Chapter 3 Chart Toolbar Ribbon Charts Like in Excel, Microsoft Word allows you to insert Charts into a document. Charts are visual representations of data that is stored and saved in Microsoft Excel. These charts are used to show comparisons between data in a worksheet. When you insert a chart into Word, it will also open an Excel document. These documents are preformatted so all you have to do is enter the data into the Excel document. The chart will automatically be updated in Word. Word uses Excel as its feeder, so that when the chart is inserted, it will refer back to the Excel document. To insert a chart: 1. Select the type of chart that you want to use. 2. Once you select the type of chart that you want, an Excel worksheet will open so that you can add your data. 3. Once you add data, exit out of the Excel worksheet and your chart should be updated (see image on the next page). Ice Cream Cones Sundaes Ice Cream Cake Ice Cream Bars 0 200 400 600 800 1000 500 250 50 82 700 430 75 40 650 500 25 75 500 450 80 680 800 750 125 925 850 550 78 200 580 255 34 126 Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Transcript
Chapter 3 Chart Toolbar Ribbon
Charts
Like in Excel, Microsoft Word allows you to insert Charts into a document. Charts are visual representations of data that is stored and saved in Microsoft Excel. These charts are used to show comparisons between data in a worksheet.
When you insert a chart into Word, it will also open an Excel document. These documents are preformatted so all you have to do is enter the data into the Excel document. The chart will automatically be updated in Word. Word uses Excel as its feeder, so that when the chart is inserted, it will refer back to the Excel document.
To insert a chart:
1. Select the type of chart that you want to use. 2. Once you select the type of chart that you want, an Excel
worksheet will open so that you can add your data.3. Once you add data, exit out of the Excel worksheet and your
chart should be updated (see image on the next page).
Chart Tools Toolbar Options
The Chart Tools Toolbar has two options for a chart: Design and Layout. To access these toolbars, click on the chart.
The Design Toolbar option allows you to change the type of chart, the color of the chart, the chart styles and select and edit data in the chart. There are four ribbons on the Design toolbar: Chart Layouts, Chart Styles, Data and Type. None of these ribbons have dialog boxes.
Chart Layouts Ribbon:
You have two options when selecting Chart Layouts. They are as follows:
Add Chart Element: by clicking on the drop down arrow, you can add a chart element to the chart (see image to the left).Quick Layouts: houses preformatted layouts for a chart. You have eleven different layouts that allows you to show specific elements in a chart (see image to the right).
Chart Styles
There are two options in the Chart Styles ribbon. They are as follows:
Change Colors: feature that allows you to custom the colors and styles of a chart. Chart Styles: There are 14 styles.
Data
There are four different options on the Data ribbon toolbar.
Switch Row/Column: move the data on the y axis to the x axis and vice versa.Select Data: change the data range within the chart.Edit Data: edit data in a chart
Refresh Data: refresh a chart to display updated data.
Type
The Type toolbar section has only one option: The Change Data Type. This feature allows youi to change the type of chart.
Format:
The Format Toolbar option allows you to format or change how the chart appears. There are six ribbons on the Format toolbar: Current Selection, Insert Shapes, Shape Styles, WordArt Styles, Arrange and Size. Of those six ribbons, three of them have dialog boxes: Shape Styles, WordArt Styles and Size. The dialog boxes will be presented first.
Shape Styles Dialog Box:
In 2016, the Shape Styles dialog box opens on the right side of the page.
Chart & Text Options: if you click on the drop-down menu, you have choices for updating features within the chart. By clicking on the feature, Word automatically takes you to that specific element for
editing.
You are also given shape and text icons (see icons and text on the left). By clicking on these icons, you will be given options to change the overall text effect of text within a shape.
Text Fill and Outline: provides you with options to fill and add outline to text in the chart.Text Effect: provides features such as shadow, reflection, glow, soft edges, and 3-D format.
Size Dialog Box
On the Layout dialog box, there are three tabs: Position, Text Wrapping and Size. In this section, we will only review the Size tab since the other tabs will be discussed elsewhere. 8157212002
On the Size tab, there are four sections.
Height: Width:RotateScale
Under the Height and Width options, you have two choices: “absolute” or “relative”. Under the Absolute option, you will have to decide how many pixels that you want applied to the chart in regards to height and width. Under the Relative option, you will need to change both the size relative to a position (i.e. margin, column, etc.)
The Lock Aspect Ratio: When you want to change the width, but not the height, turn off the lock aspect ration feature. When the lock aspect ratio feature is turned on, Word will automatically adjust the dimensions so that the image does not become distorted. To stop this automcatic adjustment, turn off the feature.
Shape Styles Ribbon
The Shape Styles Ribbon allows you to add or change a specific preformatted shape to thechart. By reviewing the image on the left, you will see that when you hover over a particular shape style, a
screen tip will pop up providing you with the specific name of each of the styles.
Shape Fill: this feature changes the color inside the chart. You can change it to theme color, picture, gradient or texture.Shape Outline: This feature changes the border around the shape.Shape Effects: This feature adds effects such as shadow, glow, 3-D effect, bevel and soft edges.
WordArt Styles Ribbon
The WordArt Styles ribbon allows you to choose a specific WordArt style. To insert WordArt, click on the drop-down arrow to select the style that you want. As you hover over the specific styles, a screen tip will appear presenting the name of the specific style.
There are three other icons on this ribbon. They are the Text fill, Outline fill and Text Effect features (see section outlined above). Each one of these affects the text (not the shape) within the chart.
Arrange Ribbon Toolbar
You will find eight options under this ribbon toolar. They are as follows:
Position: In Word, you can position an image on a page. Positioning is different than wrapping text. If you click on the drop-down arrow, the menu to the right will open. Notice that as you hover over the specific icon, you will receive a screen tip providing you with the name of each of the icons. If you cannot find the specific layout option here, then go to the bottom of the drop-down menu and select the “More Layout Options”.
More Layout Options: The Layout dialog box will open providing you with three tabs at the top of the box: Position, Text Wrapping and Size.
Size Ribbon
This feature allowsyou to change the width and height of a chart. Use this feature when all you have to do is change the size.
