CITY COUNCIL OF FAIRFIELD BAYAgenda February 8, 2016

• Call to Order:• Prayer• Pledge of Allegiance• Roll Call• Approved Minutes:• Financial Report:• Correspondence: • Reports:

• Police• Dispatch• Fire• Rescue• Animal Shelter• Public Works

• Planning and Zoning• Emergency Management• City Campground & Park• Community Education Center• Economic Development• Building Official• Center Management

• Unfinished Business• Grants in progress

• New Business• Legislative Audit Report• Urban Deer Hunt• Credit Card for EMS

• Mayor’s Report

Treasurers ReportExpenses higher due to Workers Comp and Building Ins.Rescue’s membership to Hart Center.Fire Consulting fee

AccountBalances

Beginning Bank balance

Change in balance Account Balance

01/31/2015General 144,297.50 80,754.43 65,543.07General – Money MKT

38,202.01 -4.21 38,206.22

DPS - MoneyMKT

2,516.21 -0.21 2,516.42

SubtotalDiscretionary

106,265.71

Emergency Relief 1,324.34 0.00 1,324.34Rescue 82,152.82 27,122.63 55,030.19Rescue –MoneyMKT

164,164.15 -18.08 164,182.23

Subtotal Rescue 219,212.42

Reconciliation’s for January, 2016

Reconciliation’s for January, 2016Account Balances Beginning Bank

balanceChange in Balance

Account Balance01/31/2015

Street 62,903.21 11,314.93 51,588.28Street – Money MKT 113,745.64 -12.52 113,758.16

Subtotal Street 165,346.44

Fire Department 28,959.02 4,169.64 24,789.38

Fire – Money MKT 20,159.42 -2.22 20,161.64

Fire- Act 833 26,475.35 9,857.00 16,618.35

Fire Sales and Use tax 0.00 -7,911.39 7,911.39

Subtotal Fire 69,480.76DRA 2001.00 -2,150.00 4,151.00

Street Bond financial status• Authorized bond issue- $2,500,000• Initial bond sale of $1,980,000• Expenditures to date

• Simmons first year fees- $2,500• Bond Attorney fees- $22,500• One year reserve set aside- $122,170• Atlas Asphalt- Requisition 1 $771,592• Van Buren County- $474,466 to date

• Requisition 2- $92,204• Requisition 3- $129,348• Requisition 4- $158,338• Requisition 5- $30,497• Requisition 6- $63,779• Requisition 10- $300

• Anderson Striping- $32,352• Requisition 7- $12,925• Requisition 9- $19,427

• Bobby Morris (consultant)- Requisition 8- $31,952• Remaining funds from bond issue- $522,468

Police Dept / Stats January 2016

• Accomplishments• # calls / 349 • Concentrate on House/Watch• We got all our cars ready for winter.

• Plans

• Making plans to get officers more training.• We hired a new officer Chris Garrett who is fitting in real well.

• Issues

• No issues at this Time.

FFB Police Dept. Stats January 2016Number of Calls 349

Arrests 7

Citations 16

Traffic Stops 26

Disturbance Calls 5

Alarm Calls 7

Accidents 3

Rescue Calls 32

Public Service Calls 187

Theft of Property Cases 2

Agency Assist 2

Break-ins 2

Served Warrants 3

Miles Driven 4916

ACO calls 6/cit

Dispatch Status

• Accomplishments• Total calls for January is 812 calls with 682 actual emergency

calls and 130 non emergency (hang up, abandoned, info, etc.). • Training of the new dispatcher is progressing very well. When

they are fully trained, it will allow us to have two on at least 90% of the time.

• Plans• Updating our EMD (medical directions) on calls and our overall

training program.• Training for February will be “Providing good customer service“• Attending the Responders’ dinner in Clinton on February 6th.

• Issues• None

Dispatch Call Count Data

0100200300400500600700800900

1000

201420152016

Total of All calls that are logged in the 911 system for this year: 812

Fire Department Status

• Accomplishments• We had 8 calls for the month of January, 2016

• 1 assist to Shirley FD, 1 assist to Burnt Ridge FD, 1 assist to PD, 1 grass fire, and 2 smoke odor investigations, 1 accidental alarm and 1 accident with entrapment. Total for the year so far is 8

• Training this month was a certification class on vehicle extrication

• FFBFD personnel are developing our SOP’s • FFBFD personnel are developing pre-incident plans for our

target hazard buildings• Submitted the annual FEMA grant• Did acceptance inspection for new pumper

Fire Department Status

Plans• Training on the new gas detector• Equipping new pumper• Training on new pumper• Certification class on search and rescue Issues• Communications system issues (County-wide)• Membership recruitment, retention and training time

You are all invited to the official ceremony putting the newtruck into service on Tuesday

February 23rd at 5pm at the DPS building

FAIRFIELD BAY EMS January 2016

• Accomplishments• Major motor repair on Ambulance 2• The software and hardware for the ePCR project.• Implement the ePCR program by the end of the year• The recruitment of a New Second Med and Driver.• The purchase of new tires for both Ambulances.• Install the software onto three laptops for the ePCR project

• Plans• Conduct the February PI meeting• Conduct CPR Classes on a monthly base.• Conduct the necessary training for the ePCR Field Bridge.• Implement the ePCR program by the end of the year.• Complete planning and time-line for the Certified First Responder Training.• Set up a committee to Spec's New Ambulance for 2017

• Issues• Recruitment of additional Drivers, Second Medicals, and EMT’s.

Monthly Run Recap

DescriptionJanuary

2016 Totals 2016Emergency Runs 52 52Non - Emergency Runs 20 20Total Runs 72 72

Both Ambulances Dispatched 4 4

Assist to ALS 0 0Assist from ALS 4 4

Average Response Time (minutes) 7.97 7.97

To OHMC 37 37To Baptist Heber 1 1To Other Hospitals 1 1

0

100

200

300

400

500

600

700FAIRFIELD BAY EMS YTD RUNS

2014 YTD

2015 YTD

2016 YTD

Animal Shelter• Accomplishments

• New Grant received for improvements• Added new medical procedures for intake• Van taken in for full work up to insure safety• Plumber fixed all drains that had backed up at shelter

• Plans• Fix outside runs and country run• Find someone to repair grinder pump• New employee and volunteer manual• Volunteer round up! Looking for clean up crew and yard

work volunteers!

Received ACO Canine 8

Received ACO Feline 4

Received Non-ACO Canine 0

Received Non-ACO Feline 0

Adopted Canine 2

Adopted Feline 0

PetSmart Feline 0

Rescue Group Canine 1

Euthanasia Canine 0

Euthanasia Feline 1

Claimed Canine 2

Claimed Feline 0

Died Canine 1

Died Felin 0

Totals at Shelter 7 plus 1 in fosterCanine 4

Feline 3

January 2016 Shelter Totals

January 2016 Shelter Totals

Received ACO Canine8

Received ACO Feline4

Received Non-ACO Canine0

Received Non-ACO Feline0

Adopted Canine2

Adopted Feline0

PetSmart Feline0

Rescue Group Canine1

Euthanasia Canine0

Euthanasia Feline1

Claimed Canine2

Claimed Feline0

Died Canine1

Died Felin0

Totals at Shelter7 plus 1 in foster

Canine4

Feline3

Fundraising idea from Lisa Duggan

Public Works

• Additional striping delayed until next year• Initial paving plan for 2016 prepared• Rambling Cove Fun Park kickoff meeting held last Thursday.• Ready to go out for bids for sewer extension to Highway 16

Emergency Management• Team meeting scheduled held January 27th to ensure

roles and responsibilities understood• Greenwood Building nearing full set up as a fully

operational emergency center• Generator obtained from Government surplus

• Generator was fueled, filtered, and checked out by John Deere in Damascus

• Concrete pad poured and generator placed

• Expect to operational by end of month-cots and emergency supplies in place

City Campground and Parks

• Sunset park repairs underway• Mountain Ranch volunteer group enhancing the Mountain Ranch

entrance• Leak in campground C to isolate and repair• Fun Park grant kicked off

• Evaluating adding lights to basketball court• Once engineering plans done and cost estimate completed we will receive

funding up front ($45K)

Community Education Center

• No report. Closed in January.• Mark your calendars for April 30th- Cheeseburger in Paradise• Visited Arkansas Historical Museum with Marilyn Robertson

• Met with curator of Native American exhibit• Hosted Arkansas Arts Council member

• Toured museum and cave• Attended Grant writing workshop for the Arkansas Historic Preservation Program• Hosted Sterling Scholar speaker Dr. Emily Beahm from Arkanas Archeological

Survey• Feb 16-18, 23-35 Arkansas Historic Commissions The Great War Arkansas in WW1 • New schedules out by Feb. 15

Economic Development February 8, 2016 Status

• Ed Levy, director of architects for Cromwell firm in Little Rock presented floating mall concept vision for the marina

• Getting closer on getting lot paperwork cleared for Ozark Resort Homes builder. They plan to present to City Council at February 22nd City Council meeting. They will ask us to do some road work.

• Hired HVS do perform feasibility analysis on hotel next to Conference Center- they visited on December 16th and have given us two cuts at the feasibility analysis. Looks favorable. One final tweak. Still need to do an impact analysis on Fairfield Bay- Incentives we can offer?

• Looking at potential for a TAP grant to do sidewalk part of mall vision (administered through the Arkansas Highway Department)

• Appears we will not have a way to submit the USDA grant for the mall. We are working with Attorney Eddie Morgan on establishing a foundation that would be able to apply in the future

Building Official

• Animal Control• 3 working tickets issued for animal at large and city licensing• 2 citations issued for animal at large and city licensing• Going door to door informing residents about changes to animal control

ordinances and making sure all pets are registered

• Plan to remove storage building by Car Care• Issue- Illegal trash dumping is back on the rise• Initiate condemnation proceedings on

• 132 Meadowview• 321 Fairhaven

Fairfield Bay Conference and Visitor Center

Accomplishments JanuaryFire Department BanquetMaster Gardener MeetingGreer’s Ferry Alliance MeetingCommunity Board MeetingCommunity Club Board & City Council MeetingASAE Luncheon HVS Study Committee

Planning and Preparation for February EventsBooked in February

American Fisheries Society Arkansas Chapter Meeting Marketing MeetingOpen Mic NightVBC Democratic Candidate Meet and GreetChamber Welcome Breakfast

Fairfield Bay Conference and Visitor CenterBooked 2016

NCAFA&E Concert March 11McCleing Wedding March 12Mountain Ranch Expo March 19Our Towne Productions April 1,2,9,10 Gomer & Patsy Show May through OctoberShirley Prom April 14&15NCAFA&E Event April 16New Art April 18FFB 50th. Anniversary April 23Ladies Night Out First Thursday starting March 3Disk Golf April 16-17Education Center Fund Raiser – Cheeseburger in Paradise April 3NCAFA&E Event May 22Bradley Wedding June 4

Fairfield Bay Conference and Visitor CenterBooked, Cont.

Vogel wedding June 11Wedding July 23Our Towne Productions August 5,6,13,14OktoberFest October 14,15

Booked 2017Arkansas Collegiate Registrars 120-140 attendees October 4-5-6

WorkingArkansas Festival & EventsArkansas State Chamber of Commerce White County Medical4 WeddingsArkansas Bar AssociationArkansas Optometric Arkansas Society of CPA’sArkansas State Dental AssociationHospice Homecare

Volunteer Hours46

Fairfield Bay Conference and Visitor CenterPlans:Conference BookingsContinue to engage contacts for conferences, seminars, etc.Drive lodging through the conference centerHost Conference and Meeting PlannersMass mailing selling “more than a meeting” lodging materials Continue to present a positive message about the progress of the

conference center, people want to come to Fairfield Bay. We have challenges but we are on the right path.

Develop innovative ideas for on going revenue streams

Fairfield Bay Conference and Visitor CenterIssues:

No new issues.

One continuing issue - Lodging

0

5,000

10,000

15,000

20,000

25,000

30,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Conference Center Expense vs. Revenue

Expense Revenue

January 2016 Expense of $26,157 vs. Revenue of $15,701. A deficit of $10,457. January 2015 Expense of $18,873 vs. Revenue of $8,938. A deficit of $9,935.

GRANTS IN PROGRESS• Won the Delta Regional Authority Grant to get sewer out to highway 16. $183K total

project- $133K Grant, $50K Wastewater Corp match. Ready to go out for bids after DOH approval.

• Won the COPS grant- funds 75% of an officer for 3 years. $131K total- $98K Grant, $33K city match- first quarterly report submitted

• FEMA Assistance to Firefighters grant submitted in the amount of $359,234. Would fund new turnouts, additional wildland gear, additional SCBA’s. Joint grant application with

– Fairfield Bay- $214,272 (95/5 split)– Burnt Ridge- $105,038 (95/5 split)– Shirley- $39,924 (95/5 split)

• Won $45K Arkansas Department of Parks and Tourism Fun Park at Rambling Cove grant. Will add basketball court, playground, and pavilion. Much of work to be done by Public Works

• Began assessing requirements for 50/50 park grant for pickle ball and bocce courts. Match by club. Land to be donated to city for grant application.

• Submitted Lost Creek Parkway State Aid Grant request- $250K

GRANTS IN PROGRESS• Won $11K GIF grant for new electronic front door at the conference center. Check

received last 2/3. Work to be done next week.• Won $2K festival advertising grant from the Arkansas Department of Parks and

Tourism• Won $6K United States Tennis Association grant to help with court resurfacing

costs. This was through the Community Club. Work scheduled for March.• Won $8K grant for Animal Protection League (total of $13K in last 6 months)• Won Solid Waste Management grant- 75/25. $4.4K total for 21 50 gallon recycle

containers for distribution around Fairfield Bay. Order placed for containers • Resubmitted 50/50 grant for energy efficiency improvements at the Conference

Center. • Still expect to win GIF grant for new digital sign at the Conference Center• Evaluating possibility of submitting a TAP grant to the Arkansas Highway

Department for funding of the mall sidewalks. Sidewalk space would have to be donated to the city for an easement or ownership

• Considering 50/50 Park grant for Farmer’s market

New Business

• Legislative audit report• Credit Card for EMS• Urban deer hunt

Fairfield Bay Urban Deer Hunt 2016

• Background• 2010 residents voted 3 to 1 in favor of an urban deer hunt• 2011 Fairfield Bay had first urban deer hunt• Cities participating in urban deer hunts include:

• Bull Shoals Cherokee Village Fairfield Bay Heber Springs• Fort Smith Horseshoe Bend Lakeview Russellville

Year Deer Density (per sq. mile)

Deer Harvested Hunter Permits

2011 150 264 186

2012 138 292 200

2013 144 81 224

2014 112 81 132

2015 64 157 140

Fairfield Bay Urban Deer Hunt 2016

• Considerations• A healthy deer density for average habitat in Arkansas is about 42 deer per square mile• The latest Fairfield Bay spotlight survey indicates a deer density of 64 deer per square mile• The spotlight survey indicates that the Fairfield Bay deer population is down 57% since the

first hunt• I am not aware of any major complaints about the 2015 deer season• AGFC Biology Staff recommends that the urban deer hunt continue to maintain a healthy

deer herd

• Recommendation• Approve the AGFC Fairfield Bay Urban Deer Hunt for 2016

• Thanks to Mark Harbour, Deer Coordinator, for planning, organizing, and directing the successful Fairfield Bay hunts

Mayor’s Report

• New leash law appears to be making a difference.• New sidewalk to mall will be a positive step in the right direction if we

can pull it off.• Major obstacles to initiating work on Ozark Resort Homes

construction nearing resolution.• Hotel study nearing completion. Next step will be to attract investors

�CITY COUNCIL OF FAIRFIELD BAY�Agenda February 8, 2016�Treasurers ReportSlide Number 3 Reconciliation’s for January, 2016�Street Bond financial statusPolice Dept / Stats January 2016FFB Police Dept. Stats January 2016�Dispatch StatusDispatch Call Count DataFire Department Status Fire Department StatusSlide Number 12FAIRFIELD BAY EMS January 2016Monthly Run RecapSlide Number 15Animal ShelterSlide Number 17Slide Number 18Public WorksSlide Number 20Emergency ManagementCity Campground and ParksCommunity Education CenterEconomic Development �February 8, 2016 StatusBuilding OfficialFairfield Bay Conference and Visitor CenterFairfield Bay Conference and Visitor CenterFairfield Bay Conference and Visitor CenterFairfield Bay Conference and Visitor CenterFairfield Bay Conference and Visitor CenterSlide Number 31GRANTS IN PROGRESSGRANTS IN PROGRESSNew BusinessFairfield Bay Urban Deer Hunt 2016Fairfield Bay Urban Deer Hunt 2016Mayor’s Report