Teaching Committee as the Acting Associate Dean Academic for the Faculty of Arts and Education.

1.3 Membership

Presiding Officer

Verbal The University Learning and Teaching Committee resolves to welcome Mr Trevor Cooper and Mr Aaron Hollier, the student representatives nominated by the Student Senate to membership of the University, Learning and Teaching Committee.

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Recommendation

1.4

Membership and Terms of Reference

Project Champion Academic

Governance Review Project

Verbal report at item 5.1 refers

The University Learning and Teaching Committee resolves to note:

1) the update from the Project Champion, Executive Officer, Academic Governance Review Project on the ongoing work to finalise the membership and terms of reference of the University, Learning and Teaching Committee; and

2) that the final version of the membership and terms of reference will come forward to the 16 October 2019 meeting of the ULTC for endorsement and the 20 November 2019 meeting of Academic Senate for final approval.

Item 5.1 refers

2. GOVERNANCE

2.1 Declaration of Interests Presiding Officer

Verbal

2.2 Confirmation of Previous Minutes

Presiding Officer

Pages

8-17

The University Learning and Teaching Committee resolves to approve the minutes of the University Learning and Teaching meeting held on 17 April 2019 as a true and correct record.

2.3 Review of University Learning and Teaching Committee Action Sheet

Presiding Officer

Page

18

2.4 Review of Agenda Presiding Officer

Verbal

3. REPORTING

3.1 Report from the Presiding Officer

Presiding Officer

Pages

19-20

The University Learning and Teaching Committee resolves to note the report from the Presiding Officer.

4. MATTERS FOR DETERMINATION

4.1 Model of Governance of Assessment

Academic Secretary and

Deputy Director,

Governance Services

Pages

21-25

The University Learning and Teaching Committee resolves to endorse the model of governance of assessment, as outlined in agenda attachment 4.1 for recommendation to Academic Senate for approval at its 3 July 2019 meeting.

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Recommendation

4.2 Future Misconduct Reporting

Project Champion, Academic


Pages

26-27

The University Learning and Teaching Committee resolves to:

1) note the update from the Project Champion, Academic Governance Review Project on future Misconduct reporting;

2) endorse the proposed schedule for Misconduct reporting to the 2019 and 2020 meetings of the University Learning and Teaching Committee and Academic Senate; and

3) note that the Project Champion welcomes any additional feedback or comments on the proposed content of future Misconduct

reporting.

4.3 Exam Guidance Statements

Sub Dean Learning and

Teaching, Faculty of Business,

Justice and Behavioural

Sciences

Page

28


1) note the recommendation from the Faculty of Business, Justice and Behavioural Sciences, that from session 201960 onwards, convenors of subjects with an end of session exam be required to issue an exam guidance statement by week 10 of session that contains identical advice for all cohorts sitting the same exam; and

2) recommend to …...

4.4 Workplace Learning Risk Register Final Draft

Professor Wendy Bowles

Pages

29-33


1) note the Workplace Learning Risk Register Final Draft as outlined in agenda attachment 4.4; and

2) recommend to Academic Senate….

Members are advised that the full Workplace Learning Risk Register Final Draft will be posted as an Excel spreadsheet onto Yammer.

5. MATTERS FOR DISCUSSION

5.1 Update on the Academic Governance Project

Project Champion Academic


Verbal Report

The University Learning and Teaching Committee resolves to note the report from the Project Champion, Academic Governance Review Project on progress with policy work around the new Course and Subject Policy and the new Assessment Policy.

See the Presiding Officer’s report at item 3.1 for an update on work around the revision of the Academic Integrity Policy.

Ms C Jonker will attend the meeting to present this report.

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Recommendation

5.2 Draft Implementation Plan for the Terms of Reference for the University Learning and Teaching Committee, Draft Annual Plan and Delegation, Policy and Higher Education Standard accountabilities

Presiding Officer

Page

34

The University Learning and Teaching (ULTC) resolves to note:

1) the update from the Project Champion of the Academic Governance Review Project on:

a. the draft Implementation Plan for the terms of reference of the ULTC (including processes, reports and templates required for implementation);

b. the update on the development of an annual plan for the ULTC;

c. the delegations, policy and Higher Education Standard accountabilities; and

2) advice from the Project Champion that general comments from the minutes of the ULTC meeting held on 17 April 2019 under items 1.4 (ULTC 19/03), 4. 1 (ULTC 19/06), 4.2 (ULTC 19/07) and 4.3 (ULTC 19/03) including comments in relation to misconduct, workplace learning and Third Party reporting, have been incorporated into the work of the Academic Governance Review Project.

6. MATTERS TAKEN AS READ

6.1 Progress with the Implementation of Higher Education Standards Framework (HESF)

Presiding Officer

Page

35

The University Learning and Teaching resolves to note the update from the Academic Secretary and Deputy Director, Governance Services on current discussions on the most appropriate way to provide governance oversight of the Higher Education Standards Framework (HESF) at CSU.

6.2 Curriculum, Learning and Teaching Committee (CLTC) – Resolution of Outstanding Items

Presiding Officer

Pages

36-48

The University Learning and Teaching resolves to note:

1) that the Curriculum Learning and Teaching Committee (CLTC) was disestablished by Academic Senate on 21 November 2018 (AS 18/127);

2) that at the time the CLTC was disestablished there were a number of outstanding action items from previous meetings;

3) the action items which have now been finalised as listed on the action sheet from the 17 October 2018 meeting of CLTC;

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Recommendation

4) the advice from the Mr D Ward, Program

Coordinator, Study Link that a review of Study Link subjects was completed in 2018 (Item 4.1, 8.8.18 refers), and the approval process for future subjects for the Study Link program has now been transferred to the Faculty of Arts and Education;

5) the update from Assoc Prof W Letts and the Sub Deans Workplace Learning on the possibility of developing a CSU Quality Framework for Workplace Learning (CLTC 18/129, 17.10.18 refers); and

6) that Ms D Bardon, the Executive Officer, Office of the Deputy Vice-Chancellor (Students) has advised that work to amend, publish and implement the revised version of the ELLaN policy (item 4.7, 17.10.18 refers) will be finalised by mid-June 2019.

7. OTHER BUSINESS

Nil There were no additional items of business for the 19 June 2019 meeting.

8. NEXT MEETING

8.1 The next meeting of the University Learning and Teaching Committee will be held from 9.00am to 11am on Wednesday, 7 August 2019 videoconference. The agenda for this meeting closes on 17 July 2019.

CHARLES STURT UNIVERSITY UNIVERSITY LEARNING AND TEACHING COMMITTEE

Minutes of the Charles Sturt University University Learning and Teaching Committee meeting held by videoconference at 9:00 am on Wednesday, 17 April 2019 MEMBERS OF THE UNIVERSITY LEARNING AND TEACHING COMMITTEE

At the date of this meeting, the following people are the Members of the University Learning and Teaching Committee: Member Position Term Ends Professor Barney Dalgarno Presiding Officer Ex-officio position Professor John Germov Provost and Deputy Vice-Chancellor

(Academic) Ex-officio position

Ms Jaqueline Clements Deputy Vice-Chancellor (Students) or nominee

30 June 2020*

Professor Michael Friend Acting Pro Vice-Chancellor, Global Engagement (Research and Partnerships)

Ex-officio position

Associate Professor Lucie Zundans-Fraser

Acting Deputy Dean, Faculty of Arts & Education

Ex-officio position

Associate Professor Michael Kiernan Deputy Dean, Faculty of Business, Justice & Behavioural Sciences

Ex-officio position

Professor Samuel Adeloju Deputy Dean, Faculty of Science Ex-officio position Associate Professor Will Letts Associate Dean – Academic,

Faculty of Arts & Education Ex-officio position

Associate Professor Jenny Kent Associate Dean – Academic, Faculty of Business, Justice & Behavioural Sciences

Ex-officio position

Associate Professor Cate Thomas Associate Dean – Academic, Faculty of Science

Ex-officio position

Mrs Harriet Ridolfo Sub-Dean, Learning and Teaching – Faculty of Arts & Education

Ex-officio position

Dr Warwick Baines Sub-Dean, Learning and Teaching – Faculty of Business, Justice & Behavioural Sciences

Ex-officio position

Dr Lucy Webster Sub-Dean, Learning and Teaching – Faculty of Science

Ex-officio position

Dr Samuel Bowker Elected member, Faculty of Arts & Education

30 June 2021*

Ms Elizabeth Bracken Elected member, Faculty of Business, Justice & Behavioural Sciences

30 June 2020*

Dr Kelly Linden Elected member, Faculty of Science 30 June 2021* Associate Professor Kogi Naidoo Learning & Teaching, Workplace

Learning, Analytics Nominee of Provost and Deputy Vice-Chancellor (Academic)

30 June 2020*

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Date: 17 April 2019

Dr Michael Kemp Learning & Teaching, Workplace Learning, Analytics Nominee of Provost and Deputy Vice-Chancellor (Academic)

30 June 2020*

Dr Narelle Patton Learning & Teaching, Workplace Learning, Analytics Nominee of Provost and Deputy Vice-Chancellor (Academic)

30 June 2021*

Ms Lynne Creasy Professional Staff Nominee of Provost and Deputy Vice-Chancellor (Academic)

30 June 2020*

Vacant Student member 30 June 2020** Vacant Student member 30 June 2020**

At the date of this meeting, the following people have right of Attendance at meetings of the University Learning and Teaching Committee:

Name Position Term Ends Ms Kim Sharp Governance Officer and Committee Secretary Ex-officio position *At the conclusion of the first meeting of University Learning and Teaching Committee held after this date. **Until the day before the first meeting of University Learning and Teaching Committee held after this date.

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Date: 17 April 2019

PART 1. OPENING

1.1 WELCOME AND ACKNOWLEDGEMENT OF COUNTRY The Presiding Officer opened the meeting at 9.00am and welcomed members and attendees. The Presiding Officer acknowledged the Wiradjuri, Ngunawal, Gundungarra and Biripai (or Biripi) peoples of Australia, who are the traditional owners and custodians of the lands on which CSU’s campuses are located, and pay respect to their Elders past and present, and those emerging future Elders. We also acknowledge and pay our respects to our Australian Indigenous colleagues and peers who are present in the meeting with us today’.

1.2 ATTENDANCE AND APOLOGIES

PRESENT Professor Barney Dalgarno

Position Presiding Officer

Ms Jacqueline Clements Member Associate Professor Philip Hider Member Associate Professor Michael Kiernan Member Professor Samuel Adeloju Member Associate Professor Will Letts Member Associate Professor Jenny Kent Member Mrs Harriet Ridolfo Member Dr Warwick Baines Member Dr Lucy Webster Member Dr Samuel Bowker Member Ms Elizabeth Bracken Member Dr Kelly Linden Member Dr Narelle Patton Member Dr Michael Kemp Member Associate Professor Kogi Naidoo Member Ms Lynne Creasy Member Minute Taker Dr Nick Drengenberg (Acting) Attendees Ms Clare Jonker

Academic Secretary

Project Champion, Winchester Project

Mr Tom Burton In attendance for Acting Pro

Vice-Chancellor, Global Engagement (Research and Partnerships)

Apologies Professor John Germov Professor Michael Friend

Provost and DVC (Academic) Acting Pro Vice-Chancellor Global Engagement (Research and Partnerships), Global Engagement (Research and Partnerships)

Associate Professor Cate Thomas Associate Dean – Academic, Faculty of Science

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Date: 17 April 2019

ULTC 19/01

The University Learning and Teaching Committee resolved to excuse the following members from attendance at the meeting of the University Learning and Teaching Committee held on 17 April 2019:

Professor John Germov;

Professor Michael Friend; and

Associate Professor Cate Thomas.

1.3 MEMBERSHIP

ULTC 19/02

The University Learning and Teaching Committee resolved to welcome all members to the inaugural meeting of the University, Learning and Teaching Committee.

1.4 MEMBERSHIP AND TERMS OF REFERENCE

See also item 4.2.

ULTC 19/03

The University Learning and Teaching Committee resolved to note the membership and terms of reference of the University Learning and Teaching Committee as approved by Academic Senate on 12 December 2018.

The Committee discussed: a) whether the committee will be looking at all Student Misconduct, or only academic

misconduct; b) collusion should be added to the terms of reference, under misconduct; c) the need to move beyond simply noting reports, to identifying and endorsing actions; d) whether the committee has delegated authority to make decisions, or is only advisory

to the Academic Senate; e) whether minutes of Faculty Boards should be coming to the committee, and minutes

of Faculty Learning and Teaching Committees. Item 9 in the terms of reference should remove receiving minutes, and instead describe receiving reports;

f) that the new WPL policy is now in the Policy Library; g) what WPL data would be useful? Progress rates in WPL, for example. Look at what

WPLC may have been reporting previously; and h) Third party agreements – does this sit within the Faculties, or OGEP? OGEP happy

to talk about what type of reporting would be most useful for the committee. OGEP has done a lot of work in this area.

ACTION: C Jonker to note comments of committee.

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Date: 17 April 2019

1.5 STANDING COMMITTEE OF THE UNIVERSITY LEARNING AND TEACHING COMMITTEE

ULTC 19/04

The University Learning and Teaching Committee resolved to:

1) note the membership and terms of reference for the Standing Committee of the University Learning and Teaching Committee as approved by Academic Senate on 6 March 2019 (AS 19/011 refers);

2) nominate the following three members of the University Learning and Teaching Committee to the Standing Committee of the University Learning and Teaching Committee:

• Associate Professor Michael Kiernan;

• Dr Kelly Linden;

• Dr Sam Bowker; and

3) review the operation of the Standing Committee in 12 months’ time.

ACTION: K Sharp to add a review of the operation of the Standing Committee of ULTC to the ULTC agenda in April 2020.

PART 2. GOVERNANCE

2.1 DECLARATION OF CONFLICTS OF INTEREST The Chair called for any declarations of interest in items on the Agenda. There were no conflicts of interest raised or declared by members or attendees.

2.2 CONFIRMATION OF PREVIOUS MINUTES

As this is the inaugural meeting of the University Learning and Teaching Committee there were no minutes to confirm. The Secretary agreed to ensure that any items of unfinished business from the last Curriculum Learning and Teaching Committee meeting are forwarded to the next meeting of the ULTC (or the University Courses Committee if more appropriate) to clarify actions taken and progress towards completion.

ACTION: K Sharp to place any items of unfinished business from the former CLTC meeting of 17.10.18 on the next ULTC or UCC agendas to clarify actions taken and/or progress towards completion.

2.3 UNIVERSITY LEARNING AND TEACHING COMMITTEE ACTION SHEET

This is the inaugural meeting of the University Learning and Teaching Committee. As in 2.2 above, the Secretary will ensure that any actions from the last meeting of the Curriculum Learning and Teaching Committee are carried forward to the ULTC or UCC as appropriate.

2.4 REVIEW OF AGENDA

There were no changes to the agenda items.

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Date: 17 April 2019

PART 3. REPORTING

3.1 REPORT FROM THE PRESIDING OFFICER The Presiding Officer invited comments from members on his report. Members discussed: a) correction of the last person in the table as being from the Faculty of Science; b) if these are the results on fellowships to date; and c) the establishment of the CSU Academy.

ULTC 19/05

The University Learning and Teaching Committee resolved to note the report from the Presiding Officer.

ACTION: Presiding Officer to make corrections to the table if the report is to be noted in other forums.

PART 4. MATTERS FOR DETERMINATION

4.1 IMPLEMENTING THE TERMS OF REFERENCE FOR THE UNIVERSITY LEARNING AND TEACHING COMMITTEE C Jonker provided background to this item. Feedback is requested from the committee as to how they see the committee meeting its terms of reference, including reports required etc. Members noted: a) QUASAR will show progression rates for an individual subject, but SPI will have

aggregate data; b) other sources will be required to supplement QUASAR data; c) item e) and f) seem very similar. Should they be combined? May also want a

benchmarking report from Deborah Murdoch; d) whether there’s any current data on quality of individual work placements; e) C Jonker will meet with DLT about some of this data; f) whether appeals outcomes for WPL subjects would be useful, across Faculties; g) Point i) – academic integrity may need to be there as well as academic misconduct,

including attendance in academic integrity programs; and h) C Jonker to talk to DVC Students portfolio about g).

ULTC 19/06

The University Learning and Teaching resolved to:

1) note the draft Implementation Plan for the terms of reference of the ULTC (including processes, reports and templates required for implementation); and

2) forward the feedback summarised at item 4.1 to the Executive Officer, Office of the Provost and Deputy Vice-Chancellor (Academic).

ACTION: C Jonker to follow up on feedback.

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Date: 17 April 2019

4.2 REFLECTION ON DELEGATION, POLICY AND HES ACCOUNTABILITIES The Chair provided background to this item. C Jonker clarified: a) that the HES have been mapped to Academic Senate committees and Council; and b) there may be duplication and gaps between committees at this time. Members discussed: a) at item 5.3, interim course reviews. Would this be more appropriately overseen by

UCC? One committee above Faculty level needs to ensure this process is functioning correctly, via summary reporting. The course performance reporting from professor Rob Coombes currently combines performance and quality;

b) if it’s at the course level, it should be UCC; c) methods of assessment should be ULTC, not UCC; d) staffing – should that come to ULTC as well? Particularly the policy on qualifications

of staff; and e) the committee should look at actions that were promised in HES reporting in 2018.

ULTC 19/07

The University Learning and Teaching resolved to:

1) note the paper on delegations, policy and Higher Education Standards Accountabilities;

2) forward the feedback at item 4.2 on the HES accountabilities to the Executive Officer, Office of the Provost and Deputy Vice-Chancellor (Academic); and

3) request an update on this work to the next meeting of the ULTC.

ACTION: C Jonker to follow up on feedback and report on progress to next meeting.

4.3 DRAFT ANNUAL PLAN FOR THE UNIVERSITY LEARNING AND TEACHING

COMMITTEE C Jonker provided background to the committee. This workplan is at an early stage.

ULTC 19/08

The University Learning and Teaching Committee resolved to:

1) note the draft University Learning and Teaching Committee Annual Plan; and

2) forward feedback to the Executive Officer, Office of the Provost and Deputy Vice-Chancellor (Academic).

ACTION: Members to send any feedback to C Jonker.

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Date: 17 April 2019

PART 5. MATTERS FOR DISCUSSION

5.1 UPDATE ON THE ACADEMIC GOVERNANCE PROJECT Members considered the papers and commented on whether there should be a priority order of policy review.

ULTC 19/09

The University Learning and Teaching Committee resolved to note the update from the Provost and Deputy Vice-Chancellor on the Academic Governance Project.

5.2 UPDATE ON THE ASSESSMENT WORK STREAM OF THE ACADEMIC

GOVERNANCE PROJECT Members noted that item 5.4 is an updated set of information on this workstream.

ULTC 19/10

The University Learning and Teaching Committee resolved to note the update from the Deputy Director and Academic Secretary on the Assessment Work Stream of the Academic Governance Project, and to provide any feedback directly to Dr Nick Drengenberg.

ACTION: Members to provide any feedback directly to Dr Drengenberg.

5.3 UPDATE ON THE COURSE PERFORMANCE REVIEW WORK

Members noted that currently the report blends both course performance and quality information.

ULTC 19/11

The University Learning and Teaching Committee resolved to note the report from Professor Rob Coombes on the Course Performance Review.

ACTION: Members to provide any further feedback directly to Professor Coombes.

5.4 WINCHESTER PROJECT REVIEW OF FACULTY ASSESSMENT COMMITTEES

Members discussed this item at item 5.2.

ULTC 19/12

The University Learning and Teaching Committee resolved to note the report from Dr Nick Drengenberg on the revised model for Faculty Assessment Committees, and to provide feedback directly to Dr Nick Drengenberg.

ACTION: Members to provide feedback directly to Dr Drengenberg.

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Date: 17 April 2019

5.5 NEW LEGISLATION FOR CONTRACT CHEATING The Chair noted that this is not yet legislated, and the penalties mooted are very harsh.

ULTC 19/13

The University Learning and Teaching Committee resolved to note the summary of proposed legislation dealing with contract cheating, to be introduced in 2019 and implemented by TEQSA.

PART 6. MATTERS TAKEN AS READ

The committee agreed that the minutes of the Faculty Learning and Teaching committees don’t

need to come to the ULTC. Any items of importance for governance will come to the ULTC via the Faculty Boards or as submitted items.

6.1 REPORT FROM THE FACULTY OF BUSINESS, JUSTICE AND BEHAVIOURAL

SCIENCES CURRICULUM, LEARNING AND TEACHING COMMITTEE

ULTC 19/14

The University Learning and Teaching Committee resolved to note the minutes of the Faculty of Business, Justice and Behavioural Sciences Curriculum, Learning and Teaching Committee meeting held on 7 November 2018.

6.2 REPORT FROM THE FACULTY OF ARTS AND EDUCATION CURRICULUM, LEARNING AND TEACHING COMMITTEE

ULTC 19/15

The University Learning and Teaching Committee resolved to note the minutes of the Faculty of Arts and Education Curriculum, Learning and Teaching Committee meeting held on 19 September 2018.

6.3 REPORT FROM THE FACULTY OF SCIENCE CURRICULUM, LEARNING AND

TEACHING COMMITTEE

ULTC 19/16

The University Learning and Teaching Committee resolved to note the minutes of the Faculty of Science Curriculum, Learning and Teaching Committee meeting held on 29 November 2018.

PART 7. OTHER BUSINESS

7.1 MATTERS WITHOUT NOTICE

There were no matters without notice.

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Date: 17 April 2019

PART 8. NEXT MEETING

8.1 NEXT MEETING OF THE UNIVERSITY LEARNING AND TEACHING COMMITTEE Members agreed that the next meeting should be 3 hours. The next meeting of the University Learning and Teaching Committee will be held from 9.00 am to 12.00pm on Wednesday, 19 June 2019 by videoconference. The agenda for this meeting closes on 29 May 2019.

CLOSURE There being no further business, the meeting concluded at 10:59am. Signed as a true and accurate record: ________________________________ ____ / ____ / ______

Presiding Officer Date

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2019 ACTION SHEET – UNIVERSITY LEARNING AND TEACHING COMMITTEE

as at Monday, 3 June 2019

DATE AND ITEM

ACTION BY WHOM BY WHEN STATUS

17.4.19

Item 1.4

Membership and Terms of Reference - Note comments from committee

C Jonker ASAP Completed

17.4.19

Item 1.5

Arrange for ULTC to review operation of the Standing Committee of the ULTC in April 2020

K Sharp 2020 Active

17.4.19

Items 2.2 & 2.3

Former CLTC - Check previous CLTC actions and forward to ULTC or UCC as appropriate to clarify actions taken or progress towards completion.

K Sharp 29.5.19 Completed

17.4.19

Item 3.1

Presiding Officer’s Report - Update table to correct Faculty of listed staff member (only if report needs to be noted in other forums)

Presiding Officer As/if required

Completed

17.4.19

Item 4.1

Implementing ULTC Terms of Reference- Note committee feedback

C Jonker ASAP Completed

17.4.19

Item 4.2

Delegation, Policy and HES Accountabilities - Note committee feedback and report back to next ULTC meeting

C Jonker 29.5.19 Completed

17.4.19

Item 4.3

Draft ULTC Annual Plan - Send feedback to C Jonker

All members ASAP Completed

17.4.19

Items 5.2 and 5.4

Assessment Work Stream and Winchester Review of the FACs - Send any feedback to N Drengenberg


17.4.19

Item 5.3

Update on the Course Performance Review Work - Send feedback to Professor Coombes


17.4.19

Part 6

Faculty CLTC minutes - Note that minutes no longer required for ULTC

K Sharp ASAP Completed

17.4.19 Next Meeting - Schedule next meeting to be 3 hours

K Sharp ASAP Completed

*Light Grey font colour denotes action completed

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Meeting of: University Learning and Teaching Committee

Meeting date: 19th June, 2019

SUBMISSION TO THE UNIVERSITY LEARNING AND TEACHING COMMITTEE

PURPOSE

Standing Item – Report from the Presiding Officer.

RECOMMENDATION

That the University Learning and Teaching Committee note the report

REPORT

Update on the Review of the Division of Learning and Teaching Following the external review of the Division of Learning and Teaching (DLT) commissioned by the Office of the DVC (Academic) in early 2018, and subsequent consultation with DLT staff and faculty and divisional stakeholders, a detailed proposal outlining specific changes to DLT’s structure will be submitted by DVC Academic and Provost, John Germov, to the Vice Chancellor’s Leadership Team (VCLT) in June. Following endorsement by VCLT a period of consultation with impacted staff and stakeholders will occur during July within the parameters defined in the CSU Enterprise Agreement. Once refinements to the proposed structure emerging from this consultation process have been approved by VCLT, translation to refined positions and appointment to new positions through Expression of Interest (EOI) and/or external advertisements, will be carried out over the months that follow. It is anticipated that the new structure will be put in place by the end of October. TEQSA Registration Members would be aware that the University was notified by the Tertiary Education Quality and Standards Authority (TEQSA) in April that it had been granted conditional registration for a four-year period, rather than the usual seven-year period. Six conditions on this registration were put in place, encompassing Academic Risk Management, Student Performance Reporting, Academic Governance Processes, Academic Misconduct, and Academic Integrity and Quality at the CSU Study Centres, and Scholarship Activities of Staff at the CSU Study Centres (see https://www.teqsa.gov.au/national-register/condition-decision/re-registration-3-april-2019-1 ). Subsequently, following a detailed submission from the University to TEQSA in May, setting out controls in place to ensure academic integrity and quality at CSU Study Centres, the fifth condition was lifted. Many of the issues identified by TEQSA were also identified during the Winchester Review of Academic Governance and consequently actions to address the issues are already well underway. Nevertheless, there will inevitably be new bodies of work that need to be undertaken in order to address the conditions placed on the University by TEQSA and many of these will be reported to and discussed by ULTC over the coming months. Review of the CSU Subject Experience Survey In April 2018 the Curriculum Learning and Teaching Committee (CLTC) established a Subject Experience Survey Steering Group (SuESSG), chaired by the PVC (L&T), to review the SuES instrument and processes surrounding it, with a view to developing a policy, governance, and evaluation framework and ensuring the ongoing fit for purpose, integrity, reliability, and validity of the instrument. This work has been progressing steadily over the past 12 months with the Manager of DLT’s Adaptive Learning and Teaching Services (ALTS) team, Cass Colvin, taking a coordinating role. A progress report including preliminary recommendations will be tabled at the next ULTC meeting. The implications for longitudinal reporting of mean scores for selected SuES items as part of CSU’s Operational Key Performance Indicators dashboard are currently being discussed.

19

https://www.teqsa.gov.au/national-register/condition-decision/re-registration-3-april-2019-1

https://www.teqsa.gov.au/national-register/condition-decision/re-registration-3-april-2019-1

Learning and Teaching Systems Roadmap

The Learning and Teaching Systems Roadmap project, led by Matt Morton-Allen of DIT in collaboration with Philip Uys of DLT, and involving a wide range of Faculty and Divisional stakeholders, has been progressing over the course of this year with an ultimate goal of defining a program of work for the uplift and improvement of CSU learning technologies for implementation over a number of years. The Roadmap fits within the context of other roadmaps and strategic planning activities (e.g. the Major Business Systems Roadmap and the Market Oriented Organisations (MOO) Technology Roadmap). Through a carefully designed sequence of workshops with three separate stakeholder groups, the process has worked through an analysis of the current state, is nearing completion of an analysis of future state needs, and will then progress to the development of a strategic roadmap to chart the course of future improvements. Once the workshop stages are complete a progress report will come to ULTC to ensure that members are aware of and have input to this significant body of work that will underpin decision making in the adoption of learning technologies in future years. Learning and Teaching Policy Reshaping Members will be aware of the major body of work being led by Kai Jenson, a policy development consultant employed to assist with implementation of the recommendations within the Winchester Review pertaining to policy and governance of policy implementation. The key outcomes of this body of work relevant to ULTC will be a revised Academic Integrity Policy, a new Courses and Subject Policy which brings together 20 existing policies into a single policy, and a new Assessment Policy which similarly brings together 18 existing policies into a single policy. The Academic Integrity Policy has been identified as a very high priority due to issues identified by TEQSA and Kai will be progressing consultation with stakeholders across the university on a draft revision to the policy in June. It is likely that most members of ULTC will have the opportunity to contribute to this consultation process. Drafting of the other two policies is at an advanced stage and Kai has led some consultation on early drafts. The more widespread consultation on these draft policies will be led out of the PVC office and is expected to occur in earnest during the second half of 2019. Learning and Teaching Leaders Forum

The Learning & Teaching Leaders Forum was held on 1st May. The forum includes Faculty Deputy Deans, Associate Deans Academic and Sub Deans in addition to Executive Directors and Directors in the Division of Learning & Teaching, Division of Library Services and Division of Student Services. Major items included: a presentation from Colm Cox on the new CSU Operational Performance Measures, which include commencing student progress and student responses on the subject experience survey; a presentation from Matt Morton-Allen on the Learning and Teaching Systems Roadmap; and a report from Lucy Webster on the cross faculty HEPPP funded student retention project. Two other bodies of work being undertaken by sub groups of the Forum, are likely to be of particular interest to ULTC members. Harriet Ridolfo, Sub Dean Learning and Teaching in Arts and Education, is leading work towards improving the processes around continuity of subject delivery in the context of changes to teaching staff along with ensuring that subjects are delivered in a way consistent with design intentions. Val Peachey, Acting Director of Learning Online in DLT, is leading a body of work towards identifying the opportunities and barriers to the awarding of partial credit within subjects, which is important in the context of development of a framework for micro credentialing. Welcome to Janelle Wheat, Incoming PVC Learning and Teaching As this is my last meeting as Acting PVC (Learning and teaching) and Acting Chair of ULTC I’d like to take the opportunity to thank staff within DLT as well as learning and teaching leaders from across the University for their support during the period in which I have been in this role, and to welcome Professor Janelle Wheat who will commence as PVC (Learning and Teaching) and Chair of ULTC on 15th July.

SUBMITTED BY Prof Barney Dalgarno

Acting PVC Learning & Teaching 29th May, 2019

20

SUBMISSION TO THE UNIVERSITY, LEARNING AND TEACHING COMMITTEE PURPOSE To update the University Learning and Teaching Committee on progress with the re-design of assessment governance as part of the implementation of the Winchester Report recommendations. Multiple rounds of consultation with both management and governance stakeholders, as detailed below, has occurred and final proposed models are at this item for the information and action of members. RECOMMENDATION that the University, Learning and Teaching Committee endorse the following model of governance of assessment, for recommendation to Academic Senate for approval at its 3 July 2019 meeting: <to be determined by the committee> 1. PREVIOUS CONSIDERATION

Previous consideration Key issues and how they have been dealt

with There have been multiple rounds of consultation on the proposed new model of assessment governance: 1) The working party set up as the

Assessment Stream in the Winchester implementation project produced a first set of recommendations in February 2019.

2) These recommendations were considered by the APLT on two occasions, with suggested modifications.

3) The ULTC considered the updated proposed model at its meeting on 17 April 2019 (ULTC 19/10), and resolved to send feedback individually to the Academic Secretary.

4) A further round of consultations with Faculty was instigated in May 2019 by the Office of the Provost and DVC (Academic), with feedback received and incorporated in the updated model presented at this item.

At each round of consultation, feedback received has been incorporated into the proposed model. There are differences remaining in the preferred model, and also there is a mix of management and governance process. ULTC is asked to recommend a governance model to the Academic Senate.

Meeting of:

University, Learning & Teaching Committee

Meeting Date: 19 June 2019

21

2. PROPOSAL There is no one agreed model for ongoing management and governance of assessment in the University. The two main models arrived at are summarised diagrammatically as attachments to this item. The models have in common: a) the approval of grades for publication by a dedicated Faculty-based committee, operating in

the grade approval workflow, and

b) governance of assessment in the Faculty to be carried out by the Faculty Board, for advice to the ULTC.

Points of difference include: a) the inclusion of QUASAR data and processes in one model, reflecting the earlier discussion

of the original working party

b) the use of a sub-committee of Faculty Board (governance committee) to undertake the grade scrutiny and approval, with a reduced membership from the standard Faculty Assessment Committee, again more in line with the recommendations of the original working party, and

c) inclusion of the School Board as part of the assessment governance process, with its connection with QUASAR processes.

Additional feedback received from members of ULTC and faculty staff is listed below. 1. The need to include ongoing auditing of the performance of the governance system chosen

(also a focus in the original working party report).

2. Whether the Deputy Dean chairing the grade approval committee represents a conflict of interest in governance work.

3. The need to avoid having both a Faculty Assessment Committee and separate group approving grades.

4. The question of who will service assessment committees into the future.

The University Learning and Teaching Committee’s role in relation to assessment is one of governance. The committee is not asked to determine what processes might best occur within the Faculty, where those processes are at the discretion of Faculty management. It could however provide recommendations on those processes, particularly as they support (or not) ongoing governance of assessment. The ULTC should determine what it feels is the most appropriate ongoing governance model for assessment. Model 2 is comprehensive and integrates existing processes, preventing duplication of process and personnel. Whether the grade approval committee of the Faculty needs to be a sub-committee of Faculty Board (i.e. a governance committee) is open to question; grade approval is not in itself a governance process. Ongoing oversight of grade approval processes is a governance process, and could be carried out by the Faculty Board.

ATTACHMENTS A. Model 1 for governance of assessment B. Model 2 for governance of assessment

SUBMITTED BY Dr Nick Drengenberg

Academic Secretary & Deputy Director, Governance Services 24 May 2019

22

School Assessment Committee(management

committee)

FacultyAssessment Committee(management committee)

Faculty Board

Governance oversight of all

Faculty assessment

activities and issues

ULTCGovernance oversight of assessment

across all Faculties

Grades given preliminary scrutiny and sign-off at SACs, and forwarded to FAC for

final sign-offGrades

Published

DSA notified

Issues escalated as required

for governance consideration

Issues escalated as required

for governance consideration. Regular reporting on assessment governance in

the Faculty

23

ndrengen

Typewritten Text

Attachment A Model 1

1

Faculty of Arts and Education feedback on proposed assessment process

Will Letts (Acting Executive Dean) and Lucie Zundans-Fraser (Acting Deputy Dean)

The CSU Review of Academic Governance (Winchester, 2018) is silent about the role of a Faculty

Assessment Committee in the proposed management and governance structure. It is likely that this

work is envisaged as occurring in other spaces relating to learning and teaching rather than isolating

assessment as a discrete body of work - “…assessment and moderation constitute only one aspect of

academic quality and academic governance” (2018, p.5). No recommendations are made regarding

the Faculty Assessment Committee even though all other Faculty level committees are specifically

referenced within the report. Committee structure recommendation 14 (CS14, p.vi) comes closest and

suggests “Disband Faculty CLTCs and allocate their work to Faculty Boards, and reduce complexity of

committee and working group structures at the Faculty and School level as far as practicable.”

The workflow diagram has clearly shifted the dominant work of the Faculty Assessment Committee

(FAC) to be around grade approval and indicated that it is a management committee (fine with this).

However if this is now the case, it is unclear why we still require the full membership of the FAC as

currently constituted.

It would make more sense to have a sub-committee of Faculty Board responsible for grade approval

(chaired by the Deputy Dean, as per recommendation 1, option 2 of the Recommendations from the

Assessment Stream of the Winchester Report Implementation paper). If the grade approval and issues

in this space are ultimately going to Faculty Board it is entirely unnecessary to have all Heads of School

along with multiple members of the Faculty needing to attend (at least) six meetings a year when

those exact same people are on Faculty Board where issues are being escalated to anyway. All HoS

would be required to be available and contactable during the time the sub-committee was meeting in

order to respond to any queries the group may have so as not to delay the grade release process. A

trigger for grade release would need to be established between the faculties and DSA.

With QUASAR data/discussion proposed to go from the School Assessment Committee (SAC) to School

Board (SB) as outlined in the QUASAR evaluation of 201890 pilot report, and then progressed to

Faculty Board where further discussion/decisions are required, it is unclear what the role of FAC would

be beyond grade approval that couldn’t be done at Faculty Board. This we believe is a further rationale

for a sub-committee of Faculty Board to be established for grade approval only.

The proposed route should align with and mirror the QUASAR process for assessment activities and

issues. A suggested process workflow is attached as Appendix 1. As activity and issues are being

channelled from SAC to SB to FAB to ULTC for QUASAR, it makes sense to do the same for assessment

activities and issues, with the SAC as the central pivot point for all assessment related work. The grade

approval process would be ‘business as usual’ and progressing from the SAC to the Faculty Grade

Approval Group (or can continue to be called FAC).

Propose the sub-committee for grade approval consists of: Deputy Dean (Chair); ADA and/or relevant Sub-Dean/s; At least two HoS (Faculty leadership) Representative/s from partner institutions (where required) Subjects team admin person

It might just be a matter of stating a minimum membership (i.e. 5 people) and then add as required.

24

ndrengen

Typewritten Text

Attachment B Model 2

2

DSA notified

Grades given preliminary scrutiny

and sign-off at SACs and forwarded

to Faculty Approval Group for final

sign off

School Assessment

Committee

(Management

committee)

School Board

(QUASAR, assessment

activities and issues)

Faculty Board

(Governance of assessment

activities, issues and quality

assurance)

Faculty Grade Approval Group

(Sub-committee of Faculty Board)

* may still need to be called FAC in the

interim due to delegations?

Grades published

ULTC

Governance oversight of

assessment and quality

across all Faculties

QUASAR written report to SB; same to be done for assessment items

Determine whether issues need to be escalated to FB

Issues escalated as required for governance consideration. Regular reporting on assessment governance in the Faculty

Appendix 1 - FOAE recommended assessment process

25

SUBMISSION TO THE UNIVERSITY, LEARNING AND TEACHING COMMITTEE PURPOSE To update the University, Learning and Teaching Committee on future Misconduct reporting. RECOMMENDATION That the University, Learning and Teaching Committee:

i. approve the update from the Project Champion for the Academic Governance Review Project on future Misconduct reporting;

ii. forward feedback to the Project Champion. 1. PREVIOUS CONSIDERATION

Previous consideration Key issues and how they have been dealt with

2. BACKGROUND

Clause 8 i in the University Learning and Teaching Committee (ULTC) Terms of Reference say the committee will receive regular reports on academic integrity and academic misconduct, misrepresentation, fabrication, cheating, plagiarism, and the misuse of Intellectual Property across all locations. (At the 19 April meeting the committee requested that ‘collusion’ be added to this clause - this has been recorded as a consequential change for submission to ULTC in October 2019.) The committee also queried whether it would have responsibility for all types of misconduct and integrity or just academic misconduct and integrity.

• The University Learning and Teaching Committee will have accountability for academic misconduct and academic integrity.

• The University Research Committee will have accountability for research misconduct and research integrity.

• It is likely that the Vice Chancellor Leadership Team, Academic Senate or University Council will have accountability for general misconduct.

Meeting of:



26

3. PROPOSAL

For 2019 reporting

Report to ULTC and URC in October; and Academic Senate in November. The report will include:

• 201890 data (old system) and 201930 data (new system) academic and research misconduct data;

• Summary Report (pilot) - checking the format/template, the data included, the workflow;

• Indicators to be:

o number of reported incidents (allegations) of academic and research misconduct;

o number of dismissed cases; number of incidents of actual misconduct; number of incidents

of actual poor academic practice;

o for actual misconduct: the sub-categories (e.g. cheating, plagiarism, collusion, dishonest or

unfair conduct during exams/ failure to comply with examination or assessment rules,

conduct to gain an unfair or unjustified advantage, misuse of intellectual property (from the

Misconduct Rule); contract cheating, misrepresentation, fabrication, (additional indicators

specified in the HES but not included in the Student Misconduct Rule);

o number of appeals and appeal outcomes;

o data sliced – by Faculty, Third Party, Indigenous, location, mode, if it occurred on

placement or during research training activities (and any sanctions specific to

placements/training activities – e.g. suspensions);

o summarised information about sanctions/penalties applied and whether these was decided

by the Appointed Officer, Student Misconduct Committee or the Appeals Committee; and

o data on completions of the academic integrity modules by staff and students.

• Qualitative aspect to the report that includes information about:

o any review of the policies and procedures that promote and uphold the academic and

research integrity of courses and units of study;

o preventative actions taken to mitigate foreseeable risks;

o guidance provided to student on what constitutes academic or research misconduct; and

o how the procedures and policies are maintained with other parties.

From 2020 and beyond reporting Reporting to ULTC and URC in May and Academic Senate in June.

• Full data from previous year

• Indicators as above but refined after feedback from ULTC, URC and Academic Senate in 2019

Reports will be prepared by Kim Copeland and submitted by the DVC Students, Jenny Roberts.

The Committees role will be to identify and monitor issues and actions. The Chair will need to include these in the Chairs report to Academic Senate. Feedback from the ULTC in relation to this proposal is welcome. In particular – any role that the Schools and Faculties (e.g Boards) may have in this reporting process or workflow.

SUBMITTED BY

Clare Jonker Project Champion, Academic Governance Review Project

29 May 2019

27

SUBMISSION TO THE UNIVERSITY, LEARNING AND TEACHING COMMITTEE PURPOSE To ensure that any exam guidance statements provided are consistent for all cohorts sitting the same exam and to consider whether the information provided in such statements should be broadly consistent across the University. RECOMMENDATION That from session 201960 onwards, the University, Learning and Teaching Committee requires convenors of subjects with an end of session exam to issue an exam guidance statement, by week 10 of session, that contains identical advice for all cohorts sitting the same exam. 1. PREVIOUS CONSIDERATION


No previous consideration by the ULTC on this matter

N/A

2. BACKGROUND

As part of the Faculty of Business’ Enhancing the Student Experience Policy, now superseded by the Faculty of Busines, Justice and Behavioural Sciences’ (BJBS) Minimum Expectations for Subject Delivery, there is a requirement that subject convenors distribute exam guidance (identical for all cohorts sitting the same exam) to all students by week 10 of session. This was to address the issue of different coordinators in the same subject providing their students with differing levels of detail about what to expect in the end of session exam. This has yet to address the issue of the significant variations in the level of detail provided in exam guidance statements between subjects, often studied by the same students. These issues were discussed at a recent BJBS Faculty Assessment Committee and it was resolved to refer them to the ULTC.

3. PROPOSAL

As an interim measure, subject convenors should be asked to ensure that exam guidance statements are issued in all subjects containing an end of session exam and that the statement contains identical advice for all cohorts sitting the same exam. In the medium term, consideration should be given to the content of such exam guidance statements and whether or nor the nature of that content should be broadly consistent across the University.

SUBMITTED BY Dr Warwick Baines

Sub Dean Learning and Teaching, BJBS 19 April 2019

Meeting of:


Meeting Date:

28

SUBMISSION TO THE UNIVERSITY, LEARNING AND TEACHING COMMITTEE PURPOSE To recommend to the University, Learning and Teaching Committee that it consider the CSU Risk Management Plan WPL Final Draft, submitted to the Provost and Office of PVC Learning and Teaching. RECOMMENDATION That the University, Learning and Teaching Committee approve CSU Risk Management Plan WPL Final Draft. 1. PREVIOUS CONSIDERATION


Nil

Please see background

2. BACKGROUND

Before its disestablishment, the CSU Workplace Learning Committee was was tasked with creating a risk management plan that took into account the diverse issues and approaches to WPL across the faculties. WPL was identified as a high level risk for the whole university and the committee. Notwithstanding the committee’s disestablishment and the governance restructure underway, committee members were committed to completing this task, which we were halfway through when the committee was disbanded. The Presiding Officer, Sub Deans Workplace Learning and Faculty Managers Workplace Learning (WPL) worked together to create the attached draft risk register which aims to address university-wide issues that are common across the faculties. The group thanks Will Gwosdz, Manager Risk and Assurance, for his ongoing guidance and time as we developed the document. 3. PROPOSAL

That the University, Learning and Teaching Committee endorse the CSU Risk Management Plan WPL Final Draft and refer it for action as appropriate.

Meeting of:



29

ATTACHMENTS A. CSU Risk Management Plan WPL Final Draft

SUBMITTED BY Prof Wendy Bowles

Acting Head of School of Humanities and Social Sciences Previously Presiding Officer, Workplace Learning Committee

29th May 2019

30

CSU Full Risk Assessment 29/05/2019 12:24 PM

Risk

No.Risk description Cause Existing controls Impact on CSU Treatment

A

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De

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In

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C

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Risk is "The effect of uncertainty upon

objectives". This means that there could be

both a Positive (Opportunity) or Negative (Risk)

effect.

C

on

se

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ra

tin

g

L

ike

liho

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ra

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R

isk r

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What is the base cause of the risk. You must be careful that

what you insert here is NOT the consequence of the risk

occuring.

What existing activities, plans, documents (ie.

Policies, procedures, legislation, standards we

use etc), that effectively address the

risk/opportunity).

What is the impact on CSU if this risk occurs.

Please consider impacts such as:

1. Damage to CSU Assets or private property

2. Wasted resources, inefficiencies and rework

3. Financial Losses

4. Litigation

5. Reputation - Community Dissatisfaction

6. Breaches of Legislation or Regulations

7. Reduction in quality or loss of a service

8. Inability to attract/retain qualified staff etc,

C

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g

L

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R

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This is your commitment to action. If you insert

a Treatment in here, an owner MUST be

assigned as well as a date that the treatment

MUST be in place. If you cannot commit to

putting the treatment in place, then you must not

insert it here.

C

on

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L

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1 X X X Inability to source enough placements.

Ma

jor

(4)

Lik

ely

(4

)

Ve

ry H

igh

1. Staffing working outside normal hours to keep up with

current demand for placements.

2. Student numbers increasing. Increased competition from

other universities

3. Traditional placements saturated

4. Decreased placements in rural areas due to decreased

numbers of health professionals

5. Inflexibility of placement calendars

6. Partnership arrangements, including identification and

development of new partnerships, are not effectively

managed.

7. Insufficient resourcing of WPL

8. Lack of support for supervisors

1. InPlace WPL management system

2. External placement systems such as

ClinConnect

3. Placement agreements with existing

placement partners

4. University clinics

5. Utlilisation of non-traditional WPL placements

6. Marketing events/strategies to attract host

organisations

7. Three Rivers UDRH support placements

8. Supervisor training

9. Research partnerships

1. Delayed graduation

2. Reputation - community and student

dissatisfaction

3. Inability to attract/retain students - attrition

4. Litigation - student dissatisfaction; injury to

clients due to poor supervison

Ma

jor

(4)

Lik

ely

(4

)

Ve

ry H

igh

1. Development of a University Workplace

Learning Plan (Sub Deans WPL, SL WPL DLT,

Faculty Managers WPL, other people with WPL

expertise as required) by December 2019.

2. Development of University WPL systems to

monitor and report on placement capacity

relative to student numbers ( Sub Deans WPL,

EPL Faculty managers WPL, and SL WPL DLT,

other people with WPL expertise as required) by

December 2019.

Mo

de

rate

(3

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2)

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31

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19

2 X XWorkplace learning is not quality assured to the

level required by our Accrediting bodies.

Ma

jor

(4)

Lik

ely

(4

)

Ve

ry H

igh

1. Resourcing restrictions

2. Lack of understanding of oversight requirements.

3. Lack of understanding of reporting requirements and

processes.

4. Differing requirements for each of the faculties

1. Faculty WorkPlace Learning

Committees/Coordinators

2. Moderation Policy

3. InPlace

4. Student and stakeholder Feedback

5. FoAE Liaison Officers

1. Reputation - community dissatisfaction

2. Student dissatisfaction - reputation damage

3. Inability to attract/retain students

4. Litigation - student dissatisfaction

5. University continually put on notice by

TEQSA/Professional Accreditation bodies or

complete loss of Accreditation.

Ma

jor

(4)

Po

ssib

le (

3)

Hig

h

1. Develop use of University/Faculty discipline

systems to specifically monitor and report on

WPL quality (Sub Deans WPL, SL WPL DLT,

Faculty Managers WPL, other people with WPL


2. Cross Faculty placement agreement project

(Sub Deans WPL, SL WPL DLT, Faculty

Managers WPL, other people with WPL


3. Implementation and testing of the QUASAR

system

Mo

de

rate

(3

)

Un

like

ly (

2)

Me

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31

/12

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3 X XStudents do not experience WPL as an

effective and positive learning experience.

Mo

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(3

)

Lik

ely

(4

)

Hig

h

1. WPL is inadequately considered in designing/reviewing a

course of study and/or specifying and assessing the expected

learning outcomes

2. The University is not adequately involved in organising

WPL or supporting students to source their own placements

3. Lack of consistency between WPL experiences by the

students

4. The workplace does not have the capacity to deliver the

desired learning outcomes or student experiences

5. Lack of clarity, understanding of WPL outcomes between

stakeholders

6. University doesn't provide sufficient supervision and

communication through the duration of the WPL placement.

7. Students are isolated (or feel isolated) form their essential

learning resources and have unreasonable difficulty

interacting with fellow students while on placement

8. Students do not have sufficient access to support services

9. Student safety and wellbeing is not adequately moitored

throughout workplace learning experiences

10. Student feedback is not obtained and/or not used to

guide improvements

11. Lack of education and support for WPL supervisors.

1. Course Space and courses teams with CD

integration of WPL

2. InPlace

3. Placement agreements

4. Placement handbooks

5. Interact 2 sites

6. Training and resources supplied for

Supervisors

7. University liaison structures

8. Student feedback surveys

1. Reputation damage

2. Student attrition

3. Learning outcomes not achieved

4. Wellbeing of students

5. Loss of income Mo

de

rate

(3

)

Po

ssib

le (

3)

Me

diu

m

1. Develop systems to close the feedback loop

(Sub Deans WPL, SL WPL DLT, Faculty Managers

WPL, other people with WPL expertise as

required) by December 2019.

2. Develop WPL webpages and I2 sites (Sub

Deans WPL, SL WPL DLT, Faculty Managers



3. Implement program to update and clarify

information in subject outlines (Sub Deans WPL)

by December 2019.

4. Development of program to improve the ability

of students to be able to engage with Scholarships

(Sub Deans WPL, SL WPL DLT, Faculty Managers



5. Utilise Three Rivers University Department of

Rural Health (Sub Deans WPL Faculty of Science

and Faculty of Arts and Education) by December,

2019.

Min

or

(2)

Un

like

ly (

2)

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ge

rs, D

LT

WP

L S

L

Fo

AE

, F

oB

JB

S, F

oS

31

/12

/20

19

4 X X X X X XWorkplace learning supervisors do not have

appropriate support from the university.

Mo

de

rate

(3

)

Lik

ely

(4

)

Hig

h

1. Workplace supervisors are poorly informed about the

expected outcomes of workplace learning and/or are ill

equipped to undertake their roles, e.g. as a supervisor,

teacher, mentor or assessor

2. Supervisor feedback is not obtained and/or used to guide

improvements

3. Mechanisms to identify responsibilities for incidents during

WPL are not in place

4. lack of consistent training and support for supervisors

during WPL

5. WPL goals/expectations may conflict with organisational

goals

6. supervisors do not recieve adequate compensation.

1. Handbooks

2. InPlace

3. Some training in place including online

modules and resources

4. Academic liaison - academics or officers

1. Reputation damage

2. Loss of placement sites and / or supervisors

3. Mismanagement of incidents

4. Impact on workload for CSU staff

5. Impact on student experience

6. Insufficient placements for students Mo

de

rate

(3

)

Po

ssib

le (

3)

Me

diu

m

Develop use of University systems to

specifically monitor and report on WPL quality

including supervisor support (Sub Deans WPL,

WPL Admin managers, DLT WPL SL) by

December 2019

Min

or

(2)

Un

like

ly (

2)

Lo

w

Ye

s

Exe

cu

tive

De

an

Fo

AE

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cu

tive

De

an

Fo

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an

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ro V

ice

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an

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Su

b D

ea

ns W

PL

, W

PL

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min

ma

na

ge

rs, D

LT

WP

L S

L

Fo

AE

, F

oB

JB

S, F

oS

, D

LT

31

/12

/20

19

Consequence Types

D

ate

of C

om

mitm

en

t

CONTROLLED

RISK RATINGFINAL RATING

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pri

ate

ly?

INHERENT RISK

RATING

1 of 3 D:\Users\wbowles\Documents\Workplace Learning Committee\Risk working party\CSU Risk Management Plan WPL Final draft 09042019.xlsm31


Risk


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5 X X X XStudents fail to meet pre-placement

requirements.M

ino

r (2

)

Lik

ely

(4

)

Me

diu

m

1. Do not understand requirements

2. Failed a pre-requisite subject

3. Refuse to meet some requirements

4. Poor time management

5. Inadequate information about requirements - clarity and

timing

6. Information is not easily accessible

6. Insufficient academic progress

7. Student fails to meet inherent requirements of course

1. Timely notice on I2 sites, resources

2. Websites, handbooks

3. lectures, tutorials and pracs

4. Faculty WPL teams provide information and

support

5. InPlace reminders

6. Designated WPL Coordinators

1. Delay in placement start/ end/ graduation/

course progression

2. Students fail subject / course

3. Lost placements

4. additional admin time

Insig

nific

an

t (1

)

Un

like

ly (

2)

Lo

w Utilise existing controls and maintain adequate

resources (both administrative and academic)

Insig

nific

an

t (1

)

Un

like

ly (

2)

Lo

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Ye

s

Exe

cu

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De

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LT

DP

PU

Fo

AE

, F

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S, F

oS

, D

LT

31

/12

/20

19

6 X X X X Students fail to meet placement requirements.

Min

or

(2)

Un

like

ly (

2)

Lo

w

1. Unprofessional conduct

2. Fraudulent conduct

3. Vexacious claims

4. Lack capability to meet requirement

5. Expectations not clear or easily accessible

1. Misconduct policy

2. WPL Policy

3. Placement agreements

4. Subject and course information

5. Academic support, at risk processes

1. Reputational damage to university

2. Potential loss of placement sites

3. Increasing workload for administrative and

academic staff

4. Cost to student - material, time and wellbeing

Min

or

(2)

Ra

re (

1)

Lo

w Utilise existing controls and maintain adequate

resources (both administrative and academic).

Min

or

(2)

Ra

re (

1)

Lo

w

Ye

s

Exe

cu

tive

De

an

Fo

AE

Exe

cu

tive

De

an

Fo

BJB

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Exe

cu

tive

De

an

Su

b D

ea

ns W

PL

Fo

AE

, F

oB

JB

S,

Fo

S,

31

/12

/20

19

7 X X X X X X XWPL management systems are not used to

their full capacity.

Ma

jor

(4)

Alm

ost C

ert

ain

(5

)

Ve

ry H

igh

1. Lack of staff training

2. Lack of work instructions for management systems and

tools

Learning Technology Officer support Managers

WPL who support WPL Faculty teams and

other stakeholders.

1. Wasted resources, inefficiencies and re-work.

2. Information siloed

3. Loss of corporate knowledge

Min

or

(2)

Po

ssib

le (

3)

Me

diu

m

Staged Professional Development of WPL

faculty staff and WPL partners/stakeholders in

the use of InPlace affordances to develop

consistent WPL administrative systems across

the university.

Min

or

(2)

Un

like

ly (

2)

Lo

w

Ye

s

Exe

cu

tive

De

an

Fo

AE

,

Exe

cu

tive

De

an

Fo

BJB

S,

Exe

cu

tive

De

an

Fo

S, P

ro

Vic

e C

ha

nce

llF

acu

lty W

PL

Ad

min

Ma

na

ge

rs, L

ea

rnin

g

Te

ch

no

log

ies O

ffic

er,

SL

WP

L D

LT

Fo

AE

, F

oB

JB

S, F

oS

, D

LT

31

/12

/20

19

8 X X X X X X XUniversity policies and procedures do not

support WPL requirements.

Extr

em

e (

5)

Alm

ost C

ert

ain

(5

)

Ve

ry H

igh 1. Lack of understanding of WPL complexity within the

university

2. Policies were written without proper consultation with WPL

(policies being collapsed as part of Winchester Reivew)

1. ULTC - Ac Senate

2. Faculty WPLCs

3. Faculty WPL Sub Deans and Faculty

managers, Senior Lecturer WPL-DLT.

4. Subject Outlines

1. Ability to provide quality WPL decreased

2. Reputation

3. Reduced governance and quality assurance

of WPL within the university

4. Potential loss of professional accreditation

Ma

jor

(4)

Alm

ost C

ert

ain

(5

)

Ve

ry H

igh

Ensure WPL policy has sufficient priority in new

CSU governance structures and policies, Sub

Deans WPL to provide input into policy review

processes.

Note lack of certainty in Policy area as a result

of the Winchester Review. - input to policy

review.

Ma

jor

(4)

Alm

ost C

ert

ain

(5

)

Ve

ry H

igh

Ye

s

Exe

cu

tive

De

an

Fo

AE

,

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cu

tive

De

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an

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ro V

ice

Ch

an

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llor

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b D

ea

ns W

PL

, S

L W

PL

DL

T

Fo

AE

, F

oB

JB

S, F

oS

, D

LT

31

/12

/20

19

9 X X X X X X XAdministrative and academic staff are not

supported.

Ma

jor

(4)

Alm

ost C

ert

ain

(5

)

Ve

ry H

igh

1. Algorithim for structure of WPL teams does not take into

account the complexity of WPL.

2. Current teaching workload allocations for teaching does

not reflect WPL requirements.

3. Constant change of sessional staff and casual contracts.

4. If WPL is not part of professional accreditation it is not

prioritised and given higher scrutiny.

5. Lack of control of workload policy in schools

6. Dis-establishment of University WPLC

1. Sub Deans WPL

2. Faculty WPL Managers

3. DLT provision of resources and strategies

1. Ability to provide quality WPL decreased

2. Staff wellbeing and mental health is at risk

2. Reputation

3. Reduced governance and quality assurance

of WPL within the university

4. Potential loss of professional accreditation

5. Loss of corporate knowledge

6. Cost of employing an increasing number of

casuals

7. Loss of experienced academic and

administrative staff

Ma

jor

(4)

Lik

ely

(4

)

Ve

ry H

igh

1. WPL SL work with CDs at beginning of

course design processes to better integrate and

scaffold WPL in subjects.

2. Clarification of academic and administrative

roles in WPL. Mo

de

rate

(3

)

Lik

ely

(4

)

Hig

h

Ye

s

Exe

cu

tive

De

an

Fo

AE

,

Exe

cu

tive

De

an

Fo

BJB

S,

Exe

cu

tive

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an

Fo

S, P

ro V

ice

Ch

an

ce

llor

Su

b D

ea

ns W

PL

, D

LT

SL

,

Fo

AE

, F

oB

JB

S, F

oS

, D

LT

31

/12

/20

19

10



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risk/opportunity).





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insert it here.

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INHERENT RISK

RATING

12

13

14


SUBMISSION TO THE UNIVERSITY, LEARNING AND TEACHING COMMITTEE PURPOSE To update the University, Learning and Teaching Committee (ULTC) on action items from the 17 April 2019 meeting. RECOMMENDATION That the University, Learning and Teaching Committee approve the update from Clare Jonker, Project Champion for the Academic Governance Review project, on items 1.4 (ULTC 19/03), 4.1 (ULTC 19/06), 4.2 (ULTC 19/07) and 4.3 (ULTC 19/08) of the minutes from the 17 April 2019 meeting. 1. PREVIOUS CONSIDERATION


From 19/4/19 Refer ULTC 19/03,19/06, 19/07, 19/08

2. BACKGROUND

ULTC 19/03 noted the current Terms of Reference for the Committee and committee members discussed potential changes. These changes have been recorded in the consequential change list and revised Terms of Reference will be submitted to the University Learning and Teaching Committee October meeting and Academic Senate in November 2019. The item also recorded some general comments from the committee in relation to misconduct, workplace learning and Third Party reporting, which have been incorporated into the work of the Academic Governance Review Project. ULTC 19/06, 19/07 and 19/08 noted the draft Implementation Plan; the delegation, policy and Higher Education Standard accountabilities; and the draft workplan for the Committee. Comments have also been incorporated into the work of the Academic Governance Review Project.

3. PROPOSAL

NA

SUBMITTED BY Clare Jonker

Project Champion, Academic Governance Review Project 29 May 2019

Meeting of:



34

SUBMISSION TO THE UNIVERSITY, LEARNING AND TEACHING COMMITTEE PURPOSE To update the University Learning and Teaching Committee on progress with the implementation of Higher Education Standards Framework (HESF) reporting at the University. RECOMMENDATION that the University, Learning and Teaching Committee note the current discussions on the most appropriate way to provide governance oversight of the Higher Education Standards Framework at CSU. 1. PREVIOUS CONSIDERATION


On 17 April 2019, the University Learning and Teaching Committee considered a paper at item 4.2 on delegations, policy and HES accountabilities prepared by C Jonker from the Office of the Provost and DVC (Academic). The committee agreed to forward any feedback on the paper directly to C Jonker.

There has been further discussion in the University about governance oversight of the HESF. Some summary details are provided in this submission.

2. BACKGROUND

On 22 May 2019 key stakeholders to the operaton of CSU’s HESF reporting system met to discuss the future implementation of HES reporting at the University, including governance oversight. This discussion is ongoing, but some general outcomes of the discussions were: a) that there is not a need to have detailed operational information in annual HES reporting to

governance bodies

b) that exception reporting identifying compliance gaps with the Standards is likely the best approach, with portfolios keeping more detailed records of how each Standard is met in operational work

c) it may be useful to centralise the reporting and data relating to the HESF

d) some or even many of the Standards currently receiving governance overight by Senate and its committees may not in fact be academic governance processes, and

e) that oversight of identified actions from 2018 HES reporting should be carried out in the interim.

SUBMITTED BY Dr Nick Drengenberg

Academic Secretary & Deputy Director, Governance Services 24 May 2019

Meeting of:



35

SUBMISSION TO THE UNIVERSITY, LEARNING AND TEACHING COMMITTEE PURPOSE After the Curriculum, Learning and Teaching Committee (CLTC) was disestablished in 2018 there were a number of outstanding action items from the 8 August and 17 October 2018 meetings. The University, Learning and Teaching Committee is asked to note the action items of the former CLTC which have now been finalised and marked as ‘complete’. ULTC is also asked to note progress/advice regarding the ELLaN, Workplace Learning and Study Link items. RECOMMENDATION

The University Learning and Teaching resolves to note:

1) that the Curriculum Learning and Teaching Committee (CLTC) was disestablished by Academic Senate on 21 November 2018 (AS 18/127refers);

2) that at the time the CLTC was disestablished there were a number of outstanding action items from previous meetings;

3) the action items which have now been finalised as listed on the action sheet from the 8 August and 17 October 2018 meetings of CLTC;

4) the advice from the Mr D Ward, Program Coordinator, Study Link that a review of Study Link subjects was completed in 2018 (Item 4.1, 8.8.18 refers), and the approval process for future subjects for the Study Link program has now been transferred to the Faculty of Arts and Education;

5) the update from Assoc Prof W Letts and the Sub Deans Workplace Learning on the possibility of developing a CSU Quality Framework for Workplace Learning (CLTC 18/129, 17.10.18 refers); and

6) that Ms D Bardon, the Executive Officer, Office of the Deputy Vice-Chancellor (Students) has advised that work to amend, publish and implement the revised version of the ELLaN policy (item 4.7, 17.10.18 refers) will be finalised by mid-June 2019

ATTACHMENTS: A. Action Sheet for the CLTC meeting of 17 October 2018; B. Email to CLTC members from K Sharp, dated 20 May 2019, regarding outstanding CLTC items

from 2018; C. Study Link update from D Ward, Program Coordinator, Study Link;

Meeting of:



36

D. Email from W Letts regarding WPL items from CLTC in 2018; E. Extract from the CLTC minutes of the meeting held on 17 October 2018 referring to the ELLaN

Policy; and F. Update from I Pulley regarding CLTC items referred to Academic Senate from CLTC in 2018.

SUBMITTED BY Kim Sharp

Governance Officer 29 May 2019

37

Meeting of: Curriculum, Learning and Teaching

Committee

Meeting date: 17 October 2018

ACTION SHEET – CURRICULUM, LEARNING AND TEACHING COMMITTEE

as at Monday, 3 June 2019

DATE AND ITEM


8.8.18

Item 4.1

STUDY LINK Enrolments - Forward update on the review of STUDY LINK subjects to 17 October 2018 meeting

L Smith/D Ward

16.1.18 Completed

8.8.18

Item 4.4

Academic Integrity Module – Forward report on University wide completions and the number of subjects in which AIM is embedded to the 17 October 2018 meeting.

PVC (Learning and Teaching)

17.10.18 Completed

8.8.18

Item 7.3.2

Oversight of Professional Accreditation – recommendations to Academic Senate to come from the CDLC via CLTC to the 17 October 2018 meeting.

PVC (Learning and Teaching)

17.10.18 Completed

8.8.18

12.1

Advise Faculty Courses Committees of new CLTC nominees for 2018-2020.

K Sharp 11.9.18 Completed

17.10.18

1.3

Membership and Terms of Reference - K Sharp 17.10.18 Completed

17.10.18

3.3

Workplace Learning Committee:

1) forward revised WPL Policy to Academic Senate (CLTC 18/127 refers); and

2) forward WPLC recommendations to the DVC (Ac) Portfolio meeting (CLTC18/128 refers).

I Pulley

C Jonker

7.11.18

31.10.18

Completed

17.10.18

3.3

Sub Deans Workplace Learning to discuss the following issues and to forward any recommendations to the WPLC:

1) the possibility of developing a CSU Quality Framework for Workplace Learning (WPL); and

2) administration challenges for staff when students enrol in WPL subjects at different stages of their courses.

Sub Deans WPL

29.10.18

Active

Completed

17.10.18

4.1

Review of the Course Review Register - Forward Faculty reports to Academic Senate

I Pulley

7.11.18

Completed

17.10.18

4.1

Implementation dates for Course Reviews – Forward to DVC(Ac) Portfolio meeting for clarification of ‘implementation’ dates

C Jonker 31.10.18 Completed

17.10.18

4.2

Course Review Extension Request for the Doctor of Ministry - Submit course review extension request to DVC (Academic).

W Letts 31.10.18 Completed

38

DATE AND ITEM


17.10.18

4.2

Course Review Extension Request from the Faculty of Arts and Education – M Creative Practice. Note approval and action as appropriate.

W Letts 31.10.18 Completed

17.10.18

4.3

Course Review Extension Requests – Faculty of Science – Note approval and action as appropriate

C Thomas 31.10.18 Completed

17.10.18

4.4

Approval of New or Revised Courses and Subjects from the Faculty of Arts and Education Courses Committee - Forward to Standing Committee of Academic Senate for approval

I Pulley 18.10.18 Completed

17.10.18

4.5

Approval of New or Revised Courses and Subjects from the Faculty of Business, Justice and Behavioural Sciences Courses Committee - Forward to Standing Committee of Academic Senate for approval


17.10.18

4.6



17.10.18

4.7

ELLaN Policy Implementation Steering Committee- Action to amend, publish and implement the revised version of the of ELLaN policy (CLTC 18/138 refers)

D Bardon 31.10.18 Active

17.10.18

4.8

Quality Assurance and Reflection (QUASAR) System Timelines – Note approval and action as appropriate

B Dalgarno 31.10.18 Completed

17.10.18

4.8

Moderation Policy – Meet offline to discuss any issues around compliance with N Drengenberg

M Kemp 31.10.18 Completed

17.10.18

5.2

Report on Review of Academic Policies - Forward to Academic Senate


17.10.18

5.3

Report on Attrition, Progression and Completion by Cohort and Location – Forward amended report to Academic Senate

C Jonker

I Pulley

7.11.18 Completed

17.10.18

5.4

Student Academic Misconduct Report- Forward amended report to Academic Senate

C Jonker

I Pulley

7.11.18 Completed

17.10.18

5.4

Student Misconduct Rule – Clarify if new Rule has been signed off by University Council

N Drengenberg

31.10.18 Completed

17.10.18

5.5

Report on Study Group Australia (SGA) – Note that a report will be forwarded from BJBS Faculty Board to Academic Senate


17.10.18

5.6

Oversight of Professional Accreditation – Forward progress report to Academic Senate


39

DATE AND ITEM


17.10.18

8.1

Inaugural Meeting of the University Learning and Teaching Committee – Circulate new Committee’s membership and terms of reference when available

K Sharp When available

Completed

*Light Grey font colour denotes action completed

40

Thursday,May30,2019at12:05:08PMAustralianEasternStandardTimeKimSharp

Page1of1

Subject: Ac#onitemsfromtheCLTCmee#ngheldon17October2018.Date: Monday,20May2019at12:49:34pmAustralianEasternStandardTimeFrom: Sharp,KimTo: Ward,David,Jonker,Clare,Pulley,Ingrid,PaQon,Narelle,LeQs,William,Thomas,Cate,

Bardon,Deborah,Dalgarno,Barney,Kemp,Michael,Drengenberg,Nicholas,Bracken,Elizabeth,Winslade,MaQhew

CC: Dalgarno,BarneyAIachments: SubmissionTemplateULTC.docx,UCCSubmissionTemplate(3).docx,181017CLTCac#on

sheet.docx,181017MinutesCLTC.docx

Hieveryone,TheCurriculum,LearningandTeachingCommiQee(CLTC)wasdisestablishedin2018buttherearenumberof‘ac#ve’itemsontheac#onsheetforthelastmee#ngheldon17October2018.ThePVC(L&T)andPresidingOfficeroftheULTCwouldliketoconfirmiftheseac#onsares#llac#veorhavebeenfinalised.AbriefupdatefromyouwillbepastedintothenextagendaoftheULTCand/orUCCasapplicable.Someitemsareopera#onalsowillhavebeenfinalisedlongagobutallitemshavebeenincludedtogiveyoutheopportunitytocommentifneedbe.Wouldyoumindtakingalookattheac#onsheetaQachedandadvisinginwri#ngiftheac#onsallocatedtoyouhavebeenfinalised?Theminutesandac#onsheetfromtheOctober2018mee#ngareaQachedtothisemail.BlanksubmissionsheetsfortheULTCandUCChavealsobeenaQachedforanycaseswherebusinessisyettobefinalised.KimKimSharpGovernanceOfficer|OfficeofGovernanceandCorporateAffairsCharlesSturtUniversityPanoramaAvenueBathurstNSW2795AustraliaTel:+61263384779Email: [email protected]

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SUBMISSION TO THE UNIVERSITY, LEARNING AND TEACHING COMMITTEE PURPOSE To up date the Committee re developments in the Study Link offering RECOMMENDATION That the University, Learning and Teaching Committee note the update regarding Study Link and that this suite of non-credit bearing enabling subjects has changed approval process from CLTC to the Faculty of Arts & Education. 1. PREVIOUS CONSIDERATION


STUDY LINK Enrolments - Update on the review of STUDY LINK subjects

1) The decline in Enrolments experienced in 2018 due to Administrative, Enrolment Form, Web Page and Communications changes has been addressed and numbers again reflect higher 2017 enrolments in comparable Study Link Terms. 2) A major completed project was to address the sudden increased expectations created for students in the 2018 move away from a simpler Study Link Application Form to the standard, full Apply.csu electronic Application Form. An abridged process within the Apply.csu form was developed and implemented for this suite of non-credit bearing subjects, resulting in less confusion and frustration for students. Further modifications will be possible with the future introduction of a new Student Portal. 3) Study Link has been reinstated in Communications to students and within links in the Student Portal etc. 4) A Review of the Study Link Program was completed during 2018, resulting in the development of shorter subjects being offered in the suite in order to meet the needs of time-poor students. These are in

Meeting of:



42

production currently for offer from 1 November 2019 in Study Link Term 202015. The offering will increase from 18 to 27 subjects including both shorter subjects and newly developed ones. 5) MOOCs and other platforms were considered but evidence that student experience within the Interact2 LMS, including interactions with a Subject Coordinator, as well as further opportunities for Marketing within the CSU footprint, confirmed that the current mode of delivery was the most effective for delivery. An emphasis on shorter subjects enhances this approach. In addition, enrolment in university subjects best fits the Enabling funding model. 6) A full update of the Study Link presence in Online Course Brochures is currently being implemented. It is envisaged that new Study Link subject recommendations for all courses offered all Faculties will be included for 202015. 7) A full Marketing Plan incorporating a new image and direction for Study link 2020 is being planned and implemented in 2019. 8) Study has been made available free of charge for most Australian residents from the commencement of 2019. Previously only CSU Commonwealth-supported students already enrolled in courses could access this free service. This is viewed as a very positive initiative for the University. 9) Study Link subject approvals have moved from CLTC to the Faculty of Arts and Education in 2019.

SUBMITTED BY David Ward

Program Coordinator, Study Link 22/05/2019

43

Monday,June3,2019at9:43:13AMAustralianEasternStandardTimeKimSharp

Page1of4

Subject: FW:CLTCac*onsDate: Tuesday,21May2019at3:39:58pmAustralianEasternStandardTimeFrom: LeDs,WilliamTo: Sharp,KimAHachments: image001.png,image002.jpg,image003.jpg,image004.jpg

Kim-IalsofollowedupontheitemthatwaswiththeSubDeansWPL:17.10.183.3

SubDeansWorkplaceLearningtodiscussthefollowingissuesandtoforwardanyrecommenda*onstotheWPLC:1) the possibility of developing a CSU Quality

Framework for Workplace Learning (WPL);and

2) administration challenges for staff whenstudents enrol in WPL subjects at differentstages of their courses.

SubDeansWPL

29.10.18 Ac*ve

OurSub-DeanWPL,MaDWinslade,consultedtheothersandreports:

1) AtthisstagetheCSUqualityframeworkforWPLisaworkinprogressandwewouldappreciateadviceonwheretoreportprogress.AWPLguidelinehasbeendevelopedthroughbothEFPI(ini*ally)andthenfinalisedbyDLTinconjunc*onwiththeWPLC.

2) Canbeclosedoff-throughrepor*ngiden*fiedriskandconcernthroughthedevelopmentofthe

UniversityWPLriskregisterreport–anythingnotontheregisterhasnotbeenflaggedforac*on.

Hopethishelps,willWill Letts, PhD, SFHEAActing Executive Dean | Faculty of Arts and Education Charles Sturt UniversityHeffron HouseBathurst, NSW 2795AustraliaT: 02 6338 4908Email: [email protected]://arts-ed.csu.edu.au/Co-editor,JournalofCurriculumandPedagogy

I acknowledge the Wiradjuri, Ngunawal, Gundungurra, Ngiyeempaa and Biripai (or Biripi) peoples of

44

mailto:[email protected]

https://arts-ed.csu.edu.au/

http://www.tandfonline.com/toc/ujcp20/current

Extract from the CLTC minutes of the meeting held on 17 October 2018 (Item 4.7, CLTC 18/138 refers)

4.7 ELLaN POLICY IMPLEMENTATION STEERING COMMITTEE – DISESTABLISHMENT, FINAL REPORT AND RECOMMENDATIONS Ms Deb Wheeler reported on the disestablishment of the ELLaN Policy Implementation Steering Committee and clarified that responsibility for compliance with the policy will remain with the Faculties but this work will be supported by the ELLaN Faculty Liaison Officers.

CLTC 18/138

The Curriculum Learning and Teaching Committee resolved to note:

1) the achievements, impending disestablishment and Final Report of the ELLaN Policy Implementation Steering Committee; and

2) that the Deputy Vice-Chancellor (Academic) accepts the editorial revision to the ELLaN Policy as identified in Appendix 3 of the Final Report; and

3) that the Office of the Deputy Vice-Chancellor (Students) will now revise and publish the amended ELLaN Policy

ACTION:

D Bardon, Office of the DVC (Students) to amend and publish the revised ELLaN Policy as identified in Appendix 3 of the Final Report.

45

From: "Pulley, Ingrid" <[email protected]> Date: Monday, 20 May 2019 at 4:46 pm To: Kim Sharp <[email protected]>, "Ward, David" <[email protected]>, "Jonker, Clare" <[email protected]>, "Patton, Narelle" <[email protected]>, "Letts, William" <[email protected]>, "Thomas, Cate" <[email protected]>, "Bardon, Deborah" <[email protected]>, "Dalgarno, Barney" <[email protected]>, "Kemp, Michael" <[email protected]>, "Drengenberg, Nicholas" <[email protected]>, "Bracken, Elizabeth" <[email protected]>, "Winslade, Matthew" <[email protected]> Cc: "Dalgarno, Barney" <[email protected]> Subject: RE: Action items from the CLTC meeting held on 17 October 2018. Dear Kim, Reporting on my action items below:

17.10.18 3.3

Workplace Learning Committee:

1) forward revised WPL Policy to Academic Senate (CLTC 18/127 refers); and

2) forward WPLC recommendations to the DVC (Ac) Portfolio meeting (CLTC18/128 refers).

I Pulley C Jonker

7.11.18 31.10.18

Completed. This

was Item 3.4 on

the 21.11.18

Senate agenda

and approved

under resolution

AS 18/130 Active

17.10.18 4.1

Review of the Course Review Register - Forward Faculty reports to Academic Senate

I Pulley

7.11.18

Completed. This

was Item 5.6 on

the 21.11.18

Senate agenda

and approved

under resolution

AS 18/138 17.10.18 4.4


I Pulley 18.10.18 Completed. This

was Item 2.2 on

the 17.10.18

Senate Standing

Committee

agenda and

approved under

resolution SCAS

18/26

17.10.18 4.5

Approval of New or Revised Courses and Subjects from the Faculty of Business, Justice and Behavioural Sciences Courses Committee - Forward to Standing Committee of Academic Senate for approval


was Item 2.2 on

the 17.10.18

Senate Standing

Committee

agenda and

approved under

resolution SCAS

18/26

46















17.10.18 4.6



was Item 2.2 on

the 17.10.18

Senate Standing

Committee

agenda and

approved under

resolution SCAS

18/26

17.10.18 5.2

Report on Review of Academic Policies - Forward to Academic Senate


was Item 6.4 on

the 21.11.18

Senate agenda

and approved

under resolution

AS 18/148

17.10.18 5.3

Report on Attrition, Progression and Completion by Cohort and Location – Forward amended report to Academic Senate

C Jonker I Pulley

7.11.18 Completed. This

was Item 3.4 on

the 21.11.18

Senate agenda

and approved

under resolution

AS 18/130

17.10.18 5.4

Student Academic Misconduct Report- Forward amended report to Academic Senate

C Jonker I Pulley

7.11.18 Completed. This

was Item 5.5 on

the 21.11.18

Senate agenda

and approved

under resolution

AS 18/137

17.10.18 5.5

Report on Study Group Australia (SGA) – Note that a report will be forwarded from BJBS Faculty Board to Academic Senate


was Item 5.11

on the 21.11.18

Senate agenda

and approved

under resolution

AS 18/143

17.10.18 5.6

Oversight of Professional Accreditation – Forward progress report to Academic Senate


was Item 5.7 on

the 21.11.18

Senate agenda

and approved

under resolution

AS 18/139

Kind regards Ingrid Ingrid Pulley Executive Officer (Academic Senate) | Office of Governance and Corporate Affairs Charles Sturt University Panorama Avenue BATHURST NSW 2795 Tel: +61 2 6338 7476 Email: [email protected] |www.csu.edu.au

47


http://www.csu.edu.au/

From: "Kemp, Michael" <[email protected]> Date: Monday, 20 May 2019 at 1:42 pm To: Kim Sharp <[email protected]> Subject: RE: Action items from the CLTC meeting held on 17 October 2018. Hi Kim,

17.10.18

4.8

Moderation Policy – Meet offline to discuss any

issues around compliance with N Drengenberg

M Kemp 31.10.18 Active

This item is closed. No issues with moderation policy. Michael Kemp From: "Thomas, Cate" <[email protected]> Date: Monday, 20 May 2019 at 1:10 pm To: Kim Sharp <[email protected]>, "Ward, David" <[email protected]>, "Jonker, Clare" <[email protected]>, "Pulley, Ingrid" <[email protected]>, "Patton, Narelle" <[email protected]>, "Letts, William" <[email protected]>, "Bardon, Deborah" <[email protected]>, "Dalgarno, Barney" <[email protected]>, "Kemp, Michael" <[email protected]>, "Drengenberg, Nicholas" <[email protected]>, "Bracken, Elizabeth" <[email protected]>, "Winslade, Matthew" <[email protected]> Cc: "Dalgarno, Barney" <[email protected]> Subject: RE: Action items from the CLTC meeting held on 17 October 2018. Hi Kim

17.10.18

4.3

Course Review Extension Requests – Faculty of

Science – Note approval and action as appropriate

C Thomas 31.10.18 Active

This item was completed – was noting the application and approval of extension submitted. Was approved by Robyn McGuiggan Cheers CJ Associate Professor Cate Thomas BA, BSW, GradCertLearn&TeachHigherEd, GradDipPA, MPAdmin, PhD Associate Dean (Academic) Convenor Athena SWAN CSU Faculty of Science Charles Sturt University Tel: +61 2 69332398 Mob: 0407312741 Email: [email protected] Web: www.csu.edu.au

48


















http://www.csu.edu.au/

From: "Letts, William" <[email protected]> Date: Monday, 20 May 2019 at 8:07 pm To: Kim Sharp <[email protected]> Subject: RE: Action items from the CLTC meeting held on 17 October 2018. Kim- I can report these 2 actions form the last CLTC were done and can be closed off:

17.10.18

4.2

Course Review Extension Request for the Doctor

of Ministry - Submit course review extension

request to DVC (Academic).

W Letts 31.10.18 Active

17.10.18

4.2

Course Review Extension Request from the

Faculty of Arts and Education – M Creative

Practice. Note approval and action as appropriate.

W Letts 31.10.18 Active

Thanks, will Will Letts, PhD, SFHEA From: "Bardon, Deborah" <[email protected]> Date: Tuesday, 21 May 2019 at 10:07 am To: Kim Sharp <[email protected]> Subject: RE: Action items from the CLTC meeting held on 17 October 2018. Hi Kim, Sorry I wasn’t aware of this action so it hasn’t been completed. I will add it to my list to update the Policy over the next couple of weeks. Regards Deb Bardon

Executive Officer | Office of the Deputy Vice-Chancellor (Students)

Charles Sturt University

49





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