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WORKFLOW EFFICIENCY AND SHRINKING BUDGETS: LEASING A BROWSING COLLECTION AT INDIANA STATE UNIVERSITY
LIBRARY
Cheryl Blevens (Reference Instruction
Librarian)Valentine Muyumba
(Chair of Technical Services)
OVGTSL 2012Evansville, Indiana
May 4, 2012
“Through browsing collections, the library can foster reading beyond the curriculum and provide contact with ideas to which many students may not usually be exposed.”
“What Has Happened to Browsing Collections in Academic Libraries?” By: Tom Kirk. Library Issues, May 2010, Vol. 30 Issue 5, pp. 1-4.
Browsing Area
THEN NOW
Department Structure Then
Acquisitions & Serials Department (7 staff)Department ChairFour LA-I’sOne LA-IIOne LA-III
Cataloging & Serials Department (7 staff)Department ChairOne Original CatalogerFour LA-II’sOne LA-III
Processing/Mail Room/Facilities Department (1 staff)One LA-I
Order Process Then
TECHNICAL SERVICES REFERENCE
Reference Liaison Acquisitions Multiple Vendors Acquisitions Cataloging Processing Circulation Stacks
Field purchase requests Monitor multiple order
sources Fill out PRF’s Update Excel “Orders”
file Manual duplicate check Send PRFs to
Acquisitions clerk
Workflow Chart Then
Reference Librarian
Acquisitions Vendors
AcquisitionsCatalogingProcessing
Circulation Stacks
Department Structure Now
2.5 separate departments merged into a single department with three units
Department Chair:Acquisitions (2 staff)
One LA-I and One LA-IIICataloging & Serials (3.5 staff)
Two full time LA-II’s and one half time LA-II Phased Retirement (2 staff)
Original catalogerOne LA-I
The answer? Lease!But Why McNaughton?
Over 50 years of experience leasing to libraries
Fast access to the hottest titles One click to order Fast and easy to catalog Arrive shelf ready Ability to return hot titles now grown cold
Implementing the Plan
Determining needsQuantityMARC records?Shelf ready
Signing the contractCreating the profilePreparing the Browsing Area
Order Process Now
TECHNICAL SERVICES REFERENCE
Reference Liaison Single vendor Acquisitions Cataloging Circulation Stacks
Field purchase requests
Click on links to reviews
Click on title to order Click on “list” link for
printed list of orders Click on “check for
duplicates” link Click on “Place order”
Workflow Chart Now
Reference Librarian Vendor Acquisition
s
CatalogingCirculationStacks
Signing the Contract
Creating the Profile
Bibz Order Page
Bib Record (Consortium Partners)
OPAC View (Consortium Partner Holdings)
The Future
Are we on the right track? Circulation stats & satisfaction surveys Moving into media lease plans More workflow tweaking
Publicity Plans Eye catching signage Word of mouth comments Student & staff book reviews Articles in faculty and student newsletters
Conclusion ISU Library + McNaughton = Success!
References Hanken, Tamera. “Basic Values and the Future of Cataloging.”
Presentations from an ALCTS/CCS Forum at ALA Midwinter in Seattle, January 2007. ALCTS website. Web. January 2007. http://www.ala.org/alcts/ianda/bibcontrol/07hanken
Kirk, Tom. “What Has Happened to Browsing Collections in Academic
Libraries?.” Library Issues 30.5 (2010):1-4. Library, Information Science & Technology Abstracts with Full Text. Web. 2 May, 2012.
Library of Congress. “Library Reorganization Merges Acquisition and
Cataloging Functions.” Library of Congress website. Web. November 13, 2008. http://www.loc.gov/today/pr/2008/08-190.html
Odess-Harnish, Kerri. "Making Sense Of Leased Popular Literature Collections." Collection Management 27.2 (2002): 55. Library, Information Science & Technology Abstracts with Full Text. Web. 2 May 2012.
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