CITY OF TEXARKANA, ARKANSAS 216 Walnut Street, Texarkana, Arkansas 71854
P.O. BOX 2711 – TEXARKANA, ARKANSAS 75504-2711
PHONE (870) 779-4952 – FAX (870) 774-3170
OFFICE OF THE CITY MANAGER
Date: October 7, 2013
To: Mayor N. Wayne Smith
Director Ruth Penney Davis—Ward 1 Director Chad Dowd—Ward 4
Director Laney Harris—Ward 2 Director James Mike Jones—Ward 5
Director Londell Williams—Ward 3 Director Sue Johnson—Ward 6
From: Jessica Hyman, Interim City Manager
Subject: Management Report ______________________________________________________________________________________________________________________________________
Animal Care and Adoption Center—Connie Slater
Reporting period 09/12/2013 thru 10/01/2013
Total intake from Texarkana Arkansas animal services officers are as follows: 49 cats, 72
dogs, and 1 wild life, for a total of 122 intakes from within our city limits.
Animal Care and Adoption Centers total intake for this reporting period is 311 animals.
Reclaimed animals by owners were as follows: 14 dogs and 1 cat, for a total of 15 reclaims.
Rescues – 2 animals was pulled for rescue.
Foster Care – 9 animals went into Foster care and 0 were returned from foster care.
Adoptions – 18 cats and 29 dogs were adopted, for a total of 47 adoptions.
City tags sold in our city were as follows: 4 to animals that had been spayed and neutered
and 11 to animals that have not been spayed or neutered, for a total of 15 city tags sold.
Activities for October – We will be at The October Fest on October 19th and The October
Fest at Hopkins Ice House on October 26th the Hopkins Ice House event is also a fund raiser
for our adoption center. We have lots of gift certificates that will be on silent auction that
was all donated by local businesses in our area. We appreciate all the support from our
community all items will be listed to our face book page on October 15th, 2013. A 50/50
raffle will be held to benefit our shelter. The band Jaw Bone will be playing and a costume
contest will be held by Hopkins Ice House. We would like to thank Robert DelGiorno owner
of Fox sports radio who gave free advertisement as a donation and Artex Animal Welfare
who purchased 1000 of our logo wrist band for our fund raiser this is only a few of many
donations all will be listed and recognized before during and after our event.
Employees – TAS officer Mays has returned to light duty until further notice from his
doctors. We have hired a new office staff Erwin Gibson. Erwin previously worked at our
local library and has excellent communication skills.
Volunteer program—we accept volunteers through our shelter if under the age of 18 must
be accompanied by a parent or adult family member. Volunteer services include, but are
not limited to, taking photos of pets to post on internet pages to help find homes, to bath
our available pets, take out to our fenced adopt a park here at the shelter, play and exercise
the pets, as well as to help teach pets basic commands to make them more adoptable pets.
If you can‘t adopt maybe you can volunteer or sponsor a homeless pet at our shelter. Adopt
don’t shop!
Bi-State Justice Center—Larry Vaden No information was submitted for this report. City Clerk Department—Patti Scott Grey No information was submitted for this report. District Court—Wanda Davis No information was submitted for this report. Finance Department—Jessica Hyman Finance staff attended the grand opening for Farm Credit on Tuesday, September 17th.
Controller has reviewed and approved payables, journal entries, trust statements, pension
statements, and grants billings.
Controller is working on Legislative Audit
Controller has worked on the 2014 Budget.
Accounts Payable disbursed mail, created check log of Incoming Mail, compared check
deposits with reports from Accounts Receivable, and processed/reconciled City travel each
day.
Accounts Payable also coded City utility bills, processed AP check run/direct deposits,
reconciled balance sheet to cover checks, and created Distribution Fund deposit.
Purchasing Technician processed purchase orders from all departments, reviewed orders by
making sure all appropriate approvals were made and sufficient funds are available for all
purchases. Purchasing Technician insured that all departments are following closely with
the purchasing policy.
Purchasing Technician ordered supplies and entered invoices for Administration
Department.
Purchasing Technician has prepared information for 2014 A & P funding , including placing
newspaper ads, sending out letters to organizations and commissioners, receiving requests
from organizations and submitting them to commissioners, and scheduling the A & P
meeting.
Staff Accountant/ Grants Administrator reconciled the trust statements for funds 611, 612, 613, and 614.
Staff Accountant/ Grants Administrator billed for DWI/STEP, VAWA, and Narcotics grants. Accounts Receivable cash receipted all incoming mail and walk in payments, and handled
any related deposits.
Accounts Receivable filed insurance claims.
Accounts Receivable insured new vehicles and removed uninsured vehicles no longer in use
or owned by the City.
Accounts Receivable scanned current accounts payables checks and journal entries.
Accounts Receivable filed cash receipts.
Accounts Receivable and Personnel Administrator attended a Laserfiche seminar at TWU on
September 19th.
Payroll Administrator completed Sept 18th and October 2nd payroll, entered direct deposit
changes, step increases, and routine changes for insurance.
Payroll Administrator assisted employees with various requests including direct deposit, W-
4 and AR tax forms.
Payroll Administrator sent in APERS, TAPERS, ICMA, and LOPFI files for September.
Payroll Administrator maintained and updated employee master file.
Payroll Administrator reconciled all city bank account statements for September 2013 to the
General Ledger.
Payroll Administrator filled in for the Personnel Administrator while she was on vacation
and held one new employee orientation.
Payroll Administrator completed a reimbursement to all LOPFI employees for retirement
held out on clothing allowance.
Personnel Administrator sent the August 2013 TAPERS Trust Statement to the actuarial firm,
GRS.
Personnel Administrator prepared additional information for GRS which will be used for the
TAPERS valuation.
Personnel Administrator continues to update and maintain electronic employee files.
Personnel Administrator processed routine personnel changes and updates.
A Sales Report for September 2013 is attached.
Fire Department—Bobby Honea No information was submitted for this report. Marketing Department—Charlotte Hartwell Updated social media pages for Front Street Texarkana. ( This is done every day and several
times daily)
Attended Chamber events IE: groundbreakings, ribbon cutting, chamber breakfast, 5 minute
networking, etc.
Organizing 1st annual Oktoberfest for October 19th 2013
Working on Rider contracts for national bands for 2014 Mardi Gras, King/Queen Ball, and
Railfest
Working on relocating The Front street Caboose to Front Street getting bids.
Met with art sculpture people about “tie that binds’ sculpture for Front Street
Met with sound/stage /promoter to start looking for headliner for Railfest 2014 & Mardi
Gras
WIntergrate requisitions
Rounding up sponsorships for future events
Completed and met deadline- vendors for 4 states fair parade on Front street
Working on vendor applications for, Oktoberfest, Veterans Parade, Christmas Parade, and
Mardi Gras parades
Designed /mapping for , Oktoberfest, Veteran’s, Christmas, Mardi Gras layout
Organizational meeting with Chamber for Governors’ Conference
Balanced the Front Street Funds.
Met with contractors for structural changes to Front street (area 1)
Met with A & P for fund reallocation for (area 1 restructuring)
Working on staging area on Front street
Working with Paul Hackleman on Front street area 1 restructuring presentation to present
to HDC for approval
Meeting with media reps for advertising and promoting upcoming events.
Met with organizer for Master Gardner convention to possibly host their event on Front
Street May 2014
Developing new applications for upcoming events
Met with ABC rep about liquor license & liability insurance matters for future events.
Met with mapping specialist to create an online map for tourist to preview points of interest
in Texarkana
Research on events, promotions, and new strategies to reach the multitudes.
Putting together new event ideas for 2014, 2015.
Gathering information for 2014 A & P funding presentation
Researching the different BBQ sanctioning organizations to obtain information to determine
the feasibility of registering our Railfest BBQ contest, and Black Magic Blues, Bikers, & BBQ
contest.
Police Department—Bob Harrison
No information was submitted for this report. Probation Department—Debbie Nolte A full report is attached. Public Works—Paul Hackleman No information was submitted for this report. Retired Senior Volunteer Program (RSVP)—Ermer Pondexter No information was submitted for this report.
Texarkana Water Utilities—Bill King A full report is attached.
TEXARKANA ARKANSAS DISTRICT COURT
HONORABLE JUDGE WREN AUTREY
CHIEF PROBATION OFFICER DEBBIE NOLTE
October 4, 2013
There are 1350 defendants on active reporting
probation.
COLLECTIONS:
The Probation Department collected a total of $56,407.72
September 1 thru September 30, 2013. A total of $276,060.72
(fines), $175,147.00 (probation fees), and $51,963.00 (court
automation fees) for a total of $502,933.72.00 has been
collected year to date.
COMMUNITY SERVICE:
During the month of September there were 22
defendants ordered to complete 2680 hours community
service.
WARRANTS:
The Probation Department filed 128 Petitions to
Revoke Probation for Contempt of Court.
Texarkana Water Utilities – Bi-Weekly Report Sep 14-Oct 3, 2013 - Texarkana, Arkansas
Engineering Summary – Work Orders and Projects Status (change of status)
AHTD 030388 – Hwy 71 South Bridge Construction will start week of October 1st, 2013.
Airport Lift Station Construction is complete. Working on punch list items.
Airport Wash Rack Plans reviewed and not approved.
Arkansas Water Connections Working on list of customers served by water but not connected.
Broadmoor/Pinson Project is complete.
Cambridge Heights Subdivision Construction has started on the first phase of the project. Waiting on testing to start.
Chaparral Place Subdivision Construction has been stopped (by contractor)
City Street/Drainage Projects Reviewing plans for several ACH projects to see if water and sewer is affected.
Arkansas Blvd. Improvements Plans approved; no effect on the utilities.
County Ave. Improvements Plans approved. Utility has relocated/upsized three water main crossings.
East 18th
St. Improvements Plans approved; no effect on the utilities.
East 35th
Improvements Plans approved. Utility is replacing a 2” water main at Cherry Street with a 6” water main.
East 24th
St. Improvements Plans approved. No effect on the utilities.
East 42nd
St. Improvements Plans not approved. Need utilities shown on plans.
Ferguson St. Improvements Plans approved. No effect on the utilities.
Garland Ave. Improvements Plans approved. Utility is CCTV sewer main for any needed repairs.
MacGee Drive Improvements Plans approved. Utility has adjusted the 6” water main to clear proposed culvert
Nix Creek Drainage Improvements Plans approved.
Phillips Lane Improvements Plans approved. The Utility will relocate a section of the 12” water main at the bridge crossing.
Cherry Street Replace 2” water main with a 6” water main.
County Ave. Baptist Church – Water & Sewer Plans
Plans have been reviewed and approved. Construction complete. Working on punch list items.
1209 East Broad – Remodel Project stopped (by owner).
12th
Street & Nix Creek Plans underway to reconnect existing water main.
24th
Street @ Nix Creek Plans underway to re-connect an existing 10” water main.
24th
& Grand Relocate Sewer Main. Construction has started.
EZ Mart Hwy 82/Loop 245 Plans have been reviewed and approved. Construction has started.
Glendale & 23rd
Street Construction is complete.
Hwy 71 South Mini Storage Plans reviewed and approved.
I.C.E. – Building addition Plans have been reviewed and approved.
I/I studies Daily inspections of our sewer system by smoke testing and CCTV inspection
Langford Place Subdivision Construction complete. Due to no activity the Utility has severed the connection to the City’s water system.
MaGee Drive Relocate 6” water main. This has been completed.
Manhole Replacement/lining Project Evaluating manholes needing replacement or lining - several have been completed: This is an ongoing project.
Millwood Water Main Crossing @ Red River - Repainting
Paint the 42" water main crossing the Hwy 71 bridge at the Red River - Specs ready to send for bids.
New Haven Golf Course – New Building
Plans reviewed and approved. Construction has started.
North Texarkana WWTP Expansion Project to double capacity of the existing WWTP - Currently working with CEA Engineers on study
North Texarkana WWTP I/I Study Checking for inflow and infiltration areas
Phillips Lane Construction has started to relocate a 12” water main to clear the proposed box culvert.
Riverview Behavioral Health TWU portion is complete.
Sewer Master Plan MTG Engineers - Studying locations for future sewer plant (if required) and sewer build out
Starbucks Plans reviewed and need revisions.
Trice Elementary School – Storm Shelter
TWU portion is complete.
Trinity Blvd. Offices Plans have been reviewed and approved.
Union Elementary School – Storm Shelter
Plans have been reviewed and approved.
Wendy’s Plans have been reviewed and approved.
Treat Water Pumpage - High Service Flow (MGD) Sep 13-Oct 2, 2013
Wright Patman Millwood Total
Sep 13 15.833 6.563 22.396
14 15.487 5.914 21.401
15 16.876 5.635 22.511
16 16.747 6.462 23.209
17 14.137 7.228 21.365
18 13.686 7.569 21.255
19 13.689 6.387 20.076
20 10.366 5.437 15.803
21 12.668 4.871 17.539
22 14.239 2.572 16.811
23 11.518 4.981 16.499
24 11.150 7.014 18.164
25 11.620 5.724 17.344
26 11.385 5.623 17.008
27 13.039 5.980 19.019
28 11.884 5.003 16.887
29 14.285 14.285
30 12.016 4.775 16.791
Oct 1 11.768 4.423 16.191
2 10.075 4.726 14.801
Wastewater Treated – Average Daily Flow (MGD) Sep 13-Oct 2, 2013
N. Texarkana South Regional
Sep 13 0.347 6.1
14 0.361 6.2
15 0.379 6.1
16 0.336 5.8
17 0.390 6.3
18 0.374 8.0
19 1.108 18.0
20 0.881 14.4
21 0.435 11.3
22 0.418 7.9
23 0.337 6.2
24 0.351 6.3
25 0.365 6.3
26 0.381 6.6
27 0.332 6.8
28 1.002 11.3
29 0.932 17.1
30 0.456 11.9
Oct 1 0.432 5.9
2 0.388 6.1
Texarkana Water Utilities
Department Report
Operations
Manager: John Murphy
Week of: 9/13/2013 through 10/02/2013
Prepared By: Tessa Duhon
Water Repairs: # of Repairs made:
Repair Water Main 19
Water Main Valves Repaired 1
Water Main Valves Installed 2
Kill Out Water Service 1
Fire Hydrants Repaired 3
Fire Hydrants Installed 1
Renew Water Service 1
Repair Water Service 1
Locates 112
Sewer Repairs: # of Repairs made:
Sewer Calls 10
City Main Problems 3
Private Service Lines 7
Linear Feet of Sewer Mains Cleaned 9,160’
Sewer Taps Capped due to Demolition 4
Manholes Repaired 2
Cleanouts Installed 2
Locates 79