City of Abbotsford PO Box 589, 203 N. First Street, Abbotsford, WI 54405 City Hall (715) 223-3444 Fax (715) 223-8891 AGENDA FOR THE COUNCIL MEETING TO BE HELD Monday, February 3, 2014 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE ABBOTSFORD CITY HALL 203 NORTH FIRST STREET, ABBOTSFORD WI All items listed will be brought before the Abbotsford City Council for discussion and possible approval. 1. Call the regular meeting to order a. Roll call 2. Comments by the Council President 3. Comments by the Public 4. Minutes from the Council held January 6, 2014 (Page 1-4) a. Waive the reading and approve the minutes 5. Considerations before the Council a. Discuss/approve Committee appointments (Page 5) b. Discuss/approve Resolution 2014-2 Resolution of Appreciation for Brent Faber (Page 6) c. Discuss/approve Resolution 2014-3 Resolution of Appreciation for Merlin Kilty (Page 7) d. Discuss/approve Snowmobile Trail map (Page 8) Committee Reports 6. Update on Public Works Projects – (Stuttgen) a. Discuss/approve 11 th Street Water and Sewer Extension bid (Page 9) b. Discuss/approve Pine Street Reconstruction bid (Page 10) c. Discuss/approve proposal from Town and Country Lawn & Landscape for 2014 & 2015 season (Page 11-16) d. Discuss/approve handling of 2014 heavy equipment contractors e. Discuss/approve handling of 2014 trucking/snow removal contractors 7. Abbotsford Fire & Ambulance Department (Council President Voss) a. Ambulance – Minutes & Financials (Page 17-27) b. Fire – Minutes & Financial Report (Page 28-35) 8. Abbotsford Library – (Council President Voss) a. Minutes from January 19, 2014 (Page 36) 9. Water and Sewer (Council President Voss) a. Update on Waste Water Treatment Project (Page 37) b. Discuss/approve pre-bid from Sanitaire (a Xylem Brand) in the amount of $460,640.00 contingent upon approval from USDA Rural Development (Page 38 – 42) 10. Police Commission (Werner) a. Police Minutes from January 13, 2014 (Page 43-44) b. Police bills in amount of $31,253.14 (Page 45-46) c. Discuss/approve transferring $10,000 from Metal Plate Fund to Accumulated Sick Pay account d. Discuss/approve sale of K-9 to Clark County Sheriff’s Department e. Discuss/approve engagement letter from Johnson Block for 2013 Financial Audit 11. Finance and Personnel (Schwantes) a. Minutes from January 21, 2014 (Page 47-48) Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made to Clerk’s Office at (715) 223-3444 with as much advance notice as possible.
Transcript
CCiittyy ooff AAbbbboottssffoorrdd PO Box 589, 203 N. First Street, Abbotsford, WI 54405
City Hall (715) 223-3444 Fax (715) 223-8891
AGENDA FOR THE COUNCIL MEETING TO BE HELD Monday, February 3, 2014 AT 6:00 PM
IN THE COUNCIL CHAMBERS OF THE ABBOTSFORD CITY HALL 203 NORTH FIRST STREET, ABBOTSFORD WI
All items listed will be brought before the Abbotsford City Council for discussion and possible approval.
1. Call the regular meeting to order a. Roll call
2. Comments by the Council President 3. Comments by the Public 4. Minutes from the Council held January 6, 2014 (Page 1-4)
a. Waive the reading and approve the minutes 5. Considerations before the Council
a. Discuss/approve Committee appointments (Page 5) b. Discuss/approve Resolution 2014-2 Resolution of Appreciation for Brent Faber (Page 6) c. Discuss/approve Resolution 2014-3 Resolution of Appreciation for Merlin Kilty (Page 7) d. Discuss/approve Snowmobile Trail map (Page 8)
Committee Reports 6. Update on Public Works Projects – (Stuttgen)
a. Discuss/approve 11th Street Water and Sewer Extension bid (Page 9) b. Discuss/approve Pine Street Reconstruction bid (Page 10) c. Discuss/approve proposal from Town and Country Lawn & Landscape for 2014 & 2015 season
(Page 11-16) d. Discuss/approve handling of 2014 heavy equipment contractors e. Discuss/approve handling of 2014 trucking/snow removal contractors
7. Abbotsford Fire & Ambulance Department (Council President Voss) a. Ambulance – Minutes & Financials (Page 17-27) b. Fire – Minutes & Financial Report (Page 28-35)
8. Abbotsford Library – (Council President Voss) a. Minutes from January 19, 2014 (Page 36)
9. Water and Sewer (Council President Voss) a. Update on Waste Water Treatment Project (Page 37) b. Discuss/approve pre-bid from Sanitaire (a Xylem Brand) in the amount of $460,640.00
contingent upon approval from USDA Rural Development (Page 38 – 42) 10. Police Commission (Werner)
a. Police Minutes from January 13, 2014 (Page 43-44) b. Police bills in amount of $31,253.14 (Page 45-46) c. Discuss/approve transferring $10,000 from Metal Plate Fund to Accumulated Sick Pay account d. Discuss/approve sale of K-9 to Clark County Sheriff’s Department e. Discuss/approve engagement letter from Johnson Block for 2013 Financial Audit
11. Finance and Personnel (Schwantes) a. Minutes from January 21, 2014 (Page 47-48)
Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made to Clerk’s Office at (715) 223-3444 with as much advance notice as possible.
b. Discuss/approve financial agreement with Eric Reis (Carlson Highland CPA) for the handling of
the Fire Department bookkeeping
c. Discuss/approve Resolution 2014-1 Budget Amendments (adding Municipal Court) (Page 49) REVENUE 100-00-45100-000-000 LAW & ORDINANCE VIOL MUNI COURT 10,260.00 TOTAL REVENUE 10,260.00 EXPENSE 100-00-51200-011-000 JUDICIAL - WAGES 6,240.00 100-00-51200-011-100 JUDICIAL - FICA/MED 520.00 100-00-51200-013-000 JUDICIAL - PLAN, MAIN, & OPERATION 3,500.00 TOTAL EXPENSE 10,260.00
12. Room Tax (Council President Voss) a. Minutes from January 20, 2014 (Page 50-51) 13. Community Garden (Horacek) a. Minutes from January 22, 2014 (Page 52) 14. Set additional committee meetings on the calendar (Page 53-54) 15. Adjourn
Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made to Clerk’s Office at (715) 223-3444 with as much advance notice as possible.
Minutes from the January 6, 2014 Abbotsford City Council meeting held in the Council Chamber of the Abbotsford City Hall. Mayor Rachu called the meeting to order at 6:00 p.m. Roll call: Mayor Rachu, Voss, Horacek, Werner, Schwantes, Mediger, and Gosse Others present: Clerk Lopez, DPW Stuttgen, Water/Waste Water Manager Medenwaldt, Dennis Kramer, Gerry Anders, Bob Brodhagen, and Kevin O’Brien – Tribune Phonograph. There were no Mayoral comments. Under comment by the public, Gerry Anders informed the Council that he was interested in the Ward 4 Alderman position. Dennis Kramer stated that he felt Gerry was knowledgeable and would be a good fit for the position. Robert Brodhagen informed the council that he was also in attendance because he was interested in the Ward 4 Alderman position. Motion Schwantes/Voss to waive the reading and approve the minutes from December 6, 2013 council meeting. Motion carried without negative vote. Considerations before the Council Under nomination of Alderman position, Bob Brodhagen informed the council that he had extensive business background and felt he could add value to the council from his experiences. Gerry Anders stated that he has lived in Abbotsford since 1975 and was previously on the City Council for four years. Nomination was made by Werner/Mediger to nominate Gerry Anders. Nomination by Schwantes/Gosse to nominate Bob Brodhagen. Votes were cast by paper ballot. Anders – 3 Brodhagen 2; Gerry Anders was appointed to Ward 4 Alderman to fill the remaining 15 months of the vacant term. Motion Voss/Horacek to approve Resolution 2014-1 Loan Resolution – USDA. Motion carried without negative vote. Committee Reports Under update on Public Works Projects, DPW Stuttgen stated that the projects are being engineered and will be ready to be bid next month.
1
Abbotsford Fire and Ambulance Department was presented by Mayor Rachu. Ambulance and Fire minutes and financials were presented. Mediger questioned the tent account and questioned why there was no dollar amounts associated with the check numbers. It was requested to obtain further information from Edblom; Lopez will update the Council with the information received. It was questioned how the ten insurance was being handled and who was liable for the tents. An update was provided on the Best Practice Discipline policy. Mayor Rachu stated Chief Apfelbeck called himself and both townships. It was stated that neither township was interested in participating on a discipline board. It was suggested to have two Ambulance representatives; two fire representatives and the Corporation President serve on this board. It was stated that neither Chief’s would serve on this board. Mayor Rachu stated this concept has not been approved and is still subject to discussion. It was requested to notify the Fire Department of the next Finance Meeting to further discuss. Schwantes felt it would be better represented by at least two members of the City Council and possibly and at-large member. Abbotsford Library was presented by Mayor Rachu. The December Holiday program was in lieu of the monthly meeting. Water and Sewer was presented by Voss. Under update on the Waste Water Treatment Plant, Medenwaldt stated that a meeting was held on December 16, 2013 with S.E.H., City representatives, and Ruder Ware. The project is moving forward and the SBR has been advertised as a pre-bid on the project. The bids for the SBR will be opened on January 23, 2014. The group reviewed the right-of-way mapping project and divided up responsibilities. The goal is to have the project out to bid in March. Under discuss/approve contract with American Engineering Testing, Inc. for soil borings in the amount of $11,800 motion Voss/Mediger to approve the contract as presented. It was stated that two bids were received and American Engineering was the low bid. This amount is within the project budget which allowed for $15,450. Motion carried without negative vote. Police Commission was presented by Werner. Police minutes from December 9, 2013 were presented. Werner informed the council that Officer Rennie has accepted a new position with Clark County
2
Sherriff’s Department and his last day with the CAPD was December 28, 2013. Currently the K-9 (Kamp) is working with Rennie as the K-9 cannot have inactivity. Motion Voss/Horacek to approve the bills in the amount of $12,878.24. Motion carried without negative vote. License and Building was presented by Horacek. Building permits were listed: ID PERMIT
# FIRST NAME
LAST NAME ADDRESS EXPLAINATION DATE
ISSUED COST COUNTY RESIDENTIAL/COMMERCIAL
38 2013-34
KULAS BODY SHOP
103 W LINDEN ST
30 X 40 BUILDING ALONG WITH 30 X 50 COVERED CONCRETE STRUCTURE
12/16/2013 $125,000.00 CLARK COMMERCIAL
Under discuss/approve agent change – Dollar General Corp to Jaclyn Schmitt, motion Schwantes/Werner to approve the agent change. Motion carried without negative vote. Under discuss/approve Operator License – Holiday Gas Station – Payton Podevels, motion Schwantes/Werner to approve the operator license ass presented. Motion carried without negative vote. Finance and Personnel was presented by Schwantes. Minutes from December 19, 2013 were presented. Motion Mediger/Schwantes to approve the Electronic Media Policy. Mayor Rachu pointed out details in the policy that was added to better clarify the policy. Motion carried without negative vote. Under discuss/approve purchase of vending machine (dual concession 16 snack/14 drinks) Mayor Rachu stated that he would assist with the stocking of the machine and the purchasing of the vending items. Mayor Rachu requested approval from the council to discuss the purchase with the salesman to better research the machine. Motion Mediger/Werner to authorize the Mayor to discuss the machine and to purchase the above stated machine of a very comparable machine; if the machines were not comparable the purchase will come back to Finance for approval. Motion carried without negative vote. Motion Mediger/Voss to approve Resolution 203-7 Final Budget Amendment for 2013. Motion carried without negative vote.
3
Abbotsford Colby Area Chamber of Commerce was presented by Lopez. Minutes from December were presented. There were no comments or questions. Additional committee meetings were set. Mayor Rachu stated that Anders would take over Kilty’s appointments for the month of January. Motion Voss/Werner to adjourn at 7:02 p.m. Motion carried without negative vote.
4
City of Abbotsford
Committee Appointments 2013-2014
Finance Public Works Schwantes-Chair Horacek - Chair Gosse Anders Anders Mediger Werner Schwantes Mediger Water & Sewer License & Ordinance & Eco Dev Voss – Chair Horacek – Chair Horacek Anders Mediger Voss Werner Werner
Board of Review Library Gosse Voss Werner Anders Board of Appeals Jim Schiferl Jim Weix Don Medenwaldt Police Ken Christensen Werner DuWayne Olson Horacek Jim Jakel Gosse Jim Schiferl Plan Commission Jim Schiferl Room Tax Jim Jakel Ralph Hlavin - Chair Reed Welsh Jim Melvin Don Medenwaldt Lori Voss Ken Christensen Bob Monroe Anders Judy Kalepp Dennis Kramer
5
CITY OF ABBOTSFORD RESOLUTION 2014-2
RE: Appreciation of Brent Faber
WHEREAS, Brent Faber has served as a member of the City of Abbotsford City Council since 2010 as a valuable member of the governmental team providing leadership in many areas of the City.
WHEREAS, he has served his last term as an alderman of the City of Abbotsford as of June, 2013;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Abbotsford that the Council, on behalf of the City of Abbotsford, its employees and residents, formally expresses appreciation to Brent Faber for over 3 years of outstanding service and leadership to the City of Abbotsford. RESOLVED THIS 3rd DAY OF FEBRUARY, 2014. ________________________ Dale Rachu, Mayor ATTEST: ________________________ Jennifer Lopez, Clerk/Treasurer ________________________ ___________________________ Alderman Lori Voss Alderman Pete Horacek ________________________ ___________________________ Alderman Gerry Anders Alderman Jesse Werner ________________________ ___________________________ Alderman Joanna Mediger Alderman Marty Schwantes ________________________ Alderman Robert Gosse
6
CITY OF ABBOTSFORD RESOLUTION 2014-3
RE: Appreciation of Merlin Kilty
WHEREAS, Merlin Kilty has served as a member of the City of Abbotsford City Council since 2005 as a valuable member of the governmental team providing leadership in many areas of the City.
WHEREAS, he has served his last term as an alderman of the City of Abbotsford as of November, 2013;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Abbotsford that the Council, on behalf of the City of Abbotsford, its employees and residents, formally expresses appreciation to Merlin Kilty for over 9 years of outstanding service and leadership to the City of Abbotsford. RESOLVED THIS 3rd DAY OF FEBRUARY, 2014. ________________________ Dale Rachu, Mayor ATTEST: ________________________ Jennifer Lopez, Clerk/Treasurer ________________________ ___________________________ Alderman Lori Voss Alderman Pete Horacek ________________________ ___________________________ Alderman Gerry Anders Alderman Jesse Werner ________________________ ___________________________ Alderman Joanna Mediger Alderman Marty Schwantes ________________________ Alderman Robert Gosse
7
8
9
Quantity Unit Item Description Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total
BID TABULATIONS for WEST PINE STREET RECONSTRUCTION
2,725 Remove Asphaltic Pavement
Mobilization
S.Y.
1 L.S. Traffic Control
1
10
11
12
13
14
15
16
Abbotsford Ambulance Service, Inc. January 13, 2014 Meeting Minutes
The meeting of the Abbotsford Ambulance Service was called to order by Chief Ray Esselman with the following members present: David Behnke, Chris Brandner, Ann Dauffenbach, Sarah Diedrich,Tonya Dommer, Chris Esselman, Ray Esselman, Lisa Fox, Katelynn Leins, Megan Lindau, Carol Nelson, Allen Nixdorf, Travis Nixdorf, Stacey Rieck, Kristi Seubert, Carol Staab, John Staab and Jeremy Totzke, Also present was CJ Kreuscher. The minutes from the December, 2013 meeting were read and approved as read. The Treasurer’s report was read and approved as follows: Payables Abby/Colby Chamber $50.00 Abbotsford Fire Department $50.00 AT&T $67.74 Cardmember Services $148.52 Carlson Highland LLP $407.00 County Market $864.00 EMP $688.05 Harmony Cooperative $250.06 Hawkeye Dairy $30.00 Imagine Trend $800.00 MedPro Midwest Group $389.73 NTC $1,521.00 Pike Office Supply $76.00 United States Treasury $1,259.28 Wisconsin EMS Association $425.00 Payroll $5,023.25 Total Expenses $12,049.63 Deposits LifeQuest $6,052.22 EMT Reimbursement $101.40 Payroll Taxes $1,647.39 Damaged Radio $2,847.30 Total Deposits $10,648.31 Account Balances Checking $32,838.03 Savings $60,392.86 Med Replacement Savings $73,538.02
17
Chief’s Report The service won a raffle prize from the Abbotsford Christmas Parade for a 2 night stay at the Abby Inn. This certificate will be given to someone in the surrounding area that suffered a loss and needs somewhere to stay. Discussion was held when requesting an additional med to respond to a call when the first med is already on a run and is unsure if they’ll make it back to take the call; let the second unit take the call keeping in mind patient care comes first. Communication is also essential. CPR cards were distributed. The service received several Christmas cards and a thank you card. Also, Ray thanked Kristi for donating the wine for the Christmas party. A reminder was given to listen to the radio and help out if available. 12-lead transmission will begin after tonight’s training. EMT refresher will be held on February 8, 9, 22 & 23 from 8:00 – 4:30. The basket for the 6 x 6 is being built by Dale Hammel. Discussion was held on updating the cots. The original bid was $4,400 for both cots excluding installation. The installation will now be free and done during the February inspections, but the price increased to $4,600 for both cots. Al will contact Doug Mueller at Meyer Lumber Supply regarding reconditioning our current cot batteries. A decision will be made at the next meeting. Spirit Intercepts were discussed. Ray stated that Dr. Carpenter is moving to Minnesota. Assistant Chief Report Run totals for 2013 were approximately 270 for Abbotsford; 86 for Dorchester. Discussion was held on the repeater for Dorchester with an approximate cost of $1,700. A motion was made by Travis with a second by Carol Nelson to purchase a repeater to be placed in Dorchester pending discussion with the fire officers from Abbotsford and Dorchester. Motion carried. Training Officer’s Report The Working Together Conference is coming up the end of January. Training tonight will consist of 12-lead review/practice along with manual lowering of the cots in the event that the batteries fail. EMS Officer’s Report Sarah reported that the sweatshirts/wind shirts that were ordered are in; see her if you’ve ordered something. Infection Control Officer’s Report Flu season has arrived; there are confirmed cases of Influenza A in the area along with H1N1.
18
Application Committee Report The application committee interviewed CJ Kreuscher for the EMT-B class. CJ lives 14.7 miles out of Dorchester, is currently working at Meyer Manufacturing but is considering moving closer. CJ’ s application was approved by the committee along with an application from Zayne Rau as a driver for Dorchester New Business: The Abbotsford Fire Department Corporation Disciplinary Committee was discussed. The committee would be used if the person being disciplined doesn’t agree and would possibly have a grievance. This will be discussed at the next meeting. A motion was made by Sarah with a second by Kristi to adjourn. Motion carried. Respectfully submitted, Carol Staab Secretary
19
Abbotsford Ambulance Service, Inc. January 13, 2014
Election of the Board of Directors
The annual election of the Board of Directors for the Abbotsford Ambulance Service was opened by Ray Esselman. A motion was made by Tonya Dommer with a second by Carol Nelson to hold a paper ballot election. Motion carried. Chief Nominated By: Seconded By: Ray Esselman, Ann Dauffenbach Sarah Diedrich Travis Nixdorf John Staab Nomination Declined Allen Nixdorf Tonya Dommer Nomination Declined There being no further nominations, a motion was made by John Staab with a second by David Behnke to cast a unanimous ballot to elect Ray Esselman as Chief. Motion carried. Assistant Chief Nominated By: Seconded By: Travis Nixdorf Ray Esselman Kristi Seubert Jeremy Totzke Ann Dauffenbach Nomination Declined There being no further nominations, a motion was made by Sarah Diedrich with a second by Lisa Fox to cast a unanimous ballot to elect Travis Nixdorf as Assistant Chief. Motion carried. Training Officer Nominated By: Seconded By: Allen Nixdorf Sarah Diedrich Dave Behnke Jeremy Totzke Tonya Dommer Nomination Declined There being no further nominations, a motion was made by Lisa Fox with a second by Kristi Seubert to cast a unanimous ballot to elect Allen Nixdorf as Training Officer. Motion carried. EMS Officer Nominated By: Seconded By: Sarah Diedrich Allen Nixdorf Ann Dauffenbach There being no further nominations, a motion was made by Jeremy Totzke with a second by David Behnke to cast a unanimous ballot to elect Sarah Diedrich as EMS Officer. Motion carried. Infection Officer: Nominated By: Seconded By: Kristi Seubert Lisa Fox Sarah Diedrich Tonya Dommer Jeremy Totzke Carol Nelson Ballot vote results: Kristi Seubert – 12; Tonya Dommer – 6
20
Secretary Nominated By: Seconded By: Carol Staab Ann Dauffenbach Lisa Fox There being no further nominations, a motion was made by Dave Behnke with a second by Kristi Seubert to cast a unanimous ballot to elect Carol Staab as Secretary. Motion carried. Treasurer Nominated By: Seconded By: Megan Lindau Travis Nixdorf Carol Staab There being no further nominations, a motion was made by Sarah Diedrich with a second by Carol Staab to cast a unanimous ballot to elect Megan Lindau as Treasurer. A motion was made by John Staab with a second by David Behnke to close elections. Motion carried. Respectfully submitted, Carol Staab Secretary
21
Abbotsford Ambulance Board of Directors Meeting Minutes January 19, 2014
The meeting of the Board of Directors of the Abbotsford Ambulance Service was called to order by Ray Esselman. Present were: Carol Staab, Allen Nixdorf, Kristi Seubert, and Megan Lindau. Absent: Travis Nixdorf and Sarah Diedrich. Ray stated that applications have been received from Vince Bennett and Brittany Peterson as drivers in Abbotsford. Brittany would most like begin driving for the service in May. These applications have been approved by the application committee. CJ Kreuscher has received his supplies for the EMT-B class, has signed the financial responsibility form and his tuition will be paid. Advanced skills will be tentatively scheduled in April with Abbotsford to host. Pizza Hut will supply the lunch on 2/8/14 for EMT refresher; Subway will supply the lunch on 2/9/14. 21 EMT’s have signed up for refresher, 16 from Abbotsford and 5 from surrounding areas. The beer and soda left over from the Christmas Party was split by the fire and ambulance service with the ambulance service taking the soda which will be used for the upcoming EMT refresher. The UTV basket will be completed by February 28, 2014 with $3,693.52 raised toward this purchased. Ray will talk with the management of the Abby Inn regarding the expiration date on the 2 night stay that was won at the Abbotsford Christmas Parade. A reminder was given to utilize drivers when possible. Runs require 2 EMT’s and a driver to transport. Ray welcomed everyone who was re-elected to the Board. Discussion was held on the 12-lead upgrade. 60 Med 1 is transmitting now; the service will purchase a second hub for 60 Med 2, then will apply for a grant for this after it’s shown that it’s being used. Al will try to contact Doug Mueller at Meyer Lumber regarding the cot batteries. A reminder was given to notify Jennifer Lopez, City Clerk when an injury in incurred for Workman’s Compensation reporting. A motion was made by Kristi with a second by Al to adjourn. Motion carried. Respectfully submitted, Carol Staab, Secretary
United States TreasuryCheck 12/16/2013 eft United States Treasury 1,259.28
Wisconsin EMS AssociationCheck 12/26/2013 14217 Wisconsin EMS Association 425.00
Abbotsford Ambulance Service
Transaction List by VendorDecember 2013
Page 1
26
Type Date Num Name Memo Debit Credit Balance
Checking 34,015.66Deposit 12/16/2013 emp EMT reimburse 101.40 34,117.06Deposit 12/16/2013 life quest 6,052.22 40,169.28Deposit 12/16/2013 payroll taxes 1,647.39 41,816.67Deposit 12/16/2013 damaged radio 2,847.30 44,663.97Check 12/16/2013 eft United States Treasury 1,259.28 43,404.69Genera... 12/26/2013 JE voided ck13826 to Abby Cha... 25.00 43,429.69Check 12/02/2013 14172 Allan S Nixdorf 393.40 43,036.29Check 12/02/2013 14173 Ann M Dauffenbach 18.47 43,017.82Check 12/02/2013 14174 Carol L Nelson 78.96 42,938.86Check 12/02/2013 14175 Carol Staab 188.17 42,750.69Check 12/02/2013 14176 Chris Brandner 51.25 42,699.44Check 12/02/2013 14177 Christopher R Esselman 51.72 42,647.72Check 12/02/2013 14178 David Wiese 77.57 42,570.15Check 12/02/2013 14179 Daniella L Schauer 23.09 42,547.06Check 12/02/2013 14180 David Wiese 32.25 42,514.81Check 12/02/2013 14181 Gary L Thomsen 32.32 42,482.49Check 12/02/2013 14182 Greg Blasel 191.86 42,290.63Check 12/02/2013 14183 Jeffrey Diedrich 22.16 42,268.47Check 12/02/2013 14184 Jeremy M Totzke 246.34 42,022.13Check 12/02/2013 14185 John Austin 24.01 41,998.12Check 12/02/2013 14186 John Staab 155.83 41,842.29Check 12/02/2013 14187 Justin Ingersoll 18.47 41,823.82Check 12/02/2013 14188 Justin Michlig 176.85 41,646.97Check 12/02/2013 14189 Katelynn R Leins 242.66 41,404.31Check 12/02/2013 14190 Kristi Seubert 146.83 41,257.48Check 12/02/2013 14191 Lisa M Fox 36.94 41,220.54Check 12/02/2013 14192 Lori Voss 443.61 40,776.93Check 12/02/2013 14193 Lynsie L Edblom 18.47 40,758.46Check 12/02/2013 14194 Megan Lindau 240.11 40,518.35Check 12/02/2013 14195 Pedro H Montes 349.82 40,168.53Check 12/02/2013 14196 Ray A Esselman 332.71 39,835.82Check 12/02/2013 14197 Sarah Diedrich 86.81 39,749.01Check 12/02/2013 14198 Stacey Rieck 67.41 39,681.60Check 12/02/2013 14199 Tonya M Dommer 116.36 39,565.24Check 12/02/2013 14200 Travis A Nixdorf 427.13 39,138.11Check 12/02/2013 14201 William D Behnke 132.98 39,005.13Check 12/03/2013 14202 NTC 1,521.00 37,484.13Check 12/11/2013 14203 Hawkeye Dairy 30.00 37,454.13Check 12/11/2013 14204 County Market 864.00 36,590.13Check 12/11/2013 14205 MedPro Midwest Group 389.73 36,200.40Check 12/11/2013 14206 AT&T 1000-758-9061 67.74 36,132.66Check 12/11/2013 14207 EMP 688.05 35,444.61Check 12/11/2013 14208 Harmony Country Cooperati... 250.06 35,194.55Check 12/11/2013 14209 Pike Office Supplies 62.98 35,131.57Check 12/11/2013 14210 Image Trend 800.00 34,331.57Check 12/11/2013 14211 Cardmember Service 148.52 34,183.05Check 12/16/2013 14212 Carol L Nelson 400.00 33,783.05Check 12/26/2013 14213 Abbotsford-Colby Chamber 50.00 33,733.05Check 12/26/2013 14214 Abbotsford Fire Dept 50.00 33,683.05Check 12/26/2013 14215 Carlson Highland & Co., LLP 407.00 33,276.05Check 12/26/2013 14216 Pike Office Supplies 13.02 33,263.03Check 12/26/2013 14217 Wisconsin EMS Association 425.00 32,838.03
Total Checking 10,673.31 11,850.94 32,838.03
Equipment Fund (#701651) 51.35
Total Equipment Fund (#701651) 51.35
Med replacement Savings #702612 73,538.02
Total Med replacement Savings #702612 73,538.02
Savings (#700133) 60,392.86
Total Savings (#700133) 60,392.86
TOTAL 10,673.31 11,850.94 166,820.26
2:21 PM Abbotsford Ambulance Service
01/13/14 City Council ReportCash Basis As of December 31, 2013
Page 1
27
The meeting of the Abbotsford Fire Department was held on December 26th, 2013. Meeting was called to order at 7:00 pm by Chief Jody Apfelbeck. Roll Call was taken with sixteen members present. A motion to accept minutes from November 2013 meeting was made by Mark Gorke; motion seconded by Anthony Resler. A motion to approve November 2013 financial reports was made by John Austin, the motion was seconded by Anthony Resler. Mark Gorke questioned the Hazmat Grant reimbursement money from Clark County, it was noted that the reimbursement check was just received and will appear on December financial statement.
No update was available for the pancake breakfast fundraiser; final totals will be available for the January meeting. Mark Gorke questioned moving the pancake fundraiser date to a later time in hopes to get more attendance. The pancake breakfast may be moved to the month of January starting in 2015.
The corporation meeting held in December 2013in regards to the grievance committee suggestion made by the City of Abbotsford Finance and personnel committee resulted in a 15 to 4 vote for not creating a grievance committee consisting of city council members, township members, fire personnel, ambulance personnel, and an outside source. The Finance and Personnel Committee also is suggesting that the fire department allow the Carlson Highland CPA firm to handle the department check writing. It was noted that having an outside source write the department checks would result in the loss of convenience for fundraisers.
The $100 raffle fundraiser will be held on April 25th, 2014 with the boxing fundraiser being held on April 26th, 2014. The money raised from these fundraisers will possible go towards a tender replacement. T1 has a cracked cross member and the tank is deteriorating. A truck committee will be formed consisting of John Austin, Sean Wiese, Anthony Resler, Jason Treankler, and Chris English.
Brenda Wiese discussed the possibility of the Fire Department hosting First City Days at the December officer meeting. They would like to disassociate First City Days from other Chamber events. Insurance coverage for the event would need to be checked on before a decision is made.
A reminder was given for members interested in attending the Christmas party to sign up on the sheet for a final meal count.
Dale Hammel from Combat Parts is working on a quote for the UTV skid unit. Al Nixdorf questioned if there could be a spot for people to be able to stand included on the design. Mark Gorke questioned if there would be room between the seats for the long board to be placed. These suggestions will be checked on with Dale Hammel. David Wiese will be getting battery tenders for the UTV and the portable pump.
A thank you card was received from the Gorke family for the funeral donation. The money will be donated to a prostate cancer foundation. Plants were also sent to Sarah Diedrich and Jeff Diedrich for their recent hospital stays.
There will be a debriefing session held at the O-W Fire station on 12/27/13 at 7:00 pm for anyone that assisted with the recent Skid Steer accident. David Wiese questioned if we could look into a water/ice rescue practice and/or training.
A reminder was given to members to remember to turn off lights at the hall when leaving for the night and to also help clean up around the hall if needed.
A motion was made to adjourn at 8:02 pm by Anthony Resler; the motion was seconded by John Austin.
28
29
30
31
32
33
34
35
Regular monthly meeting January 21, 4:30 p.m.
Meeting called to order Members Present: Hinrichsen, Schraufnagel, Writz, Suttner, Giffin, Grunseth Members absent: Braun, Bittner, Mayor Rachu Previous minutes read and approved Election of Officers: Motion by Schraufnagel/Writz to nominate President: Hinrichsen, Vice President: Writz and Treasurer: Giffin Motion passed. Treasurers Report: October Balance: 42,422.04 November Balance: 28,714.07 Circulation Report: November 2013: 2011 December 2013: 1832 November 2012: 2047 December 2012: 1272 DVD Circulation Policy Review: WVLS has asked us to consider changing our DVD checkout policy to loan DVDs for 7 days instead of 14. This will put our library in line with the rest of the libraries in the system. WVLS has also begun allowing libraries to bill each other if a library overrides a renewal on an item from another library. New language inserted into policy: “All material except DVD movies are on loan for two weeks. DVD movies are on loan for 1 week. Renewals are allowed on materials if there is nobody waiting for the item. Materials borrowed from other libraries can be renewed twice. After that time, further renewals will cause the lending library to bill the Abbotsford library for the item. This fee will be passed to the patron if it occurs.” The policy of 50 items per card was also discussed and changed to 100 items per card. Motion to change Circulation policy in this way by Giffin/Schruafnagel, passed. Director’s report: Director brought compiled statistics from annual visits. Programs drew in 292 adults and 795 children in 2014. Movie night became the largest event by far. 17,961 people came to the library in 2014. 1,371 reference questions were asked. There was an average of 59.4 people per day coming into the library in 2014. 10-11 AM is the busiest time for adults and 3-4 PM was the busiest time for children. Discussion of webpage update. Discussion of programs and changes in 2014. Events discussed included April’s author talk and Safety Program, master gardening program, spinning program, rainwater barrel program, book sale for March, and tablet/ereader workshop. Staffing Issues: No problems. Motion to adjourn: Giffin/Writz 5:04 PM Next Meeting: Tuesday February 11 at 4:30PM
36
MMiinnuutteess ffrroomm tthhee WWaatteerr aanndd SSeewweerr mmeeeettiinngg hheelldd JJaannuuaarryy 2299,, 22001144 aatt tthhee AAbbbboottssffoorrdd CCiittyy HHaallll Chairman Voss called the meeting to order at 6:00 p.m. Roll Call: Voss, Horacek, Werner and Mediger Others present: Medenwaldt- Water and Waste Water Manager, Belanger-Deputy Clerk and Kevin O’Brien – TP Printing There were no comments from the public. There were no comments from the chair. Water & Sewer items: Under discuss/update disconnection process; Medenwaldt explained the process of when there are past due utility bills and the labor involved. He felt the procedure is working well. Under discuss/update meter change procedure, there are new meters called the iperl meter that offers an hourly read that helps with leak detection. There were roughly 80 letters sent out for older meters that needed to be changed and about half have been changed out for the new meters. The old meters are not compatible with the new read system. Under discuss/approve SBR bid, Medenwaldt stated that this is a pre-bid selection agreement. When the Waste Water Treatment Plant construction project is awarded, the SBR bid will then be reassigned to the contractor to purchase and install. The City does not pay any cost directly to the SBR contractor. The SBR bids were opened on Thursday January 23, 2014 at 9:00 a.m. There were 7 manufactures that took out bids documents. Only one company returned a bid, a Xylem brand from Brown Deer Wisconsin (supplied by Great Northern Environmental in Oakdale Minnesota) for a cost of $460,640.00. Motion Horacek/Mediger to approve Sanitaire (Xylem brand) contingent upon approval from USDA/Rural Development funding in the amount of $460, 640.00. Motion carried without negative vote. Under discuss Waste Water update; Medenwaldt gave update on soil borings. The design of the building is completed. The right-of-way mapping is still in progress. Easements are in the process and have been sent to the attorney and title company. The old waste water plant had a water break behind the building today. Medenwaldt will send out a better explanation later in the week with the purchase order information. Motion Mediger/Werner to adjourn at 6:16 p.m. Motion carried without negative vote.
37
M E M O R A N D U M
DATE: January 29, 2014
TO: Julie Giese – RD Stevens Point
FROM: Angela Hanz, P.E.
RE: Recommendation of Award City of Abbotsford - WWTF Equipment Procurement CC: Jerry Doriott, P.E. - SEH City of Abbotsford The City of Abbotsford utilized competitive pre-selection for components of the proposed wastewater treatment facility project. Competitive pre-selection is used when the brand of equipment is critical to the design and layout of the project components. The competitive pre-selection process used for the City of Abbotsford was in accordance with the competitive negotiation process of RD Instruction 1780.72 (c) / Request for Proposals (RFP) Process.
• Proposals were solicited from an adequate number of qualified sources to permit reasonable competition consistent with the nature and requirements of the procurement.
• The RFPs identified significant evaluation factors and their relative importance. • The owner provided mechanisms for the technical evaluation of the proposals received.
The competitive pre-selection process resulted with a fixed price for the following equipment:
Equipment Manufacturer Sales Representative Bid SBR Treatment System Sanitaire/Xylem
Brown Deer, WI Great Northern Environmental Oakdale, MN
$460,640.00
The selected equipment listed above was the only bid submitted although other suppliers were on the plan holders list. Drydon Equipment, Inc. indicated that Aqua-Aerobic Systems likely did not bid on the project because the capital equipment costs could not be competitive with Sanitaire who was the low bidder. The specifications for the wastewater treatment facility construction will not require any equals to be evaluated during the competitive bidding phase for the above items because competition was already completed.
38
January 28, 2014 RE: WWTF SBR System Selection Abbotsford, Wisconsin SEH No. ABBOT 125711 14.00
City of Abbotsford 203 N. First Street PO Box 589 Abbotsford, WI 54405 Dear Jennifer: On Thursday, January 23, 2014, lump sum bids were received for the WWTF SBR System Selection project. The attached Bids Received summary shows the total amount bid and bid bond received from the Contractor. One bid was received for the project in the amount of $460,640.00. The bid was submitted by Sanitaire (a Xylem Brand), Brown Deer, WI. Based on our experience and review, it is our opinion that Sanitaire (a Xylem Brand) has the required equipment and expertise to perform the work as outlined in the contract specifications. We, therefore, recommend award of the project in the bid amount of $460,640.00, contingent upon approval from USDA Rural Development. When the wastewater treatment plant construction project is awarded, the SBR bid will be reassigned to the contractor for purchase and installation. SEH has retained the bond of the bidder for incorporation into the contract documents. We hope this analysis of the bids is adequate for your needs. If you have any questions regarding this information, please contact me. Sincerely, Jerry Doriott, PE Project Manager ch Enclosure p:\ae\a\abbot\125711\reports & specs\ltr\bid award letter_1.23.14.docx
39
BIDS RECEIVED
WWTF SBR System Selection SEH No. ABBOT 125711 Abbotsford, Wisconsin Project Manager: Jerry Doriott, PE Bid Date: 9:00 a.m., Thursday, January 23, 2014 Page 1
Date: ________________ Project: WWTP SBR System Selection
Owner: City of Abbotsford Owner's Contract No.:
Contract: Engineer's Project No.: BIRNA 121104
Bidder: Sanitaire (a Xylem Brand):
Bidder's Address: [send Notice of Award Certified Mail, Return Receipt Requested]
9333 N. 49th Street
Brown Deer, WI 53223
You are notified that your Bid dated January 23, 2013 for the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for WWTP SBR System Selection.
Indicate total Work, alternates, or sections of Work awarded
The Contract Price of your Contract is Four Hundred Sixty Thousand, Six Hundred Forty Dollars ($460,640.00).
5 copies of the proposed Contract Documents (except Drawings) will be sent separately from this Notice of Award.
You must comply with the following conditions precedent within [15] days of the date you receive this Notice of Award.
1. Deliver to the Owner 5 fully executed counterparts of the Contract Documents.
2. Other conditions precedent:
Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited.
Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Contract Documents.
City of Abbotsford Owner By: Authorized Signature Title Copy to Engineer
42
Minutes from the Colby/Abbotsford Police Commission meeting
January 13, 2014 @ 6:30 PM Abbotsford Public Safety Building
Chairperson Schraufnagel called the meeting to order at 6:30 p.m. Roll Call: P. Horacek, B. Gosse, T. Schmidt, J. Werner, T. Schraufnagel and J. Henaman were present. Horacek left the meeting at 7:30. Others present: Kevin O’Brien-TP Printing; Chief Ron Gosse; Deputy Clerk Polivka and citizens. There were no comments by the public. Minutes: Motion was made by Schmidt, seconded by Horacek to approve the minutes from the December 9, 2013 Police Commission meeting. Motion carried without negative vote. Expenditures: Motion was made by Horacek, seconded by Gosse to approve the expenditures in the amount of $31,253.14. Motion carried without negative vote. Carryover balances from 2013 to 2014: The carryover balances were reviewed by the committee. The automobile account was questioned as to when we will need to be purchasing a new squad. Motion was made by Henaman, seconded by Schmidt to approve the Carryover balances from 2013 to 2014. Motion carried without negative vote. 2013 Budget Amendments: The budget amendments were discussed. B. Gosse questioned why the numbers were being moved as they were. He wanted to know why the budget didn’t reflect the money spent more closely. Motion was made by Schmidt, seconded by Werner to approve the 2013 Budget Amendments. Motion carried with a voice vote. Gosse voted no. Transferring $10,000 from the Metal Plate fund to the Accumulated sick payout account: Chief Gosse stated that they wrote a $10,000 check out of the Metal Plate Fund for the accumulated sick payout account. He stated we just paid out Brian Rennie for his accumulated sick leave since he recently left the department. He said that we are roughly still underfunded by $30,000. That is if all qualifying officers/staff left today. Motion was made by Schmidt, seconded by Horacek to approve transferring $10,000 from the Metal Plate fund into the accumulated sick payout account. Motion carried without negative vote. Sale of the K-9 to the Clark County Sheriff’s Department: Chief Gosse was supposed to negotiate a price for the sale of the K-9 to the Clark county Sheriff’s Department. The two chief’s discussed the sale and decided on a price of $6,000. Chief Gosse also contacted the company where we first purchased the dog and they were not interested in taking the dog back. Schraufnagel stated that he didn’t see another option other than keeping the dog with Rennie and seeing if the newly hired officer would be willing to take the K-9 when he was hired. Chief Gosse stated that the county will not call out the K-9 every time the department is in need of one. Mayor Schmidt asked if there was any compensation from Clark County for letting them use the dog until the sale of the dog is approved by both councils. Chief Gosse stated that it was not discussed with Clark County. They will also negotiate the sale of the dog’s equipment down the road. Motion was made by Schmidt, seconded by Gosse to approve the sale of the K-9 to the Clark County Sheriff’s Department in the amount of $6,000.00. Motion carried without negative vote.
43
Cat and Dogs held for cause in Marathon County: Marathon County Humane Society has decided that they will not take any more cats unless the City’s contract with them for the year. The contract cost will be $1,200.00 for each of the cities. Chief Gosse contacted area vet clinics and asked if they would contract with the department and no one was interested in housing and accepting stray cats. We do not having any place to go with the cats anymore. Animals held for cause are animals that have to be held for a certain amount of days. Marathon County Humane Society will house these animals for us if we sign a contract also but it is a pay as you use it service. Clark County Humane Society will not house animals held for cause anymore. The fees from Marathon County are $60.00 to take the dog plus $16 a day, a $160.00 disposition fee plus vet bills if there are any. Chief Gosse stated he will do more research but you still do not have any place to go with animals from Clark County. Engagement letter from Johnson Block for the 2013 Financial Audit: Money was budgeted in 2014 for the 2013 financials. Johnson Block’s estimate was between $3,200 - $3,700. Both councils will need to approve it. Motion was made by Werner, seconded by Schmidt to approve the 2013 financial audit by Johnson Block not to exceed $3,700. Motion carried without negative vote. Chief Report: Chief Gosse spoke upon the hiring of the new officer. He would like to have some input from the commission on the hiring process. He stated that the applications were due last Friday and there were around 57 applications. The committee discussed dates and times for the hiring process. Gosse stated that he has picked out about 20 applicants to take the written test which will cost the department $15 per test. If the department would grade the tests, it won’t cost any more money. If they are sent back to the company it will cost more. Henaman questioned why the chief wanted to test so many applicants. Gosse would not like to make the emphasis for hiring a new officer on whether they would like a K-9 dog or not. It was brought up that if they get another K-9 handler that the officer should sign a contract with the department. The committee suggested having the chief and the two mayors sit down and discuss the applicants. By statue the chief will give the commission a list of qualified candidates to pick from for the hiring, they will narrow the list down to three and then it goes back to the chief and then he brings the recommendation back to the police commission and then both City’s will need to approve it. Schraufnagel and Werner stated they would like to see all 20 of the applicants take the test so you have a wider pool of people to choose from. Schmidt asked if there was a scoring system from the test. Letter will be sent out on Thursday letting applicants know if they will be taking the test. In the past Gosse has had a teacher come in from the school to give the test. The test will be given on February 13th. The committee will review the tests and the resumes of the candidates at the March commission meeting and decide how many to interview. Next meeting: Monday, February 10, 2014 at 6:30 p.m. in the Colby/Abbotsford Police Department meeting room at the Abbotsford Public Safety Building. Motion was made by Werner, seconded by Gosse to adjourn the meeting at 7:41 p.m. Motion carried without negative vote. Jessie Polivka, Colby City Deputy Clerk
44
45
46
Minutes from the Abbotsford Finance and Personnel meeting held Tuesday, January 21, 2014 at the Abbotsford City Hall. Chairman Schwantes called the meeting to order at 7:00 p.m. Roll call: Schwantes, Mediger, Gosse, and Werner (Anders – absent) There were no comments by the public. There were no comments by the Finance Chairman. Under discuss/recommend existing/new financial agreement with Eric Reis (Carlson Highland CPA) and the Fire Department; Schwantes stated that the costs to hire Eric Reis to handle the check writing and the bank reconciliation process versus conducting a full audit is about a $5,000 cost savings. Schwantes stated this has nothing to do with trust but is a large money saver for the City. Schwantes questioned if they do not wish to have Reis handle their checks, could they support the audit cost of approximately $7,500 being taken out of the Fire Department operational budget. Schwantes stated that the EMS operates a larger budget and have no problem with having Reis handle their books. Reis stated that since the fraud audit, an audit has not been completed on the Fire Department. Johnson Block found the books to lacking adequate controls in 2010. Since that time the Department has been implementing policies and procedures to make their records able to be audited and they are now at that point. If Reis handled the bookkeeping, no audit would be necessary. Having an independent third party handle these functions it would greatly strengthen the internal controls to a point that an audit would not be necessary. Discussion was held on the pros and cons of making the change. Reis stated that he has a drop off slot in the back door which would ease in after hour drop offs. One item of concern to the Chief was how fundraising events such as raffles would be held. Typically checks are issued to the raffle winners the night of the fundraising event. Reis stated that this could simply be handled by having a zero balance petty cash check book. Before the night of the event, Reis could transfer the funds expected to be paid out into this account and the Fire Treasurer could issue the checks. Chief Apfelbeck stated he had no personal preference; but was concerned for the current treasurer’s time. Schwantes stated that this will be a money saver; potentially a significant money saver. Lopez stated that this would possibly decrease crime insurance premiums in the long run as well. Mediger stated that this would put an end to the last four years of public criticism. Apfelbeck stated that he would invite the Finance to the next Corporation meeting the second week of February to settle this issue. It was stated that next Wednesday night is the fire meeting at 7:00 p.m. Mediger and Werner will attend the next Fire meeting to explain the benefits of having Reis handle the bookkeeping to the department. It was questioned if the City would pay the cost to Carlson Highland this year as the Fire Department has not budgeted this expense. Under discuss/recommend Fire Department – Best Practices regarding employee discipline Schwantes felt that what the Mayor presented last month was not exactly what the committee intended. The next corporation meeting will be held the second week of February and it was stated that no decisions can be made until that time. Chief Apfelbeck will get back to Schwantes with the exact date and time. Schwantes stated he spoke with Reed Welsh and he has agreed to sit on this committee. Schwantes
47
also recommended one or two council members, two Fire Department members and two Ambulance Department members. It was stated the probability of ever using this committee is very low; but it would be in place. It was stated the last Corporation vote was 15:4 and the discipline plan failed. Chief Apfelbeck stated he understood the need for transparency. Apfelbeck suggested one fireman, one EMT, one Council member and one outside source. There will be a representative from the Council present at the Corporation meeting. Under discuss/approve January bills; Lopez stated that DPW Stuttgen has recommended holding the bill to the Department of Transportation in the amount of $81,362.42 until further clarification was received. Motion Werner/Mediger to approve the regular bills in the amount of $167,490.66 and the USDA Waste Water Treatment bills in the amount of $20,382.10. Motion carried without negative vote. The overtime report was presented; Mediger questioned Soyk’s overtime; Lopez will provide a memo to the council with the details of the overtime. The 2013 cash balances and the budget comparison report were reviewed. Under incidents/accidents/training it was stated there was a large water break. Werner questioned how the transition was going with having Medenwaldt supervising. It was stated that there was only positive feedback, the employees are continuing to work together and sicknesses have been covered seamlessly due to the cross training. Motion Mediger/Gosse to approve budget recommendation as presented. Motion carried without
Under discuss/recommend purchase of concession machine for Municipal Center it was decided to purchase the DZ3 vending machine. As this has already gone through the council the Clerk will make the purchase. Under discuss/approve incentive language; Schwantes stated that the intention for the Water and Waste Water incentive pay was for Public Works/Waste Water and Water employees. It was stated that incentive pay can apply to other employees/departments; but must be reviewed on case by case needs and approved by finance and personnel. The certification obtained must be pertinent to the department the employee works in. It was suggested to have the Clerk put together an incentive pay presentation for the Clerk’s office contingent upon the completion of the UW-Green Bay Clerk/Treasurer Institute. Motion Schwantes/Werner to adjourn at 8:31 p.m. Motion carried without negative vote.
48
RESOLUTION 2014-2
CITY OF ABBOTSFORD
BUDGET AMMENDMENT
REVENUE
100-00-45100-000-000 LAW & ORDINANCE VIOL MUNI COURT 10,260.00
Minutes from the Room Tax meeting held at the Abbotsford City Hall, Monday, January 20, 2014. Meeting called to order: Chairman Hlavin called the regular meeting to order at 4:11p.m. Roll Call: Ralph Hlavin, Lori Voss, Judy Kalepp, Bob Monroe, Dennis Kramer, present. Others Present: Paula Ruesch – Chamber Office Coordinator, Jason Linderman – Trailblazers Snowmobile Club, Darla Sikora – Alice in Dairyland committee, Tim Swiggum – Clark County Economic Development & Tourism Bureau, and Jeni Lopez – Abbotsford City Clerk (asked to step in). Comments from the Chairman: Hlavin talked about a review of the room tax for Home Motel and he asked Jeni to step in the meeting and talked to her about the information received from Home Motel for the Room Tax received to date. Jeni said the records she has balance for the information she has received, she asked if she needs to do a physical audit? Ralph asked her to just talk to the Home Motel and explain that the long-term guests will get a refund of the federal and state tax if they stay longer than 30 days, but they do not get a refund for the room tax. The room tax must be charged no matter the length of their stay. Jeni said she will do that and let them know at the next meeting. Ralph stated they just do not want to miss any room tax money that is owed Comments from the Office Coordinator: Ruesch gave update on how the branding was coming along and how close they are to releasing the information. She also said all the events are starting to meet again and the Annual Meeting and Banquet is going to be on Saturday, January 25th at Allison’s Steakhouse, social hour starts at 5:00 pm and Meeting and Banquet starts at 6:00 pm. Comments from the public – No Comments. Minutes from the meeting held October 14th, 2013: Hlavin opened the minutes up for discussion and / or questions. Voss made a motion to accept the minutes as printed, Kramer 2nd; Motion carried without negative vote. Considerations before the Committee: Funding requests: Trailblazer’s Snowmobile Club, Inc. The committee reviewed the application. Jason Linderman was present to represent the snowmobile club. He stated they were looking for the money to post signs on the trails leading from Colby to the Shell Station and traveling on to the Rodeway Inn. The trail will go between the Shell and the property behind them, with the owner’s permission, to connect to the Rodeway Inn. The Trailblazer’s are willing to work with the Midnight Riders to help open the trails in Abbotsford. The board agreed this was a great opportunity for snowmobilers from all over the state to be able to access and pass through Abbotsford. Kramer made a motion to give them the $300.00 requested, Voss 2nd; Motion Carried without negative vote. Lama & Craft A-Faire Committee: The committee reviewed the application. Ruesch explained that they were requesting money to reimburse the Polish Highlander’s group which performed at the Lama & Craft A-Faire event. The receipts were included with the application. Upon discussion, Kramer made a motion to give them the $383.42 requested, Voss 2nd; Motion carried without negative vote.
50
Clark County Economic Development and Tourism Bureau: Tim Swiggum was the person representing Sheila Nyberg as she had another meeting and could not attend. Hlavin asked what this money was for, Tim stated is was for the membership dues for Clark county Economic Development Corporation and Tourism Bureau for the City of Abbotsford. The dues are calculated at the rate of $1.15 per resident of the city. The total population listed for the 2012 was 2292 for a total membership due of $2,635.80. The City of Abbotsford voted to contribute $1,000 towards the partnership dues and directed them to request the additional funding from the Room Tax Commission, as they have done in the past. Hlavin asked what other cities pay? Tim stated Owen pays the total asked from their budget, most cities do. Hlavin asked what City of Colby does and was told they also pay the whole amount from their budget. When Hlavin asked Voss why Abbotsford did not, she stated the Mayor was putting the rest of the money to the wages they needed to pay to the Office Coordinators position, they had to pay $5,500 and Colby paid $4,500 for a total of $10,000. Hlavin said to talk to the City of Abbotsford and tell them they should be paying the whole works just like the other cities. Voss stated that they are only going to pay the $1,000 for this next year, as it is already in the budget, but she will talk to the city about it. Kramer made a motion to approve the requested amount of $1,635.80 and Hlavin 2nd; motion carried 4 votes to pass and Monroe voted no. Alice in Dairyland 2014: Darla Sikora was here to speak for the Alice in Dairyland Committee, as the Finance director on the committee. She explained what they were doing with the Alice in Dairyland current queen. She is expected to be in Clark County at least once a month for the full year and then in March all the 6 candidates for the new 2014 Alice in Dairyland contest will be in Clark County for two days. Then again in May the Alice finalists will return for three days and the finale which will be held on Saturday, May 17th at El Norteno in Curtiss. This event will cause the hotels in Abbotsford and Thorp to fill up with all the expected people staying for the three days. It is the responsibility of the 2014 Alice Committee to raise any and all funding for this program. We are relying on the fine businesses and people in and around the county to contribute dollars toward this worthy cause. Hlavin asked why only the Thorp hotel was in the brochure and it was explained that one of the events is going to be held there, not as advertizing for the hotel. After much discussion Monroe made a motion to donate $1,500 to the Alice in Dairyland project, Kramer 2nd; carried without negative vote. Darla asked the committee to get the name of the organization to them as soon as possible. Hlavin said we should use the AbbyColby Crossings as the name and the chamber address and phone number, with Paula as the contact person. The committee agreed. ACA Chamber – Office coordinator Position – 2013: Before Paula could explain what she was asking for, the committee said they thought it was a good investment. Voss made a motion to approve the amount of $12,000 and Monroe 2nd; motion carried without negative vote. Next meeting will be held on Monday, April 21, 2014 at 4:00 pm in the Abbotsford City Chamber office. Applications are due at the Chamber office by Monday, March 10, 2014. Adjourn Meeting: Motion made by Voss and Monroe 2nd to adjourn the meeting at 5:30 p.m. Motion carried without negative vote.
51
Minutes from the Abbotsford Community Garden meeting held January 22, 2014 at the Abbotsford City Hall. Roll call: Horacek, Gosse, Mediger, Lopez and Ted Lester – Clark County Master Gardeners Program Under discuss/recommend rules/location/guidelines/fees for community garden discussion was held regarding selecting a location for the gardens. Horacek stated he has spoke with Reed Welsh and John Slipek from the Abbotsford High School and they have agreed to place the community garden on the West side of the football filed. Access can be obtained from Pine Street. It was discussed that either the City or the Master Gardeners Club could construct the boxes. It was recommended to have boxes 4 feet by 8 feet and offer one box per person. Lester believed that Neillsville began their garden with 25 boxes. The average cost in the area for one box is $15.00 but a reduced rate could be offered if needed. It was stated that the Master Gardeners will test the soils and will prepare the soil for planting. Discussion was held regarding the option to provide water at the site. It was stated that possibly rain barrels could be placed at the site. The Master Gardeners may be interested in planting a decorative larger garden as an advertising piece near the road frontage. Discussion was held regarding educational material and educating residents on how to plant a successful garden. The Master Gardeners may be a resource for individuals looking for assistance. The next meeting will be held during the week of February 20th and the Master Gardeners and the representatives from Eat Right, Be Fit will be invited. Motion Horacek/Gosse to adjourn. Motion carried without negative vote.
![Converged Storage, Wishful Thinking & Realitycloudscaling.com/assets/pdf/cloudscaling_whitepaper_converged_st… · inimitable Werner Vogels, CTO of Amazon [@werner]. Werner focuses](https://static.documents.pub/doc/80x56/5f46e8be3e118e38f36b60e4/converged-storage-wishful-thinking-inimitable-werner-vogels-cto-of-amazon.jpg)