Cinco Ranch High School Band Boosters

General Meeting

March 22, 2016

Agenda • Welcome - Call to order • Approval of minutes from 2/9/2016 general

meeting • Directors Report

– Band Trip information

• Highlights of Band Activities • Nominating Committee • Any Other Business • Adjourn official meeting • Food and Interactive Q&A • Next General Meeting

– April 12. 7:00 pm in the Band Hall

Minutes & Financials

• Meeting minutes and financial reports are posted to the Band Booster web site in the Booster section.

http://CincoRanchCougarBand.com/

• 2015 – 2016 finances are on track with projected budget

Mulch Fundraiser

• 1590 bags sold & delivered

• Approx. $4,600 profit to the band

• Delivery went smoothly

• 13 bags remaining – for sale tonight!

• Thank you for your participation and feedback!

2016 Spring Band Trip Dallas April 15 – 18

Logistics for Parents

• Tuesday, April 12 – Medication Collection – 6:00 – 7:30 pm in the Band Hall

– All drugs must be in Original Container

• Friday, April 15 – Depart 4:30 pm – Early dismissal day

– 1 roll-aboard size suitcase dropped off in band hall Friday afternoon

– Small backpack to bring on the bus

– Garment Bag for concert uniform

– Box lunch provided for bus ride to Dallas

– Bring snacks

Logistics for Parents

• Saturday, April 16 – Performance Day

– Dallas World Aquarium in a.m.

– Majestic Theater / Dallas Conservatory

– Medieval Times

• Sunday, April 17 – Six Flags Day

• Monday April 18 – Home at ~6:00 pm

– Remind 101

Logistics for Parents

• Packing list provided in packet

• MAROON CRHS Shirts!!!!

– Except Official Spring Trip Shirt (included)

• Maroon Band Show Shirt

• Concert Uniform

• Cell Phone

UIL Concert & Sight Reading

• Culminating event of the spring UIL season

– Mayde Creek High School PAC

– Great concert, sight reading is utterly fascinating

• Wind Ensemble: Friday, April 8 @ 3:30 pm

• Concert 2: April 14 , time tba

• Concert 1: April 14 , time tba

• Symphonic Band: April 15, time tba

2016 Marching Season • Fall dates now on Charms calendar

– Charms calendar can be synced to your device!

• Summer Band for Full Band starts Aug. 1

• Football games will be posted soon – Schedule still being finalized by KISD

• Marching Contests – September 24 – Friendswood

– October 1 – Conroe BOA

– October 8 – KISD Marching Festival

– October 25 – UIL Region

– October 29 – UIL Area

Route

Finish Line and

Freebie Area

BAND

BAND

BAND

BAND

Water

Water

Water

Water Packet Pick

Up RG

Race Guide

Photographer

P

RG

RG RG

RG

RG

RG

RG

RG

RG

RG

RG

RG

RG

RG

P

P P

Band is Family

• Instant group of peers in a big high school

• Band students look out for each other

• Deep and long lasting friendships formed

• Carry on well beyond graduation

Band is Family BUSINESS

• $420,000 annual budget

– Includes “pass-through” items such as trip

• Approx. $1,400 per band student

• Hundreds of thousands of hours annually

• Large, diverse “employee” pool

– Students and Adults

– Many different skills and talents

• Many ways to contribute

Many Hands Make Light Work

Board Annually Elected Positions

• President

• 1st VP - Fundraising

• 2nd VP - Uniforms

• 3rd VP - Chaperones

• 4th VP - Volunteers & Membership

• Treasurer 1

• Treasurer 2

• Secretary

Except treasurers, can be 2 person team

Event or Activity “DI” Positions

• Prop Building Crew

• Merchandise & Shoes

• Meal distribution

• Swing Dance (jazz)

• Web & Social Media

• Holiday Dinner

• Silent Auction

• Photographers

• Loading & Logistics

• March-a-thon

• Spring Banquet

• Fun Run

• Meal ordering

• Summer Band

• PPA

• Popsicle Thursdays

• Senior Day

• Section T-Shirts

• Concert Programs

• Corporate Sponsorship

Most will be 2 person teams

Volunteers/Membership

• Coordinate Overall Volunteer Needs

• Booster Membership Recruiting & Recognition

• Cash for volunteer hours (check your company)

Uniforms

• TEAM effort

• Sizing students

• Cleaning/maintaining

• Liaison with tailor

• Check in / Check out

• Uniform database

Trea$urer 1

• Check disbursement

• Maintain financial records

• Take care of Taxes and 1099s

• Check Mail box

• Work from home, Flexible schedule.

• Board position opens for the 2016-2017 school year.

• Able to keep position for 2 years. (Sophomore or Freshman parent)

• Outgoing Treasurer-1 will be available to answer questions and help out year round.

Trea$urer 2

• Duties:

• Bank Deposits – Average 2-3 deposits per month (Chase Bank)

– Maintain Google Drive spreadsheets (shared w/Treasurer 1)

• Coordinate Corporate Matching Gifts

• Send out Tax Receipts

• Attend Executive Board Meetings & Booster Meetings

• Able to keep the position for two years (Freshman or Sophomore parent)

Secretary

• Record keeping of all meetings

• Keeper of the Bylaws

• Student enrollment list and records

• Chair nominating committee

President

• Liaise with directors

• Communication to parents

• Money Day

Fundraising

• Poinsettia sales (fall)

• Mulch sales (spring)

• Spirit nights

• Coordinate with Mum Factory

• Major effort to diversify fund raising

• Target to bring funds in from outside band family

Mum Factory (see Kerrie Culp for info)

• Season runs March – October (Homecoming)

• All types of help needed now. – Cutting, stapling

– Counting, inventory

– Shop and resupply

– QC, sales, distribution (in fall)

• Work from home or in Mum Room (T-10)

• Current hours: 9:30 – 3:00, Tues – Thurs

• Come for an hour or all day!

• Facebook - CRHS Cougar Mum Room

Upcoming Events • Wednesday, March 30: Pre-UIL concert – 7:00 pm

• Friday April 10: Varsity Band UIL Concert & Sight Reading Contest @ MCHS – 3:30 pm performance

• Tuesday, April 12: General Band Booster Meeting – 7:00 pm in the band hall

• Tuesday, April 12: medication drop off for spring band trip

• April 14 or 15: Non-Varsity Band UIL Concert & Sight Reading Contest @ MCHS

• April 15 – 18: Spring Band Trip to Corpus Christi

• Saturday, April 30: Katy Jazz Festival

• Friday, May 6: Band Banquet – Omni Hotel

• Friday, May 20: End of Year Student Party presented by CBC

• Tuesday, May 24: General Band Booster Meeting – 6:30 pm PAC

• Tuesday, May 24: Spring Concert – 7:00 pm PAC

• Saturday, May 30: TSSEC (Austin)

Nominating Committee

• Identify suitable and willing candidates for all board positions for 2016-2017

• Must include at least one parent representative per grade level

• Responsibilities – Meet a couple of times between now and May 24 – Contact potential candidates to gauge interest – Duties spread among 5-6 committee members – Report progress at April 12 booster meeting

• Board elected at May 24 booster meeting

Go Cougar Band!

• Enjoy the food and company.

• Next booster meeting April 12.