Citizens and Governance in Citizens and Governance in a Knowledge-based Societya Knowledge-based Society

Guidelines on Proposals Guidelines on Proposals

Presented by Henry Scott, EKTPresented by Henry Scott, EKT

OverviewOverview Who can participate?Who can participate? Evaluation procedureEvaluation procedure Evaluation criteriaEvaluation criteria Selection processSelection process Opportunities for evaluatorsOpportunities for evaluators The proposal itselfThe proposal itself Pre-proposal checkPre-proposal check Notification of intentNotification of intent Hints regarding the contribution to the ERAHints regarding the contribution to the ERA Advice to potential applicantsAdvice to potential applicants Further sources of information & helpFurther sources of information & help

Who can Participate?Who can Participate?

CountryCountry Participation Money Participation MoneyEUEU Yes Yes Yes Yes

Candidate countriesCandidate countries Yes Yes Yes Yes

(BG, RO, Turkey)(BG, RO, Turkey)

NO, FL, ISNO, FL, IS Yes Yes Yes Yes

IsraelIsrael Yes Yes Yes Yes

SwitzerlandSwitzerland Yes Yes Yes Yes

““INCO” countriesINCO” countries Yes Yes Yes,... Yes,...

““Rest of the world” Rest of the world” Yes Yes Yes,but...Yes,but...

Evaluation ProcedureEvaluation Procedure

External, independent evaluatorsExternal, independent evaluators Three to five evaluators per proposalThree to five evaluators per proposal Consensus MeetingsConsensus Meetings Detailed consensus reportDetailed consensus report All blocks of criteria with equal weightingAll blocks of criteria with equal weighting Thresholds per block and overall (x out of 5)Thresholds per block and overall (x out of 5) Only proposals passing thresholds are Only proposals passing thresholds are

eligible for fundingeligible for funding

Two-Stage-Evaluation Two-Stage-Evaluation for NoE/IPfor NoE/IP

First Stage:First Stage: Open to all applicantsOpen to all applicants Proposals of maximum 25 pagesProposals of maximum 25 pages Evaluated against key criteria:Evaluated against key criteria:

• IP: Relevance, S&T Quality IP: Relevance, S&T Quality • NoE: Relevance, IntegrationNoE: Relevance, Integration

Second Stage:Second Stage: Open only for those passing the first stageOpen only for those passing the first stage Full proposalsFull proposals Evaluated against full range of criteriaEvaluated against full range of criteria

Criteria for Criteria for Networks of ExcellenceNetworks of Excellence

Relevance to the objectives of the Relevance to the objectives of the work programmework programme (3) (3)

Potential ImpactPotential Impact (3) (3) Excellence of participantsExcellence of participants (3) (3) Degree of integration and the joint Degree of integration and the joint

programme of activitiesprogramme of activities (4) (4) Organisation and management Organisation and management (3) (3)

Overall threshold:Overall threshold: 4 4

Criteria for Integrated ProjectsCriteria for Integrated Projects

Relevance to the objectives of the Relevance to the objectives of the work programmework programme (3) (3)

Potential ImpactPotential Impact (3) (3) S&T Excellence S&T Excellence (4) (4) Quality of the consortiumQuality of the consortium (3) (3) Quality of the managementQuality of the management (3) (3) Mobilisation of resourcesMobilisation of resources (3) (3)

Overall threshold:Overall threshold: 4 4

Criteria for STREPs and CAsCriteria for STREPs and CAs

Relevance to the objectives of the (3)Relevance to the objectives of the (3)programmeprogramme

STREP: S&T Excellence/STREP: S&T Excellence/ CA: Quality of coordinationCA: Quality of coordination (4) (4) Potential ImpactPotential Impact (3) (3) Quality of the consortiumQuality of the consortium (3) (3) Quality of the managementQuality of the management (3) (3) Mobilisation of resourcesMobilisation of resources (3) (3)

Overall threshold:Overall threshold: 3.5 3.5

SelectionSelection

Number of “positively” evaluated proposals Number of “positively” evaluated proposals (normally) exceeds available budget(normally) exceeds available budget

Commission selects among the “positively” Commission selects among the “positively” evaluated proposals according toevaluated proposals according to balanced distribution between disciplines etc.balanced distribution between disciplines etc. coverage of research taskscoverage of research tasks structuring and integrating effects for the ERAstructuring and integrating effects for the ERA

Selection needs approval of Member States Selection needs approval of Member States

Evaluators needed ...Evaluators needed ...

Evaluation is crucial !Evaluation is crucial ! Involvement of high quality evaluators Involvement of high quality evaluators

from all over Europe requiredfrom all over Europe required Stressful, but highly interesting taskStressful, but highly interesting task Open call for applications from individuals Open call for applications from individuals

and for suggestions from institutions:and for suggestions from institutions:www.cordis.lu/experts/fp6_candidature.htmwww.cordis.lu/experts/fp6_candidature.htm

The Two Parts of a ProposalThe Two Parts of a Proposal

Part A: FormsPart A: Forms Factual information on partners, budget Factual information on partners, budget

summarysummary Specific for each instrumentSpecific for each instrument

Part B: Scientific part Part B: Scientific part Objectives, Impact, Implementation Plan, Objectives, Impact, Implementation Plan,

Consortium, Management, Resources, Consortium, Management, Resources, Workplan, Workpackages, Milestones, Workplan, Workpackages, Milestones, Deliverables,…Deliverables,…

Specific for each instrumentSpecific for each instrument

Pre-Proposal CheckPre-Proposal Check

You can have an outline of your proposal You can have an outline of your proposal checked by Commission staffchecked by Commission staff

Strictly informal and not bindingStrictly informal and not binding Up to one month prior to deadlineUp to one month prior to deadline Only one check per proposalOnly one check per proposal Preferably by e-mail toPreferably by e-mail to

rtd-citizens@cec.eu.intrtd-citizens@cec.eu.int Please respect “roughly two pages” ...Please respect “roughly two pages” ...

Notification (formerly Notification (formerly ‘Pre-Registration’)‘Pre-Registration’)

Helps the Commission to prepare the evaluation Helps the Commission to prepare the evaluation process …process …

… … by providing them with an early “warning” on by providing them with an early “warning” on what kind of proposals they can expectwhat kind of proposals they can expect

Notification possible viaNotification possible viawww.cordis.lu/calls/citizenswww.cordis.lu/calls/citizens

Notification does not commit you to submitting a Notification does not commit you to submitting a proposal …proposal …

... and is not mandatory. ... and is not mandatory.

Hints regarding the Hints regarding the contribution to the ERA (1)contribution to the ERA (1)

Rigorous comparative research (IP,STREP)Rigorous comparative research (IP,STREP) Meaningful cooperation within and between Meaningful cooperation within and between

disciplines (NoE, IP)disciplines (NoE, IP) Common/Shared infrastructures (NoE, IP) Common/Shared infrastructures (NoE, IP) Reviews of the state-of-the-art for broader Reviews of the state-of-the-art for broader

dissemination (all)dissemination (all) Scientific knowledge base for policy making Scientific knowledge base for policy making

(Evidence on topical issues) (NoE, IP) (Evidence on topical issues) (NoE, IP)

Hints regarding the Hints regarding the contribution to the ERA (2) contribution to the ERA (2)

Mapping of research competenciesMapping of research competencies Links with national programmes or activities Links with national programmes or activities

(NoE, IP) (NoE, IP) Involvement of users and stakeholders (all)Involvement of users and stakeholders (all) Keep consortia open for new partners (NoE, IP)Keep consortia open for new partners (NoE, IP) Specialised training programmes (NoE)Specialised training programmes (NoE)

Advice to potentialAdvice to potential applicants (1) applicants (1)

Is it the right call, right instrument & right topic?Is it the right call, right instrument & right topic? Address the topic as comprehensively as possibleAddress the topic as comprehensively as possible Give a complete description of the scientific Give a complete description of the scientific

approachapproach Is there a sound description of methodologies ?Is there a sound description of methodologies ? Provide concise information on participantsProvide concise information on participants Are there clear ideas on who will do what ?Are there clear ideas on who will do what ? What is the added value to the European What is the added value to the European

Research Area?Research Area?

Advice to potential Advice to potential applicants (2)applicants (2)

Explain the budget and respect the budgetary Explain the budget and respect the budgetary guidanceguidance

Keep length of applications within reasonable Keep length of applications within reasonable limitslimits

Consider Impact, dissemination, users Consider Impact, dissemination, users Is it easy / tiring to read your proposal ?Is it easy / tiring to read your proposal ? Use the Pre-Proposal CheckUse the Pre-Proposal Check Ask advice from your NCP and Commission Ask advice from your NCP and Commission

helpdeskshelpdesks

Information PackageInformation Package

Call TextCall Text Work programmeWork programme Guide for ProposersGuide for Proposers (per instrument)(per instrument)

includes (specific) Application Formsincludes (specific) Application Forms Evaluation GuideEvaluation Guide FP6 in BriefFP6 in Brief Financial guidelinesFinancial guidelines Download fromDownload from

http://fp6.cordis.lu/citizens/calls.cfmhttp://fp6.cordis.lu/citizens/calls.cfm

Further helpFurther help

Electronic Proposal Submission System (EPSS) helpdesk for Electronic Proposal Submission System (EPSS) helpdesk for technical problems with software: technical problems with software: support@epss-fp6.orgsupport@epss-fp6.org

Phone: +32 2 233 37 60 Phone: +32 2 233 37 60 Intellectual Property Rights Helpdesk – free helpline available Intellectual Property Rights Helpdesk – free helpline available

to English, French, Italian, German + Spanish speakers:to English, French, Italian, German + Spanish speakers:

ipr-helpdesk@ua.es ipr-helpdesk@ua.es

tel +34 96 590 97 18tel +34 96 590 97 18

fax +34 96 590 97 15fax +34 96 590 97 15 Henry ScottHenry Scott, , Hellenic NCP forHellenic NCP for

 - Citizens & governance in a knowledge-based society - Citizens & governance in a knowledge-based society - Science & society - Science & societyTel:+30 210 7273 926, Fax:+30 210 7246 824Tel:+30 210 7273 926, Fax:+30 210 7246 824email: email: hscott@ekt.grhscott@ekt.gr