Annual Meeting 2013Church of the Ascension & Holy Trinity

January 25-26, 2014

Opening Hymn – Christ is made the sure foundation

Christ is made the sure foundation, Christ the head and cornerstone, chosen of the Lord, and precious, binding all the church in one; holy Zion’s help for ever, and her confidence alone.

Church of the Ascension and Holy Trinity

2013 Annual Meeting Agenda

January 26, 2014

following the 10:15a service

Opening Hymn Christ is made the sure foundation

Meeting called to order & opening prayer Rachel Gardner

Appointment of Clerk, Jan Parlett Kris Nunn

Approval of 2012 Meeting Minutes Kris Nunn

Priests-in-Charge Address John & Rachel Gardner

2014 Budget Presentation Bill Wilcoxson, Treasurer

Appointments John & Rachel Gardner Senior Warden, Jeff Stuyt Treasurer, Kris Nunn Clerk, Jan Parlett

Election of New Vestry Members Kris Nunn, Sr. Warden Richard Riepe, Junior Warden

Naomi Allen Troy Ard Marion Cowley Karin Hill

Continuing Vestry Members for 2014 Jeannette Foley, Brett Ford Jenny Harper Annette Morris Clay Ranson Carol Rickman Recognition of Retiring Vestry Members John & Rachel Gardner

Tammy Hatch Chad Kinney Rhonda Uber Kris Nunn, Senior Warden Bill Wilcoxson, Treasurer

Conclusion & Closing Prayer John Gardner

Goals of the Season of Holy Archeology (Year 1, Priest-in-Charge Process)

• Identifying changes that may or may not be made

• Working through any grief or loss the parish has experienced

• Looking through congregational history to discover patterns

• Uncovering the identity of the congregation (what we’ve been, who we are)

• Recognizing shifts in leadership

• Looking through the congregation to assess needs and opportunities

• Identifying opportunities to reach the wider community around us

Goals & Strategies for the

Season of Building the Congregation(Year 2-3, Vision Year

Priest in Charge Process)

GOAL 1:Develop vision and strategic plan

SPECIFIC STRATEGIES FOR GOAL 1: Vision & Strategic plan

• work with Congregation to develop understanding of who God is (& who we are in light of that understanding) through a congregational book study of Love Wins by Rob Bell.

• work with the Vision Committee & Vestry to develop concrete and specific vision, mission & strategic goals, using the book, Developing a Vision for Ministry in the 21st Century by Aubrey Malphurs to guide this process.

• work with other committees and commissions and program areas to create their own vision and mission that will connect to the wider vision and mission of the congregation.

GOAL 2:Build resources and support

for the vision and strategic plan

SPECIFIC STRATEGIES FOR GOAL 2: Resources & Support

• work with Finance Committee to develop a financial vision & strategic plans to reduce debt and increase income opportunities, using the book, The Ministry of Giving: Fund your Vision by Developing Financial Leaders by Joel Mikell.

• engage (with other churches in the region) the Episcopal Church Building Fund to evaluate the physical assets we have and how to use them to support our vision & mission.

• create and work with Fundraising Committee to discover more alternative funding sources for income

GOAL 3:Build leadership and stewardship

SPECIFIC STRATEGIES FOR GOAL 3: Leadership & Stewardship

• educate congregation and leaders about various ministry leadership roles

• encourage new participation in all areas of leadership.

• educate congregation about areas of responsibility in the church and who is responsible for what.

• work with Stewardship Committee to develop strategic plan to educate congregation about stewardship, and ways to encourage stewardship on all levels

GOAL 4:New ministry development

SPECIFIC STRATEGIES FOR GOAL 4: New Ministry

• Encourage new ministries to “try it out”

• Don't be afraid to fail.

• Develop strategic plan and group to discuss whether or not new ministry is connected to vision and mission

• Continue to support ministries that have developed in the last few years, as well as long standing programs.

• Redevelop commission, committees, programs

• Seek new opportunities in the congregation and the community that support vision and mission.

SUPPORT FORTHE SEASON OF BUILDING THE

CONGREGATION(communication always goes both ways!)

CONGREGATION

WARDENS VESTRY

CLERGY & STAFF

VISION COMMITTEE

COMMITTEES & COMMISSIONS

BUDGET REPORT 2014INCOMEAccount Description Account Type Proposed 2014 Budget CommentsPledge Offerings Income $192,020.00Pledge Offerings – Restricted Income $4,320.00Non-Pledge Donations Income $52,000.00Plate Offerings Income $6,000.00Altar Flowers Income $1,800.00Coffee Hour Income $300.00Christmas/Easter Flowers Income $500.00Christmas/Easter Music Income $400.00Saturday PM Music Grant Income $3,600.00Trinity Grant-Music Salary Income $10,000.00Funeral Income Income $1,000.00Columbarium Income $3,500.00Memorial Income $1,000.00Legacies Income $0.00Wedding Income Income $1,000.00Facility Use Fees Income $750.00Kroger Cards Income $5,000.00Garage Sale Income $2,000.00Arc Truck Income $1,000.00Haiti/Broadway in the Barn Income $5,000.00Haiti/Shrove Tuesday Income $2,000.00Haiti Donations Income $3,000.00Navajoland Income $1,800.00Chamberlain Foundation Grant Income $3,500.00Other Sources of Income Income $11,500.00Interest & Dividends Income $0.00

TOTAL Church Income $312,990.00

Income continued:

Account Description Account Type Proposed 2014 Budget CommentsPreschool Tuition Income $103,000.00Preschool/Kinder Fundraiser Income $12,000.00Preschool Registration Fees Income $2,700.00Preschool LunchB/Fieldtrips Income $3,000.00Preschool/Kinder Grant Income Income $14,000.00Kindergarten Tuition Income $19,250.00Kindergarten Registration Fees Income $300.00Kindergarten Donations Income $0.00Kindergarten Fieldtrips Income $100.00Oktoberfest/Springfest Income $2,500.00

TOTAL Preschool Income $156,850.00TOTAL Church Income $312,990.00

TOTAL INCOME: $469,840.00

BUDGET REPORT 2014

EXPENSESAccount Description Account Type Proposed 2014 Budget CommentsDiocesan Monthly Assessment Expenses $22,000.00SDC Regional Monthly Assessment Expenses $1,500.00Diocese Convention Expenses $1,300.00Investment Advisory Fees Expenses $3,000.00Audit Fees Expenses $1,500.00Maintenance Property (Church & Ed Bldg) Expenses $10,000.00Maintenance Rectory Expenses $3,000.00Utilities-Church/Parish Hall Expenses $12,000.00Utilities-Education Building Expenses $18,000.00Utilities-Rectory Expenses $0.00 Gardners pay their own Water-Entire Company Expenses $3,000.00Trash Service-Entire Complex Expenses $2,400.00Telephone-Church Expenses $2,820.00Telephone-Rectory Expenses $1,200.00Telephone-Preschool Expenses $300.00Security System Expenses $320.00 First 1/2 of year is freeJanitorial Service Expenses $12,000.00Janitorial Supplies Expenses $600.00Insurance-Property/Liability Expenses $17,096.00Postage Mailing Service Expenses $1,500.00Printing and Copying Expenses $2,000.00Office Supplies Expenses $4,500.00Copier Lease Expenses $915.00Computer Services Expenses $150.00Advertising and Promotion Expenses $750.00Operations Total $121,851.00

BUDGET REPORT 2014

EXPENSESAccount Description Account Type Proposed 2014 Budget CommentColumbarium Supplies Expenses $1,625.00 Increase based on cost 5 burials per yrSalaries, Taxes, & Pensions Expense $367,690.00Personnel Total $367,690.00

Music and Supplies Expenses $5,000.00Musicians/Supply Organists Expenses $700.00Saturday Night Musicians Expenses $3,000.00Organ Console Payment Expenses $22,000.00Organ Expenses Expenses $504.00Music Total $31,204.00

Preschool Misc. Expenses Expenses $4,500.00Preschool Classroom Supplies Expenses $1,000.00Preschool Teacher Supplies Expenses $1,000.00Kindergarten Expenses Expenses $1,000.00Preschool/Kinder License/Inspt Expenses $300.00Preschool Fundraiser Expense Expenses $4,000.00Preschool Qualistar Rating Expenses $0.00Preschool Total $11,800.00

Child & Youth Formation Expenses $2,340.00Education Total $2,340.00

Worship Expenses $5,000.00Worship Total $5,000.00

BUDGET REPORT 2014

EXPENSESAccount Description Account Type Proposed 2014 Budget CommentOktoberfest/Springfest Expenses $1,600.00Funeral Expenses Expenses $600.00Hospitality Expenses $1,000.00Mom's Group Expenses $100.00Saturday Dinner Expenses $0.00Fellowship Total $3,300.00

VBS Expenses $1,300.00Navajoland Expenses $2,800.00Haiti Expenses $10,000.00Broadway in the Barn Expenses $500.00Outreach Total $14,600.00

TOTAL Income $469,840.00

TOTAL Expenses -$559,510.00

Net Income -$89,670.0

* Note on the Budget: The projected deficit includes several items we have been paying for over the years, but never budgeted for. This also includes the final payment for the organ console, which was not included in the grant from the sale of the Trinity Ranch property. The amount shown under “Net Income” will need to be taken from our reserves unless more income comes in throughout the year.

Closing Prayer

All: Everliving God, whose will it is that all should come to you through your Son Jesus Christ: Inspire our witness to him, that all may know the power of his forgiveness and the hope of his resurrection; who lives and reigns with you and the Holy Spirit, one God, now and for ever.  Amen.