CIP Project - Full Project Report - California · 2017-08-31 · Management Information Systems -...

Pinocchio

PINOCCHIO GETS EATEN BY A WHALEBy Mark Anderson

WATER SYSTEM

CIP_2015 Title Pages 2016:Layout 1 6/19/15 11:24 AM Page 15

Water System

Priority Description

AppropriatedThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

FY 2016 - 2020 Capital Improvement Program

Distribution Mains FY 2015 - 2020 (1001)1 18,578,506 2,793,506 2,270,000 3,015,000 3,500,0003,500,000 3,500,000

Meters and Services FY 2015 - 2020 (1002)2 10,150,344 1,520,344 1,070,000 1,560,000 2,000,0002,000,000 2,000,000

Customer Driven Meters and Services FY 2015 - 2020 (1003)3 6,995,893 1,265,893 930,000 1,200,000 1,200,0001,200,000 1,200,000

Fire Protection System Improvements FY 2015 - 2020 (1019)4 8,267,448 2,035,248 210,000 1,290,000 1,577,4001,577,400 1,577,400

Upgrade Well Pumps, Booster Pumps, Switchgears and Meters FY 2015 - 2020 (1020)

5 3,980,566 1,480,566 0 950,000 400,000750,000 400,000

Reservoir Improvements FY 2015 - 2020 (1037)6 12,116,365 696,365 820,000 600,000 1,000,0002,000,000 7,000,000

Miscellaneous Water System Improvements FY 2015 - 2020 (1006)

7 2,263,072 323,072 340,000 400,000 400,000400,000 400,000

Management Information Systems - Water and Power Department FY 2015 - 2020 (1025)

8 726,564 451,564 0 100,000 50,00075,000 50,000

Sunset Perchlorate Treatment Plant FY 2015 - 2020 (1062)9 1,189,959 669,959 220,000 150,000 50,00050,000 50,000

Well Collector Pipelines (1044)10 12,609,718 12,609,718 0 0 00 0

Arroyo Spreading Basins and Intake Structures (1040)11 10,590,370 2,222,870 1,620,000 6,000,000 12,500700,000 35,000

Recycled Water (1013)12 17,885,564 13,885,564 0 1,000,000 1,000,0001,000,000 1,000,000

Enterprise Resource Plan (ERP) - Water System (1072)13 638,244 380,618 199,405 58,221 00 0

Customer Information System (1011)14 2,589,585 965,585 0 650,000 200,000550,000 224,000

Water and Power Warehouse Modernization (1056)15 1,769,047 1,769,047 0 0 00 0

Water Telemetry and On-Line Water Quality Detectors FY 2015 - 2020 (1034)

16 374,398 154,398 20,000 50,000 50,00050,000 50,000

Geographic Information System - Water and Power Department (1009)

17 1,028,903 703,903 0 100,000 75,00075,000 75,000

Field Service Automation (1012)18 538,678 318,678 0 55,000 55,00055,000 55,000

Monk Hill Perchlorate Treatment Plant (1063)19 4,655,148 3,005,148 0 500,000 500,000200,000 450,000

Radio Equipment Replacement (1065)20 1,102,827 1,052,827 0 25,000 025,000 0

Interactive Voice Response System (IVR) (1016)21 302,101 220,851 0 25,000 18,75018,750 18,750

Devil's Gate Tunnels (1043)22 391,278 351,278 0 10,000 10,00010,000 10,000

Facility Security Systems (1054)23 1,172,636 372,636 0 300,000 50,000400,000 50,000

15 - Summary

Water System

Priority Description

AppropriatedThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs


New Well Projects (Conjunctive Use) (1021)24 3,275,880 275,880 0 85,000 02,915,000 0

Water Quality Treatment (1041)25 394,459 394,459 0 0 00 0

Enterprise Content Management System (1071)26 97,300 97,300 0 0 00 0

18,123,221123,684,853 50,017,277 7,699,405 12,148,650Total 17,551,150 18,145,150

15 - Summary

Water SystemDistribution Mains FY 2015 - 2020

1001


Distribution Mains FY 2015 - 20201001Priority DescriptionProject No.

1Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 2,793,506 2,270,000 3,015,000 3,500,0003,500,000 3,500,00018,578,5062,793,506 2,270,000 3,015,000 3,500,000

DESCRIPTION: This project provides for the installation of both new and replacement water distribution mains at various locations throughout the City. Work includes installation of new gate valves, water services, fire hydrants, and asphalt or concrete patching/resurfacing of the trenches as required by code. The actual amount of pipe installed can vary due to size and complexity of projects. There are approximately 500 miles of water distribution mains in the system. The average life expectancy of a water main is between 80 and 100 years. The goal of this project is to replace all water distribution and fire protection mains every 80 to 100 years, or as required.

JUSTIFICATION: New and replacement distribution mains are required to fulfill increased service demand, capacity needs, and upgrades to aging infrastructure to ensure system operating efficiency. This project will ensure adequate water for fire protection in accordance with public safety requirements.

SCHEDULE: The goal is to install three miles of new distribution and fire protection mains including installation/repair of 100 gate valves, water services, fire hydrants and related asphalt or concrete patching/resurfacing of trenches as required by code. The actual amount of pipe installed can vary due to size and complexity of projects. The goals and amount of cash flow requested is needed to meet the workplan goals for each fiscal year.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with Public Facilities Element of the General Plan by helping to achieve a high level of maintenance for existing facilities.

IMPACT ON THE NORTHWEST: Portions of this project are located in Northwest Pasadena which is an area targeted for revitalization.

HISTORY: This is an ongoing project that was created before 1980. The project was segmented into a multi-year phase starting in FY 2012. This is the new phase of this project for FY 2015 -2020.

Total 3,500,000 3,500,00018,578,506

15.1Responsible Department:Water and Power Department

Water SystemMeters and Services FY 2015 - 2020

1002


Meters and Services FY 2015 - 20201002Priority DescriptionProject No.

NEWAppropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 1,520,344 1,070,000 1,560,000 2,000,0002,000,000 2,000,00010,150,3441,520,344 1,070,000 1,560,000 2,000,000

DESCRIPTION: This project provides for the installation of new water meters and services throughout the City. Work included in this project involves the replacement of worn-out meters, services, meter vaults, boxes, and steel plate covers, as needed. The installation of new automatic meter readers (AMR) is expected to end in FY 2016. Beginning FY 2017, the installation of new advanced metering infrastructure (AMI) systems and meters (Smart Meters) will begin. Additional meters will continue to be replaced on an as-needed basis. Installation of AMI meters will upgrade the technology available to the customer for monitoring their water use and will improve the method of collecting meter data for billing. The repair or replacement of steel plates and/or vaults will continue on an as needed basis.

JUSTIFICATION: Upgrading the water metering technology will benefit the customer by allowing them greater access to their water use data. Enhancements to the billing system will also be realized. The replacement of old and non-functioning water meters, services, meter vaults, boxes, and covers is necessary to meet customer demand and provide a safe and efficient city infrastructure. Repair or replacement of steel plates and/or vaults have been included for the safety of pedestrians.

SCHEDULE: Focus in FY 2016 will be on the installation of 2,000 small and 100 large AMR meters. An outside contractor may be used to install small meters. Additional work in FY 2016 will include the installation of 200 new services and the replacement of approximately three meter / vault plate covers. The replacement of small meter box covers is expected to begin in FY 2016. The amout of cashflow requested is needed to meet the workplan goals of FY 2016.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to achieve a high level of maintenance for existing facilities.


Total 2,000,000 2,000,00010,150,344


Water SystemCustomer Driven Meters and Services FY 2015 - 2020

1003


Customer Driven Meters and Services FY 2015 - 2020

1003Priority DescriptionProject No.

3Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Aid to Construction (Water) 1,265,893 930,000 1,200,000 1,200,0001,200,000 1,200,0006,995,8931,265,893 930,000 1,200,000 1,200,000

DESCRIPTION: This project provides for the installation of new water meters, services, and mains as requested by customers and developers throughout the City. It also includes new fire hydrants and other requirements from the Fire Department for new building/development projects.

JUSTIFICATION: Meeting customer and developer requests for new meters and services is an important priority in providing water service. Work is done in conjunction with the Fire Department requirements.

SCHEDULE: PWP will install mains, meters, and services for customers upon request and at customers' expense.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to provide a high level of service and greater work productivity by using available technology.

HISTORY: This project was originally created and received initial funding in FY 2007. The project was segmented into a multi-year phase starting in FY 2012. This is the new phase of this project for FY 2015 - 2020.

Total 1,200,000 1,200,0006,995,893


Water SystemFire Protection System Improvements FY 2015 - 2020

1019


Fire Protection System Improvements FY 2015 - 2020


4Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 2,035,248 210,000 1,290,000 1,577,4001,577,400 1,577,4008,267,4482,035,248 210,000 1,290,000 1,577,400

Fire Protection System Improvements DESCRIPTION: This project provides for the installation of both new and replacement water distribution mains as necessary to sustain current fire protection requirements at various locations throughout the City. Work includes installation of new fire hydrants, gate valves, services, and asphalt/concrete patch/resurfacing as required by code. New developments will pay for required new mains. When mains are installed anticipating a future development, special connection charge and/or front footage charges are assessed and collected from property developers as covered under project #1003.

JUSTIFICATION: This project will ensure adequate water for fire protection in accordance with public safety requirements.

SCHEDULE: The goal is to install three miles of new distribution mains including installation / repair of 100 gate valves and asphalt / resurfacing as needed. Total miles installed will include CIP projects 1001, 1019 and 1063. The amount of cash flow requested for each CIP project is needed to meet the workplan goal for water distribution main installations in FY 2016. The actual amount of pipe installed may vary due to size and complexity of projects.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to ensure adequate water for fire protection.


Total 1,577,400 1,577,4008,267,448


Water SystemUpgrade Well Pumps, Booster Pumps, Switchgears and Meters FY 2015 - 2020

1020


Upgrade Well Pumps, Booster Pumps, Switchgears and Meters FY 2015 - 2020


5Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 1,480,566 0 950,000 400,000750,000 400,0003,980,5661,480,566 0 950,000 400,000

DESCRIPTION: This project provides for the upgrading or replacing of older and less efficient well and booster pumps, meters, and obsolete and outdated switchgears.

JUSTIFICATION: Some of the existing well and booster pumps and meters are old and inefficient. Some of the switchgears are also old and may not meet current codes. Greater operating reliability and efficiencies will be realized by these upgrades.

SCHEDULE: In FY 2016, design is expected to start on the upgrades to the Santa Anita Booster Station. Additionally, rehabilitation of the Monte Vista Well is expected to be completed. Other well, booster pump, meters and switchgear will be upgraded as required.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of service through more efficient operation of our equipment.


HISTORY: This project was created and received initial funding in FY 1994. The project was segmented into a multi-year phase starting in FY 2012. This is the new phase of this project for FY 2015 - 2020.

Total 750,000 400,0003,980,566


Water SystemReservoir Improvements FY 2015 - 2020

1037


Reservoir Improvements FY 2015 - 20201037Priority DescriptionProject No.

6Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 696,365 820,000 600,000 1,000,0002,000,000 7,000,00012,116,365696,365 820,000 600,000 1,000,000

DESCRIPTION: This project will provide for major repairs and upgrades to the City's 15 existing water tanks and reservoirs. Most of the tanks and reservoirs are over 60 years old. Examples of the repairs and upgrades may include replacement of reservoir roofing, lining the reservoir floor with hypaton liners, changing old outlet and inlet valves, seismic upgrades, and replacement of structural supports.

JUSTIFICATION: The reservoir repairs will improve overall reservoir integrity, seismic stability, and reduce or eliminate leaks.

SCHEDULE: In FY 2016, construction is expected to start on upgrades to Murray Hydro-Pneumatic Zone and the design of the seismic upgrades to Sunset Reservoir.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to achieve a high level of maintenance for existing facilities, and it is also consistent with the Seismic and Safety Element by minimizing losses due to natural disasters.

HISTORY: This project was created and received initial funding in FY 1994. The project was segmented into a multi-year phase starting in FY 2012. This is the new phase of this project for FY 2015 - 2020.

Total 2,000,000 7,000,00012,116,365


Water SystemMiscellaneous Water System Improvements FY 2015 - 2020

1006


Miscellaneous Water System Improvements FY 2015 - 2020


7Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 323,072 340,000 400,000 400,000400,000 400,0002,263,072323,072 340,000 400,000 400,000

DESCRIPTION: This project provides for miscellaneous distribution, purification, pumping plant, reservoir, ground water, gravity water, and general plant improvements to the water system at various locations throughout the City.

JUSTIFICATION: This project is necessary to provide ongoing improvements as required to maintain water quality, improve the security and appearance of physical plants and reservoirs, and maintain adequate health standards.

SCHEDULE: In FY 2016 miscellaneous projects will be constructed and water mixing equipment purchases and installations as required.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to ensure an adequate supply of safe potable water for consumption and adequate water for fire protection.


Total 400,000 400,0002,263,072


Water SystemManagement Information Systems - Water and Power Department FY 2015 - 2020

1025


Management Information Systems - Water and Power Department FY 2015 - 2020


8Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 451,564 0 100,000 50,00075,000 50,000726,564451,564 0 100,000 50,000

DESCRIPTION: This project provides for the development, upgrade, and maintenance of local area networks (LAN) at each of four departmental worksites; acquisition of equipment to interconnect substations, water facilities, and existing networks; and integration of all information critical to Water and Power (PWP) operations into the same, nonredundant database. It will further:

Install routers and firewalls in the Department's network structure; Convert Water and Power documents and drawings to electronic format and

collect/validate field data; Procure an Automated Data Collection/Bar Coding system for the Warehouse; Convert the existing meter and transformer inventory system currently stored on the

HP into a client-server application; and Clean existing data prior to beginning the conversion process.

JUSTIFICATION: The Department's October 1991 MIS study found that considerable time savings, administrative and operational benefits would accrue if manual procedures were automated and if existing "islands of automation" were integrated. This would eliminate large amounts of data entry and re-entry performed by several groups, resulting in increased productivity and reduced errors. The barcode project will save time and money by automating inventory utilizing hand-held barcode readers and barcodes. These automated systems reduce time and labor required to perform inventory counts and virtually eliminate data entry errors, thus enabling the department to collect inventory accurately and efficiently at a lower cost and with greater integrity. The existing meter and transformer inventory systems are outdated and not serving the department's current needs and they need to be converted to a client-server type application.

SCHEDULE: The workplan for FY 2016 includes: vulnerability assessment (cyber security/hacking) and implement assessment recommendations; IT upgrades pertaining to servers, switches, data center utilities; SAN enhancements; and miscellaneous hardware/software upgrades.

Total 75,000 50,000726,564


Water SystemManagement Information Systems - Water and Power Department FY 2015 - 2020

1025


RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to provide a high level of service through more efficient management of resources.

HISTORY: This project was originally created in FY 1991 and received initial funding in FY 1992. The project was segmented into a multi-year phase starting in FY 2012. This is the new phase of this project for FY 2015 - 2020.


Water SystemSunset Perchlorate Treatment Plant FY 2015 - 2020

1062


Sunset Perchlorate Treatment Plant FY 2015 - 2020


9Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 669,959 220,000 150,000 50,00050,000 50,0001,189,959669,959 220,000 150,000 50,000Total 50,000 50,0001,189,959


Water SystemSunset Perchlorate Treatment Plant FY 2015 - 2020

1062


DESCRIPTION: This project provides for the design and construction of a perchlorate treatment system, including a disinfection facility, for the Sunset Reservoir wells. Initially the plant will treat Bangham, Copelin and Sunset wells. Garfield and Villa wells may not need treatment depending on State Department of Health Services restrictions on blending and future maximum contaminate level requirements. The Sunset Reservoir wells were shut down in January 2002 when the State lowered its action level for perchlorate. An investigation is being conducted to determine the source of the perchlorate contamination affecting the Sunset Wells. Improvements and remediation to the contamination will be ongoing.

JUSTIFICATION: Treating the Sunset Reservoir wells is essential to control the spread of the perchlorate contamination plume in the groundwater. With treatment the City can resume using its local water resources.

SCHEDULE: Construction of the disinfection facility at Sunset Reservoir will continue through the second quarter FY 2016. The construction was delayed in FY 2015 due to a breach of contract (non-performance) and subsequent termination of the construction company originally hired. The project has since been redesigned and efforts to select a new contractor are underway. Construction is expected to resume in the fourth quarter of FY 2016.

Efforts to locate the source of the perchlorate contamination of the Sunset Wells will continue in FY 2016 and are ongoing until final resolution. PWP will continue to negotiate with the JPL technical and legal teams to develop the planning and data needed to move forward with the construction of the perchlorate treatment system.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element Objective 1 by providing a high level of public service at minimum cost. The project is also consistent with Objective 2 by providing a more efficient utilization of public facilities. In addition, the project is consistent with Objective 5 by providing a high level of maintenance of existing facilities.

IMPACT ON THE NORTHWEST: This project is located in Northwest Pasadena which is an area targeted for revitalization.

HISTORY: This project was created and initially funded in FY 2005. The project was segmented into a multi-year phase starting in FY 2016.


Water SystemWell Collector Pipelines

1044


Well Collector Pipelines1044Priority DescriptionProject No.

10Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 12,609,718 0 0 00 012,609,71812,609,718 0 0 0

DESCRIPTION: This project provides for the collection of water from water wells through a pipeline system and piping this water directly to reservoirs. There are two main collector pipelines. The westside collector completed in 1999 conveys water flows from Garfield and Villa wells to Sunset Reservoir. The eastside collector will convey water flows from Jourdan, Chapman, Woodbury, Monte Vista, Craig, Twombly and Wadsworth wells to Jones Reservoir.

JUSTIFICATION: This project will allow the blending of well water in the reservoir to meet current and future water quality regulations. Combining the well water flows will make future water treatment of well water more efficient and less costly. Also, this project will eliminate any entrained-air problems from wells.

SCHEDULE: Work in FY 2016 will include minor amounts of paving, calibration and monitoring associated with the construction of the disinfection facility. This project is expected to be completed in FY 2017.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to ensure an adequate supply of safe potable water for consumption.

HISTORY: This project was created and received initial funding in FY 1998. The westside collector pipeline was completed in 1999.

Total 0 012,609,718


Water SystemArroyo Spreading Basins and Intake Structures

1040


Arroyo Spreading Basins and Intake Structures1040Priority DescriptionProject No.

11Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Proposition 84 0 550,000 2,026,579 0215,000 02,791,579Water Fund 2,222,870 1,070,000 3,973,421 12,500485,000 35,0007,798,791

2,222,870 1,620,000 6,000,000 12,500DESCRIPTION: This project provides for increased spreading of water runoff in the Arroyo Seco.

JUSTIFICATION: This project will allow for the capture and spreading of water runoff in the Arroyo Seco. The work allows for the diversion of water to the existing ponds for storage used for groundwater recharge. In addition, it facilitates better management of local water resources and may help to reduce reliance on expensive imported water.

SCHEDULE: Construction is expected to start in FY 2016 on the improvements to the Arroyo spreading basins. Work will include demolition of the existing parking lot (previously utilized by JPL employees), installation of 1/2 mile of distribution main, new recreational parking areas and construction of new spreading grounds.



HISTORY: This project was created in FY 1995 and received initial funding in FY 2001.

Total 700,000 35,00010,590,370


Water SystemRecycled Water

1013


Recycled Water1013Priority DescriptionProject No.

12Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 13,885,564 0 1,000,000 1,000,0001,000,000 1,000,00017,885,56413,885,564 0 1,000,000 1,000,000Total 1,000,000 1,000,00017,885,564


Water SystemRecycled Water

1013


DESCRIPTION: This project will involve an evaluation of potential sources to obtain recycled water, a determination of use base, and design/construction of facilities and infrastructure to provide and distribute recycled water. This includes the cost to participate in the expansion of the City of Glendale's recycled water system (contribution ends in FY 2017). Phase 1 will serve four customers (including Brookside Golf Course). The scope of work for this project will include the installation of a pipeline and a storage facility at Sheldon Reservoir site to capture tunnel water and store recycled water, and the installation of approximately 4.5 miles of 20" pipeline starting at the Scholl Canyon in Glendale to the Art Center College, Brookside Golf Course, and ending at the Brookside Park. The project will also include the evaluation and conversion of an existing drinking water tank to recycled water or installation of a new 1.25 MG storage tank at Scholl Canyon, one pressure reducing station on West Drive, and a 20" pipeline to Sheldon recycled water reservoir.

JUSTIFICATION: Future water supplies in Southern California are expected to be limited. Recycled water can augment fresh water supplies through its use for golf courses, freeway landscaping, parks, schools, large turf areas, and industrial processes.

SCHEDULE: Project design and EIR are expected to be completed in FY 2016 and necessary pre-construction permits will be obtained. Should outside funding become available, construction is expected to begin FY 2017 on Phase 1 of the non-potable/recycle water system. Phase 1 includes the installation of piping from the Scholl Canyon reservoir, installation of a pressure reducing station at West Drive, and installation of pipeline between Scholl Canyon and West Drive.

Management is actively seeking outside sources of funding (governmental grants and loans).

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the General Plan and would allow the purchase of more economical water for specific use. It will also allow the Department to utilize existing water resources efficiently, and it is consistent with Land Use Element Objective 18 by increasing the efficiency of water use.


HISTORY: This project was created and received initial funding in FY 1993.


Water SystemEnterprise Resource Plan (ERP) - Water System

1072


Enterprise Resource Plan (ERP) - Water System1072Priority DescriptionProject No.

13Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 380,618 199,405 58,221 00 0638,244380,618 199,405 58,221 0Total 0 0638,244


Water SystemEnterprise Resource Plan (ERP) - Water System

1072


DESCRIPTION: This project provides for the replacement of the water systems' portion of the Enterprise Resource Planning (ERP) system that will seamlessly integrate all information from the financial, human resources, payroll, and budget systems. The scope of this multi-year initiative includes the analysis, selection, purchase and implementation of the software and hardware necessary to replace and integrate these systems under a single ERP system.

JUSTIFICATION: The City of Pasadena's current financial system was implemented on July 1, 1997 and the current version is no longer supported by the vendor. In addition, various components within this system are not integrated which results in numerous inconsistencies in the financial information provided. Further, this system is not integrated with the human resources, payroll, and budget systems. This non-integration requires extremely labor-intensive processes to validate the information for accuracy, which results in an increased risk for human error.

An ERP system is a software package that can seamlessly integrate all information flowing through an organization from a single information repository, including financial and accounting, human resource information, payroll, budget, inventory, asset, customer information, and others. An ERP system can deliver new management capabilities, improve operating efficiencies by streamlining or eliminating inefficient manual processes, increase accuracy, and deliver real-time financial information and reporting to City management. In the process, it will eliminate disparate stand-alone systems, provide an opportunity to re-engineer processes with industry best practices and templates, and establish a backbone structure that can be leveraged to handle all operational processes.

SCHEDULE: The ERP is an enterprise project being coordinated through DoIT.

RELATIONSHIP TO THE GENERAL PLAN: This project is consistent with Public Facilities Element Policy 202.0 by achieving a high level of public service through more efficient management and greater work productivity.

SPECIAL CONSIDERATION: The budget includes the Water Fund's cost allocation for the ERP project and additional PWP costs to build interface solutions to Tyler Munis.

HISTORY: This project was created as the Enterprise Resource Planning System (project 71149) in FY 2013 and initially funded with Water Fund in FY 2015.


Water SystemCustomer Information System

1011


Customer Information System1011Priority DescriptionProject No.

14Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 965,585 0 650,000 200,000550,000 224,0002,589,585965,585 0 650,000 200,000

DESCRIPTION: This project provides for the purchase and implementation costs to acquire a new Customer Information and Utility Billing System. The ECIS (Customer Information System) utility billing system has been in place for 10 years and is not keeping up with technology. ECIS is an aging legacy system that is losing its capability to keep up with newer technologies to improve meter reading, billing, customer payment and collection.

JUSTIFICATION: The ECIS utility billing system is vital to the security and timeliness of customer information, meter reads, billing, customer payment and collection. As the system ages and its capabilities become limited, the system does not deliver the service and information customers expect. Further, the current system is not flexible, which requires vendor support at an hourly rate for any changes needed to be made by the Department.

SCHEDULE: The workplan for FY 2016 will include selection of a consultant to complete the requirement definition, develop an RFP and evaluate responses for upgrade or replacement of the utility billing system.

RELATIONSHIP TO THE GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping maintain a high level of public service through expanded services, efficient management and greater work productivity.

HISTORY: This project was created and received initial funding in FY 2000. One CIS system software upgrade was completed in FY 2003, a second in FY 2007, and a third upgrade completed in FY 2009.

Total 550,000 224,0002,589,585


Water SystemWater and Power Warehouse Modernization

1056


Water and Power Warehouse Modernization1056Priority DescriptionProject No.

15Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 1,769,047 0 0 00 01,769,0471,769,047 0 0 0

DESCRIPTION: This project provides for the modernization of the warehouse including the upgrading of the freight elevator. Included in this plan is the enhancement of the existing fire sprinkler system along with installation of new fire alarms to bring the building up to code. These changes will allow the warehouse to operate with maximum efficiency using a computer inventory tracking system. Racks, shelving, and bin systems will be replaced as needed, or if deemed to be seismically unsafe. Racking and shelving will be a combination of open and closed for maximum space utilization. Grip pallet racks for oversized or heavier-weight items will be installed and current open racks retrofitted for weight-bearing loads. Materials handling equipment including pallet jacks, carts, dollies, basket hampers, coil lifters, etc. will be replaced as needed. Ergonomically correct workstations will also be installed throughout the warehouse.

JUSTIFICATION: The warehouse has not had any significant upgrades in approximately 30 years. Racking systems inside the warehouse are inadequate, undersized, and not properly laid out to provide for efficient storage and retrieval of inventory. Exterior racks in the yards are not up to code for heavy loads and are seismically unsafe.

SCHEDULE: Work on existing warehouse building is scheduled to continue in FY 2016 for Water utility functions.

RELATIONSHIP TO THE GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of service through efficient warehouse management and greater work productivity. It also provides a safe and secure working environment for employees.

HISTORY: This project was created in FY 2003 and fully funded in FY 2012.

Total 0 01,769,047


Water SystemWater Telemetry and On-Line Water Quality Detectors FY 2015 - 2020

1034


Water Telemetry and On-Line Water Quality Detectors FY 2015 - 2020


16Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 154,398 20,000 50,000 50,00050,000 50,000374,398154,398 20,000 50,000 50,000

DESCRIPTION: This project provides for upgrading the existing Supervisory Control and Data Acquisition (SCADA) system to make it more reliable under normal and major failure conditions.

JUSTIFICATION: The current SCADA system for the Water Division was implemented in FY 2001. The new system entails computer communication equipment, and instrumentation and controls at remote water division sites. The system provides reliable, accurate, and additional water system data through upgraded telemetry equipment and field instrumentation. It also provides more reliable and expandable service, reduces manual reporting, and allows integration of software programs such as inventory control and maintenance management.

SCHEDULE: SCADA upgrade to automate the communication process and related fine tuning will continue into FY 2016.


HISTORY: This project was created and received initial funding FY 1994.

Total 50,000 50,000374,398


Water SystemGeographic Information System - Water and Power Department

1009


Geographic Information System - Water and Power Department


17Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 703,903 0 100,000 75,00075,000 75,0001,028,903703,903 0 100,000 75,000

DESCRIPTION: This project provides for the analysis, development, and procurement of a departmental geographic information system (GIS) for the Water and Power Department. The base map has been completed, followed by application development, hardware procurement and/or procurement of custom off-the-shelf programs, and conversion of utility data.

JUSTIFICATION: The GIS will reduce the cost of maintaining manually produced and updated maps and record systems. It will also reduce duplicate record keeping by different sections of the department. In addition, it will provide greater reliability, faster data access, and more efficient processing of information.

SCHEDULE: The FY 2016 workplan includes: web GIS enhancements; Mapplet implementation for iOS; Water Mobile GIS enhancements; ESRI and ArcFM software training; and miscellaneous upgrades.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of public service through more efficient management and greater work productivity.

HISTORY: This project was created before FY 1994 and received initial funding in FY 1994.

Total 75,000 75,0001,028,903


Water SystemField Service Automation

1012


Field Service Automation1012Priority DescriptionProject No.

18Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 318,678 0 55,000 55,00055,000 55,000538,678318,678 0 55,000 55,000

DESCRIPTION: This project provides for the following upgrades for the Customer Service Field Service Group Meter Readers and Reconnect:

Automatic Meter Reads (AMR) - Radio Frequency Meter Reading Handheld Devices and drive-by meter reading equipment

Upgrades of Meter Reading Software (MVRS)Meter Reading Training Software

This project is expected to help automate to the extent possible, utility meter reading and reconnect processes.

JUSTIFICATION: Upgrades to the Customer Service Meter Reading Operation will reduce the operational costs of meter reading and help improve billing accuracy by enabling the department to obtain accurate reads from the field. AMR water meters are being installed throughout the City. Meter Reading Handheld devices are being upgraded and enabled to read regular water meters and AMR water meters. MVRS Meter Reading Software is being upgraded to accommodate changes in the upload and download of information from the billing system. Meter Reader Training Software will be upgraded to provide meter readers with the latest training tools. Other forms of meter reading such as drive-by and remote reading technology will be investigated for possible pilot programs. Mobile dispatching of service orders will also be investigated for a possible pilot program.

SCHEDULE: In FY 2016, workplan includes on-going projects for software and hardware upgrades to meter reading handheld device, water probes, electric probes, and meter reading software.

RELATIONSHIP TO THE GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of public service through expanded services, efficient management and greater work productivity.


Total 55,000 55,000538,678


Water SystemMonk Hill Perchlorate Treatment Plant

1063


Monk Hill Perchlorate Treatment Plant1063Priority DescriptionProject No.

19Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Federal Funds - NASA 3,005,148 0 500,000 500,000200,000 450,0004,655,1483,005,148 0 500,000 500,000

DESCRIPTION: This project provides for the design and construction of a perchlorate treatment system for the Monk Hill wells. The plant will treat Arroyo, Well 52, Windsor and Ventura wells. Perchlorate was first detected June 1997, and by January 2002 all four wells were shut down when the State lowered its action level for perchlorate.

JUSTIFICATION: Treating the Monk Hill wells will help control the spread of the perchlorate contamination plume in the groundwater. With treatment, the City can continue using its local water resources instead of relying on expensive imported water supplies. The responsible parties will pay the cost of this groundwater treatment process.

SCHEDULE: The purchase of the Calgon perchlorate treating equipment for the Monk Hill Treatment plant will occur in FY 2016. In addition, work will begin at the Monk Hill facility during FY 2016 for the installation of a new backwash line and pipeline located in the former JPL parking lot.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element Objective 1 by providing a high level of public service at minimum cost. The project is also consistent with Objective 2 by providing a more efficient utilization of public facilities. In addition, the project is consistent with Objective 5 by providing a high level of maintenance of existing facilities.



Total 200,000 450,0004,655,148


Water SystemRadio Equipment Replacement

1065


Radio Equipment Replacement1065Priority DescriptionProject No.

20Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 1,052,827 0 25,000 025,000 01,102,8271,052,827 0 25,000 0

DESCRIPTION: This project provides for the research, analysis, procurement, and implementation of new digital radio equipment for Pasadena Water and Power (PWP) field operations. This project will also look into incorporating mobile data terminal technology or vehicle locator devices for PWP vehicles.

JUSTIFICATION: The existing radio equipment does not conform to the upcoming Federal Communications Commission rule requirements. Therefore, PWP plans to replace existing equipment with digital radio equipment that conforms to the new requirements.

SCHEDULE: In FY 2016, additional radios will be purchased as needed.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with Objective 4 of the Public Facilities Element of the General Plan by helping to provide a high level of service and greater work productivity by using available technology. This project is also consistent with Public Facilities Objective 2 by providing more efficient development and utilization of public facilities.


Total 25,000 01,102,827


Water SystemInteractive Voice Response System (IVR)

1016


Interactive Voice Response System (IVR)1016Priority DescriptionProject No.

21Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 220,851 0 25,000 18,75018,750 18,750302,101220,851 0 25,000 18,750

DESCRIPTION: This project will provide for the Water Division's share of the procurement of the Pasadena Water and Power's portion of an Interactive Voice Response/Interactive Web Response (IVR/IWR) system.

JUSTIFICATION: The new IVR/IWR system will expand service to customers by providing immediate alternatives for automated information access and payments as well as personal assistance via telephone or the internet. It is an integral part of Pasadena Water and Power's effort to increase customer service levels while reducing operating costs in a deregulated environment. Integration of the IVR/IWR system with Orcom will bring call-back functionality to the system.

SCHEDULE: The workplan for FY 2016 is to procure hardware and software for voice activated commands; convert a portion of the existing application to a conversation style IVR; and modify options to accommodate Electronic Bill Presentment and Payment (EBPP) functions.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of public services, efficient management and greater work productivity.


Total 18,750 18,750302,101


Water SystemDevil's Gate Tunnels

1043


Devil's Gate Tunnels1043Priority DescriptionProject No.

22Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 351,278 0 10,000 10,00010,000 10,000391,278351,278 0 10,000 10,000

Water flow from Devil's Gate Tunnel DESCRIPTION: This project will rehabilitate the Devil's Gate Tunnels, upgrade pumping equipment to maximize the use of surface runoff water through Devil's Gate tunnels, and the installation of a metering system for water diverted for irrigation.

JUSTIFICATION: Water from the Devil's Gate Tunnels can be diverted for irrigation at various locations and will reduce the use of groundwater and/or the purchase of more expensive imported water.

SCHEDULE: Work during FY 2016 will include the continued environmental monitoring, mitigation and reporting, repairs to facility, and the calibration and testing of meters as part of this CIP project.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of service through more efficient management of resources. It is also consistent with the Conservation Element by encouraging a more efficient utilization of the City's water resources.


Total 10,000 10,000391,278


Water SystemFacility Security Systems

1054


Facility Security Systems1054Priority DescriptionProject No.

23Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 372,636 0 300,000 50,000400,000 50,0001,172,636372,636 0 300,000 50,000

DESCRIPTION: This project will provide for new security systems and upgrades to existing security systems at all water facilities. These security systems include: new video monitoring systems; electronic keying devices; security lighting; intrusion alarm upgrades; perimeter protection upgrades; and gate entry protection upgrades.

JUSTIFICATION: This project will provide security systems at all water facilities consistent with accepted industry standards. These security systems will reduce the water system's exposure to security breaches.

SCHEDULE: Work planned in FY 2016 will include a study to develop the scope of work necessary for the upgrade of security systems at all Water facilities, including new security cameras, motion detectors, keycard access and installation of new gate entry systems.

RELATIONSHIP TO THE GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to provide a high level of public service through more efficient management of resources.


Total 400,000 50,0001,172,636


Water SystemNew Well Projects (Conjunctive Use)

1021


New Well Projects (Conjunctive Use)1021Priority DescriptionProject No.

24Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 275,880 0 85,000 02,915,000 03,275,880275,880 0 85,000 0

DESCRIPTION: This project will provide for drilling new groundwater wells and recovery wells and capital facilities that could include aquifer recharge and storage. Recovery wells allow for injection of water into the groundwater aquifer. Groundwater wells have a useful life of approximately 100 years. Many of the Water and Power wells are at the end of their usefull life. Drilling new wells will serve to replace existing older wells.

JUSTIFICATION: The option of refilling natural aquifers with injection or percolation is of increased in importance, particularly during long-term dought conditions. Economies of scale will be realized from efficient use of the available storage space in the underlying groundwater basin, and at the same time improve the reliability of water supplies during periods of drought.

SCHEDULE: No work is anticipated for FY 2016. Work is expected to begin FY 2017 on a feasibility study to determine the best location for the installation of a new groundwater well.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to maintain a high level of service through more efficient management of resources. It is also consistent with the Conservation element by encouraging a more efficient utilization of the City's water resources.

OPERATING BUDGET IMPACT: The wells will permit greater purchases of MWD water at reduced rates. The result will be a reduction in annual operating expenses.


Total 2,915,000 03,275,880


Water SystemWater Quality Treatment

1041


Water Quality Treatment1041Priority DescriptionProject No.

25Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 394,459 0 0 00 0394,459394,459 0 0 0

DESCRIPTION: This project provides for the design, engineering, and construction of facilities to treat Pasadena area water for increasing contaminant levels (nitrate, perchlorate, etc.).

JUSTIFICATION: Pasadena wells are slowly showing increasing contaminant levels and will exceed State maximum contaminant levels in the near future. These facilities will treat the local well water. Local well water is cheaper than imported water.

SCHEDULE: Work is expected to begin on a study to explore the best method of biological treatment for nitrates and perchlorates at various wells.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with the Public Facilities Element of the General Plan by helping to ensure an adequate supply of safe potable water for consumption.


Total 0 0394,459


Water SystemEnterprise Content Management System

1071


Enterprise Content Management System1071Priority DescriptionProject No.

26Appropriated

ThroughFY 2015

AdoptedFY 2016

ProposedFY 2017

ProposedFY 2018

ProposedFY 2019

ProposedFY 2020

and Beyond

TotalEstimated

Costs

Water Fund 97,300 0 0 00 097,30097,300 0 0 0

DESCRIPTION: This project provides for the replacement of the document imaging and records management system. The replacement system, an Enterprise Content Management (ECM) system is expected to be used by all departments for document management needs and provide the following core feature functions: document imaging, content management, records management, e-forms, e-signatures, and automated workflow. The project will include the development of a standard taxonomy (document indexing scheme) and updated records retention schedules based on the taxonomy established per department.

JUSTIFICATION: The current imaging and records management system, which is an electronic repository for all official City records, birth certificates, and planning and building permits, requires replacement after nearly ten years in service. In addition, nearly every City department identified document imaging, records management, automated workflow and e-forms as an efficiency and cost savings solution during the development of the Five-Year IT Strategic Plan. Electronic management of documents and other forms of content reduces the need for physical storage space, which reduces office space requirements and storage fees. Staff performing clerical duties such as copying and filing can be redirected to perform higher level functions and paper based processes and routing can be streamlined using automated workflow. Compliance with records and archiving policies will be greatly improved with features that include audit trails, permissions and digital signatures.

SCHEDULE: No work is scheduled for FY 2016.

RELATIONSHIP TO THE GENERAL PLAN: This project is consistent with the Public Facilities Element Policy 202.0 by providing a high level of public service through more efficient management and greater work productivity.

SPECIAL CONSIDERATION: This project is also shown in the Electric System (Project 3204) and Technology Projects Sections. The appropriate dollar amount is not included in the Category Summary total for the Technology Projects Section to avoid duplication. This project sheet is the Water System's portion of a larger project. The total estimated project cost is $400,000.

HISTORY: This project was created and fully funded in FY 2013.

Total 0 097,300


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CIP Project - Full Project Report - California · 2017-08-31 · Management Information Systems -...

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