City of Los Angeles HOLLY L. WOLCOTT CITY CLERK OFFICE OF THE CITY CLERK CALIFORNIA NEIGHBORHOOD AND BUSINESS IMPROVEMENT DISTRICT DIVISION 200 N. SPRING STREET, ROOM 224 LOS ANGELES, CA 90012 (213) 978-1099 FAX: (213) 978-1130 JJJ'« w ,s. MIRANDA PASTER DIVISION MANAGER clerk.lacity.org ERIC GARCETTI MAYOR January 20, 2016 Honorable Members of the City Council City Hall, Room 395 200 North Spring Street Los Angeles, California 90012 Council District 4 REGARDING: THE VILLAGE AT SHERMAN OAKS (PROPERTY-BASED) BUSINESS IMPROVEMENT DISTRICT’S 2016 FISCAL YEAR ANNUAL PLANNING REPORT Honorable Members: The Office of the City Clerk has received the Annual Planning Report for the Village at Sherman Oaks Business Improvement District’s (“District”) 2016 fiscal year (CF 14- 1311). The owners’ association of the District has caused to be prepared the Annual Planning Report for City Council’s consideration. In accordance with Section 36600 et seq. of the California Streets and Highways Code (“State Law”), an Annual Planning Report for the District must be submitted for approval by the City Council. The Village at Sherman Oaks Business Improvement District’s Annual Planning Report for the 2016 fiscal year is presented with this transmittal for City Council’s consideration as “Attachment 1.” BACKGROUND The Village at Sherman Oaks Business Improvement District was established on February 18, 2015 by and through the City Council’s adoption of Ordinance No. 183458, which confirmed the assessments to be levied upon properties within the District, as described in the District’s Management District Plan. The City Council established the District pursuant to State Law. ANNUAL PLANNING REPORT REQUIREMENTS The State Law requires that the District’s owners’ association shall cause to be prepared, for City Council’s consideration, an Annual Planning Report for each fiscal year for which assessments are to be levied and collected to pay for the costs of the AN EQUAL EMPLOYMENT OPPORTUNITY - AFFIRMATIVE ACTION EMPLOYER
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City of Los AngelesHOLLY L. WOLCOTT CITY CLERK
OFFICE OF THE CITY CLERKCALIFORNIA
NEIGHBORHOOD AND BUSINESS IMPROVEMENT DISTRICT DIVISION 200 N. SPRING STREET, ROOM 224
LOS ANGELES, CA 90012 (213) 978-1099
FAX: (213) 978-1130JJJ'«
w,s. MIRANDA PASTER DIVISION MANAGER
clerk.lacity.orgERIC GARCETTI MAYOR
January 20, 2016
Honorable Members of the City Council City Hall, Room 395 200 North Spring Street Los Angeles, California 90012
Council District 4
REGARDING: THE VILLAGE AT SHERMAN OAKS (PROPERTY-BASED) BUSINESS IMPROVEMENT DISTRICT’S 2016 FISCAL YEAR ANNUAL PLANNING REPORT
Honorable Members:
The Office of the City Clerk has received the Annual Planning Report for the Village at Sherman Oaks Business Improvement District’s (“District”) 2016 fiscal year (CF 141311). The owners’ association of the District has caused to be prepared the Annual Planning Report for City Council’s consideration. In accordance with Section 36600 et seq. of the California Streets and Highways Code (“State Law”), an Annual Planning Report for the District must be submitted for approval by the City Council. The Village at Sherman Oaks Business Improvement District’s Annual Planning Report for the 2016 fiscal year is presented with this transmittal for City Council’s consideration as “Attachment 1.”
BACKGROUND
The Village at Sherman Oaks Business Improvement District was established on February 18, 2015 by and through the City Council’s adoption of Ordinance No. 183458, which confirmed the assessments to be levied upon properties within the District, as described in the District’s Management District Plan. The City Council established the District pursuant to State Law.
ANNUAL PLANNING REPORT REQUIREMENTS
The State Law requires that the District’s owners’ association shall cause to be prepared, for City Council’s consideration, an Annual Planning Report for each fiscal year for which assessments are to be levied and collected to pay for the costs of the
AN EQUAL EMPLOYMENT OPPORTUNITY - AFFIRMATIVE ACTION EMPLOYER
Honorable Members of the City CouncilPage 2
planned District improvements and activities. The Annual Planning Report shall be filed with the City Clerk and shall refer to the district by name, specify the fiscal year to which the report applies, and, with respect to that fiscal year, shall contain all of the following: any proposed changes in the boundaries of the district or in any benefit zones within the district; the improvements and activities to be provided for that fiscal year; an estimate of the cost of providing the improvements and the activities for that fiscal year; the method and basis of levying the assessment in sufficient detail to allow each real property owner to estimate the amount of the assessment to be levied against his or her property for that fiscal year; the amount of any surplus or deficit revenues to be carried over from a previous fiscal year; and the amount of any contributions to be made from sources other than assessments levied.
The District's total 2016 budget has increased due to a rollover of unspent funds from the 2015 assessment. The funds are to be used by the District for an image enhancement project of pole banners and lighting that was planned in 2015 but will not be completed and paid for until 2016. These projects are described in the Image Enhancement/Special Projects budget category of the District’s 2016 Annual Planning Report.
The increased funding has not changed the description of the budget categories approved in the Management District Plan and the City Clerk does not recognize any adverse impacts to the special benefits received by property owners due to this action.
The attached Annual Planning Report, which was approved by the District’s Board at their meeting on October 13, 2015, complies with the requirements of the State Law and reports that programs will continue, as outlined in the Management District Plan adopted by the District property owners. The City Council may approve the Annual Planning Report as filed by the District’s owners’ association or may modify any particulars contained in the Annual Planning Report, in accordance with State Law, and approve it as modified.
FISCAL IMPACT
There is no impact to the General Fund associated with this action.
RECOMMENDATIONS
That the City Council:
FIND that the attached Annual Planning Report for the Village at Sherman Oaks Business Improvement District's 2016 fiscal year complies with the requirements of the State Law.
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2. FIND that the increase in the 2016 budget concurs with the intentions of the Village at Sherman Oaks Business Improvement District's Management District
Honorable Members of the City CouncilPage 3
Plan and does not adversely impact the benefits received by assessed property owners.
3. ADOPT the attached Annual Planning Report for the Village at Sherman Oaks Business Improvement District’s 2016 fiscal year, pursuant to the State Law.
Sincerely
Holly L. Wolcott City Clerk
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Attachment: Village at Sherman Oaks Business Improvement District’s 2016 Fiscal Year Annual Planning Report
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November 1,2015
Holly L. Wolcott, City Clerk Office of the City Clerk 200 North Spring Street, Room 224 Los Angeles, CA 90012
Subject: Village at Sherman Oaks PBID 2015 Annual Planning Report
Dear Ms. Wolcott:
As required by the Property and Business Improvement District Law of 1994, California Streets and Highways Code Section 36650, the Board of Directors of the Village at Sherman Oaks Business Improvement District has caused this Village at Sherman Oaks Business Improvement District Annual Planning Report to be prepared at its meeting of October 13, 2015.
This report covers proposed activities of the Village at Sherman Oaks BID from January 1, 2016 through December 31, 2016.
Sincerely
Vicki Nussbaum
Executive Director
Village at Sherman Oaks Business Improvement District
Village at Sherman Oaks
Business Improvement District
2016 Annual PlanningReport
2016 Annual Planning ReportDistrict NameThis report is for the Village at Sherman Oaks Business Improvement District (District). The District is operated by The Village at Sherman Oaks, Inc., a private non-profit organization.
Fiscal Year of ReportThis report applies to the 2016 Fiscal year. The District Board of Directors approved the 2016 Annual Planning Report at the October 13, 2015 Board of Director’s meeting.
BoundariesThere are no changes to the District’s boundaries for 2016.
Benefit ZonesThe entire District consists of one benefit zone. For 2016 there are no changes to the District’s benefit zone.
2016 Improvements, Activities and Services
Image Enhancement / Special Projects: $127,384.74 (43%)The Image Enhancement/Special Projects category is larger than the 29% in the management plan due to our rollover. In 2016 we are planning to invest in banners for our already existing decorative poles and are in the process of hiring a lighting designer to install BID lighting. We are also planning events in the Village including a Summer Shopping Program and a Holiday event. We are also launching a new website. All of these image enhancement and special projects will increase building occupancy and encourage new business development for parcels within the District. These services are not provided outside the boundaries of the District. These services are only provided to the individually assessed parcels in the District.
Landscaping, Sanitation and Beautification: $133,309.61 (45%)Maintenance services is defined as watering, weeding, tree trimming, sidewalk sweeping, pressure washing, trash removal, hanging basket maintenance, and graffiti removal. These services are not provided outside the boundaries of the District. These services are only provided to the individually assessed parcels in the District.
Administration/Uncollected Assessment: $35,549.23 (12%)Administration funds are the same as 2015 and have not increased despite the rollover. These funds will be used to cover the cost for an Executive Director, office expenses, legal fees, accounting fees, bank charges, and Directors &
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Officers insurance and General Liability insurance. These services are not provided outside the boundaries of the District. These services are only provided to the individually assessed parcels in the District.
Total estimate of Cost for 2016: A breakdown of the total estimated 2016 budget is attached to this report as Appendix A.
Method and Basis of Levying the Assessment*The Method and Basis for levying the 2016 assessment remains the same as listed in the Management District Plan and is based on a combination of Lot size (sq. footage) and Linear front footage on Ventura Blvd. and Van Nuys Blvd. There is only one (1) benefit zone of benefit for the entire district.
The Management District Plan allows for a maximum annual assessment increase of 5%. The Board voted for no (0%) increase for 2016.
Village at Sherman Oaks 2016 Assessment rates:
Assessment Variable Assessment per footParcel square footage $0.03068968
Linear frontage along Van Nuys Boulevard and Ventura Blvd. $10.9984
The District’s 2016 Total Assessment is $116,292.07 which includes delinquents from 2015.
Surplus RevenuesAt the end of 2015, the District will have an estimated $175,227 of surplus revenue that will be rolled over into 2016 budget. The District Board of Directors authorized the rollover at the October 13, 2015 Board of Director’s meeting.
The District was established and approved by the City Council in mid-2015 and as a result funding was not provided until August 2015 and then again in September 2015. The District was unable to commit to project spending until the funds were received. These funds will be spent on planned image enhancement projects as approved in the Management Plan including pole banners and lighting. Although planned in 2015, these projects were not funded until the 4th quarter of 2015 but will be completed and paid for in 2016, which resulted in a large rollover. These projects are explained further in the Image Enhancement/Special Projects section above.
Anticipated Deficit RevenuesThere are no deficit revenues that will be carried over to 2016.
Contributions from Sources other than assessments: $4,724.50In 2016, we expect to receive a $2500 grant from the Sherman Oaks Neighborhood Council as well as $2224.50 in general benefit.
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Appendix A
Village at Sherman Oaks Business Improvement District 2016 Annual Report
2016 Fiscal Year Activities Budget
Anticipated Assessment Revenue and Program Expenditures
2016 Revenue Sources
2016 Special Assessment2015 Carryover
2016 Estimated Contributions/Other Sources2016 Total Estimate Revenue
$116,292.07$175,227.00
$4,724.50$296,243.57
2016 Budget Expenditures
Image Enhancement / Special Projects Landscaping, Sanitation and Beautification Administration/Uncollected Assessment2016 Total Estimated Expenditures
