CITY OF THE COLONY COMMUNITY DEVELOPMENT … · 2018. 11. 7. · Park Improvements- Early Principal...

CITY OF THE COLONYCOMMUNITY DEVELOPMENT CORPORATION AGENDA

THURSDAY, NOVEMBER 8, 20186:30 PM

TO ALL INTERESTED PERSONSNotice is hereby given of a REGULAR SESSION of the COMMUNITY DEVELOPMENTCORPORATION of the City of The Colony, Texas to be held at 6:30 PM on THURSDAY,NOVEMBER 8, 2018 at CITY HALL, 6800 MAIN ST., THE COLONY, TX, at which time the followingitems will be addressed:

1 ROUTINE ANNOUNCEMENTS AND RECOGNITIONS

1.1 Call to Order

1.2 Pledge of Allegiance to the United States Flag

1.3 Salute to the Texas Flag

1.4 Announcement of upcoming civic events and activities - American Heroes Holiday in the Park The Colony Christmas Spectacular

2 2.0 CITIZEN INPUTThis portion of the meeting is to allow up to five (5) minutes per speaker with a maximum ofthirty (30) minutes for items not posted on the current agenda. The Board may not discuss theseitems, but may respond with factual data or policy information, or place the item on a futureagenda. Those wishing to speak shall submit a Request Form to the Recording Secretary.

3 3.0 CONSENT AGENDAThe Consent Agenda contains items which are routine in nature and will be acted upon in onemotion. Items may be removed from this agenda for separate discussion by a Board member.

3.1 Consider acceptance of the CDC financial reports for October 2018

3.2 Consider approval of minutes of the October 11th, 2018 Regular Session

4 4.0 REGULAR AGENDA ITEMS

4.1 In accordance with the Development Corporation Act, Section 505.159 of the Texas LocalGovernment Code, The Colony Community Development Corporation, a Type B EconomicDevelopment Corporation, will conduct a Public Hearing to receive public input regarding funding forproposed capital improvement projects including the following:

Aquatic Park- Grind and Re-coat Indoor Pool Surface Renovation

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REGULAR SESSION of the COMMUNITY DEVELOPMENT CORPORATION AgendaMeeting Date: 11/08/2018

Page - 2

Parks Equipment- Truck replacement, Mini Backhoe/Trencher, Trail Sweeper and Blower Attachments,replace Golf Carts

Park Improvements- Early Principal Bond Payment, Tennis Court Resurfacing, replacement of parkamenities including benches, picnic tables, trash receptacles, security lights, etc., CDC Master Planupdate, Skate Park Lighting

4.2 Action to be taken as a result of the public hearing

4.3 Consideration of approval of a professional services contract with MHS Planning & Design, LLC, toupdate the 2009 CDC Master Plan

4.4 Receive update from staff and discuss the following items - Tree Dedication - Angels Fall Up Recreation Center / Community Center Expansion Feasibility Study Swim Beach Relocation Project Park Loop Trail Holiday Get Together Rain Delays Eastvale Property

4.5 Board to request items to be placed on future agendas

ADJOURNMENTPersons with disabilities who plan to attend this meeting who may need auxiliary aids such asinterpreters for persons who are deaf or hearing impaired, readers or, large print are requested tocontact the City Secretary’s Office, at 972-624-3105 at least two (2) working days prior to themeeting so that appropriate arrangements can be made.

CERTIFICATION

I hereby certify that above notice of meeting was posted outside the front door of City Hall by5:00 p.m. on the 5th day of November, 2018.

____________________________________Tina Stewart, TRMC, City Secretary

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Agenda Item No:1.1

COMMUNITY DEVELOPMENT CORPORATION Agenda Item ReportMeeting Date: November 8, 2018Submitted by: Kathy NealSubmitting Department: Parks & Recreation Item Type: AnnouncementAgenda Section: ROUTINE ANNOUNCEMENTS AND RECOGNITIONS

Subject:Call to Order

Suggested Action:

Attachments:

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Agenda Item No:1.2


Subject:Pledge of Allegiance to the United States Flag

Suggested Action:

Attachments:

4

Agenda Item No:1.3


Subject:Salute to the Texas Flag

Suggested Action:

Attachments:

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Agenda Item No:1.4


Subject:Announcement of upcoming civic events and activities - American Heroes Holiday in the Park The Colony Christmas Spectacular

Suggested Action:

Attachments:American Heroes.pdf

Holiday in the Park - Christmas Spectacular.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/263803/American_Heroes.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/263804/Holiday_in_the_Park_-_Christmas_Spectacular.pdf

American Heroes : A Salute to Veterans

Mark your calendar for Saturday, November 10, 2018 as we celebrate Veteran's Day with this patriotic annual festival, American Heroes: A Salute to Veterans at The Colony Five Star Complex, 4100 Blair Oaks in The Colony, Texas!

Featuring Sawyer Brown, Restless Heart and Radney Foster!

Be A VIP!

Want to be a VIP? Although the American Heroes festival is a FREE event for everyone and tickets are not required, we have a limited number of VIP access tickets available for purchase. VIP access tickets are $30/person, and get you access to a premium concert viewing area, dinner and two complimentary drink coupons. VIP access tickets can be purchased in person at The Colony Recreation Center, 5151 North Colony Blvd, 75056 or by calling Parks & Recreation at (972)625-1106.

Stay Connected

Keep up to date with all the last minute announcements and details for this festival by following us on our Facebook page and claim your chance to win all kinds of great prizes!

Rules

NO coolers or alcoholic beverages are allowed! Alcoholic beverages will be available for purchase at the Beer Garden area within the festival grounds.

More Information

For more information about the American Heroes festival, call The Colony Parks and Recreation Department at 972-625-1106 or email the festival staff.

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https://www.facebook.com/TCPARD

mailto:[email protected]

Holiday in the Park

Holiday in the Park | Parade of Lights | Baking Contest

Date: Saturday, December 1 Time: See activities below Location: See activities below Cost: See activities below

This annual event, presented by The Colony Parks and Recreation Department, will make its way through town with a bang.

All-day activities include:

Pictures with Santa from noon to 2 p.m. at The Colony Public Library, 6800 Main St. ($2 per photo)

Parade of Lights at 5:45 p.m. (route begins at Peters Colony Elementary parking lot and proceeds west on Nash to Blair Oaks and then south to The Five Star Complex). Parade registration form

Holiday In The Park at 5 p.m. at Perryman Park, 4930 S. Colony Blvd. Holiday in the Park will feature festive holiday music and performances, holiday carnival games and rides and a holiday baking contest. Baking contest entry form

Saturday will also kickoff The Colony Christmas Spectacular light show at Central Fire Station.

For more information, please contact the Parks and Recreation Department at 972-625-1106.

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https://www.thecolonytx.gov/DocumentCenter/View/3153/Parade-of-Lights-Entry-Form

https://www.thecolonytx.gov/DocumentCenter/View/3154/Baking-Contest-Entry-Form

Christmas Spectacular Light Show - Presented by

Liberty Tax

Date: Saturday, December 1, 2018 thru Saturday, January 5, 2019

Time: 5:30pm - 10:30pm Sunday - Thursday / 5:30pm - 10:50pm Friday - Saturday

Location: Central Fire Station, 4900 Blair Oaks Dr

Cost: FREE

The Colony Christmas Spectacular light show at is choreographed to music and can be seen

every evening in December starting on Dec. 1 from 5:30pm to 10:30pm Sunday-Thursday and

5:30pm to 10:50pm Friday and Saturday. Tune your radio to 99.9FM to enjoy the music.

For more information, please contact the Parks and Recreation Department at 972-625-1106.

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Agenda Item No:3.1

COMMUNITY DEVELOPMENT CORPORATION Agenda Item ReportMeeting Date: November 8, 2018Submitted by: Kathy NealSubmitting Department: Parks & Recreation Item Type: ExpendituresAgenda Section: 3.0 CONSENT AGENDA

Subject:Consider acceptance of the CDC financial reports for October 2018

Suggested Action:

Attachments:October Financial Reports.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/263808/October_Financial_Reports.pdf

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Agenda Item No:3.2

COMMUNITY DEVELOPMENT CORPORATION Agenda Item ReportMeeting Date: November 8, 2018Submitted by: Kathy NealSubmitting Department: Parks & Recreation Item Type: MinutesAgenda Section: 3.0 CONSENT AGENDA

Subject:Consider approval of minutes of the October 11th, 2018 Regular Session

Suggested Action:

Attachments:Oct. 11 RS Mintues.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/263190/Oct._11_RS_Mintues.pdf

MINUTES OF THE REGULAR SESSION

OF THE COMMUNITY DEVELOPMENT CORPORATION

OCTOBER 11TH

2018

The Regular Session of The Community Development Corporation of the City of The Colony,

Texas, was called to order at 6:32 p.m. on the 11TH

day of October 2018, at City Hall, 6800 Main

Street, The Colony, Texas, with the following roll call:

Kathy Braby, President Present Pam Nelson Staff

Dan Mahle, Vice President Absent Eve Morgan Staff

Allen Harris, Secretary Present Kathy Neal Staff

Don Beckel, Treasurer Present Jackie Kopsa Staff

Steve Sohn, Board Member Present Brant Shallenberger Staff

Donna Cole, Board Member Absent Richard Boyer Council Liaison

Jerry Farmer, Board Member Present

And with 5 board members present a quorum was established and the following items were

addressed:

1.0 ROUTINE ANNOUNCEMENTS AND RECOGNITIONS

1.1 Call to Order

The meeting was called to order at 6:32 p.m.

1.2 Pledge of Allegiance to the United States Flag

The Pledge of Allegiance to the United States Flag was recited.

1.3 Salute to the Texas Flag

Salute to the Texas Flag was recited.

1.4 Announcement of upcoming civic events and activities:1

Family Fright Night –

This is the annual Halloween Camp-Out event at Stewart Creek Park on Oct. 20th – 21

st. If

registration is full, there is a wait list. Activities include a hayride, haunted trail, tent trick or

treating, costume and scream contest, scary movie, and s’mores.

American Heroes –

This annual event is Saturday, Nov. 11th at Five Star. The festival includes a carnival, car show, 5K

& 10K Run, vendor expo, a silent auction with proceeds going to 22Kill and Operation Comfort

Warriors, and entertainment by Radney Foster, Restless Heart and the headliner Sawyer Brown.

1These items are strictly public service announcements. No action will be taken and no direction will be given

regarding these items

2.0 CITIZEN INPUT

None. 17

3.0 CONSENT AGENDA

3.1 Consider acceptance of the CDC financial reports for September 2018

3.2 Consider approval of minutes of the September 13th

, 2018 Regular Session

3.3 Consideration of approval of a professional services contract with MHS Planning & Design,

LLC for design services of the swim beach relocation project at Stewart Creek Park

3.4 Consideration of approval of a professional services contract with Dunkin Sims & Stoffels

for design services for pavilions at Slay/Baker Park, Perryman Park, and Friendship Park

Motion to approve the consent agenda – Harris; second – Sohn; motion passes with all ayes.

4.0 REGULAR AGENDA ITEMS

4.1 Discussion of Splash Pad funding -

Kathy explained that in addition to the $650,000 that is in the CIP for a splash pad at Kids Colony,

there is also another large expenditure in a couple years for the Splash Pad at the Aquatic Park.

She said there are a lot of large expenditures the board is trying to set money aside for, and she

doesn’t want those to be forgotten.

Pam explained that the term Splash Pad is trademarked, so the name needs to be changed to Splash

Park. When she was at the NRPA Conference, she spoke to a splash park vendor about doing this

project in phases; she was told a concrete pad can be created with ground valves installed and then

vertical pieces can be added later. This is one way to get the cost reduced.

T T p

4.2 Discussion of prioritization on recently approved FY18-19 CIP projects and provide direction to

staff –

There was discussion about the CDC Master Plan. The current plan is 10 years old and needs to be

updated as soon as possible; this is needed if the board is going to apply for a grant for West Shore

Park in October. Pam said MHS has done master plans for the cities of Grape Vine, Richardson

and Allen, and they also do grants. She has received a lot of good reviews about them and

suggested the board members look at their website to learn more about them.

4.3 Discussion of “Smart Approach to Cost Recovery & Resource Allocation” project –

The Parks & Recreation Dept. is participating in this project with Grape Vine and Richardson. The

program is about how money brought in is being allocated and what is the best way to allocate that

money. Pam will provide updates to the board as the project progresses. At the end of the project,

Penn State University is going to do a research study on the cities that participated to see if this

process has had an impact on what the cities do.

4.4 Receive update from staff and discuss the following items –

Stewart Creek Park –

Fishing Pier -

The pier was moved from the boat ramp on 9/27 and put into place. The grand opening is on

Saturday, Oct. 20th from 10am – 11am; people will have to be out of the park by noon

because of the Family Fright Night event.

Bag Wall –

Construction was completed on Sept. 17th. There was a walk through on Oct. 10

th; there is

some vegetation and erosion issues that need addressed as a result of all the recent rain. 18

Trail Projects –

Park Loop Trail Phase IV – Staff is working on agreements with LISD and the church for access to easements on their

property, and Encroachment Agreements with Oncor and Atmos. The pedestrian bridge on

Taylor was installed on Oct. 2nd

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Cascades / Grandscape Trail – The schematic design has been sent to BNSF and we’re waiting for approvals from TXDOT

and NTTA.

Bike Rack Program –

Businesses – Six bike hitching posts have been ordered; they are black and will have a white sailboat. A

draft of the business grant program should be ready for review by February 1st, 2019.

Parks – Bike racks for the parks have been ordered and will take 8-9 weeks for fabrication; these

racks will be green and have the sailboat with the wave and The Colony on them. The racks

will be installed on a concrete pad with installation by Dec. 31st, 2018.

Kids Colony Phase III – Splash Pad Design – Staff reviewed concepts from the consultant, Dunkin Sims & Stoffels; they were asked to schedule a

meeting with a splash pad vendor to get an idea about size and elements. Eve should have a draft of

the RFP ready by the middle of January.

Bill Allen Memorial Park Improvements – Fishing pier repairs – Chase is working on these repairs and has received 3-4 quotes.

Erosion issues – A scour stop has been purchased. A volunteer project was scheduled for Friday,

Oct. 12th, but it’s supposed to rain so it will be done in-house.

T-pad signs at Disc Golf – Installation is scheduled for Friday, Oct. 12th as a volunteer project.

Trail Lighting Quotes – Bollard style lighting is being considered. A second round of quotes has

been requested to include pedestals and additional lights for the trail.

FM 423 – Green Ribbon Project Phase I – Plant material is in place and some trees need to be replaced. Irrigation meters have been installed

but they need rain sensors. A walk through is scheduled for Friday, Oct. 12th.

4.5 Board to request items to be placed on future meeting agendas – Steve requested information on the land in Eastvale that was once a park.

ADJOURNMENT With there being no further business to discuss, the meeting was adjourned at 7:35p.m.

Kathy Neal, Recording Secretary Kathy Braby, President 19

Agenda Item No:4.1

COMMUNITY DEVELOPMENT CORPORATION Agenda Item ReportMeeting Date: November 8, 2018Submitted by: Kathy NealSubmitting Department: Parks & Recreation Item Type: DiscussionAgenda Section: 4.0 REGULAR AGENDA ITEMS

Subject:In accordance with the Development Corporation Act, Section 505.159 of the Texas Local Government Code,The Colony Community Development Corporation, a Type B Economic Development Corporation, will conducta Public Hearing to receive public input regarding funding for proposed capital improvement projects includingthe following:

Aquatic Park- Grind and Re-coat Indoor Pool Surface Renovation

Parks Equipment- Truck replacement, Mini Backhoe/Trencher, Trail Sweeper and Blower Attachments, replaceGolf Carts

Park Improvements- Early Principal Bond Payment, Tennis Court Resurfacing, replacement of park amenitiesincluding benches, picnic tables, trash receptacles, security lights, etc., CDC Master Plan update, Skate ParkLighting

Suggested Action:

Attachments:CIP - CDC - LAKE PARKS - Public Hearing 11-8-18.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/263988/CIP_-_CDC_-_LAKE_PARKS_-_Public_Hearing_11-8-18.pdf

DEPT 2019 2020 2021 2022 2023 GENERAL DESCRIPTION

CDC 1,500,000 - - - - Early principal payment on CDC bond ?- specific bond will be determined at a later date

CDC 40,000 - - - - Replace Five Star truck #501 (2002 Model)

CDC 50,000 - - - - Backhoe 541E (1,350 hours) - Replacement - mini backhoe/trencher for irrigation @ Five Star

CDC 25,000 - - - - Tennis Court Resurfacing (2 Courts)

CDC 60,000 - - - - Park Amenities (replace benches, picnic tables, trash receptacles, security lights, etc.)

CDC 70,000 - - - - CDC Master Plan (current plan adopted in 2009)

CDC 15,000 - - - - Trail Sweeper and Heavy duty Blower Attachments

CDC 45,000 - - - - Grind and Recoat Fiberglass Indoor Pool Surface @ the Aquatic Park

CDC 50,000 - - - Add Skatepark Lighting

CDC 20,000 - - - Replace Five Star Golf Carts

CDC - 650,000 - - - Kids Colony Splashpad - Continuation of phased development of Kids Colony Park

CDC - 600,000 - - -

West Shore Park Improvement - Interpretive Signs, Parking Lot, Playground, Kayak Launch & Trail,

Landscape & Irrigation (apply for $200K grant to reduce cost)

CDC - 100,000 - - - Turner Parking Lot - Resurface with asphalt

CDC - 35,000 - - - Replace Five Star Tractor / Loader (2003)

CDC - 1,110,000 - - - Grandscape / Cascades Trail (Will apply for TPWD Trail grant in 2019- $200K)

CDC - 150,000 - - - Dog Park lights - Replace current fixtures with LED and add new fixtures

CDC - 60,000 - - - Skid Steer (would be used for trail maintenance and playground fall zone material)

CDC 9,000 - - - Solar Charging Station at the Dog ParkCDC - 30,000 - - - Replace Five Star zero turn mower (60"Toro)

CDC - 400,000 - - Pond Improvements and Aeration - BB Owen

CDC - 825,000.00 - - Park Loop Trail - North Colony to Frisco city limit on Electric Easement

CDC - - 575,000.00 - - Bill Allen Park Erosion - Addresses serious erosion on bank upstream from the amphitheater

CDC - 400,000.00 - - Replace Splash Zone at the Aquatic Park (2004)

CDC - 500,000.00 - - Ballfield Light Replacements - LED (Turner)

CDC - - 200,000 - - Five Star Playgrounds - Replace 2 existing playground structures

CDC - - 35,000,000 - Rec Center @ East Five Star - 70,000 sf

TOTAL CDC 1,875,000 3,144,000 2,500,000 35,000,000 -

PARK DED FEE - - - -

TOTAL - - - -

LP 12,000 - - - - Lightning Detection System

LP 50,000 - - - - Parking / Beach / Addit. Restroom - Design/OPC

LP 40,000 - - - - Tot Lot Playground

LP 65,000 - - - Internet to Gatehouse, Courtesy dock repairs, Buoys, misc. repairs and park amenities

LP 25,000 - 1,500,000 - - Event Pavilion / Parking Lot - (prelim design/OPC in 2019)

TOTAL LP 192,000 - 1,500,000 - -

CC - 500,000 - - Multi-purpose room addition to facility

TOTAL CC - 500,000 - -

BUILDINGS

CDC - LAKE PARKS COMPREHENSIVE IMPROVEMENT PLAN SUMMARY

2019 - 2023 5/10/18 - Revised at CDC Board Meeting - Bond Payment Added (Numbers updated 9/4/18)

CDC EQUIPMENT / ENHANCEMENTS (HIGHLIGHTED ITEMS ARE FOR PUBLIC HEARING ON 11/8/18)

PARK DEDICATION FEE FUNDS

LAKE PARKS EQUIPMENT / ENHANCEMENTS

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Agenda Item No:4.2


Subject:Action to be taken as a result of the public hearing

Suggested Action:

Attachments:

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Agenda Item No:4.3

COMMUNITY DEVELOPMENT CORPORATION Agenda Item ReportMeeting Date: November 8, 2018Submitted by: Kathy NealSubmitting Department: Item Type: DiscussionAgenda Section: 4.0 REGULAR AGENDA ITEMS

Subject:Consideration of approval of a professional services contract with MHS Planning & Design, LLC, to update the2009 CDC Master Plan

Suggested Action:

Attachments:The Colony Master Plan Proposal_.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/263191/The_Colony_Master_Plan_Proposal_.pdf

212 W. 9th Street Tyler, TX 75701 903.597.6606 [email protected] TBPE#F-14571

05 November 2018 Ms. Pam Nelson, Director Community Services City of The Colony, Texas 5151 North Colony Boulevard The Colony, Texas 75056 RE: Letter Agreement between City of The Colony, Texas and MHS Planning & Design, LLC

for a Comprehensive Parks and Open Space Master Plan Dear Pam: MHS Planning & Design is pleased to have the opportunity to submit this proposal for the above referenced project. Based upon our understanding of the City's desires for the Parks and Open Space Master Plan, we have prepared the following scope of services for your consideration: I. Basic Services of the Consultant:

A. Service Area: The service area for the plan will be the corporate limits of The Colony.

B. Time Frame: The Master Plan will cover a period of 10 years.

C. Data Collection:

1. Obtain most recent maps of the service area including street maps, topography maps, and aerial photography, if available. Photograph all parks, recreation facilities and park sites in the service area. (See Section II for City’s responsibility.)

2. Obtain relevant planning documents and produce an updated inventory of

parks, recreation, trails and open space facilities within the service area.

3. Obtain the most recent population projections and demographic data for the service area.

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4. Provide to the City a resident survey for City distribution regarding recreational opportunities, parks, open spaces, and desires and compile results. (See Section II for City’s responsibility.)

5. Meet with City staff to discuss future park projects, desire and maintenance of parks and public places.

D. Analysis of Supply and Demand:

1. Prepare "Needs Analysis" based on current and future supply and user demand. This analysis will include a review of each park in the existing system and will list recommended corrective actions, if any.

2. Conduct an input workshop with special interest groups and sports associations'

representatives to further determine recreational needs. (See Attached Schedule)

3. Conduct a workshop with the City Council, City staff, Park Board members and the general public to identify special park issues and desires. (See Attached Schedule)

NOTE: The above listed workshops will be scheduled in two groups to reduce the cost of

the Master Plan to the City.

E. Preparation of Preliminary Master Plan 1. Document all park and open space system improvements that have been

implemented in the last five years.

2. Develop sketch plans to identify future land acquisition and proposed facilities for parks, open space, gateways and recreation.

3. Prepare preliminary cost projections for park and recreation improvements

proposed for the first five (5) year planning increment and prepare financing alternatives for consideration.

4. Prepare draft written report detailing the Master Plan.

5. Hold an interim meeting with the Park Board and/or City Staff to review progress of

planning, potential parks and recommendations and establish priorities to be included in the plan.

6. Present preliminary plan and sketches to Park Board, City Council and special

interest groups for comment. (One meeting)

7. Submit the draft plan to Texas Parks and Wildlife for review and comment.

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F. Preparation of Final Master Plan 1. Incorporate review comments and prepare final written report including cost

projections, proposed phasing plan for park and recreation improvements, full color exhibits, and financing alternatives

G. Presentation of Final Plan

1. Make presentation of the final Parks, Recreation and Open Space Master Plan to the Park Board for approval and recommendation to the City Council for adoption, or

2. Make presentation of the final Parks, Recreation and Open Space Plan to the City

Council for adoption.

3. Present 15 copies of the final bound plan to the City. Product will be in full color bound format. The Consultant will also deliver to the City the final plan in PDF format on CD. The Consultant will also deliver relevant AutoCAD, ArcView/GIS and Word files to the City for their use.

H. Cost Containment:

1. In order to contain the cost of the plan, not more than seven trips to The Colony will be made by the Consultant. The City and the Consultant will make all reasonable efforts to group the scheduling of work tasks and meetings in order to take full advantage of each trip.

II. The City’s Responsibilities: The City of The Colony will: A. Provide full information as to his requirements for the Project. B. Provide to the Consultant all reasonably available information pertinent to the Project

including a City base map in digital form, topography, aerial photography and all previous reports, including the reports listed in I.C.2 and any other data relative to planning of the Project.

C. Distribute and collect the citizen’s survey and deliver the completed surveys to the

Consultant for tabulation and analysis.

D. Make all provisions for the Consultant to enter upon public and private lands as required for the Consultant to perform his work under this Agreement.

E. Examine all studies, reports, sketches, estimates, drawings, specifications, proposals, and other documents presented by the Consultant and shall render in writing decisions pertaining thereto within reasonable time so as not to delay the work of the Consultant.

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F. Advertise for, coordinate and arrange public meetings, board meetings, and focus group meetings, and pay for all costs incident thereto.

G. Provide such legal, accounting, and insurance counseling services as may be required for

the Project. III. Additional Services

A. General: In addition to the basic services to be furnished by the Consultant under this proposal for which the payment of the standard consulting fee shall be made, the Consultant shall furnish additional services of the following types, if AUTHORIZED BY THE OWNER IN WRITING.

1. Additional services due to significant changes in general scope of the project

including, but not limited to, changes in size, complexity, or character when such changes are requested by the Owner.

2. Revising at Owner's request studies, reports, design documents, drawings or

specifications which were previously approved by the Owner except the Owner shall not be obliged to pay when:

a. The changes are required by regulating authorities or to bring the plan into

compliance with applicable codes, ordinances, or standards, or

b. The changes are required as a result of some error or omission on the part of the Consultant.

B. Furnishing of additional copies of reports and additional prints of drawings.

C. Additional services and costs necessitated by out-of-town travel required by the

Consultant other than visits to the Project and consultation in the Owner's office as required by Section I.

D. Serving as expert witness or giving counsel for the Owner in any litigation, real or

potential, or other legal proceeding involving the Project where the Consultant is not a party to the litigation.

E. Additional services in connection with the Project not otherwise provided for in this agreement.

F. Preparation of boundary survey, wetland delineation survey, lake permitting, flood

studies, geotechnical investigations, plats, legal descriptions, or deeds, record search, abstracting of ownership or other related surveyor work. 27


IV. Fees

A. The total fee for the work outlined in Section I will be $51,500.00 including reimbursable expenses such as travel & reproduction of 15 copies of the plan. If requested by the City, additional trips will be made at approximately $700 per trip based on the length of the meeting and staff required. Additional bound copies of the plan, if requested, will be provided to the City for $55.00 per copy.

V. Billing

A. Billing shall be monthly based on the actual work completed. Invoices will be submitted to the City of The Colony and shall be due upon receipt. MHS Planning & Design reserves the right to charge the amount of interest allowable under the current laws of the State of Texas on any invoices not paid within thirty (30) days.

VI General Conditions A. Termination: This Agreement may be terminated by either party by giving ten (10) days

written notice in the event of substantial failure to perform in accordance with the terms hereof by one party through no fault of the other party. If this Agreement is so terminated the Consultant shall be paid for work completed plus reimbursable expenses. Reimbursable expenses include actual expense for subcontracted services, transportation, and subsistence of personnel when traveling in connection with the Project; reproduction of reports, drawings, specifications, and similar Project related items.

B. Estimates: Since the Consultant has no control over the cost of labor and materials, or

other competitive bidding and market conditions, the estimates of construction are to be made on the basis of his experience but the Consultant does not guarantee the accuracy of such estimates as compared to the Contractor's bid, or the final contract cost.

C. LIMITED LIABILITY: THE LIMIT OF LIABILITY OF THE CONSULTANT FOR THIS PROJECT

SHALL NOT EXCEED THE TOTAL COMPENSATION OUTLINED IN SECTION IV OF THIS CONTRACT.

D. Successors and Assigns: The Owner and the Consultant each binds himself and his

officers, successors, executors, administrators and assigns to the other party of this Agreement in respect to all covenants of this Agreement; except as above, neither the Owner nor the Consultant shall assign, or transfer his interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any office or agent of any public body which may be a part hereto.

E. Findings Confidential: All reports, information, and data prepared or assembled by the

Consultant under this contract are confidential and the Consultant agrees that they shall 28


not be made available to any individual or organization without the prior written approval of the Owner.

F. Interest of Members of City: No member of the governing body of the City, and no

officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this contract; and the Consultant shall take appropriate steps to assure compliance.

G. Interest in Other Local Public Officials: No member of the governing body of the locality

and no other public official of such locality, who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this contract; and the Consultant shall take appropriate steps to assure compliance.

H. Interest of Consultant and Employees: The Consultant covenants that he presently has

no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of his services hereunder. The Consultant further covenants that in the performance of this contract, no person having any such interest shall be employed.

I. Personnel: The Consultant represents that he has, or will secure at his own expense, all

licensed personnel required in performing the services under this contract. If this Agreement meets with your approval, please have the contract executed in the appropriate place below and return one original to us. I appreciate the opportunity to submit this proposal to you and look forward to working with you. Sincerely, Hunter N. Rush

________________________________ Accepted & Approved

_____________ Date

29


THE COLONY PARKS & OPEN SPACE MASTER PLAN PROCESS & COST

PLANNING STRUCTURE $4,150 – Master Plan Process Overview with Park Board / City Staff – Introduce Park Classification System – Introduce Level of Service Concept – Establish Time Frame for Master Plan (we recommend 10 years) DATA COLLECTION $6,350 – Obtain Current Aerial Photography – Obtain FEMA Maps – Inventory, Walk & Photograph Existing Parks – Inventory, Walk & Photograph Natural Resources – Obtain Current Population & Projected Population PUBLIC INPUT $6,300 – Develop Citizens Survey – Conduct Focus Group Meetings – Conduct Input Meetings with the General Public GOALS & OBJECTIVES $5,200 – Establish Goals for Parks & Open Space – Establish Objectives – Establish Targeted Level of Service

– Identify Active/Passive Recreational Needs

SCHEMATIC PLAN WORKSHOP $6,400 – Existing Parks - Service Area Map – Potential Park Projects Map – Potential Open Space Projects Map – Park Network Map 30


PRIORITIES WORKSHOP $4,000 – Establish Priority Listing of Facilities & Projects PRELIMINARY PLAN $8,700 – Easy to Understand Format – Descriptive Narrative – Color Photos – Maps – Illustrations to Convey Concepts – Meet All Requirements for Texas Parks & Wildlife Approval REVIEW PERIOD $ 1,050 – Staff Review – Park Board Review – Citizen Review – Texas Parks & Wildlife Review FINAL PLAN & PLAN ADOPTION $5,100 TRAVEL & REPRODUCTION EXPENSES* $4,250 – Mileage – Reproduction (15 copies) TOTAL PRICE $ 51,500 * Additional trips are approximately $700 depending on length of meeting and staff

required. Reproduction of plans beyond the fifteen copies are $55.00 per bound copy.

31


THE COLONY PARKS & OPEN SPACE MASTER PLAN

PROCESS & TIMELINE PLANNING STRUCTURE Month 1 – Master Plan Process Overview with Park Board – Introduce Park Classification System – Introduce Level of Service Concept – Establish Time Frame for Master Plan (we recommend 10 years) DATA COLLECTION Month 1 – Obtain Current Aerial Photography – Obtain FEMA Maps – Inventory, Walk & Photograph Existing Parks – Inventory, Walk & Photograph Natural Resources – Obtain Current Population & Projected Population – Develop Citizen’s Survey PUBLIC INPUT Month 2 – Distribute Citizen’s Survey – Conduct Focus Group Meetings and City Staff – Conduct Input Meetings with the General Public GOALS & OBJECTIVES Month 3 – Establish Goals for Parks & Open Space – Establish Objectives – Establish Targeted Level of Service – Identify Active/Passive Recreational Needs – Tabulate Citizen’s Survey SCHEMATIC PLAN WORKSHOP Month 4 – Existing Parks - Service Area Map – Potential Park Projects Map – Potential Open Space Projects Map – Park Network Map

32


PRIORITIES WORKSHOP Month 5 – Establish Priority Listing of Facilities & Projects PRELIMINARY PLAN Month 5-6 – Easy to Understand Format – Descriptive Narrative – Color Photos – Maps – Illustrations to Convey Concepts – Meet All Requirements for Texas Parks & Wildlife Approval REVIEW PERIOD Month 6 – Staff Review – Park Board Review – Citizen Review – Texas Parks & Wildlife Review FINAL PLAN & PLAN ADOPTION Month 7 ACTION / IMPLEMENTATION

33

Agenda Item No:4.4


Subject:Receive update from staff and discuss the following items - Tree Dedication - Angels Fall Up Recreation Center / Community Center Expansion Feasibility Study Swim Beach Relocation Project Park Loop Trail Holiday Get Together Rain Delays Eastvale Property

Suggested Action:

Attachments:CDC Project Updates.pdf

34

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/263987/CDC_Project_Updates.pdf

CDC PROJECTS FROM FUND 825 AND 720 11/6/2018

Pg 1

PROJECT DESCRIPTION FUNDED YEAR

STATUS AND MILESTONES

NOTES

CIP PROJECTS - 825Veterans Memorial (City Council) 2014-2015

On-HoldN. & S. Colony/N. PLT/SCP Trails (Eve/Chase) 2014-2015

Design: DSS$51,440.00

Completed: 9/29/2017 Design contract approved by Council: 2-2-16

Encroachment Agreements/Easement Filed: 9/5/2017 ATMOS - City of The Colony Encroachment Agreement

Bid 11/27/2017 Bid Awarded to Cole Construction by Council

Construction: Cole Construction; $572,571.00Begin: 2/1/2018; End: 7/16/2018 Substantial Completion 7-16-18

Added Scope: ADA Accessible Ramps 3/1/2018 Ramps required a change order due tono accessible route due to non-compliant existing ramps: TAS/TDLR inspection approval: 9-8-18

Close out 8/22/2018 Completed

Added Scope: Signage and Striping Sep-17 Bids received and contractor selected; obtaining PO & contract

InstallationContractor: Solidlines; $13,600.00

TBD Anticipate beginning 12-10-18 due to backlog from rain delays

Close out TBD

GIS Program (Pam/Jackie) 2016-2017

Green City USA Meeting scheduled for 11-7-18

Bill Allen Improvements (Jackie/Chase)Improvements include: fishing pier repairs; scour stop; trail lighting quotes; t-pad signs

2016-2017

Fishing Pier Repairs (Jackie/Chase)

Bid/Quotes In-progress Fishing pier scope to be revised and quotes resubmittedConstruction TBD

Close out TBD

Volunteer Projects: Bill Allen & Turner (Jackie and David)

Scheduled: 10-12-18 Approximately 75 volunteers

Install Scour stop (Bill Allen) Recheduled due to weather Along trail

Install T-pad signs (Bill Allen) Completed 10/12/2018 At disc golf course

Install fence slats (Turner) Completed 10/12/2018 New fence along western side of soccer fieldsTrail Lighting Quotes TBD Second round of quotes: adding pedestals, new fixtures 35


Pg 2

Five Star Upgrades (Jackie) 2016-2017

Ordered shade covers ordered: 9-7-18 Shade cover to be installed by vendor - 3-4 week lead timeReceived and Installed Installation scheduled Week of November 12th

Replace Indoor Pool Bldg Heater (Elise/Fac.) 2016-2017

Bid/Quotes Ordered on 10/22 Expect installations to start around mid- NovemberInstallation TBD Notice to Proceed (NTP) issued week of 10-9-2018

Bridges Cemetery Restoration (Eve/Chase) 2016-2017

Restore and Level Headstones Completed: 8-18-17 Completed

Added Scope: Repair Hays Family FenceQuotes- Reviewed Vendor Selected: North Dallas Wrought Iron Doors; $2,800.00

NTP 8-28-1812-15 week lead time (Approx. start date Nov. 13- Dec. 11)

Construction TBD

Close out TBD

Pavilions (Eve/Chase) 2016-2017

Design - Dunkin Sims StoffelsPO#19-03676; $21,030.00

In Design Consultant notified R-Delta for survey of Perryman park

Bid/Quotes Rec'd: 9/20/18 Quotes for pavilions-site work; Vendor on buyboardConstruction TBD

Close out TBD

KC Splashpad Design/Pavilion/Site Work (Eve/Chase)

2017-2018

Design - Dunkin Sims StoffelsPO#18-03546:$48,485.00

contract approved by CC 6-19-18

Concept review Reviewed 10-3-18 DSS preparing OPC, will send drawings to Pat Kennedy; Pat with Water Odyssey preparing splashpark design

Schematic Design TBD

CDs TBD

RFP (Eve) Due 1-15-19 Splash pad companies on buyboard; will use playground rfp as template

Bid TBD

Construction TBD

Close out TBD

36


Pg 3

Bike Racks - for Parks (Eve/Chase) 2017-2018

Quotes Received: 9-11-18 Completed

Order placed: 9/26/18 Shipping in approximately 8-9 weeks (approx. Nov 21st - 28th)

Installation TBD Park Location, installation instruction to Jackie - 10-26-18; Installation tentatively by 12-31-18

Bike Racks - Business Grant Program (E/C) 2017-2018

Program Draft program due: 2-1-19 6 Hitching post bike racks ordered for business grant program

Program Review TBD

Presentation to Chamber of Commerce TBD

Bikeway Signage (Eve/Chase) 2017-2018

Mapping Create map for review by bike committee/Engr/CDC/CC (Eve)

Draft due: Nov.1- completedRevisions due: Nov 15th Map Reviewed 11-1 by Steve & Don; Questions and map revision

Bid TBD

Construction TBD

Close out TBD

Cascades/Grandscape Trail (Eve/Chase) 2017-2018

Schematic Design (Limit of scope)Consultant: Halff; $63,000.00

In-progress Halff design contract approved by Council: 1-16-2018

Encroachment Agreements/Easement In-progress Contact made: NTTA: asked for Halff's contact info to follow up; TxDOT: plans to Tina Massey 10-26 & 11-6; BNSF approval of plans 10-15-18

Added Scope: TPWD Rec Trail Grant Due: Feb 1, 2019 Requested proposal for grant from Halff

Bid TBD

Construction TBD

Close out TBD

Park Loop Trail Phase 4 (Pam/Eve) 2017-2018 Design contract approved by Council: 1-16-18

Design: DSS-$200,505.00; PO# 87-03484 In-progress Waiting on completion of streambank stabilization project

Encroachment Agreements/Easement In-progressEve-Encroachment Applications for: Oncor-Pending agreements with LISD & Church|ATMOS-sent 10-25-18; Pam-LISD-to CC 12-3/Church-TBD interlocal agreements

Bid TBD

Construction TBD

Close out TBD

37


Pg 4

Skate Park Expansion (Eve/Chase) 2015-2016

RFP RFP: 6-7-16 CompletedDesign Completed: Sept. 2017 CompletedConstruction Begin: 9/2017; End: 1/2018 CompletedClose out Jan-18 CompletedAdded Scope: Accessible Walkway TAS approval 5-16-18 Completed

Added Scope: Trees & Irrigation Contractor: SLM

In-progress Tree planting completed: 9-17-18; irrigation to be completed when Water Dept has completed water line project- water completion is rain delayed

N. Park Loop Pedestrian Bridge (Engr Dept) 2017-2018

InstallationBridge Manufacturer: Contech; Contractor DDM

Delivered: 9-27-18; Installed: 10-2-18 10-foot sections of trail for approach to bridge installed 10-29-18

Tennis Court Resurfacing - 2 courts (Jackie) 2018-2019

Quotes/Bids Bids received; Meeting with contractor TBD

ConstructionClose outPark Amenities (Jackie) 2018-2019

Replace: Benches, Picnic Tables, Trash CansQuotes/BidsConstructionClose outSecurity LightsQuotes/BidsConstructionClose outGrind/Recoat Fiberglass Indoor Pool (Elise/Fac.) 2018-2019

Quotes/Bids 10/30 Bid recd $41,000 Texas Fiberglass Pool has never done a Buy Board. Working with them to get it done or I will have to find other bidders in laminate fiberglass.

ConstructionClose outSkate Park Lighting (Jackie/Eve) 2018-2019

Quotes/Bids Musco assessment completed and waiting on quote from electrician

ConstructionClose out

38


Pg 5

CDC Master Plan (Pam/Eve) 2018-2019

Proposal: MHS Planning and Design Received 10-23-18 To CDC 11-8-18; CC 11-13-18

Design Approval

LAKE PROJECTS - 720SCP Trees & Irrigation Ph.2 (Eve/Chase) 2015-16

Planting Plan Due 12-31-18

Tree Installation TBD

Irrigation TBD

SCP Fishing Pier (Eve/Chase) 2017-2018

Plans: Freese Nichols Completed: 8-18-17 Completed

Bid/Quotes Awarded 5/15/18 CC awarded contract to IWC Texas

ConstructionContractor: IWC Begins: 7/9/2018

Fishing pier delivered 9-12-2018; assembly thru 9-27-18; moved into place 9-27-18; no wake buoys installed

Close out TBD Pre-final walk through 10-3-18; punchlist items being addressed

Swim beach relocation design (Pam/Eve) 2017-2018

Consultant: MHS Planning & Design$28,800.00; PO# 19-03675

Rec'd 9-12-18 MHS contract approved CC 10-16-18

Design TBDApproval TBD

SCP Bag Wall @ Point (Eve/Chase) 2018-2019

Plans: Knight Erosion Control completed 8-16-18 Completed

Construction: Knight Erosion Control completed 9-21-18 Began 9-17-18; Substantial completed 9-21-18

Close Out Scheduled: 10-10-18 Walk-through; create punch list items: additional grass seed; matting repaired;

Parking/Beach/Add'l Restrm - Design (Pam/Eve) 2018-2019

ProposalsPlansApproval

39


Pg 6

Tot Lot Playground Replacement (Eve/Chase) 2018-2019

Bids/quotes Met with playground manufacturer 10/24/18PlansConstructionClose OutEvent Pavilion/Parking Lot DesignBids/quotesPlansConstructionClose OutRV Sites (Jackie)

Pad sites at RV spot 1, 2 & 3Water at RV spot 1 & 2Exit Road from Boat Ramp (Jackie)

In-House project

40


Pg 7

OTHER PROJECTSFM423 Green Ribbon Ph. 1 (Pam/Eve/Chase) 2016-2017

Plans/Application Sent to TxDOT: 6-1-2017 completed

Bid/Quotes 1/5/2018 Completed

Construction Began: 3-19-2018

Close Out Pending Documentation rec'd by TxDOT from Contractor for irrigation compliance inspection; no date set for inspection

FM423 Green Ribbon Ph. 2 (Pam/Eve/Chase) 2017-2018

Plans/Applications App. rec'd by TxDOT: 6-1-2018 Plan comments to Consultant 10-30-18

Bid/QuotesConstructionClose OutTree City USA Application (Eve/Maint. Crews) N/A

Recording Tree work In-Progress Crews document work in Trello

Application Due: 12-31-2018

VEHICLES/EQUIPMENT/MISCELLANEOUS ITEMSEarly Principal Payment on CDC Bond CDCReplace 5-star Truck #501 (2002 Model) CDCBackhoe 541E (1,350 Hrs) CDCTrail Sweeper/Heavy Duty Blower Attachment CDCReplace 5-star golf carts CDCLightning Detection System LPGatehouse internet/Dock repairs/Misc. items LP Incl: buoys, misc. repairs, park amenities

Legend:NTP - Notice to Proceed

41

Agenda Item No:4.5


Subject:Board to request items to be placed on future agendas

Suggested Action:

Attachments:

42

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