Cindy Collins ETEC 665 Electronic Submissions Submitting Proposals Through Grants.Gov.

Cindy Collins ETEC 665

Electronic Submissions

Submitting Proposals

Through

Grants.Gov


What is ??? What is ???

Grants.gov was established as a governmental resource named the E-Grants Initiative, part of the President's 2002 Fiscal Year Management Agenda to improve government services to the public:

"Agencies will allow applicants for federal Grants to apply for and ultimately manage grant funds online through a common web site, simplifying grants management and eliminating redundancies."


Grants.Gov is …Grants.Gov is …

A central storehouse for information on over 1,000 grant programs from 26 federal grant-making agencies and access to approximately $400 billion in annual awards.

A site to electronically find grant opportunities apply for grants manage grants


How Do I Use Grants.Gov?How Do I Use Grants.Gov?

Go to Grants.Gov website

http://www.grants.gov

Home Page


How Do I Use Grants.Gov?How Do I Use Grants.Gov?

Primary Uses of the Grants.gov site are to Find Grant OpportunitiesApply for grantsTrack Your Application


How Do I Find Grants?How Do I Find Grants?

To find available grants, choose Find Grant Opportunities



You can use Basic Search – search by Keyword, Funding

Opportunity Number (FON) or

Catalog of Federal Domestic Assistance [CFDA] number)



You can search by CategorySearch by a variety of categories of funding activities.



You can browse by AgencySearch from a list of agencies offering grant opportunities.



You can use Advanced SearchSearch by more specific criteria such as funding instrument type, eligibility or sub-agency.



You can sign up for Email SubscriptionRegister to receive notifications of new grant postings sent directly to your email.


What’s Next?What’s Next?

Once you find the right grant, access the application package by either:

Clicking on the “Application" button on the grant opportunity's synopsis page.


What’s Next?What’s Next?

Or Using the Apply for Grants selection from the home page.


Do I Need to Get Registered ?? Do I Need to Get Registered ??

NO! - individuals associated with a university DO NOT need to register even though the instructions make it look that

way. The University must be registered in order to submit all applications. Contact your university OSRP office to verify registration has been completed.

NOTE: Make sure you use the proper DUNS number so that your application will be linked to your university.


How Do I Apply for Grants?How Do I Apply for Grants?

There are three basic steps to apply for grants:

1) Download the grant application package.

2) Complete the grant application package.

3) Submit the completed grant application package.


Prepare to ApplyPrepare to Apply

Before starting, you must first download/ install the appropriate software

PureEdge Viewer (file extension .xfd) &

Adobe Reader 7.0.9

necessary to view the application package and instructions.

Links to download both programs can be found on the Apply for Grants page.


Apply for Grants – Step 1Apply for Grants – Step 1

Download the grant application package.



Enter appropriate number and download.



Find appropriate competition

and choose download.



If would be wise to

download both the instructions and

the package to your computer.

Select Appropriate Download Link



On the same screen, you will be given the option to register for notification in case of

changes. Registering is a good way to keep up to date on program/submission changes.


Why an Application Package?Why an Application Package?

The application package is an electronic file that contains all the necessary forms that

comprise a complete grant application for a specific funding opportunity. The application package can be saved to your computer and completed off-line. This package is a stand-alone file, not a web based database record.

All information for submission is either entered on the forms or uploaded for

submission as one file.


Complete The Application – Step 2 Complete The Application – Step 2

Opening Page of

Application Package

Note that information about the particular

solicitation is filled in

automatically.


How Do I Complete the Application Package?How Do I Complete the Application Package?

Always refer to the instructions as you

complete the package. Also note that agency contact

information is included on the

opening page of the application package.



All yellow fields are mandatory.

Highlight a form and select Open Form.



Note there may be

Mandatory Documents

and Optional

Documents Required



Some sections require that you actually type the information on the form, such as the SF

424. Note mandatory yellow fields.



Be sure to check the top of each page for the Next button. This allows you to continue to

the next page of the form.



Some sections require that you attach PDF files. Again note mandatory yellow fields.



Once you completea document, usethe Move Form to Submission List button to move the document from the left side to the right side (Completed Documents for Submission)



Save your work frequently!

Closing the forms alone will not automatically save the information.

If you get a warning message about an invalid value, just click OKAY.



Once all parts of the package have been completed and all forms have been moved to the

Mandatory Completed Documents for Submission side, you can use the Check Package for Errors button to identify any

omissions before you submit.


Submit the Application – Step 3Submit the Application – Step 3

Once your package is error free, you will need to submit the PureEdge

Viewer file to OSRP or the authorized representative of your institution.

Official submission of your application must be through that office.


What Happens Next? TrackingWhat Happens Next? Tracking

Once your package has been submitted to Grants.gov, OSRP (or the authorized

agency representative) receives e-mails regarding the submission.

The first e-mail confirms receipt of the application by Grants.gov.

The second confirms validation by Grants.gov.



The third confirms receipt of the application by the Sponsor.

Subsequent e-mails may be sent by the Sponsor regarding tracking through the Sponsor’s system.



If there is a problem with the application, such as an incorrect DUNS number, the application will be rejected at the first stage and must be resubmitted to Grants.gov.

Also, keep in mind that Grants.gov may validate receipt of an application, but the agency can still reject because of errors.


TIPS for Using Grants.GovTIPS for Using Grants.Gov

Read both the agency and the Grants.Gov instructions. If there are conflicting instructions, contact the agency program officer.

Start the submission process EARLY. This allows extra time so that errors can be corrected for resubmission before the deadline if necessary.



Complete the SF424 (R&R) form FIRST as it populates information to other forms.

Attached files should be in PDF format and should use names without spaces, hyphens, special characters, or long file names.



PureEdge Viewer works best with Internet Explorer.

Save your application file often and check file name and location. Often times, a new version of the file will be saved rather than an updated version. Multiple versions can be confusing.


FYI: Grants.gov provides significant support to its users:FYI: Grants.gov provides significant support to its users:

Online user supportonline tutorial, training demonstration, context- sensitive help, FAQs, user guideavailable at: http://www.grants.gov/CustomerSupport

Personalized supporte-mail: [email protected] phone number: 1-800-518-4726

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