AGENDA
1. Call to Order - Remote Meeting Special Procedures
2. Roll Call/Quorum
3. Approval of Agenda -Changes/Additions/Deletions
4. Approval of Minutes -Changes/Additions/Deletions
5. Officer Reports
a. Secretary (Vacant)
b. Treasurer (P. Ramsey) - Approval of Bills
i. Accounts Payable – Art on Center Advertising (J. Thomas)
ii. Budget Report, FY 2020-2021
c. Vice Chair (P. Lion, Acting Chair)
d. Chair (Vacant)
6. Public Communications (Written/Verbal – 3 minutes, each.)
a. John Thomas, to Council – Re: Gateway Sign, 06-01-2020
b. Wendy Colson, to Executive/Finance – Re: Direct District Support, various
c. Neal Seabert, to Executive/Finance – Re: Gateway Sign, 06-30-2020
d. John Thomas, to Council – Re: Gateway Sign, 06-15-2020
7. Unfinished Business
a. Summer Social – Resource Sharing, Sesquicentennial Celebration
i. August Date – Motion to revise
b. Downtown District Gateway
i. City Improvements
ii. Scope – Motion to revise
c. Crisis Response Working Group; Summary (L. Kenny)
8. New Business
a. Douglas.com Domain Discussion – Motion to yield domain to the City
b. Business Relief
9. Committee Reports
a. Executive/Finance (P. Lion)
i. Seeking DDA Board Members (4 vacancies; 4-year, 2-year, 3-year, and 1-year terms)
b. Communications/Marketing (Vacant)
c. Economic Development (P. Lion)
d. Events (H. Kennedy)
i. Inside|Out; art to be installed July 27th
10. Staff/Manager Reports
11. Adjournment
CITY OF THE VILLAGE OF DOUGLAS
DOWNTOWN DEVELOPMENT AUTHORITY (DDA)
REMOTE REGULAR MEETING OF THE BOARD
Monday, July 13, 2020 – 3:00PM, CANCELLED -
RESCHEDULED, Thursday, July 16, 2020 – 3:00PM
https://us02web.zoom.us/j/89280278750 (312) 626-6799 | Meeting ID: 892 8027 8750
MEMORANDUM FOR IMMEDIATE RELEASE
FROM: Pat Lion, Vice Chair (Acting Chair)
City of the Village of Douglas Downtown Development Authority (DDA)
DATE: 7 May 2020
SUBJECT: DDA REMOTE MEETING SPECIAL PROCEDURES
At the direction of the City of the Village of Douglas staff and in accordance with similar action taken by City Council, the City of Douglas Downtown Development Authority (DDA) Board adopted the following Remote Meeting Special Procedures for all remote meetings of the DDA, during the Special Meeting of the Board, held remotely on April 15, 2020.
CITY OF THE VILLAGE OF DOUGLAS
REMOTE MEETING SPECIAL PROCEDURES
The following guidelines shall be in-place to assist and manage public attendance and participation in
remote (online and telephone), electronic meetings of the City of the Village of Douglas, Michigan.
1) City Staff shall be available to assist the public to make reasonable accommodations for those with
disabilities and/or the hearing impairment to attend and participate without impediment.
2) For the purpose of carrying-out remote meetings, a staff member will act as "administrator" to manage
all content, access, video, audio, chat, "gesturing," recording, visual, and screensharing controls.
3) For the purposes of preserving the agenda and integrity of the meeting, the meeting "administrator"
shall assist the chairperson in moderating audio/microphone controls of participants, building a speaker
list of those wishing to comment while limiting public microphone access to "public comment"/"public
participation" periods of the meeting, as published.
4) Online attendees/participants shall indicate their desire to speak on an agenda item or topic by using
"gesturing" controls (i.e. Raise Hand, Thumbs Up, etc.), using the chat window, or by voice. All
microphones will be temporarily unmuted for a brief period of time at the beginning of all "public
comment"/"public participation" periods of the meeting so those joining by telephone or those
participants who are audio-restricted may indicate they would like to be added to the speaker list. The
chairperson and meeting "administrator" will share the responsibility of building and managing the
speaker list, recognizing each speaker individually and toggling microphone controls so all speakers on
the list may be heard.
5) Lewd, profane, hostile, aggressive, racist/discriminatory, disruptive, or otherwise obstructive behavior
by attendees/participants will not be tolerated. The City and meeting "administrator" reserve the right
to warn, limit, restrict, and remove any content or participants in violation of the of this directive.
6) All "public comment"/"public participation" periods of the meeting will be concluded after the
chairperson/meeting "administrator" has: a) exhausted the speaker list
b) responded to any outstanding "gesturing"
c) answered any outstanding requests to speak as indicated in the chat window, and
d) after a final call for any additional or remaining public comments as indicated by voice. All
microphones will again be temporarily unmuted at that time.
7) The City shall record and make available to the public in a reasonable timeframe all content of all
remote meetings of Council and public board/commissions for the public record, online and at
individual request in electronic format.
2019-2020
Approved
Budget
Activity for
June 2020
2019-2020
YTD Activity
Budget
Remaining to
Earn/Spend Comments
REVENUESTAX INCREMENT RECAPTURE 27,675.00$ -$ 27,366.88$ 308.12$
CO-OP ADVERTISING 1,500.00 - - 1,500.00
SOCIALS DONATIONS 10,500.00 1,104.00 5,833.50 4,666.50 $1,254 in 2020 calendar year
COMMUNITY PRIDE 6,500.00 (300.00) (90.00) 6,590.00 $(100) in 2020 calendar year
Adirondack Chairs - - 2,725.00
OTHER REVENUE - - 3,000.00 (3,000.00) Refund from Kismet Bakery
TRANSFER IN - GENERAL FUND - - 2,717.00 (2,717.00) Refund from City for Streetscape Improvements
Donations - (500.00) - - $500 from West Mich Chamber + $3,860 for street performers; both
refunded
INTEREST INCOME 1,500.00 5,497.64 5,497.64 (3,997.64)
TOTAL Revenues 47,675.00$ 5,801.64$ 47,050.02$ 3,349.98$
EXPENSESTRAINING FUNDS 500.00$ -$ -$ 500.00$
DDA ADMINISTRATION 7,800.00 - 3,789.69 4,010.31
SOCIALS 6,000.00 - 1,709.13 4,290.87
COMMUNITY PRIDE 6,500.00 1,136.54 1,182.63 5,317.37
WEBSITE 1,030.00 - 319.03 710.97 Google G-Suite payments
PROMOTIONS/MARKETING 3,130.00 831.60 1,965.30 1,164.70 June: Advertising for Inside/Out for 8 weeks
PROMOTIONS/EVENTS 1,750.00 - 910.00 840.00
PROMOTIONS/MERCHANTS 2,620.00 675.00 2,375.00 245.00 June: Michigan Art Guide
HOLIDAY PREVIEW/ LIGHT EVENT 750.00 - 600.00 150.00
SIGN - DESIGN & ENGINEERING 6,000.00 500.00 13,931.25 (7,931.25) Payments to MC Smith for Entrance Sign
BUSINESS INCENTIVE PROGRAM 5,000.00 - - 5,000.00
DUES/FEES/PUBLICATIONS 450.00 - 424.00 26.00 Urban Street publication $324; West MI Blue Star $100
CAPITAL OUTLAY (FOR SIGN) 40,000.00 - - 40,000.00
TOTAL Expenditures 81,530.00$ 3,143.14$ 27,206.03$ 54,323.97$
TRANSFER TO GEN FUND-ADMIN OVH 5,535.00 - - 5,535.00
REVENUES: 47,675.00$ 5,801.64$ 47,050.02$ 3,349.98$
EXPENDITURES 87,065.00 3,143.14 27,206.03 59,858.97
NET INCOME (LOSS) (39,390.00)$ 2,658.50$ 19,843.99$ (56,508.99)$
7/10/2020
DDA INCOME STATEMENT - 2019-2020 FISCAL YEAR as of June 30, 2020
MEMORANDUM
To: Downtown Development Authority (DDA) Board
From: Pat Lion, DDA Vice Chair (Acting Chair) Date: 9 July 2020 Subject: Summer Social (August 2020) – Resource
Sharing, Sesquicentennial Celebration
The Downtown Development Authority (DDA) had previously sought the approval of City Council to host their annual Summer Socials. The circumstances of the Novel Coronavirus (COVID-19) global pandemic, resulted in the Events Committee cancelling the June and July Summer Socials out of an abundance of caution for preserving public safety and health, and to limit liability. Concurrently, the City of the Village of Douglas had hoped to celebrate the 150th Anniversary (Sesquicentennial) of the Village’s founding with numerous community partners, while the local Masonic Lodge is seeking to commemorate the efforts of the Tri-Community’s essential and medical workers with a fly-over on August 15th. The DDA Executive/Finance Committee recommends the Board consider the August Summer Social, specifically considering rescheduling to coincide with the August 15th fly-over and reprogramming the event to commemorate Douglas’ 150th Anniversary, with consideration of current public health advisories concerning the Novel Coronavirus (COVID-19).
150 Anniversary - Summer Social
Honoring Essential Workers during Pandemic
150 in stones and marigolds-Scotts Landscaping Wades Bayou Hill -LARGE! Cost?
PROCLAMATION?
DIA Recognition and Letter of Gratitude
BANNERS: LOGO- Nick
12 PM: Need Microphone, Where Set up?
Speeches before Fly-Over: What it means to have gone through this and continue to go through it
Invite: Angela Trestor-Nurse-Kathy M.
Linda McWebb-Nurse- Kathy M.
Grocery Workers-Lake Vista Owner?
Fire Dept.-Greg Janick
Doctor:
Police – Steve Kent
Green Koi-
Liquor Store-
City Leader-Rich LaBombard
1 PM Fly-Over
150 Balloon ARCH-Who can make it?
1:30 Old Thyme Rowing Club at Wades Bayou-New Docks
Interurban in Front of Beery Field
Cupcakes, Water
Bus Wraps- Design and Create?
Isabels-Food tasting? Ask
Coastal Society? Ask Tom and Kim
Ask Matt Balmer and Kim Bale and Wild Dog to offer Drink and Appetizer specials from -3-5
Playground Committee sell cookies?-Kathy M. contact
Old Fashion Games-Pam?
Bands:
1:30 Borrowed Time-Kim Bale-we pay-He plays on Corner (Cost) Talk To
3:00 -5 pm Delilah Band at Beery? Old Timey Songs (Cost)-Contact ? Jerry
2 pm- 3pm Dutchers Game? Contact:
Art Club Show and Sale in Beery- KATHY M.
Erin Wilkerson Cotton Candy-Where _Kathy- Need Erins’ Phone Number)
History Center- Old Photos, Signs directing History Center with Pop and Water _Exec. Director- ERIC
Basket Makers display?
Library Tours-Ingrid
Create FLYER with Event Details- Jenny, Where Print?
DDA: Ice Tea and Lemonade Stand, Watermelon- Where set up? No Beer Tent this time
Huntington Bank Ice Cream sandwiches? Contact
Macatawa Bank? Contact
Real Estate Companies-Sponsorship?
Give Away-Face Masks with 150 year Logo
Sisters in Ink- Screen Print onto Net Mask?
200-250 Masks?- Who Makes? Toni or Unity Church Barbara Corcoran?
Invite a Boat Flotilla from Tower Marina and Saugatuck Yacht Club to come to Wades Bayou?
ADVERTISEMENT
Commercial Record: 27th July, August 3, 10-Cost??? Size, Copy (Invitation)
Social Media-Who?
Store Fronts- recognize 150 years in displays
ART On Center?
Create Invitation for Sending Out to FD, Police Dept., Grocery Store (All Essential Workers)
and another invitation to insert into Paper Size?
Gateway & Wayfinding Boards for Public Outreach input-Nick
MEMORANDUM
To: Downtown Development Authority (DDA) Board
From: Pat Lion, DDA Vice Chair (Acting Chair) Date: 9 July 2020 Subject: Downtown District Gateway Update
- Motion to Revise Scope
On May 18th, City Council considered the Downtown Development Authority’s (DDA) request of the City to allocate $35,000 to share the cost of the Downtown District Gateway (Downtown Sign), in support of the active $85,628.55 construction bid from Postema Signs and Graphics, as procured by M. C. Smith and Associates (MCSA). Council’s consideration of this request stalled under intense scrutiny of the scope and cost of the project (specifically related to the size and digital display) and public participation. Council failed to reach a consensus in support of funding the current proposal and recommended the DDA consider revising the scope of the proposal. Since, the City Council and the DDA Executive/Finance Committee have received multiple communications from both Downtown District merchants and members of the DDA’s Downtown District Gateway Sign Committee members indicating they would like the current scope of the project and associated contractual services reviewed, revised, and limited out of an abundance of caution over the cost and public perception. On June 18th, Council passed the FY 2020-2021 budget, allocating $35,000 specific to City Wayfinding elements in response to the Downtown District Gateway Executive Summary and Tier B - Project 18 (“Street signage improvements and wayfinding system”) of the Downtown District Development Plan and Tax Increment Financing (TIF) Plan. June 24th the City Manager, in response to the increased scrutiny and urgency of merchants given the pressure of the Novel Coronavirus (COVID-19), authorized the Department of Public Works to re-install the former directional arrow at the current downtown sign -garnering immediate support and praise. In the current limited capacity of the DDA Board and Committees, the Executive/Finance Committee has considered all actions taken by the City and the feedback from Council, merchants, and former sign committee members. Given these considerations, the DDA Executive/Finance Committee recommends the Board consider:
1. Formalized alignment of the Downtown District Gateway project scope, design language, and construction timeline with that of the City’s public input process, scope, and construction timeline for Wayfinding elements;
2. Removal of the LED digital display from the project scope and budget, and appropriate re-scaling of the size of the sign as a result; and
3. Service MCSA notice of the Board’s decision, further requesting a temporary hold in rendering any further billable design and construction services until the City finalizes a coordinated municipal Wayfinding strategy and scope, Fall 2020.
June 30, 2020 June 30, 2019 June 30, 2018 June 30, 2017 June 30, 2016 5-Year Total
Socials 4,124.37$ 3,505.98$ 4,013.92$ 3,891.97$ 2,033.97$ 17,570.21$
Halloween - - (564.23) 350.54 (4,699.10) (4,912.79)
Community Pride (1,272.63) 6,641.90 - - - 5,369.27
Craft Beer Festival - - - (1,832.77) - (1,832.77)
Interest Income 5,497.64 4,136.00 - 350.00 250.00 10,233.64
Adirondack Chairs 2,725.00 (849.85) - - - 1,875.15
Total Other Net Income 11,074.38$ 13,434.03$ 3,449.69$ 2,759.74$ (2,415.13)$ 28,302.71$
*Does not include:
Insurance proceeds for sign 16,773.00$
Downtown merchant contributions for co-op advertising 4,250.00
Business Incentive Program refund 3,000.00
Streetscape refund from City 2,717.00
7/10/2020; pjr
Sources of DDA Net Income Other than Tax Increment Recapture*
For the year ended