CITY OF KIRKLAND Department of Public Works 123 Fifth Avenue, Kirkland, WA 98033 425.587.3800 www.kirklandwa.gov

MEMORANDUM

To: Kurt Triplett, City Manager

From: Brian Baker, Capital Projects Coordinator Rod Steitzer, P.E., Capital Projects Manager Kathy Brown, Public Works Director Lynn Zwaagstra, Parks and Community Services Director

Date: October 3, 2019

Subject: EDITH MOULTON PARK RENOVATION AND 108TH AVE. NE SIDEWALK IMPROVEMENTS (PKC 1330400 AND NMC 1200000) — ACCEPT WORK

RECOMMENDATION:

City Council to:

• Accept the work of two CIP projects: Edith Moulton Park Renovation and 108th AvenueNE Sidewalk Improvements at Edith Moulton Park as completed in a combined contractby Allied Construction Associates, Inc. of Everett, Washington, thereby establishing thestatutory lien period; and

• Approve the return of excess Project funds of $35,056 to the sources that were used topay for the Project.

By taking action on this memo during approval of the consent calendar, the City Council is accepting the construction contract work completed for the Edith Moulton Park Redevelopment and the 108th Right-of-Way Improvements.

BACKGROUND DISCUSSION:

Edith Moulton Park is located on 108th Avenue NE south of NE 140th Street and is 26.71 acres in size. The majority of the site was willed to King County in 1967 as part of Ms. Moulton’s estate, with the intent that future generations of children would enjoy the natural areas of the property. King County improved the site to a degree. The park was transferred to the City as a result of the Juanita, Finn Hill, Kingsgate Annexation in 2011. The City completed a schematic master plan for the park in February, 2015.

There are two CIP projects that were constructed under this contract: 1) the Edith Moulton Park Renovation Project (CIP project PKC 1330400), and 2) the 108th Avenue NE Sidewalk Improvements at Edith Moulton Park (CIP project NMC 0120000). The City Council awarded a single construction contract for both projects at its November 21, 2017 meeting. Staff issued a

Council Meeting: 10/15/2019 Agenda: Establishing Lien Period Item #: 9. f. (1).

Memorandum to Kurt Triplett October 3, 2019 Page 2

Notice to Proceed on January 8, 2018, and Allied Construction Associates began shortly thereafter. Elements of the Park Redevelopment Project included improved trails, boardwalks, new creek crossings, a 40-foot diameter picnic shelter, a restroom building, an off-leash dog trail, and playground equipment. The improvements in the 108th Avenue NE right-of-way included a new five-foot wide concrete sidewalk, 12 on-street parking stalls, and an adjacent asphalt bicycle lane (see Attachment A, Site Map with Area Map Inset). In fulfillment of a Parks and Community Services goal, several elements of the redeveloped park are ADA-accessible, including the boardwalk, the play area, some trails, the restrooms, and the improvements along the frontage. The contract reached Substantial Completion on July 20, 2018 and a reopening event was held the next day on July 21 (see Attachment B, pictures). The contract reached Final Completion a year later on July 21, 2019. In accordance with the City’s 1% for art policy, the Park project allocated funds a for future art installation; the sidewalk project was not part of the 1% for the Arts program. The artwork concept and design were approved by the Council at its February 15, 2019 meeting. By that time, the projects had passed the substantial completion point with the contractor. Staff has opted to have the public art installed later this year by a different contractor. The $22,133 for the purchase of the art and its installation remain available in the Project budget (see Table 1, below). Budget Two change orders were issued on the Park project component of the contract. The first was to revise fixtures in the restroom, replace unsuitable soils with crushed rock to install a new waterline, and to remove hazardous trees in the dog park area. The second was to upgrade the dog park surface with cedar wood chips to aid in flea control and extend the surface life cycle, to build an additional dog park entrance gate, to add self-closing hinges to the dog park gates, and to lengthen the steel boardwalk to clear obstructions. With all project costs accounted for, there remains approximately $35,056 for the park renovation and no dollars for the right-of-way improvements. There also is $22,133 for public art, which is yet to be expended. The contract also had a savings of $14,079 because some quantities were less than anticipated. Staff recommends returning the net surplus to the park sources from which the Park project was funded.

Memorandum to Kurt Triplett October 3, 2019 Page 3

Table 1: Project Funding and Expenses

Item Edith Moulton Park

Renovation 108th Ave NE Right-Of-

Way Improvements PKC1330400 NMC1200000 & NMC120S300

Total Project Funding $2,092,300 $399,000 Total Contractor Expenses ($1,339,020) ($284,940)

Design, Inspection, In-House, and Permitting Expenses ($696,091) ($114,060)

Future Artwork Expenses ($22,133) -0- Total Project Expenses ($2,057,244) ($399,000)

Total Project Savings $35,056 $0

Attachment A: Site Map with Area Map Inset Attachment B: Reopening Pictures Attachment C: Fiscal Note

I I I

I I I

Attachment A

Vicinity Map Edith Moulton Park

Area Map

Dog Park Area

Restroom

New pavilion

ADA Parking And frontage Improvement

Playground net climb

Boardwalk over wetland area

¯Area Map

Edith Moulton Park

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Attachment B

Attachment B

Attachment B

ATTACHMENT C

FISCAL NOTE CITY OF KIRKLAND

Date

The 108th Ave NE Sidewalk Improvements project has two project numbers for accountability purposes: 1) NMC1200000 relates to the

general transportation project, while 2) NMC120S300 relates to the utility funded surface water improvements in the project.

Other Source

Revenue/Exp

Savings

Kathy Brown, Director of Public Works

Revised 2020Amount This

2019-20 Additions End BalanceDescription

End Balance

One-time tranfser to return $35,056 to the REET 1 Reserves related to PKC1330400. The project balance will be returned to

the original REET 1 funding source. There will be no fiscal impact related to NMC1200000/NMC120S300.

One-time transfer returning unspent project contingency balance of $35,056 from Edith Moulton Park (PKC1330400) to the REET 1

Reserves balance. The 108th Ave NE Sidewalk Improvements project (NMC1200000/NMC120S300) is projected to use all available

project balance in the close-out process

Source of Request

Description of Request

Reserve

Legality/City Policy Basis

Recommended Funding Source(s)

Fiscal Impact

2020

Request Target2019-20 Uses

2020 Est Prior Auth.Prior Auth.

Prepared By September 19, 2019

Other Information

Kyle Butler, Financial Planning Supervisor

1,000,00012,000 35,056REET 1 reserves 3,808,4553,761,399 -