Chemical Management System Overview

cms@lbl.govSeptember 2014

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CMS Description

Environment / Health / Safety / Security DIVISION

Chemical Hazard Management:• Hazard

Categories• Properties• Fire Code Limits

Container Management:• Input• Updates• Disposal

System Management• Access• Support

Program

The Chemical Management System (CMS) is the chemical inventoryand tracking system for all hazardous chemicals at the lab

Web-based database w/ Java Server Page (JSP) interface, resides in Oracle Forms.

The Purpose of CMS is to:

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• Allow laboratories to efficiently manage, locate and share chemicals

• Provide hazard information to chemical users, safety staff and emergency responders.

• Provide data for regulatory and DOE compliance reporting

Access Levels

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Read-Only• All employees, all inventories

Owner• Read-write capabilities on containers registered under

owner

Proxy to an Owner• Read-write capabilities for designated owners’

containers

SuperUser/Admin• CMS Support staff – (including Division Safety

Coordinators and ESH program administrators) - universal read-write

Email cms@lbl.gov to be registered as proxy or owner

Containers brought in Containers taken outUsed

or Non-Haz disposal

• Enter containers into CMS they are brought in to your work area

• Dispose containers out of CMS as they are used or disposed

• Edit container locations when they change rooms

• Containers in an SAA are removed by Waste Management, but also need to be removed from CMS via “Dispose Container” function.

Tracking Chemical Containers

SAA

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-Attach barcodes-Input in CMS

What not to inventory

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• Biochemicals, which are non-hazardous (e.g., amino acids, lipids, etc.)

• Consumer Products such as white-out, household bleaching powders, salt, window cleaners

• Oils and lubricants in equipment mounted reservoirs or present in consumer quantities

• Office products except aerosols

• Fuel in underground storage tanks or equipment

• Researcher produced mixtures

• Waste chemicals

• Radiological materials

• Chemicals or chemical products transferred to secondary containers

• Paint, Latex and water-based

• Consumer adhesives and sealants in containers 16 ounces or smaller except aerosol adhesives

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Barcodes

Environment / Health / Safety / Security DIVISION

• Identical numbered pairs – one for container, one for datasheet• Place on containers lengthwise to facilitate scanning• Obtain replacement from your Division Safety Coordinators or EH&S

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Container Data Sheet

Environment / Health / Safety / Security DIVISION

Optional tool to transcribe the container information for later input into CMS

One barcode on Container,one on data sheet

Option to Consolidate Identical Chemicals w/ One Record

LBL CH621800

• Ideal for containers with high turnover

• Estimate maximum quantity

• Frequently used for gas cylinders

Multi-Container Data Sheets

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Option to Consolidate Identical Gases w/ One Record

Environment / Health / Safety / Security DIVISION

Transfer tag to each current cylinderMulti-container data sheets can alsobe used to

attach bar code labels

Home Page – CMS.lbl.gov or A-Z

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Link to chemical inventory safety policies

Link to MSDSs

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Typical End User Functions – Search, Add, Dispose

Environment / Health / Safety / Security DIVISION

User manual, quick start sheet, templates available at “Help”

Inventory Management -> Container Search

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Expanded health and hazard search criteria

Search by barcode, chemical, ownerproxy, division, building, room

Inventory Management -> Add a Container

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Inventory Management -> Dispose Container

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CMS Mobile

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Handheld wireless scanning system to aid with inventory management

Technical Architecture

Overview

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SocketScan

HandheldBarcode Scanner

Uses Bluetooth

iOS7

Mobile DeviceiOS version 6.xBuilt-in Camera

LBNL CMS Database

Legacy CMS database

Oracle BasedWeb Services

LBNL CMS Web Tool

Access to CMS dataAdministration Tool

Browser Based

CMS Mobile

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Update locations, owners, dispose, undispose

Retrieve and email container records

Synchronize room inventory with CMS system

Contact EH&S or your Division Safety Coordinator for more info

Contact EH&S for….

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• Access authorization or support (cms@lbl.gov)

• Telephone support (CMS Program Manager– 510-486-7246)

• Support with inventory transitions – new owners, batch location moves

• One-on-one or small group training• CMS mobile demo, training, and loaner

systems

A user manual and quick start guide is available at the “help” menu button on the home page