Cindy: As mentioned tonight I make a motion to make changes to Article III Section 2 and Article V section 2 in order to make the terms of office of both board members and executive committee members to be 2 years. Current reading of bylaws: Art III, Section 2. Number and Term. ..... The term of office of each Director shall be three (3) years with staggering terms. Terms expire on the call to order of the annual meeting of the Board of Directors in each year commencing in 2012. At the Annual Meeting of the Board of Directors commencing in the year 2012, the Directors shall elect or reelect as the case may be, persons to fill vacancies on the Board for those members of the Board whose terms of office have expired. Proposed change: Art III, Section 2. Number and Term. ..... The term of office of each Director shall be two (2) years with staggering terms. Terms expire on the call to order of the annual meeting of the Board of Directors in each year commencing in 2012. At the Annual Meeting of the Board of Directors commencing in the year 2012, the Directors shall elect or reelect as the case may be, persons to fill vacancies on the Board for those members of the Board whose terms of office have expired. Current reading Art V, Section 2. Term. The President, Vice President, Secretary, and Treasurer shall be members of the Board of Directors of the Corporation and shall serve one year terms commencing in January of each year. Proposed change Art V, Section 2. Term. The President, Vice President, Secretary, and Treasurer shall be members of the Board of Directors of the Corporation and shall serve two year terms commencing in January of each year.
Transcript
Cindy: As mentioned tonight I make a motion to make changes to Article III Section 2 and Article V section 2 in order to make the terms of office of both board members and executive committee members to be 2 years.
Current reading of bylaws: Art III, Section 2. Number and Term. ..... The term of office of each Director shall be three (3) years with staggering terms. Terms expire on the call to order of the annual meeting of the Board of Directors in each year commencing in 2012. At the Annual Meeting of the Board of Directors commencing in the year 2012, the Directors shall elect or reelect as the case may be, persons to fill vacancies on the Board for those members of the Board whose terms of office have expired.
Proposed change:Art III, Section 2. Number and Term. ..... The term of office of each Director shall be two (2) years with staggering terms. Terms expire on the call to order of the annual meeting of the Board of Directors in each year commencing in 2012. At the Annual Meeting of the Board of Directors commencing in the year 2012, the Directors shall elect or reelect as the case may be, persons to fill vacancies on the Board for those members of the Board whose terms of office have expired.
Current reading Art V, Section 2. Term. The President, Vice President, Secretary, and Treasurer shall be members of the Board of Directors of the Corporation and shall serve one year terms commencing in January of each year.
Proposed changeArt V, Section 2. Term. The President, Vice President, Secretary, and Treasurer shall be members of the Board of Directors of the Corporation and shall serve two year terms commencing in January of each year.
Organizing Committee
Meeting Date: 03/21/12Meeting time: 8:00 EasternLocation: web conference with Anymeeting and audio via telephone
3/21/12 Agenda
• Meeting information• Minute review • Old business• Sharing the status of our work• Next steps
Meeting information
• Use hands up for questions or discussion• Use chat area if you’d like• Mute your phone when not speaking• *6 = Mute/Unmute - press once to mute, press again
Old Business (30 mins) 2Discuss all deliverables (documents, materials, processes) for gaps and needs for completion•Name - USLGA – United States Lavender Growers Association•Mission statement•Articles of Incorporation•Bylaws•Membership categories•Branding direction•Bank account, software•Benefits in place/plan to put in place – B&D list
– Membership application, process, welcome pack• Welcome letter• Current news letter• Calendar of events• Solicitation letter or will the press release serve as that?• Benefit Highlights they receive as a member per level?
•Logo, Website (www.uslavender.org) – W&L list•Vision and goals – V&G list•PnP – PnP list•Promotions materials – physical, text for different media, materials to Harringtons – Promotions list
Final levels of membership 12.30.11:Membership categories for United States Lavender Growers Association Grower Member – Voting rights for 1. An individual involved in the production of lavender plants for profit. A grower member has lavender plants established in the ground in the United States and a primary address in the United States. This membership level includes growers, propagators, distillers and those who develop and sell value-added lavender products from their own crop.Associate Member – Voting rights for 1. An individual who contributes to and benefits from the promotion and expansion of the lavender industry in the United States, and any individual not having a primary address in the United States. This membership level includes academia, product producers and all lavender enthusiasts not meeting the grower member category.Affiliate Member – 1 Member. No voting rights. This category includes commercial manufacturers, wholesalers and retailers of equipment and associated items and services to the lavender trade.The Board of Directors is composed of a total of seven members, of whom four must be a grower member. The remaining three positions can be filled by either grower members or associate members. Any member not having a primary address in the United States, and Affiliate members, are not eligible to be on the board of directors; however, they may be appointed to committees.Charter membership may be obtained by joining the United States Lavender Growers Association within the first six months of open enrollment. This title is only for grower or associate members and would entitle them to use this terminology in their advertising materials, as well as their websites. It would remain in effect as long as the member remains in good standing with paid-in-full dues and exercises their right to vote.If you have any questions concerning membership, please contact us at: [email protected]===================================Our voted on and approved Mission Statement 9.20.11:To support and promote the United States lavender industry through research, education, networking and marketing.
Old Business (10 mins) 3ILC plan•Setup and breakdown of table - who will have everything•Table covering•Manning or not manning the table (during busy times/between sessions)•Promotion materials on table - specific list TBD•Membership materials - specific list TBD•Welcome packets in hand•Applications in hand – paper, online •Payment methods in hand – paper, online•FAQ - discussing the most common questions and putting together answers for us to know•Newsletter sign up again?•extra/emergency supplies - plain paper, pens, tap, scissors
Old Business (8 mins) 4Looking ahead•Officers/positions needed sooner/before Jan 2013 – VP•Meetings: 5/2, 5/16 (only Founders?), then go to monthly (who - just board?)?•Organizing Committee dissolved/redirected on 5/16?•Project plan, Items to be voted on – rest are review•Applications to process, Payments to process•Membership directory to update•Keep members drawn in?? need to give them calls to action as soon as they join (in welcome packet?)!•Vendors to add?•Forum to seed and monitor•Newsletters/news/announcements/PR•Committees to open/start
– Membership (Dues & Benefits)– Communication (Promotion)– Website (Website & Logo)– PnP and V&G --> Board?– Ad hoc Nomination for Oct meeting, Fundraising– Education/Research & Development– Newsletter
•More new members•Complete phase 1 benefits if not completed•501 status paperwork•Start phase 2 benefits•Relationships with international groups•Regions?•Chapters?•Annual meeting in Oct•New board in Jan 2013•Conference 2013 – Oct?
Sharing our status
• What can we share with others• Consistent language
