Addendum No. 2 Page 1 of 3 City of San Antonio TRANSPORTATION AND CAPITAL IMPROVEMENTS ADDENDUM No. 2 FORMAL INVITATION FOR BIDS (IFB) PROJECT NAME: 2017 Pedestrian Mobility Task Order Contract Package 1 – ID NO.:23-01571 DATE: December 12, 2017 _____________________________________________________________________________________ This addendum is separated into sections for convenience; however, all contractors, subcontractors, material men, and other parties shall be responsible for reading the entire addendum. The failure to list an item or items in all affected sections of this addendum does not relieve any party affected from performing as per instructions, providing that the information is set forth one time any place in this addendum. These documents shall be attached to and become part of the Contract Documents for this project. The contractor shall be required to sign an acknowledgement of the receipt of this addendum and submit with their proposal package. GENERAL: 1. The following changes and/or additions to the Contract Documents, via this addendum, shall apply to proposals made for and to the execution of the various parts of the work affected thereby. 2. Careful note of the Addendum shall be taken by all interested parties and all trades affected shall be fully advised in their performance of the work involved. GENERAL COMMENTS: 1. Meeting Minutes and Questions and Answers from the Pre-Bid meeting have been included as part of this addendum. 2. As per the additional details, the payment for combination retaining walls in fill conditions (Ty 1, Ty 2, & Ty 3) shall be paid for under item 506.1 “Concrete Retaining Walls-Comb. Type”. PLANS 1. Roadway Detail Sheets have been updated to reflect additional details for sidewalk around fire hydrants and for combination retaining walls in fill conditions. FORM & SPECIFICATION REVISIONS 1. Form 025 has been updated, notes for additional mobilization have been removed from this form. 2. The Project Description has been replaced in its entirety (See attachment). 3. A potential task order/project list has been provided via this addendum. (See attachment) 4. Supplemental Specification 15 “Mobilization” has been replaced in its entirety. (See attachment) GENERAL CONDITIONS 1. Special Conditions for Task Order Contracts Section XVII.8 of the 081 General Conditions for City of San Antonio Construction Contracts has been revised as follows: “Contractor shall be responsible for providing all labor, materials, tools, instruments, supplies, equipment, transportation, mobilization, insurance, subcontracts, bonds, supervision, management, reports, incidentals and quality control necessary to perform construction management and construction for each issued Task Order, unless otherwise authorized by City.”
Transcript
Addendum No. 2 Page 1 of 3
City of San Antonio
TRANSPORTATION AND CAPITAL IMPROVEMENTS
ADDENDUM No. 2
FORMAL INVITATION FOR BIDS (IFB) PROJECT NAME: 2017 Pedestrian Mobility Task Order Contract Package 1 – ID NO.:23-01571
DATE: December 12, 2017 _____________________________________________________________________________________ This addendum is separated into sections for convenience; however, all contractors, subcontractors, material men, and other parties shall be responsible for reading the entire addendum. The failure to list an item or items in all affected sections of this addendum does not relieve any party affected from performing as per instructions, providing that the information is set forth one time any place in this addendum. These documents shall be attached to and become part of the Contract Documents for this project. The contractor shall be required to sign an acknowledgement of the receipt of this addendum and submit with their proposal package.
GENERAL:
1. The following changes and/or additions to the Contract Documents, via this addendum, shall apply to proposals made for and to the execution of the various parts of the work affected thereby.
2. Careful note of the Addendum shall be taken by all interested parties and all trades affected shall be fully advised in their performance of the work involved.
GENERAL COMMENTS:
1. Meeting Minutes and Questions and Answers from the Pre-Bid meeting have been included as part of this addendum. 2. As per the additional details, the payment for combination retaining walls in fill conditions (Ty 1, Ty 2, & Ty 3) shall be paid for
under item 506.1 “Concrete Retaining Walls-Comb. Type”. PLANS
1. Roadway Detail Sheets have been updated to reflect additional details for sidewalk around fire hydrants and for combination retaining walls in fill conditions.
FORM & SPECIFICATION REVISIONS
1. Form 025 has been updated, notes for additional mobilization have been removed from this form. 2. The Project Description has been replaced in its entirety (See attachment). 3. A potential task order/project list has been provided via this addendum. (See attachment) 4. Supplemental Specification 15 “Mobilization” has been replaced in its entirety. (See attachment)
GENERAL CONDITIONS
1. Special Conditions for Task Order Contracts Section XVII.8 of the 081 General Conditions for City of San Antonio Construction Contracts has been revised as follows:
“Contractor shall be responsible for providing all labor, materials, tools, instruments, supplies, equipment, transportation, mobilization, insurance, subcontracts, bonds, supervision, management, reports, incidentals and quality control necessary to perform construction management and construction for each issued Task Order, unless otherwise authorized by City.”
Addendum No. 2 Page 2 of 3
END OF ADDENDUM No. 2
12/12/17
Addendum No. 2 Page 3 of 3
City of San Antonio
TRANSPORTATION AND CAPITAL IMPROVEMENTS
RECEIPT OF ADDENDUM NUMBER(S) 2 IS HEREBY ACKNOWLEDGED FOR PLANS AND
SPECIFICATIONS FOR CONSTRUCTION OF THE 2017 Pedestrian Mobility Task Order Contract
Package 1 - #23-01571
FOR WHICH BIDS WILL BE OPENED ON December 19, 2017 at 2:00pm
THIS ACKNOWLEDGEMENT MUST BE SIGNED AND RETURNED WITH THE BID PACKAGE. Company Name:
Address:
City/State/Zip Code:
Date:
Signature
Print Name/Title
Transportation & Capital Improvements CIP - Horizontal
CITY OF SAN ANTONIO
Pre Bid Meeting Information Sheet PROJECT: 2017 Pedestrian Mobility Task Order Package No. 1 DATE: December 5, 2017, 10:00 am_- 9th Floor Conference Room ___
I. Project Information:
a. Project Scope: Project construction may include but is not limited to: concrete curbs, sidewalks, driveways, concrete retaining walls-combination type, wheel chair ramps, removing and relocating mail boxes, topsoil, sodding, signage, striping, elevated sidewalks, sidewalk pipe railing, adjusting existing meter boxes, valve boxes and manholes, tree pruning, removal and/or replacement, and any other items required due to the site conditions to accomplish the project scope.
b. Estimated Construction Cost i. Bid (COSA): $3,000,000.00
c. Schedule: i. Bid: 540 Calendar Days
d. Liquidated Damages i. Substantial Completion $850.00 ii. Final Completion $310.00
II. Utilities:
a. CPS
b. VIA
c. SAWS
III. City of San Antonio Departments a. TCI Team:
i. Addendum(s) (December 12)
1. Issuance of pre-bid meeting questions and responses
2. Revised Project Description
3. Other
ii. TCP – Contractor is responsible for providing traffic control plan and shall
maintain one-way traffic flow for local access for property owners within the construction zone
Transportation & Capital Improvements CIP - Horizontal
iii. Schedule – Contractor will provide schedule per task order
b. Storm Water Engineering
c. Environmental
d. Trees
e. Final Remarks
MEETING MEMO
415 EMBASSY OAKS, SUITE 205 PAGE 1 OF 2 OFFICE: (210) 341-6200 SAN ANTONIO, TX 78216 FAX: (210) 341-6300
PROJECT: 2017 Pedestrian Mobility Task Order Package No. 1
ATTENDEES: Sign In Sheet is uploaded to COSA Procurement Website
SUBJECT: Pre-Bid Meeting
MEETING DATE: December 5, 2017
MEETING TIME: 10:00 am
VENUE: 114 Commerce, 9th Floor Conference Room
- Eric Salazar presented and described the project scope for this contract and stated that
the project budget/construction cost would be $3 million with a total contract schedule of 540 calendar days for the entire duration of the contract.
- Eric covered the liquidated damage rates for this contract which are set at $850 per day for the substantial completion and $310 per day for final completion.
- The SDEBA requirements were presented and the attendees informed that the presentation would be uploaded to the COSA procurement website.
- The scope of the utilities were discussed and the anticipated utility work will be surface adjustments to valve, meters, cleanouts, etc. as needed to accommodate the proposed improvements.
- For the scope of the contract there should not be any significant drainage improvements as part of this contract.
- Tree Preservation quantities and bid items are included as part contract and will be used as needed to assure tree protection during construction.
- The awarded contractor will be responsible for providing traffic control measures and maintaining on-way traffic flow, pedestrian detours, and local access for property owners.
- Contractor will provide schedules for review and approval per each task order. Questions:
1. Will the COSA be paying for the construction materials testing or will the Contractor? Response: The construction material testing will be paid for by the contractor as per the “General Conditions for City of San Antonio Construction Contracts”.
2. Have any projects been identified for this contract? Response: An initial project list has been attached as part of this addendum. However this contract is not limited to just the project list. Additional projects will be assigned as needed and by the COSA Project Manager.
MEETING MEMO
415 EMBASSY OAKS, SUITE 205 PAGE 2 OF 2 OFFICE: (210) 341-6200 SAN ANTONIO, TX 78216 FAX: (210) 341-6300
3. Are any plans available for the proposed projects? If so what level of detail will theyhave?
Response: At this time no plans have been developed for the projects. The level of detail willbe determined at the time of design. The plans will range from schematic layouts to detailedgrading layouts as determined by the design consultant and COSA project team. The plansthat will be provided will be similar in nature to plans that have been provided for previousflatwork/sidewalk task order contracts.
4. Can the bonding requirement for this contract be changed so that the contract isbonded upon the initial bid versus on a task order basis?
Response: No the bidding contractor has the option of bonding the contract up front or on atask order basis.
END OF MEMO
5. Pease clarify the "040 Standard Instructions to Respondent" as follows:5.1.5 Respondent has exceeded its bonding capacity
Response: Bonding capacity is the maximum amount of surety bonds a surety company will provide to a contractor.
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Project Description
Project Duration This task order contract shall be terminated five hundred and forty (540) calendar days after issuance of first task order. The construction time (in calendar days) for each individual task order will be negotiated between the City Engineer or Project Manager and the Contractor. The Contractor will be expected to begin construction for each individual site in accordance with Article 1- General Provisions, Section 1.2.4, Notice to Proceed and Commencement of Contract Times in the General Conditions-City of San Antonio Construction Contracts. The Contractor may also be limited to the amount of individual project sites open at any given time. Liquidated damages for construction time will be assessed on a per task order basis should the contractor fail to complete the construction in the specified calendar days as negotiated by the City Engineer or Project Manager.
Task Order Duration The contractor will negotiate calendar days for each task order issued by the City. Contractor will not receive the full 540 calendar days to complete each task order due to City fiscal year goals. If contractor exceeds calendar days for specified task order, liquidated damages will be assessed.
Project Scope Project construction may include but is not limited to: concrete curbs, sidewalks, driveways, concrete retaining walls-combination type, wheel chair ramps, removing and relocating mail boxes, topsoil, sodding, signage, striping, elevated sidewalks, sidewalk pipe railing, adjusting existing meter boxes, valve boxes and manholes, tree pruning, removal and/or replacement, and any other items required due to the site conditions to accomplish the project scope.
Quantities included in this contract, as well as the entire bid amount are not guaranteed. Unit prices established shall remain valid throughout the duration of the contract.
Project Location The sites shall be assigned by the City Engineer or Project Manager and shall be located throughout the City. Each project site will be issued as a separate task order and quantities will be provided to the Contractor. Although not all inclusive, attached is a list of the potential task orders and scope (see addendum).
Subsequent task orders will be issued for other work assignments that are to be accomplished during the life of this contract.
It is anticipated that some project sites may require working time restrictions. No additional compensation will be given to the contractor for reduced working times.
This is a non-site specific contract, and task orders issued can be as small as $2,000.00. Project locations and plan details will be incorporated into this contract by task order over the life of the contract. The quantities included in this contract are only to be used in the determination of the low bidder. They are not to be used in determining the quantity of materials to be ordered for work under this contract. The contractor shall accept ALL task
PD-2
orders assigned, regardless of size. For projects that qualify for additional mobilization, contractors shall receive only 1 mobilization fee in accordance with Supplemental Specification 15. Important Notes No direct payment shall be made for the following specification items. Contractor shall include cost of these items in various other bid items: 100.1 Mobilization 100.2 Insurance and Bond 101.1 Preparing Right-of-Way 530.1 Barricades, Signs, and Traffic Handling Excavationduetoconstructionofcurb,sidewalk,retainingwalls,driveways,andparkwaygrading(edgeofpavement/curbtopropertyline)shallnotbepaidfordirectlybutshallbeincludedinvariousotherbiditemsofwhichitformsacomponentpart.Each individual task order shall be completed within 30 calendar days, unless otherwise indicated in the task order. The Contractor will not be required to work on more than three (3) task orders at any time. Time charges for each individual task order will begin 14 calendar days after the date on which each individual task order is issued. Curb Construction Method: See details in the specifications. Concrete Curb, Curb and Gutter, and Mountable (Roll Over) Curb: All cost to install this type of curb shall be paid under Item 500.1 Concrete Curb, Curb and Gutter, and Mountable Curb. Sidewalk Pipe Railing: All sidewalk pipe railing shall be painted in accordance with Specification 514 Paint and Painting. All sidewalk pipe railing shall be galvanized in accordance with TxDOT Standard Specification Item 445, “Galvanizing”. Concrete Sidewalk Drain: Concrete sidewalk drain shall be installed in accordance with Miscellaneous Construction Standard I. Steel plates shall be ½ inch in thickness unless specified otherwise by the Engineer. City of San Antonio Traffic Engineering Department will typically recommend traffic control layout at each project location. Contractor is responsible for providing traffic control plan as required per project. (No separate Pay Item)
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All City of San Antonio Specifications & Construction Detail sheets available on the City’s Website at: http://www.sanantonio.gov/TCI/CurrentVendorResources/StandardSpecificationsandDetails.aspx All Construction and Material Specifications for SAWS bid items are available at: http://www.saws.org/business_center/specs/constspecs/ http://www.saws.org/business_center/specs/matspecs/ The Specific Contract Documents for this project are available on the City’s Website at: http://www.sanantonio.gov/purchasing/biddingcontract/opportunities.aspx Click on the following link “2017-2018 Reconstruction/Reclamation Task Order Package 12”
2017 Pedestrian Mobility Task Order Contract Package 1 ‐ Potential Task Order/Project List
Project Street From To
Kendalia Kyle St IH 35
Arroya Vista West Avenue Westmoreland
Starcrest Dr. Budding Blvd. Wurzbach Pkwy
Peabody Holder New Laredo Hwy
Errol Rexford W. Sunset
Sun Valley Fair Valley Hallie Spirit
W. Laurel Zarzamora Alazon Creek
Cascade Parkway Barlite Yarrow
W. Laurel 23rd St. 19th St.
Yarrow Blvd SW Military Cascade Parkway
McCullough Harriet Jackson Keller
Moss Valley Dr IH‐410 Access Rd New Valley Hi Dr
Janice Lavon Dr Hunter Blvd Betty St
See Scope ‐ Pedestrian facilities on both sides
of Moss Valley Dr, 4‐ft sidewalk
Project Description
See Scope ‐ Pedestrian facilities both sides of
Kendalia, 4‐ft sidewalks
See Scope ‐ Pedestrian facilities north Side of
Peabody, 4‐ft sidewalk
See Scope ‐ Pedestrian facilities fill gaps both
sides of Sun Valley, 4‐ft sidewalks
See Scope ‐ Pedestrian facilities fill gap north
side of Cascade Parkway, 6‐ft sidewalk
See Scope ‐ Pedestrian facilities fill gap west
side of Yarrow Blvd, 6‐ft sidewalk
See Scope ‐ Pedestrian facilities west side of
Arroya Vista, 4‐ft sidewalk
See Scope ‐ Pedestrian facilities west side of
Errol, 4‐ft sidewalk
See Scope ‐ Pedestrian facilities north side of
W. Laurel, 4‐ft sidewalk
See Scope ‐ Pedestrian facilities north side of
W. Laurel, 4‐ft sidewalk
See Scope ‐ Pedestrian facilities west side of
McCullough, 6‐ft sidewalk
See scope ‐ Pedestrian facilities north side of
Stacrest Drive, 6‐ft sidewalk
See Scope ‐ Pedestrian facilities on both sides
of Janice Lavon Dr, 4‐ft sidewalk
City of San Antonio Specifications for Construction 2017 Pedestrian Mobility Task Order Package 1
1
SUPPLEMENTAL SPECIFICATION 15 Mobilization
The City will pay mobilization (SUP 15) or a portion thereof for the following situations:
1. If the final construction cost of a task order i n add i t ion to mobilization (SUP 15) does not exceed $10 ,000 .
2. In the event where the final construction cost of a task order in addit ion to
mobi l izat ion (SUP 15) is greater than $10,000, the additional mobilization (SUP 15) will be adjusted so that the total task order cost is $10,000.
3. Individual Task Orders can be lumped together as one Task Order if the project sites
are no more than 5 city blocks apart from each other. In the event that the sum of the construction cost for all project sites within the Task Order is less than $10,000, then item 1 will apply to this condition.
4. For emergency Task Orders where the Project Manager requires immediate
mobilization (within a 24 to 48‐hour period) by the contractor.
The bid items and their associated quantities are estimates only and therefore any bid items, quantities, total bid amount, are not guaranteed.
_______________________________certifies that the unit prices shown on this complete computer print-out for all of the bid items and the alternates contained
in this proposal are the unit prices intended and that its bid will be tabulated using these unit prices and no other information from this print-out.
_______________________________Acknowledged and agrees that the total bid amount shown will be read as its total bid and further agrees that the official total
bid amount will be determined by multiplying the unit bid prices shown in this print-out by the respective estimated quantities shown in the proposal and then
totaling all of the extended amounts. _______________________________ agrees to the terms, conditions, and requirements of the bidder's bid proposal.
