AGENDA BOARD OF PUBLIC WORKS

CITY OF MARSHFIELD, WISCONSIN MONDAY, April 5, 2021 at 5:30 PM

CITY HALL COUNCIL CHAMBERS, 207 WEST 6TH STREET

1. Call meeting to order – Chairman Buttke

2. Approval of minutes of March 15, 2021 Board of Public Works meeting

3. Citizen Comments

4. Award bid for 2021 Asphalt Paving Projects – Presented by Dan Knoeck, Director of Public Works

5. Approval of Certified Survey Map for 8th Street Lift Station Site (corner of 8th Street and Hawthorne Ave) – Presentedby Dan Knoeck, Director of Public Works

6. Approval of access easement to H & S Manufacturing to cross City owned property in the East Industrial Park –Presented by Dan Knoeck, Director of Public Works

7. Recommended items for future agendas

8. Adjournment

Posted this 2nd day of April, 2021 at 4:00 PM by Daniel G. Knoeck, Director of Public Works

NOTE

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This meeting can be viewed “LIVE” on the City of Marshfield website at www.ci.marshfield.wi.us , City of Marshfield Facebook page at www.facebook.com/CityofMarshfieldWI/ and on Charter Cable Channel 991. The meeting is also archived on the City of Marshfield’s YouTube Channel and Facebook Page located on the City website at www.ci.marshfield.wi.us and replayed the following day and throughout the week on Charter Cable Channel 991. Please see your cable listing for the City Government Channel at http://ci.marshfield.wi.us/departments/communications/index.php

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It is possible that members of and possibly a quorum of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice.

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Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact the Public Works Department at 207 West 6th Street or by calling (715)486-2034.

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CITY OF MARSHFIELD

MEETING NOTICE

BOARD OF PUBLIC WORKS BACKGROUND 4/5/2021

1. Call meeting to order – Chairman Buttke

2. Approval of minutes of March 15, 2021 Board of Public Works meeting

3. Citizen Comments

4. Award of Bid for 2021 Asphalt Paving Program

See attached memo.Recommend approval of the asphalt paving bid of American Asphalt of Mosinee, Wisconsin

in an amount not to exceed budgeted funding and authorized execution of a contract

5. Approval of Certified Survey Map for 8th Street Lift Station Site (corner of 8th Street and Hawthorne Ave)

See attached memo and plans.Recommend approval of the certified survey map for the 8th Street Lift Station site at the

intersection of 8th Street and Hawthorne Ave and refer Resolution 2021-13 to the CommonCouncil for consideration.

6. Approval of Access Easement to H & S Manufacturing to Cross City Owned Property in the East IndustrialPark

See attached memo.Recommend approval of an easement to H & S Manufacturing for access to cross city-owned

parcels, 33-05223 and 33-05224D as presented.

7. Recommended items for future agendas

8. Adjournment

BOARD OF PUBLIC WORKS MINUTES OF MARCH 15, 2021

Meeting called to order by Chairman Buttke at 5:30 PM in the Council Chambers of City Hall. PRESENT: Tom Buttke, Mike Feirer, Quentin Rosandich, Ken Bargender, Adam Fischer EXCUSED: None

ABSENT: None ALSO PRESENT: City Engineer Turchi; Street Superintendent Hawley; Assistant City Engineer

Cassidy; IT Director Ng; and the media. PW21-23 Motion by Feirer, second by Fischer, to recommend approval of the minutes of the March 1, 2021 Board of Public Works meeting with the correction that the plumbing inspectors Colorado be changed to 2021 versus 2022. Motion Carried Citizen Comments: Patricia Bickner – 210 S Concord Ave Requested the board of Public Works consider on street overnight parking during the winter months other than snow emergencies. Due to the ditched/ narrow street of Concord Ave, parking should be restricted to one side. Presentation by Rachel Lang on asphalt maintenance treatments– Corrective Asphalt Materials, LLC. Recommended items for future agendas: Motion by Rosandich second by Bargander that the meeting be adjourned at 5:58 PM. Motion Carried Thomas R. Turchi, Acting Secretary BOARD OF PUBLIC WORKS

April 1, 2021 TO: Board of Public Works FROM: Dan Knoeck, Director of Public Works SUBJECT: Award of Bid for 2021 Asphalt Paving Program BACKGROUND Bids were opened for the 2021 asphalt paving program on April 1. The total bid of American Asphalt is $1,331,361. Several unit prices are higher than we saw in 2020, however, we actually saw reduced pricing in 2020 due to the emerging pandemic so higher prices for 2021 were expected. We have also modified our paving specifications this year to improve ride and longevity and that has also contributed to higher unit prices. ANALYSIS The bulk of the asphalt paving contract is for asphalt overlays and the mill-in-place program. The asphalt paving program budget for 2021 is $1,868,000, which includes staff time, materials and equipment and contracted services. In addition, the bid includes citywide asphalt patching and some small miscellaneous paving. A breakdown of the bid categories is as follows: 2021 Asphalt Paving Program $1,138,734 Miscellaneous City-wide patching $ 174,195 Cemetery and other miscellaneous paving $ 18,432 Total Available Funds $1,331,361 Attached is a spreadsheet showing an updated estimate of the 2021 asphalt paving projects using the as-bid unit prices. You will note that we are proposing to repave 18,351 feet or approximately 3.6 miles of streets in 2021. RECOMMENDATION Approve the asphalt paving bid of American Asphalt of Mosinee, Wisconsin in an amount not to exceed budgeted funding and authorize execution of a contract.

City of Marshfield

Memorandum

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UNIT SY SY TON TON SY TON SY LF LF LF LFUNIT COST 2021 0.98 8.15 87.00 72.61 1.91 121.15 3.98 7.00 40.00 1.00 75.00

Larch Ave - 5th to Adler 1,315 22 3.0 3,214 627 12 120 3,149.72 - - 45,526.47 6,138.74 14,538.00 2,388.00 9,205.00 52,600.00 - - 133,545.93

25th St - Maple to Vine 1,278 22 3.0 3,124 609 15 150 3,061.52 - - 44,219.49 5,966.84 18,172.50 2,985.00 8,946.00 51,120.00 - - 134,471.35

Briarwood St - Lincoln to Schmidt 813 22 3.0 1,987 387 8 80 1,947.26 - - 28,100.07 3,795.17 9,692.00 1,592.00 5,691.00 32,520.00 - - 83,337.50

Arlington St - Lincoln to Cypress 650 22 3.0 1,589 310 9 90 1,557.22 - - 22,509.10 3,034.99 10,903.50 1,791.00 4,550.00 26,000.00 - - 70,345.81

Clark Ave - Arlington to Cul-de-sac 676 22 3.0 1,652 322 12 120 1,618.96 - - 23,380.42 3,155.32 14,538.00 2,388.00 4,732.00 27,040.00 - - 76,852.70

Park St - Adams to Clark 650 22 3.0 1,589 310 12 120 1,557.22 - - 22,509.10 3,034.99 14,538.00 2,388.00 4,550.00 26,000.00 - - 74,577.31

Laurel Ct - Laurel St to Cul-de-sac 450 22 3.0 1,100 215 3 30 1,078.00 - - 15,611.15 2,101.00 3,634.50 597.00 3,150.00 18,000.00 - - 44,171.65

4th St - Columbus to Cul-de-sac375 22 3.0 917 179 4 40 898.66 - - 12,997.19 1,751.47 4,846.00 796.00 2,625.00 15,000.00 - - 38,914.32

Blodgett St - St Joseph to Wood 1,354 22 3.0 3,310 645 33 330 3,243.80 - - 46,833.45 6,322.10 39,979.50 6,567.00 9,478.00 54,160.00 - - 115,583.85

Magnolia Ave - Adler to 3rd360 22 3.0 880 172 5 50 862.40 - - 12,488.92 1,680.80 6,057.50 995.00 2,520.00 14,400.00 - - (11,995.38)

3rd St - Mulberry to Magnolia679 22 3.0 1,660 324 3 30 1,626.80 - - 23,525.64 3,170.60 3,634.50 597.00 4,753.00 27,160.00 - - 13,467.54

Adams Ave - McMillan to Upham1,606 22 3.0 3,926 766 11 110 3,847.48 - - 55,619.26 7,498.66 13,326.50 2,189.00 11,242.00 64,240.00 - - 106,962.90

Ash Ave - Becker to Franklin602 22 3.0 1,472 287 - - 1,442.56 - - 20,839.07 2,811.52 - - 4,214.00 24,080.00 - - 2,387.15

Pine Ave - 4th to 6th540 22 3.0 1,320 257 9 90 1,293.60 - - 18,660.77 2,521.20 10,903.50 1,791.00 3,780.00 21,600.00 - - 9,550.07

Harrison Street - Peach to Cul-de-sac520 28 3.5 1,618 368 - - - - - 27,449.51 3,090.38 - - 3,640.00 20,800.00 - - 54,979.89

8th St - Central to Cedar 735 30 4.5 2,450 717 - - 48,337.48 4,679.50 5,145.00 29,400.00 87,561.98

Cedar Ave - 6th to 8th 740 28 4.5 2,302 673 - - - - - 51,502.11 4,396.82 - - 5,180.00 29,600.00 - - 90,678.93

Alley - Central/Maple - Arnold/Blodgett 308 16 2.0 548 71 - - - 4,466.20 - 6,528.45 - - - - - - - 13,994.65 3

TOTAL MIP 13,651 34,658 7,239 136 1,360 27,185.20$ 4,466.20$ -$ 526,637.65$ 65,150.10$ 164,764.00$ 27,064.00$ 93,401.00$ 533,720.00$ -$ -$ 1,190,388.15$

Adams Ave - 8th to Arlington 600 32 2.0 2,133 277 - - - - 23,082.41 - - - - - - 600.00 45,000.00 68,682.41

McMillan Street - Central to St Joes 4,700 36 2.5 18,800 3,055 - - - 35,150.50 261,511.90 - - - - - - 4,700.00 258,500.00 559,862.40

Total Overlay 5,300 20,933 3,332 - - -$ 35,150.50$ 284,594.31$ -$ -$ -$ -$ -$ -$ 5,300.00$ 303,500.00$ 628,544.81$

With Water Main Replacement

With Sewer Main Replacement

COMBINED TOTAL 18,951 55,591 10,571 136 1,360.00 27,185.20$ 39,616.70$ 284,594.31$ 526,637.65$ 65,150.10$ 164,764.00$ 27,064.00$ 93,401.00$ 533,720.00$ 5,300.00$ 303,500.00$ 1,818,932.96$

CIP BUDGET 49,067.04$

2021 ASPHALT LIST

1,868,000.00$

F:\Home\PW\Asphalt Contracts\2021 Asphalt Contract\2021 As-Bid Asphalt Paving Program

March 12, 2021 TO: Board of Public Works FROM: Dan Knoeck, Director of Public Works SUBJECT: Certified Survey Map for 8th Street Lift Station Site BACKGROUND In 2020, the City sold a parcel of land to an adjacent property owner to the north and west of the 8th Street Lift Station site. A certified survey map (CSM) was approved that split the existing City parcel and attached a portion to the private parcel to the north and a portion to the 8th Street Lift Station parcel. The CSM will also dedicated additional right-of-way (R/W) for the curve at 8th and Holly. A copy of that CSM is attached for reference. Also attached is an aerial photo that shows the new property lines and parcel configuration. You will note that the right-of-way line along the south side of the 8th Street lift station site (Parcel 330-4340B) does not follow the curve of the road as the neighboring parcel to the west does. An additional dedication of right-of-way is needed to “smooth out” the right-of-way line. Ideally this would have been done with the CSM that was completed back in 2020, however the additional dedication would have created a nonconforming setback for the lift station site. As a zoning code update was being planned for 2021, staff elected to wait until the zoning code update before going ahead with the additional R/W dedication. The code update will exempt utility facilities from setback requirements. This issue occurs on other utility parcels as well, as these are typically small parcels and it is desirable to get the utility facilities near the R/W line for ease of access and maintenance. ANAYSIS A draft of the CSM is attached as well as Resolution 2021-13, which will authorize City signatures on the CSM and acknowledge that the City is accepting the additional right-of-way dedication. It is logical that the right-of-way have a consistent width so this dedication is desirable. Another factor is that WE Energies is planning to replace gas mains in this neighborhood. Their planned route is along the north side of 8th Street and east side of Holly Avenue. Without dedication of additional right-of-way, the new gas line will cross through the 8th Street Lift station parcel, triggering the need for the City to grant an easement to WE

City of Marshfield

Memorandum

Energies to locate on City property. It is much preferred to avoid the easement by having the gas main located in the right-of-way. RECOMMENDATION Approve the certified survey map for the 8th Street Lift Station site at the intersection of 8th Street and Hawthorne Avenue and refer Resolution 2021-13 to the Common Council for consideration.

3/11/2021, 9:49:06 AMMap created @ gis.co.wood.wi.us

Wood County Land Information Office

N8th Street Lift Station SiteDisclaimer: This Map is NOT a Survey!!!

No information on this website is intended to serve as legal evidence of size, shape,location or ownership of real estate or environmental features including floodplains and wet lands.Wood county assumes no liability related to the use of this map. Property types open to the public

for hunt ing should ALWAYS be verified by the Treasurer's Office.

RESOLUTION NO. 2021-13

Resolved, by the Common Council of the City of Marshfield, Wood County, Wisconsin, that this Certified Survey Map, and dedication of additional public right-of-way for West 8th Street located in the SE ¼ of the NW ¼ of Section 12, Town 25 North, Range 2 East, done for the City of Marshfield, owners, by Land Surveyor Jason Pfliegen, be approved and accepted. Further resolved that the Official Map be updated to reflect said addition of public right-of-way. ___________________________________________________ ____________ Bob McManus, Mayor Date City of Marshfield

I, Deb M. Hall, City Clerk, City of Marshfield, do hereby certify that the above Resolution was adopted by the Common Council of the City of Marshfield, Wood County, Wisconsin at its regular meeting this ____ day of _____________, 2021. ________________________________________________ ____________ Deb M. Hall, City Clerk Date City of Marshfield ADOPTED: __________ APPROVED: __________

April 1, 2021 TO: Board of Public Works FROM: Dan Knoeck, Director of Public Works SUBJECT: Access Easement to H & S Manufacturing to cross City Property BACKGROUND H & S Manufacturing operates at 2608 South Hume Avenue. They also own a vacant parcel to the north of their site that is separated by a 60 wide, city owned parcel. The City also owns the vacant parcel west of the H & S parcel. The configuration is shown on the attached aerial photo. H & S is making plans to expand their yard area onto their vacant parcel to the north and would like to be able to cross City property (both parcels) to access the new yard area from their existing site. ANAYSIS While there is no current or planned use for the City parcels, Staff suggests retaining ownership of the parcels and granting access across the property by easement. The 60-foot-wide, east/west oriented parcel could be part of a future connection or link for pedestrian & bicycle access from the residential neighborhoods to the west and the Veterans Parkway trail further east. An aerial with an expanded view is also attached. The City Planner is currently on the process of updating the City’s Bicycle & Pedestrian Plan and this corridor is under consideration. H & S plans for their vacant site may include building improvements at some point in the future. At that time, a determination could be made if the easement arrangement is still adequate or if a sale of land might be appropriate. RECOMMENDATION Approve an easement to H&S Manufacturing for access to cross City-owned parcels, 33-05223 and 33-05224D as presented.

City of Marshfield

Memorandum

Marsh field GIS, City of Marsh field GIS

Printed: 4/1/2021

¯ 0 0.035 0.070.0175

miAuth or: City of Marsh fieldSources: City of Marsh field GIS Department

Th is is not a legal survey document. Th is map w as compiled by th eCity of Marshfield’s Geographic Information System based on

interpretation of resources to th e date printed h erein.

H & S Easement

Marshfield GIS, City of Marshfield GIS

Printed: 4/1/2021

¯ 0 0.1 0.20.05

miAuthor: City of MarshfieldSources: City of Marshfield GIS Department

This is not a legal survey document. This map was compiled by theCity of Marshfield’s Geographic Information System based on

interpretation of resources to the date printed herein.

H & S Easement - Expanded Area2