CIRCULAR 2017/02 Dear Valued Members,

Warmest greetings from Easturia Vacation Club!

1. EASTURIA VACATION CLUB 6th MEMBERS ANNUAL GENERAL MEETING

We are pleased to inform that the 6th Members Annual General Meeting of Easturia Vacation Club to elect the Liaison Committee 2017/2018 has been scheduled as follows:

Date/Time 21st October 2017, Saturday, 10:00 a.m. Venue Sadong Room, Grand Margherita Hotel, Kuching, Sarawak The Notice of 6th Annual General Meeting, Proxy Form and Nomination Form, as well as Trust Fund and Sinking Fund-Financial Statements for the year ended 31 December 2016, are enclosed for your reference and perusal. Both primary members and secondary members of Easturia Vacation Club memberships are cordially invited to attend. Kindly RSVP via completing the RSVP Reply Slip below and returning the Reply Slip to any of our Member Service Centre by 20 September 2017. Please bring and present your Easturia Vacation Club Membership Card for registration.

2. UPDATE YOUR CONTACT DETAILS

Should there be any change in your contact details, kindly fill up the enclosed Data Correction Request Form and return the completed Form to our Member Service Centre. Your prompt action on this matter is vital to ensure that our correspondences and notices reach you on timely basis.

For further information on this circular or should you require any assistance on your membership, please do not hesitate to contact any of our Member Service Centres. “Dream & Discover” Best regards, Member Relation Department Easturia Vacation Club Sara Worldwide Vacations Berhad 11 August 2017

Easturia Vacation Club 6th AGM - RSVP REPLY SLIP

Tick (√) where applicable. Please reply to any of Sara Worldwide Vacations Berhad Member Service Centres by 20 September 2017.

I/WE WILL ATTEND A) Both primary and secondary members ( ) B) Primary member only ( ) C) Secondary member only ( ) I/WE ARE UNABLE TO ATTEND _____________________________ ____________________ _______________ Name of Primary Member Signature of Primary Member Date

6th MEMBERS ANNUAL GENERAL MEETING

NOMINATION FORM

(A) Member nominated for election as a member of the Liaison Committee for year 2017:

Name of nominee :

Membership no. :

Proposer : Seconder :

Name : Name :

Membership no. : Membership no. :

Date : Date :

(B) Nominee’s consent

I hereby consent to the nomination of myself for election as a member of the Liaison

Committee for year 2017/2018.

Name :

Membership no. :

Date :

Note : Please complete the form in BLOCK letters. The nominee, proposer and seconder must be principal

members who have fully paid their membership fee and whose memberships are not in absent status or

suspended for any reason.

Nomination form can be delivered by hand/post to the Unit W22-02, Level 22, Ariva Gateway Kuching,

No. 9 Jalan Bukit Mata, 93100 Kuching, Sarawak, Malaysia.

Nomination form must be complete, original and reach Unit W22-02, Level 22, Ariva Gateway Kuching,

No. 9 Jalan Bukit Mata, 93100 Kuching, Sarawak, Malaysia not less than forty-eight (48) hours before

the time set for holding the meeting or adjourned meeting as the case may be.

6th MEMBERS ANNUAL GENERAL MEETING

PROXY FORM

I, _________________________________________________________________________

(Membership no: _________________), being a member of Easturia Vacation Club hereby appoint the

following person:

Name :

Membership no :

or failing which, the Chairman of the Meeting as my proxy to vote for me on my behalf at the 6th

Members Annual General Meeting to be held at Sadong Room, Grand Margherita Hotel, Kuching,

Sarawak on 21st October 2017 or on any adjournment thereof.

_______________________________

Signature of Member

Date :

Note : Only principal member who has fully paid his membership fee and whose membership is not

in absent status or suspended for any reason can appoint or be appointed as a proxy.

Proxy form can be delivered by hand/post to the Unit W22-02, Level 22, Ariva Gateway

Kuching, No. 9 Jalan Bukit Mata, 93100 Kuching, Sarawak, Malaysia.

Proxy form must be complete, original and reach Unit W22-02, Level 22, Ariva Gateway

Kuching, No. 9 Jalan Bukit Mata, 93100 Kuching, Sarawak, Malaysia not less than forty-

eight (48) hours before the time set for holding the meeting or adjourned meeting as the case

may be.

BORANG PERMOHONAN PEMBETULAN DATA PERIBADI

Permohonan Pembetulan Data Peribadi ini dibuat kepada: Sara Worldwide Vacations Berhad (No. Syarikat. 19223-V) NOTA PENTING:

Borang ini hendaklah dilengkapkan oleh individu yang memohon untuk pembetulan data peribadi.

Permohonan anda tidak akan diproses sekiranya maklumat/ dokumen yang diberikan adalah tidak lengkap.

Pemohon Pihak Ketiga hendaklah hadir di pejabat/ Pusat Perkhidmatan Keahlian yang berkenaan untuk menyerahkan borang ini dan untuk pengesahan maklumat dan dokumen yang diperlukan.

Dokumen sokongan yang diperlukan di dalam borang ini hendaklah disertakan. Kami akan memberi maklumbalas dalam tempoh 21 hari dari tarikh penerimaan borang permohonan yang lengkap bersama dengan dokumen yang disertakan bersama.

Sekiranya anda mempunyai sebarang pertanyaan/ memerlukan sebarang panduan untuk mengisi borang ini anda boleh menghubungi Pegawai Khidmat Keahlian di talian (60)82-238007/ emel ke kch_memberservice@saraworldwide.com.my

Sekiranya anda ingin menghantar borang ini melalui pos/ faks, borang yang lengkap diisi boleh dihantar ke: Unit W22-01, Ariva Gateway, Level 22, No.9, Jalan Bukit Mata, 93100 Kuching, Sarawak/ (60)82-248007(Faks)

BAHAGIAN A: TENTANG DIRI ANDA □ Saya adalah ahli dan saya ingin membetulkan data peribadi saya □ Saya adalah Pemohon Pihak Ketiga (iaitu; Saya membuat permohonan untuk pembetulan data peribadi ini untuk ahli yang lain)

BAHAGIAN B: BUTIRAN SUBJEK DATA Nama Penuh (seperti dalam Kad Pengenalan): _______________________________________ No. Kad Pengenalan/ Paspot: ______________________________(salinan dikepilkan bersama) Alamat: ______________________________________________________________________ No. Keahlian:__________________________________________________________________ No. Telefon:- Pejabat/ Rumah/ Bimbit: _____________________________________________ Emel: ________________________________________________________________________

BAHAGIAN C: BUTIRAN PEMOHON PIHAK KETIGA [untuk diisi sekiranya permohonan dibuat oleh selain Subjek Data] Nama Penuh: ____________________________________________________________________ No. Kad Pengenalan/ Paspot: ___________________________________(salinan dikepilkan bersama) Alamat: ________________________________________________________________________ No. Telefon:- Pejabat/ Rumah/ Bimbit: _________________________________________________ Emel: __________________________________________________________________________ → Saya membuat permohonan bagi pembetulan data peribadi Subjek Data ini kerana Subjek Data: □ di bawah umur 18 tahun dan saya adalah ibu bapa/ penjaga yang sah/ yang mempunyai tanggungjawab ibu bapa terhadap Subjek Data □ tidak berupaya untuk menguruskan hal ehwalnya dan saya telah dilantik oleh Mahkamah untuk menguruskan hal ehwalnya □ telah meninggal dunia dan saya telah dilantik sebagai pentadbir bagi estet Subjek Data □ saya diberikan kuasa secara bertulis untuk membuat permohonan pembetulan data ini. □ lain-lain alasan: (sila nyatakan): ………………………………………………………………………………………………… → Bagi membuktikan kelayakan saya, saya lampirkan yang berikut: □ salinan Kad Pengenalan/ Paspot (salinan asal akan dikemukakan untuk pemeriksaan); dan □ salinan asal Perintah Mahkamah/ Surat Kuasa Wakil □ salinan asal surat kebenaran dari Subjek Data □ dokumen-dokumen yang lain (sila nyatakan): …………………………………………………………………………………………..

BORANG PERMOHONAN PEMBETULAN DATA PERIBADI

PART D: PEMBETULAN DATA PERIBADI YANG DIPERLUKAN

Butiran Data Peribadi (i.e.; alamat, nombor telefon dll)

Pembetulan/ Pemotongan/ Penambahan Data Peribadi

Produk Catatan

BAHAGIAN E: DEKLARASI (oleh Subjek Data/ Pemohon Pihak Ketiga) Saya, __________________________________ (No. Kad Pengenalan/ Paspot: _______________________) dengan ini mengesahkan bahawa maklumat dan kesemua dokumen yang saya lampirkan bersama ini adalah benar dan tepat. …………………………………………………………………………….. Tarikh: …………………………………………………. (Tandatangan Subjek Data/ Pemohon Pihak Ketiga)

BAHAGIAN G: AKUAN PENERIMAAN (oleh Sara Worldwide Vacations Berhad) Diterima oleh: ……………………………………………………….. Tarikh Diterima: …………………….………………………. (tandatangan kakitangan Sara Worldwide Vacations Berhad yang menerima dokumen ini)

Nama: ……………………………………………………………………. Jawatan: ………………………………………………………… Pejabat/ Pusat Perkhidmatan Keahlian: ….…………….. Cop Rasmi:

PERSONAL DATA CORRECTION REQUEST FORM

This Data Correction Request is made to : Sara Worldwide Vacations Berhad (Company No. 19223-V)

IMPORTANT NOTE:

This form is to be completed by individuals requesting correction to personal data.

Your request may not be processed if the information/ document provided is incomplete.

Third Party Requestor is to be present at the relevant office/ Member Service Centre to submit this form and for verification of information and documents required.

The supporting document(s) required in this form must be provided. We will respond within 21 days of receipt of the completed form with accompanying documents.

If you have any queries/ need any guidance in filling-up this form, you may contact: Member Relation Officer at (60)82-238007/ email to kch_memberservice@saraworldwide.com.my

If you wish to mail this form, the duly completed form can be mailed/ faxed to: Member Relation Officer (Data Correction Request), Unit W22-01, Ariva Gateway, Level 22, No.9, Jalan Bukit Mata, 93100 Kuching, Sarawak/ (60)82-248007(Fax)

PART A: ABOUT YOURSELF □ I am a member and I would like to access my personal data □ I am a Third Party Requestor (i.e. I am making this request or personal data of another member.)

PART B: PARTICULARS OF THE DATA SUBJECT Full Name (as per NIRC): _________________________________________________________ NRIC/ Passport Number: ____________________________________(photocopy to be attached) Address: ______________________________________________________________________ Membership Number: ___________________________________________________________ Telephone Number:- Office/ Home/ Mobile: ___________________________________________ Email: ________________________________________________________________________

PART C: PARTICULARS OF THIRD PARTY REQUESTOR [to be filled if request is made by a person other than Data Subject] Full Name: ____________________________________________________________________ NRIC/ Passport Number: _____________________________________(photocopy to be attached) Address: ______________________________________________________________________ Telephone Number:- Office/ Home/ Mobile: ___________________________________________ Email: ________________________________________________________________________ → I am making this request for the personal data of Data Subject because Data Subject: □ is a minor and I am the parent/ legal guardian / parental responsibility over the Data Subject □ is incapable of managing his/ her affairs and I have been appointed by Court to manage his affairs □ had passed away and I have been appointed as administrator of Data Subject’s estate □ authorised me in writing to make this data correction request □ other reason: (please specify): ………………………………………………………………………………………………… → In proof of my capacity, I enclose the following: □ copy of my NRIC/ Passport (original to be produced for inspection); and □ original of Court Order/ Power of Attorney □ original of authorisation letter from Data Subject □ other documents (please specify): …………………………………………………………………………………………..

PERSONAL DATA CORRECTION REQUEST FORM

PART D: THE PERSONAL DATA CORRECTION REQUESTED

Personal Data Item (e.g.address, telephone number etc)

Correction/ Deletion/ Additional of Personal Data

Product Remark

PART E: DECLARATION (by Data Subject/ Third Party Requestor) I, __________________________________ (NRIC/ Passport No: _______________________) hereby certify that the information given in this form and all documents enclosed are true and accurate. …………………………………………………………………………….. Date: …………………………………………………. (Signature of Data Subject/ Third Party Requestor)

PART F: ACKNOWLEDGEMENT RECEIPT (by Sara Worldwide Vacations Berhad) Received by: ……………………………………………………….. Date Received: .……………………………………………. (signature of Sara Worldwide Vacations Berhad staff receiving the request)

Name: …………………………………………………………………. Designation: …………………………………………………. Office/ Member Service Centre: …….…………………… Official Stamp: