City of Pataskala, Ohio Finance Department Report to Council · 6/10/2016 · the CIP project...

City of Pataskala, Ohio

Finance Department Report to Council

For the Period Ended June 30, 2015

City of Pataskala, Ohio Finance Department

Report to City Council For the Period Ended

June 30, 2015

James M. Nicholson Finance Director

CITYOFPATASKALA,OHIO

June2015FinanceDept.ReporttoCouncil

TableofContents

Table of Contents ............................................................................................................ 1

Financial Condition Report ............................................................................................. 3

Cash & Fund Balance Reconciliation ............................................................................... 7

Year To‐Date Fund Balance Detail .................................................................................. 8

Full‐Year 2015 Fund Activity & Balance Projections ....................................................... 9

All Funds Revenue Budget Summary ............................................................................. 10

All Funds Expenditure Budget Summary ........................................................................ 11

101 ‐ General Fund ......................................................................................................... 13

Fund Analysis ....................................................................................................... 13 Revenue & Expenditure Statement ..................................................................... 17 Revenue Detail ..................................................................................................... 18 Expenditure Detail ............................................................................................... 19

201 – Street Fund ........................................................................................................... 21 Fund Analysis ....................................................................................................... 21 Revenue & Expenditure Statement ..................................................................... 25 Revenue Detail ..................................................................................................... 26 Expenditure Detail ............................................................................................... 27

208 – Police Fund ........................................................................................................... 29 Fund Analysis ....................................................................................................... 29 Revenue & Expenditure Statement ..................................................................... 33 Revenue Detail ..................................................................................................... 34 Expenditure Detail ............................................................................................... 35

301 – Capital Improvements Fund ................................................................................. 37 Fund Analysis ....................................................................................................... 37 Revenue & Expenditure Statement ..................................................................... 40 Revenue Detail ..................................................................................................... 41 Expenditure Detail ............................................................................................... 42

601 – Water Operations Fund ........................................................................................ 43 Fund Analysis ....................................................................................................... 43 Revenue & Expenditure Statement ..................................................................... 46 Revenue Detail ..................................................................................................... 47 Expenditure Detail ............................................................................................... 48

- 1 -

CITYOFPATASKALA,OHIO

June2015FinanceDept.ReporttoCouncil

TableofContents

651 – Sewer Operations Fund ........................................................................................ 49 Fund Analysis ....................................................................................................... 49 Revenue & Expenditure Statement ..................................................................... 53 Revenue Detail ..................................................................................................... 54 Expenditure Detail ............................................................................................... 55

Summary of Investments ................................................................................................ 57

Investment Portfolio Analysis ......................................................................................... 58

June 2015 Month‐End Investment Statement ............................................................... 59

- 2 -

TO: City Council Members Mike Compton, Mayor B.J. King, City Administrator

FROM: Jamie Nicholson

DATE: July 7, 2015

RE: June 2015 Financial Condition Report The month of June was both busy and productive in the Finance department. During the month, we worked on the following tasks: (1) completed the printing and distribution of the 2014 CAFR document; (2) continued work on the city’s reporting requirements related to the Affordable Care Act; (3) submitted request for the creation of the new capital facilities fund to the Auditor of State; (4) acknowledgement letters were prepared and sent to all donors to the K9 fund; (5) responded to a public records request for all employee names, titles, email addresses and work locations; (6) posted the open Zoning Inspector internally, as well as on the city’s website, Facebook page and the Columbus Dispatch; (7) held bid openings for the Main Street and Mink Phase III projects; and (8) determined requirements and drafted a supplemental appropriation to provide adequate funding for Main and Mink projects. The month of July will also be a very busy month, in that we plan to: (1) continue development of ACA‐required employer reporting, including loading dependent information into the HR module; (2) begin work on preparing for the 2016 budget process, including: developing 2016‐2020 revenue projections, updating the salary and expense planning models, and updating the CIP project template worksheets; (3) complete the MORPC salary survey; and (4) review the proposed update to the city’s employee handbook and policy manual with HR professionals at Paycor. I am pleased to present this report on the financial condition of the city as of June 30, 2015. On a year to‐date cash basis (YTD), the city has collected approximately $13.2 million in total revenue from all sources, or 67.76% of the full‐year budget. This total is distorted, however, due to: (1) $5.52 million in interfund transfers made; (2); $1.4 million in debt proceeds received in June; and (3) $1.6 million in grant revenues not yet received. Adjusting for these items would result in a YTD collections rate that is equal to 57.46% of budget, and is higher than the straight line rate of 50%.

General Fund$821,025 6.21%

Street Fund$1,243,978

9.41%

Police Fund$1,477,350 11.18%

Capital/Bond Improvements$3,230,148 24.44%

Water Fund$558,970 4.23%

Sewer Fund$578,515 4.38%

Utility Capital/Bond Impr

$2,315,149 17.52%

Other Governmental$2,070,769 15.67%

Other Enterprise$920,421 6.96%

YTD Revenue by Fund

- 3 -

June 2015 Financial Condition Report July 7, 2015

Income tax collections for the month of June were $434.7 thousand, and were 13.25% higher than last year when compared to June 2014. Total year to‐date collections are $2.64 million (58.43% of budget) and, when compared to a June 2014 YTD total of $2.32 million, are $329.1 thousand (14.2%) higher. The full‐year 2015 budget is currently projected to be $4.53 million. It is important to note that the June 2014 year to‐date collections were 51.36% of full‐year 2014 collections, and the 2013 YTD collections were 51.71% of the full‐year collections. It would appear that collections are maintaining the positive trend through the first half of the year. We will be updating the 2015 estimates as part of the 2016‐2020 estimates. In March, the city received its first‐half 2015 property tax settlement from Licking County. Total property taxes received to‐date are $547.1 thousand, and are $105.3 thousand (23.84%) higher than the same period in 2014. The 2015 budget in this line is $1.09 million and is projected to be up by $31.9 thousand (3.0%) above the 2014 full year collections. The overall increase is due to higher estimated real property tax collections (up $20.1 thousand, or 2.37%), which is partially offset by decreased TIF PILOT payments, which are projected to be lower by $1.1 thousand (0.6%). The total also includes $200 thousand in TIF payments in lieu of taxes (PILOT) from the State Route 310 TIF district, and approximately $18.8 thousand in other property tax revenues. Intergovernmental revenues represent one of the largest revenue categories for the city. They reflect funding from the federal, state and county governments. The revenues can come in the form of loans, grants or reimbursements. For 2015, a total of $2.96 million is budgeted, with $1.63 million of the total expected to come from grants and loans. Through June 30, a total of $591.6 thousand has been collected (19.96% of the category budget). Most of the current shortfall is due to: approximately $490.6 thousand in Mink Street grant/loan proceeds from OPWC not yet received and $1.04 million in federal grant proceeds on the Mink Street phase II project not yet received. Service charge revenues are another major revenue category for the city. As the title would imply, these revenues are received in exchange for providing services to residents, businesses and other customers. For 2015, approximately $3.43 million has been budgeted for total service charge revenues. Year to‐date collections are $2.16 million, or 63.06% of the budget. The six‐month total is up by $526.4 thousand (32.16%) when compared to the same period in 2014. The primary driver of the increase is the receipt of $550.2 thousand in tap fees. At $3.17 million or 92.55% of the category budget, water and sewer usage fees represent the largest single component of this category. Usage fees collected through June 30 are $2.03 million, or 64.04% of the full‐year budget in this line item. In comparison, June 2014 YTD collections were $1.53 million and represented 47.89% of full‐year 2014 collections.

June June YTD FY Budget/ Actual

FY2015 $434,693 $2,646,521 $4,529,286

FY2014 $383,840 $2,317,408 $4,511,632

FY2013 $334,051 $2,040,446 $3,946,281

$‐ $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 $3.5 $4.0 $4.5 $5.0

Millions

Income Tax Collections ‐ All Funds

- 4 -


After wrapping up the first half of 2015, spending for the year continues to be in‐line with expectations. Excluding debt service expenses and interfund transfers in the calculation results in spending equal to 32.42% of budget, well below the straight‐line rate of 50.0%. While this certainly compares favorably to the straight‐line rate, including 2014 carryover encumbrances (e.g., purchase orders) as well as FY 2015 issued POs in the total, results in a ratio of 38.73%. Many of these 2015 purchase orders encumber full‐year spending, and has the effect of overstating the impact of the encumbrances. The chart below plots revenue, expenditures and fund balance since January 2012. The solid color lines represent actual numbers and any dotted lines reflecting the current forecast. A trend line has also been added to the chart to smooth out the periodic ups and downs, and provide a smoothed trend of the fund balance over the time horizon of the chart.

Current projections call for the balance to gradually decline each year through 2017 (see chart at the top of the following page), at which time the trend will reverse and increase each year thereafter through 2019. This is due to revenues either exceeding or being roughly equal to expenditures in each of those succeeding years. We have updated these projections with the results from the Council’s adoption of the 2015 budget. The general fund ended the month of June 2015 with an unencumbered balance of $520.9 thousand and is down by $350.6 thousand, or 40.23% from December 2014. The Street (201) fund unencumbered fund balance decreased by $463.1 thousand (24.69%), and the Police (208) fund decreased by $32.5 thousand (3.46%) from December 2014. The 2015 forecast for these funds calls for them to end the year at approximately the same value as they ended 2014. The dramatic decline in the unencumbered cash balance is the direct result of having only six months of revenue to offset a large number of full‐year purchase orders. It will be very important for the city to continue to closely monitor each of the key fund balances to ensure that adequate funding is available to provide the desired level of service to the community in the future. Unless income tax revenues increase dramatically in the near future (such as securing a major tenant for

General Fund$915,101 8.36%

Street Fund$1,463,145 13.36% Police Fund

$1,309,952 11.96%

Capital/Bond Improvements$3,647,767 33.31%

Other Governmental$311,957 2.85%

Debt Service$172,450 1.57%

Water Operations$781,082 7.13%

Sewer Operations$738,449 6.74%

Utility Capital/Bond Improvements$1,271,912 11.62%

Other Enterprise$10,409 0.10%

YTD Expenditures by Fund(excludes encumbrances)

$‐

$5.0

$10.0

$15.0

$20.0

$25.0

Jan‐12 Apr‐12 Jul‐12 Oct‐12 Jan‐13 Apr‐13 Jul‐13 Oct‐13 Jan‐14 Apr‐14 Jul‐14 Oct‐14 Jan‐15 Apr‐15 Jul‐15 Oct‐15

MillionsMonthly Revenue, Expenditure & Fund Balance ‐ All Funds

January, 2012 through December, 2015

Revenue Expense Fund Balance 12 per. Mov. Avg. (Fund Balance)

- 5 -


the business park/JRS), the ability of the city to be able to fund spending on capital projects or related debt service may become limited. Maintaining adequate reserves to ensure ongoing operations and the ability to service our debt are factors that the ratings agencies consider when evaluating the city’s fiscal health. I am providing this summary analysis to facilitate a better

understanding of the sources of all city revenues, the status of collections to‐date and available fund balances. The report will now turn its focus to each of the primary governmental and enterprise funds of the city: 101 – General Fund; 201 – Street Fund; 208 – Police Fund; 301 – Capital Improvements; and 601/651 – Water and Sewer Operations funds. Respectfully submitted,

$‐

$10.0

$20.0

$30.0

$40.0

$50.0

2012 2013 2014 2015 2016 2017 2018 2019

MillionsRevenue, Expenditure & Fund Balance ‐ All Funds

2012 ‐ 2019

Revenue ExpenseFund Balance 3 per. Mov. Avg. (Fund Balance)

- 6 -

CITY OF PATASKALA, OHIOCASH BALANCE RECONCILIATIONAS OF JUNE 30, 2015

BANK/FINANCIAL INSTITUTION BALANCES: SYSTEM FUND CASH BALANCES:

Governmental Funds Checking (per stmnt) 325,983.00$ 0 Month-End Fund Cash Balances:Outstanding checks (99,285.91) 0 # ##O/S check sweep pending 99,285.91 0 # 101 - General Fund 876,286.60$ ##Error Correction/Deposit in-transit - 0 102 - Unclaimed Funds 46.92

- 0 Total General Funds 876,333.52$ Total Governmental Funds Checking 325,983.00$ 0 # ##

0 # 201 - Street Fund 1,853,893.00$ ##Governmental Funds Sweep Acct (per stmt) 4,430,482.19$ 0 # 202 - State Highway 39,734.98 ##

Other in-transit - # 203 - Ecological Preservation 1,000.00 ##O/S check sweep pending (99,285.91) 0 # 205 - Pataskaka JEDD 1,283.27 ##

Total Governmental Funds Sweep 4,331,196.28$ # # 205 - Permissive License Tax 85,611.26 ##0 # 206 - Recreation Fund 33,758.83 ##

Combined Governmental Funds 4,657,179.28$ 0 # 207 - Park Use 56,584.20 ##0 # 208 - Police Fund 1,169,132.81 ##

Payroll Checking Account (per stmnt) 60,171.38$ 0 # 209 - Immobilization 490.00 ##Outstanding checks (3,039.02) 0 # 210 - Mayor's Court Computer 54,957.11 ##Deposits in-transit - # # 211 - Alcohol Enforcement & Education 5,921.10 ##Error correction in-transit - 0 # 212 - Law Enforcement Trust 8,221.96 ##

Total Payroll Checking 57,132.36$ # # 213 - Pataskala Mobile Home Park 4,452.39 ##0 # 214 - FEMA Grant Fund 9.00 ##

Utility Funds Checking (per stmt) -$ # 215 - CHIP Fund - ##Deposits in-transit - 0 # 216 - Community Development Block Grant - ##Outstanding checks (26,657.21) # # 217 - Safe Routes to School - ##O/S check sweep pending 26,765.08 218 - Police K-9 11,055.65 Error Correction/Deposits in-transit (107.87) # # 219 - Sesquicentennial Fund 366.91 ##

Total PNB Water-Sewer Checking -$ # 220 - Indigent Drivers Interlock 952.10 ### 221 - Indigent Drivers Alcohol Treatment - ##

Utility Funds Sweep Acct (per stmt) 2,805,978.84$ # # 222 - Law Enforcement Training & Ed 2,000.00 ##Deposits in-transit - # Total Special Revenue 3,329,424.57$ ##O/S check sweep pending (26,765.08) Bank error correction/other in-transit - # ##

Total PNB Water-Sewer Sweep 2,779,213.76$ # 401 - Debt Service Fund 340,001.05$ ### 402 - Street Bond 30,067.19 ##

Combined PNB Water-Sewer Account 2,779,213.76$ # Total Debt Service 370,068.24$ ### ##

Fire Escrow Account 24,000.00$ Outstanding checks - 301 - Capital Improvements 2,504,268.14$ Deposits in-transit - 302 - Bond Improvements 46,102.44

- 303 - State Issue II Capital Improvements 1,233,912.01 Total PNB Fire Escrow Account 24,000.00$ 304 - Municipal Building Purchase 6,870.84

305 - Courter Bridge Improvement 59.08 Builders Escrow/Construction Account 216,924.36$ 306 - SR 310 TIF 862,655.93

Outstanding checks - 307 - Columbia Road Bridge Improvements 150,180.00 Deposits in-transit - Total Capital Projects 4,804,048.44$

- Total PNB Builders/Construction Escrow 216,924.36$

501 - Construction Account/Project 216,924.36$ Petty Cash Funds -$ # 502 - Fire Escrow Fund 24,000.00 ##

# # 503 - Vendor Bond & Escrow - ##Investments (at cost) # 999 - Payroll Clearing Fund 57,132.36 ##

PNB CD 6881 4,452.39$ # Total Escrow/Agency Funds 298,056.72$ ##STAR Ohio - Governmental 1,001,018.43 # # ##STAR Ohio - Utility 500,515.43 # Total Governmental Funds 9,677,931.49$ Raymond James - Governmental 3,717,224.67 Raymond James - Utility 1,593,119.85

Total Investments 6,816,330.77$ 601 - Water Operations 373,833.12$ # 602 - Water Capital Improvements 1,530,140.04 ##

Total Statement Cash Balance 14,550,780.53$ 603 - Water Bond Improvements 27,865.12 0 604 - Water Debt Service 378,776.15

(Not included in total bank balances) 0 # 605 - Water Treatment Plant #2 0.38 ##0 # 651 - Sewer Operations 1,131,419.20 ##

PNB Mayors Court Account 23,405.75$ 0 # 652 - Sewer Capital Improvements 959,662.27 ##Deposits in transit - 0 # 653 - Sewer Bond Improvements 90,178.43 ##Outstanding checks/ACH (23,105.75) 0 # 654- Sewer Debt Service 362,422.03 Bank error/corrections - 0 # 655 - Oaks Assessment 18,552.30 ##

Total Mayors Court 300.00$ 0 # Total Enterprise Funds 4,872,849.04$ ##0 # ##0 # Total All Funds 14,550,780.53$ ##

Statement Balance vs System Cash -$ 0 # ##0

Jun-15 Cash Position Reconciliation - Jun-15 Recon 7/7/2015 - 2:02 PM- 7 -

CITY OF PATASKALA, OHIOYEAR TO-DATE FUND BALANCE DETAILAS OF JUNE 30, 2015

+ - = - =

Fund Number / DescriptionDecember 31,

2014 Total Cash Balance

Year To-Date Revenues

Year To-Date Expenditures

Current Fund Cash Balance

Outstanding Encumbrances

June 30, 2015 Unencumbered Fund Balance

101 - General Fund 970,362.80$ 821,024.97$ 915,101.17$ 876,286.60$ 355,427.71$ 520,858.89$ 102 - Unclaimed Funds 25.00 21.92 - 46.92 - 46.92

Total General Funds 970,387.80$ 821,046.89$ 915,101.17$ 876,333.52$ 355,427.71$ 520,905.81$

201 - Street Fund 2,073,060.27$ 1,243,978.19$ 1,463,145.46$ 1,853,893.00$ 441,298.55$ 1,412,594.45$ 202 - State Highway 46,110.62 27,812.80 34,188.44 39,734.98 7,743.36 31,991.62 203 - Ecological Preservation 1,000.00 - - 1,000.00 - 1,000.00 204 - Pataskala JEDD 1,160.28 122.99 - 1,283.27 - 1,283.27 205 - Permissive License Tax 379,940.66 161,503.68 455,833.08 85,611.26 25,460.88 60,150.38 206 - Recreation Fund 31,276.85 2,580.97 98.99 33,758.83 161.01 33,597.82 207 - Park Use 39,942.02 16,642.18 - 56,584.20 - 56,584.20 208 - Police Fund 1,001,734.40 1,477,350.01 1,309,951.60 1,169,132.81 260,647.05 908,485.76 209 - Immobilization 490.00 - - 490.00 - 490.00 210 - Mayor's Court Computer 51,854.47 5,406.60 2,303.96 54,957.11 670.04 54,287.07 211 - Alcohol Enforcement & Education 5,921.10 - - 5,921.10 - 5,921.10 212 - Law Enforcement Trust 7,072.96 1,149.00 - 8,221.96 - 8,221.96 213 - Pataskala Mobile Home Park 4,452.39 - - 4,452.39 - 4,452.39 214 - FEMA Fund 9.00 - - 9.00 - 9.00 215 - CHIP Fund - - - - - - 216 - Community Development Block Grant - - - - - - 217 - Safe Routes to School - - - - - - 218 - Police K-9 696.10 18,060.00 7,700.45 11,055.65 7,000.00 4,055.65 219 - Sesquicentennial Fund 366.91 - - 366.91 - 366.91 220 - Indigent Drivers Interlock 952.10 - - 952.10 - 952.10 221 - Indigent Drivers Alcohol Treatment - - - - - - 222 - Law Enforcement Training & Education - 2,000.00 - 2,000.00 - 2,000.00

Total Special Revenue 3,646,040.13$ 2,956,606.42$ 3,273,221.98$ 3,329,424.57$ 742,980.89$ 2,586,443.68$

401 - Debt Service Fund 159,666.55$ 352,784.28$ 172,449.78$ 340,001.05$ 348,762.51$ (8,761.46)$ 402 - Street Bond 30,067.19 - - 30,067.19 - 30,067.19

Total Debt Service 189,733.74$ 352,784.28$ 172,449.78$ 370,068.24$ 348,762.51$ 21,305.73$

301 - Capital Improvements 605,572.94$ 2,526,361.26$ 627,666.06$ 2,504,268.14$ 216,249.46$ 2,288,018.68$ 302 - Bond Improvements 2,362,416.97 703,786.71 3,020,101.24 46,102.44 25,538.78 20,563.66 303 - State Issue II Capital Improvements 236,209.34 1,225,000.00 227,297.33 1,233,912.01 - 1,233,912.01 304 - Municipal Building Purchase 6,870.84 - - 6,870.84 - 6,870.84 305 - Courter Bridge Improvement 59.08 - - 59.08 - 59.08 306 - SR 310 TIF 969,345.91 87,054.72 193,744.70 862,655.93 11,775.63 850,880.30 307 - Columbia Road Bridge Improvements - 150,180.00 - 150,180.00 - 150,180.00

Total Capital Projects 4,180,475.08$ 4,692,382.69$ 4,068,809.33$ 4,804,048.44$ 253,563.87$ 4,550,484.57$

501 - Construction Account/Project 204,760.89$ 20,450.00$ 8,286.53$ 216,924.36$ 19,447.95$ 197,476.41$ 502 - Fire Escrow Fund 28,880.00 - 4,880.00 24,000.00 - 24,000.00 503 - Vendor Bond & Escrow - - - - - - 999 - Payroll Clearing Fund 51,520.62 1,628,526.12 1,622,914.38 57,132.36 - 57,132.36

Total Agency/Fiduciary Funds 285,161.51$ 1,648,976.12$ 1,636,080.91$ 298,056.72$ 19,447.95$ 278,608.77$ Total Governmental Funds 9,271,798.26$ 10,471,796.40$ 10,065,663.17$ 9,677,931.49$ 1,720,182.93$ 7,957,748.56$

601 - Water Operations 595,944.86$ 558,970.20$ 781,081.94$ 373,833.12$ 298,716.85$ 75,116.27$ 602 - Water Capital Improvements 655,234.03 1,146,335.16 271,429.15 1,530,140.04 95,226.60 1,434,913.44 603 - Water Bond Improvements 27,782.62 700,082.50 700,000.00 27,865.12 - 27,865.12 604 - Water Debt Service 30,480.47 510,247.15 161,951.47 378,776.15 358,419.53 20,356.62 605 - Water Treatment Plant #2 0.38 - - 0.38 - 0.38 651 - Sewer Operations 1,291,352.89 578,514.93 738,448.62 1,131,419.20 350,748.49 780,670.71 652 - Sewer Capital Improvements 791,680.13 468,464.73 300,482.59 959,662.27 28,326.86 931,335.41 653 - Sewer Bond Improvements 89,911.40 267.03 - 90,178.43 - 90,178.43 654- Sewer Debt Service 127,772.13 400,533.80 165,883.90 362,422.03 269,514.94 92,907.09 655 - Oaks Assessment 19,320.83 9,640.41 10,408.94 18,552.30 10,131.74 8,420.56 656 - Utility State Issue II (OPWC) - - - - - -

Total Enterprise Funds 3,629,479.74$ 4,373,055.91$ 3,129,686.61$ 4,872,849.04$ 1,411,085.01$ 3,461,764.03$ Total All Funds 12,901,278.00$ 14,844,852.31$ 13,195,349.78$ 14,550,780.53$ 3,131,267.94$ 11,419,512.59$

Jun-15 Cash Position Reconciliation - Jun-15 Fund Bal 7/7/2015 - 2:02 PM- 8 -

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- 9 -

CITY OF PATASKALA, OHIO2015 REVENUE BUDGET ANALYSIS - ALL FUNDSTHROUGH JUNE 30, 2015

Row LabelsYear To-Date Budget

Uncollected Balance

Permanent Budget

Revenue Adjustments

Taxes 3,179,120.16$ 5,598,136.00$ 2,419,015.84$ 5,598,136.00$ -$ Income Taxes 2,646,643.68$ 4,529,786.00$ 1,883,142.32$ 4,529,786.00$ -$ Property Taxes 532,476.48$ 1,068,350.00$ 535,873.52$ 1,068,350.00$ -$

Intergovernmental 591,635.49$ 2,964,820.00$ 2,373,184.51$ 3,334,820.00$ (370,000.00)$ Grants & Loans -$ 1,629,195.00$ 1,629,195.00$ 2,201,195.00$ (572,000.00)$ State-Shared Revenues 591,635.49$ 1,335,625.00$ 743,989.51$ 1,133,625.00$ 202,000.00$

Charges for Service 2,163,041.27$ 3,429,881.00$ 1,266,839.73$ 3,429,881.00$ -$ General Government Fees 55,391.49$ 61,500.00$ 6,108.51$ 61,500.00$ -$ Utility 2,032,864.90$ 3,174,381.00$ 1,141,516.10$ 3,174,381.00$ -$ Other Service Charges 74,784.88$ 194,000.00$ 119,215.12$ 194,000.00$ -$

Fines & Forfeitures 92,820.18$ 198,000.00$ 105,179.82$ 198,000.00$ -$ Mayor's Court 91,251.18$ 191,000.00$ 99,748.82$ 191,000.00$ -$ Other Fines & Forfeitures 1,569.00$ 7,000.00$ 5,431.00$ 7,000.00$ -$

Special Assessments 14,588.47$ 22,978.00$ 8,389.53$ 22,978.00$ -$ Special Assessments 14,588.47$ 22,978.00$ 8,389.53$ 22,978.00$ -$

Miscellaneous Revenue 1,650,166.20$ 1,764,525.00$ 114,358.80$ 1,539,525.00$ 225,000.00$ Investment Income 36,575.13$ 32,225.00$ (4,350.13)$ 32,225.00$ -$ Other Miscellaneous Revenue 213,591.07$ 332,300.00$ 118,708.93$ 307,300.00$ 25,000.00$ Proceeds from Debt Issuance 1,400,000.00$ 1,400,000.00$ -$ 1,200,000.00$ 200,000.00$

Transfers & Advances 5,524,954.42$ 5,524,954.42$ -$ 4,780,680.00$ 744,274.42$ Transfers & Advances 5,524,954.42$ 5,524,954.42$ -$ 4,780,680.00$ 744,274.42$

Grand Total 13,216,326.19$ 19,503,294.42$ 6,286,968.23$ 18,904,020.00$ 599,274.42$

7/7/2015 - 2:01 PM Jun-15 Financial Reporting Worksheet - Rev Pivot- 10 -

CITY OF PATASKALA, OHIO2015 EXPENDITURE BUDGET ANALYSIS - All FundsTHROUGH JUNE 30, 2015

Row LabelsYear To-Date Total Encumbrances Total Budget Unencumbered Bal Permanent Budget Prior Year Enc Total Budget Adjs

Salary & Related 2,107,790.62$ 301,651.92$ 4,338,866.33$ 1,929,423.79$ 4,397,059.00$ 13,020.33$ (71,213.00)$ Contractual Services 1,068,373.93$ 702,161.90$ 2,488,011.76$ 717,475.93$ 2,235,570.00$ 287,741.76$ (35,300.00)$ General Operating 1,024,366.02$ 738,553.41$ 2,243,605.64$ 480,686.21$ 2,081,472.00$ 108,753.64$ 53,380.00$ Capital Outlay 1,356,542.09$ 402,071.99$ 8,067,763.55$ 6,309,149.47$ 6,814,350.00$ 671,530.41$ 581,883.14$ Debt Service 490,408.32$ 986,828.72$ 1,545,739.00$ 68,501.96$ 1,539,389.00$ -$ 6,350.00$ Transfers & Advances 5,524,954.42$ -$ 5,524,954.42$ -$ 4,780,680.00$ -$ 744,274.42$ Grand Total 11,572,435.40$ 3,131,267.94$ 24,208,940.70$ 9,505,237.36$ 21,848,520.00$ 1,081,046.14$ 1,279,374.56$

Jun-15 Financial Reporting Worksheet - Exp Pivot 7/7/2015 - 2:01 PM- 11 -


THIS PAGE INTENIONALLY LEFT BLANK

- 12 -


GeneralFund(101)

Revenue – On a year to‐date‐year basis, the general fund has been credited with total revenue of approximately $821.0 thousand, which represents 51.09% of budget. When compared to a straight‐line rate of 50%, it is clear that general fund revenues through June 30 are running slightly above budget.

The largest revenue source for the general fund is property taxes, which accounts for 54.3% of the 2015 general fund revenue budget. The 2015 budget for this category is projected to be $872.6 thousand, and would be up by $34.7 thousand (4.0%) from 2014 full‐year collections. To‐date, the general fund has received $450.4 thousand in property taxes, or 51.62% of budget. This total is up by $8.6 thousand (1.95%) when compared to the same period in 2014. Service charge revenues represent the second largest revenue category for the general fund. These revenues are received in exchange for providing services to residents, businesses and other customers including building licenses/permits, and other miscellaneous permits. The 2015 budget in this category is $249.5 thousand (15.53% of budget). Through June 30, the city has received $124.3 thousand (49.83% of budget), and is up by $21.6 thousand (12.06%) from the same six‐month period in 2014. Fines and forfeitures revenue is the next major general fund revenue source. The 2015 budget in this category is $180.0 thousand (11.2% of budget), and consists of fines and forfeitures generated by the operation of the city’s Mayor’s Court, as well as other state‐generated fines. Through June 30, the city has received $85.8 thousand in this category, which represents 47.69% of budget. Compared to the same six‐month period in 2014, the total is up by $14.2 thousand, or 19.81%. This variance is due to increased fines and forfeitures being collected by the court.

Intergovernmental revenues represents the other major revenue category for the general fund. For 2015, it is projected to account for approximately $174.1 thousand (10.84% of budget). This category consists of the following revenue items: local government distributions, property tax rollback/homestead exemption reimbursements from the state; electric utility income tax reimbursement; and cigarette/liquor taxes and fees. On a year to‐date basis, the fund has received $93.2 thousand in this category (53.51% of budget). The total is down by $12.4 thousand (11.77%) when compared to the same six‐month period in 2014.

Property Tax$450,370 54.85%

Inter‐governmental

$93,176 11.35% Service Charges

$124,315 15.14%

Fines & Forfeitures$85,845 10.46%

Misc Other$67,319 8.20%

Transfers &Advances

$0 0.00%

YTD General Fund Revenue by Source

Property Tax$872,550 54.30%

Inter‐governmental$174,125 10.84%

Service Charges$249,500 15.53%


Misc Other$130,800 8.14%

Transfers & Advances

$0 0.00%

General Fund Revenue ‐ Budget

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Expenditures – The general fund has a total appropriated expenditure budget for 2015 of approximately $1.74 million. Total spending through June 30 is $915.1 thousand, and is equal to 52.56% of the budget. Excluding interfund transfers of $200.0 thousand, total spending is equal to 46.4% of budget. Including encumbrances (e.g., purchase orders) of $355.4 thousand (but excluding transfers) in the total results in a total ratio equal to 69.47% of budget. Most of the encumbered balances represent full‐year purchase orders which tend to overstate the impact. Compared to the same six‐month period in 2014 (and excluding transfers), the total is up by $34.8 thousand (5.1%).

Salaries, wages and other employee‐related costs represent the largest expense category, with a 2015 budget of $601.0 thousand, or 34.52% of the general fund budget. Spending through June 30 is $296.5 thousand, or 49.34% of budget. This category is running slightly lower than expectations at this point in the year. Contractual services is another major expense category in the General fund. The 2015 budget in this category is $492.5 thousand (28.29% of budget) and provides for non‐employee personal services. Spending through June 30 is $248.4 thousand (50.43% of budget). Including encumbrances (e.g. purchase orders) in the total, 78.44% has been either spent or committed to be spent. It is important to note that much of the spending in this category does not tend to follow a linear path; rather, it is typically disbursed in large ‘chunks’ to the vendors and consultants when the services are provided. We monitor this category closely to ensure that spending remains within the approved budget. General operating expenditures is another significant expense category in the general fund. It combines a number of other basic types of expenditures including supplies, equipment, utilities and other miscellaneous expenses. It has a 2015 budget of $377.1 thousand, or 21.66% of the fund’s budget. Year to‐date spending in this category is $159.5 thousand, and is equal to 57.7% of budget. Including encumbrances in the calculation, the total spent or committed is $300.0 thousand, or 79.57% of budget. Spending in this category is up by $20.3 thousand (14.58%) from the same six‐month period in 2014. The approved 2015 budget in the general fund included interfund transfers of $200 thousand. The purpose of the transfer is to provide funding to the Capital Improvements (401) fund for infrastructure projects, as

Salary & Related$600,958 34.52%

Contractual Services$492,469 28.29%

General Operating$377,060 21.66%

Capital Outlay$70,596 4.05%

Transfers & Advances$200,000 11.49%

General Fund Budgetby Category






YTD General Fund Spending(excludes encumbrances)

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that fund is not receiving a portion of the income tax allocation in 2015. The transfer between the funds was made during the month of April.

Fund Balance – The general fund is the primary operating account for the city from which expenses, other

than those associated with the Street, Police and Debt Service functions, are paid. Fund balance represents the accumulation of prior period revenues minus expenses. The fund balance can be used in future periods to stabilize fluctuations in revenues, or during periods of greater than typical spending. Evaluating the fund balance (and the corresponding revenues and expenses) is a valuable exercise, in that it provides insight as to trend (increasing or decreasing) and capacity (will the fund have adequate resources to pay future expenses?).

The chart above plots revenue, expenditures and fund balance on a monthly basis since January 2012. The solid color lines represent historical numbers, and the dotted lines represent projections for the rest of the year. A trend line has also been added to the chart to smooth out the periodic ups and downs, and provide a smoothed trend of the fund balance over the time horizon of the chart. With the exception of March and August 2015, it also is projected to generally decline. The major spikes in revenue (typically March & August) represent the receipt of the semi‐annual property tax settlements. The expense spikes in January and March 2014 were the result of: (1) transfer of $242.4 thousand to debt service for a loan payment on the municipal building note; and (2) annual payments to the Grow Licking County CIC and MORPC. The expense spike in December 2012 was primarily the result of the annual note payment on the municipal building debt. The March 2013 spike reflects the refunding of the 2012 notes. As you can see from the chart at the bottom of the previous page, 2014 was a very positive year for the general fund balance, even though the fund has been generally declining over the past several years. This

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MillionsMonthly Revenue, Expenditure & Fund Balance ‐ General Fund


Revenue Expenditures Fund Balance 12 per. Mov. Avg. (Fund Balance)

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2012 2013 2014 2015 2016 2017 2018 2019

MillionsRevenue, Expenditure & Fund Balance ‐ General Fund

2012 ‐ 2019

Revenue Expense Fund Balance Linear (Fund Balance)

- 15 -


improvement was due to both reduced spending and increased revenues received during the year. This trend is projected to reverse until 2017. The primary driver of the stabilization was the final balloon payment on the municipal building note that was made in 2014. Planned annual interfund transfers of $200,000 per year to the Capital Improvements (301) fund, however, will cause the fund balance to decline through 2016. From that point on, the revenues and expenditures are projected to gradually grow over the following three years.

- 16 -

CITY OF PATASKALA, OHIOJUNE 2015 YTD ANALYSIS - General Fund (101)

Beginning Fund Balance 970,363$ 970,363$ 705,193$ 705,193$

REVENUE

Taxes Property Taxes 445,422$ 868,350$ 422,928$ 51.30% 437,597$ 848,282$ 410,685$ 51.59% 7,825$ 1.79%

Income Taxes - - - 0.00% - - - 0.00% - 0.00%

445,422$ 868,350$ 422,928$ 51.30% 437,597$ 848,282$ 410,685$ 51.59% 7,825$ 1.79%

Intergovernmental State-Shared Revenues 93,176$ 174,125$ 80,949$ 53.51% 95,063$ 180,625$ 85,562$ 52.63% (1,887)$ -1.99%

Grants & Loans - - - 0.00% 10,543 - (10,543) 100.00% (10,543) -100.00%

93,176$ 174,125$ 80,949$ 53.51% 105,606$ 180,625$ 75,019$ 58.47% (12,430)$ -11.77%

Charges for Service General Government Fees 49,530$ 55,500$ 5,970$ 89.24% 31,438$ 73,175$ 41,737$ 42.96% 18,092$ 57.55%

Utility Charges - - - 0.00% - - - 0.00% - 0.00%

Other Service Charges 74,785 194,000 119,215 38.55% 71,249 207,550 136,301 34.33% 3,536 4.96%

124,315$ 249,500$ 125,185$ 49.83% 102,687$ 280,725$ 178,038$ 36.58% 21,628$ 21.06%

Fines & Forfeitures Mayor's Court 85,845$ 178,000$ 92,155$ 48.23% 71,514$ 178,525$ 107,011$ 40.06% 14,330$ 20.04%

Other Fines & Forfeitures - 2,000 2,000 0.00% 134 2,000 1,866 6.70% (134) -100.00%

85,845$ 180,000$ 94,155$ 47.69% 71,648$ 180,525$ 108,877$ 39.69% 14,196$ 19.81%

Special Assessments Special Assessments 4,948 4,200 (748) 117.81% 4,169 3,000 (1,169) 138.96% 779 18.69%

4,948$ 4,200$ (748)$ 117.81% 4,169$ 3,000$ (1,169)$ 138.96% 779$ 18.69%

Other Sources Investment Income 3,220$ 3,000$ (220)$ 107.33% 1,278$ -$ (1,278)$ 100.00% 1,942$ 151.91%

Proceeds from Debt Issuance - - - 0.00% - - - 0.00% - 0.00%

Other Miscellaneous Income 64,099 127,800 63,701 50.16% 62,412 166,780 104,368 37.42% 1,687 2.70%

67,319$ 130,800$ 63,481$ 51.47% 63,690$ 166,780$ 103,090$ 38.19% 3,629$ 5.70%

Interfund Transfers Transfers & Advances In -$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

821,025$ 1,606,975$ 785,950$ 51.09% 785,397$ 1,659,937$ 874,540$ 47.31% 35,628$ 4.54%

Adjustments:- Elim impact of Interfund transfers/advances -$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

- - - 0.00% - - - 0.00% - 0.00%

-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

821,025$ 1,606,975$ 785,950$ 51.09% 785,397$ 1,659,937$ 874,540$ 47.31% 35,628$ 4.54%

EXPENDITURE & ENCUMBRANCES

Salary & Related 296,507$ 600,958$ 304,451$ 50.66% 42,848$ 261,603$ 43.53% 256,372$ 40,135$ 15.65%Contractual Services 248,365 492,469 244,104 49.57% 137,940 106,164 21.56% 201,619 46,746 23.19%General Operating 159,491 377,060 217,569 57.70% 140,544 77,025 20.43% 139,193 20,298 14.58%Capital Outlay 10,738 70,596 59,858 84.79% 34,096 25,762 36.49% 83,160 (72,422) -87.09%Debt Service - - - 0.00% - - 0.00% - - 0.00%Transfers & Advances 200,000 200,000 - 0.00% - - 0.00% 242,413 (42,413) -17.50%

915,101$ 1,741,083$ 825,982$ 47.44% 355,428$ 470,554$ 27.03% 922,758$ (7,656)$ -0.83%

Adjustments:- Interfund transfers & advances (200,000)$ (200,000)$ (400,000)$ 200.00% -$ -$ 0.00% (242,413)$ 42,413$ -17.50%- Contingency funds - - - 0.00% - - 0.00% - - 0.00%

(200,000)$ (200,000)$ -$ 0.00% -$ -$ 0.00% (242,413)$ 42,413$ -17.50%

715,101$ 1,541,083$ 825,982$ 53.60% 355,428$ 470,554$ 30.53% 680,345$ 34,757$ 5.11%

Ending Fund Balance 876,287$ 836,255$ 520,859$ 567,832$

Grand Total Revenue

Total Other Sources

YTD 2015 2015 BudgetYTD

Uncollected Balance

Total Transfers

Total Special Assessments

% Collected

Total Taxes

Total Intergovernmental

Total Charges for Service

Total Fines, Licenses & Permits

2015 BudgetYTD Unspent

Balance% Unspent

Grand Total Expenditures

Total Adjustments to Revenue

Adjusted Grand Total Revenue

(based on non-adjusted expenditures)

YTD 2014

YTD 2015 H/(L) YTD

2014% H/(L)YTD 2014

2014 BudgetYTD

Uncollected Balance

% Available

% H/(L)%

Collected

YTD 2015 H/(L) YTD

2014

Total Adjustments

Adjusted Grand Total Expenditures

Unenc & Avail Balance

Total Encumbered

YTD 2015

Jun-15 Financial Reporting Worksheet - General Fund (101) 7/7/2015 - 2:01 PM- 17 -

CITY OF PATASKALA, OHIO2015 REVENUE BUDGET ANALYSIS - General Fund (101)THROUGH JUNE 30, 2015

Row Labels Year To-Date BudgetUncollected

BalancePermanent

BudgetRevenue

Adjustments101 - General Fund 821,024.97$ 1,606,975.00$ 785,950.03$ 1,606,975.00$ -$

Taxes 445,421.76$ 868,350.00$ 422,928.24$ 868,350.00$ -$ Property Taxes 445,421.76$ 868,350.00$ 422,928.24$ 868,350.00$ -$

Intergovernmental 93,176.22$ 174,125.00$ 80,948.78$ 174,125.00$ -$ Grants & Loans -$ -$ -$ -$ -$ State-Shared Revenues 93,176.22$ 174,125.00$ 80,948.78$ 174,125.00$ -$

Charges for Service 124,315.37$ 249,500.00$ 125,184.63$ 249,500.00$ -$ General Government Fees 49,530.49$ 55,500.00$ 5,969.51$ 55,500.00$ -$ Other Service Charges 74,784.88$ 194,000.00$ 119,215.12$ 194,000.00$ -$

Fines & Forfeitures 85,844.58$ 180,000.00$ 94,155.42$ 180,000.00$ -$ Mayor's Court 85,844.58$ 178,000.00$ 92,155.42$ 178,000.00$ -$ Other Fines & Forfeitures -$ 2,000.00$ 2,000.00$ 2,000.00$ -$

Special Assessments 4,948.06$ 4,200.00$ (748.06)$ 4,200.00$ -$ Special Assessments 4,948.06$ 4,200.00$ (748.06)$ 4,200.00$ -$

Miscellaneous Revenue 67,318.98$ 130,800.00$ 63,481.02$ 130,800.00$ -$ Investment Income 3,219.87$ 3,000.00$ (219.87)$ 3,000.00$ -$ Other Miscellaneous Revenue 64,099.11$ 127,800.00$ 63,700.89$ 127,800.00$ -$

Transfers & Advances -$ -$ -$ -$ -$ Transfers & Advances -$ -$ -$ -$ -$

Grand Total 821,024.97$ 1,606,975.00$ 785,950.03$ 1,606,975.00$ -$


CITY OF PATASKALA, OHIO2015 BUDGET COMPOSITION ANALYSIS - Functional by FundTHROUGH JUNE 30, 2015

Row Labels Year To-DateTotal

EncumbrancesTotal Budget

Unencumbered Bal

Permanent Budget

Prior Year EncTotal Budget

Adjs

101 - General Fund 915,101.17$ 355,427.71$ 1,741,082.81$ 470,553.93$ 1,646,255.00$ 84,307.81$ 10,520.00$ General Government 328,559.53$ 131,056.00$ 673,344.02$ 213,728.49$ 699,216.00$ 15,708.02$ (41,580.00)$

Salary & Related 149,925.24$ 27,863.75$ 310,219.17$ 132,430.18$ 350,816.00$ 983.17$ (41,580.00)$ Contractual Services 109,721.71$ 57,927.05$ 221,302.23$ 53,653.47$ 213,100.00$ 8,202.23$ -$ General Operating 68,912.58$ 45,265.20$ 141,822.62$ 27,644.84$ 135,300.00$ 6,522.62$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$

Court & Legal 149,951.06$ 61,303.31$ 287,230.37$ 75,976.00$ 222,420.00$ 13,310.37$ 51,500.00$ Salary & Related 54,094.10$ 4,096.77$ 107,720.00$ 49,529.13$ 106,170.00$ 50.00$ 1,500.00$ Contractual Services 91,851.19$ 55,136.04$ 168,978.48$ 21,991.25$ 108,400.00$ 10,578.48$ 50,000.00$ General Operating 4,005.77$ 2,070.50$ 10,531.89$ 4,455.62$ 7,850.00$ 2,681.89$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$

Executive & Legislative 75,068.31$ 10,199.99$ 153,405.30$ 68,137.00$ 153,183.00$ 222.30$ -$ Salary & Related 68,229.58$ 6,104.08$ 132,583.00$ 58,249.34$ 132,583.00$ -$ -$ Contractual Services 248.05$ -$ 4,500.00$ 4,251.95$ 4,500.00$ -$ -$ General Operating 6,590.68$ 4,095.91$ 16,322.30$ 5,635.71$ 16,100.00$ 222.30$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$

Finance 42,761.51$ 19,717.70$ 107,240.78$ 44,761.57$ 99,286.00$ 7,954.78$ -$ Salary & Related 24,258.24$ 4,783.05$ 50,436.00$ 21,394.71$ 50,436.00$ -$ -$ Contractual Services 15,596.90$ 4,198.99$ 38,102.59$ 18,306.70$ 36,550.00$ 1,552.59$ -$ General Operating 2,906.37$ 4,760.66$ 12,727.19$ 5,060.16$ 12,300.00$ 427.19$ -$ Capital Outlay -$ 5,975.00$ 5,975.00$ -$ -$ 5,975.00$ -$

Parks, Lands & Municipal Facilities 118,760.76$ 133,150.71$ 319,862.34$ 67,950.87$ 272,150.00$ 47,112.34$ 600.00$ Salary & Related -$ -$ -$ -$ -$ -$ -$ Contractual Services 30,947.02$ 20,678.20$ 59,585.50$ 7,960.28$ 57,950.00$ 1,035.50$ 600.00$ General Operating 77,075.74$ 84,351.78$ 195,656.11$ 34,228.59$ 177,700.00$ 17,956.11$ -$ Capital Outlay 10,738.00$ 28,120.73$ 64,620.73$ 25,762.00$ 36,500.00$ 28,120.73$ -$

Transfers & Advances 200,000.00$ -$ 200,000.00$ -$ 200,000.00$ -$ -$ Transfers & Advances 200,000.00$ -$ 200,000.00$ -$ 200,000.00$ -$ -$

Grand Total 915,101.17$ 355,427.71$ 1,741,082.81$ 470,553.93$ 1,646,255.00$ 84,307.81$ 10,520.00$




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StreetFund(201)

Revenue – The Street Fund has a 2015 revenue budget of approximately $2.32 million. The fund’s primary revenue sources are income taxes and intergovernmental revenues. On a year to‐date basis, the Street fund has been credited with total revenue of approximately $1.24 million, which reflects 46.31% of budget. Total revenue to‐date is down by $185.2 thousand (12.96%) from the same six‐month period in 2014.

Income tax collections in June were $144.8 thousand, and are down by $33.7 thousand (18.9%) compared to the same period in 2014. Year to‐date income tax revenues credited to the fund are $881.3 thousand, and represent 58.48% of the 2015 budget. In comparison, last year’s collections through June, 2014 were $1.077 million, and represented 51.37% of the full‐year collections. Even though the allocation to the fund was changed in 2015 from 46.5% to 33.3% of total collections, it appears that collections may be running ahead of last year at this point. This is an important positive trend, as income taxes are the primary revenue source for this fund. The green and light blue bars in the chart to the right reflect the revenue that would have been allocated to the fund had the percentage not been modified in 2013 and 2014. In both 2013 and 2014, the fund would have received a lower year to‐date distribution than in 2015 when calculating the amount ‘as‐if’ the fund was receiving the current allocation percentage in that year. Collections in 2015 would have been $109.6 thousand (14.2%) higher than that in 2014, and $230.2 thousand (35.35%) higher than in 2013.

Income Tax$881,291 70.84%


Misc Other$17,680 1.42%

YTD Street Fund Revenue by Source

June June YTD FY Bud/Act

FY 2015 $144,753 $881,291 $1,506,771

FY 2014 $178,486 $1,077,594 $2,097,909

FY 2014 w/33.3% $127,819 $771,697 $1,502,374

FY 2013 $106,510 $651,115 $1,258,603

FY 2013 w/33.3% $75,588 $462,082 $893,202

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Income Tax Collections ‐ Street Fund

Income Tax$1,506,771 65.04%


Misc Other$37,000 1.60%

Street Fund Revenue ‐ Budget

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Intergovernmental revenues in the Street fund are budgeted at $773.0 thousand, and represent 33.37% of the fund’s revenue budget. This category is comprised of state‐shared (e.g., permissive) taxes, and grants/loans from other governmental agencies. On a year to‐date basis, the city has received $345.0 thousand in this category (44.63% of budget), and is up by $14.1 thousand (4.28%) from the same six‐month period in 2014. Compared to the straight‐line rate of 50%, however, current year collections are running somewhat below expectations.

The other category, Other Sources, is budgeted at $37 thousand, and represents only 1.6% of the total fund revenue budget. To date, the city has received $17.7 thousand (47.79% of budget), and is down by $3.0 thousand (14.52%) from the same six‐month period in 2014. The primary driver of the decrease was the year over year reduction in the receipt of reimbursements from Ohio Insurance Services in 2015 for lower than anticipated usage of the 2013 employee HRA funds, partially offset by increased investment income (up $4.6 thousand, or 138%).

Expenditures – The Street fund has a total appropriated expenditure budget for 2015 of approximately $2.66 million. Total spending through June 30 was $1.46 million, and is equal to 54.91% of budget. Excluding interfund transfers of $165.2 thousand, total spending is equal to 51.93% of budget. Including encumbrances of $441.3 thousand in the total (but excluding transfers) results in total spending equal to 69.59% of budget. Compared to year to‐date 2014 (and excluding transfers), the total is up by $248.7 thousand (23.71%), and is due primarily to increased spending in the Capital Outlay category, offset by reduced spending in the other categories.

Spending on capital projects and equipment represents the largest expense category in the Street Fund. The 2015 budget in this category is $877.3 thousand (32.93% of budget) and provides funding for street and roadway infrastructure maintenance and related equipment. Year to‐date spending in this category is $577.8 thousand, or 65.85% of budget. Including encumbrances (e.g., purchase orders) in the total, results in a spending commitment equal to 70.64% of the full‐year 2015 budget. Salaries, wages and other employee‐related costs is the next major expense category in the Street fund with






YTD Street Fund Spending(excludes encumbrances)






Street Fund Budget by Category

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a 2015 budget of $702.1 thousand, or 26.35% of the fund’s budget. Spending through June 30 is $340.0 thousand, or 48.42% of budget. The slightly favorable YTD variance is due primarily to seasonal employee wage‐related expenses not yet incurred. Spending in this category is down by $4.5 thousand (1.3%) from the level in 2014. General operating expenditures is another significant expense category in the Street fund. It combines a number of other basic types of expenditures including supplies, equipment, utilities and other miscellaneous expenses. It has a 2015 budget of $492.3 thousand, or 18.47% of the fund’s budget. Spending through June 30 is $239.7 thousand, or 48.69% of budget. Including encumbrances in the calculation, the total spending commitment is $373.0 thousand, or 75.76% of the budget. The primary reason for the higher spending ratio (versus a straight‐line rate of 50%) is the creation of full‐year purchase orders in January for materials and supplies. Spending in this category is lower by $40.1 thousand (14.34%) from FY 2014. The approved 2015 budget for the Street fund included interfund transfers totaling $165.2 thousand. The purpose of the transfers is to provide funding for: (1) the Columbia Road Bridge Improvements (307) fund for the local share of 2015 expenses for the primarily grant‐funded project; and (2) additional funding required for the Mink Phase III and Main Street projects. All of the transfers between the funds was completed by the end of June.

Fund Balance – The Street fund is the primary operating account for the city from which expenses associated with the maintenance of the city’s streets, roads and rights‐of‐way are paid. Fund balance represents the accumulation of prior period revenues minus expenses. The fund balance can be used in future periods to stabilize fluctuations in revenues, or periods of greater than typical spending. Evaluating the fund balance, revenues, and expenses is a valuable exercise, in that it provides insight as to trend (increasing or decreasing) and capacity (will the fund have adequate resources to pay future expenses?).

The chart above plots revenue, expenditures and fund balance monthly since January 2012. The solid color lines represent actual numbers, and any dotted lines represent future projections. A trend line has also been added to the chart to smooth out the periodic ups and downs, and provide a smoothed trend of the fund balance over time. The revenue spikes in both May 2013 and 2014 are the result of higher quarterly income tax collections. Other than that item, revenues and spending have been closely matched. Since October 2013, revenues have generally equaled or exceeded expenses.

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MillionsMonthly Revenue, Expenditure & Fund Balance ‐ Street Fund



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As you can see from the chart at right, the Street fund has been generally stable, and beginning to trend upward. Current projections call for the fund balance to increase through 2014, remain basically flat through 2018, and then begin increasing thereafter.

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MillionsRevenue, Expenditure & Fund Balance ‐ Street Fund

2012 ‐ 2019


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CITY OF PATASKALA, OHIOJUNE 2015 YTD ANALYSIS - Street Fund (201)

Beginning Fund Balance 2,073,060$ 2,073,060$ 1,034,717$ 1,034,717$

REVENUE

Taxes Property Taxes -$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Income Taxes 881,291 1,506,771 625,480 58.49% 1,077,594 1,925,100 847,506 55.98% (196,303) -18.22%

881,291$ 1,506,771$ 625,480$ 58.49% 1,077,594$ 1,925,100$ 847,506$ 55.98% (196,303)$ -18.22%

Intergovernmental State-Shared Revenues 345,006$ 673,000$ 327,994$ 51.26% 330,858$ 696,121$ 365,263$ 47.53% 14,148$ 4.28%

Grants & Loans - 100,000 100,000 0.00% - - - 0.00% - 0.00%

345,006$ 773,000$ 427,994$ 44.63% 330,858$ 696,121$ 365,263$ 47.53% 14,148$ 4.28%

Charges for Service General Government Fees -$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Utility Charges - - - 0.00% - - - 0.00% - 0.00%

Other Service Charges - - - 0.00% - - - 0.00% - 0.00%

-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Fines & Forfeitures Mayor's Court -$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Other Fines & Forfeitures - - - 0.00% - - - 0.00% - 0.00%

-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Special Assessments Special Assessments - - - 0.00% - - - 0.00% - 0.00%

-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Other Sources Investment Income 7,840$ 7,000$ (840)$ 112.00% 3,290$ 1,000$ (2,290)$ 329.03% 4,550$ 138.27%

Unused - - - 0.00% - - - 0.00% - 0.00%


Unused - - - 0.00% - - - 0.00% - 0.00%

Other Miscellaneous Income 9,841 30,000 20,159 32.80% 17,393 30,000 12,607 57.98% (7,553) -43.42%

17,680$ 37,000$ 19,320$ 47.79% 20,684$ 31,000$ 10,316$ 66.72% (3,003)$ -14.52%


-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

1,243,978$ 2,316,771$ 1,072,793$ 53.69% 1,429,136$ 2,652,221$ 1,223,085$ 53.88% (185,158)$ -12.96%


- - - 0.00% - - - 0.00% - 0.00%

-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

1,243,978$ 2,316,771$ 1,072,793$ 53.69% 1,429,136$ 2,652,221$ 1,223,085$ 53.88% (185,158)$ -12.96%


Salary & Related 339,986$ 702,107$ 362,121$ 51.58% 64,392$ 297,728$ 42.41% 344,468$ (4,482)$ -1.30%Contractual Services 140,513 427,723 287,210 67.15% 201,675 85,535 20.00% 155,288 (14,775) -9.51%General Operating 239,706 492,282 252,576 51.31% 133,230 119,346 24.24% 279,826 (40,120) -14.34%Capital Outlay 577,761 877,339 299,579 34.15% 42,002 257,577 29.36% 269,634 308,127 114.28%Debt Service - - - 0.00% - - 0.00% - - 0.00%Transfers & Advances 165,180 165,180 - 0.00% - - 0.00% - 165,180 100.00%

1,463,145$ 2,664,631$ 1,201,485$ 45.09% 441,299$ 760,187$ 28.53% 1,049,216$ 413,929$ 39.45%

Adjustments:- Interfund transfers & advances (165,180)$ (165,180)$ (330,360)$ 200.00% -$ -$ 0.00% -$ (165,180)$ 100.00%- Contingency funds - - - 0.00% - - 0.00% - - 0.00%

(165,180)$ (165,180)$ -$ 0.00% -$ -$ 0.00% -$ (165,180)$ 100.00%

1,297,965$ 2,499,451$ 1,201,485$ 48.07% 441,299$ 760,187$ 30.41% 1,049,216$ 248,749$ 23.71%

Ending Fund Balance 1,853,893$ 1,725,200$ 1,412,594$ 1,414,637$

Total Other Sources


YTD 2015

Total Taxes

2015 Budget


YTD Uncollected

Balance

% Collected



YTD 2015 H/(L) YTD

2014% H/(L)

YTD Uncollected

Balance

% Collected

YTD 2014 2014 Budget

YTD 2014YTD 2015 H/(L) YTD

2014% Available % H/(L)% Unspent

Total Encumbered


YTD 2015 2015 BudgetYTD Unspent

Balance

Total Transfers

Grand Total Revenue




Total Adjustments



Jun-15 Financial Reporting Worksheet - Street Fund (201) 7/7/2015 - 2:01 PM- 25 -

CITY OF PATASKALA, OHIO2015 REVENUE BUDGET ANALYSIS - Street Fund (201)THROUGH JUNE 30, 2015


BalancePermanent

BudgetRevenue

Adjustments201 - Street Fund 1,243,978.19$ 2,316,771.00$ 1,072,792.81$ 2,316,771.00$ -$

Taxes 881,291.41$ 1,506,771.00$ 625,479.59$ 1,506,771.00$ -$ Income Taxes 881,291.41$ 1,506,771.00$ 625,479.59$ 1,506,771.00$ -$

Intergovernmental 345,006.33$ 773,000.00$ 427,993.67$ 773,000.00$ -$ Grants & Loans -$ 100,000.00$ 100,000.00$ 100,000.00$ -$ State-Shared Revenues 345,006.33$ 673,000.00$ 327,993.67$ 673,000.00$ -$



Grand Total 1,243,978.19$ 2,316,771.00$ 1,072,792.81$ 2,316,771.00$ -$





Unencumbered Bal

Permanent Budget


Adjs

201 - Street Fund 1,463,145.46$ 441,298.55$ 2,664,630.78$ 760,186.77$ 2,298,873.00$ 161,100.78$ 204,657.00$ General Government 105,637.38$ 142,944.14$ 320,059.71$ 71,478.19$ 235,218.00$ 3,275.71$ 81,566.00$

Salary & Related 22,945.23$ 3,469.03$ 48,179.00$ 21,764.74$ 31,613.00$ -$ 16,566.00$ Contractual Services 82,692.15$ 139,475.11$ 271,880.71$ 49,713.45$ 203,605.00$ 3,275.71$ 65,000.00$ General Operating -$ -$ -$ -$ -$ -$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$

Court & Legal 17,355.51$ 150.00$ 32,601.00$ 15,095.49$ 32,601.00$ -$ -$ Salary & Related 17,355.51$ 150.00$ 32,601.00$ 15,095.49$ 32,601.00$ -$ -$

Finance 78,991.30$ 2,988.99$ 128,717.40$ 46,737.11$ 127,728.00$ 989.40$ -$ Salary & Related 19,819.43$ -$ 43,571.00$ 23,751.57$ 43,571.00$ -$ -$ Contractual Services 6,292.08$ 2,988.99$ 10,039.40$ 758.33$ 9,050.00$ 989.40$ -$ General Operating 52,879.79$ -$ 75,107.00$ 22,227.21$ 75,107.00$ -$ -$

Parks, Lands & Municipal Facilities 9,168.22$ 9,789.53$ 25,731.07$ 6,773.32$ 21,500.00$ 4,231.07$ -$ Contractual Services -$ -$ 1,000.00$ 1,000.00$ 1,000.00$ -$ -$ General Operating 9,168.22$ 9,789.53$ 24,731.07$ 5,773.32$ 20,500.00$ 4,231.07$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$

Public Service 1,086,813.05$ 285,425.89$ 1,992,341.60$ 620,102.66$ 1,845,446.00$ 152,604.60$ (5,709.00)$ Salary & Related 279,865.72$ 60,773.36$ 577,755.76$ 237,116.68$ 671,746.00$ 2,918.76$ (96,909.00)$ Contractual Services 51,528.70$ 59,210.51$ 144,802.47$ 34,063.26$ 137,500.00$ 7,302.47$ -$ General Operating 177,657.90$ 123,440.33$ 392,444.10$ 91,345.87$ 388,250.00$ 4,194.10$ -$ Capital Outlay 577,760.73$ 42,001.69$ 877,339.27$ 257,576.85$ 647,950.00$ 138,189.27$ 91,200.00$

Transfers & Advances 165,180.00$ -$ 165,180.00$ -$ 36,380.00$ -$ 128,800.00$ Transfers & Advances 165,180.00$ -$ 165,180.00$ -$ 36,380.00$ -$ 128,800.00$

Grand Total 1,463,145.46$ 441,298.55$ 2,664,630.78$ 760,186.77$ 2,298,873.00$ 161,100.78$ 204,657.00$




- 28 -


PoliceFund(208)

Revenue – The fund’s primary revenue sources are income taxes and other sources, and it has a 2015 total revenue budget of $2.49 million. On a year to‐date basis, the Police Fund has been credited with total revenue of approximately $1.48 million, which represents 59.39% of budget. Total revenue to‐date is $447.8 thousand (43.49%) higher than that collected in the same six‐month period in 2014. The primary reason for the increase was the change in the fund’s income tax allocation percentage in 2014 from 41.5% to 54.1%.

Income tax collections in June were $235.2 thousand, and were up by $75.9 thousand (47.63%) compared to the same period in 2014. Year to‐date income tax revenues credited to the fund represent 58.49% of budget, which is significantly above budget when compared to the straight‐line rate of 50%. In comparison, collections through June 2014 were $961.7 thousand, and 51.37% of the full‐year collections. It is important to note that the allocation to the fund has increased in 2015 from 41.5% to 54.1%. Adjusting for the change in allocations rates (see green and light blue bars in chart to the right) reflect the revenue that would have been allocated to the fund had the percentage not been modified in 2013 and 2014. Assuming that the current allocation was applied to prior years, YTD collections in 2015 would have been $178.1 thousand (14.2%) higher than that in 2014, and $331.3 thousand (30.1%) higher than 2013 collections. The green/light blue bars in the chart at the bottom of the previous page have been


FY 2015 $235,169 $1,431,768 $2,447,899

FY 2014 $159,294 $961,724 $1,872,190

FY 2014 w/54.1% $207,658 $1,253,717 $2,440,614

FY 2013 $194,680 $1,189,996 $2,300,132

FY 2013 w/54.1% $180,037 $1,100,492 $2,127,131

$‐

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

Millions

Income Tax Collections ‐ Police Fund

Income Tax$1,431,768 96.91%


$2,614 0.18%


Fines & Forfeitures

$420 0.03%

Misc Other$36,688 2.48%

YTD Police Fund Revenue by Source

Income Tax$2,447,899 98.41%


$4,500 0.18%



Misc Other$26,500 1.07%

Police Fund Revenue ‐ Budget

- 29 -


restated to reflect the revenue that would have been allocated to the fund in 2013 and 2014 had the percentage been the same in all years.

The other significant revenue category, Other Sources, is budgeted at $26.5 thousand, and represents only 1.07% of the total fund revenue budget. To date, the city has received $36.7 thousand (138.4% of budget), and is up by $6.3 thousand (20.88%) from the same six‐month period in 2014. The primary driver of the increase was the receipt of the 1st year payment of $16.8 thousand from the West Licking Joint Fire District for the MARCS tower construction.

Expenditures – The Police fund has a total appropriated expenditure budget for 2015 of approximately $2.58 million. Total spending through June 30 is $1.31 million, and is equal to 50.76% of budget. Excluding interfund transfers of $17.5 thousand, total spending is equal to 50.42% of budget. Including encumbrances (e.g., purchase orders) of $260.6 thousand in the total results in total spending equal to 60.59% of budget. Compared to the same six‐month period in 2014 (and excluding transfers), the total is down by $61.8 thousand (4.56%), and is due primarily to reduced spending in the Capital Outlay category, which is partially offset by increased spending in the Salary & Related category. Capital spending in 2014 on projects that will not recur in 2015, such as the MARCS monopole construction and mobile radio purchases, are the primary drivers of the decrease in the Capital Outlay category.

Salaries, wages and other employee‐related costs represent the largest expense category with a 2015 budget of $1.96 million, or 75.83% of the fund’s budget. Spending through June 30 is $944.9 thousand, or 48.29% of budget. General operating expenditures is the next major expense category in the Police fund. It combines a number of other basic types of expenditures including supplies, equipment, utilities and other miscellaneous expenses. It has a 2015 budget of $359.7 thousand, or 13.94% of the total fund expenditure budget. Year to‐date 2015 spending in this category is $189.6 thousand, or 52.7% of budget, and is up by $14.8 thousand (8.44%) from the same six‐month period in 2014. Including encumbrances (e.g., purchase orders) in the total results in total spending commitments equal to 78.44% of the FY 2015 budget. The primary driver of the significantly higher spending rate (versus the straight‐line rate of 50%) is the issuance of full‐year purchase orders in January for fuel, supplies, materials and utilities.






YTD Police Fund Spending(excludes encumbrances)

Salary & Related

$1,956,931 75.83%





Police Fund Budget by Category

- 30 -


Spending on capital equipment is another significant expense category in the Police fund. The 2014 budget in this category is $160.1 thousand (6.2% of budget) and provides funding for the acquisition of Police cruisers, law enforcement‐related equipment and other capital improvements. Year to‐date spending through June 30 in this category is $96.1 thousand (60.06% of budget), however, purchase orders totaling $52.9 thousand (33.06% of budget) have been issued. The approved 2015 budget in the Police fund included interfund transfers of $17.5 thousand. The purpose of the transfer is to provide funding to the Debt Service (401) fund to meet the department’s financial obligations on the LGIF loan for the construction of the MARCS tower. The transfer between the funds was made during the month of April.

Fund Balance – The Police fund is the primary operating account for the city from which expenses associated with the operation of the city’s Police department are paid. Fund balance represents the accumulation of prior period revenues minus expenses. The fund balance can be used in future periods to stabilize fluctuations in revenues or periods of greater than typical spending. Evaluating the fund balance, revenues, and expenses is a valuable exercise, in that it provides insight as to trend (increasing or decreasing) and capacity (will the fund have adequate resources to pay future expenses?). The chart above plots monthly revenue, expenditures and fund balance since January 2012. The solid color lines represent actual numbers, and the dotted lines represent projections for the rest of the year. A trend line has also been added to the chart to smooth out the periodic ups and downs, and provide a smoothed trend of the fund balance over the time horizon of the chart. As you can see from the chart, the balance in the Police fund has been generally declining since January 2012, with the exceptions of May 2013 through November 2013 and April 2014 through July 2014. During those periods of time, the fund was slightly

$‐

$0.5

$1.0

$1.5

$2.0

$2.5


MillionsMonthly Revenue, Expenditure & Fund Balance ‐ Police Fund



$‐

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

2012 2013 2014 2015 2016 2017 2018 2019

MillionsRevenue, Expenditure & Fund Balance ‐ Police Fund

2012 ‐ 2019


- 31 -


increasing due to revenues significantly exceeding spending. The positive variance in May was the result of better than anticipated income tax collections, and the November variance was the result of transferring $180,000 from the Bond Improvement fund for the replacement of the slate roof on the Police station. We experienced another spike during July 2014 from the receipt of approximately $175 thousand due to the LGIF loan reimbursement of expenses incurred in the construction of the MARCS radio communications tower. Other than the exception of those items, expenditures have regularly exceeded revenues. The growth in spending in 2013 was primarily the result of: (1) the addition three new Police officers in 2013; and (2) the construction improvements to the facility. The spike in April 2014 spending was for the construction on the MARCS tower. Current projections call for the balance to remain basically flat through 2016, and then turn slightly positive through 2019 (see chart at bottom of previous page).

- 32 -

CITY OF PATASKALA, OHIOJUNE 2015 YTD ANALYSIS - Police Fund (208)


REVENUE


Income Taxes 1,431,768 2,447,899 1,016,131 58.49% 961,724 1,718,100 756,376 55.98% 470,044 48.88%

1,431,768$ 2,447,899$ 1,016,131$ 58.49% 961,724$ 1,718,100$ 756,376$ 55.98% 470,044$ 48.88%

Intergovernmental State-Shared Revenues 2,614$ 4,500$ 1,886$ 58.08% 2,284$ 415$ (1,869)$ 550.28% 330$ 14.45%

Grants & Loans - - - 0.00% - - - 0.00% - 0.00%

2,614$ 4,500$ 1,886$ 58.08% 2,284$ 415$ (1,869)$ 550.28% 330$ 14.45%

Charges for Service General Government Fees 5,861$ 6,000$ 139$ 97.68% 3,819$ 6,000$ 2,181$ 63.65% 2,042$ 53.47%

Utility Charges - - - 0.00% - - - 0.00% - 0.00%


5,861$ 6,000$ 139$ 97.68% 3,819$ 6,000$ 2,181$ 63.65% 2,042$ 53.47%


Other Fines & Forfeitures 420 2,500 2,080 16.80% 31,418 25,750 (5,668) 122.01% (30,998) -98.66%

420$ 2,500$ 2,080$ 16.80% 31,418$ 25,750$ (5,668)$ 122.01% (30,998)$ -98.66%


-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Other Sources Investment Income 3,751$ 6,500$ 2,749$ 57.71% 4,031$ -$ (4,031)$ 100.00% (279)$ -6.93%

Unused - - - 0.00% - - - 0.00% - 0.00%


Unused - - - 0.00% - - - 0.00% - 0.00%

Other Miscellaneous Income 32,936 20,000 (12,936) 164.68% 26,320 - (26,320) 100.00% 6,616 25.14%

36,688$ 26,500$ (10,188)$ 138.44% 30,351$ -$ (30,351)$ 100.00% 6,337$ 20.88%


-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

1,477,350$ 2,487,399$ 1,010,049$ 59.39% 1,029,596$ 1,750,265$ 720,669$ 58.83% 447,754$ 43.49%


- - - 0.00% - - - 0.00% - 0.00%

-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

1,477,350$ 2,487,399$ 1,010,049$ 59.39% 1,029,596$ 1,750,265$ 720,669$ 58.83% 447,754$ 43.49%


Salary & Related 944,921$ 1,956,931$ 1,012,011$ 51.71% 104,912$ 907,099$ 46.35% 887,389$ 57,531$ 6.48%Contractual Services 61,800 86,562 24,762 28.61% 10,256 14,506 16.76% 52,126 9,674 18.56%General Operating 189,598 359,743 170,145 47.30% 92,569 77,576 21.56% 174,835 14,763 8.44%Capital Outlay 96,133 160,060 63,928 39.94% 52,910 11,017 6.88% 239,881 (143,749) -59.92%Debt Service - - - 0.00% - - 0.00% - - 0.00%Transfers & Advances 17,500 17,500 - 0.00% - - 0.00% - 17,500 100.00%

1,309,952$ 2,580,796$ 1,270,845$ 49.24% 260,647$ 1,010,198$ 39.14% 1,354,231$ (44,280)$ -3.27%

Adjustments:- Interfund transfers & advances (17,500)$ (17,500)$ (35,000)$ 200.00% -$ -$ 0.00% -$ (17,500)$ 100.00%- Contingency funds - - - 0.00% - - 0.00% - - 0.00%

(17,500)$ (17,500)$ -$ 0.00% -$ -$ 0.00% -$ (17,500)$ 100.00%

1,292,452$ 2,563,296$ 1,270,845$ 49.58% 260,647$ 1,010,198$ 39.41% 1,354,231$ (61,780)$ -4.56%

Ending Fund Balance 1,169,133$ 908,337$ 908,486$ 1,228,748$

Total Other Sources


YTD 2015

Total Taxes

2015 Budget


YTD Uncollected

Balance

% Collected



YTD 2015 H/(L) YTD

2014% H/(L)

YTD Uncollected

Balance

% Collected

YTD 2014 2014 Budget


2014% Available % H/(L)% Unspent

Total Encumbered



Balance

Total Transfers

Grand Total Revenue




Total Adjustments



Jun-15 Financial Reporting Worksheet - Police Fund (208) 7/7/2015 - 2:01 PM- 33 -

CITY OF PATASKALA, OHIO2015 REVENUE BUDGET ANALYSIS - Police Fund (208)THROUGH JUNE 30, 2015


BalancePermanent

BudgetRevenue

Adjustments208 - Police Fund 1,477,350.01$ 2,487,399.00$ 1,010,048.99$ 2,487,399.00$ -$

Taxes 1,431,767.66$ 2,447,899.00$ 1,016,131.34$ 2,447,899.00$ -$ Income Taxes 1,431,767.66$ 2,447,899.00$ 1,016,131.34$ 2,447,899.00$ -$

Intergovernmental 2,613.66$ 4,500.00$ 1,886.34$ 4,500.00$ -$ Grants & Loans -$ -$ -$ -$ -$ State-Shared Revenues 2,613.66$ 4,500.00$ 1,886.34$ 4,500.00$ -$

Charges for Service 5,861.00$ 6,000.00$ 139.00$ 6,000.00$ -$ General Government Fees 5,861.00$ 6,000.00$ 139.00$ 6,000.00$ -$ Other Service Charges -$ -$ -$ -$ -$

Fines & Forfeitures 420.00$ 2,500.00$ 2,080.00$ 2,500.00$ -$ Other Fines & Forfeitures 420.00$ 2,500.00$ 2,080.00$ 2,500.00$ -$

Miscellaneous Revenue 36,687.69$ 26,500.00$ (10,187.69)$ 26,500.00$ -$ Investment Income 3,751.37$ 6,500.00$ 2,748.63$ 6,500.00$ -$ Other Miscellaneous Revenue 32,936.32$ 20,000.00$ (12,936.32)$ 20,000.00$ -$


Grand Total 1,477,350.01$ 2,487,399.00$ 1,010,048.99$ 2,487,399.00$ -$





Unencumbered Bal

Permanent Budget


Adjs

208 - Police Fund 1,309,951.60$ 260,647.05$ 2,580,796.43$ 1,010,197.78$ 2,476,529.00$ 45,186.43$ 59,081.00$ General Government 44,906.63$ 1,200.00$ 59,000.00$ 12,893.37$ 59,000.00$ -$ -$

Contractual Services 44,906.63$ 1,200.00$ 59,000.00$ 12,893.37$ 59,000.00$ -$ -$ General Operating -$ -$ -$ -$ -$ -$ -$ Capital Outlay -$ -$ -$ -$ -$ -$ -$

Court & Legal 16,386.52$ 150.00$ 32,601.00$ 16,064.48$ 32,601.00$ -$ -$ Salary & Related 16,386.52$ 150.00$ 32,601.00$ 16,064.48$ 32,601.00$ -$ -$

Finance 114,858.75$ 5,685.75$ 176,532.61$ 55,988.11$ 175,009.00$ 1,523.61$ -$ Salary & Related 22,122.69$ 2,696.74$ 43,571.00$ 18,751.57$ 43,571.00$ -$ -$ Contractual Services 6,826.27$ 2,989.01$ 10,573.61$ 758.33$ 9,050.00$ 1,523.61$ -$ General Operating 85,909.79$ -$ 122,388.00$ 36,478.21$ 122,388.00$ -$ -$

Parks, Lands & Municipal Facilities 11,995.53$ 42,619.80$ 57,713.55$ 3,098.22$ 25,500.00$ 32,213.55$ -$ Contractual Services 2,527.25$ 1,944.00$ 5,000.00$ 528.75$ 4,500.00$ -$ 500.00$ General Operating 9,468.28$ 10,615.66$ 22,653.41$ 2,569.47$ 21,000.00$ 2,153.41$ (500.00)$ Capital Outlay -$ 30,060.14$ 30,060.14$ -$ -$ 30,060.14$ -$

Police 1,104,304.17$ 210,991.50$ 2,237,449.27$ 922,153.60$ 2,166,919.00$ 11,449.27$ 59,081.00$ Salary & Related 906,411.47$ 102,065.36$ 1,880,759.40$ 872,282.57$ 1,865,162.00$ 1,516.40$ 14,081.00$ Contractual Services 7,539.92$ 4,123.00$ 11,988.00$ 325.08$ 11,970.00$ 18.00$ -$ General Operating 94,220.27$ 81,953.14$ 214,701.87$ 38,528.46$ 204,787.00$ 9,914.87$ -$ Capital Outlay 96,132.51$ 22,850.00$ 130,000.00$ 11,017.49$ 85,000.00$ -$ 45,000.00$


Grand Total 1,309,951.60$ 260,647.05$ 2,580,796.43$ 1,010,197.78$ 2,476,529.00$ 45,186.43$ 59,081.00$




- 36 -


CapitalImprovementsFund(301)

Revenue – The Capital Improvements Fund has a 2015 revenue budget of $3.36 million. The fund’s primary revenue sources are intergovernmental revenues and interfund transfers. On a year to‐date‐year basis, the Capital Improvements fund has been credited with total revenue of approximately $2.53 million, which represents 70.89% of budget. Excluding the impact of interfund transfers from the equation results in a ratio of 0.39% of budget. The six‐month total is dramatically below budget, and the variance is due primarily ODOT grant revenues on the Mink Street project not yet received. The fund is not slated to receive an allocation of income tax revenues in 2015, and is down from the 6.75% received in 2014.

For 2015, income taxes are no longer the primary external revenue source for the Capital Improvements fund. It is important to note, however, that the allocation to the fund was 55% in 2012, 6.75% in 2013, and then increased to 7.0% in 2014. There is no revenue projection in this category in 2015.


FY 2015 $0 $0 $0

FY 2014 $26,869 $162,219 $315,814

FY 2013 $22,984 $142,256 $275,700

FY 2012 $224,947 $1,036,446 $2,065,800

$‐

$0.5

$1.0

$1.5

$2.0

$2.5

Millions

Income Tax CollectionsCapital Improvements Fund

Income Tax$0

0.00%


$0 0.00%

Other Sources$4,087 0.16%

Transfers & Advances$2,522,274 99.84%

YTD Capital Improvements FundRevenue by Source

Income Tax$0

0.00%

Inter‐governmental$1,038,600 29.14%

Other Sources$3,000 0.08%

Transfers & Advances$2,522,274 70.77%

Capital Improvements Fund Revenue Budget

- 37 -


Expenditures – The Capital Improvements fund has a total appropriated expenditure budget for 2015 of approximately $3.38 million. Total spending through June 30 was $527.7 thousand, and is equal to 15.63% of the budget. Including year‐end encumbrances (e.g., purchase orders) of $216.2 thousand in the total results in total spending equal to 22.03% of budget. Compared to the same six‐month period in 2014 (and excluding transfers), the total is up by $415.9 thousand (372.3%) and is due primarily to increased spending in the Capital Outlay category.

As would be expected, spending on capital projects and equipment is the major expense category in the Capital Improvements fund. The 2015 budget in this category is $3.04 million, (89.96% of budget), and provides funding for the construction of a number of infrastructure improvements. Spending through June 30 is $335.3 thousand, and represents 11.04% of the category’s budget. The primary planned expenditures in this category were the result of carryover encumbrances on retainage associated with the 2013 Roadway Asset Management Plan (RAMP) projects. The list of projects includes the following: (*asterisk indicates projects funded by prior‐year carryover encumbrances)

Project Name 2015Budget

Spent and/or Encumbered

Unspent or Uncommitted

South Fork Circle* $5,834 $5,834 $0

Brightwaters Repaving* 187,061 187,061 0

2014 RAMP Inspection Services* 1,778 1,778 0

Mink Street Improvements – Phase II Engineering* 63,847 63,847 0

Mink Street Improvements – Phase II Construction 1,298,200 0 1,298,200

SR‐310 Improvements Project 993,800 9,693 984,107

City Hall Generator ($90,000 project eliminated) 0 0 0

Foundation Park Improvements 30,000 0 30,000

Summit & Havens Corner Roads improvements 432,178 224,825 207,353

2013/2014 RAMP Retainage Payable 25,292 290 25,002

GRAND TOTAL $3,037,990 $493,328 $2,544,662

Contractual services is another major expense category in the general fund. The 2015 budget in this category is $329.0 thousand (9.74% of budget) and provides for non‐employee personal services, principally engineering and construction inspection services. Year to‐date 2015 spending in this category is $192.3


Capital Outlay$3,037,991 89.96%


Capital Fund Budget by Category



General Operating

$0 0.00%

YTD Capital Fund Spending(excludes encumbrances)

- 38 -


thousand, or 48.46% of budget, and is up by $192.3 thousand (100%) from the same six‐month period in 2014. Including encumbrances (e.g., purchase orders) in the total results in total spending commitments equal to 76.17% of the FY 2015 budget. It is important to note that much of the spending in this category does not tend to follow a linear path; rather, it is typically disbursed in large ‘chunks’ to the vendors and consultants when the services are provided. We monitor this category closely to ensure that spending remains within the approved budget. The projects planned in this category for 2015 include:



Unspent or Uncommitted

SRTS Grant Application Assistance $6,000 $6,000 $0

Mink Street Improvements – Phase II 323,000 244,588 78,412

GRAND TOTAL $329,000 $250,588 $78,412

General Operating is the other major expense category in the Capital Improvements fund. The 2015 budget in this category is $10.0 thousand (0.31% of budget) and provides for other non‐capital operating expenditures incurred by the fund. There has been no spending in this category through June 30, nor have any purchase orders been issued. The projects planned in this category for 2015 include:



Unspent orUncommitted

Foundation Park – Conaway Trail Revitalization $10,000 $0 $10,000

GRAND TOTAL $10,000 $0 $10,000

Fund Balance – The Capital Improvements fund is the primary capital fund account for the city from which expenses associated with the construction of infrastructure improvements are paid. Fund balance represents the accumulation of prior period revenues minus expenses. The fund balance can be used in future periods to stabilize fluctuations in revenues or periods of greater than typical spending. Evaluating the fund balance, revenues, and expenses is a valuable exercise, in that it provides insight as to trend (increasing or decreasing) and capacity (will the fund have adequate resources to pay future expenses?). The 2015 budget projects a year‐end fund balance of $692.5 thousand, which equates to a reserve ratio equal to 19.92% of expenditures. The fund actually ended 2014 with an unencumbered fund balance of $333.3 thousand, an improvement of $252.6 thousand (312%) over the prior year.

- 39 -

CITY OF PATASKALA, OHIOJUNE 2015 YTD ANALYSIS - Capital Improvements Fund (301)


REVENUE


Income Taxes - - - 0.00% 162,219 289,870 127,651 55.96% (162,219) -100.00%

-$ -$ -$ 0.00% 162,219$ 289,870$ 127,651$ 55.96% (162,219)$ -100.00%

Intergovernmental State-Shared Revenues -$ -$ -$ 0.00% 385$ -$ (385)$ 100.00% (385)$ -100.00%

Grants & Loans - 1,038,600 1,038,600 0.00% - - - 0.00% - 0.00%

-$ 1,038,600$ 1,038,600$ 0.00% 385$ -$ (385)$ 100.00% (385)$ -100.00%


Utility Charges - - - 0.00% - - - 0.00% - 0.00%


-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%



-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%


-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Other Sources Investment Income 4,087$ 3,000$ (1,087)$ 136.23% 1,956$ -$ (1,956)$ 100.00% 2,131$ 108.91%

Unused - - - 0.00% - - - 0.00% - 0.00%


Unused - - - 0.00% - - - 0.00% - 0.00%

Other Miscellaneous Income - - - 0.00% 1,016 - (1,016) 100.00% (1,016) -100.00%

4,087$ 3,000$ (1,087)$ 136.23% 2,973$ -$ (2,973)$ 100.00% 1,114$ 37.49%

Interfund Transfers Transfers & Advances In 2,522,274$ 2,522,274$ -$ 100.00% -$ -$ -$ 0.00% 2,522,274$ 100.00%

2,522,274$ 2,522,274$ -$ 100.00% -$ -$ -$ 0.00% 2,522,274$ 100.00%

2,526,361$ 3,563,874$ 1,037,513$ 70.89% 165,576$ 289,870$ 124,294$ 57.12% 2,360,785$ 1425.80%

Adjustments:- Elim impact of Interfund transfers/advances (2,522,274)$ (2,522,274)$ -$ 0.00% -$ -$ -$ 0.00% (2,522,274)$ 100.00%

- - - 0.00% - - - 0.00% - 0.00%

(2,522,274)$ (2,522,274)$ -$ 0.00% -$ -$ -$ 0.00% (2,522,274)$ 100.00%

4,087$ 1,041,600$ 1,037,513$ 0.39% 165,576$ 289,870$ 124,294$ 57.12% (161,489)$ -97.53%


Salary & Related -$ -$ -$ 0.00% -$ -$ 0.00% -$ -$ 0.00%Contractual Services 192,344 329,000 136,656 41.54% 58,244 78,412 23.83% - 192,344 100.00%General Operating - 10,000 10,000 -100.00% - 10,000 100.00% 8,580 (8,580) -100.00%Capital Outlay 335,322 3,037,991 2,702,669 88.96% 158,006 2,544,663 83.76% 103,137 232,185 225.12%Debt Service - - - 0.00% - - 0.00% - - 0.00%Transfers & Advances - - - 0.00% - - 0.00% - - 0.00%

527,666$ 3,376,991$ 2,849,325$ 84.37% 216,249$ 2,633,075$ 77.97% 111,717$ 415,949$ 372.32%

Adjustments:- Interfund transfers & advances -$ -$ -$ 0.00% -$ -$ 0.00% -$ -$ 0.00%- Contingency funds - - - 0.00% - - 0.00% - - 0.00%

-$ -$ -$ 0.00% -$ -$ 0.00% -$ -$ 0.00%

527,666$ 3,376,991$ 2,849,325$ 84.37% 216,249$ 2,633,075$ 77.97% 111,717$ 415,949$ 372.32%

Ending Fund Balance 2,604,268$ 792,457$ 2,388,019$ 720,312$


Balance

Total Transfers

Grand Total Revenue



2014% H/(L)% Unspent

Total Encumbered


% Available


2014% H/(L)

Total Taxes

YTD 2014 2014 Budget2015 BudgetYTD

Uncollected Balance

% Collected

YTD Uncollected

Balance

% Collected




Total Other Sources




Total Adjustments



Jun-15 Financial Reporting Worksheet - Capital Improvements (301) 7/7/2015 - 2:01 PM- 40 -

CITY OF PATASKALA, OHIO2015 REVENUE BUDGET ANALYSIS - Capital Improvements Fund (301)THROUGH JUNE 30, 2015


BalancePermanent

BudgetRevenue

Adjustments301 - Capital Improvements 2,526,361.26$ 3,563,874.42$ 1,037,513.16$ 3,441,600.00$ 122,274.42$

Taxes -$ -$ -$ -$ -$ Income Taxes -$ -$ -$ -$ -$

Intergovernmental -$ 1,038,600.00$ 1,038,600.00$ 1,038,600.00$ -$ Grants & Loans -$ 1,038,600.00$ 1,038,600.00$ 1,038,600.00$ -$ State-Shared Revenues -$ -$ -$ -$ -$

Miscellaneous Revenue 4,086.84$ 3,000.00$ (1,086.84)$ 3,000.00$ -$ Investment Income 4,086.84$ 3,000.00$ (1,086.84)$ 3,000.00$ -$ Other Miscellaneous Revenue -$ -$ -$ -$ -$

Transfers & Advances 2,522,274.42$ 2,522,274.42$ -$ 2,400,000.00$ 122,274.42$ Transfers & Advances 2,522,274.42$ 2,522,274.42$ -$ 2,400,000.00$ 122,274.42$

Grand Total 2,526,361.26$ 3,563,874.42$ 1,037,513.16$ 3,441,600.00$ 122,274.42$





Unencumbered Bal

Permanent Budget


Adjs

301 - Capital Improvements 627,666.06$ 216,249.46$ 3,476,990.78$ 2,633,075.26$ 2,957,200.00$ 258,519.65$ 261,271.13$ General Government 192,343.97$ 58,243.61$ 329,000.00$ 78,412.42$ 329,000.00$ -$ -$

Contractual Services 192,343.97$ 58,243.61$ 329,000.00$ 78,412.42$ 329,000.00$ -$ -$

Finance -$ -$ -$ -$ -$ -$ -$ General Operating -$ -$ -$ -$ -$ -$ -$

Parks, Lands & Municipal Facilities -$ -$ 40,000.00$ 40,000.00$ 130,000.00$ -$ (90,000.00)$ General Operating -$ -$ 10,000.00$ 10,000.00$ 10,000.00$ -$ -$ Capital Outlay -$ -$ 30,000.00$ 30,000.00$ 120,000.00$ -$ (90,000.00)$

Public Service 335,322.09$ 158,005.85$ 3,007,990.78$ 2,514,662.84$ 2,498,200.00$ 258,519.65$ 251,271.13$ Capital Outlay 335,322.09$ 158,005.85$ 3,007,990.78$ 2,514,662.84$ 2,498,200.00$ 258,519.65$ 251,271.13$

Transfers & Advances 100,000.00$ -$ 100,000.00$ -$ -$ -$ 100,000.00$ Transfers & Advances 100,000.00$ -$ 100,000.00$ -$ -$ -$ 100,000.00$

Grand Total 627,666.06$ 216,249.46$ 3,476,990.78$ 2,633,075.26$ 2,957,200.00$ 258,519.65$ 261,271.13$



WaterOperationsFund(601)

Revenue – The Water Operations fund has a 2015 revenue budget of approximately $1.26 million. The fund’s primary revenue sources are charges for service and other sources. On a year to‐date‐year basis, the fund has been credited with total revenue of approximately $559.0 thousand, which represents 44.54% of budget. The total is down by $44.9 thousand (7.44%) from the same six‐month period in 2014.

Charges for service represent the primary revenue category in this fund. Year to‐date revenues credited to the fund are $552.2 thousand, or 44.26% of budget. In comparison, collections for the same six‐month period in 2014 were $597.2 thousand, and represented 50.09% of full‐year 2014 collections. The 2015 year to‐date collections amount represents a decrease of $45.0 thousand (7.54%) in 2015 over the 2014 collections. If this trend continues, the revenues in

the Water Fund might be overstated by as much as $100‐150 thousand. We’ll need to monitor theses revenues closely to ensure fund adequacy. The other category, Other Sources has a 2015 budget of $10 thousand. These revenues vary widely in nature, and are relatively insignificant to the total. To date, the city has received $6.8 thousand, and the revenues account for any non‐usage related fees and charges.

Charges for Service$552,156 98.78% Misc Other

$6,814 1.22%

YTD Water Fund Revenue by Source

Charges for Service

$1,247,522 99.20%

Misc Other$10,000 0.80%

Water Fund Revenue ‐ Budget


FY 2015 $87,839 $552,156 $1,247,522

FY 2014 $111,458 $597,192 $1,192,175

FY 2013 $89,357 $524,662 $1,086,923

FY 2012 $105,779 $605,218 $1,280,817

$‐

$0.2

$0.4

$0.6

$0.8

$1.0

$1.2

$1.4

Millions

Usage Fee Collections ‐Water Fund

- 43 -


Expenditures – The Water Operations fund has a total appropriated expenditure budget for 2015 of approximately $1.39 million. Total spending through June 30 is approximately $781.1 thousand, or 56.03% of budget. Excluding interfund transfers of $310.0 thousand, total spending is equal to 43.46% of budget. Including encumbrances (e.g., purchase orders) of $298.7 thousand in the total results in total committed spending equal to 71.02% of budget. The majority of the encumbered balance is associated with full‐year spending on routine operating supplies, equipment, utilities and other miscellaneous expenses.

For 2015, salaries, wages and other employee‐related costs is the primary major expense category in the Water Operations fund with a 2015 budget of $500.7 thousand, or 35.92% of the total fund budget. Spending through June 30 is $236.3 thousand, and reflects 47.19% of budget. Compared to the same six‐month period in 2014, spending is up by $14.6 thousand or 6.57%. The primary driver of this negative variance is the increased wage expenses resulting from the recently adopted contract with the USW. General operating expenses represent the other major expense category. It combines a number of other basic types of expenditures including operating supplies, equipment, utilities and other miscellaneous expenses. It has a 2015 budget of $412.5 thousand, or 29.6% of the fund budget. Spending through June 30 is $178.3 thousand, or 43.22% of budget. Including encumbrances of $192.2 thousand in the calculation results in a total spending commitment of $370.5 thousand, or 90.3% of budget. Spending in this category is up by $14.6 thousand (8.92%) when compared to the same six‐month period in 2014. The approved 2015 budget in the Water Operations fund included interfund transfers of $310.0 thousand. The purpose of the transfer is to provide funding to the Water Debt Service (604) fund to meet the department’s financial obligations on the system’s portion of the outstanding utility‐related debt. The transfer between the funds was made during the month of April.

Fund Balance – The Water Operations fund is the primary operating account for the city from which expenses associated with the operation of the city’s water treatment and distribution operations are paid. Fund balance represents the accumulation of prior period revenues minus expenses. The fund balance can be used in future periods to stabilize fluctuations in revenues, or during periods of greater than typical spending. Evaluating the fund balance (and the corresponding revenues and expenses) is a valuable exercise




Capital Outlay$0

0.00%


YTD Water Fund Spending(excludes encumbrances)






Water Fund Budget by Category

- 44 -


in that it provides insight as to trend (increasing or decreasing) and capacity (will the fund have adequate resources to pay future expenses?).

The chart above plots revenue, expenditures and fund balance since January 2012. The solid color lines represent actual numbers, and the dotted lines represent projections for the rest of the year. A trend line has also been added to the chart to smooth out the periodic ups and downs, and provide a smoothed trend of the fund balance over the time horizon of the chart. The 2015 budget projects a year‐end fund balance of $459.5 thousand, which equates to a reserve ratio equal to 32.97% of expenditures. The fund actually ended 2014 with an unencumbered fund balance of $657.0 thousand, an improvement of $96.6 thousand (42.71%) from year‐end 2013. This balance reflected an actual reserve ratio of 59.26%, which is above the target ratio range of 10‐25%. As you can see from the chart, the balance in the Water Utility fund has been fluctuating between $261 thousand and $768 thousand. The trend line illustrates that the overall trend, however, is that the fund balance is a gradual increase in fund balance over the 3‐year period. The September 2012, March 2013, March 2014 and April 2015 spikes in spending are the result of transfers to the water debt service (604) fund. With the exception of those anomalies, revenues have generally exceeded expenditures. It is these transfers that have caused the trend line to be slightly negatively sloped. Based upon current estimates of revenues and expenditures, the current projections call for the balance to decline every year over the following five years (see chart immediately above), with expenditures generally exceeding revenues. The deficit becomes more critical in later years (2018 & 2019).

$‐

$0.1

$0.2

$0.3

$0.4

$0.5

$0.6

$0.7

$0.8


MillionsMonthly Revenue, Expenditure & Fund Balance ‐Water Fund



$‐

$0.2

$0.4

$0.6

$0.8

$1.0

$1.2

$1.4

$1.6

2012 2013 2014 2015 2016 2017 2018 2019

MillionsRevenue, Expenditure & Fund Balance ‐Water Fund

2012 ‐ 2019

Revenue Expense Fund Balance

- 45 -

CITY OF PATASKALA, OHIOJUNE 2015 YTD ANALYSIS - Water Fund (601)


REVENUE


Income Taxes - - - 0.00% - - - 0.00% - 0.00%

-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Intergovernmental State-Shared Revenues -$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Grants & Loans - - - 0.00% - - - 0.00% - 0.00%

-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%


Utility Charges 552,156 1,247,522 695,366 44.26% 597,192 1,154,105 556,913 51.75% (45,037) -7.54%


552,156$ 1,247,522$ 695,366$ 44.26% 597,192$ 1,154,105$ 556,913$ 51.75% (45,037)$ -7.54%



-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%


-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Other Sources Investment Income 2,092$ 1,500$ (592)$ 139.48% 956$ -$ (956)$ 100.00% 1,136$ 118.83%

Unused - - - 0.00% - - - 0.00% - 0.00%


Unused - - - 0.00% - - - 0.00% - 0.00%

Other Miscellaneous Income 4,722 8,500 3,778 55.56% 5,759 - (5,759) 100.00% (1,037) -18.01%

6,814$ 10,000$ 3,186$ 68.14% 6,715$ -$ (6,715)$ 100.00% 99$ 1.47%


-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

558,970$ 1,257,522$ 698,552$ 44.45% 603,908$ 1,154,105$ 550,197$ 52.33% (44,938)$ -7.44%


- - - 0.00% - - - 0.00% - 0.00%

-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

558,970$ 1,257,522$ 698,552$ 44.45% 603,908$ 1,154,105$ 550,197$ 52.33% (44,938)$ -7.44%


Salary & Related 236,290$ 500,702$ 264,412$ 52.81% 47,527$ 216,885$ 43.32% 221,723$ 14,567$ 6.57%Contractual Services 56,495 165,690 109,195 65.90% 56,944 52,251 31.54% 41,696 14,799 35.49%General Operating 178,297 412,546 234,249 56.78% 194,245 40,003 9.70% 163,701 14,596 8.92%Capital Outlay - 5,000 5,000 -100.00% - 5,000 100.00% 3,250 (3,250) -100.00%Debt Service - - - 0.00% - - 0.00% - - 0.00%Transfers & Advances 310,000 310,000 - 0.00% - - 0.00% 150,000 160,000 106.67%

781,082$ 1,393,938$ 612,856$ 43.97% 298,717$ 314,139$ 22.54% 580,371$ 200,711$ 34.58%

Adjustments:- Interfund transfers & advances (310,000)$ (310,000)$ (620,000)$ 200.00% -$ -$ 0.00% (150,000)$ (160,000)$ 106.67%- Contingency funds - - - 0.00% - - 0.00% - - 0.00%

(310,000)$ (310,000)$ -$ 0.00% -$ -$ 0.00% (150,000)$ (160,000)$ 106.67%

471,082$ 1,083,938$ 612,856$ 56.54% 298,717$ 314,139$ 28.98% 430,371$ 40,711$ 9.46%

Ending Fund Balance 511,797$ 597,493$ 213,080$ 531,405$


Balance

Total Transfers

Grand Total Revenue




Total Encumbered


% Available


2014% H/(L)

Total Taxes


Uncollected Balance

% Collected

YTD Uncollected

Balance

% Collected




Total Other Sources




Total Adjustments



Jun-15 Financial Reporting Worksheet - Water Fund (601) 7/7/2015 - 2:01 PM- 46 -

CITY OF PATASKALA, OHIO2015 REVENUE BUDGET ANALYSIS - Water Operations Fund (601)THROUGH JUNE 30, 2015


BalancePermanent

BudgetRevenue

Adjustments601 - Water Operations 558,970.20$ 1,257,522.00$ 698,551.80$ 1,257,522.00$ -$

Charges for Service 552,155.87$ 1,247,522.00$ 695,366.13$ 1,247,522.00$ -$ Utility 552,155.87$ 1,247,522.00$ 695,366.13$ 1,247,522.00$ -$


Grand Total 558,970.20$ 1,257,522.00$ 698,551.80$ 1,257,522.00$ -$





Unencumbered Bal

Permanent Budget


Adjs

601 - Water Operations 781,081.94$ 298,716.85$ 1,393,938.04$ 314,139.25$ 1,334,398.00$ 42,288.04$ 17,252.00$ General Government 51,727.90$ 9,993.78$ 111,317.77$ 49,596.09$ 90,790.00$ 3,275.77$ 17,252.00$

Salary & Related 18,356.18$ 2,775.03$ 38,542.00$ 17,410.79$ 25,290.00$ -$ 13,252.00$ Contractual Services 33,371.72$ 7,218.75$ 72,775.77$ 32,185.30$ 65,500.00$ 3,275.77$ 4,000.00$

Court & Legal 16,622.68$ 1,120.00$ 29,819.16$ 12,076.48$ 26,081.00$ 3,738.16$ -$ Salary & Related 13,884.52$ 120.00$ 26,081.00$ 12,076.48$ 26,081.00$ -$ -$ Contractual Services 2,738.16$ 1,000.00$ 3,738.16$ -$ -$ 3,738.16$ -$

Finance 24,056.19$ 4,946.44$ 44,958.58$ 15,955.95$ 43,959.00$ 999.58$ -$ Salary & Related 17,698.11$ 1,957.44$ 34,859.00$ 15,203.45$ 34,859.00$ -$ -$ Contractual Services 6,358.08$ 2,989.00$ 10,099.58$ 752.50$ 9,100.00$ 999.58$ -$


Water Utility 378,675.17$ 282,656.63$ 897,842.53$ 236,510.73$ 863,568.00$ 34,274.53$ -$ Salary & Related 186,351.08$ 42,674.72$ 401,220.00$ 172,194.20$ 397,218.00$ 4,002.00$ -$ Contractual Services 14,026.99$ 45,736.70$ 79,076.84$ 19,313.15$ 75,000.00$ 4,076.84$ -$ General Operating 178,297.10$ 194,245.21$ 412,545.69$ 40,003.38$ 386,350.00$ 26,195.69$ -$ Capital Outlay -$ -$ 5,000.00$ 5,000.00$ 5,000.00$ -$ -$

Grand Total 781,081.94$ 298,716.85$ 1,393,938.04$ 314,139.25$ 1,334,398.00$ 42,288.04$ 17,252.00$



SewerOperationsFund(651)

Revenue – The Sewer Operations fund has a 2015 revenue budget of approximately $1.29 million. The fund’s primary revenue sources are charges for service and other sources. On a year to‐date‐year basis, the fund has been credited with total revenue of approximately $578.5 thousand, which represents 44.93% of budget. The total is up by $0.8 thousand (0.14%) from the same six‐month period in 2014.

Charges for service represent the primary revenue category in this fund. Year to‐date 2015 revenues credited to the fund are approximately $569.7 thousand, or 44.51% of budget. In comparison, collections

for the same six‐month period in 2014 were $570.5 thousand, an increase of $0.8 thousand (0.14%) in 2015 over 2014 collections. The other category, Other Sources has a 2015 budget of $7.8 thousand. These revenues vary widely in nature, and are relatively insignificant to the total. To date, the city has received $8.8 thousand, and the revenues account for any non‐usage related fees and charges.

Expenditures – The Sewer Operations fund has a total appropriated expenditure budget for 2015 of approximately $1.58 million. Total spending through June 30 is approximately $738.4 thousand, or 53.4% of budget. Excluding interfund transfers of $200.0 thousand, total spending is equal to 38.89% of budget. Including encumbrances (e.g., purchase orders) of $350.7 thousand in the total results in total committed

Charges for Service$569,735 98.48%

Misc Other$8,780 1.52%

YTD Sewer Fund Revenue by Source

Charges for Service

$1,279,929 99.40%

Misc Other$7,750 0.60%

Sewer Fund Revenue ‐ Budget


FY 2015 $94,505 $569,735 $1,287,679

FY 2014 $110,435 $570,535 $1,192,175

FY 2013 $78,596 $484,500 $1,024,602

FY 2012 $85,887 $491,546 $1,036,824

$‐

$0.2

$0.4

$0.6

$0.8

$1.0

$1.2

$1.4

Millions

Usage Fee Collections ‐ Sewer Fund

- 49 -


spending equal to 64.22% of budget. The majority of the encumbered balance is associated with full‐year spending on routine operating supplies, equipment, utilities and other miscellaneous expenses.

For 2015, the largest expense category for the Sewer fund is salaries, wages and other employee‐related costs with a budget of $576.2 thousand, or 36.36% of the total fund budget. Spending through June 30 is $290.1 thousand, or 50.35% of budget. Compared to the same six‐month period in 2014, spending is up by $2.5 thousand, or 0.86%. Contractual services is the next major expense category in the Sewer fund. The 2015 budget in this category is $386.3 thousand (24.37% of budget) and provides for non‐employee personal services. Spending through June 30 is $114.8 thousand (29.72% of budget). Including encumbrances (e.g. purchase orders) in the total, 68.62% has been either spent or committed to be spent. It is important to note that much of the spending in this category does not tend to follow a linear path; rather, it is typically disbursed in large ‘chunks’ to the vendors and consultants when the services are provided. We monitor this category closely to ensure that spending remains within the approved budget. General operating expenditures represent another major expense category. It combines a number of other basic types of expenditures including operating supplies, equipment, utilities and other miscellaneous expenses. It has a 2015 budget of $342.2 thousand, or 21.6% of the fund budget. Spending through June 30 is $133.6 thousand, or 39.03% of budget. Including encumbrances (e.g., purchase orders) of $142.4 thousand in the total results in a spending ratio of 80.64% of budget. Compared to the same six‐month period in 2014, spending in this category is up by $34.9 thousand, or 35.32%. The approved 2015 budget in the Sewer Operations fund included interfund transfers of $200 thousand. The purpose of the transfer is to provide funding to the Sewer Debt Service (654) fund to meet the department’s financial obligations on the system’s portion of the outstanding utility‐related debt. The transfer between the funds was made during the month of April.

Fund Balance – The Sewer Operations fund is the primary operating account for the city from which expenses associated with the operation of the city’s waste water treatment operations are paid. Fund balance represents the accumulation of prior period revenues minus expenses. The fund balance can be






Sewer Fund Budget by Category




Capital Outlay$0

0.00%Transfers & Advances$200,000 27.08%

YTD Sewer Fund Spending(excludes encumbrances)

- 50 -


used in future periods to stabilize fluctuations in revenues, or during periods of greater than typical spending. Evaluating the fund balance (and the corresponding revenues and expenses) is a valuable exercise in that it provides insight as to trend (increasing or decreasing) and capacity (will the fund have adequate resources to pay future expenses?). The chart above plots revenue, expenditures and fund balance since January 2012. The solid color lines represent actual numbers, and the dotted lines represent projections for the rest of the year. A trend line has also been added to the chart to smooth out the periodic ups and downs, and provide a smoothed trend of the fund balance over the time horizon of the chart.

The 2015 budget projects a year‐end fund balance of $994.4 thousand, which equates to a reserve ratio equal to 62.75% of expenditures. The fund actually ended 2014 with an unencumbered fund balance of $1.27 million, an improvement of $166.9 thousand (15.06%) from the 2013 ending balance. This balance reflects an actual reserve ratio of 108.69%, which is significantly above the general target ratio range of 10‐25%. As you can see from the chart above, the balance in the Sewer Operations fund has been stable but slightly increasing over the past 3‐year period illustrated in the chart. The trend line illustrates that the overall trend, however, has been a gradual increase in fund balance until 2015. The January 2012 spike reflected

transfers of $277 thousand to the Sewer Capital Improvement (652) fund and $308.2 thousand to the Sewer Debt Service (654) fund. With the exception of those anomalies, revenues have tracked fairly closely to revenues, although spending has frequently exceeded revenue. It is these transfers that have primarily caused the trend line to be negatively sloped.

$‐

$0.2

$0.4

$0.6

$0.8

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$1.2

$1.4

$1.6


MillionsMonthly Revenue, Expenditure & Fund Balance ‐ Sewer Fund



$‐

$0.5

$1.0

$1.5

$2.0

2012 2013 2014 2015 2016 2017 2018 2019

MillionsRevenue, Expenditure & Fund Balance ‐ Sewer Fund

2012 ‐ 2019

Revenue Expense Fund Balance

- 51 -


Based upon current estimates of revenues and expenditures (see chart at the bottom of the preceding page), the current projections call for the balance to decline every year over the following five years, with expenditures generally exceeding revenues.

- 52 -

CITY OF PATASKALA, OHIOJUNE 2015 YTD ANALYSIS - Sewer Fund (651)


REVENUE


Income Taxes - - - 0.00% - - - 0.00% - 0.00%

-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Intergovernmental State-Shared Revenues -$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Grants & Loans - - - 0.00% - - - 0.00% - 0.00%

-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%


Utility Charges 569,735 1,279,929 710,194 44.51% 570,535 1,152,881 582,346 49.49% (800) -0.14%


569,735$ 1,279,929$ 710,194$ 44.51% 570,535$ 1,152,881$ 582,346$ 49.49% (800)$ -0.14%



-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%


-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

Other Sources Investment Income 4,046$ 2,750$ (1,296)$ 147.14% 2,379$ -$ (2,379)$ 100.00% 1,667$ 70.09%


Other Miscellaneous Income 4,734 5,000 266 94.68% 4,791 - (4,791) 100.00% (57) -1.18%

8,780$ 7,750$ (1,030)$ 113.29% 7,170$ -$ (7,170)$ 100.00% 1,611$ 22.47%


-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

578,515$ 1,287,679$ 709,164$ 44.93% 577,704$ 1,152,881$ 575,177$ 50.11% 810$ 0.14%


- - - 0.00% - - - 0.00% - 0.00%

-$ -$ -$ 0.00% -$ -$ -$ 0.00% -$ 0.00%

578,515$ 1,287,679$ 709,164$ 44.93% 577,704$ 1,152,881$ 575,177$ 50.11% 810$ 0.14%


Salary & Related 290,087$ 576,168$ 286,081$ 49.65% 41,973$ 244,108$ 42.37% 287,618$ 2,469$ 0.86%Contractual Services 114,779 386,250 271,471 70.28% 150,258 121,214 31.38% 119,621 (4,842) -4.05%General Operating 133,583 342,223 208,640 60.97% 142,375 66,264 19.36% 98,715 34,868 35.32%Capital Outlay - 80,000 80,000 -100.00% 16,143 63,857 79.82% 3,250 (3,250) -100.00%Debt Service - - - 0.00% - - 0.00% - - 0.00%Transfers & Advances 200,000 200,000 - 0.00% - - 0.00% - 200,000 100.00%

738,449$ 1,584,640$ 846,192$ 53.40% 350,748$ 495,443$ 31.27% 509,204$ 229,245$ 45.02%

Adjustments:- Interfund transfers & advances (200,000)$ (200,000)$ (400,000)$ 200.00% -$ -$ 0.00% -$ (200,000)$ 100.00%

(200,000)$ (200,000)$ -$ 0.00% -$ -$ 0.00% -$ (200,000)$ 100.00%

538,449$ 1,384,640$ 846,192$ 61.11% 350,748$ 495,443$ 35.78% 509,204$ 29,245$ 5.74%

Ending Fund Balance 1,224,369$ 1,087,341$ 873,621$ 1,309,005$


Balance

Total Transfers

Grand Total Revenue




Total Encumbered


% Available


2014% H/(L)

Total Taxes


Uncollected Balance

% Collected

YTD Uncollected

Balance

% Collected




Total Other Sources




Total Adjustments



Jun-15 Financial Reporting Worksheet - Sewer Fund (651) 7/7/2015 - 2:01 PM- 53 -

CITY OF PATASKALA, OHIO2015 REVENUE BUDGET ANALYSIS - Sewer Operations Fund (651)THROUGH JUNE 30, 2015


BalancePermanent

BudgetRevenue

Adjustments651 - Sewer Operations 578,514.93$ 1,287,679.00$ 709,164.07$ 1,287,679.00$ -$

Charges for Service 569,734.68$ 1,279,929.00$ 710,194.32$ 1,279,929.00$ -$ Utility 569,734.68$ 1,279,929.00$ 710,194.32$ 1,279,929.00$ -$

Miscellaneous Revenue 8,780.25$ 7,750.00$ (1,030.25)$ 7,750.00$ -$ Investment Income 4,046.23$ 2,750.00$ (1,296.23)$ 2,750.00$ -$ Other Miscellaneous Revenue 4,734.02$ 5,000.00$ 265.98$ 5,000.00$ -$


Grand Total 578,514.93$ 1,287,679.00$ 709,164.07$ 1,287,679.00$ -$





Unencumbered Bal

Permanent Budget


Adjs

651 - Sewer Operations 738,448.62$ 350,748.49$ 1,584,640.49$ 495,443.38$ 1,488,041.00$ 76,722.49$ 19,877.00$ General Government 45,577.75$ 11,381.81$ 125,588.77$ 68,629.21$ 102,436.00$ 3,275.77$ 19,877.00$

Salary & Related 27,533.86$ 4,163.06$ 57,813.00$ 26,116.08$ 37,936.00$ -$ 19,877.00$ Contractual Services 18,043.89$ 7,218.75$ 67,775.77$ 42,513.13$ 64,500.00$ 3,275.77$ -$

Court & Legal 24,312.19$ 6,713.05$ 49,141.48$ 18,116.24$ 39,123.00$ 10,018.48$ -$ Salary & Related 20,826.76$ 180.00$ 39,123.00$ 18,116.24$ 39,123.00$ -$ -$ Contractual Services 3,485.43$ 6,533.05$ 10,018.48$ -$ -$ 10,018.48$ -$

Finance 32,905.24$ 5,825.07$ 62,435.59$ 23,705.28$ 61,436.00$ 999.59$ -$ Salary & Related 26,547.12$ 2,836.10$ 52,286.00$ 22,902.78$ 52,286.00$ -$ -$ Contractual Services 6,358.12$ 2,988.97$ 10,149.59$ 802.50$ 9,150.00$ 999.59$ -$

Sewer Utility 435,653.44$ 326,828.56$ 1,147,474.65$ 384,992.65$ 1,085,046.00$ 62,428.65$ -$ Salary & Related 215,179.26$ 34,793.43$ 426,946.00$ 176,973.31$ 423,396.00$ 3,550.00$ -$ Contractual Services 86,891.30$ 133,516.81$ 298,306.06$ 77,897.95$ 273,250.00$ 25,056.06$ -$ General Operating 133,582.88$ 142,375.32$ 342,222.59$ 66,264.39$ 308,400.00$ 33,822.59$ -$ Capital Outlay -$ 16,143.00$ 80,000.00$ 63,857.00$ 80,000.00$ -$ -$


Grand Total 738,448.62$ 350,748.49$ 1,584,640.49$ 495,443.38$ 1,488,041.00$ 76,722.49$ 19,877.00$




- 56 -

CITY OF PATASKALA, OHIOSUMMARY OF INVESTMENTS

Market Value CostUnrealized

Gain/(Loss)Current

Yield

Certificates of Deposit

Bank CD 3,173,180.40$ 3,149,028.24$ 24,152.16$ 1.338%Non-Bank CD 991,132.80 980,000.00 11,132.80 1.463%

4,164,313.20$ 4,129,028.24$ 35,284.96$ 1.367%

U.S. Government

Treasury Bill - - - 0.000%Treasury Note - - - 0.000%

-$ -$ -$ 0.000%

Government Sponsored Enterprise (GSE) Securities

FNMA 499,847.50$ 498,625.00$ 1,222.50$ 2.108%GNMA - - - 0.000%FHLMC 100,038.00 99,750.00 288.00 1.071%FHLB 488,747.60 485,467.50 3,280.10 1.345%FFCB - - - 0.000%

1,088,633.10$ 1,083,842.50$ 4,790.60$ 1.671%

Other Investments:

Park National Bank Sweep 7,236,461.03$ 7,236,461.03$ -$ 0.150%STAR Ohio 1,501,533.86 1,501,533.86 - 0.050%Raymond James Money Market 97,473.78 97,473.78 - 0.010%

8,835,468.67$ 8,835,468.67$ -$ 0.131%

14,088,414.97$ 14,048,339.41$ 40,075.56$ 0.613%

Investments by Institution:

STAR Ohio 1,501,533.86$ 1,501,533.86$ -$ Park National Bank 7,236,461.03 7,236,461.03 - Raymond James 5,350,420.08 5,310,344.52 40,075.56

14,088,414.97$ 14,048,339.41$ 40,075.56$

Total Investment Portfolio

Total Investment Portfolio

AS OF JUNE 30, 2015

Investment Type

Total Certificates of Deposit

Total US Government

Total GSE

Total Other

2015 Investments - Jun-15 Inv Summary 7/7/2015 - 2:00 PM- 57 -

CITY OF PATASKALA, OHIOINVESTMENT PORTFOLIO ANALYSISFor the Period Ended June 30, 2015

Overnight Sweep46.1%

Short‐Term Liquid Investments

10.2%

<45 Days10.2%

46 ‐ 90 Days0.0%

91‐180 Days0.0%

181 ‐365 Days4.7%

1 ‐ 2 Years5.1%

>2 Years23.7%

Investment Maturity Composition

0.024% 0.000% 0.000%

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<45 Days 46 - 90Days

91-180Days

181 -365Days

1 - 2 Years >2 Years TotalPortfolio

Weighted Avg Yield by Maturity(includes cash & STAR Ohio)

- 58 -

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stm

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28852868-24-1 3KY/25G0

- 66 -

May

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e30

,201

5

Pag

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of 1

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Yo

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eA

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28852868-24-1 3KY/25G0

- 67 -

May

29to

Jun

e30

,201

5

Pag

e 13

of 1

6

City

ofP

atas

kala

-A

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City

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Acc

ount

No.

288

5286

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cont

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28852868-24-1 3KY/25G0

- 68 -

May

29to

Jun

e30

,201

5

Pag

e 14

of 1

6

City

ofP

atas

kala

-A

ctiv

ity

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Acc

ount

No.

288

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00$9

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97

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0

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tal

$22.

97$2

2.97

28852868-24-1 3KY/25G0

- 69 -

END OF REPORT

- 70 -

City of Pataskala, Ohio Finance Department

621 West Broad Street, Suite 2B Pataskala, Ohio 43062

Phone: (740) 927-2021

Fax: (740) 927-0228

www.ci.pataskala.oh.us

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City of Pataskala, Ohio Finance Department Report to Council · 6/10/2016 · the CIP project...

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