City Council Meeting Agenda Monday, May 20, 2019 - 7:00 PM

Cologne Community Center, 1211 Village Parkway

Vision Statement The City of Cologne is a vibrant small town that respects its heritage, embraces

its future and offers a high quality of life for all who live, work and visit our community.

Mayor: Matt Lein Councilmember: Carol Szaroletta Councilmember: Sarah Bruss Councilmember: Rachel Lenzen Councilmember: Vacant

NOTE: AGENDA ITEMS ARE APPROXIMATE AND SUBJECT TO CHANGE ACCORDING TO LENGTH OF DISCUSSION. TO ENSURE THAT YOU ARE PRESENT FOR ITEMS OF INTEREST, PLEASE ARRIVE AT 7:00 PM.

1. CALL MEETING TO ORDER & ROLL CALL 2. PLEDGE OF ALLEGIANCE

3. ADOPT AGENDA

4. VISITOR’S PRESENTATIONS, PETITIONS, CORRESPONDENCE

5. ADOPT CONSENT AGENDA Items listed below are considered routine and non-controversial by the Council. There will be no separate discussion of these items unless requested by a Councilmember, Staff or Citizen. If removed, the item will be discussed at the end of the regular agenda.

a. May 6, 2019 Minutes b. May 14, 2019 Payroll Summary c. May 20, 2019 Check Summary Register

d. May 20, 2019 Fire Department Check Summary Register

6. COUNCIL BUSINESS a. Heidi Holks - Carver County Library b. Benton Lake Fountain c. Recognition of Civic Groups at Glad Days d. Resolution 19-06 Property Address Change e. Audit Workshop June 17th 6:00PM

7. BOARD REPORT

a. Sheriff Report - April, 2019

8. ANNOUNCEMENTS

9. ITEMS REMOVED FROM THE CONSENT AGENDA

10. ADJOURN

CALENDAR OF EVENTS/MEETINGS May 27 Monday Memorial Day - OFFICES CLOSED June 3 Monday 6:00PM Planning Commission Meeting June 3 Monday 7:00PM City Council Meeting June 17 Monday 7:00PM City Council Meeting

 

City Council Meeting Minutes Monday, May 6, 2019 - 7:00 PM

Cologne Community Center, 1211 Village Parkway

Vision Statement The City of Cologne is a vibrant small town that respects its heritage, embraces

its future and offers a high quality of life for all who live, work and visit our community.

Mayor: Matt Lein Councilmember: Kyle Evenski Councilmember: Carol Szaroletta Councilmember: Sarah Bruss Councilmember: Rachel Lenzen

NOTE: AGENDA ITEMS ARE APPROXIMATE AND SUBJECT TO CHANGE ACCORDING TO LENGTH OF DISCUSSION. TO ENSURE THAT YOU ARE PRESENT FOR ITEMS OF INTEREST, PLEASE ARRIVE AT 7:00 PM.

1. CALL MEETING TO ORDER & ROLL CALL

Mayor Lein called the meeting to order at 7:00PM. Council Members Szaroletta, Bruss, and Lenzen were present. Also Present: City Administrator Jesse Dickson, Public Works Supervisor Brian Vos, and City Engineer Jake Saulsbury.

2. PLEDGE OF ALLEGIANCE 3. ADOPT AGENDA

Motion by Council Member Bruss to adopt the agenda. Seconded by Council Member Szaroletta. Motion carried unanimously.

4. VISITOR’S PRESENTATIONS, PETITIONS, CORRESPONDENCE

Ann Hendel appeared before the Council with questions about the sewer system in town. Ms. Hendel was looking for a response from the City and its staff regarding future upkeep and preventative maintenance of the City’s sewer infrastructure following a sewer backup in their basement.

John Hendel appeared before the Council and handed out an expense sheet to the City Council to show how much the League of Minnesota Cities Insurance covered in the sewer backup claim versus how much expense was incurred. Mayor Lein explained that City tax dollars cannot be used for private purposes. Mr. Hendel indicated his family would take their next steps.

5. ADOPT CONSENT AGENDA Items listed below are considered routine and non-controversial by the Council. There will be no separate discussion of these items unless requested by a Councilmember, Staff or Citizen. If removed, the item will be discussed at the end of the regular agenda.

a. April 1, 2019 Minutes b. March 18, 2019 Amended Minutes c. April 16, 2019 Payroll Summary d. April 30, 2019 Payroll Summary e. 1st Quarter 2019 CFD Payroll Summary f. April 10, 2019 Check Summary Register g. April 12, 2019 Check Summary Register h. April 26, 2019 Check Summary Register i. May 6, 2019 Check Summary Register j. Burky’s Bar & Grill Liquor License Renewal Application k. Inn Town Wine & Spirits Liquor License Renewal Application l. Pounders Liquor License Renewal Application m. Conrad Ave Pay Request #4 n. Cologne Baseball 3.2 On Sale License Renewal Application o. Cologne Lions Gambling Permit Application p. Cologne Lions Temp On Sale Liquor Permit Application - Glad

Days q. Cologne Lions Temp On Sale Liquor Permit Application -

Octoberfest

Motion by Council Member Szaroletta to adopt the Consent Agenda. Seconded by Council Member Lenzen. Motion carried unanimously.

6. COUNCIL BUSINESS a. Betsy Pysick - Glad Days Update

Betsy Pysick appeared before the Council on behalf of Glad Days and its committee. Ms. Pysick indicated that this is the 18th year of Glad Days and there are plans for a 20th anniversary celebration. Ms. Pysick submitted a request for the City to cover costs of a tent rental, biffs, and dumpster, along with public works support. There will be new tournaments and attractions, and volunteers are still being sought for the weekend. There was also further discussion about longer hours being allowed for live music during Glad Days at City Square Park.

Motion by Council Member Bruss to approve the requested items. Seconded by Council Member Lenzen. Motion carried unanimously.

Motion by Council Member Bruss to extend noise allowance for City Square Park for Glad Days. Seconded by Council Member Szaroletta. Motion carried unanimously.

b. Don Smith - Benton Lake Fountain

Don Smith appeared before the Council and presented the action plan that was approved in 2007 for the cleanup of Benton Lake. Mr. Smith requested to incorporate the lake into the City park system and set aside funds for cleaning, purchase land, consider contributing to a fountain, replace the pier. He indicated that a fountain could be a benefit to the aeration of the lake, and presented two recommendations. The Cologne Lions and CFDRA have agreed to pay for the fountain, and request that the City to own and service.

To be on the next agenda for decision.

c. Jake Saulsbury - Bolton & Menk i. Street & Utility Reconstruction Draft Feasibility Plan

City Engineer Jake Saulsbury presented a draft feasibility study for street reconstruction. Mr. Saulsbury explained the scope of work. Some streets will be heavier than previous for the purpose of truck traffic. Storm sewer will be rebuilt/added throughout. Most of the water line system is to be replaced due to many homes not having water mains running in front of the house. Sewer lines scope is less due to most mains being in good shape, though lining will continue to take place. The numbers presented are preliminary based on utilities. The current recommendation is to assess a portion of the street work and water mains. An assessment policy would need to be in place and to keep assessment at a level that won’t put undue burden on individual properties. Mr. Saulsbury presented an option to assess water mains on a per unit basis, though street is generally done by front footage. Many properties in this part of town do not have frontage on City streets due to state and county roads running through town. Suggestion to consider per unit to be more fair. Assessments were explained to go on tax statements, and the maximum term is based on the term of the bond the City issues to pay for the project. There is an option to have appraisals ahead of the project to be able to prove benefit to property owner. After discussion, the City Council agreed to proceed with a 50% assessment policy for water and street, with caps on assessments for water and street portions. An open house will be held ahead of future public hearings. Project website currently being hosted on City’s website. Council recommends proceeding with topography work.

ii. 2019 CIPP Project

Mr. Saulsbury introduced the 2019 CIPP Project.

Motion by Council Member Bruss to approve final design and advertisement for bids. Seconded by Council Member Lenzen. Motion carried unanimously.

d. District 2 Cleaning & Televising Quotes

Public Works Superintendent Brian Vos introduced two quotes for cleaning and televising district 2.

Motion by Council Member Bruss to approve Overline and Son quote. Seconded by Council Member Szaroletta. Motion carried unanimously.

e. Lions Club Display Case

Nathan Kells appeared before Council to discuss the placement of the Lions Club display case. Mayor Lein wondered about placing the case at CCC.

Mr. Kells was instructed to come back after discussing with the Lions club

f. Resolution No 19-06 Application to NFIP

Motion by Council Member Bruss to table pending further information. Seconded by Council Member Szaroletta. Motion carried unanimously.

g. Kyle Evenski City Council Resignation

Motion by Council Member Szaroletta to accept the resignation. Seconded by Council Member Bruss. Motion carried unanimously.

Motion by Council Member Lenzen to advertise for candidates to fill vacant position, Personnel committee to review applicants in case of a large amount of candidates. Deadline wednesday before June 3 meeting. Candidates to be interviewed at June 3 meeting. Seconded by Council Member Szaroletta. Motion carried unanimously.

h. City Council Appointment - Acting Mayor/Transportation Committee

Motion by Council Member Szaroletta to appoint Sarah to Acting Mayor in case of Mayor Lein’s absence. Seconded by Council Member Lenzen. Motion carried unanimously.

i. Personnel Committee

Personnel committee discussed the process of moving up current pay scale in regards to merit, performance, and timing. More regular, annual process to review employees to follow. Potential to use separate metrics to determine movement on scale for certifications between office and public works staff.

7. BOARD REPORT a. Sheriff Report - March, 2019 b. Sheriff Report - Quarter 1, 2019

Council Member Szaroletta presented pictures of blight as recommended by Planning Commission. Council directed staff to deal with blight in case by case situations.

8. ANNOUNCEMENTS

CFD water truck Ceremony Monday May 13 6:00PM

9. ITEMS REMOVED FROM THE CONSENT AGENDA

10. ADJOURN

Motion by Council Member Szaroletta to adjourn the meeting at 9:40PM. Seconded by Council Member Lenzen. Motion carried unanimously.

Respectfully Submitted: Attest:

__________________________ _________________________ Jesse Dickson, City Administrator Matt Lein, Mayor

Employee EFT 8,968.19$ May 14, 2019 PayrollIRS 287E EFT 3,127.19$ May 14, 2019 PayrollMN Department of Revenue288E EFT 567.29$ May 14, 2019 PayrollPERA 289E EFT 1,870.35$ May 14, 2019 PayrollDeferred Compensation 209E EFT 1,169.36$ May 14, 2019 PayrollHealth Savings Account 291-293E EFT 1,450.00$ May 14, 2019 Payroll

Total 17,152.38$

City of Cologne Payroll14-May-19

*Check Summary Register©

CITY OF COLOGNE 05/16/19 3:45 PM

Page 1

Cks 5/21/2019 - 5/21/2019

Name Check Date Check Amt

10100 Checking

Paid Chk# 024141 AFLAC 5/21/2019 $212.70

Paid Chk# 024142 ANDERSON, MARK 5/21/2019 $240.00 Security May 11, 2019

Paid Chk# 024143 BELLE PLAINE HERALD 5/21/2019 $60.00 2013-2018 Subscription

Paid Chk# 024144 BOLTON & MENK, INC 5/21/2019 $20,055.50 Village at Cologne 17th Additi

Paid Chk# 024145 BROLL, CASSIE 5/21/2019 $50.00 Deposit Refund

Paid Chk# 024146 BRYAN ROCK PRODUCTS, INC. 5/21/2019 $187.25 17 ton 3/4'

Paid Chk# 024147 CAR-CO INC 5/21/2019 $507.48 PW Parts

Paid Chk# 024148 CARVER COUNTY BROADBAND 5/21/2019 $376.55 Internet Access

Paid Chk# 024149 CENTERPOINT ENERGY 5/21/2019 $243.69 2224 Naples

Paid Chk# 024150 CENTRAL FIRE PROTECTION, IN 5/21/2019 $60.50 Fire Extinguisher

Paid Chk# 024151 CINTAS CORPORATION 5/21/2019 $259.05 Rugs/towels/Mops

Paid Chk# 024152 CORE & MAIN 5/21/2019 $3,911.79 Sensus Suport

Paid Chk# 024153 DONALD SALVERDA & ASSOCIA 5/21/2019 $153.51 Leadership Growth Group

Paid Chk# 024154 FASTENAL COMPANY 5/21/2019 $74.62 8 X 800 Roll Towel (12)

Paid Chk# 024155 FLOYD TOTAL SECURITY INC 5/21/2019 $6,934.38 New Security Cameras CCC

Paid Chk# 024156 HEALTH PARTNERS 5/21/2019 $5,562.61 Employee Health/Dental Insuran

Paid Chk# 024157 HOLIDAY COMPANIES 5/21/2019 $256.67 PW Fuel

Paid Chk# 024158 JOSTAN SERVICES, INC. 5/21/2019 $2,401.13 May cleaning

Paid Chk# 024159 LEWIS, SUSAN 5/21/2019 $1,000.00 Deposit Refund

Paid Chk# 024160 MCFOA 5/21/2019 $45.00 MCFOA Membership thru 06.30.20

Paid Chk# 024161 MELCHERT, HUBERT,SJODIN, P 5/21/2019 $870.00 Attorney Fees

Paid Chk# 024162 MID COUNTY CO-OP 5/21/2019 $1,533.22 Shop

Paid Chk# 024163 MN VALLEY ELECTRIC COOPER 5/21/2019 $263.40 Street Light Account

Paid Chk# 024164 MN VALLEY TESTING LABS 5/21/2019 $157.00 Water Analysis

Paid Chk# 024165 MORRISON, MICHELLE 5/21/2019 $162.24 St Cloud Clerks Institute

Paid Chk# 024166 N & J SERVICES 5/21/2019 $985.00 Event Cleaning 4.27 Wedding 5.

Paid Chk# 024167 NAPA AUTO PARTS 5/21/2019 $12.64 Public Works

Paid Chk# 024168 PREMIUM WATERS, INC. 5/21/2019 $12.89 Water/Public Works

Paid Chk# 024169 PROMOTION GRAPHICS 5/21/2019 $352.00 Vehicle Graphics Dump Truck

Paid Chk# 024170 QUILL 5/21/2019 $298.18 Misc Office Supplies

Paid Chk# 024171 R & R EXCAVATING, INC 5/21/2019 $13,087.44 Conrad Ave Pay request #4

Paid Chk# 024172 RON RADEMACHER 5/21/2019 $2,500.00 Stock Benton Lake with Fish

Paid Chk# 024173 STELTEN, EMILY 5/21/2019 $1,000.00 Deposit Refund

Paid Chk# 024174 STORMS WELDING & MFG. INC 5/21/2019 $581.82 Lake Airation

Paid Chk# 024175 UNITED FARMERS COOPERATIV 5/21/2019 $99.30 PW Misc Supplies

Paid Chk# 024176 VISA 5/21/2019 $2,944.87 1st Qtr Surcharges

Paid Chk# 024177 WATER CONSERVATION SERVI 5/21/2019 $315.24 Locate Leak at Wastewater Plan

Paid Chk# 024178 WM MUELLER & SONS, INC. 5/21/2019 $143.22 PW Supplies

Paid Chk# 024179 XCEL ENERGY 5/21/2019 $5,121.99 201 Benton

Total Checks $73,032.88

*Check Summary Register©

CITY OF COLOGNE 05/16/19 3:45 PM

Page 2

Cks 5/21/2019 - 5/21/2019

Name Check Date Check Amt

FILTER: None

____________________________________________ _________________________

Clerk Treasurer Date

*Check Summary Register©

CITY OF COLOGNE 05/17/19 11:57 AM

Page 1

Cks 5/19/2019 - 5/19/2019

Name Check Date Check Amt

10100 Checking

Paid Chk# 024180 ADAM'S PEST CONTROL, INC 5/19/2019 $85.90 CFD Qtrly Service

Paid Chk# 024181 ALPHA WIRELESS COMMUNICA 5/19/2019 $261.95 CFD Pager Service

Paid Chk# 024182 CAR-CO INC 5/19/2019 $88.55 CFD Parts

Paid Chk# 024183 CUSTOM FIRE APPARATUS 5/19/2019 $167.40 CFD Parts

Paid Chk# 024184 EMERGENCY APPARATUS MAIN 5/19/2019 $1,504.66 CFD Engine 12 Maintenance

Paid Chk# 024185 HOLIDAY COMPANIES 5/19/2019 $73.68 CFD Fuel

Paid Chk# 024186 MACKENTHUN'S 5/19/2019 $53.54 CFD Water/Gatorade

Paid Chk# 024187 MID COUNTY CO-OP 5/19/2019 $10.73 CFD

Paid Chk# 024188 MIDWEST FIRE 5/19/2019 $1,026.50 CFD

Paid Chk# 024189 MINNESOTA FIRE SERVICE CER 5/19/2019 $115.00 CFD Certification B Loscheider

Paid Chk# 024190 MN VALLEY ELECTRIC COOPER 5/19/2019 $149.78 2043 Village Pkwy Light

Paid Chk# 024191 MOTOROLA SOLUTIONS, INC. 5/19/2019 $228.75 CFD BatteryPack/Charger

Paid Chk# 024192 ULTIMATE SAFETY CONCEPTS, 5/19/2019 $107.42 CFD Supplies

Paid Chk# 024193 UNITED FARMERS COOPERATIV 5/19/2019 $100.08 CFD Fastners

Paid Chk# 024194 VERIZON WIRELESS 5/19/2019 $178.05 CFD

Paid Chk# 024195 VISA 5/19/2019 $763.30 CFD Finance Chg

Paid Chk# 024196 VOLUNTEER FIREFIGHTERS BE 5/19/2019 $221.00 CFD Vol Firefighters Benefit

Total Checks $5,136.29

FILTER: None

____________________________________________ _________________________

Clerk Treasurer Date

CITY OF COLOGNE RESOLUTION NO. 19-06

PROPERTY ADDRESS CHANGE #401100480/ 1301 BENTON CREEK AVENUE

WHEREAS, the property in the City of Cologne identified by parcel identification number (PID) #401100480 is addressed 1305 Benton Creek Avenue; and WHEREAS, the above referenced PID shares an address with PID #407100110; and WHEREAS, it is essential for emergency services purposes to distinctly address a property and structures upon it; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLOGNE, MINNESOTA, that PID #401100480 be addressed as 1301 Benton Creek Avenue; BE IT FURTHER RESOLVED, that City Staff appropriately notice Carver County Emergency Management, United States Post Office, Cologne Fire and Rescue and all other applicable agencies of this address change Adopted by the City Council of the City of Cologne, Minnesota on Monday, May 20th, 2019. Approved:

Matt Lein Mayor

Attested: Michelle Morrison City Administrator M/______ Lein________ Bruss________ Lenzen_____ S/_______ Szaroletta_____