The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth. O:\City Council\Council 2018\Agendas\2018.06.04 CC RM Agenda.docx Page 1 of 2 CITY COUNCIL MEETING AGENDA June 4, 2018 7:00pm 1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, Shannon Bruce and John Tschumperlin; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, Director of Administration Cassandra Tabor and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering. c) Approval of Agenda 2) Special Presentations a) Lindsay Brown, Executive Director of Harrison Bay Senior Living b) 2017-18 Strategic Plan Update 3) Persons to Be Heard The City Council invites residents to share new ideas or concerns related to city business; however, individual question and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking. 4) Consent Agenda a) Approve Work Session Meeting Minutes from May 21, 2018 b) Approve Regular Meeting Minutes from May 21, 2018 c) Res. No. 88-18 Approve Claims d) Res. No. 89-18 Approve Polling Location Agreements for the 2018 Election Cycle e) Res. No. 77-18 Adopt Ordinance 453 by Title and Summary f) Res. No. 90-18 Approve Lakeside Setback Variance at 4595 Merrywood Lane g) Res. No. 91-18 Approve Purchase of Trees for Lisle Park 5) Public Hearings - None 6) Business Items a) Res. No. 92-18 Approve Conditional Offer of Employment to Robert Goodman for the Building Inspector position b) Res. No. 93-18 Approve Payment of Easement Agreement for Harry Stillwell, 970 Maple Crest Drive 7) Administrative Items a) Staff Reports i) City Administrator ii) Director of Administration
Transcript
The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.
O:\City Council\Council 2018\Agendas\2018.06.04 CC RM Agenda.docx Page 1 of 2
CITY COUNCIL MEETING AGENDA June 4, 2018 7:00pm
1) Call to Ordera) Pledge of Allegianceb) Introductions: City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, Shannon Bruce
and John Tschumperlin; Staff: City Administrator Michael Barone, Community Development DirectorDavid Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, Director ofAdministration Cassandra Tabor and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty,Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering.
c) Approval of Agenda
2) Special Presentationsa) Lindsay Brown, Executive Director of Harrison Bay Senior Livingb) 2017-18 Strategic Plan Update
3) Persons to Be HeardThe City Council invites residents to share new ideas or concerns related to city business; however,individual question and remarks are limited to three (3) minutes per speaker. No City Council action will betaken, although the Council may refer issues to staff for follow up or consideration at a future meeting. Themayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson forgroups of individuals with similar views. Speakers should state their name and home address at thepodium before speaking.
4) Consent Agendaa) Approve Work Session Meeting Minutes from May 21, 2018b) Approve Regular Meeting Minutes from May 21, 2018c) Res. No. 88-18 Approve Claimsd) Res. No. 89-18 Approve Polling Location Agreements for the 2018 Election Cyclee) Res. No. 77-18 Adopt Ordinance 453 by Title and Summaryf) Res. No. 90-18 Approve Lakeside Setback Variance at 4595 Merrywood Laneg) Res. No. 91-18 Approve Purchase of Trees for Lisle Park
5) Public Hearings - None6) Business Items
a) Res. No. 92-18 Approve Conditional Offer of Employment to Robert Goodman for theBuilding Inspector position
b) Res. No. 93-18 Approve Payment of Easement Agreement for Harry Stillwell, 970Maple Crest Drive
7) Administrative Itemsa) Staff Reports
i) City Administratorii) Director of Administration
The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.
O:\City Council\Council 2018\Agendas\2018.06.04 CC RM Agenda.docx Page 2 of 2
b) Council Reportsi) Mayor Lisa Whalen – Economic Development Authority; Personnel Committee; Planning Commission
(rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; MinnehahaCreek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate);Parks Commission (rotating)
Planning Commission (rotating); Parks Commission (rotating);; Steering/Comprehensive PlanCommittee; Westonka Community & Commerce
iii) Mike Molitor – Economic Development Authority; Planning Commission (rotating); Parks
Commission (rotating); Steering/Comprehensive Plan Committee; LMCD
iv) Shannon Bruce – Economic Development Authority; Planning Commission (rotating); Parks
Commission (rotating); Mound Fire Advisory Committee; St. Bonifacius Fire Advisory Committee; Pioneer-Sarah Creek Watershed Management Commission (alternate)
v) John Tschumperlin –Planning Commission (rotating); Parks Commission(rotating); Economic
Development Authority; Pioneer-Sarah Creek Watershed District
8) AdjournmentThe agenda packet with all background material is located at the back table for viewing by the public.Published agenda is subject to change without notice. Information and materials relating to the aboveitems are available for review at city hall by appointment.
_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.
CITY OF MINNETRISTA
BUSINESS / DISCUSSION ITEM
Subject: 2017-2018 Strategic Plan Update
Prepared By: Michael Barone, City Administrator
Meeting Date: June 4, 2018
Issue The presentation tonight it to just do a short check-in on the 2017-2018 Strategic Plan.
Background As the Council remembers, we created a two-year Strategic Plan after a retreat in February 2017, and presented that to the Council in July 2017. In February 2018, we did a review of 2017 and a preview of 2018, adding some additional strategic goals for this year.
As we reach the 75% point of the two-year cycle for 2017-2018, I’d like to briefly check-in with the Council with an update. I really don’t expect the Council to try to add additional items to this Strategic Plan at this point in time, but just react to where we are and how we are doing. I have incorporated the 2018 goals added in February 2018 into the Strategic Priorities, and have updated accomplishments, as well, to the best of my ability.
Conclusion No action is required with this item, as it is for discussion purposes.
Recommended City Council Action: No action is required with this item.
Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:
Item 2b
City of Minnetrista2017-2018 Strategic Plan Update
Monday, June 4, 2018City Council Regular Meeting
2017-2018 Strategic Priorities
1. Infrastructure Maintenance and Expansion2. Civic Engagement3. Effective Governance4. Natural and Recreational Amenity Protection
and Enhancement5. Planned and Directed Growth
Department Codes:Adm (Administration) CD (Community Development)Fin (Finance) PW (Public Works)Pol (Police) Eng (Engineering) Lgl (Legal)
2017-2018 Strategic Priorities
SP# 1. Infrastructure Maintenance and Expansiona) Comprehensive Water System Planb) Comprehensive Utilities Maintenance Planc) Pavement Management Schedule
Objective: Focus on systems, standards, planning andfunding for water treatment, roads, utilities, and surfacewater / storm water
2017-2018 Strategic PrioritiesSP# 1. Infrastructure Maintenance and Expansion
Action Items
Future location of 3rd water tower site/WT plant southwest part of city
Pressure Reducing Valves (PRV’s) based on overall water modeling – determine most cost effective answer
Clean water towers and water mains; schedule to paint existing water towers
Pavement Management Plan – continue with a 5-year rolling CIP incorporating coring of roadways, mill & overlay, crack fill and sealcoating, etc.
2017-2018 Strategic PrioritiesSP# 1. Infrastructure Maintenance and Expansion
Action Items
Storm water ponds – Staff to work with HOA’s in their charge to have a maintenance plan utilizing SWAMP program
Completion of Halstead Drive and Enchanted/Tuxedo road projects
Monitor Co Rd 44 Forcemain project I/I Inspection program work Jennings Cove catch basins
2017-2018 Strategic PrioritiesSP# 1. Infrastructure Maintenance and Expansion
Action Items
Determine fire hydrant pressure in southwest Minnetrista
Explore potential small cell wireless options Curb sections on Sunnybrook
2017-2018 Strategic PrioritiesSP# 1. Infrastructure Maintenance and Expansion
Action Items Completed
Both Water Treatment Plants on-line by Jan 2017 (PW, Eng)
Water Tower location in southwest Minnetrista explored and identified, but not approved (PW, Eng)
Pavement Management Plan (PMP) updated and in discussion (PW, Eng)
Enchanted Ln / Tuxedo Blvd project began (PW, Eng)
Halstead Dr / Farmhill Cir project began (PW, Eng)
2017 Mill & Overlay (MO) projects performed (PW, Eng)
2017-2018 Strategic PrioritiesSP# 1. Infrastructure Maintenance and Expansion
Action Items Completed
Lisle Park Parking lot completed and closed out (PW, Eng)
MS4 Stormwater program discussed (PW, Eng)
SWAMP software purchased, data entry process started (PW, Eng)
OSHA inspection (requested by city, not a “surprise” inspection by OSHA – passed successfully) (Adm)
Forklift (used) purchased for Public Works – a result of job audit and recommended from OSHA inspection (PW, Eng)
2017-2018 Strategic PrioritiesSP# 1. Infrastructure Maintenance and Expansion
Action Items Completed
Completed Segment 4 (Maslowski) for the Westwood Drive Drainage Ravine Improvements – stabilizing channel from further erosion (PW, Eng)
Multiple culvert replacements throughout the city (PW, Eng)
2018 Standard Specs/Detail plates completed (PW)
Dust abatement tank ordered (PW)
Monitor Met Council L38 Interceptor project (Eng’r)
Road coring for 2018 Roads CIP (Eng’r)
2017-2018 Strategic PrioritiesSP# 1. Infrastructure Maintenance and Expansion
Action Items Completed
Ponds of Hunter’s Crest Lift Station approved (Eng)
Dutch Lake Knoll 2nd addition public improvements (Eng)
Dust abatement tank ordered (PW)
Monitor Met Council L38 Interceptor projects (Eng’r)
Fire hydrant pressure in Hunter’s Crest area (Eng’r)
2017-2018 Strategic Priorities
SP# 2. Civic Engagementa) Online Payment and Permitting Servicesb) Update City Websitec) Implement Social Mediad) Networking and Collaboration Programs
Objective: Continue to increase new avenues and channels, utilizing new technologies, to enhance and improve communications
Met with Hunter’s Crest HOA Board regarding proposed water tower location on Outlot D in January (Adm, CD)
Emergency Management training jointly with Minnetrista CC and St. Bonifacius CC in May (Pol)
Met with Hermitage Shores HOA regarding stormwaterponds in December (Adm, CD, Eng)
Started “Council Corner” email blast in early 2018 (Adm)
Water Treatment Plants ribbon-cutting in September 2017 (Adm)
2017-2018 Strategic Priorities
SP# 3. Effective Governancea) Frank and Open Discussionsb) Decisions made at Council meetingsc) Respectful Communications
Objective: Continue to have focused and effective decision-making as a group, knowing your role, and continue to be professional, respectful, and open minded, having the ability to agree to disagree. Continue to work at self-improvement within city hall, and also with residents and other jurisdictions for the betterment of Minnetrista.
At City Council meetings, continue to have good and open dialogue
Understand and adhere to a collegial, yet professional, standard meeting protocol when involved in Council meeting discussions
Continue to look at ordinances that impact community (i.e. Short-term Rentals, Social Host or Noise ordinance, Nuisance Property Abatement ordinance, etc.)
Enhanced appointed Commissions with “Alternates”; then appointed an alternate to a Commission member when 1 Commission member moved out of town (Adm, CD)
Requested OSHA inspection after working with LMCIT on safety walkthrough for all campus facilities (Adm)
Participated in Knutson mediation process (Adm, Eng, Lgl)
Settled Labor Agreements with Police Officers, Police Supervisors, and Public Works – all with new 3-year agreements for 2018-19-20 (Adm)
Submitted Pay Equity Implementation Report; still awaiting response from State (Adm)
Kris Linquist became MCFOA Vice-President for 2018-2019 (Adm)
Patricia Thoele resigns Council seat; John Tschumperlin appointed to the remainder of Thoele’s term through 12/31/2018 (Adm)
2017-2018 Strategic Priorities
SP# 4. Natural and Recreational Amenity Protection and Enhancementa) Parks and Trails Improvements
* City Campus Master Plan* All City Parks
b) Tree Preservation
Objective: Preserve, plan, and promote a balanced approach when adding future amenities at all city parks
2017-2018 Strategic PrioritiesSP# 4. Natural and Recreational Amenity Protection and Enhancement
Action Items Continue to interact with Westonka School District and
other public and private groups seeking opportunities for adding amenities beneficial to all parties
Plan for amenities at all city parks, trails, and open spaces through Master Development plan
Be thorough on tree preservation Replace playground equipment at Gene Lehner park Begin enrollment in Green Steps Cities program
2017-2018 Strategic PrioritiesSP# 4. Natural and Recreational Amenity Protection and Enhancement
Action Items Completed Partner with MCWD for Six-mile/Halstead Bay sub-
watershed project (CD)
Worked with Three Rivers Park District and MCWD to help with future development of Kucher property for future water improvement project (CD)
Rubber mulch (versus wood fiber) installed at Slow Creek Park and Linden Hills park playgrounds (CD, PW)
2017-2018 Strategic PrioritiesSP# 4. Natural and Recreational Amenity Protection and Enhancement
Action Items Completed Resurfaced new basketball half-court at Merz Marsh park (CD,
PW)
Installed new playground equipment at Douglas Park (CD, PW)
Resurfaced court at Douglas Park and restriped for both basketball and Pickle Ball (at residents request) (CD, PW)
Tree Trust tree sale via grant through MCWD, selling 90 trees to residents (CD)
Mayor and staff met with Westonka School Board Chair and Superintendent to explore partnering options (Adm, CD)
2017-2018 Strategic PrioritiesSP# 4. Natural and Recreational Amenity Protection and Enhancement
Action Items Completed Wetland replacement plan for Ponds of Hunter’s Crest
approved (CD, Eng’r)
New signs installed at Tuxedo boat launch to allow vehicle parking without a trailer in winter months (Pol)
2017-2018 Strategic Priorities
SP# 5. Planned and Directed Growtha) Commercial Development Key sites
* Highway 7* Woodland Cove
b) Comprehensive Plan Updatec) Conduct a Comprehensive Economic Development
Study
Objective: In the future, find opportunities for quality and managed commercial growth; and balance internal capacity with density and housing goals
2017-2018 Strategic PrioritiesSP# 5. Planned and Directed Growth
Action Items Use Comp Plan Update to allow for Commercial
Development along Highway 7 Continue to monitor workloads for future staffing levels
in Public Works and Police Continue to work with Developers for ongoing projects
(Woodland Cove, Oaks of Jennings Bay, Ponds of Hunter’s Crest)
Continue discussions with Fire Departments serving Minnetrista to ensure adequate future fire protection services for all residents (future Fire District?)
2017-2018 Strategic PrioritiesSP# 5. Planned and Directed Growth
Action Items Completed Completed and submitted Minnetrista 2040
Comprehensive Plan (CD)
Ordinances discussed (or to be discussed) (CD, Lgl)
o Predatory Sexual Offender ordinance – passed by Councilo Riparian Viewshedo Short-term rentals – passed by Councilo Noise ordinanceo Social Host ordinance
Minnetrista Work Session Minutes – May 21, 2018 Page 1 of 2
CITY COUNCIL WORK SESSION MINUTES
May 21, 2018 5:30 – 6:30pm
1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.
Present – Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor,Shannon Bruce and John Tschumperlin; Staff: City Administrator MichaelBarone, Community Development Director David Abel, Public Safety DirectorPaul Falls, Public Works Superintendent Gary Peters and City Clerk KrisLinquist; Consultants: City Engineer Paul Hornby, WSB EngineeringAbsent: None
Mayor Whalen requested that items 2) MSAS 101 / Special AssessmentPolice and item 3) Gene Lehner Park be switched around.
3) Gene Lehner ParkCommunity Development Director Abel presented the packet item dated May21, 2018.Highlights included:
The playground is proposed to be replaced as part of the 2018 ParksCapital Improvement Plan.
With the new playground equipment, the park would need to be incompliance with ADA.
To bring the park into ADA compliance, this would be an additional costthat was not budgeted for.
There was discussion on bringing the park up to ADA compliance.
Mayor Whalen suggested that the City apply for the Hennepin County Sports grant to help pay for the playground equipment and use the allocated funds to help pay for the ADA compliancy.
There was discussion on moving a different park forward to this year’s project list and not do anything at Gene Lehner Park this year, moving it to next year’s project list.
There was discussion on the condition of the existing playground equipment and whether it is a safety concern.
Item 4a
Minnetrista Work Session Minutes – May 21, 2018 Page 2 of 2
Peters stated the City should put together a plan to make the park ADA compliant. Consensus of the Council is to hold off doing any park project this year, apply for the grant from Hennepin County, save the money that was allocated this year and use it next year. Council directed Staff to start on a feasibility study to see what would be needed to make Gene Lehner Park ADA compliant, including a possible with a site plan with a playground pad.
2) MSAS 101 / Special Assessment Policy City Engineer Hornby overviewed the power point presentation that was included in the Work Session packet dated May 21, 2018. Highlights included:
MSAS 101 State Aid funding for municipal streets Who is eligible to receive the funds Cities have to request the money in order to receive any funding The project must meet County State Aid Highway (CSAH) or Municipal
State Aid Street (MSAS) design standards Special Assessment Policy Different Assessment methods:
Unit Method Area Method Front Foot Method
Assessable Improvements: New Street/Road Construction Street Reconstruction and resurfacing Maintenance Appurtenances
Financing Improvements There was discussion on the different assessment methods. There was discussion on how to handle the Sunnyfield project next year.
Consensus of the Council was that there will be further discussion on Assessment policy at a future Work Session meeting.
4) Adjourn
Motion by Bruce, seconded by Molitor to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:53 p.m. Respectfully Submitted, Kris Linquist, MMMC, CMC
City Clerk
The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth.
Minnetrista City Council Minutes – May 21, 2018 Page 1 of 5
CITY COUNCIL MEETING MINUTES May 21, 2018
7:00 p.m.
1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m.
a) Pledge of Allegiance
b) Introductions:City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor and JohnTschumperlin; Staff: City Administrator Michael Barone, Finance Director BrianGrimm, Community Development Director David Abel, Public Safety Director PaulFalls, Director of Administration Cassandra Tabor and City Clerk Kris Linquist;Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer PaulHornby, WSB Engineering.Absent: Shannon Bruce
c) Approval of AgendaMotion by Mortenson, seconded by Tschumperlin to approve the agenda aspresented.Motion carried 4-0. Absent: Bruce
2) Special Presentationsa) Recognition of Dr. Pam Myers
Mayor Whalen presented Dr. Pam Myers with Resolution No. 87-18 recognizing herfor her outstanding community involvement with the City of Minnetrista.
Motion by Mortenson, seconded by Molitor to adopt Resolution No. 87-18 Recognizing Dr. Pam Myers for her community involvement. Motion carried 4-0. Absent: Bruce
b) 2017 Financial Audit (CAFR) PresentationMichelle Hoffman of Clifton Larson Allen (CLA) presented and overviewed the 2017Financial Audit.Highlights included:
Required Communications Audit Results Financial Results Other Items
GASB GFOA Certificate of Achievement for Excellence received in 2016
Motion by Mortenson, seconded by Tschumperlin to Receive and Accept the 2017 Financial Audit presented by Clifton Larson Allen. Motion carried 4-0. Absent: Bruce
Item 4b
The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth.
Minnetrista City Council Minutes – May 21, 2018
Page 2 of 5
3) Persons to Be Heard - None
4) Consent Agenda a) Approve Work Session Meeting Minutes from May 7, 2018 b) Approve Regular Meeting Minutes from May 7, 2018 c) Approve Closed Session Meeting Minutes from May 7, 2018 d) Res. No. 83-18 Approve Claims e) Res. No. 84-18 Accept Resignation of Paul Stone from the Planning
Commission
Motion by Tschumperlin, seconded by Mortenson to approve the Consent Agenda as presented. Motion carried 4-0. Absent: Bruce
5) Public Hearings - None 6) Business Items a) Ordinance No. 453 Prohibiting Short-Term Rentals
Community Development Director Abel presented the staff report found in the City Council Packet dated May 21, 2018. He overviewed the proposed Ordinance that would prohibit Short-Term rentals.
Highlights included: “Vacation Rental” or “VRBOs” (vacation rental by owner) involve the
lodging of guests in traditional single-family neighborhoods, usually in typical single family homes.
The draft Ordinance 453 would add language to the City Code clarifying the existing prohibition on the use of residential property for the commercial purpose of short term rentals.
Early in 2017, The Council first discussed this topic at a work session meeting. In early 2017, there was no action taken at that time. Recently, short term rentals have been brought to the attention of the Council and again it was discussed at a February 2018 work session. Council directed staff to begin working on a draft ordinance regarding the prohibition of short term rentals. On March 26, 2018, the draft ordinance was presented to the Planning Commission. They continued the Public Hearing to their next meeting on April 23, 2018. At that meeting, 17 people spoke during the Public Hearing.
Planning Commission recommended to the City Council to Adopt Ordinance No. 453 with a vote of 4-3. They also recommended giving the existing property owners the opportunity to close out the 2018 rental season.
There are potentially 19 homes being used as short term rentals. Council directed staff at the May 7, 2018 to bring back an Ordinance that
will still prohibit Short term rentals with some exceptions.
City Attorney Batty overviewed the new proposed ordinance. He did recommend a minor wording change to Section 1(b) (3c) Enforcement, stating that a short-term rental of any dwelling may be a public nuisance. Mayor Whalen had concerns with how someone would comply with the residency
The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth.
Minnetrista City Council Minutes – May 21, 2018
Page 3 of 5
compliance. She does not want to create an Ordinance for the use of only one resident. She stated that if the new proposed ordinance would be adopted and the council decided to change it at a later date, all of the owner-occupied short-term rentals would be grandfathered in. She is in favor of the original ordinance that was proposed at the May 7, 2018 meeting with an implementation date of December 31, 2018. Mortenson has concerns with safety issues. She is in favor of the original Ordinance that was proposed at the May 7, 2018 meeting with an implementation date of December 31, 2018. Molitor commented on the potential devaluation of property values if the city allowed short-term rentals. He is in favor of the original Ordinance that was proposed at the May 7, 2018 meeting with an implementation date of December 31, 2018. Tschumperlin had concerns with house swapping. He would still like to see an owner-occupied provision in the ordinance. He also agreed that the original Ordinance that was proposed at the May 7, 2018 meeting with an implementation date of December 31, 2018 would be the better of the two ordinances with adding “may constitute a nuisance” in the wording of the enforcement section of the Ordinance. Motion by Molitor, seconded by Mortenson to Adopt Ordinance No. 453 that was originally presented at the May 7, 2018 council meeting, adding the verbiage to Section 1(b)(3c) to include “may constitute a public nuisance….” or similar language.
Motion carried 4-0. Absent: Bruce b) CUP and Variance for Solar Panels at 7091 Halstead Drive
Community Development Director Abel presented the staff report found in the City Council Packet dated May 21, 2018. He overviewed the application for the CUP and Variance. Highlights included:
The City Council reviewed this request at their May 7, 2018 meeting. There was a vote of 3-2 to deny the lakeshore setback variance and a vote of 4-1 to deny the conditional use permit.
Motion by Mortenson, seconded by Molitor to adopt Resolution No. 85-18 DENYING a Conditional Use Permit and a Lakeshore Setback Variance from 75 feet to 20.4 Feet to allow the Construction of a Ground Mounted Solar Energy System at 7091 Halstead Drive.
Motion carried 4-0. Absent: Bruce. c) Res. No. 86-18 Approve Professional Services Agreement for the 2018 Mill and
Overlay Improvements, CP 02-18 City Engineer presented the staff report found in the City Council Packet dated May 21, 2018. He overviewed the service that will be provided for the 2018 Mill and Overlay Improvements.
Highlights included: The following roadways for the 2018 Mill and Overlay Project will be: Burl Oaks
Court, Burl Oaks Drive, Hunters Court, Pheasant Crossing and Glacier Court. Additional improvements include: replacing the existing pavement and concrete
The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth.
Minnetrista City Council Minutes – May 21, 2018
Page 4 of 5
curb within the City Hall parking lot, paving the existing gravel driveway to Well No. 7 and paving the existing aggregate trail within Slow Creek Park – from the pedestrian bridge to approximately 460 feet to the south.
Proposed fees for Preparation of Bid Documents and Bidding Services are an hourly not to exceed basis in the amount of $24,100. Proposed fees for Construction Services are hourly estimated to be $27,200. The total proposed fee for the preparation of Bid Documents, Bidding Services, and Construction Services is estimated at $51,300.
There was discussion about the ADA compliancy at City Hall.
There was discussion on the sidewalk on the east end of City Hall and whether it should remain a sidewalk or possibly put in a small retaining wall. There was discussion on how the cost of the services would be divided up amongst the different funds, to make sure they are allocated correctly.
Motion by Mortenson, seconded by Tschumperlin to adopt Resolution No. 86-18
Authorizing preparation of plans, specifications, bidding, construction and professional services for the 2018 Mill and Overlay Improvement Project and Appurtenant Work with an estimated cost of $51,300.
Motion carried 4-0. Absent: Bruce 7) Administrative Items
a) Staff Reports i) City Administrator
Minnetonka Beach did withdraw from the Mound Fire District and will be using Long Lake services.
Thanked City Staff for their hard work at the May 12th clean-up Day and May 19th Trista Day.
Dave Opheim exhaust fan updated Harry Stillwell easement agreement issue with the city – dates back to May
2006.
ii) Director of Administration Grant from CenterPoint Energy for AED units - $2,000 awarded
iii) Community Development Director
Councilmember for May 29, 2018 Planning Commission - Tschumperlin
b) Council Reports i) Mayor Lisa Whalen
NW League WCC meeting WeCAN open house Preserve Blvd & Deer Creek Rd meeting Trista Day Public Safety meeting Bus Tour – June 12th
The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth.
Minnetrista City Council Minutes – May 21, 2018
Page 5 of 5
ii) Pam Mortenson Trista Day
iii) Mike Molitor
Trista Day – LMCD LMCD – Seton Channel
iv) Shannon Bruce - absent
v) John Tschumperlin Housekeeping Item – On Council Agenda under Council Reports, take Pam
Mortenson off PSCWD (alternate) and put Shannon Bruce on. Pioneer Sarah Creek Watershed District
8) Adjournment
Motion by Mortenson, seconded by Molitor to adjourn the meeting at 8:20 p.m. Motion carried 4-0. Absent: Bruce Respectfully submitted, Kris Linquist, MMMC, CMC City Clerk
RESOLUTION NO. 88-18
RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS
WHEREAS, the City Council of the City of Minnetrista, pursuant to MS 412.241, shall have the full authority over the financial affairs of the City; and
WHEREAS, the City Council reviewed the Claims for payment, with checks numbered 62253 through 62302; electronic checks E1001183 through E1001191; Claims batch includes electronic transfers for payroll.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $ 307,964.58 is hereby approved.
ADOPTED this 4th day of June 2018 by a vote of ______ Ayes and _____ Nays.
___________________________ Lisa Whalen, Mayor
ATTEST:
________________________________ Kris Linquist, City Clerk
$250.00 Configured Computer at NWTPE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 32405STotal AUTOMATIC SYSTEMS CO. $250.00
BRYAN ROCK PRODUCTSPaid Chk# 062259 6/4/2018
$4,240.53 Rock Class 2E 101-43121-224 STREET MAINTENANCE SUPPL 27807Total BRYAN ROCK PRODUCTS $4,240.53
CALATLANTIC HOMESPaid Chk# 062260 6/4/2018
$1,000.00 4902 Red Oak Ln - Tree DepG 101-2025 DEPOSITS PAYABLE R-6872 MB16$1,000.00 4957 Grand View Ave Tree DepG 101-2025 DEPOSITS PAYABLE R-7185 MB16$5,000.00 4902 Red Oak Ln - Temp COG 101-2025 DEPOSITS PAYABLE R-7311 MB16$5,000.00 985 Fairway Ln - Temp CoG 101-2025 DEPOSITS PAYABLE R-7824 MB16$5,000.00 4957 Grand View Ave Temp COG 101-2025 DEPOSITS PAYABLE R-7826 MB16$5,000.00 4819 Red Oak Ln - Tem COG 101-2025 DEPOSITS PAYABLE R-9003 MB16
Total CALATLANTIC HOMES $22,000.00
CARQUESTPaid Chk# 062261 6/4/2018
$152.58 Hyd Hose for Bucket BroomE 101-43121-221 EQUIPMENT PARTS, TIRES 5927-169237Total CARQUEST $152.58
CENTER POINT ENERGYPaid Chk# 062262 6/4/2018
$87.23 Gas Utility - PDE 101-42110-383 NATURAL GAS$65.00 Gas Utility - Gov't BldgE 101-41940-383 NATURAL GAS$36.57 Gas - Well #5E 601-49440-383 NATURAL GAS$54.12 Gas Utility - PWE 101-43121-383 NATURAL GAS
$327.21 Gas Utility - PWE 101-43121-383 NATURAL GAS$490.21 Gas UtilityE 601-49440-383 NATURAL GAS
$172.67 PatchingE 101-43121-224 STREET MAINTENANCE SUPPL 180515$565.73 Force Main Break RepairE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 180515
Total COMMERCIAL ASPHALT COMPANY $738.40
DYKOSKI, PATTIPaid Chk# 062265 6/4/2018
$1,800.00 Rfd Land Use ML-18008G 801-1170 LAND USE RECEIVABLETotal DYKOSKI, PATTI $1,800.00
ECM PUBLISHERS, INCPaid Chk# 062266 6/4/2018
$555.12 Drinking Water ReportE 601-49440-351 LEGAL NOTICE & ORD PUBLIC 597954$115.65 Drinking Water ReportE 601-49440-351 LEGAL NOTICE & ORD PUBLIC 597955$150.35 Seal Coat BidsE 406-43121-351 LEGAL NOTICE & ORD PUBLIC 599737
Total ECM PUBLISHERS, INC $821.12
EMERGE ENTERPRISES INCPaid Chk# 062267 6/4/2018
$2,435.00 Recycling Day MattressesE 671-43230-241 RECYCLING DAY EXPENSESTotal EMERGE ENTERPRISES INC $2,435.00
EROSION PRODUCTS, LLCPaid Chk# 062268 6/4/2018
$847.50 Erosion Blanket Seed for Well #7E 601-49440-227 UTILITY SYSTEM MAINT SUPPL 4928Total EROSION PRODUCTS, LLC $847.50
FIRST STATE TIRE RECYCLINGPaid Chk# 062269 6/4/2018
$850.00 Recycling DayE 671-43230-241 RECYCLING DAY EXPENSES 108520Total FIRST STATE TIRE RECYCLING $850.00
FLOYD TOTAL SECURITYPaid Chk# 062270 6/4/2018
$92.85 Fire System - NWTP June - SeptE 601-49440-401 BLDG/STRUCT MAINTENANCE 1245459$92.85 Fire System - SWTP June-SeptE 601-49440-401 BLDG/STRUCT MAINTENANCE 1245460
Total FLOYD TOTAL SECURITY $185.70
FRONTIER OHPaid Chk# 062271 6/4/2018
$250.00 Well #5 Phone ServiceE 601-49440-381 ELECTRIC UTILITIES 952-196-1926$76.13 Fire AlarmE 101-43121-321 TELEPHONE 952-472-1082$55.08 Well #5 Phone ServiceE 601-49440-381 ELECTRIC UTILITIES 952-495-0149
$3,678.00 Computers (3)E 401-43126-560 EQIUP AND FURNISHINGS 2801203$1,279.60 General SupportE 101-41320-410 COMPUTER SERVICES/FEES 2805679$1,828.00 General SupportE 101-42110-410 COMPUTER SERVICES/FEES 2805679
$294.20 General SupportE 101-43121-410 COMPUTER SERVICES/FEES 2805679$594.10 General SupportE 601-49440-410 COMPUTER SERVICES/FEES 2805679$594.10 General SupportE 602-49490-410 COMPUTER SERVICES/FEES 2805679
$10,089.00 Equipment ServerE 401-43126-560 EQIUP AND FURNISHINGS 2808680$371.04 VM Ware Support and SubscriptionE 101-41320-410 COMPUTER SERVICES/FEES 2821926$530.06 VM Ware Support and SubscriptionE 101-42110-410 COMPUTER SERVICES/FEES 2821926$79.51 VM Ware Support and SubscriptionE 101-43121-410 COMPUTER SERVICES/FEES 2821926
$172.27 VM Ware Support and SubscriptionE 601-49440-410 COMPUTER SERVICES/FEES 2821926$172.26 VM Ware Support and SubscriptionE 602-49490-410 COMPUTER SERVICES/FEES 2821926
Total LOFFLER, INC $19,682.14
MADISON NATIONAL LIFE INSURANCPaid Chk# 062284 6/4/2018
$741.34 * LTD InsuranceG 101-2340 PAYROLL CLEARING HEALTH INS June 2018Total MADISON NATIONAL LIFE INSURANC $741.34
MENARDSPaid Chk# 062285 6/4/2018
$37.00 Treatment PlantE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 68952
$675.13 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 33433$615.60 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 33497$138.76 Dyed Diesel FuelE 601-49440-212 MOTOR FUELS AND LUBRICAN 33498$138.76 Dyed Diesel FuelE 602-49490-212 MOTOR FUELS AND LUBRICAN 33498$971.36 Dyed Diesel FuelE 101-43121-212 MOTOR FUELS AND LUBRICAN 33498$138.77 Dyed Diesel FuelE 101-43125-212 MOTOR FUELS AND LUBRICAN 33498
Total MID COUNTY $2,678.38
MN DEPT OF HEALTHPaid Chk# 062287 6/4/2018
$2,300.73 Water Conn Fee 4/1/18-6/30.18R 601-400-37158 WATER TEST SURCHARGETotal MN DEPT OF HEALTH $2,300.73
$830.00 EVOC Law Enforcement Training (2)E 101-42110-434 POLICE TRAINING 629430-6372Total MN HIGHWAY SAFETY & RESEARCH $830.00
MORRELL ENTERPRISESPaid Chk# 062289 6/4/2018
$837.00 Recycling DayE 671-43230-241 RECYCLING DAY EXPENSES 33739Total MORRELL ENTERPRISES $837.00
MOUND TRUE VALUE HARDWAREPaid Chk# 062290 6/4/2018
$1.99 KeysE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 151728$21.25 Parts for ParksE 101-45202-437 MISCELLANEOUS EXPENSE 151745$19.98 Well 5 RepairE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 151751$27.02 Well 5 RepairE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 151757$19.99 Hand Pruner for ParkE 101-45202-437 MISCELLANEOUS EXPENSE 151795$31.99 Bolts, screwsE 101-43121-224 STREET MAINTENANCE SUPPL 151984$30.98 Lyle Park SprinklerE 101-43121-401 BLDG/STRUCT MAINTENANCE 151992$16.03 Mailing of sample MDHE 601-49440-322 POSTAGE 152168$34.62 Copper and PipesE 601-49440-322 POSTAGE 152179$35.91 Copper and PipesE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 152179
$117.93 Hoses and Grass SeedE 101-45202-402 LAWN MAINTENANCE 152186$17.38 Washers and BoltsE 101-43121-224 STREET MAINTENANCE SUPPL 152301$79.50 Curb Stop RepairE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 152317$4.58 Well 7E 601-49440-227 UTILITY SYSTEM MAINT SUPPL 152336
$46.19 Parts for Mounting Water Tank to BobcatE 101-43121-221 EQUIPMENT PARTS, TIRES 152403$22.76 Shop SuppliesE 101-43121-215 SHOP MATERIALS 152426$22.04 Mailing Back Parts for Well #5E 601-49440-322 POSTAGE 152447$28.88 Repair Hose PartsE 101-43121-215 SHOP MATERIALS 152457
$1,260.00 Televise Sewer Line for Possible LeakE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 643$5,756.00 Vactor ServicesE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 644
SEBOLD HEATING AND COOLINGPaid Chk# 062296 6/4/2018
$373.50 AC Checks at Wells and WTPE 601-49440-401 BLDG/STRUCT MAINTENANCE 1495$85.50 AC Check at Old PW ShopE 101-43121-401 BLDG/STRUCT MAINTENANCE 1496
$598.50 AC Check at City HallE 101-41940-401 BLDG/STRUCT MAINTENANCE 1497Total SEBOLD HEATING AND COOLING $1,057.50
$176.85 765 Game farm rdE 101-42110-339 SIREN AND MAINTENANCE PO$176.85 Rolling Hills DriveE 101-42110-339 SIREN AND MAINTENANCE PO$176.85 675 Apple GardenE 101-42110-339 SIREN AND MAINTENANCE PO$177.60 Co Rd 15E 101-42110-339 SIREN AND MAINTENANCE PO$176.85 Co Rd 6E 101-42110-339 SIREN AND MAINTENANCE PO
Total WRIGHT HENNEPIN ELECTRIC $885.00
WSB & ASSOCIATES, INC.Paid Chk# 062301 6/4/2018
$6,632.00 2018 I & I Reduction ImprovementE 602-49490-307 PROFESSIONAL SERVICES 1 R-011711-00$719.75 *River Valley Church Parking Lot ExpansionG 801-1170 LAND USE RECEIVABLE 1 R-011786-00$519.00 *SAC Wireless 5910 Sunnyfield Rd Tower UpgradeG 801-1170 LAND USE RECEIVABLE 1 R-011819-00
$2,793.00 2018 Mill and OverlayE 406-43121-303 ENGINEERING SERV 1 R-011903-00$1,778.50 *Woodland Cove 3rd AdditionG 801-1170 LAND USE RECEIVABLE 10 R-010544-0
$278.00 2016 Water Supply PlanE 602-49490-307 PROFESSIONAL SERVICES 14 0-002121-7$2,527.75 Turtle Creek TrailE 499-43122-303 ENGINEERING SERV 25 0-002121-6
$173.00 General StormwaterE 651-49590-303 ENGINEERING SERV 27 0-002121-2$506.00 * Dutch Lake Knoll 2nd AdditionG 801-1170 LAND USE RECEIVABLE 27 0-002121-5
$1,844.06 Electricity-Street LightsE 101-43160-381 ELECTRIC UTILITIES 51-6565411-9$13.03 Electricity-Flow 18E 602-49490-381 ELECTRIC UTILITIES 51-7712620-6$17.80 Electricity-Lift 19E 602-49490-381 ELECTRIC UTILITIES 51-8558010-1$17.80 Electricity-Lift 16E 602-49490-381 ELECTRIC UTILITIES 51-8724735-0$13.89 IrrigationsE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-9214996-5$24.91 Electricity-SignalE 101-43160-381 ELECTRIC UTILITIES 51-9440119-3
$2,253.65 Electricity-PoliceE 101-42110-381 ELECTRIC UTILITIES 51-9597547-2$332.94 Electricity-PWE 101-43121-381 ELECTRIC UTILITIES 51-9597553-0
Fund Summary1010 1ST BK OF THE LAKES101 GENERAL FUND $116,161.69401 CAPITAL IMPROVEMENT PROGRAM $13,767.00406 ROAD MAINTENANCE FUND $2,943.35499 2017 STREET PROJECTS $21,333.94526 MAPLE CREST IMP DEBT $8,395.00601 WATER FUND $22,798.85602 SEWER FUND $16,501.24651 STORM WATER MGMT FUND $8,313.01671 RECYCLING FUND $11,771.56801 LANDUSE AGENCY $15,440.25
The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.
CITY OF MINNETRISTA
CONSENT AGENDA ITEM
Subject: Approving the Polling Place Locations Agreements for the 2018
Elections
Prepared By: Kris Linquist, City Clerk
Meeting Date: June 4, 2018
Issue:
Each election year, the City Council is required to enter into Polling Place Agreements with the property owners where elections are to be conducted.
Background:
The City of Minnetrista has established four (4) precincts and is using Minnetrista City Hall for Minnetrista Precinct 2A and the Minnetrista Police Training Facility for Minnetrista Precinct 4A.
The City has, in the past, used two additional non-municipal buildings for the other two precincts. Freshwater Community Church, Minnetrista Precinct 3A and Westonka School Administrative Office, Minnetrista Precinct 1A both meet all statutory requirements and is ADA compliant.
Discussion:
The City has sent letters to both Freshwater Community Church and Westonka School District requesting the use of their location to conduct elections for the Primary Election on August 14, 2018 and the General Election on November 6, 2018.
Staff recommends entering into the Polling Place Agreements with both Freshwater Community Church and Westonka School District for the use of their facilities on both election days.
Fiscal Impact:
The City does not compensate these locations for the use of their buildings. Freshwater Church and Westonka Schools donate the use of their buildings.
Recommended City Council Action: Approve Resolution No. 89-18 Approving the 2018 Polling Place Agreements with Freshwater Community Church and Westonka School District Administrative Office.
Does Recommended Action meet City Mission Statement? Yes No
Does Recommended Action meet City Goals/Priorities? Yes No Explain:
Item 4d
RESOLUTION NO. 89-18
CITY OF MINNETRISTA APPROVING POLLING PLACE AGREEMENTS WITH
INDEPENDENT SCHOOL DISTRICT 277 (WESTONKA SCHOOLS) AND FRESHWATER COMMUNITY CHURCH
WHEREAS, the City of Minnetrista has established four precincts and is using Minnetrista City Hall for Minnetrista Precinct 2A and the Minnetrista Police Training Facility for Minnetrista Precinct 4A; and
WHEREAS, the City of Minnetrista desires to secure a polling place for Minnetrista Precinct 1A in the northeast corner of the city and a polling place for Minnetrista Precinct 3A in the southwest corner of the city; and
WHEREAS, the Westonka District Education Center meets all statutory requirements and is ADA compliant and Freshwater Community Church meets all statutory requirements and is ADA compliant; and
WHEREAS, Independent School District 277 has signed an agreement allowing the City of Minnetrista to conduct election activities in their facilities free of charge and Freshwater Community Church has signed an agreement allowing the City of Minnetrista to conduct election activities in their facilities free of charge;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Minnetrista, the County of Hennepin and the State of Minnesota, that the attached polling place agreements with ISD 277 (Westonka Schools) and Freshwater Community Church are hereby executed.
Adopted by the City Council of the City of Minnetrista this 4th day of June, 2018 by a vote of ______ ayes and ______ Nays.
________________________________________ Lisa Whalen, Mayor
ATTEST:
_______________________________ Kris Linquist, City Clerk
(Seal)
POLLING PLACE AGREEMENT 2018 PLEASE RETURN ONE COPY OF THIS AGREEMENT TO THE CITY OF MINNETRISTA
John Van Tassel, Operations Manager Freshwater Community Church 4319 Steiner Street St. Bonifacius, MN 55375 Phone: 952-446-9090
Please complete the following information.
Site Contact: ________________________________________________________________________________
____ Yes ____ No Polling Place will furnish 4 large tables and 8 – 10 chairs ____ Yes ____ No United States flag is available for polling place use ____ Yes ____ No Telephone is available to Election Judges
Phone Number: ____________________________________________________ Location of Phone: _________________________________________________
Where keys may be obtained if needed: ______________________________________________
If Building is not open at 6:00a.m.on Election Morning OR an emergency occurs, call: _____________________
About 10 days before the election, a reminder letter will be sent to the building where voting will take place. This letter will include information on voting equipment delivery and setup by election staff. Please verify the information below:
Freshwater Community Church 4319 Steiner Street
St. Bonifacius, MN 55375
Freshwater Community Church hereby agrees to allow usage of the _______________________________ Room by the City of Minnetrista for election purposes for two elections:
PRIMARY ELECTION: Tuesday, August 14, 2018 GENERAL ELECTION: Tuesday, November 6, 2018
Freshwater Community Church agrees to permit city staff and election officials to enter the facilities the day before each election to set up and test election equipment. Freshwater Community Church agrees to properly heat and light the ____________________________________ Room from 6:00am until the work of the electionjudges is completed, and if said election judges have not completed their work at 12 o’clock a.m. on the above mentioned days, they shall be permitted to occupy said premises, without charge, until their work is completed.
Polling Place: Freshwater Community Church 4319 Steiner Street St. Bonifacius, MN 55375 Phone: 952-446-9090
Election Judges must deliver equipment the day before Election Day. Building must be open at 6:00 a.m. on Election Day and may not close until all
election activities are complete.
Roger Stuart
XXX
Front Desk
Sanctuary
Sanctuary
POLLING PLACE AGREEMENT 2018 PLEASE RETURN ONE COPY OF THIS AGREEMENT TO THE CITY OF MINNETRISTA
Superintendent Kevin Borg Westonka Public Schools 5901 Sunnyfield Rd E Minnetrista, MN 55364 Phone: 952-491-8007
Please complete the following information.
Site Contact: ________________________________________________________________________________
____ Yes ____ No Polling Place will furnish 4 large tables and 8 – 10 chairs ____ Yes ____ No United States flag is available for polling place use ____ Yes ____ No Telephone is available to Election Judges
Phone Number: ____________________________________________________Location of Phone: _________________________________________________
Where keys may be obtained if needed: ______________________________________________
If Building is not open at 6:00a.m.on Election Morning OR an emergency occurs, call: _____________________
About 10 days before the election, a reminder letter will be sent to the building where voting will take place. This letter will include information on voting equipment delivery and setup by election staff. Please verify the information below:
Westonka District Education Center 5901 Sunnyfield Rd E Minnetrista, MN 55364
Westonka Public Schools hereby agree to allow usage of the Westonka District Education Center by the City of Minnetrista for election purposes for two elections:
PRIMARY ELECTION: Tuesday, August 14, 2018 GENERAL ELECTION: Tuesday, November 6, 2018
Westonka Public Schools agree to permit city staff and election officials to enter the Westonka District Education Center the day before each election to set up and test election equipment. Westonka Public Schools agree to properly heat and light the Westonka District Education Center from 6:00am until the work of the election judges is completed, and if said election judges have not completed their work at 12 o’clock a.m. on the above mentioned days, they shall be permitted to occupy said premises, without charge, until their work is completed.
The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.
CITY OF MINNETRISTA
CONSENT AGENDA ITEM
Subject: Authorize Publication of Ordinance 453 by Title and Summary. The proposed amendment would prohibit the use of property within the City for short term rentals.
Prepared By: Nickolas Olson, City Planner Through: David Abel, Community Development Director
Meeting Date: June 4, 2018
Issue: The City Council adopted Ordinance 453 on May 21, 2018. Ordinance 453 prohibits the use of property within the City for short term rentals. The ordinance is two pages in length and would be rather expensive to publish in its entirety. An ordinance must be published in the official city newspaper before it can become effective. MN Statutes allows for publication by title and summary in the case of lengthy ordinances. Staff has prepared the attached resolution which includes a clear summary of the intent and effect of Ordinance 453. Authorizing publication by title and summary will save the city on the cost of publication.
As discussed by the City Council, Ordinance 453 will take effect after publication for all new short term rental properties. Those properties previous noted in past staff reports will be allowed to continue until January 1, 2019.
Recommended Action: Motion to adopt Resolution No. 77-18 authorizing the publication of Ordinance 453 by title and summary.
Attachments: 1. Res. No. 77-18 Adopt Ordinance 453 by Title and Summary
Item 4e
1 524076v2 AMB MN415-59
ORDINANCE NO. 453
CITY OF MINNETRISTA COUNTY OF HENNEPIN STATE OF MINNESOTA
AN ORDINANCE PROHIBITING SHORT-TERM RENTALS WITHIN THE CITY OF MINNETRISTA
THE CITY OF MINNETRISTA HEREBY ORDAINS:
Section 1. The City Council of the City of Minnetrista hereby amends Chapter V, Section 505.07 of the Minnetrista City Code by adding a new subdivision 16 to prohibit short-term rentals within the City as follows:
Subd. 16. Short-term rentals.
(a) Definitions. In addition to the definitions contained in Section 505.01 of this Code, thefollowing definitions shall apply to this subdivision.
(1) Operator means the person or enterprise, or its agent, who is the owner of adwelling, which is being offered for rent to transients, whether such person’s ownership interest in the property is as the owner, lessor, lessee, sub-lessee, mortgagee-in-possession, licensee, or any other interest. Where the operator performs their functions through a rental agent, the managing agency or the rental agent has the same duties as the operator hereunder.
(2) Rent means the compensation, in money or other consideration, given in exchangefor the occupancy, use, or possession of real property which is charged, whether or not received, of property.
(3) Short-term rental means any temporary occupancy of a dwelling that is offeredfor rent to a transient for fewer than thirty (30) consecutive calendar days.
(4) Transient means any person who, at their own expense or at the expense ofanother, exercises occupancy or possession, or is entitled to occupancy or possession, by reason of any rental agreement, whether in writing or otherwise, concession, permit, right-of-access, option to purchase, license, time-sharing arrangement, or any other type of agreement for a period of fewer than thirty (30) consecutive calendar days.
(b) Short-term rentals prohibited.(1) Purpose. The City finds that short-term rentals constitute a commercial use of
residential property, which conflict with the fundamental character of residential zoning districts, disrupt the residential character of neighborhoods, and have a negative impact on the livability of residential neighborhoods. The City further finds that, while short term rentals are prohibited under the current provisions contained in the City Code, an ordinance amendment clarifying those regulations is necessary. The City has received complaints from residents regarding short-
2 524076v2 AMB MN415-59
term rentals, including but not limited to complaints related to noise, over- occupancy, and illegal parking. To ensure adequate housing options for residents, preserve the residential character of the City’s residential districts, preserve property values, and reduce land use conflicts, the City determines, in furtherance of the public health, safety and general welfare, that it is necessary to limit short-term rentals to hotels, motels, lodging establishments, and similar accommodations which are appropriately licensed, zoned, and which have the appropriate infrastructure and services for such short-term use.
(2) Prohibition. Short-term rental of any dwelling to a transient for less than thirty(30) consecutive calendar days in a residential zoning district is prohibited. State licensed hotels,motels, and lodging establishments located in areas where permitted by the City’s land useregulations are allowed, pursuant to all applicable law and rules.
(3) Enforcement.
a. An owner, operator, tenant, or occupant of any building or property inviolation of the provisions of this section may be charged and found guilty of amisdemeanor and may be held responsible for the cost of enforcement in additionto penalties.
b. The City may exercise any and all remedies at law or in equity to ensurecompliance with this section. All unpaid costs, charges and penalties may becertified as a special assessment levy against the property.
c. The City hereby further declares the short-term rental of a dwelling mayconstitute a public nuisance pursuant to Section 1510.07 of the Minnetrista CityCode. The City may take actions to abate such nuisance pursuant to Section 1510of the Minnetrista City Code and applicable state law.
(c) Implementation. In an effort to minimize the disruption of the adoption of this ordinance,the City shall not take any enforcement actions related to short-term rentals until December 31,2018.
SECTION 2. This ordinance shall take effect following its adoption and publication.
Adopted Date: May 21, 2018.
Lisa Whalen Mayor
Attest: ______________________________ Kris Linquist City Clerk
(seal)
Ordinance 453; 2018.05.21Short-term Rentals
1
RESOLUTION NO. 77-18
CITY OF MINNETRISTA
RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 453 BY TITLE AND SUMMARY
WHEREAS, the city of Minnetrista (the “City”) is a municipal corporation organized and existing under the laws of Minnesota; and
WHEREAS, the city council of the city of Minnetrista has adopted Ordinance No. 453, an ordinance prohibiting the use of property within the City for short term rentals; and
WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is two pages in length; and
WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Minnetrista that the city clerk shall cause the following summary of Ordinance No. 453 to be published in the official newspaper in lieu of the entire ordinance:
Public Notice
The city council of the city of Minnetrista has adopted Ordinance No. 453, an ordinance prohibiting the use of property within the City for short term rentals. The full text of Ordinance No. 453 is available for viewing at Minnetrista city hall during regular business hours.
Kris Linquist, City Clerk
BE IT FURTHER RESOLVED by the city council of the city of Minnetrista that the city clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a
ss:
2
full copy of the ordinance in a public place within the city.
The resolution was adopted by the city council of the city of Minnetrista on this 4th day of June, 2018 by a vote of ____ Ayes and ____ Nays.
Lisa Whalen, Mayor
ATTEST:
Kris Linquist, City Clerk
(Seal)
Res. No. 77-18; 2018.06.04Ordinance 453 by Title and Summary
Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.
CITY OF MINNETRISTA
CONSENT AGENDA ITEM
Subject: VARIANCE: Application from Matthew Mosher to reduce the lakeshore setback from the required 75 feet down to 72 feet to construct a lakeside addition onto the existing home on the property located at 4595 Merrywood Lane; R-1 Low Density Single Family Residence Zoning District; PID# 36-117-24-33-0008.
Prepared By: Nickolas Olson, City Planner Through: David Abel, Community Development Director
Meeting Date: June 4, 2018
Overview: Matthew Mosher (the “Applicant”) has made an application for a variance from the required 75 foot lakeshore setback to allow for a lakeside home addition to be constructed 72 feet from the lakeshore on the property located at 4595 Merrywood Lane (the “Property”).
Background: Staff met with the Applicant and Andy Johnsrud, from Lecy Brothers, to discuss possible improvements to the side of the home facing the lake. The meeting took place in advance of the Applicant owning the Property. At the meeting, the Applicant was informed that a variance would likely be required to pursue any addition onto the lakeside of the home. With this understanding, the Applicant proceeded to purchase the Property in April of 2018. The Applicant has worked with Lecy Brothers to develop a proposal that has been scaled back as much as possible to minimize the variance request.
Variance Request: City Code Section 505.05 Subd. 9 allows the City to issue variances from the provisions of the zoning code. A variance is a modification or variation of the provisions of the zoning code as applied to a specific piece of property. A variance is only permitted when:
a. The variance is in harmony with the general purposes and intent of thisordinance.The purpose and intent of the city’s zoning ordinances is to ensure the orderly andharmonious development of property and to minimize the conflicts amongdifferent land uses while protecting the general health and welfare of the residentsof the city. While the variance request is from the required lakeshore setback, theproposed addition does not encroach upon the riparian view shed setback whichprotects the lake views of neighboring properties. Protecting neighboringproperty owner’s lake views is important in ensuring orderly and harmoniousdevelopment which is part of the general health and welfare of the residents.
Item 4f
Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.
b. The variance is consistent with the comprehensive plan.An element of the Comprehensive Plan is the protection of natural resources andneighborhood design and views. Effective land use planning requires acomprehensive understanding of the physical features, natural resources, andenvironmental limitations of the land. The natural environment of Minnetrista ishighly valued by its residents and is considered superior in its quality anddiversity. Minnetrista’s superior environmental qualities are evident, and the needto protect and preserve these qualities is equally evident. The proposed variancedoes not result in impacts to any steep slopes or require the removal of anysignificant trees. A 72 foot setback is not uncommon in Minnetrista and thatdistance should also protect the lakeshore. The proposed variance also does notimpact neighboring property owners views as the proposed addition is wellbehind the riparian view shed setback.
A variance may be granted when the applicant establishes there are practical difficulties in complying with this ordinance. Practical difficulties, as used in connection with granting a variance, means:
1. The property owner proposes to use the property in a reasonable manner notpermitted by this ordinance.This factor means that the landowner would like to use the property in a particularreasonable way but cannot do so under the rules of the ordinance. It does notmean that the land cannot be put to any reasonable use whatsoever without thevariance. The Applicant is proposing an addition onto the lake side of theexisting home. The purpose of the proposed addition is to enhance the currentlayout and functionality of the home and to improve the livability of the home,which is a reasonable manner.
2. The plight of the landowner is due to circumstances unique to the propertynot created by the landowner.The uniqueness generally relates to the physical characteristics of the particularpiece of property, that is, to the land and not personal characteristics orpreferences of the landowner. When considering the variance for a building toencroach or intrude into a setback, the focus of this factor is whether there isanything physically unique about the particular piece of property, such as slopingtopography or other natural features like wetlands or trees. A physical limitationof the Property is the location of the existing home. The existing home does notcurrently meet the required lakeshore setback, which is a unique situation the newhomeowner’s did not create themselves.
3. The variance would not alter the essential character of the locality.Under this factor, consider whether the resulting structure will be out of scale, outof place, or otherwise inconsistent with the surrounding area. The proposedaddition will maintain a home that is consistent is size and massing to that of
Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.
homes on either side of the Property. The proposal will keep the design and aesthetics expected of a home on Lake Minnetonka.
Neighborhood Comments: Notices were sent out to all property owners within 500 feet of the subject property prior to the public hearing held by the Planning Commission. At the public hearing on May 29, 2018, no one was presented to speak on the applicant and staff has not received any comments to date from neighboring property owners regarding this request.
Planning Commission Recommendation: At their May 29, 2018 meeting, the Planning Commission reviewed the Applicant’s variance request. After reviewing the staff report and associated attachments and holding the required public hearing, the Planning Commission made a motion to recommend the City Council approve the requested lakeshore setback variance at 4595 Merrywood Lane based on the findings of fact in the staff report and subject to the following conditions:
1. The Property must be developed in accordance with the approved plans assubmitted with the variance application;
2. The Applicant obtain all necessary permits and approvals from the City and otherapplicable entities with jurisdiction over the Property prior to any construction;
3. Any required grading should maintain existing drainage patterns or improve theexisting drainage of the lot and adjacent lots;
4. The Applicant are responsible for all fees incurred by the City in review of thisapplication; and
5. The variance approval is valid for one year from the date of approval and willbecome void and expire unless a building permit has been issued for the site.
Conclusion: The City Council should review the staff report and the recommendation of the Planning Commission. After review, the City Council should establish findings of fact as they relate to the variance request. Possible findings of fact are as follows:
1. The requested variance is consistent with the purpose and intent of the city’szoning ordinances because it protects neighboring property owner’s lake viewswhich is important in ensuring orderly and harmonious development andcontributes to the general health and welfare of the residents of the city.
2. The requested variance is consistent with the city’s comprehensive plan because itdoes not impact the natural environment, specifically it does not require alteringany steep slopes or removal of any significant trees. The proposed variance alsodoes not impact neighboring property owners views as the proposed addition iswell behind the riparian view shed setback.
3. The Applicant proposes to use the Property in a reasonable manner because thepurpose of the proposed addition is to enhance the current layout and functionalityof the home and to improve the livability of the home.
4. The existing home does not currently meet the required lakeshore setback. Thispresents a unique circumstance and since the Applicant recently purchased theProperty with the home in its current location, the unique circumstance wasinherited and not created.
Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.
5. The requested variance will not alter the character of the locality because theproposed addition will keep the home consistent in size and massing to that of theneighboring homes while maintaining the design and aesthetics of a home onLake Minnetonka.
Recommended Action: Motion to adopt Resolution No. 90-18 approving the requested lakeshore setback variance at 4595 Merrywood Lane, subject to certain terms and conditions.
Attachments: 1. Location Map2. Project Narrative3. Photos of Existing Home4. Proposed Survey5. Proposed Plans and Elevations6. Res. No. 90-18 Approving a Lakeshore Setback Variance at 4595 Merrywood
Lane
4595 Merrywood Lane
Address Labels
May 24, 2018Map Powered by DataLink from WSB & Associates
1 inch = 94 feet
1. A completed land use application form signed by all property owners along with payment of the
proper filing fee. ATIACHED
2. Written statements providing information regarding your proposal. Please provide a separate answer
for each of the lettered items listed below (answers must be submitted in both hard copy and electronic
form): SEE BELOW
a. A list of all current property owners (if individually owned), all general and limited partners (if a
partnership}, all managers and directors (if a limited liability company}, and/or officers and directors (if a
corporation) involved as either applicants or owners.
OWNER: Matthew S Mosher
APPLICANT: Andrew Johnsrud, on behalf of Lecy Brothers
b. A listing of the following site data: legal description of the property (including lot/block, plat name,
and parcel identification number), parcel size (in acres and square feet}, existing use of land, and current
zoning.
Lot 1
Block 1
Martin Kyle Addition
PIO# 36-117-24-33-0008
1.28 acres
55,932 square feet
Current use -single family residential
Zoning-Rl
c. State the provision(s) of the Minnetrista City Code for which you seek a variance. (For example, Section
505.15 Subd. 2. Lot area, depth, width, coverage, setbacks, and height standards)
Section 505.15 -SETBACKS
d. A specific written description of the proposal and how it varies from the applicable provisions of
Minnetrista City Code.
The code states a minimum 75' setback is required for this property. The existing home was apparently
built with a setback of 73.5' to the lake, while the existing deck has a 71.3' lakeside setback. The
proposed addition will encapsulate the existing deck area as living space with a slight "sliver" of area
beyond the deck, resulting in revised lakeside setbacks of 72.0 and 73.1.
e. A narrative regarding any pre-application discussions with staff, and an explanation of how the issue
was addressed leading up to the application for a variance.
Andy Johnsrud (from Lecy Brothers) and Matthew Mosher (the property owner) met with Nick Olson,
city planner, on January 18th, 2018, to discuss the property and proposed addition. This was prior to Mr.
Mosher purchasing the property on April 9, 2018. Based on this meeting the proposed addition was
scaled back to stay as much as possible within the confines of the existing deck area.
f Explain how the proposal is in harmony with the general purposes and intent of Minnetrista City Code
and how proposal is consistent with the current Minnetrista Comprehensive Plan.
The proposed addition, while allowing the property owner to take full advantage of this lake front
property, does not negatively impact the neighboring properties. Note that with the addition this home
remains well back of the "line of sight" from the neighboring properties. Matthew has spoken with both
of his adjoining neighbors and discussed the proposed changes to the house and received their verbal
agreement as they both welcome a new, permanent owner who will reside in the home (rather than
having renters occupy the house as was the case for the last several years).
g. Explain how there are practical difficulties in complying with Minnetrista City Code. Practical
difficulties means:
i. The property owner proposes to use the property in a reasonable manner not permitted by
Minnetrista City Code;
The homeowner is planning to invest a considerable amount to enhance the current layout and
functionality of the home to improve the livability of the home. The lake-side addition (and other
remodeling) will provide an updated home that will ensure years of enjoyment.
ii. The plight of the landowner is due to circumstances unique to the property not created by the
landowner; and
The existing structure does not meet current setbacks.
iii. The variance, if granted, would not alter the essential character of the locality.
The completed project will be in keeping with the homes on either side, and will not alter the
character of the locality.
h. Provide justification that the variance request is not based exclusively upon a desire to increase the
value or income potential of the parcel of land.
The purpose of the project is to take full advantage of the lot and lake views by incorporating a new
great room into the floor plan (while remodeling adjoining areas). This will both maintain and increase
the livability of the home.
i. Justify that the granting of the requested variance will not:
1} adversely affect the health or safety of persons residing or working in the neighborhood;
2) impair an adequate supply of light and air to adjacent properties;
3) be injurious to property or improvements in the neighborhood;
4) increase the congestion on public streets;
5) endanger public safety;
6} or substantially diminish or impair property values within the neighborhood.
The granting of the requested variance, for the project as proposed, will not change, impact or
diminish any of the six concerns listed above.
4/30/2018
4595 Mei .. .ivood Lane , Minnetrista, MN 55331 ML5 Number: 4894214
1. Subject property's address is 4595 Merrywood Ln, its property identificationnumber is 36-117-24-33-0008.
2. The gross area of the subject property is 1.127 Acres or 49,078 Square Feet.
3. The subject property is zoned R1 – Single Family Low Density Residence, per City ofMinnetrista zoning Map accessed 02/26/2018.
4. The subject property lies within Flood Plain Zone X – 'Areas determined to beoutside the 0.2% annual chance floodplain' and AE – 'Base flood elevationsdetermined', as depicted by scaled map location and graphic plotting according toFEMA, FIRM Map No. 27053C0295F dated 11/04/2016.
Lot 1, Block 1, MARTIN KYLE ADDITION, according to the recorded plat thereof,Hennepin County, Minnesota.
1. The bearing system for this survey is assumed.
2. This survey was prepared without the benefit of a title commitment or abstract andthe surveyor has made no independent search for easements of record,encumbrances, restrictive covenants, ownership title evidence or any other factsthat an accurate title search may disclose. Therefore, this survey may be revised byshowing that which would be cited in a title commitment and then illustrated onthe survey.
3. The surveyor makes no guarantees that the underground utilities shown compriseall such utilities in the area, either in service or abandoned. Utility informationshown hereon, if any, is a compilation of map information and those visible utilitiesthat were located during the survey field work. The surveyor further does notwarrant that the underground utilities shown hereon, if any, are in the exactlocation as indicated, although he does certify that they are located as accurately aspossible from information available. The surveyor has not physically located theunderground utilities. Pursuant to MS 216.D contact Gopher State One Call at(651-454-0002) prior to any excavation.
4. Field work was completed on 02/23/2018.
5. The building(s) and exterior dimensions of the outside wall at ground level areshown on the survey. It may not be the foundation wall.
I hereby certify that this survey, plan or report wasprepared by me or under my direct supervisionand that I am a duly Licensed LAND SURVEYORunder the laws of the State of Minnesota.
If applicable, contact us for a wet signed copy of thissurvey which is available upon request at Sambatek's,Minnetonka, MN office.
04/30/201843933Mark R. Salo
LOT 1
0
SCALE IN FEET
20 40
VICINITY MAP
VICINITY MAP
Project
Location
Date Submittal / RevisionNo.
Certification
Sheet Title
Summary
Revision History
Sheet No. Revision
Project No.
By
Designed: Drawn:Approved: Book / Page:Phase: Initial Issue:
I hereby certify that this survey, plan or report wasprepared by me or under my direct supervisionand that I am a duly Licensed LAND SURVEYORunder the laws of the State of Minnesota.
If applicable, contact us for a wet signed copy of thissurvey which is available upon request at Sambatek's,Minnetonka, MN office.
RESOLUTION APPROVING A LAKESHORE SETBACK VARIANCE OF 3 FEET FOR CONSTRUCTION OF AN ADDITION TO THE EXISTING HOME AT 4595
MERRYWOOD LANE
WHEREAS, the City of Minnetrista (the “City”) is a municipal corporation, organized and existing under the laws of the State of Minnesota; and
WHEREAS, the City Council of the City of Minnetrista has adopted zoning and subdivision regulations, per Chapter 5 of the Municipal Code, to promote the orderly, economic and safe development and utilization of land within the city; and
WHEREAS, Matthew Mosher (the “Applicant”) has made an application for a variance to reduce the required lakeshore setback from 75 feet to 72 feet for the construction of an addition to the existing home on the property generally located at 4595 Merrywood Lane (the “Property”) and which is legally described as:
Lot 1, Block 1, Martin Kyle Addition, Hennepin County, Minnesota; and
WHEREAS, on May 29, 2018, the Minnetrista Planning Commission considered the requested lakeshore setback variance, held a public hearing and, after consideration of the record before it, voted 6-0 in favor of recommending approval of the variance as submitted; and
WHEREAS, the City Council has reviewed the application, as submitted, and has made the following findings of fact:
1. The requested variance is consistent with the purpose and intent of the city’s zoningordinances because it protects neighboring property owner’s lake views which isimportant in ensuring orderly and harmonious development and contributes to thegeneral health and welfare of the residents of the city.
2. The requested variance is consistent with the city’s comprehensive plan because itdoes not impact the natural environment, specifically it does not require altering anysteep slopes or removal of any significant trees. The proposed variance also does notimpact neighboring property owners views as the proposed addition is well behind theriparian view shed setback.
3. The Applicant proposes to use the Property in a reasonable manner because thepurpose of the proposed addition is to enhance the current layout and functionality ofthe home and to improve the livability of the home.
4. The existing home does not currently meet the required lakeshore setback. Thispresents a unique circumstance and since the Applicant recently purchased theProperty with the home in its current location, the unique circumstance was inheritedand not created.
2
5. The requested variance will not alter the character of the locality because the proposedaddition will keep the home consistent in size and massing to that of the neighboring homes while maintaining the design and aesthetics of a home on Lake Minnetonka.
NOW, THEREFORE, BE IT RESOLOVED, that the City Council of the City of Minnetrista hereby approves the variance to reduce the required lakeshore setback from 75 feet to 72 feet on the property generally located at 4595 Merrywood Lane for the construction of an addition to the existing home, as submitted with the variance application, subject to the following conditions:
1. The Property must be developed in accordance with the approved plans as submittedwith the variance application;
2. The Applicant obtain all necessary permits and approvals from the City and otherapplicable entities with jurisdiction over the Property prior to any construction;
3. Any required grading should maintain existing drainage patterns or improve theexisting drainage of the lot and adjacent lots;
4. The Applicant are responsible for all fees incurred by the City in review of thisapplication; and
5. The variance approval is valid for one year from the date of approval and will becomevoid and expire unless a building permit has been issued for the site.
Lisa Whalen, Mayor
This resolution was adopted by the City Council of the City of Minnetrista on the 4th day of June, 2018 by a vote of ___ Ayes and ___ Nays.
Kris Linquist, City Clerk
(SEAL)
ATTEST:
Res. No. 90-18; 2018.06.04Variance - Lakeshore setback4595 Merrywood Lane
The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.
O:\City Council\Council 2018\Packets\2018.06.04 Packet\Word\6-4-18 AGN ITM - Award Contract Midwest Landscapes - Lisle Park trees.doc
CITY OF MINNETRISTA
CONSENT AGENDA ITEM
Subject: Award Quote for the purchase of 10 trees, delivery and
installation services around new parking lot at Lisle Park
Prepared By: Gary Peters, Public Works Superintendent
Meeting Date: June 4, 2018
Issue:
Trees need to be planted around the new parking lot at Lisle Park located in the Hunters Crest neighborhood to help beautify the area and complete the landscaping plan that was approved by the City Council.
Background:
A new parking lot was installed at Lisle Park in 2016. During this process, some trees were removed and transplanted. The contractor was late in getting grass seed planted and the decision to plant trees was delayed until the turf was established. Now with the turf established and the irrigation system functioning, trees can be planted.
Discussion/Conclusion:
The City asked for quotes from three companies. The trees ask to quote for planting where 2 - 3” Hackberry, 3 - 2” Linden and 5 - 2” Elm. See chart below for installed pricing.
COMPANY QUOTED AMOUNT
Midwest Landscapes $4,175.00
Wilson's Nursery $4,648.00
Conclusion:
City staff is recommending going with Midwest Landscapes which provided the lowest quotation for this service. Staff feels the $4,175.00 quote is reasonable.
Fiscal Impact:
The fiscal impact is $4,175.00 and will be funded by the Tree Replacement & Environmental Enhancement Fund.
The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.
O:\City Council\Council 2018\Packets\2018.06.04 Packet\Word\6-4-18 AGN ITM - Award Contract Midwest Landscapes - Lisle Park trees.doc
Recommended City Council Action: Staff recommends adopting Resolution No. 91-18 awarding the quote with Midwest Landscapes to purchase, deliver and install trees at Douglas Park for $4,175.00.
Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:
DATETO
QTY SIZE
2 ea $515.00 $1,030.00
3 ea $380.00 $1,140.00
5 ea $401.00 $2,005.00
TOTAL $4,175.00
NOTES:
[Your Company Slogan] QUOTELANDSCAPES-Tree Planting
[Your Company Name] Spring 2018 Minnetrista
Minnetrista, MN
May 24, 2018Gary PetersCity of Minnetrista7701 County Road 110 WestMinnetrista, MN 55364952-241-2532
DESCRIPTION
3" BB Hackberry
2" BB Greenspire Linden
2" BB Accolade Elm
* Price above includes planting, mulch tree ring, initial watering and one year warranty from date of installation.
* Bid assumes that existing soil on site will be used to backfill trees. If existing soil is found to be unsuitable then
MWL will provide quote to supply suitable soil for backfilling of trees.
* Bid revised to no longer include Park Grade trees and to use #1 Grade inventory trees.
* Additional watering of trees after initial installation will be the responsibility of the owner.
* Exact planting locations will be determined and staked by a City of Minnetrista representative.
6221 Oakwood Ave. NE * Otsego, MN 55330 * 763-241-1320 ph 763-241-1340 fx 1
Gary, Sorry for the delay getting this back to you. We have been swamped with our spring harvest. I have placed some pricing here below on the items you are requesting. I assumed you wanted installation, mulch, and a 1 year warranty included in the price.
2 – 3” Hackberry $689/unit
3 – 2” Corinthian Linden $425/unit
5 – 2” Accolade Elm $399/unit
Please let us know as soon as you are able if you would like to have us perform this work. The 3” Hackberry are very hard to come by as they are in short supply so these are not guaranteed to be available past this moment. Our schedule is filling up fast so please schedule at your earliest convenience. Thank you, Andy
Andy Wilson Wilson’s Nursery, Inc. 5730 Yancy Avenue New Germany, MN (952) 239-2263-cell (952)353-2762-office (952) 353-2764-fax wilsonsnurseryinc.com Growing with you since 1983
RESOLUTION NO. 91-18
CITY OF MINNETRISTA
HENNEPIN COUNTY, MINNESOTA
RESOLUTION AWARDING THE QUOTE TO PURCHASE, DELIVER AND
INSTALL TEN (10) NEW TREES AT LISLE PARK
WHEREAS, The City of Minnetrista has a need to accept a quote to purchase 10 trees, delivery and installation services, and wishes to accept the quote from Midwest Landscapes of Otsego, MN for its services; WHEREAS, The City received the lowest quotation from Midwest Landscapes for the purchase of 10 trees, delivery and installation services from vendors solicited. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF MINNETRISTA, this quote is hereby accepted with the intent of using Midwest Landscapes for the purchase of 10 trees, delivery and installation services at Lisle Park in the amount of $4,175. This resolution was adopted by the City Council of the City of Minnetrista on the 4th day of June 2018, by a vote of ______Ayes and______Nays. _________________________
Lisa Whalen, Mayor ATTEST: ___________________________ Kris Linquist, City Clerk (seal)
_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.
CITY OF MINNETRISTA
BUSINESS / DISCUSSION ITEM
Subject:
Prepared By:
Meeting Date:
Approving the Conditional Offer of Employment for Robert Goodman as the Building Inspector
Cassandra Tabor, Director of Administration on behalf of the Personnel Committee: Mayor Lisa Whalen, Councilmember Pam Mortenson, Finance Director Brian Grimm, and City Administrator Mike Barone.
June 4, 2018
Issue The City Council is being asked to approve a resolution for a conditional offer of employment for Mr. Robert Goodman as the Building Inspector for the City of Minnetrista. This position is being filled due to the vacation of the role by Mr. Chad Bartley.
Background The process to hire a Building Inspector began with advertising for the position on the City website and with the League of Minnesota Cities, which was posted as ‘Open until filled’. Four (4) applications were received, four (4) candidates were offered interviews, and three (3) applicants met with the panel for interviews on May 17, 2018. An additional application was received on May 21, 2018 and the applicant was interviewed on May 24, 2018. City Staff considered two (2) final applicants, with Mr. Robert Goodman emerging as the choice for hire.
The final steps are in process including the review of his references, driving record, and criminal history (backgrounding performed by the Minnetrista Police).
The terms of the employment offer for Mr. Goodman are outlined in the attached conditional offer of employment. If approved, we expect Mr. Goodman to begin his full-time employment in the next couple of weeks.
Summary of Qualifications and Background • Building Official Limited License• 10 years of residential building experience
Conclusion Mr. Goodman will bring to the City field skills that suggest a shorter learning curve as well as the disposition and experience to work successfully with the public, contractors,
Item 6a
_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.
and builders. We look forward to Mr. Goodman joining our full-time staff at the City of Minnetrista.
Recommended City Council Action: The Personnel Committee recommends approval of the conditional offer of employment resolution for Mr. Robert Goodman as Building Inspector with the City of Minnetrista, with an expected start date of June 5, 2018
Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:
RESOLUTION NO. 92-18
CITY OF MINNETRISTA
RESOLUTION APPROVING THE CONDITIONAL OFFER OF EMPLOYMENT FOR ROBERT GOODMAN AS BUILDING INSPECTOR
WITH THE CITY OF MINNETRISTA
WHEREAS, the position opening for a Building Inspector was created when former Building Inspector Chad Bartley accepted a position with another city, and;
WHEREAS, after the staffing process was conducted, including panel interviews, both criminal history and driving record checks begun; the recommendation of the Personnel Committee is to give a conditional offer of employment to Mr. Robert Goodman for the Building Inspector position for the City of Minnetrista, and;
THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the conditional offer of employment be approved for Mr. Robert Goodman; and be it further resolved that the City Council approve the terms and conditions of this job offer as outlined in the conditional job offer letter included with this agenda item.
This resolution was adopted by the City Council of the City of Minnetrista on the 4th day of June, 2018, by a vote of ____Ayes and ____Nays.
______________________________ Lisa Whalen, Mayor
ATTEST:
_________________________________ Kris Linquist, City Clerk
(seal)
Municipal Offices 7701 County Road 110 West Minnetrista, MN 55364-9552
This is a conditional offer of employment for the Full-Time Building Inspector position with the City of Minnetrista. Final approval of your hiring will be granted by the Minnetrista City Council at the June 4, 2018 City Council meeting, but this conditional offer allows us to continue the hiring process.
The 2018 starting rate of pay being offered is $26.50/hour for an annual total of $55,120.00 with a start date of June 5, 2018.
Per City of Minnetrista policy, you will serve a one-year (1) probation period, with performance reviews at six-months and at one-year of employment. Upon a successful one-year performance review, you will be eligible for a change in job status from “probationary” employee to “full-time” employee and a 2% increase. In subsequent years, your annual performance reviews will be completed at the end of each calendar year, with a possible cost of living pay adjustment granted each January 1st beginning on January 1, 2019. This position is an hourly (non-exempt) position, non-unionized, and benefits eligible on the day of hire.
We look forward to you completing these final steps, and we are very pleased that you will be joining our staff at the City of Minnetrista.
I accept all the terms and conditions as set forth in this conditional offer of employment for the Full-Time Building Inspector position with the City of Minnetrista.
Rob�� cc: Personnel File David Abel, Community Development Director
5 /so/; <tr Date
_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.
CITY OF MINNETRISTA
BUSINESS / DISCUSSION ITEM
Subject:
Prepared By:
Meeting Date:
Resolution Approving Payment of Easement Agreement for Mr. Harry Stillwell, 970 Maple Crest Drive, Minnetrista MN
Michael Barone, City Administrator
June 4, 2018
Issue City Staff wishes to end the long ordeal with a final payment for a driveway easement agreement that dates back to 2006 with Mr. Harry Stillwell, 970 Maple Crest Drive, Minnetrista, MN. This issue will hopefully come to a conclusion with the Council’s approval at the June 4, 2018 City Council meeting.
Background After describing to the City Council the long standing issue between Mr. Harry Stillwell, 970 Maple Crest Drive, Minnetrista, under the City Administrator’s Staff Report at the May 21, 2018, City Council meeting, there has been a different request made by Mr. Stillwell.
Mr. Stillwell would like to receive the low quotation amount of $3,725 (Plehal Blacktopping) in a cash payment versus a reimbursement by the City.
City Staff and the City Attorney have been involved in discussing this issue with Mr. Stillwell since our last Council meeting, and although this is not our normal or typical procedure (to payout in cash versus a reimbursement procedure), this is not a normal or typical situation for many reasons.
The issue has been ongoing since 2006, when the City, in exchange for granting an easement through Mr. Stillwell’s property for the Maple Crest Street and Utility project, agreed to pave his auxiliary driveway area back to its original status and correct all drainage functionality with the project. In 2007 the driveway was paved, but not to Mr. Stillwell’s liking, with the drainage issues persisting.
Additional attempts to correct the driveway and drainage took place in 2008 and 2009, but Mr. Stillwell still wasn’t satisfied, and never signed off on the documentation. This situation has remained unresolved since Mr. Stillwell contacted me last fall.
All the same factors will apply. (1) We will not issue a check to Mr. Stillwell without his signature on the proper legal documentation/release form(s) whereby he agrees that the City of Minnetrista has fulfilled any and all obligations regarding this matter, including, but not limited to the items detailed in both the Agreement dated April 13, 2007, and the Memorandum of Understanding from 2007; plus a new legal document to be prepared by Mr. Batty’s office. (2)
Item 6b
_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.
The cost to the City remains unchanged, a total of $3,725. The only thing that is changing is that we will be issuing a check to Mr. Stillwell now instead of at the end of a driveway repair that would be done on a reimbursement basis.
Conclusion As described earlier, City Staff and the City Attorney will work with Mr. Stillwell to have him sign a document that states the City has fulfilled all of our obligations in exchange for a cash payment in the amount of $3,725.
Our goal has been to end this issue with Mr. Stillwell, so paying him once his signature on the proper legal documentation/release form(s) is executed versus at the conclusion of a blacktopping process is irrelevant, in my opinion. Both Mr. Batty and I endorse this approach in this particular case, which will thankfully end this ordeal that has spanned a dozen years.
Recommended City Council Action: Authorize the City Administrator and City Attorney to prepare the legal documents/release form(s) for the signature of Mr. Harry Stillwell, 970 Maple Crest Drive, Minnetrista, whereby Mr. Stillwell agrees that the City of Minnetrista has fulfilled any and all of its obligations regarding the property easement from the Maple Crest Street and Utility project from 2006, in exchange for a cash payment in the amount of $3,725.
Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:
RESOLUTION NO. 93-18
CITY OF MINNETRISTA
RESOLUTION APPROVING PAYMENT OF EASEMENT AGREEMENT FOR HARRY STILLWELL, 970 MAPLE CREST DRIVE, MINNETRISTA, MN
WHEREAS, Mr. Harry Stillwell, 970 Maple Crest Drive, Minnetrista, MN, granted an easement through his property for the Maple Crest Street and Utility project back in 2006, with a Letter of Agreement and Memorandum of Understanding that repairs to his driveway and all drainage issues would be resolved to his liking; and
WHEREAS, a number of attempts to correct these issues took place in 2007, 2008 and 2009; with the ultimate outcome remaining unresolved between the City of Minnetrista and Mr. Stillwell; and
WHEREAS, at Mr. Stillwell’s request, he would like to receive payment based on the low quotation for his driveway repair of $3,725, paid to him now versus at the conclusion of the driveway repair. The City has stipulated that Mr. Stillwell will receive his payment once he signs the proper legal documentation/release form(s) whereby he agrees that the City of Minnetrista has fulfilled any and all obligations regarding this matter; and
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the City Council authorizes the City Administrator and City Attorney to prepare the necessary legal documents/release form(s) for Mr. Stillwell to sign in return for payment of $3,725 to finally finish the easement agreement from about a dozen years ago.
This resolution was adopted by the City Council of the City of Minnetrista on the 4th day of June, 2018, by a vote of ____Ayes and ____ Nays.
________________________ Lisa Whalen, Mayor
Attest:
_________________________ Kris Linquist, City Clerk
