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729

Adopted Report of the

Governance & Administration Committee Meeting

held

Wednesday 25 January 2017

at

9am

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

729th Council Meeting 31 January 2017 2 Governance & Administration Committee Meeting 25 January 2017 Adopted Report

Index

Adopted Report

Governance & Administration Committee Meeting

Wednesday, 25 January 2017

Item Direct. File Page Subject

1 OCEO LG115/1328/01/2016(P1) 5 Governance And Administration Committee Action List And Forward Planning Schedule

2 OS PN312449/20/03(P2) 7 Renewal Of Lease - Telstra Corporation Ltd - Waterside Complex

3 OCEO LG449/756/02/01(P1) 10 Corporate Policy Portfolio Report 1 July – 31 December 2016

4 OCEO LG115/1190/02/17/CF(P1) 22 Audit Committee Meeting – 28 November 2016

5 OCEO LG964/06/17/02/CF(P1) 31 Audit Committee Membership

6 OCEO LG314/-/-(P5) 37 City Contracting Plan 2016-17 Update And Quarterly Acquittal – 1 October To 31 December 2016

KEY:

OCEO - Office of the Chief Executive Officer CI - City Infrastructure GCWW - Gold Coast Water & Waste CS - Community Services OS - Organisational Services EDMP - Economic Development & Major Projects PE - Planning & Environment

729th Council Meeting 31 January 2017 3 Governance & Administration Committee Meeting 25 January 2017 Adopted Report ADOPTED BY COUNCIL 31 JANUARY 2017 RESOLUTION G17.0131.019 moved Cr Owen-Jones seconded Cr Tozer That the Report of the Governance & Administration Committee Recommendations of Wednesday 25 January 2017, numbered GA17.0125.001 to GA17.0125.006, be adopted with the exception of:- Recommendation Numbers GA17.0125.005 and

GA17.0125.006 which were specifically resolved.

CARRIED UNANIMOUSLY ATTENDANCE Cr W M A Owen-Jones (Chairperson) Cr D I McDonald Cr D Gates Cr K L Boulton Cr D M Crichlow OAM Cr P A Taylor Visitor Cr G J Baildon AM Mr A J McCabe Chief Operating Officer Mr G Potter Director Organisational Services Mr P Morichovitis Chief Operating Officer (part) APOLOGY / LEAVE OF ABSENCE PROCEDURAL MOTION moved Cr McDonald seconded Cr Taylor That the apology of Cr Tozer be noted.

CARRIED PRESENTATIONS Nil

729th Council Meeting 31 January 2017 4 Governance & Administration Committee Meeting 25 January 2017 Adopted Report The information below is extracted from the Procurement Policy and Contract Manual. Refer to the Procurement Policy and Contract Manual for complete details.

Applying The Local Business Pricing Advantage

For contracts with an expected worth less than $200,000, where competitive offers are mandatory, if the best value pricing offer is not from a Gold Coast business or business with a branch office on the Gold Coast, but a pricing offer from a Gold Coast business or business with a branch office on the Gold Coast directly employing a minimum of 10 FTEs is within:

30 per cent of the best value pricing offer for contracts up to $50,000, 25 per cent of the best value pricing offer for contracts between $50,000 and $100,000, 20 per cent of the best value pricing offer for contracts between $100,000 and $200,000

then the offer from the Gold Coast business or business with a branch office on the Gold Coast directly employing a minimum of 10 FTEs will be regarded as the most advantageous.

For contracts with an expected worth less than $1,000,000 per annum, where public invitations to offer are mandatory, if the best value pricing offer is not from a Gold Coast business or business with a branch office on the Gold Coast, but a pricing offer from a Gold Coast business or business with a branch office on the Gold Coast directly employing a minimum of 10 FTEs is within 15 per cent of the best value pricing offer, then the offer from the Gold Coast business or business with a branch office on the Gold Coast directly employing a minimum of 10 FTEs will be regarded as the most advantageous.

Applying The Local Business And Industry Weightings

Local Content Scoring

A 15 per cent weighting related to the local business and industry will be included in Council’s capability scoring evaluation criteria, allocated as follows.

Score Description 15% Developing or established Gold Coast business 12% Branch office on the Gold Coast directly employing a minimum of 10 FTEs

9% Branch office on the Gold Coast, established for a minimum of six months, directly employing less than 10 FTEs

4% Adjacent local government (Logan, Scenic Rim, Redland or Tweed Shire) business

2% Queensland business 1% Interstate business 0% Overseas business

Gold Coast Awards Scoring

A two per cent weighting related to Gold Coast Awards will be included in Council’s capability scoring evaluation criteria, allocated as follows.

Score Description

2% A winner of the Gold Coast Business Excellence Award, Gold Coast Young Entrepreneurs Award or Gold Coast Women in Business Award within the past 4 calendar years

1% A winner of a monthly Gold Coast Business Award, or finalist in the Gold Coast Young Entrepreneurs Awards or Gold Coast Women in Business Awards within the past 4 calendar years

0% All other businesses Where a supplier has qualified for an Awards’ Hall of Fame (or equivalent) and as a result is not eligible to enter the respective awards, this tenderer will score full points (i.e. 2 out of 2).

729th Council Meeting 31 January 2017 5 Governance & Administration Committee Meeting 25 January 2017 Adopted Report ITEM 1 OFFICE OF THE CHIEF EXECUTIVE OFFICER GOVERNANCE AND ADMINISTRATION COMMITTEE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1215/01/2016(P1)

Item Action Officer &/or Branch

Action/Previous Resolution

(730) Governance and Administration Committee 2 February 2017

Gold Coast Arts Centre – Bi-annual Performance Review

Executive Services (Includes Presentation)

SOOR Q4 2015-2016 to 30 June 2016 Corporate Planning & Performance

Asset Management Plans /Asset Condition Corporate Asset Management

Propose to make new Local Law No. 20 (Waste Management) 2017

Community Services

Contract No. LG314/690/17/006 – Electrical Installation Repairs and Maintenance

Procurement

Contract No. LG314/411/16/040 – Work Health and Safety Training and Development

Procurement

Contract No. LG314/411/17/022 – Collection, Transportation and Processing for Reuse / Disposal of Landfill Leachate

Procurement

Contract No. LG314/411/16/029 – Advanced Rate Recovery

Procurement

(731) Governance and Administration Committee 16 February 2017

Propose to make new Local Law No. 21 (Major City Events) 2017 and Subordinate Local Law No. 21.1 (Major City Events) 2017

Community Services

LG314/254/16/101 Beach Nourishment for the Northern Beaches and Palm Beach Shoreline Projects

Procurement

(733) Governance and Administration Committee 23 March 2017

Broadbeach Alliance - Bi-annual Performance Review


Contract No. LG314/254/16/062 – Water Sensitive And Urban Design And Waterbody Assets

Procurement

(734) Governance and Administration Committee 19 April 2017

Surfers Paradise Alliance - Bi-annual Performance Review


Connecting Southern Gold Coast - Bi-annual Performance Review


City Contracting Plan 2016-17 Update and Quarterly Acquittal (1 January 2017 to 31 March 2017)

Procurement

RECOMMENDATION It is recommended that Council resolves as follows: That the list of proposed Agenda Items for the Governance and Administration Committee be noted.

Authorised by:

Joe McCabe TRACKS REF: # 54648256 Chief Operating Officer

729th Council Meeting 31 January 2017 6 Governance & Administration Committee Meeting 25 January 2017 Adopted Report ITEM 1 (Continued) GOVERNANCE AND ADMINISTRATION COMMITTEE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1215/01/2016(P1) COMMITTEE RECOMMENDATION GA17.0125.001 moved Cr Taylor seconded Cr Boulton That the list of proposed Agenda Items for the Governance and Administration Committee be noted.

CARRIED

729th Council Meeting 31 January 2017 7 Governance & Administration Committee Meeting 25 January 2017 Adopted Report ITEM 2 ORGANISATIONAL SERVICES RENEWAL OF LEASE – TELSTRA CORPORATION LTD – WATERSIDE COMPLEX PN312449/20/03(P2) 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT To advise Council of the expiry of a lease to Telstra Corporation Ltd (Telstra) over a part of the Waterside complex and to seek Council’s resolution on the grant of a new lease. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION The City of Gold Coast holds freehold title to Lot 335 on SP220576 which comprises the site of the Waterside East and West complex. Telstra held a lease over part of the Waterside complex which expired on 31 August 2016. The prior lease covered the following areas: a) part of the ground floor of the Waterside West building – an area of 146 square metres

comprising a telecommunications exchange; b) part of the basement of the Waterside West building – an area of 30 square metres

comprising a telecommunications room; c) exclusive use areas on the rooftops of both the Waterside East and West buildings

used as sites for telecommunication antennas; and d) an exclusive use area in the basement of the Waterside West building housing air

conditioning equipment. Negotiations have been ongoing with Telstra for a considerable period on aspects pertaining to the renewal of the lease. Negotiations have now concluded on the basis that a new lease will issue for the prior use areas, the pertinent terms of which are: Lease Term : 10 years commencing 1 September 2016 and expiring 31 August 2026 Lease Rent : $76,000 gross (plus GST) for the first year and escalating at 3% per annum

for the whole of the lease term Options : Nil In respect of the negotiated rental, such can be apportioned as follows: Ground floor rent : $49,810 reflecting 146m2 x $340/m2

Rooftop (antennas) : $20,790 reflecting a similar rent to mobile phone tower rentals

Exclusive use areas : $5,400 reflecting the equivalent of 3 car spaces at $1,800 per annum

$76,000

729th Council Meeting 31 January 2017 8 Governance & Administration Committee Meeting 25 January 2017 Adopted Report ITEM 2 (Continued) RENEWAL OF LEASE – TELSTRA CORPORATION LTD – WATERSIDE COMPLEX PN312449/20/03(P2) The Local Government Regulation provides at sections 236(1)(c)(iii) and (vi) that a local government can renew a lease having regard to the interests of our existing tenant and/or for a ‘telecommunication tower’ without the necessity for a tender process. However, to proceed with the grant of the new lease, Council must first resolve to do so and the rental consideration must be equal to or more than the market value of the interest being granted. On the market value, Herron Todd White Valuers have acted for the City and advise that the negotiated rental of $76,000 reflects an acceptable market value for the new lease. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Supporting the delivery of Gold Coast 2020 We plan for the future of the city We manage the city responsibly 7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT Not Applicable. 8 FUNDING AND RESOURCING REQUIREMENTS Not Applicable. 9 RISK MANAGEMENT Not Applicable. 10 STATUTORY MATTERS As detailed in the background of this report, the grant of the renewed lease is consistent with the provisions of section 236 of the Local Government Regulations. 11 COUNCIL POLICIES Not Applicable. 12 DELEGATIONS Not Applicable. 13 COORDINATION & CONSULTATION Not Applicable. 14 STAKEHOLDER IMPACTS Not Applicable. 15 TIMING Council’s resolution will be implemented upon adoption, with the commencement date of the new lease being 1 September 2016.

729th Council Meeting 31 January 2017 9 Governance & Administration Committee Meeting 25 January 2017 Adopted Report ITEM 2 (Continued) RENEWAL OF LEASE – TELSTRA CORPORATION LTD – WATERSIDE COMPLEX PN312449/20/03(P2) 16 CONCLUSION A Telstra lease over areas within the Council owned Waterside complex expired on 31 August 2016 and negotiations on lease renewal have now been finalised. A new 10 year lease has been executed by Telstra and awaits execution by officers, subject to Council’s resolution on this report. The grant of a new lease is based on independent valuation advice in respect of the rental payable and accordingly, the grant of the new lease is warranted. 17 RECOMMENDATION It is recommended that Council resolves as follows: That Telstra Corporation Ltd be granted a new lease over parts of the City’s freehold owned Waterside complex for a term of 10 years with commencing rental of $76,000 gross for the initial lease year, escalating at 3% per annum thereafter for the whole lease term. Author: Authorised by:

Brendan Madden Glen Potter Manager Property Services Director Organisational Services 15 December 2016

TRACKS REF: 59017601 COMMITTEE RECOMMENDATION GA17.0125.002 moved Cr Crichlow seconded Cr Owen-Jones That Telstra Corporation Ltd be granted a new lease over parts of the City’s freehold owned Waterside complex for a term of 10 years from 1 September 2016 with commencing rental of $76,000 gross for the initial lease year, escalating at 3% per annum thereafter for the whole lease term.

CARRIED


ITEM 3 OFFICE OF THE CHIEF EXECUTIVE OFFICER CORPORATE POLICY PORTFOLIO REPORT - 1 JULY TO 31 DECEMBER 2016 LG449/756/02/01(P1) Attachment A: Amended Council Policies, 1 July to 31 December 2016 Attachment B: Existing Council Policies under review, 31 December 2016 Attachment C: New Council Policies being developed, 31 December 2016 Attachment D: Status of all Council Policies at 31 December 2016 1 BASIS FOR CONFIDENTIALITY Not applicable. 2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT The purpose of this report is to present the status of Council Policies as at 31 December 2016. 4 PREVIOUS RESOLUTIONS GA16.0818.006

1. That Council note the Corporate Policy Portfolio Report 1 January to 30 June 2016.

2. The Service Level Agreement Policy is reclassified as an Administrative Policy.

3. The Register of Interests Policy be retired following the development of a new administrative policy which will reflect legislative obligations.

5 DISCUSSION Policies clarify Council’s position on an issue. All new Council policies and major policy changes require a Council resolution. Policies are generally reviewed every two years to ensure continued alignment with Council objectives and legislative requirements and to minimise the risk of conveying out of date policy information to staff and the community. Minor changes that do not affect the intent of the policy may be approved by the Chief Executive Officer (CEO) or Chief Operating Officer (COO) under delegated power. The policy portfolio currently consists of 82 Council policies that relate to matters of public interest and external service delivery and 46 Administrative policies that relate to internal operations. This report provides a summary of the status of all Council Policies at 31 December 2016.

5.1 Policy activity

During the period 1 July to 31 December 2016, there were 28 amendments to Council policies, with eight amended by Council resolution. The remainder were amended by the CEO or COO as the changes were minor and did not affect the intent of the policy.

During the period 1 July to 31 December 2016:

no new Council Policies were adopted

28 existing Council Policies were amended (see Attachment A)

no existing Council Policies were retired


ITEM 3 (Continued) CORPORATE POLICY PORTFOLIO REPORT - 1 JULY TO 31 DECEMBER 2016 LG449/756/02/01(P1) At 31 December 2016, 75% of all Council policies were current, representing a slight increase since 30 June 2016. 16% (13) were under review and 7% (6) were overdue for review, which is a 2% increase since 30 June 2016. Figure 1: Percentage of Council Policies that are current, under review or overdue for review

Note: The policy review target is to have least 70% of policies up to date (current) at any time.

For further details about the review status of each policy, please refer to Attachment D. 5.2 Reclassification of selected Council Policies to Administrative Policies During the period 1 July to 31 December 2016, Council approved reclassifying five Council policies to become Administrative policies because they relate mainly to operational matters.

Table 1 identifies an additional four Council policies that relate mainly to operational matters and it is proposed that these policies should also be reclassified as Administrative policies. This will mean that any future amendments to these policies may be referred to the CEO or COO for approval. Table 1:

Council Policies to be reclassified as Administrative Policies

Existing Council Policy Description

Accounts Receivable Credit Policy

Provides general principles for ensuring an equitable approach to the granting of credit facilities to prospective customers while reducing Council’s exposure to bad debt.

Business Continuity and Internal Incident Management Policy

Describes the standards, roles and responsibilities in regard to the development and implementation of business continuity and incident management and related plans for all critical operations to minimise the impact of business disruptions.

Corporate Security Policy Provides guidelines and standards for ensuring safeguards to protect people, assets, information, image, infrastructure, facilities and continuity of business.

0

10

20

30

40

50

60

70

80

90

Jun‐15 Dec‐15 Jun‐16 Dec‐16

Current

Under review

Overdue

Target: 70% current


ITEM 3 (Continued) CORPORATE POLICY PORTFOLIO REPORT - 1 JULY TO 31 DECEMBER 2016 LG449/756/02/01(P1) Existing Council Policy Description

Internal Audit Policy This policy and the attached Internal Audit Charter outline the role, purpose, operations and reporting obligations of the Council of the City of Gold Coast (Council) Internal Audit Unit. Note: There is also an Audit Committee Policy in place, which remains a Council Policy

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN This report supports the objectives of the Corporate Plan - Gold Coast 2020: B: We manage the city responsibly. 7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT Not applicable. 8 FUNDING AND RESOURCING REQUIREMENTS The Corporate Policy Portfolio is managed by the Corporate Planning and Performance Branch using internal resources only. 9 RISK MANAGEMENT Monitoring and reporting on the status of the Corporate Policy Portfolio aligns with mitigating corporate risks defined by the risk category of governance. The policy process includes an assessment of the level of risk to Council if the policy is not reviewed or developed. The purpose of monitoring risk levels is to ensure focus on the review of ‘high’ and ‘medium’ risk policies (refer to Table 2).

Table 2: Number of policies by risk rating ay 31 December 2016

Risk rating Number of policies

High 7

Medium 31

Low 37

Not yet classified 7

Total 82

10 STATUTORY MATTERS Council and Administrative policies are approved, amended and retired in accordance with the provisions of Chapter 2, Part 1, Sections 12 and 13 of the Local Government Act 2009. 11 COUNCIL POLICIES Refer to Attachment D for a complete list of Council Policies.


ITEM 3 (Continued) CORPORATE POLICY PORTFOLIO REPORT - 1 JULY TO 31 DECEMBER 2016 LG449/756/02/01(P1) 12 DELEGATIONS Delegation 602 provides that the Mayor, Chief Executive Officer (CEO) and Chief Operating Officer (COO) may determine amendments to any council policy where the amendment is of an administrative or purely technical nature and does not affect the intent or purpose of the policy. Delegation 1817 enables the COO to determine amendments to any administrative policy where the amendment is of an administrative or purely technical nature and does not affect the purpose or intent of the policy. 13 COORDINATION & CONSULTATION Stakeholder Consulted Directorate Satisfied with the report content

Chief Operating Officer Office of the CEO Yes

Manager Corporate Planning and Performance

Office of the CEO Yes

Policy Owners All Directorates Provision of status information on relevant policies

14 STAKEHOLDER IMPACTS All policy owners must comply with Council’s process for policy development, communication and review as identified in the Corporate Policy Value Management Process. 15 TIMING A Corporate Policy Portfolio Report on Council policies is presented to Council via the Governance and Administration Committee every six months. 16 CONCLUSION The proportion of Council Policies that are current remains high (76%), demonstrating that policies are being actively managed as they fall due for review. The ongoing review of Council policies has identified four policies that relate to operational matters. These are recommended for reclassification as Administrative policies.


ITEM 3 (Continued) CORPORATE POLICY PORTFOLIO REPORT - 1 JULY TO 31 DECEMBER 2016 LG449/756/02/01(P1) 17 RECOMMENDATIONS It is recommended that Council resolves as follows: 1 Note the Corporate Policy Portfolio Report to 31 December 2016;

2 Approve the reclassification of the following Council Policies to Administrative Policies:

a Accounts Receivable Credit Policy,

b Business Continuity and Internal Incident Management Policy,

c Corporate Security Policy,

d Internal Audit Policy. Author: Authorised by:

Sarah Wilton

Joe McCabe

Manager, Corporate Planning & Performance Chief Operating Officer 11 January 2017

TRACKS REF: #58625104 COMMITTEE RECOMMENDATION GA17.0125.003 moved Cr Taylor seconded Cr Boulton 1 Note the Corporate Policy Portfolio Report to 31 December 2016;

2 Approve the reclassification of the following Council Policies to Administrative Policies:

a Accounts Receivable Credit Policy

b Business Continuity and Internal Incident Management Policy

c Corporate Security Policy

d Internal Audit Policy.

CARRIED


ITEM 3 (Continued) CORPORATE POLICY PORTFOLIO REPORT - 1 JULY TO 31 DECEMBER 2016 LG449/756/02/01(P1)

Attachment A: Amended Council Policies, 1 July to 31 December 2016

Date Policy Amendment Approved by

1.8.16 Audit Committee Policy Minor change COO

1.8.16 Credit Risk Policy Minor change to clarify Council’s existing policy position

COO

2.8.16 Service Level Agreement Policy Retired. To be redeveloped as Administrative Policy

Council

11.8.16 External Communication Policy Minor amendments to definitions COO

11.8.16 Bank Guarantee Policy Minor grammatical changes COO

11.8.16 Event Ticket Allocation and Attendance Policy

Minor change. Ownership transferred COO

11.8.16 Naming of Bridge Structures Policy

Minor formatting and ownership changes

COO

11.8.16 Recognition of Services as a Councillor Policy

Scheduled review - no changes COO

13.9.16 Concession for Water Consumption by Renal Dialysis Patients Dialysing at Home Policy

Minor change of ownership, policy title and risk assessment

COO

19.8.16 Information Management and Information Privacy Policy

Reclassified as Administrative Policy Council

19.8.16 Right to Information and Information Provision Policy

Reclassified as Administrative Policy Council

19.8.16 Information Security Policy Reclassified as Administrative Policy Council

20.9.16 Council Leasing Policy Scheduled review - no changes COO

27.9.16 CEO Annual Performance Review Policy

Scheduled review - no changes COO

30.9.16 Personal Liability of Employees Policy

Minor amendments to definitions COO

11.10.16 Public Funding Involving Private Property Policy

Scheduled review – no changes COO

14.10.16 Accounts Receivable Credit Policy Minor amendments to Debtor Management Obligations

COO

18.10.16 Nature Conservation Assistance Policy

Major changes adopted by Council resolution

Council

24.10.16 Enterprise Risk Management Policy

Minor amendments to definitions, responsibilities and to risk assessment techniques

COO

25.10.16 Register of Interests Policy Retired by Council and replaced by Administrative Policy

CEO

31.10.16 Procurement Policy and Contract Manual

Notional pricing advantage to local suppliers

Council


Adopt amended City Contracting Plan Council



Date Policy Amendment Approved by


Broaden scope of "buy local" procurement

Council

15.11.16 Park Usage Policy: Use by Conference and Associated Events

Minor amendments to guidelines to increase in bond requirements

COO

15.11.16 Investment Policy Minor changes to delete reference to QTC and offset facility

COO

29.11.16 Disaster Management Policy Amend procedures to ensure sufficient resources are available for response and recovery measures

CEO

30.11.16 Audit Committee Policy Minor change to procedures CEO

15.12.16 Water Usage for Genuine Fire Emergencies Policy

Minor changes to comply with Water and Sewerage Services Code for Small Customers in SEQ

CEO



Attachment B: Existing Council Policies under review, 31 December 2016

Community Consultation

Councillor Participation in Without Prejudice Meetings Planning and Environment Court Policy

Customer Contact Policy

Expenditure of Infrastructure Charges Policy

GCW Capital Structure and Community Return Policy

Investigation of Traffic Calming Treatments Policy

Open Space Preservation Levy Land Acquisition Policy – Phase 3

Public Art Policy

Signage and Brand Policy

Union Membership Policy

Voluntary Conservation Agreement Scheme Policy

Water and Sewage Leakage Relief Policy

Work Outside of Council Policy*/Secondary Employment Policy

Attachment C: New Council Policies being developed, 31 December 2016

City Banner Bookings (GC2018)



Attachment D: Status Of Council Policies As At 31 December 2016

Policy Name Review

Due Date

Status Branch Progress Action

required Risk

CITY INFRASTRUCTURE

Disaster Management Policy

Sep-17 Current DMU No action required No action required

High

Investigation of Traffic Calming Treatments

May-13 Under review > 12 Months

Transport and Traffic Branch

VP submitted to CPP

Policy to be reviewed

Med

Local Area Works and Services Program Policy

Apr-17 Current Infrastructure

Delivery No action required

No action required

Medium

Naming of Bridge Structures Policy

Jun-18 Current City Assets

Branch No action required

No action required

Medium

COMMUNITY SERVICES

Equitable Access Policy Jun-18 Current Safe and Liveable

Communities No action required

No action required

Low

Graffiti Policy Nov-16 Overdue < 12

months Safe and Liveable

Communities

Waiting for VP to be submitted to

CPP


Med

Library Collection Development and De-selection Policy

Oct-16 Overdue < 12

months City Libraries


CPP


Med

Management of Trees on Council Controlled Land Policy

Jul-20 Current Parks &

Recreational Services

No action required No action required

Low

Nature Strip (Footpath)/ Road Verge Mowing Policy

Dec 17 Current Parks &



Low

Park Usage Policy - Right of Use

Dec-17 Current Parks &



Med

Park Usage Policy - Temporary Commercial Recreation Activities on Council Parks

Oct-19 Current Parks &



Med

Park Usage Policy - Naming of Parks and Community Facilities




Low

Park Usage Policy - Temporary Use of Parks by Individuals/Groups or Community Organisations




Med

Park Usage Policy - Use by Conference and Corporate Associated Events

Oct-18 Current Parks &



Med

Park Usage Policy - Temporary Park Occupation and Traverse for Construction Purposes

Apr-19 Current Parks &



Med

Permanent Sites At Tourist Parks Policy

Jul-17 Current Tourist Parks No action required No action required

Med

Residential Tree Scheme Policy




Low

Sporting Field Closure Policy




Med



Policy Name Review

Due Date


required Risk

ECONOMIC DEVELOPMENT AND MAJOR PROJECTS

City Honours and Recognition Policy

Aug-17 Current City Events No action required No action required

Med

Public Art Policy Sep-12 Under review >12 months

Arts & Culture VP submitted to

CPP Progress on

hold

Not assessed

GOLD COAST WATER AND WASTE

Concession for Water Consumption Charges Due to Renal Dialysis Patients at Home Policy

Sep 18 Current Commercial Performance


Low

GCW Network Modifications, Extension and Connections Policy

Dec-16 Current Asset Solutions No action required No action required

Med

Waste Disposal Fee Concession Policy

Aug-17 Current Waste and Resources

Management No action required

No action required

Low

Water Sub-Metering and Billing for CTS Properties Policy

Jun -17 Current Customer

Engagement No action required

No action required

Med

Water and Sewage Leakage Relief Policy

Jan-15 Under review >12 Months

Commercial Performance

VP submitted to CPP

Policy to be drafted

Low

Water Usage for Genuine Fire Emergencies Policy

Jul -19 Current Customer

Engagement No action required

No action required

Low

OFFICE OF THE CEO

Advertising Spending Policy

Aug-18 Current Corporate

Communication No action required

No action required

High

Appointment of Acting Chief Executive Officer Policy

Apr-18 Current Executive Services


Low

Appointment of Acting Mayor Policy



Low

Asset Management Policy

Jun-17 Current Asset

Management No action required

No action required

Medium

Audit Committee Policy

Dec-17 Current Corporate Assurance


Low

Bank Guarantee Policy Jun-18 Current Corporate Finance


Medium

Budget Review Policy Jul-16 Overdue < 12

months Corporate Finance


CPP


High

Business Continuity and Internal Incident Management Policy

Jun-17 Current Corporate Safety

& Risk No action required

No action required

High

CEO Annual Performance Review Policy

Aug-18 Current Executive Services


Low

Community Consultation Policy

Feb-18 Under review < 12 Months

Corporate Planning &

Performance

VP submitted to CPP


Low

Community Grants Policy Apr-17 Current Executive Services


Low

Complaints (Administrative Actions) Policy

Jan-18 Current Executive Services


Low

Corporate Security Policy Oct-16 Current Corporate Safety


No action required

Low



Policy Name Review

Due Date


required Risk

Councillor Participation in Without Prejudice Meetings Planning and Environment Court Policy

Oct-14 Under review < 12 Months

Legal Services Waiting for VP to be submitted to

CPP


Not assessed

Councillor Remuneration Policy

Jun-17 Current Council Support No action required No action required

Low

Credit Risk Policy Jun-18 Current Corporate Finance No action required No action required

High

Debt Policy Mar-17 Current Corporate Finance No action required No action required

Medium

Enterprise Risk Management Policy

Oct 18 Current Corporate Safety


No action required

Medium

Entertainment and Hospitality Expenditure



Low

Event Ticket Allocation and Attendance Policy

Sep 18 Current Mayor's office No action required No action required

Low

Expenses Reimbursement and Provision of Facilities for Mayor and Councillors Policy

May-18 Current Council Support No action required No action required

Low

External Communication Policy

Aug 18 Current Corporate

Communication No action required

No action required

Medium

Financial Instrument Policy

Jun-16 Overdue < 12

months Corporate Finance


CPP


High

GCW Capital Structure and Community Return Policy

Jun-16 Under review < 12 months

Corporate Finance VP submitted to

CPP Completion March 17

Medium

Internal Audit Policy Dec-17 Current Corporate Assurance


Low

International Relations and Engagement Policy

Mar 18 Current Mayor's office No action required No action required

Medium

Investment Policy Nov 18 Current Corporate Finance No action required No action required

Medium

Non-Current Asset Accounting

Jun-17 Current Corporate Finance No action required No action required

Medium

Officers Indemnity (Including Legal Representation) Insurance and Access to Documents Policy

Feb-18 Current Legal Services No action required No action required

Low

Personal Liability of Employees Policy (Providing Better Protection)

Sep-18 Current Legal Services No action required No action required

Low

Public Access to Council and Standing Committee Agenda/Minute/Report Documentation Policy

May-18 Current Council Support No action required No action required

Low

Public Funding Involving Private Property Policy

Sep-18 Current Legal Services No action required No action required

Medium

Recognition of Service as a Councillor

Aug-18 Current Council Support No action required No action required

Low

Revenue Policy Jun-17 Current Corporate Finance No action required No action required

Low

Rewards for Reporting Criminal Offenders Policy

Sep-17 Current Corporate Safety


No action required

Low

Signage and Brand Policy

Aug-16 Under review < 12 months

Corporate Communication


CPP


Low



Policy Name Review

Due Date


required Risk

ORGANISATIONAL SERVICES

Accounts Receivable Credit Policy

Oct 18 Current Revenue Services No action required No action required

Low

Council Leasing Policy Nov-17 Current Property Services No action required No action required

Low

Customer Contact Policy Sep-11 Under review >12 months

Customer Contact VP submitted to

CPP Policy to be

reviewed Medium

Debt Recovery Policy Jun-18 Current Revenue Services No action required No action required

Low

Deferral of Rates Policy Jun-18 Current Revenue Services No action required No action required

Low

Good Working Relationships Policy

Aug-14 Overdue > 12

months People and

Culture


CPP


Not assessed

Online Advertising Policy Mar-17 Current Customer Contact No action required No action required

Medium

Pensioner Rates Rebate Policy

Jun-17 Current Revenue Services No action required No action required

Low

Procurement Policy and Contract Manual

Jul-17 Current Office of CPO No action required No action required

Low

Rate Donation, Infrastructure Charges and Development Application Fee Discount Policy

Jun-17 Current Revenue Services No action required No action required

Low

Telecommunication Carrier Leasing - Mobile 'Phone Towers and Associated Infrastructure Policy

Jul-20 Current Property Services No action required Consult with stakeholders

Medium

Union Membership Policy Jun-15 Under review < 12 months

People & Culture Policy is being

drafted Policy to be

reviewed

Not assessed

Work Outside of Council Policy/Secondary Employment Policy

Jun-15 Under review < 12 Months

People & Culture VP received by

CPP Policy to be

reviewed

Not assessed

PLANNING AND ENVIRONMENT

Expenditure of Infrastructure Charges Policy

Feb-15 Under review > 12 months

City Planning VP submitted to

CPP Policy to be

reviewed

Not assessed

Garage Sales Policy Oct-17 Current City Development No action required No action required

Low

Management of Major Projects Status Policy

Dec-16 Current City Development No action required No action required

Low

Nature Conservation Assistance Program Policy

Oct 18 Current City Planning No action required No action required

Medium

Open Space Preservation Levy Land Acquisition Policy – Phase 3

Sep-15 Under review > 12 months

City Planning Policy has been

drafted Policy to be

reviewed High

Street Naming and Renaming of Existing Streets Policy

Nov-16 Overdue < 12

months City Development


CPP


Low

Voluntary Conservation Agreement Scheme

Jun-16 Under review < 12 months

City Planning VP submitted to

CPP Policy to be

reviewed

Not assessed


ITEM 4 OFFICE OF THE CHIEF EXECUTIVE OFFICER AUDIT COMMITTEE MEETING – 28 NOVEMBER 2016 LG115/1190/02/17/CF(P1) 1 BASIS FOR CONFIDENTIALITY

Not Applicable.

2 EXECUTIVE SUMMARY

Not Applicable.

3 PURPOSE OF REPORT To present to Council the Audit Committee’s recommendations arising from its quarterly meeting held on 28 November 2016. 4 PREVIOUS RESOLUTIONS

GA16.1027.005 (in part)

That Council adopt the recommendations of the Audit Committee determined at its meeting held on 10 October 2016 – Final Financial Statements meeting as follows:

5 DISCUSSION The Audit Committee (AC) met on 28 November 2016 to review and discuss a range of reports in line with the Audit Committee Charter.

The following reports were provided by executive officers for the review and consideration of the committee members:

Quarterly update on major organisational activities and challenges by the Chief Operating Officer, covering: Commonwealth Games, Digital City, Energy Management, Organisational Reviews, including Procurement, Community Services and Maintenance Services, and Major Projects;

Annual Corporate Procurement Update by the Chief Procurement Officer;

Annual Asset Management Update from Manager Corporate Asset Management;

Quarterly Chief Finance Officer financial management update in particular the:

7 outcomes of the Auditor-General’s report to Parliament on Financial Sustainability in Local Government and the Council’s response to the report;

Quarterly Internal Audit report by the Manager Corporate Assurance, including internal audit reports, externally initiated assurance activities and management initiated assurance activities, including a presentation on the results of the Debtor Management audit;

Biannual Fraud and Corruption Control Update Report, including the Fraud Control Framework, by the Executive Coordinator of the Integrity and Ethical Standards Unit; and

Biannual Enterprise Risk Management Update Report.

The meeting was also attended (in part) by representatives from the Queensland Audit Office (QAO) who discussed the following matters with the committee:

2015-16 Final Management Report;

Security of Critical Water Infrastructure performance audit engagement strategy;

Final management reports for Surfers Paradise Alliance Limited, Broadbeach Alliance Limited and Connecting Southern Gold Coast Limited; and

Auditor-General of Queensland Reports to Parliament.


ITEM 4 (Continued) AUDIT COMMITTEE MEETING – 28 NOVEMBER 2016 LG115/1190/02/17/CF(P1) The 2015-16 Audit Committee Chair’s annual report that was presented to the Governance and Administration Meeting on 24 November 2016 was noted along with acknowledgement of Graeme Stratford’s twelve year membership of the committee and his extensive contribution over this time. The Audit Committee Register of Conflicts of Interests and Declarations was also reviewed and updated. The committee's specific recommendations resulting from their consideration of the above matters are included in the recommendations section of this report for resolution by Council. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN The Audit Committee supports achievement of the following Corporate Plan 2020 outcomes:

We Manage the City Responsibly

Our stewardship of the city provides value for money for ratepayers.

Program: Manage the short and long-term financial sustainability of the city through prudent financial management and ensuring value for money.

Program: Managing risk exposure faced by the City of Gold Coast, including ensuring a safe working environment and that “Work Health and Safety is everyone’s business”.

7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT Not Applicable. 8 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations Funding for the operation of Council's Audit Committee was approved for 2014-15

within Responsibility Centre CE8120 – Corporate Assurance, Budget Centre CE8120O008 - Audit Committee.

Costs for Capital Works and Service Proposals

Not Applicable.

In accordance with the budget review guidelines the following circumstances require referral to the Corporate Governance & Finance Committee

Not Applicable. People and Culture

Not Applicable.

9 RISK MANAGEMENT Council's audit committee promotes good corporate governance through the provision of independent assurance, oversight and advice to Council and the Chief Executive Officer on matters relating to risk management, internal control, governance, compliance, audit and financial reporting.


ITEM 4 (Continued) AUDIT COMMITTEE MEETING – 28 NOVEMBER 2016 LG115/1190/02/17/CF(P1) 10 STATUTORY MATTERS Local Government Act 2009 Local Government Regulation 2012 11 COUNCIL POLICIES Audit Committee Policy and Charter Internal Audit Policy and Charter 12 DELEGATIONS Not Applicable. 13 COORDINATION & CONSULTATION

Name and/or Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Audit Committee Chair External Independent Member

Yes

CEO OCEO Yes 14 STAKEHOLDER IMPACTS Directors and Council officers may need to respond to information requests from the Audit Committee as a result of this meeting. 15 TIMING This report is being provided to the next Council meeting following the Audit Committee meeting as required by legislation. 16 CONCLUSION This written report of the deliberations and recommendations of the Audit Committee from its meeting of 28 November 2016 is provided to Council in accordance with section 211(1)(c) of the Local Government Regulation 2012 for adoption. As evidenced by the specific recommendations contained in this report, committee members have reviewed and considered a wide range of reports and engaged in robust discussions with Council management, internal auditors and external auditors, across a range of matters. The detailed recommendations of the committee are included in this report for the consideration of Council, and incorporate specific recommendations on matters where the Audit Committee members felt Council may appreciate additional comment.


ITEM 4 (Continued) AUDIT COMMITTEE MEETING – 28 NOVEMBER 2016 LG115/1190/02/17/CF(P1) 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council adopt the recommendations of the Audit Committee determined at

its meeting held on 28 November 2016 Quarterly Meeting as follows:

AC16.1128.001 – Potential Conflicts of Interest Declarations and other disclosures

a The Audit Committee confirms the completeness and accuracy of the Register of Other Positions held by Independent External Audit Committee members.

AC16.1128.002 – Minutes of Previous Audit Committee Meeting

b The Audit Committee notes that the recommendations of its meeting held on 10 October 2016 were resolved at the Governance and Administration Committee meeting of 27 October 2016 and subsequent Council Meeting on 31 October 2016 without change.

AC16.1128.003 - Audit Committee Action Request Register Update

c The Audit Committee notes the update on action requests from prior committee meetings.

AC16.1128.004 –CEO Current and Emerging Issues Update

d The Audit Committee notes the update from the Chief Operating Officer covering:

i Commonwealth Games

ii Digital City

iii Energy Management

iv Organisational Reviews, including Procurement, Community Services and Maintenance Services

v Major Projects

AC116.1128.005 – Annual Corporate Procurement Update

e That the Audit Committee notes the Annual Corporate Procurement Update presentation provided by the Chief Procurement Officer.

AC16.1128.006 –Quarterly Update - Financial Management

f That the Audit Committee notes the Quarterly Financial Management update from the Manager Corporate Finance.

AC16.1128.007 - Asset Management Annual Update

g The Audit Committee notes the update report on the Asset Management.

h That the Manager Corporate Asset Management provide an update report on Asset Management to the Audit Committee in July 2017, with a focus on those asset classes included in the 2016-17 asset revaluation cycle.

i The Audit Committee requests a report to the March 2017 Audit Committee meeting from each asset custodian involved in 2016-17 revaluation activities.


ITEM 4 (Continued) AUDIT COMMITTEE MEETING – 28 NOVEMBER 2016 LG115/1190/02/17/CF(P1)

AC16.1128.008 - External Audit Controlled Entities

j The Audit Committee notes the final management reports issued by the Qld Audit Office for:

i Surfers Paradise Alliance Limited

ii Broadbeach Alliance Limited

iii Connecting Southern Gold Coast Limited

AC16.1128.009 –External Audit Update

k That the Audit Committee notes the update from the Queensland Audit Office incorporating:

i QAO Briefing Note ii 2015-16 Final Management Report

AC16.1128.010 – QAO 2015-16 Final Management Letter

l That the Audit Committee notes the final management report from the Auditor-General of Queensland dated 17 November 2016.

AC16.1128.011 - QAO Local Government Sector Report # 17 Auditor-General of Queensland Reports to Parliament

m That the Audit Committee notes three Auditor-General of Queensland Reports to Parliament and their respective relevance to Council, covering: i Heavy Vehicle road access reforms ii Strategic Procurement iii Follow up: Monitoring and reporting performance

AC16.1128.012 –QAO Performance Audit - Critical Water Infrastructure

n That the Audit Committee notes the Auditor General’s correspondence on the Security of Critical Water Infrastructure performance audit engagement strategy.

AC16.1128.013 – Quarterly Internal Audit Update

o That the Audit Committee notes the Internal Audit Update Report presented by the Manager Corporate Assurance.

AC16.1128.014 – Internal Audit Reports – Debtor Management

p The Audit Committee notes the presentation on the Debtor Management Internal Audit Report delivered by the Internal Audit officers involved in the activity.

AC16.1128.015 –Internal Audit Update – LGP Solution Internal Controls

q The Audit Committee notes the presentation on the work being performed by Internal Audit officers on LGP Solution Internal Controls.

AC16. 1128.016 – Management Initiated Assurance Activities LGP Quality Assurance Review (QAR) Report

r The Audit Committee notes the Joint LGP Quality Assurance Review (QAR) Report - October 2016.



AC16.1128.017 –Fraud and Corruption Control Bi-Annual Update

s That the Fraud and Corruption Biannual Report presented by the Executive Coordinator Integrity and Ethical Standards be noted.

AC16.1128.018 – Enterprise Risk Management Update

t That the Audit Committee notes the Corporate Risk Governance Update Report. AC16.1128.019 –Audit Committee Chair’s Annual Report to Council

u The Audit Committee notes the 2015-16 Audit Committee Chair’s annual report to Council, scheduled to be presented to the Governance and Administration Meeting on 24 November 2016.

AC16.1128.020 – Audit Committee Forward Meeting Schedule

v That the Audit Committee notes the confirmed 2017 Meeting Schedule and proposed forward schedule for the calendar year.

AC16.1128.021 – General Business

w That the Audit Committee acknowledged the twelve year membership of Graeme Stratford (including a four year term as Chair) and the extensive contribution towards significant improvement in the standard of the Council’s financial reporting, financial management and internal control.

Author: Authorised by:

Grant Mather Joe McCabe Manager Corporate Assurance Chief Operating Officer 6 January 2017 TRACKS REF: 58499408


ITEM 4 (Continued) AUDIT COMMITTEE MEETING – 28 NOVEMBER 2016 LG115/1190/02/17/CF(P1) COMMITTEE RECOMMENDATION GA17.0125.004 moved Cr Taylor seconded Cr Boulton 1 That Council adopt the recommendations of the Audit Committee determined at

its meeting held on 28 November 2016 Quarterly Meeting as follows:

AC16.1128.001 – Potential Conflicts of Interest Declarations and other disclosures

a The Audit Committee confirms the completeness and accuracy of the Register of Other Positions held by Independent External Audit Committee members.

AC16.1128.002 – Minutes of Previous Audit Committee Meeting

b The Audit Committee notes that the recommendations of its meeting held on 10 October 2016 were resolved at the Governance and Administration Committee meeting of 27 October 2016 and subsequent Council Meeting on 31 October 2016 without change.

AC16.1128.003 - Audit Committee Action Request Register Update

c The Audit Committee notes the update on action requests from prior committee meetings.

AC16.1128.004 –CEO Current and Emerging Issues Update

d The Audit Committee notes the update from the Chief Operating Officer covering:

i Commonwealth Games

ii Digital City

iii Energy Management

iv Organisational Reviews, including Procurement, Community Services and Maintenance Services

v Major Projects

AC116.1128.005 – Annual Corporate Procurement Update

e That the Audit Committee notes the Annual Corporate Procurement Update presentation provided by the Chief Procurement Officer.

AC16.1128.006 –Quarterly Update - Financial Management

f That the Audit Committee notes the Quarterly Financial Management update from the Manager Corporate Finance.

AC16.1128.007 - Asset Management Annual Update

g The Audit Committee notes the update report on the Asset Management.

h That the Manager Corporate Asset Management provide an update report on Asset Management to the Audit Committee in July 2017, with a focus on those asset classes included in the 2016-17 asset revaluation cycle.

i The Audit Committee requests a report to the March 2017 Audit Committee meeting from each asset custodian involved in 2016-17 revaluation activities.



AC16.1128.008 - External Audit Controlled Entities

j The Audit Committee notes the final management reports issued by the Qld Audit Office for:

i Surfers Paradise Alliance Limited

ii Broadbeach Alliance Limited

iii Connecting Southern Gold Coast Limited

AC16.1128.009 –External Audit Update

k That the Audit Committee notes the update from the Queensland Audit Office incorporating:

i QAO Briefing Note ii 2015-16 Final Management Report

AC16.1128.010 – QAO 2015-16 Final Management Letter

l That the Audit Committee notes the final management report from the Auditor-General of Queensland dated 17 November 2016.

AC16.1128.011 - QAO Local Government Sector Report # 17 Auditor-General of Queensland Reports to Parliament

m That the Audit Committee notes three Auditor-General of Queensland Reports to Parliament and their respective relevance to Council, covering: i Heavy Vehicle road access reforms ii Strategic Procurement iii Follow up: Monitoring and reporting performance

AC16.1128.012 –QAO Performance Audit - Critical Water Infrastructure

n That the Audit Committee notes the Auditor General’s correspondence on the Security of Critical Water Infrastructure performance audit engagement strategy.

AC16.1128.013 – Quarterly Internal Audit Update

o That the Audit Committee notes the Internal Audit Update Report presented by the Manager Corporate Assurance.

AC16.1128.014 – Internal Audit Reports – Debtor Management

p The Audit Committee notes the presentation on the Debtor Management Internal Audit Report delivered by the Internal Audit officers involved in the activity.

AC16.1128.015 –Internal Audit Update – LGP Solution Internal Controls

q The Audit Committee notes the presentation on the work being performed by Internal Audit officers on LGP Solution Internal Controls.

AC16. 1128.016 – Management Initiated Assurance Activities LGP Quality Assurance Review (QAR) Report

r The Audit Committee notes the Joint LGP Quality Assurance Review (QAR) Report - October 2016.



AC16.1128.017 –Fraud and Corruption Control Bi-Annual Update

s That the Fraud and Corruption Biannual Report presented by the Executive Coordinator Integrity and Ethical Standards be noted.

AC16.1128.018 – Enterprise Risk Management Update

t That the Audit Committee notes the Corporate Risk Governance Update Report. AC16.1128.019 –Audit Committee Chair’s Annual Report to Council

u The Audit Committee notes the 2015-16 Audit Committee Chair’s annual report to Council, scheduled to be presented to the Governance and Administration Meeting on 24 November 2016.

AC16.1128.020 – Audit Committee Forward Meeting Schedule

v That the Audit Committee notes the confirmed 2017 Meeting Schedule and proposed forward schedule for the calendar year.

AC16.1128.021 – General Business

w That the Audit Committee acknowledged the twelve year membership of Graeme Stratford (including a four year term as Chair) and the extensive contribution towards significant improvement in the standard of the Council’s financial reporting, financial management and internal control.

CARRIED


ITEM 5 OFFICE OF THE CHIEF EXECUTIVE OFFICER AUDIT COMMITTEE MEMBERSHIP LG964/06/17/02/CF(P1) 1 BASIS FOR CONFIDENTIALITY

Not Applicable. 2 EXECUTIVE SUMMARY

Not Applicable. 3 PURPOSE OF REPORT

This report recommends the appointment of Mr Mitchell Petrie to the role of Independent Audit Committee member from 1 February 2017 for a period of four years. Mr Petrie replaces existing member Mr Graeme Stratford whose tenure concluded on 31 December 2016 after 12 years on the committee. 4 PREVIOUS RESOLUTIONS

GA16.0602.005 (in part)

1 That Council appoint Mr Geoff King as the fourth external independent member of the Audit Committee for the initial period 1 July 2016 to 31 December 2019.

G16.0405.003 (in part)

2 That the schedule of responsibilities and composition of the Standing Committees, Special Committees and Advisory Committees and the appointment of Councillors to external organisations as detailed in Attachment A, be adopted.

Audit Committee Members: Mr Bill Turner (Chair), Mr Graeme Stratford, Mr Len Scanlan, Cr William M A Owen-Jones, Cr Glenn M Tozer.

GA15.1208.011(in part)

2 That the appointment of Mr Graeme Stratford as independent member to the Audit Committee be extended to 31 December 2016.

3 That the appointment of Mr Len Scanlan as independent member to the Audit Committee be extended to 31 December 2017.

4 That the appointment of Mr Bill Turner as independent member to the Audit Committee be extended to 31 December 2018.

5 That the CEO issue letters of appointment to bring effect to the above.

6 That a fourth independent member with significant skills and experience in ICT related matters be added to the Audit Committee in early 2016 following a publicly advertised selection process.

7 That additional recurrent funding as disclosed in the report for the fourth member be requested via the Special Budget Committee from 2016-17.

8 That Council note the appointment of external members will continue to require funding over more than one financial year, and that similar annual funding to that approved in the 2016-17 budget will be required in future years.


ITEM 5 (Continued) AUDIT COMMITTEE MEMBERSHIP LG964/06/17/02/CF(P1)

5 DISCUSSION

Background

Section 105 of the Local Government Act 2009 requires each large local government to establish an Audit Committee. The composition of a local government Audit Committees is further prescribed in section 210 of Local Government Regulation 2012, which requires the committee to:

consist of at least three and no more than six members;

include one, but no more than two, councillors appointed by the local government; and

include at least one member who has significant skills and experience in financial matters.

Audit Committee composition

Council’s adopted Audit Committee Policy and Charter outline in further detail the purpose, responsibilities, membership and administrative arrangements for the Audit Committee.

The composition of the committee currently consists of six members - two Councillors and four independent members.

At the post-election meeting on 5 April 2016 Council resolved to appoint Cr Owen-Jones and Cr Tozer as the two Councillor members of the Audit Committee.

The four external independent members of the Audit Committee and their tenure periods are:

Mr Graeme Stratford (tenure ended 31 December 2016) Mr Len Scanlan - until 31 December 2017

Mr Bill Turner - until 31 December 2018 (Chairperson to 30 June 2017)

Mr Geoff King - until 31 December 2019

Mr Graeme Stratford’s tenure on the committee ended on 31 December 2016 creating a vacancy on the committee.

Council also appoints one of the external independent members as chairperson of the Audit Committee as a further demonstration of the importance of independence and objectivity during committee deliberations. Mr Bill Turner’s current appointment as chairperson of the Audit Committee is until 30 June 2017.

The staggered tenure dates for independent members have been established in recent years to provide continuity of committee membership whilst allowing for rotation or extension of independent members and the Chairperson as and when resolved by Council.

Recruitment process

Council’s Audit Committee Policy and Charter require independent member appointments to be recommended following a public recruitment process. A public recruitment process was initiated on 14 October 2016 and closed on 9 November 2016 with 34 applications received.

Applications were reviewed against a number of factors including:

Background in governance, risk and control oversight

Skills, experience and qualifications similar to the departing member

Audit committee and board experience

Flexibility and availability to attend meetings

Potential for real or perceived conflicts of interest


ITEM 5 (Continued) AUDIT COMMITTEE MEMBERSHIP LG964/06/17/02/CF(P1) An initial shortlist of the four most capable applicants was determined by the Audit Committee Chair and Manager Corporate Assurance based on the above criteria. Two of the shortlisted candidates were Gold Coast based and two were located in Brisbane. The four shortlisted candidates were interviewed by the Audit Committee Chair to determine the final recommended applicant. Recommended appointment

As a result of the public recruitment process, this report recommends the appointment of Mr Mitchell Petrie as an independent member of the Audit Committee commencing 1 February 2017 for a period of four years.

Mr Petrie is a registered company auditor and ex-Partner of KPMG, having retired from the partnership in December 2015. He has significant experience in:

Corporate governance and enterprise risk management

Board advisory

Internal controls

Statutory financial reporting

Governance, risk and controls for major capital projects

Mr Petrie is currently a member of the Audit Committee and Corporate Risk Management Committee of Brisbane City Council and over the past 7 years has gained significant understanding of Council’s systems, processes, governance environment and culture, which will be of benefit to the City of Gold Coast.

He holds board and audit committee positions with a range of organisations including UNESCO, Power and Water Corporation (NT), Queensland Institute of Medical Research, and King’s College University of Queensland, and has been appointed as a sessional lecturer at Bond University for 2017.

Mr Petrie is also a resident of the Gold Coast, and in his previous role as a Partner of KPMG, he provided assurance services to Council for a number of major capital projects delivered using alliance principles.

Acknowledgement

Mr Graeme Stratford’s tenure as an independent Audit Committee member ended on 31 December 2016. Mr Stratford has been a long term member of the Audit Committee and has made a significant contribution to the governance and oversight of Council’s operations and financial reporting over the past 12 years as both a member and Chair of the committee. 6 ALIGNMENT TO BOLD FUTURE VISION, CORPORATE PLAN, OPERATIONAL

PLAN An effective Audit Committee is crucial to the achievement of the following Corporate Plan outcomes for Council:

Key Focus Area: Corporate Governance, organisational capability and customer contact

Outcome A: Delivering effective corporate governance

Action A2.4: Organisational Foundations – implement internal controls which support the organisation to deliver its vision and plans, minimise risk, promote efficiency and ensure compliance with legislation.


ITEM 5 (Continued) AUDIT COMMITTEE MEMBERSHIP LG964/06/17/02/CF(P1) 7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT Not Applicable. 8 FUNDING AND RESOURCING REQUIREMENTS External independent members of the Audit Committee are currently paid $18,560 per annum which covers all time, travel and incidental expenses paid quarterly in advance. Funding exists within the approved Internal Audit Operations budget from SAP Cost Centre 1006258-Audit Committee. No additional funding is required to support this recommendation. Remuneration is adjusted annually for CPI 9 RISK MANAGEMENT Council’s Audit Committee plays a pivotal role in overseeing governance, risk management and internal control practices across Council. 10 STATUTORY MATTERS Local Government Act 2009

s105 Auditing, including internal auditing (2) Each large local government must also establish an audit committee. (3) A large local government is a local government that belongs to a class

prescribed under a regulation. (4) An audit committee is a committee that—

(a) monitors and reviews— (i) the integrity of financial documents; and (ii) the internal audit function; and (iii) the effectiveness and objectivity of the local government’s internal auditors; and

(b) makes recommendations to the local government about any matters that the audit committee considers need action or improvement.

Local Government Regulation 2012

S210 Audit committee composition (1) The audit committee of a local government must—

(a) consist of at least 3 and no more than 6 members; and (b) include—

(i) 1, but no more than 2, councillors appointed by the local government; and (ii) at least 1 member who has significant experience and skills in financial matters.

(2) The chief executive officer cannot be a member of the audit committee but can attend meetings of the committee.

(3) The local government must appoint 1 of the members of the audit committee as chairperson.

11 COUNCIL POLICIES Council’s Audit Committee Policy and Charter outline the purpose, responsibilities, membership and administrative matters relating to the Audit Committee.


ITEM 5 (Continued) AUDIT COMMITTEE MEMBERSHIP LG964/06/17/02/CF(P1) 12 DELEGATIONS Not Applicable. 13 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Chief Executive Officer Office of the CEO Yes

Chairperson, Audit Committee Mr Bill Turner Yes

Chairperson, GA Committee Councillor Consulted Only

14 STAKEHOLDER IMPACTS Continuation of the practice of appointing experienced external professional members to Council’s Audit Committee is consistent with strong governance practices and will benefit the Gold Coast community and Council by facilitating independent, objective and effective oversight of Council’s operations. 15 TIMING Mr Petrie will be appointed from 1 February 2017 to 31 December 2020 to continue the current practice of staggered tenure periods for independent members. 16 CONCLUSION Following a publicly advertised recruitment process this report recommends that Mr Mitchell Petrie be appointed as an independent member of the Audit Committee for an initial four year term from 1 February 2017. Mr Petrie replaces Mr Graeme Stratford whose tenure ended on 31 December 2016.

Mr Petrie was assessed as having the most suitable background, skills and experience that will complement existing committee members and ensure the committee is able to continue to provide effective oversight and monitoring of Council’s governance, risk and control environments.

Mr Petrie joins Councillors Owen-Jones and Tozer, and the remaining three external independent members, Mr Bill Turner, Mr Len Scanlan and Mr Geoff King, as members the Audit Committee.

Following this appointment, the staggered tenure periods of the four independent members of the committee will be:

Mr Len Scanlan – to 31 December 2017

Mr Bill Turner – to 31 December 2018

Mr Geoff King – to 31 December 2019

Mr Mitchell Petrie – to 31 December 2020


ITEM 5 (Continued) AUDIT COMMITTEE MEMBERSHIP LG964/06/17/02/CF(P1) 17 RECOMMENDATION

It is recommended that Council resolves as follows:

1 That Council acknowledges the significant contribution of Mr Graeme Stratford to the Audit Committee over the past 12 years and thanks him for his dedication and service to the City.

2 That Council appoint Mr Mitchell Petrie as the independent member of the Audit Committee for an initial period four year period from 1 February 2017 to 31 December 2020.

3 That the CEO issues relevant documentation to formalise Mr Petrie’s appointment. Author: Authorised by:

Grant Mather Dale Dickson Manager Corporate Assurance Chief Executive Officer 06/01/2017

TRACKS REF: 58414386

COMMITTEE RECOMMENDATION ADOPTED COUNCIL MEETING 31 JANUARY 2017 COMMITTEE RECOMMENDATION GA17.0125.005 moved Cr Owen-Jones seconded Cr Gates

1 That Council acknowledges the significant contribution of Mr Graeme Stratford to the Audit Committee over the past 12 years and thanks him for his dedication and service to the City.

2 That Council appoint Mr Mitchell Petrie as the independent member of the Audit Committee for an initial four year period from 1 February 2017 to 31 December 2020.

3 That the CEO issues relevant documentation to formalise Mr Petrie’s appointment.

CARRIED

COUNCIL MEETING 31 JANUARY 2017 RESOLUTION G17.0131.017 moved Cr Owen-Jones seconded Cr Tozer

That Committee Recommendation GA17.0125.005 be adopted as printed which reads as follows:- 1 That Council acknowledges the significant contribution of Mr Graeme Stratford

to the Audit Committee over the past 12 years and thanks him for his dedication and service to the City.

2 That Council appoint Mr Mitchell Petrie as the independent member of the Audit Committee for an initial four year period from 1 February 2017 to 31 December 2020.

3 That the CEO issues relevant documentation to formalise Mr Petrie’s appointment.

CARRIED


ITEM 6 ORGANISATIONAL SERVICES CITY CONTRACTING PLAN 2016-17 UPDATE AND QUARTERLY ACQUITTAL – 1 OCTOBER TO 31 DECEMBER 2016 LG314/-/-(P5) Refer Attachment 1 – City Contracting Plan 2016-17 Quarterly Acquittal (1 October to 31 December 2016) Refer Attachment 2 – Amended City Contracting Plan 2016-17 Refer Attachment 3 – City Contracting Plan 2016-17 – Summary of Material Changes Refer Attachment 4 – Contracts Awarded >$500,000 for Q2 1 October to 31 December 2016 1 BASIS FOR CONFIDENTIALITY

1.1 I recommend that Attachments 1 to 3 be considered in Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012 for the reason that the matter involves:

(e) contracts proposed to be made by it; 1.2 I recommend that Attachments 1 to 3 be deemed non-confidential except for those

parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT This report provides a quarterly acquittal (1 October to 31 December 2016) to the City Contracting Plan 2016-17 and seeks approval in accordance with section 220(7) of the Local Government Regulation 2012 to adopt the amendments to the City Contracting Plan 2016-17. 4 PREVIOUS RESOLUTIONS Ex Minute GA16.0621.013 (in part):

2. That Council adopts the City Contracting Plan 2016-17 (Attachment 1).

3. That a quarterly acquittal of procurement activity be submitted via the Governance and Administration Committee, and the annual results be incorporated into the City’s Value for Money Program acquittal.

Ex Minute G16.1031.019 (in part):

4. That the quarterly acquittal (1 July to 31 September 2016) to the City Contracting Plan 2016-17 (Attachment 1) be noted.

Ex Minute GA16.1110.007 (in part):

2. That Council adopts the amended City Contracting Plan 2016-17 (Attachment 1).

5 DISCUSSION In June 2016, Council adopted the City Contracting Plan 2016-17, which defines the types of contracts to be made during the financial year. The City Contracting Plan is to be brought back to Council on a quarterly basis for any amendments, as well as an acquittal of the previous quarter’s activities.


ITEM 6 (Continued) CITY CONTRACTING PLAN 2016-17 UPDATE AND QUARTERLY ACQUITTAL – 1 OCTOBER TO 31 DECEMBER 2016 LG314/-/-(P5) Attachment 1 provides an acquittal against the City Contracting Plan 2016-17 for the period 1 October to 31 December 2016 (quarter 2). As the 2016-17 City Contracting Plan is the first Contracting Plan Council has put together, a significant deviation to the plan was anticipated for the first year’s acquittals, as illustrated in the following table.

City Contracting Plan Metrics Measure Quarter 1 Quarter 2 Contracts identified on the City Contracting Plan to go to market in the quarter

94 109

Total Contracts which went to market in the quarter 96 168 Contracts identified on the City Contracting Plan which actually went to market in the quarter

40 (43%) 66 (61%)

Additional Contracts which went to market in the quarter which were not on the City Contracting Plan

56 102

The City Contracting Plan identified 109 contracts to be out to market or completed in quarter 2 2016. 66 of these contracts (or 61%) were actually completed or out to market in quarter 2. Another 102 contracts, which did not appear on the City Contracting Plan 2016-17, also went to market or were completed during quarter 2; meaning that only 39% of the 168 contracts worked on during quarter 2 were on the City Contracting Plan. Attachment 2 provides a proposed amended City Contracting Plan 2016-17 and Attachment 3 provides a summary of the material changes to the City Contracting Plan 2016-17. Approval is sought in accordance with section 220(7) of the Local Government Regulation 2012 to amend the City Contracting Plan 2016-17. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN The report is aligned with the following themes, outcomes and signature actions of the City Vision and Gold Coast 2020. Supporting the Delivery of Gold Coast 2020

A. We plan for the future of the city.

Develop and Implement the Annual Plan including the Operational Plan and Annual Budget to ensure the City is focussed on implementing the Cities priorities year by year

B. We manage the city responsibly.

Manage the short and long term financial sustainability of the City through prudent financial management and ensuring Value for Money

7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT Commonwealth Games projects and other procurement activities are included in the City Contracting Plan 2016-17. 8 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations


ITEM 6 (Continued) CITY CONTRACTING PLAN 2016-17 UPDATE AND QUARTERLY ACQUITTAL – 1 OCTOBER TO 31 DECEMBER 2016 LG314/-/-(P5) The City Contracting Plan 2016-17 provides the anticipated contracting activities in relation to operational services that support the implementation of the activities and priorities of Council’s Programs and Services as defined in the Operational Plan 2016-17.

The ‘estimated value of contract(s)’ provides an estimate of the proposed contracting activities within approved annual budgets.

Costs for Capital Works and Service Proposals The City Contracting Plan 2016-17 provides the capital works programs (programs are defined as the Four Year Works Program by Directorate and Budget Centre for 2016-17) and projects against which proposed procurement activities are scheduled to occur during the 2016-17 financial year and later.

The ‘estimated value of contract(s)’ provides an estimate of the proposed contracting activities within approved project capital budgets.

In accordance with the budget review guidelines the following circumstances require referral to the Special Budget Committee

Where Gold Coast Water Capital Works projects (Program 8) require budget adjustments, the projects will be referred via the Gold Coast Water budget review where funds are available in the Water and Infrastructure Reserve to cover the funding required for the project, for Council approval prior to a contract being formed to service the full commitment the contract will give rise to.

People and Culture

Not applicable. 9 RISK MANAGEMENT Not applicable. 10 STATUTORY MATTERS Section 220(7) of the Local Government Regulation 2012 provides that local governments may, by resolution, amend a contracting plan at any time before the end of the financial year to which the plan relates. 11 COUNCIL POLICIES The procurement activities have been carried out in accordance with the requirements of Council’s Procurement Policy and Contract Manual. 12 DELEGATIONS The City Contracting Plan details which contracts are proposed to be awarded under delegation versus which contracts are proposed to come back to Council for the award of the contract. 13 COORDINATION & CONSULTATION All branch managers were engaged to provide updates to the City Contracting Plan 2016-17, as part of the quarterly acquittal process.


ITEM 6 (Continued) CITY CONTRACTING PLAN 2016-17 UPDATE AND QUARTERLY ACQUITTAL – 1 OCTOBER TO 31 DECEMBER 2016 LG314/-/-(P5) Right to Information (RTI) and Information Privacy (IP) Legislation 2009

Not applicable. 14 STAKEHOLDER IMPACTS

Not applicable. 15 TIMING

Not applicable. 16 CONCLUSION Attachment 1 provides an acquittal against the City Contracting Plan 2016-17 for the period 1 October to 31 December 2016 (quarter 2).

The City Contracting Plan identified 109 contracts to be out to market or completed in quarter 2 2016. 66 of these contracts (or 61%) were actually completed or out to market in quarter 2. Another 102 contracts, which did not appear on the City Contracting Plan 2016-17, also went to market or were completed during quarter 2; meaning that only 39% of the 168 contracts worked on during quarter 2 were on the City Contracting Plan.

Attachment 2 provides a proposed amended City Contracting Plan 2016-17 and Attachment 3 provides a summary of the material changes to the City Contracting Plan 2016-17. Approval is sought in accordance with section 220(7) of the Local Government Regulation 2012 to amend the City Contracting Plan 2016-17. 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Attachments 1, 2 and 3 be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That the quarterly acquittal (1 October to 31 December 2016) to the City Contracting Plan 2016-17 (Attachment 1) be noted.

3 That Council adopts the amended City Contracting Plan 2016-17 (Attachment 2).

Author: Authorised by:

Jackie Thompson Glen Potter Executive Coordinator Procurement Planning Director Organisational Services 12 January 2017 TRACKS REF: #58910379, 60283793, 60284265, 60284260


ITEM 6 (Continued) CITY CONTRACTING PLAN 2016-17 UPDATE AND QUARTERLY ACQUITTAL – 1 OCTOBER TO 31 DECEMBER 2016 LG314/-/-(P5) COMMITTEE RECOMMENDATION CHANGED COUNCIL MEETING 31 JANUARY 2017 COMMITTEE RECOMMENDATION GA17.0125.006 moved Cr Owen-Jones seconded Cr Gates 1 That Attachments 1, 2 and 3 be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.



CARRIED

COUNCIL MEETING 31 JANUARY 2017

RESOLUTION G17.0131.018 moved Cr Owen-Jones seconded Cr Tozer

That Committee Recommendation GA17.0125.006 be adopted, with a change to Part 1, such that it reads in its entirety as follows: 1 That Attachments 1, 2, 3 and 4 be deemed non-confidential except for those

parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.



CARRIED UNANIMOUSLY

There being no further business the meeting closed at 9:45am.

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Program 1 - City Planning Control Acquittal Action

Strategic approach to long term planning and policy development ensuring that the City manages natural hazards, growth and development while protecting and conserving our natural resources and heritage.

Program 2 - City Transport Acquittal Action

Provide a reliable and efficient transport network taking into account future transport needs whilst encouraging active travel modes.2.1 Parking Facilities and Regulation

2.1.C1 Bruce Bishop Car Park concrete remediation - design and construct or construction only

(iii) Public Invitation to Offer $1,500,000 12 weeks Q2 Contract(s) be awarded under delegation

Contract duration revised to 6 months.Activity moved to Q4.

2.1 Parking Facilities and Regulation

2.1.C3 Structural Condition Assessment and Design of Associated Rectification Works for Neal Shannon Carpark

(i) Quotation process $84,000 3 months Completed Q2. Contract LG314/621/17/104

Contract(s) be awarded under delegation

NEW ITEM. LG314/621/17/104 - Structural Condition Assessment and Design of Associated Rectification Works for Neal Shannon Carpark awarded under delegation for $84,083.

2.2 Road Network

2.2.C15 Retaining Wall - Kopps Road, Oxenford - design and construct or construction only

(i) Quotation process or Public Invitation to Offer

$160,000 6 months Q2 Contract(s) be awarded under delegation

Remove this item from the City Contracting Plan 2016-17.Moved to next year.

2.2 Road Network

2.2.C16 Landslip Structural Stabilisation- Ducats Road Tallebudgera Valley - design and construct or construction only



Activity moved to Q3.

2.2 Road Network

2.2.C17 Bus Stop design Package - consultancy services

Transport Strategy 2031

(i) Quotation process $100,000 4 weeks Q2 Contract(s) be awarded under delegation


2.2 Road Network

2.2.C18 Preliminary design of pedestrian bridge Old Coach Road Reedy Creek

(i) Quotation process $30,000 4 weeks Completed Q2.Contract

LG314/621/17/041


Contract awarded as LG314/621/17/041 - Preliminary Design Of Pedestrian Bridge Old Coach Road, Reedy Creek for $64,138.

2.2 Road Network

2.2.C19 Glade Drive Entrance Path - design


Estimate revised to $70,000.Contract duration revised to 6 months.Contract out to market as LG314/621/17/090 - Planning And Design Of Shared Path – Glade Dr/ Entrance Rd / Heslop Rd, Gaven to be awarded in Q3.

2.2 Road Network

2.2.C20 Hinkler Drive Shared Path - design


Remove this item from the City Contracting Plan 2016-17.Design to be done in house.

2.2 Road Network

2.2.C21 Somerset Drive and Gemvale Road Mudgeeraba Signalised Intersection Upgrade - consultancy services


$180,000 5 weeks Q2 Contract(s) be awarded under delegation


2.2 Road Network

2.2.C25 Thrower Drive and Sarawak Avenue, Palm Beach Intersection Upgrade - consultancy services



2.2 Road Network

2.2.C26 Road Pedestrian and Cycleway Upgrade Nerang River Bridge - Isle of Capri - consultancy services




Alignment to Corporate Plan, Corporate Strategies, Operational

Plan

Attachment 1: City Contracting Plan Quarterly Acquittal (1 October to 31 December 2016) - CAPITAL

ACQUITTAL (ACTION)

Contract award to be

referred back to Council

Document Number: 60283793

729th Council Meeting 31 January 2017 Governance & Administration Committee Meeting 25 January 2017 ITEM 6 (Continued) CITY CONTRACTING PLAN 2016-17 UPDATE AND QUARTERLY ACQUITTAL - 1 OCTOBER TO 31 DECEMBER 2016

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2.2 Road Network

2.2.C32 Relocation of Water Main at MacDougall Street, Highland Park

(i) Quotation Process $23,590 6 weeks Completed Q2.Contract

LG314/254/17/031


Contract estimate revised to $23,590.Contract length revised to 6 weeks.Contract awarded as LG314/254/17/031 - Relocation Of A Water Main At Macdougall St, Highland Park for $12,990.

2.2 Road Network

2.2.C37 Replacement of Bridge Expansion Joints at Nineteenth Avenue, Cottesloe Drive and Johnston Street

(i) Quotation process $160,480 2 months Q2 Contract(s) be awarded under delegation

NEW ITEM.Contract to be awarded in Q3 as LG314/254/17/025 - Replacement Of Bridge Expansion Joints At Nineteenth Avenue, Cottesloe Drive And Johnston Street.

2.2 Road Network

2.2.C38 Design and Construction of Landslip Remediation at Brygon Creek Drive Upper Coomera


NEW ITEM.Contract to be awarded in Q3 as LG314/254/17/039 - Design And Construction Of Landslip Remediation At Brygon Creek Drive Upper Coomera.

2.2 Road Network

2.2.C40 Supply and Delivery of Premixed Concrete for Surf Parade Upgrade


NEW ITEM.Contract to be awarded in Q3 as LG314/690/17/048 - Supply And Delivery Of Premixed Concrete For Surf Parade Upgrade.

2.2 Road Network

2.2.C45 Remedial Concrete Bridge Repairs at Sunshine Bridge Number 3 Broadbeach Waters



NEW ITEM. LG314/254/17/017 - Remedial Concrete Bridge Repairs at Sunshine Bridge Number 3 Broadbeach Waters awarded under delegation for $57,930.

2.2 Road Network

2.2.C46 Rehabilitation Program For Manholes and Valves September 2016 To 30 June 2017

(i) Quotation(s) from existing arrangement (s)

$350,650 9 months Completed Q2. Contract LG314/254/17/013


NEW ITEM. LG314/254/17/013 - Rehabilitation Program For Manholes and Valves September 2016 To 30 June 2017 awarded under delegation for $348,560.

2.2 Road Network

2.2.C47 Testing and Design For Road Resurfacing Program Three



NEW ITEM. LG314/690/17/021 - Testing and Design For Road Resurfacing Program Three awarded under delegation for $152,559.

2.3 Traffic Management and Safety

2.3.C2 Portable Variable Message Signs -design and construct or construction only


Remove this item from the City Contracting Plan 2016-17. Included in 10.3.O17.


2.3.C3 Supply, Installation and Commissioning of Traffic Signals at Musgrave Street and Coolangatta Road, Coolangatta


$430,000 12 weeks Completed Q2.Contract

LG314/254/17/016


Contract awarded as LG314/254/17/016 - Supply And Installation Of Traffic Signals At Musgrave Street And Coolangatta Road, Coolangatta for $485,479.


2.3.C4 Design of variable message signs at three locations on the Gold Coast Highway


LG314/621/17/058


Contract estimate revised to $70,000.Contract awarded as LG314/621/17/058 - Design Of Variable Message Signs At Three Locations On The Gold Coast Highway for $82,771.



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2.3.C5 Forward Planning Contracts/design for future Intelligent Transport Systems - consultancy services

(i) Quotation process $100,000 12 weeks Q2-Q4 Contract(s) be awarded under delegation

Activity moved to Q3-Q4.


2.3.C7 Specialist Transport and City Planning consultancy for Traffic Signal Refurbishment Program

(i) Quotation(s) from existing arrangement(s)

or Public Invitation to Offer

$492,000 Various Q2-Q4 Contract(s) be awarded under delegation

Remove this item from the City Contracting Plan 2016-17.Utilise existing arrangement.


2.3.C9 Design and Installation Services for Intelligent Transport System Infrastructure at various locations -design and construct or construction only






2.3.C14 Supply and Installation of Traffic Signals at Ashmore Road and Benowa Road, Benowa




NEW ITEM.LG314/254/17/002 - Supply and Installation of Traffic Signals at Ashmore Road and Benowa Road, Benowa awarded under delegation for $662,138.

2.4 Transport Improvement

2.4.C2 Manufacture, Supply and Installation of Bus Shelters and Bus Stop furniture *

(i) Quotation process $200,000 4 months Completed Q2.Contract

LG314/411/17/028


Contract duration revised to 4 months.Contract awarded as LG314/411/17/028 - Manufacture, Supply And Install Of Bus Shelters And Bus Stop Furniture for $202,035.

Program 3 - Community Health and Safety Acquittal Action

Ensure legislative compliance and promote sustainable business and living practices. Protect and strengthen the health, safety and amenity of the community.3.2 Cemeteries 3.2.C1 Design, Supply and Installation of

a Columbarium Wall at Southport Lawn Cemetery



NEW ITEM. LG314/411/17/030 - Design, Supply and Installation of a Columbarium Wall at Southport Lawn Cemetery awarded under delegation for $39,690.

3.2 Cemeteries 3.2.C2 Asset Condition Assessment & Asset Data Capture (Venues)



NEW ITEM.LG314/621/17/025 - Asset Condition Assessment & Asset Data Capture (Venues) awarded under delegation for $45,390.

3.4 Flooding and Drainage

3.4.C3 Multiple Forward Design Projects identified in the Flooding and Drainage Asset Management Plan

Ocean Beaches Strategy 2013-23

(i) Public Invitation to Offer $417,000 Various Q2-Q4 Contract(s) be awarded under delegation



3.4.C4 Stormwater Infrastructure Condition Assessment - consultancy services






3.4.C7 Dilapidation Survey for Demolition and Construction Works in Avanti Street and Atlantic Avenue, Mermaid Beach


NEW ITEM.Contract to be awarded Q3 as LG314/621/17/105 - Dilapidation Survey For Demolition And Construction Works In Avanti Street And Atlantic Avenue, Mermaid Beach.



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3.4.C8 Sheet Piling For Drain Upgrade at Boyd and Kitchener Streets, Tugun

(iii) Public Invitation to Offer $1,330,000 4 months Completed Q2. Contract LG314/254/17/012


NEW ITEM. LG314/254/17/012 - Sheet Piling For Drain Upgrade at Boyd and Kitchener Streets, Tugun awarded under delegation for $1,308,934.

3.6 Public and Environmental Health

3.6.C1 Demolition of Structures and Removal of Asbestos Containing Materials at Tugun

(ii) Quotation(s) from existing arrangement (s)

$50,000 1 year Completed Q2. Contract LG314/690/17/012


NEW ITEM. LG314/690/17/012 - Demolition of Structures and Removal of Asbestos Containing Materials at Tugun awarded under delegation for $17,484.


3.6.C2 Demolition of Softball Clubhouse at Pizzey Park

(i) Quotation process $12,000 1 month Completed Q2. Contract LG314/254/17/027


NEW ITEM. LG314/254/17/027 - Demolition of Softball Clubhouse at Pizzey Park awarded under delegation for $8,995.

Program 4 - Conservation and Environment Acquittal Action

Supports environmental sustainability, natural hazard and resource management and fosters sustainable management of our environment.4.1 Beaches and Waterways

4.1.C3 Supplementary survey along Northern Beaches and Palm Beach



LG314/621/17/054


Contract duration amended to 9 weeks.Contract estimate revised to $150,000.Contract awarded as LG314/621/17/054 - Supplementary Survey Along Northern Beaches And Palm Beach for $155,800.

4.1 Beaches and Waterways

4.1.C6 Planning and design for Miles Street Groyne Restoration - consultancy services





4.1.C7 Design for Surfers Paradise Sand Backpassing - consultancy services


(i) Quotation process $80,000 6 Months Q2 Contract(s) be awarded under delegation



4.1.C9 Shotcrete Works For Drain Upgrade At Boyd And Kitchener Street Tugun


NEW ITEM.Contract to be awarded Q3 as LG314/254/17/042 - Shotcrete Works For Drain Upgrade At Boyd And Kitchener Street Tugun.



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Program 5 - Economic Development Acquittal Action

Facilitate long term economic growth by promoting innovation and developing an internationally connected, highly skilled and educated community.5.2 Tourism Management and Marketing

5.2.C1 Coastal and Structural Assessment of HMAS Tobruk

(i) Specialised supplier: Continuity of a

previous/current engagement is required

to maintain the continuity of expert advice, making it

disadvantageous or impractical to invite

quotes/tenders

$6,500 1 year Completed Q2. Contract LG314/621/17/039

1. Council is satisfied that the continuity of previous/current engagement is required to maintain continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders.2. Contract(s) be awarded under delegation

NEW ITEM. LG314/621/17/039 - Coastal and Structural Assessment of HMAS Tobruk awarded under delegation for $6,500 to Cardno Pty Ltd.


Commonwealth Games5.1 Economic Development - Commonwealth Game

5.1.C12 Design and construct of City Distribution Fibre Optic Wide Area Network *

(iii) Public Invitation to Offer $2,786,000 35 weeks Completed Q2.Contract

LG314/254/17/021


Estimate revised to $2,785,613.Contract duration revised to 35 weeks.Contract awarded as LG314/254/17/021 - Design And Construction Of City Distribution Fibre Optic Wide Area Network for $1,966,741.

5.1 Economic Development - Commonwealth Game

5.1.C18 Design visitor information mobile pods and refurbishment of Surfers Paradise Visitors Centre *


LG314/621/17/080


Contract duration amended to 4 months.Contract estimate revised to $90,701.Sourcing method revised to quotation process.Contract awarded as LG314/621/17/080 - Design Visitor Information Mobile Pods And Refurbishment Of Surfers Paradise Visitor Centre for $125,082.


5.1.C20 Gold Coast Media Centre - design *

(i) Public Invitation to Offer $96,000 6 months Completed Q2.Contract

LG314/621/17/087


Contract duration revised to 6 months.Contract Type revised to (i).Contract estimate revised to $96,000.Contract awarded as LG314/621/17/087 - Professional Design Consultancy Services For Gold Coast Media Centre/The House for $160,578.

Program 6 - Parks, Recreation and Culture Acquittal Action

Manage a diverse network of high quality parks, open spaces and recreational facilities. Develop and support cultural experiences in the city.6.4 Library Services

6.4.C1 Roof Modifications for the Helensvale Auditorium

(i) Public Invitation to Offer $419,950 5 months Completed Q2. Contract LG314/254/17/007


NEW ITEM. LG314/254/17/007 - Roof Modifications for the Helensvale Auditorium awarded under delegation for $330,523.



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6.5 Major Sporting and Aquatic Centres

6.5.C5 Supply and installation of shade sail structures


$100,000 1 year Q2-Q4 Contract(s) be awarded under delegation

Contract under evaluation for LG314/690/17/036 - Supply And Install Shade Structure At Broadwater Parklands.Contract under evaluation for LG314/690/17/039 - Design, Supply And Installation Of Shade Structure At Central Park.Future projects to be invited Q3-Q4.


6.5.C9 Supply and Installation of Sports Field Lighting at Runaway Bay Sports Park



NEW ITEM.Contract to be awarded Q3 as LG314/254/17/040 - Supply And Installation Of Sports Field Lighting At Runaway Bay Sports Park.

6.6 Parks, Natural Areas and Recreation

6.6.C4 Construction Works For Skatepark Upgrade At Salk Park Oval, Palm Beach


NEW ITEM.Contract to be awarded Q3 as LG314/254/17/029 - Construction Works For Skatepark Upgrade At Salk Park Oval, Palm Beach


6.6.C6 Greenheart Reserve Boardwalk Project


NEW ITEM.Contract to be awarded Q3 as LG314/690/17/043 - Greenheart Reserve Boardwalk Project


6.6.C10 Playground Construction at Tipplers Hub, South Stradbroke Island




NEW ITEM. LG314/690/17/029 - Playground Construction at Tipplers Hub, South Stradbroke Island awarded under delegation for $129,980.


6.6.C11 Landslip Risk Remediation at Lions Head Park Miami



NEW ITEM.LG314/254/15/094 - Landslip Risk Remediation at Lions Head Park Miami awarded under delegation for $3,611,189.

Program 7 - Waste Management Acquittal Action

Deliver waste infrastructure and provide waste collection, resource and recovery and waste disposal services.7.4 Waste Disposal

7.4.C1 Coomera Transfer Station Design Solid Waste Strategy 2024

(iii) Public Invitation to Offer $1,000,000 6 months Q2 Contract(s) be awarded under delegation


7.4 Waste Disposal

7.4.C2 Tugun landfill capping and rehabilitation - design and construct or construction only

Solid Waste Strategy 2024


7.4.C2 moved from Capital to Operating to become 7.4.O12. Activity moved to Q3.

7.4 Waste Disposal

7.4.C3 Design and Construct a Bin Roller Guide and Bin Guide Flaps at Helensvale Waste Transfer Station


NEW ITEM.Contract to be awarded Q3 as LG314/1211/17/059 - Design And Construct A Bin Roller Guide And Bin Guide Flaps At Helensvale Waste Transfer Station.



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Program 8 - Water and Sewerage Acquittal Action

Provide safe drinking water supplies and safe wastewater collection, treatment, reuse and disposal.8.1 Recycled Water

8.1.C2 Replacement of Recycled Water Pumps at Coombabah Sewage Treatment Plant

(ii) Quotation process $142,000 4 months Completed Q2.Contract

LG314/1211/17/005


NEW ITEM. LG314/1211/17/005 - Replacement of Recycled Water Pumps at Coombabah Sewage Treatment Plant awarded under delegation for $214,550.

8.2 Sewerage 8.2.C2 Design for Stapylton Sewerage Catchment Augment

(i) Public Invitation to Offer $740,000 6 months Q2 Contract(s) be awarded under delegation

8.2.C2 and 8.2.C16 combined into one activity.Contract Type revised to (iii).Contract duration revised to 3 years.Activity currently under evaluation to be awarded as LG314/621/17/062 - Detailed Design Of Large Diameter Sewage And Recycled Water Pressure Mains At Two Locations in Q3.

8.2 Sewerage 8.2.C4 Design for Coombabah Leachate Recycling Facility

(i) Public Invitation to Offer $100,000 6 months Q2 1. An invitation to offer will be issued to the market prior to budget approval2. Contract(s) be awarded under delegation


8.2 Sewerage 8.2.C6 Supply and install devices to prevent fall from heights at sewerage and water pumping stations

(iii) Public Invitation to Offer $1,500,000 8 months Completed Q2.Contract

LG314/1211/16/103


Contact awarded as LG314/1211/16/103 - Supply And Install Devices To Prevent Fall From Heights At Sewerage And Water Pumping Stations for $1,708,967.

8.2 Sewerage 8.2.C7 & 8.2.C8

Sewerage pump station Emergency Storage Augmentation at various locations

Noted on Gold Coast Water Annual Performance Plan 2016-17


LG314/1211/17/017


Contract duration amended to 10 months.Contract awarded as LG314/1211/17/017 - Sewerage Pump Stations Emergency Storage Augmentation At Various Locations for $4,437,063.

8.2 Sewerage 8.2.C14 Slipline 375mm water main relining at Broadbeach


Contract estimate revised to $220,000.Activity currently under evaluation to be awarded as LG314/1211/17/033 - Slipline 375mm Water Main Relining At Broadbeach in Q3.

8.2 Sewerage 8.2.C15 Design for Sewerage Pumping Station A5 Emergency Storage Upgrade


Remove this item from the City Contracting Plan 2016-17.



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8.2 Sewerage 8.2.C16 Design for Pimpama to Coombabah STP Release Main


8.2.C2 and 8.2.C16 combined into one activity.Contract duration revised to 3 years.Activity currently under evaluation to be awarded as LG314/621/17/062 - Detailed Design Of Large Diameter Sewage And Recycled Water Pressure Mains At Two Locations in Q3.

8.2 Sewerage 8.2.C32 SPS MU5 Decommissioning Design *



8.2 Sewerage 8.2.C34 Supply and Delivery of Pumps and Pedestal for Sewerage Pump Station Ox1

(i) Quotation process $50,000 1 week Q2 Contract(s) be awarded under delegation

NEW ITEM.Activity under evaluation as LG314/411/17/018 - Supply And Delivery Of Pumps And Pedestal For Sewerage Pump Station OX2 to be awarded in Q3.

8.2 Sewerage 8.2.C35 Relining of Sewerage House Connections at Various Locations


NEW ITEM.Activity under evaluation as LG314/690/17/027 - Relining Of Sewerage House Connections At Various Locations to be awarded in Q3.

8.2 Sewerage 8.2.C37 Fabricate Design and Install Wire Mesh Safety Panels for Belt Press and Conveyor Belts at Various Sewage Treatment Plants




NEW ITEM. LG314/1211/17/045 - Fabricate Design and Install Wire Mesh Safety Panels for Belt Press and Conveyor Belts at Various Sewage Treatment Plants awarded under delegation for $213,540.

8.2 Sewerage 8.2.C38 Relining of DN150 and DN225 Gravity Sewer Mains at Various Locations - Package Three, 2016-17

(iii) Quotation(s) from existing arrangement (s)

$1,337,454 5 months Completed Q2. Contract LG314/1211/17/034


NEW ITEM. LG314/1211/17/034 - Relining of DN150 and DN225 Gravity Sewer Mains at Various Locations - Package Three, 2016-17 awarded under delegation for $1,345,804.

8.2 Sewerage 8.2.C39 Replacement of DN 800 Pipe Fittings In Valve Chamber at Rain Tree Glen Coombabah




NEW ITEM. LG314/1211/17/058 - Replacement of DN 800 Pipe Fittings In Valve Chamber at Rain Tree Glen Coombabah awarded under delegation for $220,051.

8.2 Sewerage 8.2.C40 Detail Design of Gravity Sewer To Replace Sewerage Pump Station MU5

(ii) Quotation process $30,000 2 months Completed Q2. Contract LG314/621/17/075


NEW ITEM.LG314/621/17/075 - Detail Design of Gravity Sewer To Replace Sewerage Pump Station MU5 awarded under delegation for $24,660.

8.2 Sewerage 8.2.C41 Design and Construct of Various Sewer and Water Mains at Tugun



NEW ITEM. LG314/254/17/022 - Design and Construct of Various Sewer and Water Mains at Tugun awarded under delegation for $77,569.



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8.2 Sewerage 8.2.C42 Sewer Maintenance Hole Condition Assessment - Package 5

(ii) Public Invitation to Offer $77,000 3 years Completed Q2. Contract LG314/690/16/052


NEW ITEM.LG314/690/16/052 - Sewer Maintenance Hole Condition Assessment - Package 5 awarded under delegation for $77,000.

8.2 Sewerage 8.2.C43 Gravity Sewer Relining of Multiple Assets equal to or greater than DN300 - Package 2, 2016-2017




NEW ITEM. LG314/1211/17/028 - Gravity Sewer Relining of Multiple Assets equal to or greater than DN300 - Package 2, 2016-2017 awarded under delegation for $1,463,214.

8.2 Sewerage 8.2.C44 Sewer Maintenance Hole Refurbishment Program




NEW ITEM. LG314/1211/17/037 - Sewer Maintenance Hole Refurbishment Program awarded under delegation for $1,059,614.

8.3 Water 8.3.C2 Design and construction of new district metered area flow meters at various locations




8.3 Water 8.3.C3 Reservoir upgrade program 2016-17 - design and construct or construction only


Contact duration revised to 11 months.Activity currently under evaluation to be awarded as LG314/1211/17/018 - Reservoir Structural Refurbishment Project 2016 to 2017 in Q3.

8.3 Water 8.3.C4 Design and construction of reservoir roof replacement at various locations



LG314/1211/17/032


Contract awarded as LG314/1211/17/032 - Design And Construction Of Reservoir Roof Replacement At Various Locations for $1,950,643.

8.3 Water 8.3.C7 Supply install and provide services for water quality analysers

(ii) Single source: Goods/serv ices

matches the existing system/equ ipment/prop r

ietary item/brand

$610,000 3 years Completed Q2.Contract

LG314/1211/17/010


NEW ITEM.LG314/1211/17/010 - Supply Install And Provide Service For Water Quality Analysers contract awarded under delegation for $514,015.

8.3 Water 8.3.C10 Water Main Replacement Binnacle Court, Mermaid Waters


$90,000 8 months Completed Q2. Contract LG314/690/15/023/30


NEW ITEM. LG314/690/15/023/30 - Water Main Replacement Binnacle Court, Mermaid Waters awarded under delegation for $90,411.

8.3 Water 8.3.C11 Water Main Replacement Ayrshire Ave, Benowa




NEW ITEM.LG314/690/15/023/31 - Water Main Replacement Ayrshire Ave, Benowa awarded under delegation for $134,285.



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8.3 Water 8.3.C12 Water Main Replacement - T E Peters Drive, Broadbeach Waters




NEW ITEM. LG314/690/15/023/32 - Water Main Replacement - T E Peters Drive, Broadbeach Waters awarded under delegation for $133,507.

8.3 Water 8.3.C13 Restoration Services For Minor Civil Works


$1,100,000 1 year Completed Q2. Contract LG314/1211/17/027


NEW ITEM. LG314/1211/17/027 - Restoration Services For Minor Civil Works awarded under delegation for $649,652.

8.3 Water 8.3.C14 Removal and Testing of Water Pressure Pipes of Various Pump Sizes and Materials In Proposed Commonwealth Games Traffic Routes



NEW ITEM. LG314/1211/17/046 - Removal and Testing of Water Pressure Pipes of Various Pump Sizes and Materials In Proposed Commonwealth Games Traffic Routes awarded under delegation for $221,280.

8.3 Water 8.3.C15 Wire Mesh Upgrade at Benowa Lagoons


$100,000 1 month Completed Q2. Contract LG314/1211/17/026


NEW ITEM. LG314/1211/17/026 - Wire Mesh Upgrade at Benowa Lagoons awarded under delegation for $49,951.

8.3 Water 8.3.C16 Water Main Replacement-Railway Street, Mudgeeraba

(i) Quotation process $195,000 9 months Completed Q2. Contract LG314/690/15/023/29


NEW ITEM. LG314/690/15/023/29 - Railway Street, Mudgeeraba awarded under delegation for $194,395.



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Program 1 - City PlanningIt is recommended that Council resolves as follows: Acquittal Action

Strategic approach to long term planning and policy development ensuring that the City manages natural hazards, growth and development while protecting and conserving our natural resources and heritage.1.2 Land Use and Urban Planning

1.2.O3 Gold Coast High Capacity Public Transport Corridor Urban Design Framework - Stage 3A Broadbeach to Burleigh Heads

Transport Strategy 2031 * *

(i) Quotation Process $100,000 5 months Q2 Contract(s) be awarded under delegation


1.2 Land Use and Urban Planning

1.2.O4 Gold Coast High Capacity Public Transport Corridor Urban Design Framework - Stage 3B Burleigh Heads to Coolangatta





1.2.O5 Gold Coast Local Heritage Register Website

Culture Strategy 2023 * *

(i) Quotation Process $20,000 1 month Q2 Contract(s) be awarded under delegation



1.2.O6 Gold Coast Urban Heritage & Character Study Review Stage 2





1.2.O7 Heritage Adaptive Re-use Study Culture Strategy 2023 * *




1.2.O8 Planning Act 2016 Alignment (i) Quotations from existing

arrangemen t(s)



NEW ITEM. LG314/621/17/073 - Planning Act 2016 Alignment awarded under delegation for a contract value of $74,385.


1.2.O9 Housing Needs Planning Investigation



NEW ITEM.LG314/621/17/081 - Housing Needs Planning Investigation awarded under delegation for a contract value of $98,740.


1.2.O10 Desired Standards of Service for the Local Government Infrastructure Plan and Benchmark With Local Governments



NEW ITEM. LG314/621/17/045 - Desired Standards of Service for the Local Government Infrastructure Plan and Benchmark With Local Governments awarded under delegation for $51,135.


1.2.O11 Planning Investigation–Mudgeeraba North, Parkwood and Oxenford



NEW ITEM. LG314/621/17/052 - Planning Investigation–Mudgeeraba North, Parkwood and Oxenford awarded under delegation for a contract value of $133,920.


Plan

Attachment 1: City Contracting Plan Quarterly Acquittal (1 October to 31 December 2016) - OPERATING

ACQUITTAL (ACTION) Contract

award to be referred back

to Council



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1.2.O12 Investigation Areas Program - Courtney Drive (Upper Coomera)



NEW ITEM. LG314/621/17/053 - Investigation Areas Program - Courtney Drive (Upper Coomera) awarded under delegation for a contract value of $158,173.


1.2.O13 Update To Land Development Guidelines



NEW ITEM. LG314/621/17/071 - Update To Land Development Guidelines awarded under delegation for a contract value of $53,690.


1.2.O14 Recreation and Sport Parks Network Analysis



NEW ITEM. LG314/621/17/088 - Recreation and Sport Parks Network Analysis awarded under delegation for a contract value of $19,580.


1.2.O15 Building Height Study Report Review


previous/current engagement is

required to maintain the continuity of expert

advice, making it disadvantageous or impractical to invite

quotes/tenders



NEW ITEM. LG314/621/17/091 - Building Height Study Report Review awarded under delegation for a contract value of $40,000 to Urbis Pty Ltd.


1.2.O16 Place Analysis Southern Gold Coast – Mermaid Beach, Nobby Beach and Miami

(i) Quotation process $50,000 8 weeks Completed Q2. Contract LG314/621/17/048


NEW ITEM. LG314/621/17/048 - Place Analysis Southern Gold Coast – Mermaid Beach, Nobby Beach and Miami awarded under delegation for a contract value of $50,000.

Program 2 - City TransportIt is recommended that Council resolves as follows: Acquittal Action


2.1.O1 Park in Centre Schemes Transport Strategy 2031 *

(i) Quotation Process $85,000 3 months Q2-Q4 Contract(s) be awarded under delegation



2.1.O2 City Parking Plan Transport Strategy 2031 *





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2.1.O3 Local Parking Studies Transport Strategy 2031 *




2.1.O4 Kerbside Use Policy Transport Strategy 2031 *




2.1.O5 Gold Coast City Freight Plan Transport Strategy 2031 *



2.2 Road Network

2.2.O1 Kerb and Channel and associated works

(iv) Public Invitation to Offer

$4,406,000 2 years 2 x 1 year Completed Q2.Contract LG314/254/17/001

Recommendation to enter into the contract be brought back to Council for consideration

*Contract estimate revised to $4,406,069.Contract awarded as LG314/254/17/001 - Kerb And Channel And Associated Works for $4,524,424.

2.2 Road Network

2.2.O2 Crack and sealing for bituminous road pavements

(i) Public Invitation to Offer

$200,000 1 year 2 x 1 year Q2 Contract(s) be awarded under delegation


2.2 Road Network

2.2.O4 Consultancy services for Roads and Data Management Program


(ii) Quotation process or bundled Public

Invitation to Offer


Activity out to market for LG314/621/17/107 - Gold Coast Southern And Central AIMSUN Model.Future projects to be invited Q3-Q4.

2.2 Road Network

2.2.O5 Light Rail Stage 3 Planning Project (Diversity and Density)


(i) Quotation process or bundled Public

Invitation to Offer

$350,000 10 months Completed Q2.Contract LG314/621/17/107


Contract awarded for LG314/621/17/013 -Light Rail Stage 3 Planning Project (Density And Diversity) for $250,000 for 10 months.


2.3.O2 Supply and delivery of traffic safety items and sign blanks


(iv) Quotation process or Public Invitation to

Offer

$260,000 3 years 2 years Q2 Recommendation to enter into the contract be brought back to Council for consideration

*Contract estimate revised to $1,800,000.Activity moved to Q3.


2.3.O3 Installation and Relocation of Speed Awareness Devices



NEW ITEM. LG314/254/17/008 - Installation and Relocation of Speed Awareness Devices awarded under delegation for $50,120.


2.4.O2 Street Share - Commercial Driving Training Program

Transport Strategy 2031 *


Invitation to Offer



Contract awarded for LG314/621/17/084 - Street Share – Commercial Driving Training Program for $33,215.Future projects to be invited Q3-Q4.


2.4.O3 Parking Asset Strategic Plan Implementation



Invitation to Offer

$218,000 3 months Q2-Q4 Contract(s) be awarded under delegation

Contract estimate revised to $100,000.Moved to Q3-Q4.



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2.4.O4 Communications and Engagement Advisor - Gold Cast Light Rail Stage 3

Transport Strategy 2031 * * *

(i) Quotation process $80,000 2 months Completed Q2.Contract LG314/621/17/085


Contract awarded for LG314/621/17/085 - Communications And Engagement Advisor - Gold Coast Light Rail Stage 3 for $78,250.


2.4.O4 Gold Coast Light Rail Stage 3 urban design framework




Contract awarded for LG314/621/17/085 - Communications And Engagement Advisor - Gold Coast Light Rail Stage 3 for $78,250.Activity out to market for LG314/621/17/095 - Gold Coast Light Rail Stage 3 Urban Design Framework for estimate of $195,000 and 23 weeks.Future projects to be invited Q3-Q4.


2.4.O7 Active Transport Network Plan Transport Strategy 2031




2.4.O8 Green Bridge Strategy Transport Strategy 2031




2.4.O10 Wayfinding Pilot (Broadbeach) Transport Strategy 2031


Contract estimate revised to $150,000.Contract length revised to 6 months.Activity under evaluation as LG314/254/17/010 - Manufacture, Supply And Install Wayfinding Signage Broadbeach Pilot Program Stage 1 to be awarded in Q3.


2.4.O11 Wayfinding - Route Planning Transport Strategy 2031




2.4.O14 Active Transport - Broadbeach end-of-trip facilities study




Contract duration revised to 6 months.Contract awarded as LG314/621/17/096 - Active Transport - Broadbeach End-Of-Trip Facilities Study for $51,130.


2.4.O15 Safe Routes to School Transport Strategy 2031





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2.4.O16 Place Analysis Southern Gold Coast - Palm Beach and Kirra



NEW ITEM. LG314/621/17/047 - Place Analysis Southern Gold Coast - Palm Beach and Kirra awarded under delegation for $47,500.


2.4.O17 Travel Demand Management GC600 Background Traveller Survey 2016



NEW ITEM.LG314/621/17/050 - Travel Demand Management (No Suggestions) Background Traveller Survey 2016 awarded under delegation for $25,020.

Program 3 - Community Health and SafetyIt is recommended that Council resolves as follows: Acquittal Action

Ensure legislative compliance and promote sustainable business and living practices. Protect and strengthen the health, safety and amenity of the community.3.1 Animal Management

3.1.O1 Ibis Management Program (iv) Public Invitation to Offer

$300,000 3 years 2 x 1 year Completed Q2.Contract LG314/411/17/001


*Contract awarded as LG314/411/17/001 - Ibis Management Program for $249,234.

3.1 Animal Management

3.1.O4 Ventilation for Coombabah Cattery (i) Quotation process $70,000 3 months Q2 Contract(s) be awarded under delegation

NEW ITEM.Contract to be awarded Q3 as LG314/254/17/044 Ventilation For Coombabah Cattery.


3.2.O1 Alcohol and Other Drug Testing services

(ii) Public Invitation to Offer

$760,000 2 years 1 year Completed Q2.Contract LG314/411/17/013


Contract awarded as LG314/411/17/013 - Alcohol And Other Drug Testing for $697,007.


3.2.O1 Supply and Delivery of Single Use Disposable Breathalyser Units

(ii) Quotation process $50,000 6 months Completed Q2.Contract LG314/411/17/045


Contract awarded as LG314/411/17/045 - Supply And Delivery Of Single Use Disposable Breathalyser Units for $50,000.

3.4 Flooding & Drainage

3.4.O1 Detailed Design of Boat Ramp at Marks Road Woongoolba



NEW ITEM. LG314/621/17/065 - Detailed Design of Boat Ramp at Marks Road Woongoolba awarded under delegation for $20,900.


3.4.O2 Supply and Delivery of Aluminium Drop Board Frame Supports and Fixtures



NEW ITEM. LG314/411/17/037 - Supply and Delivery of Aluminium Drop Board Frame Supports and Fixtures awarded under delegation for $34,300.


3.4.O3 Lake Hugh Muntz - Floating Reed Bed Evaluation Report



NEW ITEM. LG314/621/17/037 - Lake Hugh Muntz - Floating Reed Bed Evaluation Report awarded under delegation for $33,800.



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3.4.O4 Options Report For Repair/ Replacement of Interlocking Concrete Block Revetment Walls



NEW ITEM. LG314/621/17/063 - Options Report For Repair/ Replacement of Interlocking Concrete Block Revetment Walls awarded under delegation for $16,560.


3.4.O5 Concept Planning Report For Southern Cross Reserves Revetment Wall



NEW ITEM. LG314/621/17/024 - Concept Planning Report For Southern Cross Reserves Revetment Wall awarded under delegation for $14,428.

3.9 Social Development

3.9.O1 Southport Central Business District and Broadwater Parklands Mobility Map



NEW ITEM. LG314/621/17/068 - Southport Central Business District and Broadwater Parklands Mobility Map awarded under delegation for $19,200.

Program 4 - Conservation and EnvironmentIt is recommended that Council resolves as follows: Acquittal Action

Supports environmental sustainability, natural hazard and resource management and fosters sustainable management of our environment.4.1 Beaches and Waterways

4.1.O3 Narrowneck Reef Renewal Project Ocean Beaches Strategy 2013-23


$1,260,000 1 year Q2 Recommendation to enter into the contract be brought back to Council for consideration

*Activity moved to Q3.


4.1.O7 Preparation of a Dredge Environmental Management Plan and Environmental Monitoring for the Northern Beaches and Palm Beach Shoreline



NEW ITEM.Contract to be awarded Q3 as LG314/621/17/100 - Preparation Of A Dredge Environmental Management Plan And Environmental Monitoring For The Northern Beaches And Palm Beach Shoreline.

4.2 Catchment Management

4.2.O1 Water Sensitive and Urban Design and Waterbody Assets

*(i) Public Invitation to

Offer$250,000 3 years 2 x 1 year Q2 Contract(s) be awarded

under delegationActivity out to market as LG314/254/16/062 - Water Sensitive And Urban Design And Waterbody Assets. To be awarded in Q3.

4.2 Catchment Management

4.2.O4 Workshop Facilitation By Cooperative Research Centre For Water Sensitive Cities 2016-2017

(i) Specialised supplier: The unique or

proprietary nature of the goods or services being sought has no suitable alternatives

available



NEW ITEM.LG314/411/17/044 - Workshop Facilitation By Cooperative Research Centre for Water Sensitive Cities Ltd 2016-2017 awarded under delegation for $20,000.



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Program 5 - Economic DevelopmentIt is recommended that Council resolves as follows: Acquittal Action

Facilitate long term economic growth by promoting innovation and developing an internationally connected, highly skilled and educated community.5.1 Economic Development

5.1.O3 Ocean-side Cruise Ship Terminal Feasibility Study

Economic Development Strategy 2013-2023

*(ii) Public Invitation to

Offer$600,000 1 year Completed Q2.

Contract LG314/621/16/200


Contract awarded as LG314/621/16/200 - Ocean-Side Cruise Ship Terminal Feasibility Study for $499,000.

5.1 Economic Development

5.1.O5 Operation of Commercial Aquatic Recreational Activities *


$36,000 3 years Q2 Contract(s) be awarded under delegation



5.1.O9 Media Monitoring and Contacts Database Service



NEW ITEM. LG314/621/17/069 - Media Monitoring and Contacts Database Service awarded under delegation for $42,155.


5.1.O46 Specialist advisory services related to Gold Coast specific economic models


* *(i) Specialised supplier:

Continuity of a previous/current engagement is



quotes/tenders

$50,000 3 months 1 month Q2-Q4 1. Council is satisfied that the continuity of previous/current engagement is required to maintain continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders.2. Contract(s) be awarded under delegation



5.1.O47 Provision of consultancy and international and national management services


* *(i) Single source: Only

one supplier is reasonably available

$20,000 2 months Q2-Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation



5.1.O49 Quantity Surveyor Services for the Gold Coast Cultural Precinct Gallery Strategic Review



NEW ITEM. LG314/621/17/055 - Quantity Surveyor Services for the Gold Coast Cultural Precinct Gallery Strategic Review awarded under delegation for $9,500.

5.2 Tourism Management and Marketing

5.2.O1 Event Management of 2016 Mayor's Christmas Carols



Contract awarded for LG314/621/17/051 - Event Management Of The 2016 Mayor's Christmas Carols for $74,974.



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5.2.O1 Broadwater Parklands fireworks displays for Mayor's Carols, News Year Eve and Australia Day Celebrations



Contract awarded for LG314/411/17/039 - Broadwater Parklands Fireworks Displays For Mayor’s Carols, New Year’s Eve And Australia Day Celebrations for $62,000.


5.2.O1 Event Management for various events such as the Chinatown Street Markets at Southport, the City of Gold Coast Womens Health and Wellbeing Expo

(i) Quotation process $100,000 1 year Q2-Q4 Contract(s) be awarded under delegation

Future projects to be invited Q3-Q4.

Program 5 - Economic Development - Commonwealth Games Acquittal Action5.1 Economic Development

5.1.O1 Foot Hold Trap Open Innovation Challenge



LG314/621/17/066 - Foot Hold Trap Open Innovation Challenge awarded under delegation for $27,420.


5.1.O1 Innovative proposals for the Startup Accelerator - Digital City Program


* * *(ii) Closed Invitations for

Innovative opportunities

$250,000 1 year Q2-Q4 1. It is in the public interest to conduct a closed invitation process limited to innovative opportunities2. Contract(s) be awarded under delegation



5.1.O2 Innovative proposals for Broadband Business Case - Digital City Program


* * *(ii) Closed Invitations for

Innovative opportunities




5.1.O8 GC2018 City Image and Reputation (media accreditation, monitoring familiarisation program)


*(iii) Quotation process or

bundled Public Invitation to Offer

$1,255,000 1 year Q2-Q4 Contract(s) be awarded under delegation



5.1.O9 Engage Reputation Institute to undertake global benchmarking


*(i) Specialised supplier:

Continuity of a previous/current engagement is



quotes/tenders

$112,000 18 months Q2 1. Council is satisfied that the continuity of previous/current engagement is required to maintain continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders.2. Contract(s) be awarded under delegation




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5.1.O21 City operations Out of Venue Review


*(i) Quotation process or

Public Invitation to Offer



Contract duration revised to 2 months.Contract estimate revised to $175,000.Contract awarded as LG314/621/17/044 - City Operations Out Of Venue Review for $131,280.


5.1.O27 GC2018 Network Management






5.1.O29 GC2018 Travel Demand Management Freight Operations Program 2016-17 *

(i) Quotation process $160,000 30 weeks Completed Q2.Contract LG314/621/17/067


Contract awarded as LG314/621/17/067 - GC2018 Travel Demand Management Freight Operations Program 2016-17 for $186,440.


5.1.O29 GC2018 Travel Demand Management Program Support and Initial Mobilisation Phase Training Activities

*(i) Quotation process $25,000 14 weeks Completed Q2.



Contract LG314/621/17/033 - GC2018 Travel Demand Management Program Support And Initial Mobilisation Phase Training Activities for $39,790.


5.1.O29 GC2018 Travel Demand Management *

(iii) Quotation process or bundled Public

Invitation to Offer




5.1.O30 GC2018 Venue Transport, LATTP






5.1.O38 Community consultation software


Statement of licence, legislated

requirements, third party ownership of assets or industry

regulated standards making it impractical to invite quotes/tenders

$47,500 1 year Q2 Contract(s) be awarded under delegation



5.1.O40 Supply and delivery of 240 litre bin enclosures *

(i) Quotation process $79,500 1 year Completed Q2.Contract LG314/411/17/032


Contract estimate revised to $79,500.Contract Type revised to (i).Contract awarded as LG314/411/17/032 - Supply And Delivery of 240L Bin Enclosures for $64,800.



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5.2.O3 Services for recruiting volunteers for major events


* * *(i) Single source: Only

one supplier is reasonably available

$50,000 1 year Q2-Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation


Program 6 - Parks, Recreation and CultureIt is recommended that Council resolves as follows: Acquittal Action

Manage a diverse network of high quality parks, open spaces and recreational facilities. Develop and support cultural experiences in the city.6.1 Community Centres

6.1.O3 Library Resources (iii) Utilise a government/LGAQ

arrangement or Public Invitation to Offer



Contract duration revised to 2 years plus 2 x 1 year extensions.Contract awarded as LG314/411/17/026 - Library Resources Local Buy for $3,683,362.

6.2 Community Support

6.2.O1 Access to a variety of Recreational Experiences within Public Open Space Study



NEW ITEM. LG314/621/17/094 - Access to a variety of Recreational Experiences within Public Open Space Study awarded under delegation for $21,200.

6.3 Culture and Heritage

6.3.O1 Development and delivery of a generator/incubator : 2970° The Boiling Point.


(ii) Quotation Process or single source


1. It is in the public interest to single source for the identified program or service2. Contract(s) be awarded under delegation

Contract estimate revised to $60,000.Contract duration revised to 9 months.Contract awarded as LG314/621/16/183 - Development and delivery of a generator/incubator : 2970° The Boiling Point. for $60,000.

6.3 Culture and Heritage

6.3.O2 Arts and Cultural Program 2016-17 -Multicultural Artist Development Initiative; Circus and Physical Theatre Sector Development; Sector Gatherings & Facilitated Networking events; Meetings/Networking/Training Workshops; Yarn - 3 day cross disciplinary professional development weekend; Site-specific performance making workshops; Power Up Your Arts Mentorship; South Stradbroke Island Artist Camp



$144,000 1 year Q2-Q4 1. It is in the public interest to single source for the identified program or service2. Contract(s) be awarded under delegation




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6.3.O4 Helensvale Cultural Centre’s Youth Music Project


NEW ITEM.Contract to be awarded Q3 as LG314/621/17/076 - Helensvale Cultural Centre’s Youth Music Project.


6.5.O1 Supply and delivery of mini bulk CO2 and non industrial grade CO2 cylinders for City of Gold Coast Aquatic Centres

(i) Quotation process $115,000 1 year 1 year Completed Q2.Contract LG314/411/17/011


Contract awarded as LG314/411/17/011 - Supply And Delivery Of Mini Bulk CO2 And Non Industrial Grade CO2 Cylinders For City Of Gold Coast Aquatic Centres for $83,882.


6.5.O9 Planning and Design Services For An Integrated Sports and Community Precinct at Pimpama




NEW ITEM.LG314/621/17/032 - Planning and Design Services For An Integrated Sports and Community Precinct at Pimpama awarded under delegation for $241,630.


6.5.O10 Runaway Bay Indoor Stadium Timber Floor Coating



NEW ITEM. LG314/690/17/041 - Runaway Bay Indoor Stadium Timber Floor Coating awarded under delegation for $16,500.


6.6.O1 Installation of lighting in live trees (i) Quotation process $52,305 3 months Completed Q2.Contract LG314/254/17/028


Contract awarded as LG314/254/17/028 - Installation Of Low Voltage Lighting In Live Trees for $49,438.


6.6.O5 Provision of Arboricultural Services (iv)

*Invitation to Offer

following Significant Contracting Plan

$14,100,000 3 years 2 years Completed Q2.Contract LG314/690/16/063

Recommendation to enter into the Significant Contract be brought back to Council for consideration

*Contract awarded as LG314/690/16/063 - Provision Of Arboricultural Services for $14,095,222.


6.6.O12 Surf Parade Place Making Project Outdoor Dining Structures



NEW ITEM.LG314/690/17/024 - Surf Parade Place Making Project Outdoor Dining Structures awarded under delegation for $166,227.


6.6.O13 Metal Repair Works for the Maid of Sker Conservation Project In Nerang



NEW ITEM. LG314/254/17/018 - Metal Repair Works for the Maid of Sker Conservation Project In Nerang awarded under delegation for $135,830.


6.6.O14 QEII Parklands Irrigation (i) Quotation process $60,000 1 month Completed Q2. Contract LG314/690/17/032


NEW ITEM.LG314/690/17/032 - QEII Parklands Irrigation awarded under delegation for $60,296.



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6.6.O15 Demolition of Residential Dwelling at George Alexander Park

(i) Quotations from existing

arrangemen t(s)

$25,000 1 week Completed Q2. Contract LG314/690/17/040


NEW ITEM. LG314/690/17/040 - Demolition of Residential Dwelling at George Alexander Park awarded under delegation for $36,822.


6.6.O16 Austinville Conservation Areas Fauna Survey – Assessment of the Ecological Effects of Bushfire On Wet Sclerophyll Ecosystems



NEW ITEM. LG314/621/17/082 - Austinville Conservation Areas Fauna Survey – Assessment of the Ecological Effects of Bushfire On Wet Sclerophyll Ecosystems awarded under delegation for $55,800.


6.6.O17 Supply and Installation of Playground Equipment at Parklake Park


arrangemen t(s)



NEW ITEM. LG314/690/17/025 - Supply and Installation of Playground Equipment at Parklake Park awarded under delegation for $49,912.


6.6.O18 Supply and Installation of Playground Equipment at Lantau Crescent Park



NEW ITEM. LG314/690/17/026 - Supply and Installation of Playground Equipment at Lantau Crescent Park awarded under delegation for $29,995.


6.6.O19 Supply and Installation of Fitness Equipment at Coronet Park

(i) Utilise a government/LGAQ




NEW ITEM. LG314/690/17/035 - Supply and Installation of Fitness Equipment at Coronet Park awarded under delegation for $50,000 to Forpark Australia


6.6.O20 Cylinder Mowing Cricket Fields 2016-2017 Season



NEW ITEM. LG314/690/16/083 - Cylinder Mowing Cricket Fields 2016-2017 Season awarded under delegation for $80,080.


6.6.O21 Design Supply and Installation of Sports Field Lighting at Keith Hunt Park and Ormeau Sports Park


arrangemen t(s)



NEW ITEM. LG314/690/16/082 - Design Supply and Installation of Sports Field Lighting at Keith Hunt Park and Ormeau Sports Park awarded under delegation for $668,160.


6.6.O22 Supply and Delivery of One Tonne Bulka Bags of Granular Lime and or Gypsum



NEW ITEM. LG314/411/17/036 - Supply and Delivery of One Tonne Bulka Bags of Granular Lime and or Gypsum awarded under delegation for $64,800.



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to Council6.6 Parks, Natural Areas and Recreation

6.6.O23 Audit of Various Sports Field Lighting and Electrical Services Infrastructure



NEW ITEM. LG314/621/17/035 - Audit of Various Sports Field Lighting and Electrical Services Infrastructure awarded under delegation for $45,059.


6.6.O24 Supply and Install Synthetic Turf To Paradise Point Parklands



NEW ITEM. LG314/690/17/010 - Supply and Install Synthetic Turf To Paradise Point Parklands awarded under delegation for $44,450.


6.6.O25 Supply and Install Irrigation Norfolk Park Soccer Field Number One Ormeau



NEW ITEM.LG314/690/16/085 - Supply and

Install Irrigation Norfolk Park Soccer Field Number One Ormeau awarded under delegation for $58,596.


6.6.O26 Supply and Install Irrigation Birmingham Road Sports Fields One and Two Carrara



NEW ITEM. LG314/690/16/086 - Supply and Install Irrigation Birmingham Road Sports Fields One and Two Carrara awarded under delegation for $79,178.

Program 7 - Waste ManagementIt is recommended that Council resolves as follows: Acquittal Action

Deliver waste infrastructure and provide waste collection, resource and recovery and waste disposal services.7.1 City Cleaning

7.1.O1 Pressure Cleaning of Footpaths (iv) Public Invitation to Offer



*Contract awarded as LG314/690/17/001 Pressure Cleaning Footpaths for $748,215.

7.1 City Cleaning

7.1.O3 Clearance of overgrown vegetation and control of invasive plant services on private property


$2,000,000 3 years 2 years Q2 Recommendation to enter into the contract be brought back to Council for consideration

*Contract duration revised to 1 year plus extension option up to 2 years.Contract estimate revised to $117,000.Contract Type revised to (i).Contract to be awarded under delegation.Activity under evaluation as LG314/690/16/081 - Clearance Of Overgrown Vegetation And Control Of Invasive Plant Services On Private Property.To be awarded in Q3.



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7.2.O2 Materials Recovery Facility Market Analysis



NEW ITEM. LG314/621/16/204 - Materials Recovery Facility Market Analysis awarded under delegation for $37,400.

7.3 Waste Collection

7.3.O1 Collection, Transportation and processing for reuse/disposal of landfill


(iv)

*

Invitation to Offer following Significant

Contracting Plan

$7,600,000 2 years 3 x 1 year Q2 Contract(s) be awarded under delegation *

Contract Type changed to (iv).Recommendation to enter into the contract be brought back to Council for consideration.Activity under evaluation as LG314/411/17/022 – Collection, Transportation And Processing For Reuse / Disposal Of Landfill Leachate to be awarded in Q3.

7.3 Waste Collection

7.3.O8 Collection, Transportation and Treatment of architectural and decorative paint under the Paintback Scheme


(i) Specialised supplier: Statement of licence,

legislated requirements, third party ownership of assets or industry


(Revenue neutral)

3 years Completed Q2.Contract LG314/411/17/031


Contract Period revised to 3 years.Contract awarded as LG314/411/17/031 - Collection, Transportation And Treatment Of Architectural & Decorative Paint Under The Paintback Scheme for $0.

7.4 Waste Disposal

7.4.O9 Degas Fridges and Air Conditioners Solid Waste Strategy 2024



7.4 Waste Disposal

7.4.O12 Tugun landfill capping and rehabilitation - design and construct or construction only


(iii) Public Invitation to Offer

$1,520,000 6 months Q3 Contract(s) be awarded under delegation


Program 8 - Water and SewerageIt is recommended that Council resolves as follows: Acquittal Action

Provide safe drinking water supplies and safe wastewater collection, treatment, reuse and disposal.8.1 Recycled Water

8.1.O1 Pilot Trial for AMI Systems (i) Public Invitation to Offer


Removed from the City Contracting Plan. Included in 8.3.05.

8.2 Sewerage 8.2.O1 Maintenance of Odour Control System Equipment


$435,700 1 year 1 year Completed Q2.Contract LG314/690/17/005


Contract awarded as LG314/690/17/005 - Maintenance Services For Odour Control System Equipment for $283,400.



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to Council8.2 Sewerage 8.2.O14 Elanora Waste Water Treatment

Plant aeration upgrade feasibility and energy efficiency study

(i) Quotation process $30,000 10 weeks Completed Q2.Contract LG314/621/17/027


Contract awarded as LG314/621/17/027 - Elanora Wastewater Treatment Plant Aeration Upgrade Feasibility And Energy Efficiency Study for $34,825.

8.2 Sewerage 8.2.O22 Gold Coast Water Asset Revaluation Consultancy



NEW ITEM.LG314/621/17/077 - Gold Coast

Water Asset Revaluation Consultancy awarded under delegation for $64,430.

8.2 Sewerage 8.2.O23 Sewer Odour and Corrosion Model Development In The Coombabah Catchment



NEW ITEM. LG314/621/17/006 - Sewer Odour and Corrosion Model Development In The Coombabah Catchment awarded under delegation for $91,460.

8.2 Sewerage 8.2.O24 Review of Air Quality Impact Assessments For Two Developments Near Benowa Re-Pump Station



NEW ITEM. LG314/621/17/089 - Review of Air Quality Impact Assessments For Two Developments Near Benowa Re-Pump Station awarded under delegation for $26,240.

8.2 Sewerage 8.2.O25 Support and Ongoing Enhancement of Sewer and Water SCADA Systems


$412,500 3 years Completed Q2. Contract LG314/1185/16/004


NEW ITEM.LG314/1185/16/004 - Support and Ongoing Enhancement of Sewer and Water SCADA Systems awarded under delegation for $221,800.

8.2 Sewerage 8.2.O26 Certificate IV In Civil Construction Supervision Training

(i) Quotation process $110,000 1 year Completed Q2. Contract LG314/411/16/049


NEW ITEM. LG314/411/16/049 - Certificate Iv In Civil Construction Supervision Training awarded under delegation for $76,170.

8.2 Sewerage 8.2.O27 Trial of Certusbio Sensor (i) Single source: Goods/serv ices

matches the existing system/equ ipment/pro

p rietary item/brand

$0 6 months Completed Q2. Contract LG314/411/17/025


NEW ITEM. LG314/411/17/025 - Trial of Certusbio Sensor awarded under delegation for a nil contract value.

8.3 Water 8.3.O1 Nutrient Analyser Maintenance at Sewerage Treatment Plants


$135,620 1 year 1 year Completed Q2.Contract LG314/690/17/017


Contract awarded as LG314/690/17/017 Nutrient Analyser Maintenance At Sewerage Treatment Plants for $169,772.



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Machines(i) Quotation process $50,000 1 year Completed Q2.



Contract estimate revised to $65,000.Contract awarded as LG314/690/17/014 - Condition Monitoring Of Rotating Equipment At Sewage Treatment Plants And Pump Stations for $66,890.

8.3 Water 8.3.O11 Network Asset Attribute Data Capture



NEW ITEM.LG314/1185/17/011 - Network Asset Attribute Data Captureawarded under delegation for $66,871.

8.3 Water 8.3.O12 Trial of the Visenti System, Broadbeach


legislated requirements, third party ownership of assets or industry




NEW ITEM.LG314/621/17/060 - Trial of the Visenti System, Broadbeach awarded under delegation for $10,000 to Detection Services Pty Limited.

Program 9 - Organisational CapabilityIt is recommended that Council resolves as follows: Acquittal Action

Corporate planning and governance including the management of strategic risk, people, financial and information resources.9.2 Financial Management

9.2.O1 Advanced Rate Recovery (iv) Public Invitation to Offer

$4,750,000 3 years 2 x 1 year Q2 Recommendation to enter into the contract be brought back to Council for consideration

*Activity under evaluation as LG314/411/16/029 – Advanced Rate Recovery.To be awarded in Q3.

9.2 Financial Management

9.2.O3 Local Government Platform - Test & Training Services

(iii) Specialised supplier: Continuity of a




quotes/tenders

$1,530,000 10 Months Completed Q2.Contract LG314/621/17/017


Contract awarded as LG314/621/17/017 - Local Government Platform - Test and Training Services for $1,675,280.


9.2.O5 Specialist Security Services (iii) Public Invitation to Offer

$1,000,000 3 years Q2 Contract(s) be awarded under delegation

Activity under evaluation as LG314/411/ 16/045 - Panel Of Pre-Qualified Suppliers For Specialist Security.To be awarded in Q3.



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9.2.O6 Aerial Imagery Products and Services


$195,000 3 years Completed Q2.Contract LG314/621/17/017


Contract estimate revised to $195,000.Contract awarded as LG314/1185/17/010 - Supply Of Aerial Imagery & Associated Services for $191,694.

9.3 Human Resources

9.3.O2 Organisational Capability Services

*(iv) Public Invitation to

Offer$2,750,000 5 years Q2 Recommendation to enter

into the contract be brought back to Council for consideration

*Activity out to market as LG314/411/16/046 - Organisational Capability Services.To be awarded in Q3.

9.4 Information Management

9.4.O2 Commvault Enterprise Licence

*(i) Single source:

Ongoing licencing, support and

maintenance to existing systems


Contract duration revised to 1 year.Activity moved to Q3.


9.4.O3 Data De Duplication System licenses, support or maintenance

(i) Single source: Ongoing licencing,

support and maintenance to existing systems

$105,882 1 year Completed Q2.Contract LG314/1185/14/008


Contract awarded as LG314/1185/14/008 - Data De Duplication System licenses, support or maintenance for $105,882.


9.4.O4 Provision of Secondary Data Centre Hosting Services



$250,000 1 year 1 year Q2 Contract(s) be awarded under delegation



9.4.O5 Microwave Licence Renewal for satellites



$332,550 1 year Completed Q2. PO 30002136938


Contract awarded as PO 3000213693 - Microwave Licence Renewal for satellites for $332,550.


9.4.O6 e-Recruitment licenses, support or maintenance






9.4.O7 FigTree System licenses, support or maintenance





Contract awarded as PO 3000218679 - FigTree System licenses, support or maintenance for $71,000.


9.4.O8 Commvault Enterprise licenses, support or maintenance




Removed from the City Contracting Plan. Duplication of 9.4.O2.



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9.4.O9 12D Model Software licenses, support or maintenance






9.4.O10 Supply, Maintenance or Repair Services for Microwaves



$118,000 1 year Completed Q2.Contract 3000219306


Contract awarded as PO 3000219306 for $118,000.


9.4.O11 iSPOT eDOCS licenses, support or maintenance






9.4.O12 SAP support or maintenance (iii) Single source: Ongoing licencing,


$1,200,000 1 year Q2 Contract(s) be awarded under delegation

Contract duration revised to 3 years.Activity moved to Q3.


9.4.O45 Engagement of third-party assurance providers to assist with LGP and Internal Audit Assurance activities





quotes/tenders

$100,000 1 year Q2 1. Council is satisfied that the continuity of previous/current engagement is required to maintain continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders.2. Contract(s) be awarded under delegation

Removed from the City Contracting Plan. Included in 9.2.O3.


9.4.O47 Internet of Things (IOT) Advisory Panel



NEW ITEM.LG314/1185/17/018 - Internet Of Things (IOT) Advisory Panelawarded under delegation for $214,550.


9.4.O48 SAI Global Products and Services (i) Single source: Ongoing licencing,


$136,000 3 years Completed Q2 Contract LG314/1185/17/015


NEW ITEM. LG314/1185/17/015 - SAI Global Products And Services awarded under delegation for $136,000 to Anstat Pty Ltd (T/A SAI Global Limited).


9.4.O49 Low Power Wide Area Network (LPWAN)

(i) Quotation process $100,000 1 year Completed Q2.Contract LG314/1185/17/016


NEW ITEM. LG314/1185/17/016 - Low Power Wide Area Network (LPWAN) awarded under delegation for $108,490.



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9.5.O1 Provision of WHS Training and Development


$2,858,820 3 years 2 x 1 year Q2 Recommendation to enter into the contract be brought back to Council for consideration

*Contract estimate amended to $2,858,820Activity under evaluation as LG314/411/16/040 - Work Health And Safety Training And Development to be awarded in Q3.

9.5 Risk Management

9.5.O5 Job Task Analysis For Health and Injury Management



NEW ITEM. LG314/621/17/070 - Job Task Analysis For Health and Injury Management awarded under delegation for $120,000.



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Program 10 - Internal ServicesIt is recommended that Council resolves as follows: Acquittal Action

Products, services and facilities provided to internal customers to enable them to deliver products and services to the community.10.1 Council Support

10.1.O1 City Chinese Translation (Written) Services

(i) Specialised supplier: The unique or

proprietary nature of the goods or services being sought has no suitable alternatives

available

$3,000 7 months Completed Q2. LG314/411/17/040


NEW ITEM. LG314/411/17/040 - City Chinese Translation (Written) Services awarded under delegation for $3,000 to Auschina Translation Pty Ltd.

10.2 Design Services

10.2.O2 Provision of a Surveying Services (i) Public Invitation to Offer

$430,000 3 years Completed Q2.Contract LG314/690/16/076


Contract awarded for LG314/690/16/076 - Surveying Services for $380,000.

10.3 Fleet and Plant

10.3.O4 General Plant Operations and Maintenance

(iii) Utilise a government/LGAQ





10.3.O5 Heavy Plant Operations and Maintenance






10.3.O6 Minor Equipment Operations and Maintenance






10.3.O7 Acquisition of Passenger/Light Vehicles Operations and Maintenance

(iii) Quotation Process or single source from government/LGAQ

arrangement


Acquisitions Q1-Q2 under PO for a spend of $498,000.Ongoing acquisitions Q3-Q4 for an anticipated spend of $1,189,000.


10.3.O8 Acquisition of Light Commercial Vehicles Operations and Maintenance


arrangement


Acquisitions Q1-Q2 under PO for a spend of $1,900,000.Ongoing acquisitions Q3-Q4 for an anticipated spend of $3,838,000.


10.3.O9 Acquisition of Trucks 2T-8T Operations and Maintenance


arrangement




10.3.O10 Acquisition of Trucks >8T Operations and Maintenance


arrangement


Acquisitions Q1-Q2 under PO for a spend of $2.300,000.Ongoing acquisitions Q3-Q4 for an anticipated spend of $660,500.



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10.3.O17 Supply and Delivery of 17 Variable Message Signs *




Contract awarded as LG314/411/17/015 - Supply & Delivery Of Seventeen (17) VMS Board Trailers for $403,280.


10.3.O18 Supply and Delivery of Four Column Lift Hoists

(i) Single source: Goods/serv ices



$ 45,000 3 months Q2 Contract(s) be awarded under delegation

NEW ITEM.Contract to be awarded Q3 as LG314/411/17/035 - Supply And Delivery Of Four Column Lift Hoists to Airdraulics (QLD) Pty Ltd

10.4 Internal Support Services

10.4.O5 Business Analysis Study: Future Solutions for City Infrastructure's Construction Waste Materials

(i) Quotation process $30,640 5 months Completed Q2. LG314/621/17/030


NEW ITEM. LG314/621/17/030 - Business Analysis Study: Future Solutions for City Infrastructure's Construction Waste Materials awarded under delegation for $29,445.

10.5 Marketing and Promotions

10.5.O1 Commercial Advertising on Council Land


$906,000 (Revenue)

10 years Q2 Recommendation to enter into the contract be brought back to Council for consideration

*Activity under evaluation as LG314/411/17/017 Commercial Advertising On Council Controlled Land And Facilities to be awarded in Q3.


10.5.O2 Creative and Digital Services (i) Public Invitation to Offer


Contract duration amended to 2 years with 1 year extension option.Activity under evaluation as LG314/411/17/016 - Creative And Digital Services.


10.5.O3 Video/Electronic Production Services


$310,000 3 years Completed Q2. LG314/411/16/008


NEW ITEM. LG314/411/16/008 - Video/Electronic Production Services awarded under delegation for $238,098.

10.7 Property and Facilities Management

10.7.O6 Lift maintenance at Council buildings


$625,000 3 years 2 x 1 year Completed Q2.Contract LG314/690/16/062


*Contract awarded as LG314/690/16/062 - Lift Maintenance At Council Buildings for $630,466.


10.7.O12 Electricity Supply For Watchman Lights

(i) Single source: Goods/serv ices



$ 80,000 1 year Completed Q2.Contract LG314/1185/17/018


NEW ITEM.LG314/411/17/033 - Electricity Supply For Watchman Lights awarded under delegation to Origin Energy Electricity Ltd.


10.7.O15 Supply and Installation of Compressor at Ashmore Depot

(i) Quotation process $15,000 1 week Completed Q2. Contract LG314/690/17/038


NEW ITEM. LG314/690/17/038 - Supply and Installation of Compressor at Ashmore Depot awarded under delegation for $16,713.



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10.7.O16 Design and Installation of Replacement Orchestra Lift at the Gold Coast Arts Centre




NEW ITEM. LG314/254/17/020 - Design and Installation of Replacement Orchestra Lift at the Gold Coast Arts Centre awarded under delegation for $255,000.


10.7.O17 Corporate Building Asset Survey Report



NEW ITEM. LG314/621/17/059 - Corporate Building Asset Survey Report awarded under delegation for $23,430.


10.7.O18 Supply and Installation of Auto Doors and Operators



NEW ITEM.LG314/690/17/033 - Supply and Installation of Auto Doors and Operators awarded under delegation for $29,210.


10.7.O19 Manufacture, Supply and Delivery of Waterside Suite



NEW ITEM. LG314/411/17/041 - Manufacture, Supply and Delivery of Waterside Suite awarded under delegation for $169,035.


10.7.O20 Repair and Maintenance of Electric Boom and Sliding Gates

(i) Quotation process $83,922 2 years Completed Q2. Contract LG314/690/17/015


NEW ITEM. LG314/690/17/015 - Repair and Maintenance of Electric Boom and Sliding Gates awarded under delegation for $83,922 .


10.7.O21 Demountables for Coombabah Nursery and Carrara Depot



NEW ITEM.LG314/690/17/020 - Demountables for Coombabah Nursery and Carrara Depot awarded under delegation for $69,873.


10.7.O22 Shed and Carports for Middleton Street Ashmore and Coombabah Nursery



NEW ITEM. LG314/690/17/022 - Shed and Carports for Middleton Street Ashmore and Coombabah Nursery awarded under delegation for $85,891.



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Expected time to market

(Financial Year) Recommendation

Contract(s) award to be



10.3.D1 Disposal of General Plant and Vehicles.

Replacement of all vehicles/plant/equipment based on a condition monitoring and assessment methodology achieving a ret rn eq al to or greater than

(i) Public Tender / Auction or sale by private treaty through the Auction House at the agreed reserve price if the asset has been passed in at a previous auction or re p rchase b

$67,250 Q2-Q4 Contracts be awarded under delegation



10.3.D2 Disposal of minor equipment. (eg. mowers, chainsaws, brushcutters)

(i) Public auction $150,000 Completed Q2. Contracts be awarded under delegation

Auction completed as planned.

Attachment 1: City Contracting Plan Quarterly Acquittal (1 October to 31 December 2016) - DISPOSALS

ACQUITTAL (ACTION)

It is recommended that Council resolves as follows:

Program 10 - Internal Services


Plan

Estimated annual value of

Revenue

PROGRAM DESCRIPTION:What Internal Services Achieves:Internal services assists the organisation in its management of the city and supports the delivery of value for money for ratepayers.It provides a high standard of internal products, services and facilities in response to the requirements of the organisation to enable it to deliver quality products and services to the community.



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Annexure 1: Forward Contracting Schedule 2016-17 - Capital

Program 1 - City Planning (no activities)

Program 2 - City Transport

Program 3 - Community Health and Safety

Program 4 - Conservation and Environment

Program 5 - Economic Development

Program 6 - Parks, Recreation and Culture

Program 7 - Waste Management

Program 8 - Water and Sewerage

Program 9 - Organisational Capability (no activities)

Program 10 - Internal Services (no activities)

Annexure 2: Forward Contracting Schedule 2016-17 - Operating

Program 1 - City Planning








Program 9 - Organisational Capability


Annexure 3: Exceptions to Seek Competitive Offers 2016-17

Annexure 4: Forward Disposals Schedule 2016-17

Attachment 2: Amended City Contracting Plan 2016-17 (internal)Annexures


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Contract award to be referred

back to Council

Program 1 - City Planning ControlStrategic approach to long term planning and policy development ensuring that the City manages natural hazards, growth and development while protecting and conserving our natural resources and heritage.

Program 2 - City TransportProvide a reliable and efficient transport network taking into account future transport needs whilst encouraging active travel modes.2.1 Parking Facilities and Regulation




2.1.C2 Design, construction and installation of Bruce Bishop car park signs

(i) Quotation process $30,000 1 year Completed Q1.Contract

LG314/690/16/068




(i) Quotation process $84,000 3 months Completed Q2. Contract

LG314/621/17/104


2.2 Road Network 2.2.C1 Bridge - Thrower Drive Currumbin Creek - remediation

(i) Public Invitation to Offer (individual or bundled)


2.2 Road Network 2.2.C2 Inspection, testing, design and remedial repairs at Johnston Street Bridge Southport

(i) Quotation process or bundled Public Invitation to

Offer


2.2 Road Network 2.2.C3 Remedial repairs to Eastern Bridge at Thomas Drive Chevron Island

(iii) Public Invitation to Offer (individual or bundled)

$1,950,000 6 months Completed Q1.Contract

LG314/621/17/036


2.2 Road Network 2.2.C4 Timber Bridge Replacement - Judeller Road

(iii) Public Invitation to Offer $2,000,000 3 months Q3-Q4 Contract(s) be awarded under delegation

2.2 Road Network 2.2.C5 Timber Bridge Number 3 Remedial Works - Tallebudgera Creek Road - design and construct or construction only


Offer


2.2 Road Network 2.2.C6 Bridge Rehabilitation Bayview St Hollywell - design and construct or construction only


Offer


2.2 Road Network 2.2.C7 Bridge Relieving Slabs Stabilisation Program:Robina Parkway, Robina Town Centre Drive, Beatie Road Rail Overpass, Eggersdorf Road Rail Overpass and Monterey Keys Salt Water Creek. - design and construct or construction only


Offer


2.2 Road Network 2.2.C8 Macintosh Island Park Cable Stay Bridge - remediation - design and construct or construction only



2.2 Road Network 2.2.C9 Bridge Repairs - Stanmore Road Albert River Allan Wilke Bridge - design and construct or construction only


Offer


2.2 Road Network 2.2.C10 Bridge Barriers on both Bridges - Gold Coast Highway Anabranch - design and construct or construction only



Alignment to Corporate Plan, Corporate Strategies, Operational Plan

Attachment 2: Amended City Contracting Plan 2016-17Annexure 1: Forward Contracting Schedule 2016-17 - Capital


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Extension options


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back to Council



2.2 Road Network 2.2.C11 Bridge Rehabilitation Birdlife Court Nerang - remediation - design and construct or construction only


Offer


2.2 Road Network 2.2.C12 Bridge Rehabilitation Boomerang Court Bundall - remediation - design and construct or construction only


Offer


2.2 Road Network 2.2.C13 Culvert Renewal - Kerkin Road - remediation


2.2 Road Network 2.2.C14 Culvert Renewal Braewood Drive Currumbin Valley - remediation



2.2 Road Network 2.2.C16 Landslip Structural Stabilisation- Ducats Road Tallebudgera Valley - design and construct or construction only



2.2 Road Network 2.2.C17 Bus Stop design Package - consultancy services



2.2 Road Network 2.2.C18 Preliminary design of pedestrian bridge Old Coach Road Reedy Creek


LG314/621/17/041


2.2 Road Network 2.2.C19 Planning and design of shared path - Glade Drive/ Entrance Road/ Heslop Road, Gaven


2.2 Road Network 2.2.C21 Somerset Drive and Gemvale Road Mudgeeraba Signalised Intersection Upgrade - consultancy services



2.2 Road Network 2.2.C22 Forward Planning Laver Drive Robina Town Centre Drive Intersection Upgrade - consultancy services


2.2 Road Network 2.2.C23 Gold Coast Highway Waterways Drive Upgrade - consultancy services


2.2 Road Network 2.2.C24 Design of the Binstead Way slip lane extension at the intersection of Entertainment Road


LG314/621/17/036


2.2 Road Network 2.2.C25 Thrower Drive and Sarawak Avenue, Palm Beach Intersection Upgrade - consultancy services


2.2 Road Network 2.2.C26 Road Pedestrian and Cycleway Upgrade Nerang River Bridge - Isle of Capri - consultancy services



2.2 Road Network 2.2.C27 Design services for the upgrade of High Street Southport



LG314/621/16/189


2.2 Road Network 2.2.C28 Integrated Parking Management System, enhancements and replacements of new parking management technology


2.2 Road Network 2.2.C29 Electronic Parking Signage supply and install

(i) Public Invitation to Offer $600,000 20 weeks Q3 Contract(s) be awarded under delegation


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2.2 Road Network 2.2.C31 Restoration of retaining wall at Monash Street Tugun


LG314/254/16/100


2.2 Road Network 2.2.C32 Relocation of Water Main at MacDougall Street, Highland Park


LG314/254/17/031


2.2 Road Network 2.2.C33 Napper Road And Arundel Drive Intersection Upgrade - Construction


$300,000 3 months Q4


2.2 Road Network 2.2.C34 Upgrade of High Street and Scarborough Street intersection Southport


$500,000 3 months Q3


2.2 Road Network 2.2.C35 Design and Construct Robina Parkway / Laver Drive Roundabout Metering

(i) Public Invitation to Offer $550,000 3 months Q4


2.2 Road Network 2.2.C36 Street Lighting Audit - Surfers Paradise Pilot Project


2.2 Road Network 2.2.C37 Replacement of Bridge Expansion Joints at Nineteenth Avenue, Cottesloe Drive and Johnston Street


2.2 Road Network 2.2.C38 Design and Construction of Landslip Remediation at Brygon Creek Drive Upper Coomera


2.2 Road Network 2.2.C39 Upgrade to roundabout to signalised intersection and associated works at Surf Parade and Margaret Ave Broadbeach


$1,183,000 10 weeks

Q3Contract(s) be awarded under delegation

2.2 Road Network 2.2.C40 Supply and Delivery of Premixed Concrete for Surf Parade Upgrade


2.2 Road Network 2.2.C41 Detailed Design of shared path Ritz Drive Bellagio Avenue


2.2 Road Network 2.2.C42 Options Analysis Nerang Green Bridge


2.2 Road Network 2.2.C43 Design of Black Spot Projects 2017-18


2.2 Road Network 2.2.C44 Design of cycleway - Tugun to Bilinga (i) Quotation process $30,000 3 months Q3 Contract(s) be awarded under delegation

2.2 Road Network 2.2.C45 Remedial Concrete Bridge Repairs at Sunshine Bridge Number 3 Broadbeach Waters


LG314/254/17/017


2.2 Road Network 2.2.C46 Rehabilitation Program For Manholes and Valves September 2016 To 30 June 2017


$350,650 9 months Completed Q2. Contract

LG314/254/17/013


2.2 Road Network 2.2.C47 Testing and Design For Road Resurfacing Program Three


LG314/690/17/021


2.2 Road Network 2.2.C48 Supply and installation of electronic parking signage



$510,000 4 monthsQ3






LG314/254/17/016



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LG314/621/17/058



2.3.C5 Traffic signal and intelligent traffic signals capital works program Framework development


LG314/621/16/180






2.3.C6 Preparation of Traffic Signals design - consultancy services



2.3.C9 Design and Installation Services for Intelligent Transport System Infrastructure at various locations - design and construct or construction only

(i) Quotation(s) from existing arrangement(s) or Public

Invitation to Offer



2.3.C10 Design, review and preparation of Eprom files for traffic signal modifications at four intersections - consultancy services


legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite

quotes/tenders


LG314/621/17/014



2.3.C11 Supply and installation of intelligent traffic system infrastructure to enhance flood ways at Birds Road Guanaba


LG314/254/16/074






LG314/254/17/002



2.3.C20 Supply and install VMS at three sites (i) Quotation(s) from existing arrangement (s)



2.3.C21 Supply and installation of CCTV equipment and associated works at 10 sites



2.4 Transport Improvement 2.4.C2 Manufacture, Supply and Installation of Bus Shelters and Bus Stop furniture *


LG314/411/17/028


2.4 Transport Improvement 2.4.C3 Supply and Delivery of Fibre Composite Bridge at Flat Rock Creek


legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite

quotes/tenders


2.4 Transport Improvement 2.4.C4 Peachey Road, Yatala Intersection Upgrade to Traffic Signals


$450,000 4 monthsQ3


Program 3 - Community Health and SafetyEnsure legislative compliance and promote sustainable business and living practices. Protect and strengthen the health, safety and amenity of the community.


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3.2 Cemeteries 3.2.C1 Design, Supply and Installation of a Columbarium Wall at Southport Lawn Cemetery


LG314/411/17/030




LG314/621/17/025


3.4 Flooding and Drainage 3.4.C1 Bioretention Device - Design Program Ocean Beaches Strategy 2013-23


3.4 Flooding and Drainage 3.4.C2 Stormwater Quality Improvement Device - Design Program



3.4 Flooding and Drainage 3.4.C3 Multiple Forward Design Projects identified in the Flooding and Drainage Asset Management Plan



3.4 Flooding and Drainage 3.4.C4 Stormwater Quality Improvement Devices condition assessment



$22,000 Various Completed Q1.Contract

LG314/621/17/026


3.4 Flooding and Drainage 3.4.C4 Stormwater Infrastructure Condition Assessment - consultancy services




3.4 Flooding and Drainage 3.4.C5 Design and install a drain stopgate at Bayview Park Runaway Bay


LG314/254/16/096


3.4 Flooding and Drainage 3.4.C6 LGIP stormwater options analysis (i) Quotation process $15,000 3 months Completed Q1.Contract

LG314/621/17/003


3.4 Flooding and Drainage 3.4.C7 Dilapidation Survey for Demolition and Construction Works in Avanti Street and Atlantic Avenue, Mermaid Beach


3.4 Flooding and Drainage 3.4.C8 Sheet Piling For Drain Upgrade at Boyd and Kitchener Streets, Tugun

(iii) Public Invitation to Offer $1,330,000 4 months Completed Q2. Contract

LG314/254/17/012





$50,000 1 year Completed Q2. Contract

LG314/690/17/012




(i) Quotation process $12,000 1 month Completed Q2. Contract

LG314/254/17/027


Program 4 - Conservation and EnvironmentSupports environmental sustainability, natural hazard and resource management and fosters sustainable management of our environment.4.1 Beaches and Waterways




LG314/621/17/054



4.1.C4 Flood Alert Station Detailed Design Ocean Beaches Strategy 2013-23


LG314/621/16/190







4.1.C7 Design for Surfers Paradise Sand Backpassing - consultancy services Ocean Beaches

Strategy 2013-23



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4.1.C8 ADCP deployment and wave data analysis for the Palm Beach Shoreline project


(i) Quotation process $15,000 3 Months Completed Q1.Contract

LG314/621/16/205




(i) Quotation process $ 81,110 8 months Q3 Contract(s) be awarded under delegation

Program 5 - Economic DevelopmentFacilitate long term economic growth by promoting innovation and developing an internationally connected, highly skilled and educated community5.1 Economic Development 5.1.C13 Engage UAP Product Pty Ltd for the

fabrication and installation of Harvest Gate at Chinatown

(i) Single source: Tender Consideration Plan under

Default Contracting Procedures

$400,000 7 months Completed Q1.Contract

LG314/254/15/084


5.1 Economic Development 5.1.C14 Long haul fibre and wide area network engineering services


LG314/621/17/016





previous/current engagement is required to maintain the continuity of expert advice, making it


quotes/tenders


LG314/621/17/039


Program 5 - Economic DevelopmentCommonwealth Games5.1 Economic Development - Commonwealth Game

5.1.C1 GC2018 City Spectacular - consultancy services *

(ii) EOI and Quotation Process $475,000 6 months Q3-Q4 Contract(s) be awarded under delegation


5.1.C9 Carrara Sports Precinct SP4 LED lighting - design and construct or construction only *



5.1.C10 Construction of a mangrove deck and associated landscape works at Southport Broadwater Parklands *





LG314/254/17/021



5.1.C15 Design and construction of a life guard facility at The Spit, Main Beach *



5.1.C16 Kurrawa Walk - design and construct or construction only *

(ii) Public Invitation to Offer $871,000 18 months Q3 Contract(s) be awarded under delegation


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5.1.C17 Design and construct temporary structures (Wayfinding Markers) *





LG314/621/17/080



5.1.C19 Construction of visitor information mobile pods and refurbishment of Surfers Paradise Visitors Centre *

(ii) Public Invitation to Offer $350,000 18 months Q3 Contract(s) be awarded under delegation


5.1.C20 Gold Coast Media Centre - design

*(i) Public Invitation to Offer $96,000 6 months Completed Q2.




5.1.C21 Iconic gateway public art structure

*(iii) EOI and Quotation Process $1,750,000 1 year Q3 Contract(s) be awarded

under delegation


5.1.C22 Supply and install filtered water refill stations *

(i) Quotation process $60,000 1 year 2 years Q3 Contract(s) be awarded under delegation

Program 6 - Parks, Recreation and CultureManage a diverse network of high quality parks, open spaces and recreational facilities. Develop and support cultural experiences in the city.6.1 Community Centres 6.1.C1 Structural building works and new lift

installation at Kirra Hill Community Centre


LG314/254/16/073


6.1 Community Centres 6.1.C2 Supply large scale commercial solar systems and energy efficient lighting to Council's large sites - design and construct or construction only


(iii) Closed Invitations for Innovative opportunities

$ 1,000,000 2 years 1 year Q3 Contract(s) be awarded under delegation

6.3 Culture and Heritage 6.3.C1 Engage ARM Architecture for design services for Gold Coast Art Gallery




quotes/tenders


LG314/621/17/019


6.4 Library Services 6.4.C1 Roof Modifications for the Helensvale Auditorium

(i) Public Invitation to Offer $419,950 5 months Completed Q2. Contract

LG314/254/17/007



6.5.C5 Supply and install of triangular hip and ridge shade structure at Helensvale Pool.Supply and install PVC shade sail at Palm Beach Pool.



LG314/690/17/011



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6.5.C5 Supply and install shade structure at Broadwater Parklands




6.5.C5 Design, supply and install shade structure at Central Park








6.5.C6 Supply and install eight basketball backboards at Runaway Bay Sports Complex


LG314/254/16/097



6.5.C7 Basketball court repair works at James Overell Park Southport

(i) Quotation process $13,000 1 month Completed Q1.Contract

LG314/690/16/073



6.5.C8 Basketball court resurfacing works Norfolk West Reserve. Basketball court resurfacing works at Lawrence Hinde Park, Graham Dillon Park and Gambamora Park.


LG314/690/17/013







6.5.C10 Food supplier for Major venues and Aquatics

(iv) Public Invitation to Offer $200,000 3 years 2 years Q4 Recommendation to enter into the contract be brought back to Council for consideration

* 6.5 Major Sporting and Aquatic Centres

6.5.C11 Beverage supplier for Major venues and Aquatics


*6.6 Parks, Natural Areas and Recreation

6.6.C1 Fabricate and install entrance signs at the Gold Coast Botanic Gardens


LG314/254/16/093



6.6.C2 Supply and installation of fitness equipment at Surfers Paradise Esplanade


LG314/690/16/075



6.6.C3 Construction of fitness equipment at Boonooroo Park Central


LG314/690/16/080






6.6.C5 Demolition And Construction Of A New Skate Park At Viney Park






6.6.C7 Robina Common Soccer Field 3 Sports Field Lighting




6.6.C8 Metal fabrication and supply of metal products

(iv) Public Invitation to Offer $2,000,000 3 years 2 x 1 year Q4 Recommendation to enter into the contract be brought back to Council for consideration

*6.6 Parks, Natural Areas and Recreation




LG314/690/17/029



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LG314/254/15/094


6.7 Tourist Park and Campgrounds

6.7.C1 Jacobs Well Tourist Park Sewerage Treatment Plant Renewal Program - design and construct or construction only



6.7.C2 Jacobs Well Amenities Block Upgrade - design and construct or construction only



6.7.C3 Design And Construct A Cold Room At Tippler's Café, South Stradbroke Island


Program 7 - Waste ManagementDeliver waste infrastructure and provide waste collection, resource and recovery and waste disposal services.7.4 Waste Disposal 7.4.C1 Coomera Transfer Station Design Solid Waste

Strategy 2024(iii) Public Invitation to Offer $1,000,000 6 months Q3 Contract(s) be awarded

under delegation

7.4 Waste Disposal 7.4.C3 Design and Construct a Bin Roller Guide and Bin Guide Flaps at Helensvale Waste Transfer Station


Program 8 - Water and Sewerage Provide safe drinking water supplies and safe wastewater collection, treatment, reuse and disposal.8.1 Recycled Water 8.1.C1 Pimpama Trunk Main CCTV - design

and construct or construction only(i) Single source:

Goods/services matches the existing

system/equ ipment/prop rietary item/brand


8.1 Recycled Water 8.1.C2 Replacement of Recycled Water Pumps at Coombabah Sewage Treatment Plant


LG314/1211/17/005


8.2 Sewerage 8.2.C1 Detailed design of duplication of A102 Sewer Rising Main at Benowa


LG314/621/17/002


8.2 Sewerage 8.2.C2 & 8.2.C16

Detailed design of large diameter sewage and recycled water pressure mains

(iii) Public Invitation to Offer $1,040,000 3 years Q3 Contract(s) be awarded under delegation

8.2 Sewerage 8.2.C3 Design for OX33 Vacuum Sewage Access Pits Upgrade




8.2 Sewerage 8.2.C5 Construction of gravity sewer diversions of sewerage pumping stations in Yatala


LG314/1211/16/107




LG314/1211/16/103



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8.2 Sewerage 8.2.C7 & 8.2.C8




LG314/1211/17/017


8.2 Sewerage 8.2.C9 Pimpama Sewerage Pump Stations and Rising Main Augmentation



8.2 Sewerage 8.2.C10 Mechanical and Electrical replacement program switchboards and pumps at various locations 2016-18

(iii) Public Invitation to Offer $8,422,000 2 years Completed Q1.Contract

LG314/1211/16/128


8.2 Sewerage 8.2.C11 Elanora Sewer Treatment Plant Digester A Sludge Heater Refurbishment - design and construct or construction only


(iii) Public Invitation to Offer $1,830,000 1 year Q3 Contract(s) be awarded under delegation

8.2 Sewerage 8.2.C12 Design and construction of Stage 1 of the Long Term Recycled Water Release Plan


PROJECT ADDRESSES A CORPORATE RISK

(iv)

*EOI and Quotation Process $40,000,000 2 years Q3 1. That it be noted that the

EOI and select tender process as approved under the Default Contracting Procedures will be carried out under the Strategic Contracting Procedures and identified as a Significant Contract2. Recommendation to enter into the Significant Contract be brought back to Council for consideration

*

8.2 Sewerage 8.2.C13 Gravity sewer relining of multiple assets ranging from DN150 to DN225, package 1 for 2016-17

(iii) Quotation(s) from existing arrangement(s) or Public

Invitation to Offer

$1,300,000 9 months Completed Q1.Contract

LG314/1211/16/121




8.2 Sewerage 8.2.C17 Benowa A102 Sewer Rising Main - design and construct or construction only


8.2 Sewerage 8.2.C18 OX33 Vacuum Sewage Access Pits Upgrade - design and construct or construction only


8.2 Sewerage 8.2.C20 Stapylton Sewerage Catchment Augmentation - design and construct or construction only


8.2 Sewerage 8.2.C22 Upgrade of grit and screening equipment and switchboards at Coombabah Sewage Treatment Plant


LG314/1211/16/079



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8.2 Sewerage 8.2.C23 Urgent Works Sewage Pump Station D6

(i) Single source: Genuine emergency

$110,000 1 month Completed Q1.Contract

LG314/690/16/087


8.2 Sewerage 8.2.C24 Continuity of service for Approvals Advice and Investigations for Stage 2 of the LTRW Release Plan - design and construct or construction only


Continuity of a previous/current

engagement is required to maintain the continuity of expert advice, making it


quotes/tenders

$200,000 3 years Q3 1. Council is satisfied that the continuity of previous/current engagement is required to maintain continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders.2. Contract(s) be awarded under delegation

8.2 Sewerage 8.2.C25 Upgrade of High Voltage HV Electricity Supply to Benowa Repump as part of the LTRW Release Plan - design and construct or construction only

(iii) Single source: Goods/services matches the

existing system/equ ipment/prop rietar

y item/brand


8.2 Sewerage 8.2.C26 Water Quality Monitoring for future stages of the LTRW Release Plan - consultancy services *




quotes/tenders

$900,000 3 years Q3 1. Council is satisfied that the continuity of previous/current engagement is required to maintain continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders.2. Contract(s) be awarded under delegation

8.2 Sewerage 8.2.C27 High voltage switchboard replacements and associated works at various locations


8.2 Sewerage 8.2.C28 Gravity Main Rehabilitation Program 2017/18 - design and construct or construction only *



8.2 Sewerage 8.2.C29 Maintenance Hole Rehabilitation Program - design and construct or construction only *



8.2 Sewerage 8.2.C30 Water main Replacement Program 2017/18 - design and construct or construction only *



8.2 Sewerage 8.2.C31 Damien Leeding Park Embankment Stabilisation


8.2 Sewerage 8.2.C32 SPS MU5 Decommissioning Design

*(i) Quotation process $40,000 3 months Q3 Contract(s) be awarded

under delegation


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8.2 Sewerage 8.2.C33 SPS MU5 Decommissioning Construction *


8.2 Sewerage 8.2.C34 Supply and Delivery of Pumps and Pedestal for Sewerage Pump Station Ox1







LG314/1211/17/045




$1,337,454 5 months Completed Q2. Contract

LG314/1211/17/034





LG314/1211/17/058



(ii) Quotation process $30,000 2 months Completed Q2. Contract

LG314/621/17/075




LG314/254/17/022



(ii) Public Invitation to Offer $77,000 3 years Completed Q2. Contract

LG314/690/16/052





LG314/1211/17/028





LG314/1211/17/037


8.2 Sewerage 8.2.C46 Kopps Road and Saltwater Boulevard odour impact mitigation



8.2 Sewerage 8.2.C47 CO13 Coomera Marine Precinct Vacuum Pump Station upgrade



8.3 Water 8.3.C1 Design for Potable Water Filling Station Upgrade






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8.3 Water 8.3.C3 Reservoir structural refurbishments project 2016-17





LG314/1211/17/032


8.3 Water 8.3.C5 Fall from heights prevention at Water Pump Stations

(i) Public Invitation to Offer $190,000 1 year Q3 Contract(s) be awarded under delegation

8.3 Water 8.3.C6 Potable Water Filling Station Upgrade - Design



(ii) Single source: Goods/services matches the

existing system/equ ipment/prop rietar

y item/brand


LG314/1211/17/010


8.3 Water 8.3.C8 Network modifications to the Class A+ water supply systems at Pimpama Sewage Treatment Plant



LG314/1211/16/083



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Program 1 - City Planning It is recommended that Council resolves as follows:

Strategic approach to long term planning and policy development ensuring that the City manages natural hazards, growth and development while protecting and conserving our natural resources and heritage.1.1 Land Management 1.1.O1 Rural and rural residential landscape and

environments precinct mapping review(i) Quotation process $50,000 6 months Q3 Contract(s) be awarded under

delegation


1.2.O1 Consultancy for Place History Program 2016-17

Culture Strategy 2023 (i) Specialised supplier: Continuity of a previous/current engagement is required to maintain the continuity

of expert advice, making it disadvantageous or impractical to

invite quotes/tenders


LG314/621/17/015



1.2.O2 Review and prepare draft LGIP and supporting internal position papers *


LG314/621/17/040












Culture Strategy 2023

* *(i) Quotation Process $20,000 1 month Q3 Contract(s) be awarded under

delegation




* *(i) Quotation Process $60,000 2 months Q3 Contract(s) be awarded under

delegation


1.2.O7 Heritage Adaptive Re-use Study Culture Strategy 2023

* *(i) Quotation Process $30,000 2 months Q3 Contract(s) be awarded under

delegation


1.2.O8 Planning Act 2016 Alignment (i) Quotations from existing arrangemen t(s)




1.2.O9 Housing Needs Planning Investigation (i) Quotation process $120,000 6 months Completed Q2. Contract LG314/621/17/081



















Attachment 2: Amended City Contracting Plan 2016-17Annexure 2: Forward Contracting Schedule 2016-17 - Operating

Estimated value of

Contract(s) (not including any extension

periods)


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periods)1.2 Land Use and Urban Planning





1.2.O15 Building Height Study Report Review (i) Specialised supplier: Continuity of a previous/current engagement is required to maintain the continuity









Program 2 - City Transport It is recommended that Council resolves as follows:
















2.2 Road Network 2.2.O1 Kerb and Channel and associated works (iv) Public Invitation to Offer $4,406,000 2 years 2 x 1 year Completed Q2.Contract

LG314/254/17/001

Recommendation to enter into the contract be brought back to Council for consideration *

2.2 Road Network 2.2.O2 Crack and sealing for bituminous road pavements

(i) Public Invitation to Offer $200,000 1 year 2 x 1 year Q3 Contract(s) be awarded under delegation

2.2 Road Network 2.2.O3 Stabilisation of Road Pavements and HIPAR

(iii) Public Invitation to Offer $1,600,000 1 year 2 x 1 year Q4 Contract(s) be awarded under delegation

2.2 Road Network 2.2.O4 Consultancy services for Roads and Data Management Program


(ii) Quotation process or bundled Public Invitation to Offer


2.2 Road Network 2.2.O4 Gold Coast Southern and Central AIMSUN Model


(ii) Public Invitation to Offer $160,000 22 weeks Q3 Contract(s) be awarded under delegation


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Estimated value of


periods)2.2 Road Network 2.2.O5 Light Rail Stage 3 Planning Project

(Diversity and Density)Transport Strategy 2031

(i) Quotation process or bundled Public Invitation to Offer


LG314/621/17/107


2.2 Road Network 2.2.O6 Consultancy services for Traffic Congestion Management and Enhanced Pedestrian Crossing Signage projects




2.2 Road Network 2.2.O7 Miscellaneous Concrete Works Transport Strategy 2031 *

(iv) Public Invitation to Offer $2,500,000 2 years 2 x 1 year Q3 Recommendation to enter into the contract be brought back to Council for consideration *

2.2 Road Network 2.2.O8 Supply and Delivery of Concrete Precast Products



2.2 Road Network 2.2.O9 Supply and delivery of unbound pavement materials


2.2 Road Network 2.2.O10 Replacement of bridge expansion joints at Sunshine Boulevard



LG314/254/16/090


2.2 Road Network 2.2.O11 Flood Alert Station detailed design Transport Strategy 2031


LG314/621/16/190


2.2 Road Network 2.2.O12 Minor culvert condition assessment and asset data field validation 2016-17



LG314/621/17/021


2.2 Road Network 2.2.O13 Stormwater management assessment at Duke Court Reservoir



LG314/621/16/192



2.3.O1 Traffic Counting and Traffic Surveying Services


(ii) Public Invitation to Offer $725,000 2 years 1 year Q3 Contract(s) be awarded under delegation




(iv) Public Invitation to Offer $1,800,000 3 years 2 years Q3 Recommendation to enter into the contract be brought back to Council for consideration *





2.4 Transport Improvement 2.4.O1 Traffic Control Services Transport Strategy 2031

(iv)

*Invitation to Offer following Significant Contracting Plan

$10,000,000 3 years Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

2.4 Transport Improvement 2.4.O2 GC2018 Travel Demand Management Program support and initial mobilisation phase training activities



$25,000 1 year Completed Q1.Contract

LG314/621/17/033


2.4 Transport Improvement 2.4.O2 Street Share - Commercial Driving Training Program




LG314/621/17/084



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Estimated value of


periods)2.4 Transport Improvement 2.4.O2 Consultancy Services for the delivery of

numerous transport improvement projects and planning towards the Gold Coast City Transport Strategy 2031


(iii) Quotation process or bundled Public Invitation to Offer


2.4 Transport Improvement 2.4.O3 Parking Asset Strategic Plan Implementation




2.4 Transport Improvement 2.4.O4 Communications and Engagement Advisor - Gold Cast Light Rail Stage 3



LG314/621/17/085


2.4 Transport Improvement 2.4.O4 Gold Coast Light Rail Stage 3 urban design framework



2.4 Transport Improvement 2.4.O4 Gold Coast Light Rail Activities Transport Strategy 2031 * * *

(iii) Public Invitation to Offer $1,000,000 3 years Q3-Q4 Contract(s) be awarded under delegation

2.4 Transport Improvement 2.4.O5 Consultancy services to audit the Streetlight Network


2.4 Transport Improvement 2.4.O6 Gold Coast Light Rail Stage 3 - specialist project advisor



LG314/621/17/028


2.4 Transport Improvement 2.4.O7 Active Transport Network Plan Transport Strategy 2031


2.4 Transport Improvement 2.4.O8 Green Bridge Strategy Transport Strategy 2031


2.4 Transport Improvement 2.4.O9 PATRIC Review Transport Strategy 2031


2.4 Transport Improvement 2.4.O10 Manufacture, supply and install wayfinding signage Broadbeach pilot program stage 1



2.4 Transport Improvement 2.4.O11 Wayfinding - Route Planning Transport Strategy 2031


2.4 Transport Improvement 2.4.O12 Wayfinding Implementation Transport Strategy 2031



2.4 Transport Improvement 2.4.O13 Pedestrian Priority Zones Transport Strategy 2031


2.4 Transport Improvement 2.4.O14 Active Transport - Broadbeach end-of-trip facilities study



LG314/621/17/096



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Estimated value of


periods)2.4 Transport Improvement 2.4.O15 Safe Routes to School Transport Strategy

2031(i) Quotation process $70,000 3 months Q4 Contract(s) be awarded under

delegation

2.4 Transport Improvement 2.4.O16 Place Analysis Southern Gold Coast - Palm Beach and Kirra



2.4 Transport Improvement 2.4.O17 Travel Demand Management GC600 Background Traveller Survey 2016



Program 3 - Community Health and Safety It is recommended that Council resolves as follows:

Ensure legislative compliance and promote sustainable business and living practices. Protect and strengthen the health, safety and amenity of the community.3.1 Animal Management 3.1.O1 Ibis Management Program (iv) Public Invitation to Offer $300,000 3 years 2 x 1 year Completed Q2.



3.1 Animal Management 3.1.O2 Aerial Application of Mosquito Larviciding and Surveying Services


3.1 Animal Management 3.1.O3 Pound Management Services and related lease

(iv) Quotation process.Social Procurement Opportunity

$2,071,000 5 years Q3 1. It is in the public interest to conduct a closed invitation process limited to social opportunities2. Recommendation to enter into the arrangement be brought back to Council for consideration

*

3.1 Animal Management 3.1.O4 Ventilation for Coombabah Cattery (i) Quotation process $70,000 3 months Q3 Contract(s) be awarded under delegation

Community Health and SafetySocial Development

3.1.O5 Online Gold Coast Community Directory (i) Single source: Ongoing licencing, support and maintenance to

existing systems



3.2.O1 Alcohol and Other Drug Testing services (ii) Public Invitation to Offer $760,000 2 years 1 year Completed Q2.Contract

LG314/411/17/013





LG314/411/17/045



3.2.O2 Health monitoring and injury management services

(i) Public Invitation to Offer $400,000 2 years 1 year Q3 Contract(s) be awarded under delegation


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Estimated value of


periods)3.4 Flooding & Drainage 3.4.O1 Detailed Design of Boat Ramp at Marks

Road Woongoolba(i) Quotation process $20,270 4 months Completed Q2. Contract

LG314/621/17/065 Contract(s) be awarded under delegation

3.4 Flooding & Drainage 3.4.O2 Supply and Delivery of Aluminium Drop Board Frame Supports and Fixtures



3.4 Flooding & Drainage 3.4.O3 Lake Hugh Muntz - Floating Reed Bed Evaluation Report



3.4 Flooding & Drainage 3.4.O4 Options Report For Repair/ Replacement of Interlocking Concrete Block Revetment Walls



3.4 Flooding & Drainage 3.4.O5 Concept Planning Report For Southern Cross Reserves Revetment Wall



3.5 Lifeguard Service 3.5.O1 Lifeguard surveillance tower inspection audits and maintenance

(iv) Public Invitation to Offer $696,000 3 years 2 x 1 year Completed Q1.Contract

LG314/690/16/061



3.6.O1 Gold Coast Waterwatch Program (i) Public Invitation to Offer $225,000 3 years Q3 Contract(s) be awarded under delegation

3.8 Social Development 3.8.O1 Delivery of Citywide Active and Healthy program

(ii) Expression of Interest and Invitation to Offer

$690,000 2 years 1 year Q3 Contract(s) be awarded under delegation

3.9 Social Development 3.9.O1 Southport Central Business District and Broadwater Parklands Mobility Map



Program 4 - Conservation and Environment It is recommended that Council resolves as follows:

Supports environmental sustainability, natural hazard and resource management and fosters sustainable management of our environment.4.1 Beaches and Waterways 4.1.O1 Beach nourishment for the Northern

Beaches and Palm Beach Shoreline projects


(iv)


$15,000,000 42 months Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

4.1 Beaches and Waterways 4.1.O2 Northern Beaches and Palm Beach Nourishment Project


(iv)


$16,309,000 22 months Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

4.1 Beaches and Waterways 4.1.O3 Narrowneck Reef Renewal Project Ocean Beaches Strategy 2013-23

(iv) Public Invitation to Offer $1,260,000 1 year Q3 Recommendation to enter into the contract be brought back to Council for consideration *

4.1 Beaches and Waterways 4.1.O5 Boobegan lock dive inspection (i) Quotation process $15,000 1 month Completed Q1.Contract

LG314/621/17/009


4.1 Beaches and Waterways 4.1.O6 Geotechnical investigations for the Northern Beaches and Palm Beach Shoreline projects



LG314/621/16/164


4.1 Beaches and Waterways 4.1.O7 Preparation of a Dredge Environmental Management Plan and Environmental Monitoring for the Northern Beaches and Palm Beach Shoreline




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periods)4.2 Catchment Management 4.2.O1 Water Sensitive and Urban Design and

Waterbody Assets *(i) Public Invitation to Offer $250,000 3 years 2 x 1 year Q3 Contract(s) be awarded under

delegation

4.2 Catchment Management 4.2.O3 Stormwater Relining Program 2016-18 (iii) Public Invitation to Offer $2,639,000 2 years Completed Q1.Contract

LG314/254/16/039


4.2 Catchment Management 4.2.O4 Workshop Facilitation By Cooperative Research Centre For Water Sensitive Cities 2016-2017

(i) Specialised supplier: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available



7.1 City Cleaning 7.1.O1 Pressure Cleaning of Footpaths (iv) Public Invitation to Offer $1,006,000 3 years 2 x 1 year Completed Q2.Contract

LG314/690/17/001


Program 5 - Economic Development It is recommended that Council resolves as follows:

Facilitate long term economic growth by promoting innovation and developing an internationally connected, highly skilled and educated community.5.1 Economic Development 5.1.O3 Ocean-side Cruise Ship Terminal

Feasibility Study Economic Development Strategy 2013-2023 *

(ii) Public Invitation to Offer $600,000 1 year Completed Q2.Contract

LG314/621/16/200


5.1 Economic Development 5.1.O5 Operation of Commercial Aquatic Recreational Activities *

(ii) Public Invitation to Offer $36,000 3 years Q3 Contract(s) be awarded under delegation

5.1 Economic Development 5.1.O9 Media Monitoring and Contacts Database Service



5.1 Economic Development 5.1.O32 International Arts and Culture Partnerships Initiative


LG314/621/16/199


5.1 Economic Development 5.1.O33 Delivery of Emerging Exporters Program Economic Development Strategy 2013-2023

(i) Quotation Process $50,000 3 months Completed Q1.Contract

LG314/621/17/010


5.1 Economic Development 5.1.O34 Preliminary Digital Concept Design for the trial of a Health and Knowledge Precinct


(i) Quotation Process $30,000 3 months Completed Q1.Contract

LG314/621/17/043


5.1 Economic Development 5.1.O35 Consultation Manager Enterprise Licence (ii) Single source: Only one supplier is reasonably available


LG314/1185/17/012

1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation

5.1 Economic Development 5.1.O36 Value Sharing Consultancy - Light Rail Stage 3


(i) Specialised supplier: Continuity of a previous/current engagement is required to maintain the continuity




LG314/621/17/013



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periods)5.1 Economic Development 5.1.O37 Curatorial consultancy services for the

City Gateway Public Art Project(i) Quotation Process $60,000 18 months Completed Q1.



5.1 Economic Development 5.1.O46 Specialist advisory services related to Gold Coast specific economic models

Economic Development Strategy 2013-2023 * *





5.1 Economic Development 5.1.O47 Provision of consultancy and international and national management services


(i) Single source: Only one supplier is reasonably available

$20,000 2 months Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation

5.1 Economic Development 5.1.O48 City Activation: Hoteling Stage Two Culture Strategy 2023 (i) Specialised supplier: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

$130,000 Q3 Contract(s) be awarded under delegation

5.1 Economic Development 5.1.O49 Quantity Surveyor Services for the Gold Coast Cultural Precinct Gallery Strategic Review



5.1 Economic Development 5.1.O50 Circus and Physical Theatre Culture Strategy 2023 (i) Specialised supplier: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


5.1 Economic Development 5.1.O52 Festivals and Events Umbrella Culture Strategy 2023 (i) Quotation process $60,000 Q3 Contract(s) be awarded under delegation


5.2.O1 Taste of Paradise Event 2016 (i) Quotation process $40,000 1 year Completed Q1.Contract

LG314/621/17/007



5.2.O1 Event Management 2016-17 Movies 'Under the Stars'


LG314/621/17/023



5.2.O1 Event Management of the 2016 'New Year's Eve Event' at the Esplanade, Paradise Point and Viney Park Coomera


LG314/621/17/023



5.2.O1 Event Management of the 2016 'New Year's Eve Event' at the Esplanade, Paradise Point and Viney Park Coomera


LG314/621/17/034





LG314/621/17/051





LG314/411/17/039



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periods)5.2 Tourism Management and Marketing



Program 5 - Economic Development - Commonwealth Games5.1 Economic Development 5.1.O1 Foot Hold Trap Open Innovation

Challenge(i) Quotation process $50,000 4 months Completed Q2. Contract

LG314/621/17/066Contract(s) be awarded under delegation

5.1 Economic Development 5.1.O1 Innovative proposals for the Startup Accelerator - Digital City Program

Economic Development Strategy 2013-2023 * * *

(ii) Closed Invitations for Innovative opportunities


5.1 Economic Development 5.1.O2 Innovative proposals for Broadband Business Case - Digital City Program




5.1 Economic Development 5.1.O7 City Marketing campaign Economic Development Strategy 2013-2023 *


5.1 Economic Development 5.1.O8 GC2018 City Image and Reputation (media accreditation, monitoring familiarisation program)

Economic Development Strategy 2013-2023 *



5.1 Economic Development 5.1.O9 Engage Reputation Institute to undertake global benchmarking






5.1 Economic Development 5.1.O10 GC2018 Public Domain Activation, City Image and Reputation



5.1 Economic Development 5.1.O14 Waste Management, City Services Economic Development Strategy 2013-2023 *


5.1 Economic Development 5.1.O15 Community Readiness Economic Development Strategy 2013-2023 *



5.1 Economic Development 5.1.O16 Camera Safety Network, Community Safety


(ii) Quotations from existing arrangemen t(s)


5.1 Economic Development 5.1.O17 Council Assets and Security, Community Safety




5.1 Economic Development 5.1.O19 City Presentation (e.g. Festoon lighting, banners, flags, lighting, scrim)





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periods)5.1 Economic Development 5.1.O21 City operations Out of Venue Review Economic

Development Strategy 2013-2023 *



LG314/621/17/044


5.1 Economic Development 5.1.O27 GC2018 Network Management

*(iii) Quotation process or bundled

Public Invitation to Offer$1,929,100 1 year Q3-Q4 Contract(s) be awarded under

delegation

5.1 Economic Development 5.1.O29 GC2018 Travel Demand Management Freight Operations Program 2016-17 *


LG314/621/17/067


5.1 Economic Development 5.1.O29 GC2018 Travel Demand Management Program Support and Initial Mobilisation Phase Training Activities *


LG314/621/17/033


5.1 Economic Development 5.1.O29 GC2018 Travel Demand Management



delegation

5.1 Economic Development 5.1.O30 GC2018 Venue Transport, LATTP



delegation

5.1 Economic Development 5.1.O31 GC2018 Lifeguard Services Economic Development Strategy 2013-2023 *

(i) Specialised supplier: Statement of licence, legislated

requirements, third party ownership of assets or industry regulated standards making it

impractical to invite quotes/tenders


5.1 Economic Development 5.1.O38 Community consultation software

*(i) Specialised supplier: Statement

of licence, legislated requirements, third party

ownership of assets or industry regulated standards making it



5.1 Economic Development 5.1.O39 Lifesaving services for GC2018

*(i) Single source: Only one supplier

is reasonably available$120,000 1 year Q3 1. Council is satisfied that only

one supplier is reasonably available2. Contract(s) be awarded under delegation

5.1 Economic Development 5.1.O40 Supply and delivery of 240 litre bin enclosures *


LG314/411/17/032


5.1 Economic Development 5.1.O41 Supply and deliver permanent signage

*(i) Quotation process or bundled

Public Invitation to Offer$487,000 1 year Q4 Contract(s) be awarded under

delegation

5.1 Economic Development 5.1.O43 Detailed masterplan for the out of venue wayfinding *

(i) Quotation process $50,000 1 year Q3 Contract(s) be awarded under delegation

5.1 Economic Development 5.1.O44 CBD Lighting Strategy

*(i) Quotation process $45,000 1 year Q3 Contract(s) be awarded under

delegation


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periods)5.1 Economic Development 5.1.O45 Nerang Street Master Plan

*(i) Quotation process $185,000 1 year Q3 Contract(s) be awarded under

delegation


5.2.O2 Consultancy for 'Be My Guest Program 2017' *





LG314/621/17/022







Program 6 - Parks, Recreation and Culture It is recommended that Council resolves as follows:

Manage a diverse network of high quality parks, open spaces and recreational facilities. Develop and support cultural experiences in the city.6.1 Community Centres 6.1.O3 Library Resources (iii) Utilise a government/LGAQ


$3,300,000 2 years 2 x 1 year Completed Q2.Contract

LG314/411/17/026


6.2 Community Support 6.2.O1 Access to a variety of Recreational Experiences within Public Open Space Study



6.3 Culture and Heritage 6.3.O1 Development and delivery of a generator/incubator : 2970° The Boiling Point.


* *(ii) Quotation Process or single

source$60,000 9 months Completed Q2.



6.3 Culture and Heritage 6.3.O2 Arts and Cultural Program 2016-17 - Multicultural Artist Development Initiative; Circus and Physical Theatre Sector Development; Sector Gatherings & Facilitated Networking events; Meetings/Networking/Training Workshops; Yarn - 3 day cross disciplinary professional development weekend; Site-specific performance making workshops; Power Up Your Arts Mentorship; South Stradbroke Island Artist Camp


* *(ii) Quotation Process or single

source$144,000 1 year Q3-Q4 1. It is in the public interest to

single source for the identified program or service2. Contract(s) be awarded under delegation

6.3 Culture and Heritage 6.3.O3 Gold Coast Cultural Precinct Stage 1 - alternative bridge alignment technical study






LG314/621/17/029


6.3 Culture and Heritage 6.3.O4 Helensvale Cultural Centre’s Youth Music Project


6.3 Culture and Heritage 6.3.O5 Soundbar Sessions 2016 (i) Quotation process $20,000 5 months Q3 Contract(s) be awarded under delegation


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periods)6.5 Major Sporting and Aquatic Centres


(i) Quotation process $115,000 1 year 1 year Completed Q2.Contract

LG314/411/17/011



6.5.O2 Supply and delivery of bulk LPG Gas to Miami and Nerang Aquatic Centres


LG314/411/16/052



6.5.O3 Management Services for Aquatic Centres

(iv)


$1,324,000 2 years 2 x 1 year Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *


6.5.O4 Supply and installation of roller shutters to Nerang Pool


LG314/690/17/016



6.5.O5 Supply of piped natural gas to City facilities



LG314/411/16/054



6.5.O6 Supply and delivery of bottled medical oxygen

(i) Single source: Goods/serv ices matches the existing



LG314/411/16/055



6.5.O7 Aquatic Centres strategic review (i) Quotation process $60,000 3 months Completed Q1.Contract

LG314/621/16/194











6.6.O1 Christmas decorations for indoor administration centres and libraries and provisional external decorating


LG314/254/17/009



6.6.O1 Design of lighting in live trees (i) Quotation process $30,000 3 months Completed Q1.Contract

LG314/621/17/011



6.6.O1 Installation of lighting in live trees (i) Quotation process $52,305 3 months Completed Q2.Contract

LG314/254/17/028





$14,100,000 3 years 2 years Completed Q2.Contract

LG314/690/16/063

Recommendation to enter into the Significant Contract be brought back to Council for consideration *


6.6.O10 The Operation of The Pavilion Café and Tourist Visitors Centre at the Broadwater Parkland

(ii) Quotation process.Social Procurement Opportunity

$216,000 3 years Q4 1. It is in the public interest to conduct a closed invitation process limited to social opportunities2. Contract(s) be awarded under delegation






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periods)6.6 Parks, Natural Areas and Recreation





6.6.O14 QEII Parklands Irrigation (i) Quotation process $60,000 1 month Completed Q2. Contract LG314/690/17/032




(i) Quotations from existing arrangemen t(s)

$25,000 1 week Completed Q2. Contract LG314/690/17/040

















(i) Utilise a government/LGAQ arrangement or Public Invitation

to Offer













6.6.O22 Supply and Delivery of One Tonne Bulka Bags of Granular Lime and Or Gypsum



















6.7 Tourist Parks and Campgrounds

6.7.O1, 6.7.O3, 6.7.O4

Management of Gold Coast Tourist Parks: Kirra Beach Tourist Park , Tallebudgera Creek Tourist Park, Burleigh Beach Tourist Park, Ocean Beach Tourist Park, Main Beach Tourist Park, Broadwater Tourist Park, Jacobs Well Tourist Park

(iv) *

Invitation to Offer following Significant Contracting Plan


LG314/411/16/021


*6.7 Tourist Parks and Campgrounds

6.7.O2 IT Support Services for Gold Coast Tourist Parks

(i) Quotation process $91,000 2 years Q3 Contract(s) be awarded under delegation

6.7 Tourist Parks and Campgrounds

6.7.O6 Water quality testing water feature and pool maintenance


LG314/690/16/058



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periods)6.7 Tourist Parks and Campgrounds

6.7.O7 Laundry and dry cleaning services (ii) Public Invitation to Offer $420,000 2 years Completed Q1.Contract

LG314/411/15/034


Program 7 - Waste Management It is recommended that Council resolves as follows:

Deliver waste infrastructure and provide waste collection, resource and recovery and waste disposal services.7.1 City Cleaning 7.1.O3 Clearance of overgrown vegetation and

control of invasive plant services on private property

(i) Public Invitation to Offer $117,000 1 year 2 years Q3 Contract(s) be awarded under delegation

7.2 Recycling 7.2.O1 Collection and Recycling of Ewaste Solid Waste Strategy 2024 *

(iv) Closed Invitation to Offer off government approved suppliers

$200,000 1 year 2 x 1 year Q3 Recommendation to enter into the contract be brought back to Council for consideration *

7.3 Waste Collection 7.2.O2 Materials Recovery Facility Market Analysis



7.3 Waste Collection 7.3.O1 Collection, Transportation and processing for reuse/disposal of landfill


(iv)


$7,600,000 2 years 3 x 1 year Q3 Recommendation to enter into the contract be brought back to Council for consideration *

7.3 Waste Collection 7.3.O2 Transport and Disposal of Household Hazardous Waste, Alkaline batteries, Mineral and Cooking Oils


(iv) Public Invitation to Offer $750,000 3 years 2 x 1 year Q4 Recommendation to enter into the contract be brought back to Council for consideration *

7.3 Waste Collection 7.3.O3 Regulated Waste Removal Services from Park Facilities and Depots



7.3 Waste Collection 7.3.O4 Supply and Delivery of Mobile Garbage Bins


(iv) Utilise a government/LGAQ arrangement or Public Invitation

to Offer


7.3 Waste Collection 7.3.O6 Collection, Transportation and Recycling of LPG Gas Cylinders, Degas Fridges, Air Conditioners and Used Lead Acid Batteries



$190,000 2 years 1 year Q3 Contract(s) be awarded under delegation

7.3 Waste Collection 7.3.O8 Collection, Transportation and Treatment of architectural and decorative paint under the Paintback Scheme





(Revenue neutral)

3 years Completed Q2.Contract

LG314/411/17/031


7.3 Waste Collection 7.3.O10 Toxicity assessment, stage 1, phase 1, of leachate visibility assessment




LG314/621/16/193


7.4 Waste Disposal 7.4.O1 Supply and Maintenance of Static Waste Compactor Equipment

Solid Waste Strategy 2024 *



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periods)7.4 Waste Disposal 7.4.O3 Recycling and Waste Recycling Facilities

(Molendinar and Reedy Creek)Solid Waste Strategy 2024 *

(iv)

*Extend existing contract to allow

for a social procurement opportunity following a Significant

Contracting Plan

$990,000 3 years 1 year Q4 1. It is in the public interest to conduct a closed invitation process limited to social opportunities2. Recommendation to enter into the Significant Contract be brought back to Council for consideration

*

7.4 Waste Disposal 7.4.O4 Maintenance of Council Weighbridges Solid Waste Strategy 2024 *

(iv) Quotation process or Public Invitation to Offer

$137,000 3 years 2 x 1 year Q4 Recommendation to enter into the contract be brought back to Council for consideration *

7.4 Waste Disposal 7.4.O5 Community Waste Education (i) Quotation process $150,000 10 months Completed Q1.Contract

LG314/621/16/187


7.4 Waste Disposal 7.4.O6 Collect and recycle plastic oil bottles from Waste Recycling Facilities





(Revenue neutral)

1 year Q4 Contract(s) be awarded under delegation

7.4 Waste Disposal 7.4.O9 Degas Fridges and Air Conditioners Solid Waste Strategy 2024


7.4 Waste Disposal 7.4.O10 FPDG Landfill Environmental Monitoring and Reporting Services

(ii) Public Invitation to Offer $ 216,446 3 years Q4 Contract(s) be awarded under delegation

7.4 Waste Disposal 7.4.O12 Tugun landfill capping and rehabilitation - design and construct or construction only


(iii) Public Invitation to Offer 1,520,000$ 6 months Q3 Contract(s) be awarded under delegation

Program 8 - Water and Sewerage It is recommended that Council resolves as follows:

Provide safe drinking water supplies and safe wastewater collection, treatment, reuse and disposal.8.2 Sewerage 8.2.O1 Maintenance of Odour Control System

Equipment(i) Public Invitation to Offer $435,700 1 year 1 year Completed Q2.



8.2 Sewerage 8.2.O3 Consultancy Services for Sewer Catchment Planning for Projects:Leachate Viability Assessment Phase 2 and 3)Stapylton Sewerage Catchment Servicing Strategy ReviewSewer Corrosion Modelling Development Coombabah Sewerage CatchmentOdour and Air Quality Impact Assessment Review 2015-20 Biodegradable Waste Management StrategyElanora STP Energy Efficiency Investigation

(ii) Quotation process or Public Invitation to Offer


8.2 Sewerage 8.2.O4 Development of a specification for Above-Ground Pipe Coating


LG314/621/16/196



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Estimated value of


periods)8.2 Sewerage 8.2.O4 Above ground coating rehabilitation for

water and sewage pipelines(i) Public Invitation to Offer $498,000 3 years Q3 Contract(s) be awarded under

delegation

8.2 Sewerage 8.2.O5 Supply and Delivery of Water and Sewerage Pipes

(iv) Utilise a government/LGAQ arrangement or Public Invitation

to Offer


8.2 Sewerage 8.2.O9 Review of Helensvale Sewage Pump Station Odour Impact Assessment


LG314/621/17/031


8.2 Sewerage 8.2.O10 Fourteen Safelit Kits (i) Specialised supplier: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

$30,000 1 month Completed Q1.Contract

LG314/411/16/057


8.2 Sewerage 8.2.O11 Training program for GCWW 2016 - 18 (iii) Public Invitation to Offer $2,500,000 1 year Q3 Contract(s) be awarded under delegation

8.2 Sewerage 8.2.O12 Asset Revaluation (i) Quotation process $50,000 6 months Q3 Contract(s) be awarded under delegation

8.2 Sewerage 8.2.O13 Vibration analysis on rotating machines at GCW STP


8.2 Sewerage 8.2.O14 Elanora Waste Water Treatment Plant aeration upgrade feasibility and energy efficiency study


LG314/621/17/027


8.2 Sewerage 8.2.O15 TaKaDu Software Implementation (i) Public Invitation to Offer $200,000 6 months Q3 Contract(s) be awarded under delegation

8.2 Sewerage 8.2.O16 OSI Pi Development - Implement Asset Frame and Predictive Modelling


8.2 Sewerage 8.2.O18 Bioresources management strategy market analysis


8.2 Sewerage 8.2.O19 Stapylton Sewerage Catchment Servicing Strategy Review


8.2 Sewerage 8.2.O20 T6 Water Reservoir Slop Stabilisation and Site Access Assessment 2016-17


8.2 Sewerage 8.2.O21 Safety Equipment and Lifting Gear Inspection Maintenance and Replacement






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Estimated value of


periods)8.2 Sewerage 8.2.O23 Sewer Odour and Corrosion Model

Development In The Coombabah Catchment







(ii) Public Invitation to Offer $412,500 3 years Completed Q2. Contract LG314/1185/16/004



(i) Quotation process $110,000 1 year Completed Q2. Contract LG314/411/16/049


8.2 Sewerage 8.2.O27 Trial of Certusbio Sensor (i) Single source: Goods/serv ices matches the existing


$0 6 months Completed Q2. Contract LG314/411/17/025



(ii) Public Invitation to Offer $135,620 1 year 1 year Completed Q2.Contract

LG314/690/17/017


8.3 Water 8.3.O2 Supply and delivery of Sewage Pumps and Ancillary Items

(iv) Public Invitation to Offer $1,780,000 3 years 2 x 1 year Completed Q1.Contract

LG314/411/16/022


8.3 Water 8.3.O3 Consultancy Services for Integrated Water Planning



8.3 Water 8.3.O4 Consultancy Services for Regulation and Pricing



8.3 Water 8.3.O5 Holistic Water Meter Services:including water meter reading, water meter supply and water meter replacement. Also the introduction of additional innovation and development capabilities to provide workable solutions e.g. automatic water meter reading and metered stand pipes and water station filling stations

(iv)

*


$24,861,000 5 years 5 years Q3 1. Extend existing arrangement 170/2011/01-02 Water Meter Reading Services to July 20172. It is noted that existing extension options for LG314/1210/15/002 Supply and Delivery of Water Meters and Dirtboxes, and LG314/690/14/001 Water Meter Replacement Services will be taken up to July 2017 to allow time to go to market for holistic water meter services3. Recommendation to enter into the Significant Contract be brought back to Council for consideration

*

8.3 Water 8.3.O6 Maintenance and Calibration of Gas Monitors

(i) Quotation process $81,000 1 year 2 x 1 year Q4 Contract(s) be awarded under delegation

8.3 Water 8.3.O7 Maintenance of Memcor Low Pressure Membranes and Equipment

(i) Quotation process $150,000 1 year 2 x 1 year Q4 Contract(s) be awarded under delegation


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Estimated value of


periods)8.3 Water 8.3.O8 Annual condition assessments for water

and sewerage pressure pipe lines and gravity sewage mains

(iv) Public Invitation to Offer $5,600,000 4 years up to 2 years Q3 Recommendation to enter into the contract be brought back to Council for consideration *

8.3 Water 8.3.O10 Condition Monitoring of Rotating Machines


LG314/690/17/014


8.3 Water 8.3.O11 Network Asset Attribute Data Capture (i) Quotation process $86,455 6 months Completed Q2. Contract LG314/1185/17/011


8.3 Water 8.3.O12 Trial of the Visenti System, Broadbeach (i) Specialised supplier: Statement of licence, legislated





8.3 Water 8.3.O13 Potable Water Disinfection Improvement (i) Quotation process $160,000 6 months Q3 Contract(s) be awarded under delegation

8.3 Water 8.3.O14 Development of Recycled Water Management Plan


8.3 Water 8.3.O15 GCRT Stage 1 Defect Repairs (i) Quotation process $132,000 5 months Q4 Contract(s) be awarded under delegation

Program 9 - Organisational Capability It is recommended that Council resolves as follows:

Corporate planning and governance including the management of strategic risk, people, financial and information resources.9.2 Financial Management 9.2.O1 Advanced Rate Recovery (iv) Public Invitation to Offer $4,750,000 3 years 2 x 1 year Q3 Recommendation to enter into the

contract be brought back to Council for consideration *

9.2 Financial Management 9.2.O3 Local Government Platform - Test & Training Services

(iii) Specialised supplier: Continuity of a previous/current engagement is required to maintain the continuity



$1,530,000 10 Months Completed Q2.Contract

LG314/621/17/017


9.2 Financial Management 9.2.O4 Legal Management System (ii) Public Invitation to Offer $200,000 3 Years Q3 Contract(s) be awarded under delegation

9.2 Financial Management 9.2.O5 Specialist Security Services (iii) Public Invitation to Offer $1,000,000 3 years Q3 Contract(s) be awarded under delegation

9.2 Financial Management 9.2.O6 Aerial Imagery Products and Services (i) Public Invitation to Offer $195,000 3 years Completed Q2.Contract

LG314/621/17/017



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Estimated value of


periods)9.2 Financial Management 9.2.O7 Consultancy for Fuel Tax credit rebate (i) Quotation process $30,000 3 months Completed Q1.



9.3 Human Resources 9.3.O2 Organisational Capability Services

*(iv) Public Invitation to Offer $2,750,000 5 years Q3 Recommendation to enter into the


9.3 Human Resources 9.3.O3 Employee Assistance Program (EAP) Services *


9.4 Information Management 9.4.O1 Service Now Licencing

*(iii) Single source: Ongoing licencing,


$1,170,000 3 years Completed Q1.Contract

LG314/411/16/057


9.4 Information Management 9.4.O2 Commvault Enterprise Licence

*(i) Single source: Ongoing licencing,



9.4 Information Management 9.4.O3 Data De Duplication System licenses, support or maintenance

(i) Single source: Ongoing licencing, support and maintenance to

existing systems


LG314/1185/14/008


9.4 Information Management 9.4.O4 Provision of Secondary Data Centre Hosting Services


existing systems


9.4 Information Management 9.4.O5 Microwave Licence Renewal for satellites (i) Single source: Ongoing licencing, support and maintenance to

existing systems



9.4 Information Management 9.4.O6 e-Recruitment licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O7 FigTree System licenses, support or maintenance


existing systems



9.4 Information Management 9.4.O9 12D Model Software licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O10 Supply, Maintenance or Repair Services for Microwaves


existing systems



9.4 Information Management 9.4.O11 iSPOT eDOCS licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O12 SAP support or maintenance (iii) Single source: Ongoing licencing, support and maintenance to

existing systems


9.4 Information Management 9.4.O13 DHI Mike Products - Maintenance or Support


existing systems



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periods)9.4 Information Management 9.4.O14 Fujitsu - Hardware Maintenance

Agreement(i) Single source: Ongoing licencing,



9.4 Information Management 9.4.O15 Storage Essentials licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O16 H2OMAP & Info Suites licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O17 Chris 21 Identity Connector Service (i) Single source: Ongoing licencing, support and maintenance to

existing systems


9.4 Information Management 9.4.O18 Oracle Databases licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O19 Oracle Middleware (SOA Suite, Weblogic, BEA Integration)


existing systems


9.4 Information Management 9.4.O20 Hitachi Data Storage Maintenance (i) Quotation process or bundled Public Invitation to Offer


9.4 Information Management 9.4.O21 Customer Contact Knowledge Management System licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O22 learning platform licenses, support or maintenance


9.4 Information Management 9.4.O23 Radio Frequency Identification Returns or Sorter Solution


existing systems


9.4 Information Management 9.4.O24 Fujitsu Processor Upgrade (i) Single source: Ongoing licencing, support and maintenance to

existing systems


9.4 Information Management 9.4.O25 Library PC Management or Pay for Print Solution


existing systems


9.4 Information Management 9.4.O26 Clarity Software licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O27 WinCom4XP or WinCom4Win7 licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O28 End-User Computing licenses, support or maintenance

(iii) Single source: Ongoing licencing, support and maintenance to

existing systems



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periods)9.4 Information Management 9.4.O29 Citizen Connect Mobile Application

licenses, support or maintenance(i) Single source: Ongoing licencing,



9.4 Information Management 9.4.O30 Toad for Oracle licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O31 3Par Utility Ready Storage licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O32 Wastedge licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O33 Online Community Consultation Database licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O34 Tuflow licenses, support or maintenance (i) Single source: Ongoing licencing, support and maintenance to

existing systems


9.4 Information Management 9.4.O35 IBM System Architect and Doors licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O36 Open Administrator licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O37 PDOnline Application licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O38 Chris 21 licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O39 Atlas id and Profile id licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O40 Software Modelling Solution for the Local Government Infrastructure Plan


existing systems


9.4 Information Management 9.4.O41 Media Streaming Solution (i) Single source: Ongoing licencing, support and maintenance to

existing systems


9.4 Information Management 9.4.O42 Workplace Health and Safety System (Myosh) licenses, support or maintenance


existing systems


9.4 Information Management 9.4.O43 OpenText - Web Content Management System Implementation and Support Services


existing systems



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periods)9.4 Information Management 9.4.O44 Oracle Tuxedo licenses, support or

maintenance(i) Single source: Ongoing licencing,



9.4 Information Management 9.4.O46 Implementation of Project Online (i) Specialised supplier: Statement of licence, legislated




9.4 Information Management 9.4.O47 Internet of Things (IOT) Advisory Panel (i) Quotation process $200,000 5 months Completed Q2.Contract

LG314/1185/17/018


9.4 Information Management 9.4.O48 SAI Global Products and Services (i) Single source: Ongoing licencing, support and maintenance to

existing systems



9.4 Information Management 9.4.O49 Low Power Wide Area Network (LPWAN)


LG314/1185/17/016


9.5 Risk Management 9.5.O1 Provision of WHS Training and Development


9.5 Risk Management 9.5.O3 Locking Mechanisms and Locksmith Services


9.5 Risk Management 9.5.O5 Job Task Analysis For Health and Injury Management



Program 10 - Internal Services It is recommended that Council resolves as follows:

Products, services and facilities provided to internal customers to enable them to deliver products and services to the community.10.1 Council Support 10.1.O1 City Chinese Translation (Written)

Services(i) Specialised supplier: The unique

or proprietary nature of the goods or services being sought has no suitable alternatives available



10.2 Design Services 10.2.O1 Provision of Geotechnical and Materials Testing Services


10.2 Design Services 10.2.O2 Provision of a Surveying Services (i) Public Invitation to Offer $430,000 3 years Completed Q2.Contract

LG314/690/16/076


10.3 Fleet and Plant 10.3.O1 Supply of Oils and Lubricants (i) Utilise a government/LGAQ arrangement or Public Invitation

to Offer


10.3 Fleet and Plant 10.3.O2 Provision of Bulk Petroleum Products (iii) Utilise a government/LGAQ arrangement or Public Invitation

to Offer

$1,940,000 1 year 1 year Q3 Contract(s) be awarded under delegation

10.3 Fleet and Plant 10.3.O3 Provision of Intermittent Hire of Plant and Trucks

(iv)




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periods)10.3 Fleet and Plant 10.3.O4 General Plant Operations and

Maintenance(iii) Utilise a government/LGAQ



10.3 Fleet and Plant 10.3.O5 Heavy Plant Operations and Maintenance

(iii) Utilise a government/LGAQ arrangement or Public Invitation

to Offer


10.3 Fleet and Plant 10.3.O6 Minor Equipment Operations and Maintenance


to Offer


10.3 Fleet and Plant 10.3.O7 Acquisition of Passenger/Light Vehicles Operations and Maintenance


arrangement


10.3 Fleet and Plant 10.3.O8 Acquisition of Light Commercial Vehicles Operations and Maintenance


arrangement


10.3 Fleet and Plant 10.3.O9 Acquisition of Trucks 2T-8T Operations and Maintenance


arrangement


10.3 Fleet and Plant 10.3.O10 Fleet acquisition 2016-17 under Local Buy Trucks CAB Chassis NPN-04-13

(i) Quotation Process or single source from government/LGAQ

arrangement


LG314/411/17/005


10.3 Fleet and Plant 10.3.O10 Acquisition of Trucks >8T Operations and Maintenance


arrangement


10.3 Fleet and Plant 10.3.O11 Acquisition of Two Way Radio Operations and Maintenance

(i) Quotation Process or single source from government/LGAQ

arrangement


10.3 Fleet and Plant 10.3.O17 Supply and Delivery of 17 Variable Message Signs *


LG314/411/17/015


10.3 Fleet and Plant 10.3.O18 Supply and Delivery of Four Column Lift Hoists




10.4 Internal Support Services 10.4.O1 Supply and Delivery of Office Products (iv) Public Invitation to Offer $1,760,000 3 years 2 x 1 year Completed Q1.Contract

LG314/411/16/001


10.4 Internal Support Services 10.4.O2 Mail Collection and Opening Services and Postage of Mail

(iii) Single source: Only one supplier is reasonably available

$3,600,000 3 years Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation

10.4 Internal Support Services 10.4.O3 Master Media Services (Advertising) (iii) Utilise a government/LGAQ arrangement or Public Invitation

to Offer


10.4 Internal Support Services 10.4.O4 Supply Of Vending Machines To Council Administration Buildings




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periods)10.4 Internal Support Services 10.4.O5 Business Analysis Study: Future

Solutions for City Infrastructure's Construction Waste Materials




10.5.O1 Commercial Advertising on Council Controlled Land and Facilities

(iv) Public Invitation to Offer $906,000 (Revenue)

10 years Q3 Recommendation to enter into the contract be brought back to Council for consideration *


10.5.O2 Creative and Digital Services (i) Public Invitation to Offer $300,000 2 years 1 year Q3 Contract(s) be awarded under delegation


10.5.O3 Video/Electronic Production Services (i) Public Invitation to Offer $310,000 3 years Completed Q2. LG314/411/16/008



10.7.O1 Supply, installation, maintenance, repair and hire of fencing solutions

(iv)



LG314/690/16/032



10.7.O2 Maintenance and repair of automatic doors

(iv) Public Invitation to Offer $252,000 3 years 2 x 1 year Completed Q1.Contract

LG314/690/16/055



10.7.O3 Minor Building Works and Services (iv)




10.7.O4 Electrical Installations Repairs and Maintenance for Council owned assets Citywide *



10.7.O4 Testing and Tagging for Council owned assets Citywide *

(iv) Quotation process.Social Procurement Opportunity

$80,000 3 years 2 x 1 year Q3 Recommendation to enter into the contract be brought back to Council for consideration *


10.7.O6 Lift maintenance at Council buildings (iv) Public Invitation to Offer $625,000 3 years 2 x 1 year Completed Q2.Contract

LG314/690/16/062



10.7.O7 Citywide Internal Cleaning (iv)

*Quotation process.

Social Procurement Opportunity for a Significant Contract

$6,000,000 3 years 2 x up to 1 year

Q3 1. It is in the public interest to conduct a closed invitation process limited to social opportunities2. Recommendation to enter into the Significant Contract be brought back to Council for consideration

*


10.7.O11 Pimpama Microwave Lease (i) Specialised supplier: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


LG314/1185/17/013



10.7.O12 Electricity Supply For Watchman Lights (i) Single source: Goods/serv ices matches the existing


$ 80,000 1 year Completed Q2.Contract

LG314/1185/17/018



10.7.O13 Register of providers for various segments of the energy management industry



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periods)10.7 Property and Facilities Management

10.7.O14 Register of energy generation system providers




(i) Quotation process $15,000 1 week Completed Q2. Contract LG314/690/17/038







10.7.O17 Corporate Building Asset Survey Report (i) Quotation process $30,000 1 month Completed Q2. Contract LG314/621/17/059












(i) Quotation process $83,922 2 years Completed Q2. Contract LG314/690/17/015











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Attachment 2: Amended City Contracting Plan 2016-17Annexure 3: Exceptions to Seeking Competitive Offers 2016-17

Purpose Strategy Op

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Supplier Sourcing Method

Program 1 City Planning

1.1 Land Management and DevelopmentPlanning and Environment has a requirement for Integran Pty Ltd to provide specialist expert technical support in statutory infrastructure planning (e.g. prepare Local Government Infrastructure Plan (LGIP)), including: schedules of works for infrastructure networks, provision of software solutions for modelling infrastructure demand and cost of supply, and undertake third party review of draft LGIP. There are only a very limited number of specialist infrastructure planning consultants that have the ability, capability and experience in assisting councils with preparation, on-going improvements and updates of the LGIP, with each having particular experience and skillsets which may be required. Due to the high corporate risk profile, sensitivity and urgent nature of LGIP, it is recommended that Integran Pty Ltd be nominated to assist with additional LGIP preparation tasks if required. Although Integran are currently contracted to Council for LGIP preparation, financial modelling, and review, there are likely to be future additional tasks for which their support will be required (and not covered by the current contract), and where their current involvement would result in the best value for Council.

City Plan

* * *Integran Pty Ltd Single source: Continuity of previous/current

engagement is required to maintain continuity of expert consultancy or advice making it disadvantageous or impractical to invite quotes/tenders

Planning and Environment has a requirement for PIE Solutions Pty Ltd to provide specialist services in a limited field.There are only a very limited number of specialist infrastructure planning consultants that have the ability, capability and experience in assisting councils with preparation, on-going improvements and updates of the LGIP, with each having particular experience and skillsets which may be required. Due to the high corporate risk profile, sensitivity and urgent nature of LGIP, it is recommended that PIE Solutions Pty Ltd be nominated to assist with additional tasks where their skillsets are required to ensure expediency in dealing with various emerging LGIP issues.

City Plan

* * *PIE Solutions Pty Ltd Single source: Continuity of previous/current


1.2 Land Use and Urban PlanningBitzios Consulting provides the transport component of the LGIP. Bitzios Consulting Single source: Continuity of previous/current


Planning and Environment has a requirement for HASSELL to work on light rail related built form and urban design matters. Their knowledge about the City in relation to the Light Rail Stage 3, and their understanding of these matters locally reduces risk for Council in appointing a specialist experienced consultant with in-house, architecture, urban design and landscape architecture expertise to deal with these matters.

Gold Coast City Transport Strategy 2031 * * *

Hassell Single source: Continuity of previous/current engagement is required to maintain continuity of expert consultancy or advice making it disadvantageous or impractical to invite quotes/tenders

Planning and Environment has a requirement for Leslie Jenkins to provide continuity of supply. Lesley Jenkins is a qualified and experienced specialist historian and has been engaged to Council for the last 10 years to prepare histories for the heritage collection and the Local Studies Library. This service will provide essential historical data to support the Culture Strategy 2023 – Strategic Outcome 3.3 (developing a heritage management plan), the development of the Gold Coast Local Heritage Register and production of heritage publications and place histories.

Culture Strategy 2024 * * *

Leslie Jenkins Single source: Continuity of previous/current engagement is required to maintain continuity of expert consultancy or advice making it disadvantageous or impractical to invite quotes/tenders

City Planning has the ongoing requirement for Urbis Pty Ltd to provide continuity of supply for the Building Height Study Report Review. The previous draft study prepared by Urbis requires revisions to be carried out and due to confidentiality requirements and continuity of authorship it would be disadvantageous to seek competitive offers. A new consultant would be required to comprehensively review the draft material and provide analysis and mapping from a less informed position.

Gold Coast City Transport Strategy 2031

Urbis Pty Ltd Single source: Continuity of previous/current engagement is required to maintain continuity of expert consultancy or advice making it disadvantageous or impractical to invite quotes/tenders


Plan


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2.1 Parking Facilities and RegulationCity Infrastructure has a requirement for Z Card Pocket Media Solutions to provide Council's Active Travel ‘Walk and Cycle’ Maps. No other supplier can produce these as Z-Card, currently has a patent on the Walk and Cycle Maps. *

Z Card Pocket Media Solutions Single source: Only one supplier reasonably available

2.4 Transport ImprovementCity Infrastructure has a requirement for Foamhand Limited (Australia and London) to provide, develop and implement testing and readiness programs for GC2018, focussing on the Transport Control Centre, Venue Precinct Operations and the interface between the Transport Functional Area and other relevant areas (eg. City Operations and Security). Foamhand have extensive experience in event planning and delivery with an emphasis on transport management with key strategic roles for the 2012 London Olympic and Paralympic Games, 2014 Glasgow Commonwealth Games, and more recently operational readiness for the 2015 Rugby World Cup. Global supplier with specialised management experience in the delivery of transport readiness for major events who will work with Council officers to impact specialist advice and assistance for the transport functional area readiness assessment for the Commonwealth Games 2018 TM utilising learnings from previous global events.


Foamhand Limited (Australia and London)

Single source: Program or service categories where it is in the public interest that Council single source

City Infrastructure has the requirement for GHD Pty Ltd to continue to supply intermittent Superintendency and Inspection Services Gold Coast City Transport Strategy 2031 *

GHD Pty Ltd Single source: Continuity of previous/current engagement is required to maintain continuity of expert consultancy or advice making it disadvantageous or impractical to invite quotes/tenders

Sole agent for SSI USA the manufacturers of Silspec 900 PNS which forms part of a patented total expansion joints system called Granor XJW. Specialised products are required in order to complete bridge maintenance work for City Assets. Granor Rubber & Engineering's expansion joint system has been trialled over many years and proven to perform in all conditions.

Gold Coast City Transport Strategy 2031 *

Granor Rubber & Engineering Pty Ltd

Single source: Only one supplier reasonably available

Planning and Environment have a requirement for ongoing support and further development of the capacity for growth model created for considering growth in the current and proposed light rail corridors. The growth model is a highly specialised and methodological planning tool is required to be used on an ongoing basis to ensure the current corridor work to continue without interruption and is required to ensure the timely delivery of the Light Rail Planning work and ultimately the Light Rail Stage 3.


Macro Plan Holdings Pty Ltd Single source: Continuity of previous/current engagement is required to maintain continuity of expert consultancy or advice making it disadvantageous or impractical to invite quotes/tenders

City Infrastructure has a requirement for Mott MacDonald Australia Pty Ltd to provide services as specialist TDM Event advisors (particularly Rose McArthur) to further the program planning and support the City as the Transport User Readiness (Travel Demand Management) program accelerates. This company is a recognised industry leader in Travel Demand Management, particularly for events based programs (having worked extensively on events such as Olympics and Commonwealth Games). Particularly MottMcDonald employ Rose McArthur, who has previously provided expert advice for the development of the City's GC2018 TDM program and will be required to expand on previous analysis work on future program planning delivered in readiness for Commonwealth Games 2018™.


Mott MacDonald Australia Pty Ltd

Single source: Continuity of previous/current engagement is required to maintain continuity of expert consultancy or advice making it disadvantageous or impractical to invite quotes/tenders


3.1 Animal Management


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Community Services, and Planning and Environment has a requirement for Currumbin Wildlife Hospital and Currumbin Wildlife Sanctuary Hospital Foundation to provide specialist veterinary care for orphaned, sick or injured Koala’s on the Gold Coast. This is the only veterinary hospital on the Gold Coast that specialises in the expert veterinary care of Koalas.

Currumbin Wildlife Hospital and Currumbin Wildlife Sanctuary Hospital Foundation


3.3 Emergency / Disaster ManagementCity Infrastructure has a requirement for Australian Red Cross Society to provide Disaster Recovery print materials. Australian Red Cross manage Evacuation Centres on behalf of Council as documented in the City of Gold Coast Local Disaster Management Plan. To support their ability to carry out this role, Council needs to procure information booklets, etc. produced by Australian Red Cross to keep in Welfare stores, ready for distribution through evacuation centres.

Australian Red Cross Society Single source: Program or service categories where it is in the public interest that Council single source

City Infrastructure has a requirement for H Polesy & Co Pty to provide packaged bedding packs for recovery centres. H Polesy and Co supply specialist emergency welfare textiles (specially packaged bedding packs) which are needed to support the operation of evacuation centres. From time to time City of Gold Coast needs to procure these resources to keep in the Welfare Stores, so they are on hand for evacuation centre operations.

H Polesy & Co Pty Single source: Program or service categories where it is in the public interest that Council single source

Community Services has a requirement for Qld Fire and Emergency Services (QFES) to provide hazard reduction burn programs and other related fire services. Each year the City undertakes a hazard reduction burn program to help manage bushfire risks in City managed parks. The work is complex and involves considerable tactical and operational planning as well as interoperability with local rural fire brigades. The QFES is best placed to deliver these unique and highly specialised services. In addition, given the inherent risk associated with these works, the capacity of the City to draw upon the greater resources and technical expertise of the fire service is advantageous.

*Qld Fire and Emergency Services (QFES)


City Infrastructure has a requirement for Sonic Health Plus Pty Ltd to provide a medical service that can provide immediate/same day medical treatment to injured workers for work related injuries. This allows the worker the opportunity to receive treatment and be returned to work as soon as possible safely and assist in their recovery. Sonic Health Plus is the only provider to provide a packaged service for tele health and medical clinics across the Gold Coast.

Sonic Health Plus Pty Ltd Single source: Only one supplier reasonably available

3.7 Public SafetyCommunity Services has a requirement for Mediquip Pty Ltd to provide servicing of oxygen units at Council's aquatic centres.

* *Mediquip Pty Ltd Single source: Only one supplier reasonably

available

Community Services has a requirement for Ocean and Coast Research to provide Shark surveying services to Regatta Waters Lake. This is the only company that can provide shark surveying services to Regatta Waters Lake. * *

Ocean and Coast Research Single source: Only one supplier reasonably available

Community Services has a requirement for Royal Life Saving Queensland Inc. to provide qualified pool lifeguard staff for Council aquatic centres/beaches. * *

Royal Life Saving Queensland Inc.





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City Infrastructure has a requirement for Miggiore Pty Ltd trading as Runaway Bay Marina to provide Berthing of Council's vessel for close and easy access to the Seaway. The vessel is primary used for hydrographic survey purposes (Kingscliff to North Stradbroke Island). The marina is in a location allowing for easy access for staff, without the need to launch and retrieve for each shift, reducing transit time and reducing the risk for the Council Staff. Having the vessel moored at the Marina also reduces the travel time. The Hydrographic survey is weather dependent and the benefits of being able to launch quickly, and return to the marina quickly and safely in bad weather, removing the necessity of retrieving the vessel in these instances. Fuels and oils are readily available onsite. With the vessel berthed, it also removes the need for quarterly trailer servicing, reduces the items stored at the Miami Depot, speeds up monthly water quality duties,

Ocean Beaches Strategy 2013-2023 * *

Miggiore Pty Ltd trading as Runaway Bay Marina


4.3 Natural Environment ConservationHabi-Tec provide specialised services for climbing trees and installing habitat hollows for biodiversity and sensitive veterian tree management. Habi-Tec are the only supplier on the Gold Coast that provides the habitat creation / activation in existing mature trees.

Habi-Tec Single source: Only one supplier reasonably available


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5.1 Economic DevelopmentEDMP has a requirement for Contemporary International Asia Pacific Pty Ltd to provide progression of the development of a strategy for the execution of the strategic workforce planning activities required for Commonwealth Games readiness. An Australian supplier with specialised event and workforce planning experience working with 15,000 plus staff and volunteers, who will work with Council officers to impart specialist advice and assistance for the strategic workforce planning in readiness for Commonwealth Games 2018™.


* * *Contemporary International Asia Pacific Pty Ltd


EDMP has a requirement for Donald Cant Watts Corke (Qld) Pty Ltd to provide ongoing consultancy and services related to the Gold Coast Cultural Precinct Project cost planning. They have been engaged for the Gold Coast Cultural Precinct (GCCP) since 2013, appointed through a competitive tendering process. Donald Cant Watts Corke have provided specialist cost planning services as part of the international design competition in 2013 and in 2014 providing specialist cost planning advice though the Master planning and business planning process. In 2015 Donald Cant Watts Corke have continued with specialist advice relating to the appointment of key consultants and proposed Managing Contractor. DCWC specialist services are required to continue through the design development and construction phases of the GCCP project to provide financial and cost planning continuity critical to the successful delivery.


* * *Donald Cant Watts Corke (Qld) Pty Ltd


EDMP has a requirement for DSY International to provide services as a dedicated supplier familiar in market resources, to stimulate international activities on behalf of the City through high-level partnership development, mentoring, strategy development, support services and program delivery. The Gold Coast has a long standing relationship with China through a number of sister city agreements including Beihai, established in 1997 and more recently Zhuhai, since 2012. Based on economic principles, the civic relationship has strengthened with several years of engagement by the City of Gold Coast promoting international trade initiatives. In addition to the affiliation with these sister cities, recent civic and officer engagement with various cities in China has revealed several areas of opportunity for Gold Coast stakeholders. There is an ongoing need to facilitate the development of the City of Gold Coast’s commercial capacity, positioning the Gold Coast as an emerging trade and investment partner in China. The Economic Development Strategy 2013-2023 and International Plan identify China as a priority market. Continuity in further developing relationships in this complex market is critical to the city’s success in the region.


* * *DSY International Single source: Continuity of previous/current


EDMP has a requirement for Jones Lang Lasalle Qld Pty Ltd to provide ongoing consultancy and services related to the Gold Coast Cultural Precinct planning and strategy. Jones Lang Lasalle has provided specialist advisory services for the purpose of capturing maximum value from selected land assets to support the delivery of the Gold Coast Cultural Precinct in terms of the Real Estate Strategy and Transaction/Procurement Strategy.


* * *Jones Lang Lasalle Qld Pty Ltd Single source: Continuity of previous/current


EDMP has a requirement for Savills Project Management Pty Ltd to provide ongoing consultancy and services related to the Gold Coast Cultural Precinct business planning. They have been engaged previously for the Gold Coast Cultural Precinct (GCCP) and it is important to maintain continuity of services relating to business planning for the Gold Coast Cultural Precinct.


* * *Savills Project Management Pty Ltd


5.2 Tourism Management and MarketingEngage ARM Architecture to ensure continuity of the Council endorsed Masterplan for the new Art Gallery. ARM were the winners of the Cultural Precinct Design Competition.

Culture Strategy 2023 *

ARM Architecture Single source: Continuity of previous/current engagement is required to maintain continuity of expert consultancy or advice making it disadvantageous or impractical to invite quotes/tenders


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ARUP engaged by ARM Architecture and ADCO to deliver technical design and specification for the GCCP Green Bridge. Economic Devel Strategy 2013-2023Gold Coast 2020

ARUP Pty Ltd Single source: Continuity of previous/current engagement is required to maintain continuity of expert consultancy or advice making it disadvantageous or impractical to invite quotes/tenders

Cardno are developers of the MetOcean model for dive sites. Economic Devel Strategy 2013-2023Gold Coast 2020

Cardno (Qld) Pty Ltd Single source: Continuity of previous/current engagement is required to maintain continuity of expert consultancy or advice making it disadvantageous or impractical to invite quotes/tenders

Community Services has a requirement for Community Information Support Services (trading as My Community Directory) to provide an online community directory product and service not available elsewhere. Provision, maintenance, support and training for external hosted online directory of community organisations, services and facilities available in the Gold Coast to improve the online functionality and searchability of the Gold Coast Community Guide.


* * *Community Information Support Services (trading as My Community Directory)


Engage Volunteering Gold Coast to work with major events recruiting volunteers as required, they are the only volunteering organisation on the Gold Coast with a database of volunteers to utilise.


Volunteering Gold Coast Single source: Program or service categories where it is in the public interest that Council single source


6.4 Library ServicesCommunity Services has a requirement for Education Technology Specialists Pty Ltd to provide ongoing STEAM programs offered to City Libraries customers. This supplier provides value for money and will be used for future purchases. This supplier is only Australian provider of STEAM programs.

Education Technology Specialists Pty Ltd


Community Services has a requirement for Gajendra Rawat Paper Conservation to provide preservation of historical manuscripts and documents in Local Studies Library. This supplier is only Queensland provider of paper preservation services.

Gajendra Rawat Paper Conservation


Community Services has a requirement for The Benevolent Society (Gold Coast) to provide Delivery of the Read to Me program to AEDI-identified vulnerable Gold Coast communities for the City Libraries. Funding under the umbrella of Best Start Initiative has been pledged by the Queensland State Government to allow the City to deliver support to families and children with early childhood literacy programs. The Benevolent Society (Gold Coast) has developed and delivered the Australian Early Development Index (AEDI) Volunteer Reading Project Read to Me where children identified as at risk receive one-on-one reading and support. This program meets the objectives of the Best Start Family Literacy initiatives.

The Benevolent Society (Gold Coast)


6.7 Tourist Parks and CampgroundsSpecialists in the Tourist Park Industry offering consultancy work relating to business and accountancy advice. BDO Advisory Single source: As a result of the specialised nature

of the services that are sought, it would be impractical or disadvantageous to invite quotes or tenders


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Plan

Engaged by Cardno to undertake legacy civil work and athletics track design. Economic Devel Strategy 2013-2023Commonwealth Games 2018

Hill and Canning Consulting Engineers Pty Ltd t/a SportEng


Provides an easy to use, advanced web based tour desk solution to sell a vast selection of tourism and leisure products to Tourist Park guests. Used as a marketing tool to encourage guests to book at Council Tourist Parks.

Ticketmates Australia Pty Ltd Single source: As a result of the specialised nature of the services that are sought, it would be impractical or disadvantageous to invite quotes or tenders

Online rating site for the accommodation industry. Trip Advisor Single source: Only one supplier reasonably available


7.4 Waste DisposalCommunity Services has a requirement for AECOM Australia Pty Limited to provide consultancy services and expert advice relating to landfill gas monitoring at Suntown Landfill. AECOM has been the expert specialist undertaking in-home and soil gas monitoring services at the Suntown landfill. Part of that service requires detailed analysis against numerous years of collated data. AECOM technicians also have established relationships with residents that have in-home monitors.


AECOM Australia Pty Limited Single source: Continuity of previous/current engagement is required to maintain continuity of expert consultancy or advice making it disadvantageous or impractical to invite quotes/tenders

Community Services has a requirement for Impact Blue Pty Ltd to provide ongoing requirement on matters relating to Suntown Landfill. This supplier is a technical expert who has detailed knowledge of the history of Suntown landfill. He has been engaged as "expert witness" by Council's legal counsel on the Suntown Landfill matter.


Impact Blue Pty Ltd Single source: Continuity of previous/current engagement is required to maintain continuity of expert consultancy or advice making it disadvantageous or impractical to invite quotes/tenders


8.1 Recycled WaterGold Coast Water has a requirement for International Water Centre Pty Ltd to act as an independent expert peer reviewer in the Long Term Recycled Water Release Plan, Commonwealth Games Potable Water Quality Plan and Receiving Water Quality Plan to ensure scientific and engineering rigour of the plan outcomes. The International Water Centre is a joint venture between four leading Australian Universities (University of Western Australia, Griffith University, Monash University and the University of Queensland) and provides education and training, applied research and expert services both nationally and around the world.

International Water Centre Pty Ltd


8.2 Sewerage


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Gold Coast Water has a requirement for Uniquest Pty Limited (The University of Queensland) t/a SeweX to provide assistance in the setup of odour and corrosion models in sewer networks including ongoing support and maintenance for the SeweX models. SeweX is an advanced mathematical modelling tool describing the physical, chemical and biological processes in sewers. It was developed by the Advanced Water Management Centre at The University of Queensland in conjunction with several major Australian water utilities and the SCORe project. Uniquest provides particularly specialised failure testing, analysis and associated reporting and recommendations for Asbestos Cement (AC) Pipe, including crush testing. The researchers at Uniquest have specialist expertise and a purpose built facility for failure testing and associated report and recommendation provision.

* * *Uniquest Pty Limited (The University of Queensland) t/a SeweX

Single source: As a result of the specialised nature of the services that are sought, it would be impractical or disadvantageous to invite quotes or tenders

Gold Coast Water has a requirement for Uniquest Pty Limited (The University of Queensland) t/a SeweX to provide consulting, failure/ condition testing/ reporting and advisory services relating to water and sewer materials condition assessment. Provision of expert advice/consulting for all water and sewer condition and failure testing. Uniquest provides particularly specialised failure testing, analysisand associated reporting and recommendations for Asbestos Cement (AC) Pipe, including crush testing. The researchers at Uniquest have specialist expertise and a purpose built facility for failure testing and associated report and recommendation provision.

* * *Uniquest Pty Limited (The University of Queensland) t/a SeweX


8.3 WaterGold Coast Water has a requirement for Bio Merieux Australia to provide consumables for specialised analytical testing for microbiological identification or bacteria. There is no product alternative in the market. Bio Merieux are the only known supplier of specialized microbiological products.

Bio Merieux Australia Single source: Only one supplier reasonably available

Continuation of approvals advice and investigations for Stage 2 of the LTRW Release Plan.

*BMT WBM Pty Ltd Single source: Continuity of previous/current


Gold Coast Water has a requirement for BOC Limited to provide specialist industrial and scientific grade gases to Gold Coast Water Scientific Services. GCW Scientific Services use various gases for operating scientific instruments in its laboratory. Industrial and scientific grade gases include Argon gas (compressed to liquid form), Nitrogen (high purity), Helium (ultra-high purity), Air (instrument grade) and Argon (high purity). The range, grade and cylinder sizes can only be provided by BOC Limited.

BOC Limited Single source: Only one supplier reasonably available

Pure Technologies provide the SAHARA system which allows CCTV inspection via small diameter entry point to inspect trunk main for potential unknown connections with pipe flowing. Related to the Pimpama Class A+ switch project. *

Pure Technologies Single source: As a result of the specialised nature of the services that are sought, it would be impractical or disadvantageous to invite quotes or tenders

Gold Coast Water has a requirement for The University of Queensland (The Advanced Water Management Centre) to provide Consultancy services and expert advice relating to water management and technology. The Advanced Water Management Centre (AWMC) is an international centre of excellence in innovative water technology and management. Its particular strength is the close integration of biological science, process engineering and informatics. It has unique access to laboratory equipment, current and new research programs and outcomes, and is well informed on new technologies and innovative thinking. AWMC have internationally recognised expertise on wastewater treatment technologies, and are uniquely placed to undertake specific wastewater treatment trials to assess impact on product streams.

The University of Queensland (The Advanced Water Management Centre)



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Products, services and facilities provided to internal customers to enable them to deliver products and services to the community.10.3 Fleet and Plant


Replacement of all vehicles/plant/equipment based on a condition monitoring and assessment methodology achieving a return equal to or greater than book value.

(i) Public Tender / Auction or sale by private treaty through the Auction House at the agreed reserve price if the asset has been passed in at a previous auction or re-purchase by supplier



10.3.D2 Disposal of minor equipment. (erg. mowers, chainsaws, brushcutters)


Attachment 2: Amended City Contracting Plan 2016-17Annexure 4: Forward Disposals Schedule 2016-17


Estimated annual value of Revenue



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Program 1 - City Planning ControlStrategic approach to long term planning and policy development ensuring that the City manages natural hazards, growth and development while protecting and conserving our natural resources and heritage.

Program 2 - City TransportProvide a reliable and efficient transport network taking into account future transport needs whilst encouraging active travel modes.2.1 Parking Facilities and Regulation


(iii) Public Invitation to Offer $1,500,000 12 weeks Q2 Contract(s) be awarded under delegation





LG314/621/17/104


NEW ITEM. LG314/621/17/104 - Structural Condition Assessment and Design of Associated Rectification Works for Neal Shannon Carpark awarded under delegation for $84,083.

2.2 Road Network 2.2.C1 Bridge - Thrower Drive Currumbin Creek - remediation - design and construct or construction only



Contract estimate revised to $605,000.

2.2 Road Network 2.2.C2 Johnston Street Loders Creek Bridge - remediation - design and construct or construction only

(i) Quotation process or bundled Public Invitation

to Offer


Contract estimate revised to $93,900.Contract duration revised to 20 weeks.Activity out to market as LG314/254/17/037 - Inspection, Testing, Design and Remedial Repairs at Johnston Street Bridge Southport.

2.2 Road Network 2.2.C4 Timber Bridge Replacement - Judeller Road

(i) Quotation process or bundled Public Invitation

to Offer


Contract estimate revised to $2,000,000.Contract Type revised to (iii).

2.2 Road Network 2.2.C14 Culvert Renewal Braewood Drive Currumbin Valley - remediation



2.2 Road Network 2.2.C15 Retaining Wall - Kopps Road, Oxenford - design and construct or construction only



Remove this item from the City Contracting Plan 2016-17.Moved to next year.

2.2 Road Network 2.2.C16 Landslip Structural Stabilisation- Ducats Road Tallebudgera Valley - design and construct or construction only




2.2 Road Network 2.2.C17 Bus Stop design Package - consultancy services




2.2 Road Network 2.2.C18 Preliminary design of pedestrian bridge Old Coach Road Reedy Creek


LG314/621/17/041


Contract awarded as LG314/621/17/041 - Preliminary Design of Pedestrian Bridge Old Coach Road, Reedy Creek for $64,138.

2.2 Road Network 2.2.C19 Glade Drive Entrance Path - design (i) Quotation process $50,000 4 weeks Q2 Contract(s) be awarded under delegation

Estimate revised to $70,000.Contract duration revised to 6 months.Contract out to market as LG314/621/17/090 - Planning and Design of Shared Path – Glade Dr/ Entrance Rd / Heslop Rd, Gaven to be awarded in Q3.

2.2 Road Network 2.2.C20 Hinkler Drive Shared Path - design (i) Quotation process $40,000 4 weeks Q2 Contract(s) be awarded under delegation

Remove this item from the City Contracting Plan 2016-17.Design to be done in house.

Attachment 3: Summary of Material ChangesAnnexure 1: City Contracting Plan 2016-17 - Capital

Material Changes and Status




132 Adopted Report

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2.2 Road Network 2.2.C21 Somerset Drive and Gemvale Road Mudgeeraba Signalised Intersection Upgrade - consultancy services




2.2 Road Network 2.2.C25 Thrower Drive and Sarawak Avenue, Palm Beach Intersection Upgrade - consultancy services



2.2 Road Network 2.2.C26 Road Pedestrian and Cycleway Upgrade Nerang River Bridge - Isle of Capri - consultancy services




2.2 Road Network 2.2.C32 Relocation of Water Main at MacDougall Street, Highland Park


LG314/254/17/031


Contract estimate revised to $23,590.Contract length revised to 6 weeks.Contract awarded as LG314/254/17/031 - Relocation of Water Main at Macdougall St, Highland Park for $12,990.

2.2 Road Network 2.2.C33 Napper Road And Arundel Drive Intersection Upgrade - Construction


$300,000 3 months Q4


NEW ITEM

2.2 Road Network 2.2.C34 Upgrade of High Street and Scarborough Street intersection Southport


$500,000 3 months Q3


NEW ITEM

2.2 Road Network 2.2.C35 Design and Construct Robina Parkway / Laver Drive Roundabout Metering

(i) Public Invitation to Offer $550,000 3 months Q4


NEW ITEM

2.2 Road Network 2.2.C36 Street Lighting Audit - Surfers Paradise Pilot Project


NEW ITEM.Contract to be advertised as LG314/621/17/103 - Street Lighting Audit - Surfers Paradise Pilot Project.

2.2 Road Network 2.2.C37 Replacement of Bridge Expansion Joints at Nineteenth Avenue, Cottesloe Drive and Johnston Street


NEW ITEM.Contract to be awarded in Q3 as LG314/254/17/025 - Replacement Of Bridge Expansion Joints At Nineteenth Avenue, Cottesloe Drive And Johnston Street.

2.2 Road Network 2.2.C38 Design and Construction of Landslip Remediation at Brygon Creek Drive Upper Coomera


NEW ITEM.Contract to be awarded in Q3 as LG314/254/17/039 - Design And Construction Of Landslip Remediation At Brygon Creek Drive Upper Coomera.

2.2 Road Network 2.2.C39 Upgrade to roundabout to signalised intersection and associated works at Surf Parade and Margaret Ave Broadbeach


$1,183,000 10 weeks

Q3Contract(s) be awarded under delegation

NEW ITEM

2.2 Road Network 2.2.C40 Supply and Delivery of Premixed Concrete for Surf Parade Upgrade


NEW ITEM.Contract to be awarded in Q3 as LG314/690/17/048 - Supply And Delivery Of Premixed Concrete For Surf Parade Upgrade.

2.2 Road Network 2.2.C41 Detailed Design of shared path Ritz Drive Bellagio Avenue


NEW ITEM

2.2 Road Network 2.2.C42 Options Analysis Nerang Green Bridge


NEW ITEM

2.2 Road Network 2.2.C43 Design of Black Spot Projects 2017-18


NEW ITEM

2.2 Road Network 2.2.C44 Design of cycleway - Tugun to Bilinga (i) Quotation process $30,000 3 months Q3 Contract(s) be awarded under delegation

NEW ITEM



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2.2 Road Network 2.2.C45 Remedial Concrete Bridge Repairs at Sunshine Bridge Number 3 Broadbeach Waters


LG314/254/17/017


NEW ITEM. LG314/254/17/017 - Remedial Concrete Bridge Repairs at Sunshine Bridge Number 3 Broadbeach Waters awarded under delegation for $57,930.

2.2 Road Network 2.2.C46 Rehabilitation Program For Manholes and Valves September 2016 To 30 June 2017



LG314/254/17/013


NEW ITEM. LG314/254/17/013 - Rehabilitation Program For Manholes and Valves September 2016 To 30 June 2017 awarded under delegation for $348,560.

2.2 Road Network 2.2.C47 Testing and Design For Road Resurfacing Program Three


LG314/690/17/021


NEW ITEM. LG314/690/17/021 - Testing and Design For Road Resurfacing Program Three awarded under delegation for $152,559.

2.2 Road Network 2.2.C48 Supply and installation of electronic parking signage



$510,000 4 monthsQ3


NEW ITEM


2.3.C2 Portable Variable Message Signs - design and construct or construction only


Remove this item from the City Contracting Plan 2016-17. Included in 10.3.O17.





LG314/254/17/016


Contract awarded as LG314/254/17/016 - Supply And Installation Of Traffic Signals At Musgrave Street And Coolangatta Road, Coolangatta for $485,479.




LG314/621/17/058


Contract estimate revised to $70,000.Contract awarded as LG314/621/17/058 - Design Of Variable Message Signs At Three Locations On The Gold Coast Highway for $82,771.






2.3.C7 Specialist Transport and City Planning consultancy for Traffic Signal Refurbishment Program




Remove this item from the City Contracting Plan 2016-17.Utilise existing arrangement.


2.3.C9 Design and Installation Services for Intelligent Transport System Infrastructure at various locations - design and construct or construction only









LG314/254/17/002


NEW ITEM.LG314/254/17/002 - Supply and Installation of Traffic Signals at Ashmore Road and Benowa Road, Benowa awarded under delegation for $662,138.


2.3.C20 Supply and install VMS at three sites (i) Quotation(s) from existing arrangement (s)


NEW ITEM


2.3.C21 Supply and installation of CCTV equipment and associated works at 10 sites



NEW ITEM



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2.4 Transport Improvement 2.4.C2 Manufacture, Supply and Installation of Bus Shelters and Bus Stop furniture *


LG314/411/17/028


Contract duration revised to 4 months.Contract awarded as LG314/411/17/028 - Manufacture, Supply And Install Of Bus Shelters And Bus Stop Furniture for $202,035.

2.4 Transport Improvement 2.4.C3 Supply and Delivery of Fibre Composite Bridge at Flat Rock Creek


legislated requirements, third party ownership of

assets or industry regulated standards

making it impractical to invite quotes/tenders


NEW ITEM.Contract to be awarded Q3 as LG314/411/17/051 Supply And Delivery Of Fibre Composite Bridge At Flat Rock Creek to Wagners Composite Fibre Technologies Pty Ltd.

2.4 Transport Improvement 2.4.C4 Peachey Road, Yatala Intersection Upgrade to Traffic Signals


$450,000 4 monthsQ3


NEW ITEM

Program 3 - Community Health and SafetyEnsure legislative compliance and promote sustainable business and living practices. Protect and strengthen the health, safety and amenity of the community.3.2 Cemeteries 3.2.C1 Design, Supply and Installation of a

Columbarium Wall at Southport Lawn Cemetery


LG314/411/17/030


NEW ITEM. LG314/411/17/030 - Design, Supply and Installation of a Columbarium Wall at Southport Lawn Cemetery awarded under delegation for $39,690.



LG314/621/17/025


NEW ITEM.LG314/621/17/025 - Asset Condition Assessment & Asset Data Capture (Venues) awarded under delegation for $45,390.

3.4 Flooding and Drainage 3.4.C3 Multiple Forward Design Projects identified in the Flooding and Drainage Asset Management Plan




3.4 Flooding and Drainage 3.4.C4 Stormwater Infrastructure Condition Assessment - consultancy services





3.4 Flooding and Drainage 3.4.C7 Dilapidation Survey for Demolition and Construction Works in Avanti Street and Atlantic Avenue, Mermaid Beach


NEW ITEM.Contract to be awarded Q3 as LG314/621/17/105 - Dilapidation Survey For Demolition And Construction Works In Avanti Street And Atlantic Avenue, Mermaid Beach.

3.4 Flooding and Drainage 3.4.C8 Sheet Piling For Drain Upgrade at Boyd and Kitchener Streets, Tugun


LG314/254/17/012


NEW ITEM. LG314/254/17/012 - Sheet Piling For Drain Upgrade at Boyd and Kitchener Streets, Tugun awarded under delegation for $1,308,934.





LG314/690/17/012


NEW ITEM. LG314/690/17/012 - Demolition of Structures and Removal of Asbestos Containing Materials at Tugun awarded under delegation for $17,484.



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LG314/254/17/027


NEW ITEM. LG314/254/17/027 - Demolition of Softball Clubhouse at Pizzey Park awarded under delegation for $8,995.



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Program 4 - Conservation and EnvironmentSupports environmental sustainability, natural hazard and resource management and fosters sustainable management of our environment.4.1 Beaches and Waterways




LG314/621/17/054


Contract duration amended to 9 weeks.Contract estimate revised to $150,000.Contract awarded as LG314/621/17/054 - Supplementary Survey Along Northern Beaches And Palm Beach for $155,800.







4.1.C7 Design for Surfers Paradise Sand Backpassing - consultancy services Ocean Beaches

Strategy 2013-23






NEW ITEM.Contract to be awarded Q3 as LG314/254/17/042 - Shotcrete Works For Drain Upgrade At Boyd And Kitchener Street Tugun.

Program 5 - Economic DevelopmentFacilitate long term economic growth by promoting innovation and developing an internationally connected, highly skilled and educated community.5.2 Tourism Management and Marketing



previous/current engagement is required to maintain the continuity of expert advice, making

it disadvantageous or impractical to invite

quotes/tenders


LG314/621/17/039


NEW ITEM. LG314/621/17/039 - Coastal and Structural Assessment of HMAS Tobruk awarded under delegation for $6,500 to Cardno Pty Ltd.

Program 5 - Economic Development - Commonwealth Games5.1 Economic Development - Commonwealth Game

5.1.C10 Gold Coast Aquatic Centre Environmental Deck - construction *


Contract estimate revised to $630,000.Contract duration revised to 8 months.Activity under evaluation as LG314/254/17/015 - Construction Of A Mangrove Deck And Associated Landscape Works At Southport Broadwater Parklands to be awarded in Q3.




LG314/254/17/021


Estimate revised to $2,785,613.Contract duration revised to 35 weeks.'Contract awarded as LG314/254/17/021 - Design And Construction Of City Distribution Fibre Optic Wide Area Network for $1,966,741.


5.1.C15 Design and construction of a life guard facility at The Spit, Main Beach *


Contract duration revised to 8 weeks.Contract estimate revised to $65,000.



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LG314/621/17/080


Contract duration amended to 4 months.Contract estimate revised to $90,701.Sourcing method revised to quotation process.Contract awarded as LG314/621/17/080 - Design Visitor Information Mobile Pods And Refurbishment Of Surfers Paradise Visitor Centre for $125,082.


5.1.C20 Gold Coast Media Centre - design

*(i) Public Invitation to Offer $96,000 6 months Completed Q2.



Contract duration revised to 6 months.Contract Type revised to (i).Contract estimate revised to $96,000.Contract awarded as LG314/621/17/087 - Professional Design Consultancy Services For Gold Coast Media Centre/The House for $160,578.

Program 6 - Parks, Recreation and CultureManage a diverse network of high quality parks, open spaces and recreational facilities. Develop and support cultural experiences in the city.6.1 Community Centres 6.1.C2 Supply large scale commercial solar

systems and energy efficient lighting to Council's large sites - design and construct or construction only


(iii) Closed Invitations for Innovative opportunities

$1,000,000 2 years 2 years Q3 Contract(s) be awarded under delegation

Extension option revises to 1 year.

6.4 Library Services 6.4.C1 Roof Modifications for the Helensvale Auditorium


LG314/254/17/007


NEW ITEM. LG314/254/17/007 - Roof Modifications for the Helensvale Auditorium awarded under delegation for $330,523.





Contract under evaluation for LG314/690/17/036 - Supply And Install Shade Structure At Broadwater Parklands.Contract under evaluation for LG314/690/17/039 - Design, Supply And Installation Of Shade Structure At Central Park.Future projects to be invited Q3-Q4.





NEW ITEM.Contract to be awarded Q3 as LG314/254/17/040 - Supply And Installation Of Sports Field Lighting At Runaway Bay Sports Park.


6.5.C10 Food supplier for Major venues and Aquatics


*NEW ITEM


6.5.C11 Beverage supplier for Major venues and Aquatics


*NEW ITEM



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NEW ITEM.Contract to be awarded Q3 as LG314/254/17/029 - Construction Works For Skatepark Upgrade At Salk Park Oval, Palm Beach.


6.6.C5 Demolition And Construction Of A New Skate Park At Viney Park


NEW ITEM




NEW ITEM.Contract to be awarded Q3 as LG314/690/17/043 - Greenheart Reserve Boardwalk Project.


6.6.C7 Robina Common Soccer Field 3 Sports Field Lighting



NEW ITEM


6.6.C8 Metal fabrication and supply of metal products

(iv) Public Invitation to Offer $2,000,000 3 years 2 x 1 year Q4 Recommendation to enter into the contract be brought back to Council for consideration

*NEW ITEM





LG314/690/17/029


NEW ITEM. LG314/690/17/029 - Playground Construction at Tipplers Hub, South Stradbroke Island awarded under delegation for $129,980.




LG314/254/15/094


NEW ITEM.LG314/254/15/094 - Landslip Risk Remediation at Lions Head Park Miami awarded under delegation for $3,611,189.


6.7.C3 Design And Construct A Cold Room At Tippler's Café, South Stradbroke Island


NEW ITEM

Program 7 - Waste ManagementDeliver waste infrastructure and provide waste collection, resource and recovery and waste disposal services.7.4 Waste Disposal 7.4.C1 Coomera Transfer Station Design Solid Waste

Strategy 2024(iii) Public Invitation to Offer $1,000,000 6 months Q2 Contract(s) be awarded

under delegationActivity moved to Q3.

7.4 Waste Disposal 7.4.C2 Tugun landfill capping and rehabilitation - design and construct or construction only




7.4 Waste Disposal 7.4.C3 Design and Construct a Bin Roller Guide and Bin Guide Flaps at Helensvale Waste Transfer Station


NEW ITEM.Contract to be awarded Q3 as LG314/1211/17/059 - Design And Construct A Bin Roller Guide And Bin Guide Flaps At Helensvale Waste Transfer Station.

Program 8 - Water and Sewerage Provide safe drinking water supplies and safe wastewater collection, treatment, reuse and disposal.8.1 Recycled Water 8.1.C2 Replacement of Recycled Water

Pumps at Coombabah Sewage Treatment Plant


LG314/1211/17/005


NEW ITEM. LG314/1211/17/005 - Replacement of Recycled Water Pumps at Coombabah Sewage Treatment Plant awarded under delegation for $214,550.



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8.2 Sewerage 8.2.C2 Design for Stapylton Sewerage Catchment Augment


8.2.C2 and 8.2.C16 combined into one activity.Contract Type revised to (iii).Contract duration revised to 3 years.Activity currently under evaluation to be awarded as LG314/621/17/062 - Detailed Design Of Large Diameter Sewage And Recycled Water Pressure Mains At Two Locations in Q3.






LG314/1211/16/103


Contact awarded as LG314/1211/16/103 - Supply And Install Devices To Prevent Fall From Heights At Sewerage And Water Pumping Stations for $1,708,967.

8.2 Sewerage 8.2.C7 & 8.2.C8




LG314/1211/17/017


Contract duration amended to 10 months.'Contract awarded as LG314/1211/17/017 - Sewerage Pump Stations Emergency Storage Augmentation At Various Locations for $4,437,063.



Contract estimate revised to $220,000.Activity currently under evaluation to be awarded as LG314/1211/17/033 - Slipline 375mm Water Main Relining At Broadbeach in Q3.

8.2 Sewerage 8.2.C15 Design for Sewerage Pumping Station A5 Emergency Storage Upgrade


Remove this item from the City Contracting Plan 2016-17.

8.2 Sewerage 8.2.C16 Design for Pimpama to Coombabah STP Release Main


8.2.C2 and 8.2.C16 combined into one activity.Contract duration revised to 3 years.Activity currently under evaluation to be awarded as LG314/621/17/062 - Detailed Design Of Large Diameter Sewage And Recycled Water Pressure Mains At Two Locations in Q3.

8.2 Sewerage 8.2.C25 Upgrade of High Voltage HV Electricity Supply to Coombabah STP as part of the LTRW Release Plan ('2x contracts at $2M each) - design and construct or construction only

(iii) Single source: Goods/services matches

the existing system/equ ipment/prop ri

etary item/brand


Remove this item from the City Contracting Plan 2016-17. Duplicate entry.

8.2 Sewerage 8.2.C27 High voltage switchboard replacements and associated works at various locations


Contract duration amended to 26 weeks.



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8.2 Sewerage 8.2.C31 Damien Leeding Park Embankment Stabilisation



8.2 Sewerage 8.2.C32 SPS MU5 Decommissioning Design

*(i) Quotation process $40,000 3 months Q2 Contract(s) be awarded

under delegationActivity moved to Q3.

8.2 Sewerage 8.2.C34 Supply and Delivery of Pumps and Pedestal for Sewerage Pump Station OX1


NEW ITEM.Activity under evaluation as LG314/411/17/018 - Supply And Delivery Of Pumps And Pedestal For Sewerage Pump Station OX2 to be awarded in Q3.



NEW ITEM.Activity under evaluation as LG314/690/17/027 - Relining Of Sewerage House Connections At Various Locations to be awarded in Q3..




LG314/1211/17/045


NEW ITEM. LG314/1211/17/045 - Fabricate Design and Install Wire Mesh Safety Panels for Belt Press and Conveyor Belts at Various Sewage Treatment Plants awarded under delegation for $213,540.




LG314/1211/17/034


NEW ITEM. LG314/1211/17/034 - Relining of DN150 and DN225 Gravity Sewer Mains at Various Locations - Package Three, 2016-17 awarded under delegation for $1,345,804.




LG314/1211/17/058


NEW ITEM. LG314/1211/17/058 - Replacement of DN 800 Pipe Fittings In Valve Chamber at Rain Tree Glen Coombabah awarded under delegation for $220,051.



LG314/621/17/075


NEW ITEM.LG314/621/17/075 - Detail Design of Gravity Sewer To Replace Sewerage Pump Station MU5 awarded under delegation for $24,660.



LG314/254/17/022


NEW ITEM. LG314/254/17/022 - Design and Construct of Various Sewer and Water Mains at Tugun awarded under delegation for $77,569.



LG314/690/16/052


NEW ITEM.LG314/690/16/052 - Sewer Maintenance Hole Condition Assessment - Package 5 awarded under delegation for $77,000.



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LG314/1211/17/028


NEW ITEM. LG314/1211/17/028 - Gravity Sewer Relining of Multiple Assets equal to or greater than DN300 - Package 2, 2016-2017 awarded under delegation for $1,463,214.




LG314/1211/17/037


NEW ITEM. LG314/1211/17/037 - Sewer Maintenance Hole Refurbishment Program awarded under delegation for $1,059,614.

8.2 Sewerage 8.2.C46 Kopps Roadand Saltwater Boulevard odour impact mitigation



NEW ITEM

8.2 Sewerage 8.2.C47 CO13 Coomera Marine Precinct Vacuum Pump Station upgrade



NEW ITEM





8.3 Water 8.3.C3 Reservoir upgrade program 2016-17 - design and construct or construction only


Contact duration revised to 11 months.Activity currently under evaluation to be awarded as LG314/1211/17/018 - Reservoir Structural Refurbishment Project 2016 To 2017 in Q3.




LG314/1211/17/032


Contract awarded as LG314/1211/17/032 - Design And Construction Of Reservoir Roof Replacement At Various Locations for $1,950,643.

8.3 Water 8.3.C6 Potable Water Filling Station Upgrade - Design and Construct


Design to be done this year, with the construct next year.


(ii) Single source: Goods/services matches

the existing system/equ ipment/prop ri

etary item/brand


LG314/1211/17/010


NEW ITEM.LG314/1211/17/010 - Supply Install And Provide Service For Water Quality Analysers contract awarded under delegation for $514,015.



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Program 1 - City Planning It is recommended that Council resolves as follows:

Strategic approach to long term planning and policy development ensuring that the City manages natural hazards, growth and development while protecting and conserving our natural resources and heritage.1.1 Land Management 1.1.O1 Rural and rural residential landscape

and environments precinct mapping review


NEW ITEM














(i) Quotation Process $20,000 1 month Q2 Contract(s) be awarded under delegation








1.2.O7 Heritage Adaptive Re-use Study Culture Strategy 2023 * *




1.2.O8 Planning Act 2016 Alignment (i) Quotations from existing arrangemen t(s)


LG314/621/17/073


NEW ITEM. LG314/621/17/073 - Planning Act 2016 Alignment awarded under delegation for a contract value of $74,385.


1.2.O9 Housing Needs Planning Investigation (i) Quotation process $120,000 6 months Completed Q2. Contract

LG314/621/17/081


NEW ITEM.LG314/621/17/081 - Housing Needs Planning Investigation awarded under delegation for a contract value of $98,740.




LG314/621/17/045


NEW ITEM. LG314/621/17/045 - Desired Standards of Service for the Local Government Infrastructure Plan and Benchmark With Local Governments awarded under delegation for $51,135.




LG314/621/17/052


NEW ITEM. LG314/621/17/052 - Planning Investigation–Mudgeeraba North, Parkwood and Oxenford awarded under delegation for a contract value of $133,920.




LG314/621/17/053


NEW ITEM.LG314/621/17/053 - Investigation Areas Program - Courtney Drive (Upper Coomera) awarded under delegation for a contract value of $158,173.




LG314/621/17/071


NEW ITEM. LG314/621/17/071 - Update To Land Development Guidelines awarded under delegation for a contract value of $53,690.




LG314/621/17/088


NEW ITEM. LG314/621/17/088 - Recreation and Sport Parks Network Analysis awarded under delegation for a contract value of $19,580.


Attachment 3: Summary of Material ChangesAnnexure 2: City Contracting Plan 2016-17 - Operational

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1.2.O15 Building Height Study Report Review (i) Specialised supplier: Continuity of a previous/current engagement is required to maintain the continuity




LG314/621/17/091


NEW ITEM. LG314/621/17/091 - Building Height Study Report Review awarded under delegation for a contract value of $40,000 to Urbis Pty Ltd.



(i) Quotation process $50,000 8 weeks Completed Q2. Contract

LG314/621/17/048


NEW ITEM. LG314/621/17/048 - Place Analysis Southern Gold Coast – Mermaid Beach, Nobby Beach and Miami awarded under delegation for a contract value of $50,000.

Program 2 - City Transport It is recommended that Council resolves as follows:





















2.2 Road Network 2.2.O1 Kerb and Channel and associated works (iv) Public Invitation to Offer $4,406,000 2 years 2 x 1 year Completed Q2.Contract

LG314/254/17/001


Contract estimate revised to $4,406,069.Contract awarded as LG314/254/17/001 - Kerb And Channel And Associated Works for $4,524,424.

2.2 Road Network 2.2.O2 Crack and sealing for bituminous road pavements

(i) Public Invitation to Offer $200,000 1 year 2 x 1 year Q2 Contract(s) be awarded under delegation


2.2 Road Network 2.2.O3 Stabilisation of Road Pavements (ii) Public Invitation to Offer $600,000 1 year Q3 Contract(s) be awarded under delegation

HIPAR added to the scope.Contract duration revised to 1 year plus 2 x 1 year extension options.Contract estimate revised to $1,600,000.Contract Type revised to (iii).Activity moved to Q4.

2.2 Road Network 2.2.O4 Consultancy services for Roads and Data Management Program


(ii) Quotation process or bundled Public Invitation to Offer


Activity out to market for LG314/621/17/107 - Gold Coast Southern And Central AIMSUN Model.Future projects to be invited Q3-Q4.

2.2 Road Network 2.2.O5 Light Rail Stage 3 Planning Project (Diversity and Density)




LG314/621/17/107


Contract awarded for LG314/621/17/013 -Light Rail Stage 3 Planning Project (Density And Diversity) for $250,000 for 10 months.

2.2 Road Network 2.2.O7 Miscellaneous Concrete Works Transport Strategy 2031 *


Contract estimate revised to $2,500,000.



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2.3.O1 Traffic Counting and Traffic Surveying Services


(ii) Public Invitation to Offer $725,000 2 years 1 year Q4 Contract(s) be awarded under delegation





(iv) Quotation process or Public Invitation to Offer

$260,000 3 years 2 years Q2 Recommendation to enter into the contract be brought back to Council for consideration *

Contract estimate revised to $1,800,000.Activity moved to Q3.



(i) Quotation process $30,000 4 weeks Completed Q2. Contract

LG314/254/17/008


NEW ITEM. LG314/254/17/008 - Installation and Relocation of Speed Awareness Devices awarded under delegation for $50,120.

2.4 Transport Improvement 2.4.O2 Street Share - Commercial Driving Training Program




LG314/621/17/084


Contract awarded for LG314/621/17/084 -Street Share – Commercial Driving Training Program for $33,215.Future projects to be invited Q3-Q4.

2.4 Transport Improvement 2.4.O3 Parking Asset Strategic Plan Implementation




Contract estimate revised to $100,000.Moved to Q3-Q4.

2.4 Transport Improvement 2.4.O4 Communications and Engagement Advisor - Gold Cast Light Rail Stage 3



LG314/621/17/085


Contract awarded for LG314/621/17/085 -Communications And Engagement Advisor - Gold Coast Light Rail Stage 3 for $78,250.

2.4 Transport Improvement 2.4.O4 Gold Coast Light Rail Stage 3 urban design framework



Contract awarded for LG314/621/17/085 -Communications And Engagement Advisor - Gold Coast Light Rail Stage 3 for $78,250.Activity out to market for LG314/621/17/095 - Gold Coast Light Rail Stage 3 Urban Design Framework for estimate of $195,000 and 23 weeks.Future projects to be invited Q3-Q4.

2.4 Transport Improvement 2.4.O7 Active Transport Network Plan Transport Strategy 2031



2.4 Transport Improvement 2.4.O8 Green Bridge Strategy Transport Strategy 2031



2.4 Transport Improvement 2.4.O10 Wayfinding Pilot (Broadbeach) Transport Strategy 2031


Contract estimate revised to $150,000.Contract length revised to 6 months.Activity under evaluation as LG314/254/17/010 - Manufacture, Supply And Install Wayfinding Signage Broadbeach Pilot Program Stage1 to be awarded in Q3.

2.4 Transport Improvement 2.4.O11 Wayfinding - Route Planning Transport Strategy 2031



2.4 Transport Improvement 2.4.O14 Active Transport - Broadbeach end-of-trip facilities study



LG314/621/17/096


Contract duration revised to 6 months.Contract awarded as LG314/621/17/096 -Active Transport - Broadbeach End-Of-Trip Facilities Study for $51,130.

2.4 Transport Improvement 2.4.O15 Safe Routes to School Transport Strategy 2031



2.4 Transport Improvement 2.4.O16 Place Analysis Southern Gold Coast - Palm Beach and Kirra


LG314/621/17/047


NEW ITEM. LG314/621/17/047 - Place Analysis Southern Gold Coast - Palm Beach and Kirra awarded under delegation for $47,500.



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2.4 Transport Improvement 2.4.O17 Travel Demand Management GC600 Background Traveller Survey 2016


LG314/621/17/050


NEW ITEM.LG314/621/17/050 - Travel Demand Management (No Suggestions) Background Traveller Survey 2016 awarded under delegation for $25,020.

Program 3 - Community Health and Safety It is recommended that Council resolves as follows:

Ensure legislative compliance and promote sustainable business and living practices. Protect and strengthen the health, safety and amenity of the community.3.1 Animal Management 3.1.O1 Ibis Management Program (iv) Public Invitation to Offer $300,000 3 years 2 x 1 year Completed Q2.



Contract awarded as LG314/411/17/001 -IBIS MANAGEMENT PROGRAM for $249,234.

3.1 Animal Management 3.1.O4 Ventilation for Coombabah Cattery (i) Quotation process $70,000 3 months Q2 Contract(s) be awarded under delegation

NEW ITEM.Contract to be awarded Q3 as LG314/254/17/044 Ventilation For Coombabah Cattery.

Community Health and SafetySocial Development

3.1.O5 Online Gold Coast Community Directory (i) Single source: Ongoing licencing, support and maintenance to

existing systems


NEW ITEM


3.2.O1 Alcohol and Other Drug Testing services (ii) Public Invitation to Offer $760,000 2 years 1 year Completed Q2.Contract

LG314/411/17/013


Contract awarded as LG314/411/17/013 -Alcohol And Other Drug Testing for $697,007.




LG314/411/17/045


Contract awarded as LG314/411/17/045 -Supply And Delivery Of Single Use Disposable Breathalyser Units for $50,000.


3.2.O2 Provision of Medical Supplies (i) Public Invitation to Offer $200,000 3 years Q4 Contract(s) be awarded under delegation

Contract duration revised to 2 years plus 1 year extension option.Estimate revised to $400,000.Activity to go to market Q3 as LG314/411/17/043 - Health Monitoring And Injury Management Services.

3.4 Flooding & Drainage 3.4.O1 Detailed Design of Boat Ramp at Marks Road Woongoolba


LG314/621/17/065


NEW ITEM. LG314/621/17/065 - Detailed Design of Boat Ramp at Marks Road Woongoolba awarded under delegation for $20,900.

3.4 Flooding & Drainage 3.4.O2 Supply and Delivery of Aluminium Drop Board Frame Supports and Fixtures


LG314/411/17/037


NEW ITEM. LG314/411/17/037 - Supply and Delivery of Aluminium Drop Board Frame Supports and Fixtures awarded under delegation for $34,300.

3.4 Flooding & Drainage 3.4.O3 Lake Hugh Muntz - Floating Reed Bed Evaluation Report


LG314/621/17/037


NEW ITEM. LG314/621/17/037 - Lake Hugh Muntz - Floating Reed Bed Evaluation Report awarded under delegation for $33,800.

3.4 Flooding & Drainage 3.4.O4 Options Report For Repair/ Replacement of Interlocking Concrete Block Revetment Walls


LG314/621/17/063


NEW ITEM. LG314/621/17/063 - Options Report For Repair/ Replacement of Interlocking Concrete Block Revetment Walls awarded under delegation for $16,560.



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3.4 Flooding & Drainage 3.4.O5 Concept Planning Report For Southern Cross Reserves Revetment Wall


LG314/621/17/024


NEW ITEM. LG314/621/17/024 - Concept Planning Report For Southern Cross Reserves Revetment Wall awarded under delegation for $14,428.

3.8 Social Development 3.8.O1 Delivery of Citywide Active and Healthy program

(ii) Expression of Interest for an Approved Contractor List


Contract duration revised to 2 years plus 1 year extension option. Contract estimate revised to $690,000.Sourcing method revised to Expression of Interest and Invitation to Offer.

3.9 Social Development 3.9.O1 Southport Central Business District and Broadwater Parklands Mobility Map


LG314/621/17/068


NEW ITEM. LG314/621/17/068 - Southport Central Business District and Broadwater Parklands Mobility Map awarded under delegation for $19,200.

Program 4 - Conservation and Environment It is recommended that Council resolves as follows:

Supports environmental sustainability, natural hazard and resource management and fosters sustainable management of our environment.4.1 Beaches and Waterways 4.1.O3 Narrowneck Reef Renewal Project Ocean Beaches

Strategy 2013-23(iv) Public Invitation to Offer $1,260,000 1 year Q2 Recommendation to enter into the



4.1 Beaches and Waterways 4.1.O7 Preparation of a Dredge Environmental Management Plan and Environmental Monitoring for the Northern Beaches and Palm Beach Shoreline



NEW ITEM.Contract to be awarded Q3 as LG314/621/17/100 - Preparation Of A Dredge Environmental Management Plan And Environmental Monitoring For The Northern Beaches And Palm Beach Shoreline.

4.2 Catchment Management 4.2.O1 Water Sensitive and Urban Design and Waterbody Assets *

(i) Public Invitation to Offer $250,000 3 years 2 x 1 year Q2 Contract(s) be awarded under delegation

Activity out to market as LG314/254/16/062 - Water Sensitive And Urban Design And Waterbody Assets. To be awarded in Q3.

4.2 Catchment Management 4.2.O4 Workshop Facilitation By Cooperative Research Centre For Water Sensitive Cities 2016-2017



LG314/411/17/044


NEW ITEM.LG314/411/17/044 - Workshop Facilitation By Cooperative Research Centre for Water Sensitive Cities Ltd 2016-2017 awarded under delegation for $20,000.

Program 5 - Economic Development It is recommended that Council resolves as follows:

Facilitate long term economic growth by promoting innovation and developing an internationally connected, highly skilled and educated community.5.1 Economic Development 5.1.O3 Ocean-side Cruise Ship Terminal

Feasibility Study Economic Development Strategy 2013-2023 *

(ii) Public Invitation to Offer $600,000 1 year Completed Q2.Contract

LG314/621/16/200


Contract awarded as LG314/621/16/200 -Ocean-Side Cruise Ship Terminal Feasibility Study for $499,000.

5.1 Economic Development 5.1.O5 Operation of Commercial Aquatic Recreational Activities *



5.1 Economic Development 5.1.O9 Media Monitoring and Contacts Database Service


LG314/621/17/069


LG314/621/17/069 - Media Monitoring and Contacts Database Service awarded under delegation for $42,155.

5.1 Economic Development 5.1.O46 Specialist advisory services related to Gold Coast specific economic models









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5.1 Economic Development 5.1.O47 Provision of consultancy and international and national management services



$20,000 2 months Q2-Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation


5.1 Economic Development 5.1.O48 City Activation: Hoteling Stage Two Culture Strategy 2023



NEW ITEM

5.1 Economic Development 5.1.O49 Quantity Surveyor Services for the Gold Coast Cultural Precinct Gallery Strategic Review


LG314/621/17/055


NEW ITEM. LG314/621/17/055 - Quantity Surveyor Services for the Gold Coast Cultural Precinct Gallery Strategic Review awarded under delegation for $9,500.

5.1 Economic Development 5.1.O50 Circus and Physical Theatre Culture Strategy 2023



NEW ITEM

5.1 Economic Development 5.1.O52 Festivals and Events Umbrella Culture Strategy 2023

(i) Quotation process $60,000 Q3 Contract(s) be awarded under delegation

NEW ITEM




LG314/621/17/051


Contract awarded for LG314/621/17/051 -Event Management Of The 2016 Mayor'sChristmas Carols for $74,974.




LG314/411/17/039


Contract awarded for LG314/411/17/039 -Broadwater Parklands Fireworks Displays For Mayor’s Carols, New Year’s Eve And Australia Day Celebrations for $62,000.





Program 5 - Economic Development - Commonwealth Games Acquittal Action5.1 Economic Development 5.1.O1 Foot Hold Trap Open Innovation

Challenge(i) Quotation process $50,000 4 months Completed Q2.



NEW ITEM. LG314/621/17/066 - Foot Hold Trap Open Innovation Challenge awarded under delegation for $27,420.

5.1 Economic Development 5.1.O1 Innovative proposals for the Startup Accelerator - Digital City Program





5.1 Economic Development 5.1.O2 Innovative proposals for Broadband Business Case - Digital City Program





5.1 Economic Development 5.1.O8 GC2018 City Image and Reputation (media accreditation, monitoring familiarisation program)





5.1 Economic Development 5.1.O9 Engage Reputation Institute to undertake global benchmarking









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5.1 Economic Development 5.1.O21 City operations Out of Venue Review Economic Development Strategy 2013-2023 *



LG314/621/17/044


Contract duration revised to 2 months.Contract estimate revised to $175,000.Contract awarded as LG314/621/17/044 -City Operations Out Of Venue Review for $131,280.

5.1 Economic Development 5.1.O27 GC2018 Network Management



delegationActivity moved to Q3-Q4.

5.1 Economic Development 5.1.O29 GC2018 Travel Demand Management Freight Operations Program 2016-17 *


LG314/621/17/067


Contract awarded as LG314/621/17/067 -GC2018 Travel Demand Management Freight Operations Program 2016-17 for $186,440.

5.1 Economic Development 5.1.O29 GC2018 Travel Demand Management Program Support and Initial Mobilisation Phase Training Activities *


LG314/621/17/033


Contract LG314/621/17/033 - GC2018 Travel Demand Management Program Support And Initial Mobilisation Phase Training Activities for $39,790.

5.1 Economic Development 5.1.O29 GC2018 Travel Demand Management



delegationFuture projects to be invited Q3-Q4.

5.1 Economic Development 5.1.O30 GC2018 Venue Transport, LATTP



delegationActivity moved to Q3-Q4.

5.1 Economic Development 5.1.O38 Community consultation software

*(i) Specialised supplier: Statement

of licence, legislated requirements, third party

ownership of assets or industry regulated standards making it




5.1 Economic Development 5.1.O40 Supply and delivery of 240 litre bin enclosures *


LG314/411/17/032


Contract estimate revised to $79,500.Contract Type revised to (i).Contract awarded as LG314/411/17/032 -Supply And Delivery of 240L Bin Enclosures for $64,800.







Program 6 - Parks, Recreation and Culture It is recommended that Council resolves as follows:

Manage a diverse network of high quality parks, open spaces and recreational facilities. Develop and support cultural experiences in the city.6.1 Community Centres 6.1.O3 Library Resources (iii) Utilise a government/LGAQ



LG314/411/17/026


Contract duration revised to 2 years plus 2 x 1 year extensions.Contract awarded as LG314/411/17/026 Library Resources Local Buy for $3,683,362.

6.2 Community Support 6.2.O1 Access to a variety of Recreational Experiences within Public Open Space Study


LG314/621/17/094


NEW ITEM. LG314/621/17/094 - Access to a variety of Recreational Experiences within Public Open Space Study awarded under delegation for $21,200.



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6.3 Culture and Heritage 6.3.O1 Development and delivery of a generator/incubator : 2970° The Boiling Point.




LG314/621/16/183


Contract estimate revised to $60,000.Contract duration revised to 9 months.Contract awarded as LG314/621/16/183 -Development and delivery of a generator/incubator : 2970° The Boiling Point. for $60,000.

6.3 Culture and Heritage 6.3.O2 Arts and Cultural Program 2016-17 - Multicultural Artist Development Initiative; Circus and Physical Theatre Sector Development; Sector Gatherings & Facilitated Networking events; Meetings/Networking/Training Workshops; Yarn - 3 day cross disciplinary professional development weekend; Site-specific performance making workshops; Power Up Your Arts Mentorship; South Stradbroke Island Artist Camp



$144,000 1 year Q2-Q4 1. It is in the public interest to single source for the identified program or service2. Contract(s) be awarded under delegation


6.3 Culture and Heritage 6.3.O4 Helensvale Cultural Centre’s Youth Music Project


NEW ITEM.Contract to be awarded Q3 as LG314/621/17/076 - Helensvale Cultural Centre’s Youth Music Project.

6.3 Culture and Heritage 6.3.O5 Soundbar Sessions 2016 (i) Quotation process $20,000 5 months Q3 Contract(s) be awarded under delegation

NEW ITEM




LG314/411/17/011


Contract awarded as LG314/411/17/011 -Supply And Delivery Of Mini Bulk CO2 And Non Industrial Grade CO2 Cylinders For City Of Gold Coast Aquatic Centres for $83,882.




LG314/621/17/032


NEW ITEM. LG314/621/17/032 - Planning and Design Services For An Integrated Sports and Community Precinct at Pimpama awarded under delegation for $241,630.




LG314/690/17/041


NEW ITEM. LG314/690/17/041 - Runaway Bay Indoor Stadium Timber Floor Coating awarded under delegation for $16,500.


6.6.O1 Installation of lighting in live trees (i) Quotation process $52,305 3 months Completed Q2.Contract

LG314/254/17/028


Contract awarded as LG314/254/17/028 -Installation Of Low Voltage Lighting In Live Trees for $49,438.




$14,100,000 3 years 2 years Completed Q2.Contract

LG314/690/16/063

Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Contract awarded as LG314/690/16/063 - Provision Of Arboricultural Services for $14,095,222.




LG314/690/17/024


NEW ITEM.LG314/690/17/024 - Surf Parade Place Making Project Outdoor Dining Structures awarded under delegation for $166,227.




LG314/254/17/018


NEW ITEM. LG314/254/17/018 - Metal Repair Works for the Maid of Sker Conservation Project In Nerang awarded under delegation for $135,830.


6.6.O14 QEII Parklands Irrigation (i) Quotation process $60,000 1 month Completed Q2. Contract

LG314/690/17/032


NEW ITEM.LG314/690/17/032 - QEII Parklands Irrigation awarded under delegation for $60,296.



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$25,000 1 week Completed Q2. Contract

LG314/690/17/040


NEW ITEM. LG314/690/17/040 - Demolition of Residential Dwelling at George Alexander Park awarded under delegation for $36,822.




LG314/621/17/082


NEW ITEM. LG314/621/17/082 - Austinville Conservation Areas Fauna Survey – Assessment of the Ecological Effects of Bushfire On Wet Sclerophyll Ecosystems awarded under delegation for $55,800.





LG314/690/17/025


NEW ITEM. LG314/690/17/025 - Supply and Installation of Playground Equipment at Parklake Park awarded under delegation for $49,912.




LG314/690/17/026


NEW ITEM. LG314/690/17/026 - Supply and Installation of Playground Equipment at Lantau Crescent Park awarded under delegation for $29,995.



(i) Utilise a government/LGAQ arrangement or Public Invitation

to Offer


LG314/690/17/035


NEW ITEM. LG314/690/17/035 - Supply and Installation of Fitness Equipment at Coronet Park awarded under delegation for $50,000 to Forpark Australia




LG314/690/16/083


NEW ITEM. LG314/690/16/083 - Cylinder Mowing Cricket Fields 2016-2017 Season awarded under delegation for $80,080.





LG314/690/16/082


NEW ITEM. LG314/690/16/082 - Design Supply and Installation of Sports Field Lighting at Keith Hunt Park and Ormeau Sports Park awarded under delegation for $668,160.


6.6.O22 Supply and Delivery of One Tonne Bulka Bags of Granular Lime and Or Gypsum


LG314/411/17/036


NEW ITEM. LG314/411/17/036 - Supply and Delivery of One Tonne Bulka Bags of Granular Lime and Or Gypsum awarded under delegation for $64,800.




LG314/621/17/035


NEW ITEM. LG314/621/17/035 - Audit of Various Sports Field Lighting and Electrical Services Infrastructure awarded under delegation for $45,059.




LG314/690/17/010


NEW ITEM. LG314/690/17/010 - Supply and Install Synthetic Turf To Paradise Point Parklands awarded under delegation for $44,450.




LG314/690/16/085


NEW ITEM. LG314/690/16/085 - Supply and Install Irrigation Norfolk Park Soccer Field Number One Ormeau awarded under delegation for $58,596.




LG314/690/16/086


NEW ITEM. LG314/690/16/086 - Supply and Install Irrigation Birmingham Road Sports Fields One and Two Carrara awarded under delegation for $79,178.

Program 7 - Waste Management It is recommended that Council resolves as follows:

Deliver waste infrastructure and provide waste collection, resource and recovery and waste disposal services.



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7.1 City Cleaning 7.1.O1 Pressure Cleaning of Footpaths (iv) Public Invitation to Offer $1,006,000 3 years 2 x 1 year Completed Q2.Contract

LG314/690/17/001


Contract awarded as LG314/690/17/001 PRESSURE CLEANING FOOTPATHS for $748,215.

7.1 City Cleaning 7.1.O3 Clearance of overgrown vegetation and control of invasive plant services on private property


Contract duration revised to 1 year plus extension option up to 2 years.Contract estimate revised to $117,000.Contract Type revised to (i).Contract to be awarded under delegation.Activity under evaluation as LG314/690/16/081 - Clearance Of Overgrown Vegetation And Control Of Invasive Plant Services On Private Property.To be awarded in Q3.

7.3 Waste Collection 7.2.O2 Materials Recovery Facility Market Analysis


LG314/621/16/204


NEW ITEM. LG314/621/16/204 - Materials Recovery Facility Market Analysis awarded under delegation for $37,400.

7.3 Waste Collection 7.3.O1 Collection, Transportation and processing for reuse/disposal of landfill


(iv)

*


$7,600,000 2 years 3 x 1 year Q2 Contract(s) be awarded under delegation

Contract Type changed to (iv).Recommendation to enter into the contract be brought back to Council for consideration.Activity under evaluation as LG314/411/17/022 – Collection, Transportation And Processing For Reuse / Disposal Of Landfill Leachate to be awarded in Q3.

7.3 Waste Collection 7.3.O2 Transport and Disposal of Household Hazardous Waste, Alkaline batteries, Mineral and Cooking Oils




7.3 Waste Collection 7.3.O8 Collection, Transportation and Treatment of architectural and decorative paint under the Paintback Scheme





(Revenue neutral)

3 years Completed Q2.Contract

LG314/411/17/031


Contract Period revised to 3 years.Contract awarded as LG314/411/17/031 -Collection, Transportation And Treatment Of Architectural & Decorative Paint Under The Paintback Scheme for $0.

7.3 Waste Collection 7.3.O9 Home Composting Program Trial Solid Waste Strategy 2024




$ 15,000 1 year 1 x 2 years Q3 Contract(s) be awarded under delegation

Removed from the City Contracting Plan.

7.4 Waste Disposal 7.4.O3 Recycling and Waste Recycling Facilities (Molendinar and Reedy Creek)


(iv)

*Extend existing contract to allow

for a social procurement opportunity following a Significant

Contracting Plan

$990,000 3 years 1 year Q4 1. It is in the public interest to conduct a closed invitation process limited to social opportunities2. Recommendation to enter into the Significant Contract be brought back to Council for consideration

*Item removed off the Plan in Q1. Now added back onto the Plan.

7.4 Waste Disposal 7.4.O9 Degas Fridges and Air Conditioners Solid Waste Strategy 2024



7.4 Waste Disposal 7.4.O10 FPDG Landfill Environmental Monitoring and Reporting Services


NEW ITEM

Program 8 - Water and Sewerage It is recommended that Council resolves as follows: Acquittal ActionProvide safe drinking water supplies and safe wastewater collection, treatment, reuse and disposal.



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8.1 Recycled Water 8.1.O1 Pilot Trial for AMI Systems (i) Public Invitation to Offer $100,000 2 years Q2 Contract(s) be awarded under delegation

Removed from the City Contracting Plan. Included in 8.3.05.

8.2 Sewerage 8.2.O1 Maintenance of Odour Control System Equipment

(i) Public Invitation to Offer $435,700 1 year 1 year Completed Q2.Contract

LG314/690/17/005


Contract awarded as LG314/690/17/005 -Maintenance Services For Odour Control System Equipment for $283,400.

8.2 Sewerage 8.2.O2 Consultancy Services Relating to Elanora STP (Energy Efficiency investigation; Gold Coast Water Customer Satisfaction Survey)



8.2 Sewerage 8.2.O14 Elanora Waste Water Treatment Plant aeration upgrade feasibility and energy efficiency study


LG314/621/17/027


Contract awarded as LG314/621/17/027 -Elanora Wastewater Treatment Plant Aeration Upgrade Feasibility And Energy Efficiency Study for $34,825.

8.2 Sewerage 8.2.O17 Review of Helensvale sewage pump station odour impact assessment



8.2 Sewerage 8.2.O20 T6 Water Reservoir Slop Stabilisation and Site Access Assessment 2016-17


Contract duration revised to 10 weeks.

8.2 Sewerage 8.2.O21 Safety Equipment and Lifting Gear Inspection Maintenance and Replacement

(iv) Public Invitation to Offer $ 295,000 3 years 2 x 1 year Q4 Recommendation to enter into the contract be brought back to Council for consideration *

NEW ITEM



LG314/621/17/077


NEW ITEM. LG314/621/17/077 - Gold Coast Water Asset Revaluation Consultancy awarded under delegation for $64,430.

8.2 Sewerage 8.2.O23 Sewer Odour and Corrosion Model Development In The Coombabah Catchment


LG314/621/17/006


NEW ITEM. LG314/621/17/006 - Sewer Odour and Corrosion Model Development In The Coombabah Catchment awarded under delegation for $91,460.



LG314/621/17/089


NEW ITEM. LG314/621/17/089 - Review of Air Quality Impact Assessments For Two Developments Near Benowa Re-Pump Station awarded under delegation for $26,240.



LG314/1185/16/004


NEW ITEM.LG314/1185/16/004 - Support and Ongoing Enhancement of Sewer and Water SCADA Systems awarded under delegation for $221,800.


(i) Quotation process $110,000 1 year Completed Q2. Contract

LG314/411/16/049


NEW ITEM. LG314/411/16/049 - Certificate Iv In Civil Construction Supervision Training awarded under delegation for $76,170.

8.2 Sewerage 8.2.O27 Trial of Certusbio Sensor (i) Single source: Goods/serv ices matches the existing


$0 6 months Completed Q2. Contract

LG314/411/17/025


NEW ITEM. LG314/411/17/025 - Trial of Certusbio Sensor awarded under delegation for a nil contract value.


(ii) Public Invitation to Offer $135,620 1 year 1 year Completed Q2.Contract

LG314/690/17/017


Contract awarded as LG314/690/17/017 -Nutrient Analyser Maintenance At Sewerage Treatment Plants for $169,772.

8.3 Water 8.3.O10 Condition Monitoring of Rotating Machines


LG314/690/17/014


Contract estimate revised to $65,000.Contract awarded as LG314/690/17/014 -Condition Monitoring Of Rotating Equipment At Sewage Treatment Plants And Pump Stations for $66,890.



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8.3 Water 8.3.O11 Network Asset Attribute Data Capture (i) Quotation process $86,455 6 months Completed Q2. Contract

LG314/1185/17/011


NEW ITEM.LG314/1185/17/011 - Network Asset Attribute Data Capture awarded under delegation for $66,871.

8.3 Water 8.3.O12 Trial of the Visenti System, Broadbeach (i) Specialised supplier: Statement of licence, legislated




LG314/621/17/060


NEW ITEM.LG314/621/17/060 - Trial of the Visenti System, Broadbeach awarded under delegation for $10,000 to Detection Services Pty Limited.

8.3 Water 8.3.O13 Potable Water Disinfection Improvement (i) Quotation process $160,000 6 months Q3 Contract(s) be awarded under delegation

NEW ITEM

8.3 Water 8.3.O14 Development of Recycled Water Management Plan


NEW ITEM

8.3 Water 8.3.O15 GCRT Stage 1 Defect Repairs (i) Quotation process $132,000 5 months Q4 Contract(s) be awarded under delegation

NEW ITEM

Program 9 - Organisational Capability It is recommended that Council resolves as follows:

Corporate planning and governance including the management of strategic risk, people, financial and information resources.9.2 Financial Management 9.2.O1 Advanced Rate Recovery (iv) Public Invitation to Offer $4,750,000 3 years 2 x 1 year Q2 Recommendation to enter into the


Activity under evaluation as LG314/411/16/029 – Advanced Rate Recovery.To be awarded in Q3.

9.2 Financial Management 9.2.O3 Local Government Platform - Test & Training Services

(iii) Specialised supplier: Continuity of a previous/current engagement is required to maintain the continuity



$1,530,000 10 Months Completed Q2.Contract

LG314/621/17/017


Contract awarded as LG314/621/17/017 -Local Government Platform - Test and Training Services for $1,675,280.

9.2 Financial Management 9.2.O5 Specialist Security Services (iii) Public Invitation to Offer $1,000,000 3 years Q2 Contract(s) be awarded under delegation

Activity under evaluation as LG314/411/ 16/045 - Panel Of Pre Qualified Suppliers For Specialist Security.To be awarded in Q3.

9.2 Financial Management 9.2.O6 Aerial Imagery Products and Services (i) Public Invitation to Offer $300,000 3 years Q2 Contract(s) be awarded under delegation

Contract estimate revised to $195,000.Contract awarded as LG314/1185/17/010 - Supply Of Aerial Imagery & Associated Services for $191,694.

9.2 Financial Management 9.2.O6 Aerial Imagery Products and Services (i) Public Invitation to Offer $195,000 3 years Completed Q2.Contract

LG314/621/17/017


Contract estimate revised to $195,000.Contract awarded as LG314/1185/17/010 - Supply Of Aerial Imagery and Associated Services for $191,694.

9.3 Human Resources 9.3.O2 Organisational Capability Services

*(iv) Public Invitation to Offer $2,750,000 5 years Q2 Recommendation to enter into the


Activity out to market as LG314/411/16/046 - Organisational Capability Services.To be awarded in Q3.

9.3 Human Resources 9.3.O3 Employee Assistance Program (EAP) Services *

(i) Public Invitation to Offer $448,000 3 years Q3 Contract(s) be awarded under delegation

Contract estimate revised to $600,000.Contract duration revised to 3 years plus 2 x 1 year extensions.Contract Type revised to (iv).Recommendation to enter into the contract be brought back to Council for consideration.



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9.4 Information Management 9.4.O2 Commvault Enterprise Licence

*(i) Single source: Ongoing licencing,



Contract duration revised to 1 year.Activity moved to Q3.

9.4 Information Management 9.4.O3 Data De Duplication System licenses, support or maintenance


existing systems


LG314/1185/14/008


Contract awarded as LG314/1185/14/008 - Data De Duplication System licenses, support or maintenance for $105,882.

9.4 Information Management 9.4.O4 Provision of Secondary Data Centre Hosting Services


existing systems



9.4 Information Management 9.4.O5 Microwave Licence Renewal for satellites


existing systems



Contract awarded as PO 3000213693 - Microwave Licence Renewal for satellites for $332,550.

9.4 Information Management 9.4.O6 e-Recruitment licenses, support or maintenance


existing systems



9.4 Information Management 9.4.O7 FigTree System licenses, support or maintenance


existing systems



Contract awarded as PO 3000218679 - FigTree System licenses, support or maintenance for $71,000.

9.4 Information Management 9.4.O8 Commvault Enterprise licenses, support or maintenance


existing systems



9.4 Information Management 9.4.O9 12D Model Software licenses, support or maintenance


existing systems



9.4 Information Management 9.4.O10 Supply, Maintenance or Repair Services for Microwaves


existing systems



Contract awarded as PO 3000219306 for$118,000.

9.4 Information Management 9.4.O11 iSPOT eDOCS licenses, support or maintenance


existing systems



9.4 Information Management 9.4.O12 SAP support or maintenance (iii) Single source: Ongoing licencing, support and maintenance to

existing systems


Contract duration revised to 3 years.Activity moved to Q3.

9.4 Information Management 9.4.O45 Engagement of third-party assurance providers to assist with LGP and Internal Audit Assurance activities




$100,000 1 year Q2 1. Council is satisfied that the continuity of previous/current engagement is required to maintain continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders.2. Contract(s) be awarded under delegation

Removed from the City Contracting Plan. Included in 9.2.O3.

9.4 Information Management 9.4.O46 Implementation of Project Online (i) Specialised supplier: Statement of licence, legislated




NEW ITEM

9.4 Information Management 9.4.O47 Internet of Things (IOT) Advisory Panel (i) Quotation process $200,000 5 months Completed Q2.Contract

LG314/1185/17/018


NEW ITEM.LG314/1185/17/018 - Internet Of Things (Iot) Advisory Panel awarded under delegation for $214,550.

9.4 Information Management 9.4.O48 SAI Global Products and Services (i) Single source: Ongoing licencing, support and maintenance to

existing systems



NEW ITEM. LG314/1185/17/015 - SAI Global Products And Services awarded under delegation for $136,000 to ANSTAT PTY LTD (T/A SAI Global Limited).



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9.4 Information Management 9.4.O49 Low Power Wide Area Network (LPWAN)


LG314/1185/17/016


NEW ITEM. LG314/1185/17/016 - Low Power Wide Area Network (LPWAN) awarded under delegation for $108,490.

9.5 Risk Management 9.5.O1 Provision of WHS Training and Development


Contract estimate amended to $2,858,820Activity under evaluation as LG314/411/16/040 - Work Health And Safety Training And Development to be awarded in Q3.

9.5 Risk Management 9.5.O3 Locking Mechanisms and Locksmith Services


NEW ITEM.Contract to be advertised as LG314/690/18/001 - Locking Mechanisms And Locksmith Services.

9.5 Risk Management 9.5.O5 Job Task Analysis For Health and Injury Management


LG314/621/17/070


NEW ITEM. LG314/621/17/070 - Job Task Analysis For Health and Injury Management awarded under delegation for $120,000.


Products, services and facilities provided to internal customers to enable them to deliver products and services to the community.10.1 Council Support 10.1.O1 City Chinese Translation (Written)

Services(i) Specialised supplier: The unique

or proprietary nature of the goods or services being sought has no suitable alternatives available



NEW ITEM. LG314/411/17/040 - City Chinese Translation (Written) Services awarded under delegation for $3,000 to Auschina Translation Pty Ltd.

10.2 Design Services 10.2.O1 Provision of Geotechnical and Materials Testing Services



10.2 Design Services 10.2.O2 Provision of a Surveying Services (i) Public Invitation to Offer $430,000 3 years Completed Q2.Contract

LG314/690/16/076


Contract awarded for LG314/690/16/076 -Surveying Services for $380,000.

10.3 Fleet and Plant 10.3.O4 General Plant Operations and Maintenance


to Offer



10.3 Fleet and Plant 10.3.O5 Heavy Plant Operations and Maintenance


to Offer



10.3 Fleet and Plant 10.3.O6 Minor Equipment Operations and Maintenance


to Offer



10.3 Fleet and Plant 10.3.O7 Acquisition of Passenger/Light Vehicles Operations and Maintenance


arrangement


Acquisitions Q1-Q2 under PO for a spend of $498,000.Ongoing acquisitions Q3-Q4 for an anticipated spend of $1,189,000.

10.3 Fleet and Plant 10.3.O8 Acquisition of Light Commercial Vehicles Operations and Maintenance


arrangement


Acquisitions Q1-Q2 under PO for a spend of $1,900,000.Ongoing acquisitions Q3-Q4 for an anticipated spend of $3,838,000.

10.3 Fleet and Plant 10.3.O9 Acquisition of Trucks 2T-8T Operations and Maintenance


arrangement



10.3 Fleet and Plant 10.3.O10 Acquisition of Trucks >8T Operations and Maintenance


arrangement


Acquisitions Q1-Q2 under PO for a spend of $2.300,000.Ongoing acquisitions Q3-Q4 for an anticipated spend of $660,500.

10.3 Fleet and Plant 10.3.O17 Supply and Delivery of 17 Variable Message Signs *


LG314/411/17/015


Contract awarded as LG314/411/17/015 -Supply & Delivery Of Seventeen (17) VMS Board Trailers for $403,280.



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10.3 Fleet and Plant 10.3.O18 Supply and Delivery of Four Column Lift Hoists




NEW ITEM.Contract to be awarded Q3 as LG314/411/17/035 - Supply And Delivery Of Four Column Lift Hoists to Airdraulics (QLD) Pty Ltd

10.4 Internal Support Services 10.4.O5 Business Analysis Study: Future Solutions for City Infrastructure's Construction Waste Materials



NEW ITEM. LG314/621/17/030 - Business Analysis Study: Future Solutions for City Infrastructure's Construction Waste Materials awarded under delegation for $29,445.


10.5.O1 Commercial Advertising on Council Land (iv) Public Invitation to Offer $906,000 (Revenue)

10 years Q2 Recommendation to enter into the contract be brought back to Council for consideration *

Activity under evaluation as LG314/411/17/017 - Commercial Advertising On Council Controlled Land And Facilities to be awarded in Q3.


10.5.O2 Creative and Digital Services (i) Public Invitation to Offer $300,000 3 years Q2 Contract(s) be awarded under delegation

Contract duration amended to 2 years with 1 year extension option.Activity under evaluation as LG314/411/17/016 - Creative And Digital Services.


10.5.O3 Video/Electronic Production Services (i) Public Invitation to Offer $310,000 3 years Completed Q2. LG314/411/16/008


NEW ITEM. LG314/411/16/008 - Video/Electronic Production Services awarded under delegation for $238,098.


10.7.O4 Electrical Installations Repairs and Maintenance for Council owned assets Citywide *

(iii) Public Invitation to Offer $8,500,000 3 years 2 x 1 year Q3 Contract(s) be awarded under delegation

Contract Type revised to (iv).Recommendation to enter into the contract be brought back to Council for consideration.


10.7.O4 Testing and Tagging for Council owned assets Citywide *

(i) Quotation process.Social Procurement Opportunity

$80,000 3 years 2 x 1 year Q3 Contract(s) be awarded under delegation

Contract Type revised to (iv).Recommendation to enter into the contract be brought back to Council for consideration.


10.7.O6 Lift maintenance at Council buildings (iv) Public Invitation to Offer $625,000 3 years 2 x 1 year Completed Q2.Contract

LG314/690/16/062


Contract awarded as LG314/690/16/062 -Lift Maintenance At Council Buildings for $630,466.


10.7.O12 Electricity Supply For Watchman Lights (i) Single source: Goods/serv ices matches the existing


$ 80,000 1 year Completed Q2.Contract

LG314/1185/17/018


NEW ITEM.LG314/411/17/033 - Electricity Supply For Watchman Lights awarded under delegation to Origin Energy Electricity Ltd.


10.7.O13 Register of providers for various segments of the energy management industry


NEW ITEM


10.7.O14 Register of energy generation system providers


NEW ITEM



(i) Quotation process $15,000 1 week Completed Q2. Contract

LG314/690/17/038


NEW ITEM. LG314/690/17/038 - Supply and Installation of Compressor at Ashmore Depot awarded under delegation for $16,713.




LG314/254/17/020


NEW ITEM. LG314/254/17/020 - Design and Installation of Replacement Orchestra Lift at the Gold Coast Arts Centre awarded under delegation for $255,000.


10.7.O17 Corporate Building Asset Survey Report (i) Quotation process $30,000 1 month Completed Q2. Contract

LG314/621/17/059


NEW ITEM. LG314/621/17/059 - Corporate Building Asset Survey Report awarded under delegation for $23,430.



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LG314/690/17/033


NEW ITEM.LG314/690/17/033 - Supply and Installation of Auto Doors and Operators awarded under delegation for $29,210.




LG314/411/17/041


NEW ITEM. LG314/411/17/041 - Manufacture, Supply and Delivery of Waterside Suite awarded under delegation for $169,035.



(i) Quotation process $83,922 2 years Completed Q2. Contract

LG314/690/17/015


NEW ITEM. LG314/690/17/015 - Repair and Maintenance of Electric Boom and Sliding Gates awarded under delegation for $83,922 .




LG314/690/17/020


NEW ITEM.LG314/690/17/020 - Demountables for Coombabah Nursery and Carrara Depot awarded under delegation for $69,873.




LG314/690/17/022


NEW ITEM. LG314/690/17/022 - Shed and Carports for Middleton Street Ashmore and Coombabah Nursery awarded under delegation for $85,891.



158 Adopted Report

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Purpose Strategy Op

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Program 1 City Planning

1.2 Land Use and Urban PlanningCity Planning has the ongoing requirement for Urbis Pty Ltd to provide continuity of supply for the Building Height Study Report Review. The previous draft study prepared by Urbis requires revisions to be carried out and due to confidentiality requirements and continuity of authorship it would be disadvantageous to seek competitive offers. A new consultant would be required to comprehensively review the draft material and provide analysis and mapping from a less informed position.

Gold Coast City Transport Strategy 2031

Urbis Pty Ltd Single source: Continuity of previous/current engagement is required to maintain continuity of expert consultancy or advice making it disadvantageous or impractical to invite quotes/tenders

NEW ITEM


Plan

Attachment 3: Summary of Material ChangesAnnexure 3: Exceptions to Seeking Competitive Offers

Material Changes and

Status



159 Adopted Report

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Significant Disposal Disposal Method



Contract(s) award to be referred back

to Council



Replacement of all vehicles/plant/equipment based on a condition monitoring and assessment methodology achieving a return equal to or greater than book value.

(i) Public Tender / Auction or sale by private treaty through the Auction House at the agreed reserve price if the asset has been passed in at a previous auction or re-purchase by supplier




10.3.D2 Disposal of minor equipment. (eg. mowers, chainsaws, brushcutters)


Auction completed as planned.

Attachment 3: Summary of Material ChangesAnnexure 4: City Contracting Plan 2016-17- Disposals

Material Changes

and StatusIt is recommended that Council resolves as follows:



Estimated annual value of Revenue


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Extension options


Recommendation

Program 1 - City Planning Control Acquittal Action


Program 2 - City Transport Acquittal Action

Provide a reliable and efficient transport network taking into account future transport needs whilst encouraging active travel modes.2.3 Traffic Management and Safety





NEW ITEM.LG314/254/17/002 - Supply and Installation of Traffic Signals at Ashmore Road and Benowa Road, Benowa awarded under delegation for $662,138 to CB Energy Pty Ltd.

Program 3 - Community Health and Safety Acquittal Action

Ensure legislative compliance and promote sustainable business and living practices. Protect and strengthen the health, safety and amenity of the community.3.4 Flooding and Drainage

3.4.C8 Sheet Piling For Drain Upgrade at Boyd and Kitchener Streets, Tugun



NEW ITEM. LG314/254/17/012 - Sheet Piling For Drain Upgrade at Boyd and Kitchener Streets, Tugun awarded under delegation for $1,308,934 to MacDonald Sheet Piling (QLD) Pty Ltd.

Program 4 - Conservation and Environment Acquittal Action

Supports environmental sustainability, natural hazard and resource management and fosters sustainable management of our environment.


Plan

CONTRACT AWARD DETAILS



Attachment 4: Contracts awarded >$500,000 under Delegation for Q2 (1 October to 31 December 2016) - CAPITAL



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Plan






Facilitate long term economic growth by promoting innovation and developing an internationally connected, highly skilled and educated community.


Commonwealth Games5.1 Economic Development - Commonwealth Game



LG314/254/17/021


Estimate revised to $2,785,613.Contract duration revised to 35 weeks.Contract awarded under delegation as LG314/254/17/021 - Design and Construction of City Distribution Fibre Optic Wide Area Network for $1,966,741 to Universal Communications Group Ltd.

Program 6 - Parks, Recreation and Culture Acquittal Action

Manage a diverse network of high quality parks, open spaces and recreational facilities. Develop and support cultural experiences in the city.6.6 Parks, Natural Areas and Recreation




NEW ITEM.LG314/254/15/094 - Landslip Risk Remediation at Lions Head Park Miami awarded under delegation for $3,611,189 to SRG Mining (Australia) Pty Ltd.

Program 7 - Waste Management Acquittal Action




162 Adopted Report

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Recommendation


Plan





Program 8 - Water and Sewerage Acquittal Action

Provide safe drinking water supplies and safe wastewater collection, treatment, reuse and disposal.8.2 Sewerage 8.2.C6 Supply and install devices to

prevent fall from heights at sewerage and water pumping stations


LG314/1211/16/103


Contact awarded under delegation as LG314/1211/16/103 - Supply And Install Devices To Prevent Fall From Heights At Sewerage And Water Pumping Stations for $1,708,967 to Mass Products Pty Ltd.

8.2 Sewerage 8.2.C7 & 8.2.C8




LG314/1211/17/017


Contract duration amended to 10 months.Contract awarded under delegation as LG314/1211/17/017 - Sewerage Pump Stations Emergency Storage Augmentation at Various Locations for $4,437,063, Separable Portions 1 to Demacs Constructions Australia Pty Ltd ($2,288,663) and Separable Portion 2 to JFM Civil Contracting Pty Ltd ($2,148,400).





NEW ITEM.LG314/1211/17/034 - Relining of DN150 and DN225 Gravity Sewer Mains at Various Locations - Package Three, 2016-17 awarded under delegation for $1,345,804 to Interflow Pty Ltd.





NEW ITEM. LG314/1211/17/028 - Gravity Sewer Relining of Multiple Assets equal to or greater than DN300 - Package 2, 2016-2017 awarded under delegation for $1,463,214 to Pipe Lining Pty Ltd.





NEW ITEM. LG314/1211/17/037 - Sewer Maintenance Hole Refurbishment Program awarded under delegation for $1,059,614 to Monadelphous Engineering Pty Ltd.




LG314/1211/17/032


Contract awarded under delegation as LG314/1211/17/032 - Design and Construction of Reservoir Roof Replacement at Various Locations for $1,950,643 to Idec Solutions Pty Ltd.



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(ii) Single source: Goods/serv ices

matches the existing system/equ ipment/prop r

ietary item/brand


LG314/1211/17/010


NEW ITEM.LG314/1211/17/010 - Supply Install and Provide Service for Water Quality Analysers contract awarded under delegation for $514,015 to Ozgreen Energy Pty Ltd.

8.3 Water 8.3.C13 Restoration Services For Minor Civil Works


$1,100,000 1 year Completed Q2. Contract LG314/1211/17/027


NEW ITEM. LG314/1211/17/027 - Restoration Services For Minor Civil Works awarded under delegation for $649,652 to Tapping Solutions Australia Pty Ltd.



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Contract Type

(Refer Figure 2)




Extension Options



Program 1 - City PlanningIt is recommended that Council resolves as follows: Acquittal Action


Program 2 - City TransportIt is recommended that Council resolves as follows: Acquittal Action

Provide a reliable and efficient transport network taking into account future transport needs whilst encouraging active travel modes.

Program 3 - Community Health and SafetyIt is recommended that Council resolves as follows: Acquittal Action

Ensure legislative compliance and promote sustainable business and living practices. Protect and strengthen the health, safety and amenity of the community.3.2 Public and Environmental Health

3.2.O1 Alcohol and Other Drug Testing services


$760,000 2 years 1 year Completed Q2.Contract LG314/411/17/013


Contract awarded under delegation as LG314/411/17/013 Alcohol And Other Drug Testing for $697,007 to The Drug Detection Agency Gold Coast.

Program 4 - Conservation and EnvironmentIt is recommended that Council resolves as follows: Acquittal Action

Supports environmental sustainability, natural hazard and resource management and fosters sustainable management of our environment.


Plan




Attachment 4: Contracts awarded >$500,000 under Delegation for Q2 (1 October to 31 December 2016) - OPERATING



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Plan





Program 5 - Economic DevelopmentIt is recommended that Council resolves as follows: Acquittal Action

Facilitate long term economic growth by promoting innovation and developing an internationally connected, highly skilled and educated community.

Program 5 - Economic Development - Commonwealth Games Acquittal Action

Program 6 - Parks, Recreation and CultureIt is recommended that Council resolves as follows: Acquittal Action

Manage a diverse network of high quality parks, open spaces and recreational facilities. Develop and support cultural experiences in the city.6.1 Community Centres

6.1.O3 Library Resources (iii) Utilise a government/LGAQ




Contract duration revised to 2 years plus 2 x 1 year extensions.Contract awarded under delegation as LG314/411/17/026 Library Resources under Local Buy BUS255-0116 for $3,683,362 to Dagenmont Pty Ltd ATF The Lugton Family Trust T/A Peter Pal Library Supplier.




arrangemen t(s)



NEW ITEM. LG314/690/16/082 - Design Supply and Installation of Sports Field Lighting at Keith Hunt Park and Ormeau Sports Park awarded under delegation for $668,160 to Allrange Electrical Services Pty Ltd.

Program 7 - Waste ManagementIt is recommended that Council resolves as follows: Acquittal Action


Program 8 - Water and SewerageIt is recommended that Council resolves as follows: Acquittal Action

Provide safe drinking water supplies and safe wastewater collection, treatment, reuse and disposal.

Program 9 - Organisational CapabilityIt is recommended that Council resolves as follows: Acquittal Action

Corporate planning and governance including the management of strategic risk, people, financial and information resources.



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Extension Options




Plan






9.2.O3 Local Government Platform - Test & Training Services

(iii) Specialised supplier: Continuity of a




quotes/tenders

$1,530,000 10 Months Completed Q2.Contract LG314/621/17/017


Contract awarded under delegation as LG314/621/17/017 Local Government Platform - Test and Training Services for $1,675,280 to Allabout Xpert Australia Pty Limited.



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Program 10 - Internal ServicesIt is recommended that Council resolves as follows: Acquittal Action


10.3.O8 Acquisition of Light Commercial Vehicles Operations and Maintenance


arrangement


Acquisitions Q1-Q2 under PO for a spend of $1,900,000 to Grand Motors Pty Ltd for $64,772,James Frizelles Automotive Group for $399,547,Sunshine Automotive for $492,436,Surfers City Holden for $60,443Von Bibra Ferry Road Auto Village for $505,836,Von Bibra Helensvale Auto Village for $33,668,Von Bibra Motors GC Pty Ltd for $240,807, and Von Bibra Robina Autovillage for $151,263.Ongoing acquisitions Q3-Q4 for an anticipated spend of $3,838,000.


10.3.O10 Acquisition of Trucks >8T Operations and Maintenance


arrangement


Acquisitions Q1-Q2 under PO for a spend of $2.300,000 to James Frizelles Automotive Group for $1,869,281 and Volvo Commercial Vehicles for $438,310.Ongoing acquisitions Q3-Q4 for an anticipated spend of $660,500.



168 Adopted Report

Attachment 4


These Pages

Numbered 1 to 169

Constitute The Report Of The Meeting

Of The Governance & Administration Committee

Held Wednesday 25 January 2017

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