COMMISSION MEMBERS BRUCE HETZEL TERM EXP. 2020 SCOTT BORCHARDT TERM EXP. 2017 DALE ARTHUR TERM EXP. 2019 BILL ERICKSON CHAIRPERSON TERM EXP. 2018 BILL PAULSON TERM EXP. 2021 “WINTER, SPRING, SUMMER, FALL… TOMAHAWK HAS IT ALL” CITY OF TOMAHAWK WATER AND SEWER UTILITY COMMISSION Tuesday, May 31, 2016 City Hall, Council Chambers 8:00AM 23 N 2 nd Street Any additions to this agenda will be added to the original posted at City Hall. Any person who has a qualifying disability as defined by the American’s with Disabilities Act, that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Clerk-Treasurer at City Hall, 453-4040, at least three days prior to the meeting so any necessary arrangements can be made to accommodate each request. PLEASE TURN CELL PHONES ON SILENT DURING MEETINGS Posted: 05/26/2016 Page 1 of 1 AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENTS (During this item on the agenda the Commission listens to oral comments from members of the public on non-agenda items. When speaking please state your name and limit your time to five minutes.) 3. MINUTES a. April 26, 2016 4. CHECKS – 15926 – 15971 in the amount of $124,108.30 5. FINANCIAL REPORT – May 20, 2016 6. OLD BUSINESS a. Capacity, Management, Operation and Maintenance (CMOM) Report b. Waste Water Projects • Waste Water Plant Updates • Collection System/Rehabilitation Updates • Change Orders c. 2016 Water Budget d. Water Park Lift Station Pump Replacement 7. NEW BUSINESS a. 2015 Compliance Maintenance Annual Report b. Thiemer – Wage Increase c. Septic Hauler Charges d. Utility Disconnection/Re-Connection Charges and Procedures e. Pump for the Grit Pad Liquid 8. DIRECTOR’S REPORT 9. NEXT MEETING DATES 10. ADJOURN
Transcript
COMMISSION MEMBERS
BRUCE HETZEL TERM EXP. 2020 SCOTT BORCHARDT TERM EXP. 2017 DALE ARTHUR TERM EXP. 2019 BILL ERICKSON CHAIRPERSON TERM EXP. 2018 BILL PAULSON TERM EXP. 2021
“WINTER, SPRING,
SUMMER, FALL… TOMAHAWK HAS IT ALL”
CITY OF TOMAHAWK WATER AND SEWER UTILITY COMMISSION Tuesday, May 31, 2016 City Hall, Council Chambers 8:00AM 23 N 2nd Street
Any additions to this agenda will be added to the original posted at City Hall. Any person who has a qualifying disability as defined by the American’s with Disabilities Act, that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Clerk-Treasurer at City Hall, 453-4040, at least three days prior to the meeting so any necessary arrangements can be made to accommodate each request.
PLEASE TURN CELL PHONES ON SILENT DURING MEETINGS Posted: 05/26/2016 Page 1 of 1
AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENTS (During this item on the agenda the Commission listens to oral comments from members of the public on non-agenda items. When speaking please state your name and limit your time to five minutes.)
3. MINUTES
a. April 26, 2016
4. CHECKS – 15926 – 15971 in the amount of $124,108.30
5. FINANCIAL REPORT – May 20, 2016
6. OLD BUSINESS a. Capacity, Management, Operation and Maintenance (CMOM) Report b. Waste Water Projects
c. 2016 Water Budget d. Water Park Lift Station Pump Replacement
7. NEW BUSINESS
a. 2015 Compliance Maintenance Annual Report b. Thiemer – Wage Increase c. Septic Hauler Charges d. Utility Disconnection/Re-Connection Charges and Procedures e. Pump for the Grit Pad Liquid
8. DIRECTOR’S REPORT
9. NEXT MEETING DATES
10. ADJOURN
Water and Sewer Utility Commission April 26, 2016 Page 1 of 3
MINUTES OF THE 1
WATER AND SEWER UTILITY COMMISSION 2
City of Tomahawk 3
City Council Chambers 4
April 26, 2016 5
6 CALL TO Chairperson ERICKSON called the meeting of the Water and Sewer Utility Commission 7 ORDER to order at 8:00AM. 8 9 ROLL CALL Members present were William Erickson, Scott Borchardt, Dale Arthur, Bill Paulson and 10
Bruce Hetzel. Also present was Mayor Steve Taskay, Director of Public Works Mike 11 Tolvstad, Waste Water Head Operator Dave Van De Weerd, Clerk-Treasurer Amanda L. 12 Bartz and Deputy Clerk-Treasurer Loretta Wanta. 13
14 PUBLIC There were no public comments. 15 COMMENTS 16 17 MINUTES HETZEL MOVED to approve the minutes from the March 29, 2016 meeting, ARTHUR 18
seconded. The VOTE was unanimous. 19 20 CHECKS The Commission reviewed and discussed the checks as presented. 21 22
HETZEL moved to approve checks 15877 – 15925 in the amount of $78,638.20 and 23 ERICKSON seconded. The VOTE was unanimous. 24
25 FINANCIAL CLERK BARTZ reported that the first payment for the Clean Water Fund Loan has been 26
made. ERICKSON MOVED to approve the April financial report and ARTHUR seconded. 27 The VOTE was unanimous. 28
29 NEW 1.) Water Park Lift Station Pump Replacement 30 BUSINESS 31 Dave Van De Weerd, Waste Water Head Operator, informed the Commission that the 32
current pump at the Water Park is running 24 hours per day and the pump is between 33 12 and 15 years old. He stated that the cost of the new pump was quoted at $27,383 34 and that the unallocated funds from the upgrade project could be used for the purchase 35 of the new pump. 36
37 ARTHUR MOVED to approve the purchase of the new pump for the Water Park Lift 38 Station from the unallocated Clean Water Fund loan and HETZEL seconded. The VOTE 39 was unanimous. 40 41 42
Water and Sewer Utility Commission April 26, 2016 Page 2 of 3
2.) 2016 Utility Budget 1 2 CLERK BARTZ stated that a draft of the 2016 budget will ready before the May 31, 2016 3 meeting. 4
5 OLD a.) Capacity, Management, Operation and Maintenance (CMOM) Report 6 BUSINESS 7 TOLVSTAD had no updates to the CMOM. CLERK BARTZ said the final report should be 8
ready in approximately two months. 9 10 2.) Waste Water Projects 11 12 Waste Water Plant Updates 13 14 TOLVSTAD all the work is completed except for the grass seeding. 15 16 Collection System/Rehabilitation Updates 17 18 TOLVSTAD stated there was nothing new to report. 19 20 Change Orders 21 22 TOLVSTAD stated that there are no change orders to report. 23 24 3.) Preparation of Meeting Minutes and Format 25 26 ERICKSON explained the minutes from the Water and Sewer Commission meeting have 27
become quite extensive and preparing these minutes for each meeting is taking the 28 Clerk an inordinate amount of time. ERICKSON also explained that minutes require only 29 action and not all of the discussion. Therefore, from now on the Water and Sewer 30 Commission meeting minutes would done similar to the Common Council minutes 31 which report on the action taken and will not contain all the discussion. 32
33 DIRECTOR’S TOLVSTAD reported that on May 5, 2016 the crew will get training on the Jet Vac 34 REPORT equipment. 35 36
TOLVSTAD also reported that the program to change out the old meters is going 37 smooth. 38
39 NEXT The Water and Sewer Utility Commission will meet on May 31, 2016 at 8:00AM at 40 MEETING City Hall in the Council Chambers. 41 42 43
Water and Sewer Utility Commission April 26, 2016 Page 3 of 3
ADJOURN HETZEL MOVED to adjourn the meeting of the Water and Sewer Utility Commission and 1 ARTHUR seconded. The VOTE was unanimous. The meeting was adjourned at 2 8:30AM. 3
4 Approved: Draft 5
Reprint Check Register - Full Report - ALL 12:31 PMACCT
ALL Checks1ST MERIT - WATER AND SEWER CHECKING
Posted From:
Thru Account:Thru: 5/20/2016
______________________________________________________________________________________Check Nbr Check Date Payee Amount
From Account:4/21/2016
5/26/2016 Page:
12746 5/13/2016 WISCONSIN DEPARTMENT OF NATURAL RESOURCES
City of TomahawkP.O. Box 469, Tomahawk, WI 54487(715) 453-4040 phone (715) 453-2717 faxwww.cityoftomahawk.com
To: Members of the Tomahawk Water and Sewer Utility CommissionFrom: Amanda L. Bartz, Clerk-TreasurerSubject: Non-Audited Financial Report
87,770.66$ 104,484.48$
(124,108.30)$ 68,146.84$
55,744.10$ 46,179.99$
170,070.93$
334,885.95$ 178,232.08$
Balance3,070,255.18$
Next Payment Date
123,120.00$ Next Payment Date
3,925,000.00$ Next Payment Date
7,118,375.18$
Due to General Fund from Water 182,733.84$ Due to General Fund from Sewer 53,606.67$
We, the members of the Tomahawk Water and Sewer Utility Commission, have examined to the extent we feel necessary, and approve the above numbered checks with a value of :
124,108.30$
Clean Water Fund - Matures 2035 - Interest 2.363%
10/1/2016
N. 4th St Utilities/River Crossing - Matures 2028 -1.250%59,059.38$ 10/1/2016
36,275.06$
Date: May 20, 2016
Total Treasurer's Cash Last Report April 21, 2016)
1st Merit Saving Account
Fund Balances:
Debts:
11/1/2016
S. Tomahawk Ave. - Matures 2022 - Interest 2.250%$1,898.10
CAPITAL OUTLAY 41,758.75 0.00200,058.31 -200,058.310.00======================================================================================================================================================
0.00 0.00 0.00 0.00610-00-59000-000-000 OTHER FINANCING USES 0.00
0.00 0.00 0.00 0.00610-00-59200-000-000 INTERFUND TRANSFER 0.00
PUBLIC CHARGES FOR SERVICES 120,088.27 0.00433,776.01 433,776.010.00======================================================================================================================================================
0.00 0.00 0.00 0.00620-10-49200-000-000 TRANSFER 0.00
0.00 0.00 0.00 0.00620-10-49200-001-000 TRANSFER TO OTHER FUNDS 0.00
REVENUES 610-00-44190-000-000 INTEREST AND DIVIDEND INTEREST Interest made on the accounts held at various financial institutions. 610-00-44190-000-000 INTEREST SPECIAL ASSESSMENTS Interest on the special assessments for Vena Avenue utility expansion. 610-00-44210-000-000 MISC. NON-OPERATING INCOME This account was used for fees charged for paying utility bill with a credit/debit card. 2015 we switched to a system that there are no fees to the City. 610-00-44601-000-000 BULK WATER SALES Sale to customers that usually occurs through a hydrant or tank truck. 610-00-44611-000-000 RESIDENTIAL WATER Customers that have water service provided for residential or domestic purposes. Sale to multiple-dwelling buildings through a single meter serving three or more family units is classified as commercial. 610-00-44612-000-000 MULTI FAMILY RESIDENTIAL WATER Customers that have service for a building that is intended primarily for residential or domestic purposes, has three or more dwelling units, and is serviced by a single meter. This classification also includes mobile home parks that are master metered. Mixed-use commercial properties, such as apartments mixed with retail, are classified as commercial. 610-00-44613-000-000 COMMERCIAL WATER Business entities and institutions (except governmental) that provide goods and services. Also, buildings comprised of multiple dwellings with three or more units served through a single water meter. Churches and parochial school are not governmental and are classified as commercial. 610-00-44615-000-000 INDUSTRIAL WATER Those customers engaged in the manufacture or production of goods. 610-00-44617-000-000 PUBLIC AUTHORITY WATER An agency of the local, state or federal government, or a local, state, or federal entity. Since public schools are governmental, they are classified as public authority.
TOMAHAWK MUNICIPAL WATER UTILITY Budget Narrative
Page 2 of 6
610-00-44620-000-000 PRIVATE FIRE – WATER This service shall consist of permanent or continuous unmetered connections to the main for the purpose of supplying water to private fire protection systems such as automatic sprinkler systems, standpipes, and private hydrants. This service shall also include reasonable quantities of water used for testing check valves and other backflow prevention devices. 610-00-44630-000-000 PUBLIC FIRE PROTECTION Public fire protection recovers the cost of water for fighting fires and the extra capacity built into the system necessary to rapidly deliver a large volume of water to a fire anywhere within the municipality’s water service area. These costs include a portion of the wells, pumps, storage facilities, water mains, hydrants and an estimated quantity of water used for this purpose. This is a monthly fee paid by the City of Tomahawk to the Water Utility. 610-00-44700-000-000 CUSTOMER FORFEITED PENALTIES Penalties for delinquent accounts. 610-00-44710-000-000 MISCELLANEOUS SERVICE REVENUE Fees collected for hook up to the utility system and other revenue related to the services provided. 610-000-44720-000-000 WATER TOWER RENT Rents received for the use of land, buildings, or other property owned by the utility. 610-00-44740-000-000 MISCELLANEOUS WATER REVENUE Return on meters allocated to the sewer department is the most common revenue in this account. 610-00-44741-000-000 RECONNECT SERVICE Services for reconnecting and reinstalling meters.
TOMAHAWK MUNICIPAL WATER UTILITY Budget Narrative
Page 3 of 6
EXPENSES 610-00-57080-000-000 TAXES Payment in Lieu of Taxes (PILOT) due to the City. Utility Plant, Materials & Supply Valuation 7,481,667 From the PSC Report Assessment Ratio 1.0192316 From Department of Revenue Calculated Assessed Value 7,625,551.43 Net Local and School Mill Rate 17.866525 2016 PILOT Payment 136,242.10 610-00-57081-000-000 TAXES – FICA The Social Security rate for 2016 is 7.65% 610-00-57427-000-000 PRINCIPAL ON DEBT Principal payments for: S. Tomahawk Reconstruct 13,425.00 River Crossing/N 4th St (North of Bridge) 80,000.00 Total $93,425.00 610-00-57431-000-000 INTEREST ON DEBT Interest payments for: S. Tomahawk Reconstruct 2,634.65 River Crossing/N 4th St (North of Bridge) 35,887.50 Total $38,522.15 610-00-57600-000-000 OPERATING LABOR 1200 hours at the current pay rate set by the Common Council and a quarter of the wages for the Director of Public Works. This includes 8 hours of overtime pay. 610-00-57602-000-000 MISCELLANEOUS SUPPLIES Office supplies, tools, certifications, testing, etc. 610-00-57605-000-000 MAINTENANCE OF SOURCE PLANT Expenses relating the well(s). 610-00-57620-000-000 OPERATION LABOR – POWER/PUMPING 50 hours at the current pay rate set by the Common Council.
TOMAHAWK MUNICIPAL WATER UTILITY Budget Narrative
Page 4 of 6
610-00-57622-000-000 PUMP EXPENSE – FUEL/POWER Utility bills from Wisconsin Public Service. 610-00-57623-000-000 PUMP EXPENSE – OTHER EXPENSE Oil, seals, etc. 610-00-57625-000-000 PUMP EXPENSE – MAINTENANCE OF PLANT Phone line - $650, cell phones (2) - $1000, other expenses - $2,500 610-00-57630-000-000 OPERATION WATER TREATMENT – LABOR 40 hours at the current pay rate set by the Common Council. 610-00-57631-000-000 WATER TREATMENT – CHEMICALS Purchase chemicals for water treatment. 610-00-57640-000-000 OPERATING LABOR – TRANS/DISTRIBUTION 100 regular hours and 8 overtime hours at the current pay rate set by the Council. 610-00-57641-000-000 TRANS AND DISTRIBUTION MAINS – SUPPLIES Pipe valves, replace values by well houses ($1,500 x 4 = $6,000) etc. 610-00-57650-000-000 TRANS AND DISTRIBUTION MAINS – RESERVOIR/STANDPIPE Tower maintenance $9,000 (cathodic protection, misc.) 40 hours at the current rate set by the Council. 610-00-57651-000-000 TRANS AND DISTRIBUTION MAINS - MAINTENANCE Maintenance and replacement of mains. Includes 750 hours of man power and 40 overtime hours. 610-00-57652-000-000 TRANS AND DISTRIBUTION MAINS - SERVICE Service to mains. Includes 200 hours of man power and 40 overtime hours. 610-00-57653-000-000 TRANS AND DISTRIBUTION MAINS – MAINTENANCE OF METERS Cost of labor employed, materials used, and expenses incurred in repairing and maintaining the meters. 50% of the following meter costs - $14,000, 280 meters ($100 each), $14,000, 280 radio reads ($100 each), $8326.80, 360 hours at the current pay rate set by the Common Council.
TOMAHAWK MUNICIPAL WATER UTILITY Budget Narrative
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610-00-57654-000-000 TRANS AND DISTRIBUTION MAINS – MAINTENANCE OF HYDRANTS
180 regular hours and 4 overtime hours at the current pay rate set by the Common Council, maintenance of hydrants and the purchase of two new hydrants ($4,000). 610-00-57656-000-000 TRANS AND DISTRIBUTION MAINS POWER AND OPERATED
EQUIPMENT One third of the cost to purchase a backhoe. 610-00-57901-000-000 METER READING LABOR 360 regular hours and 8 overtime hours at the current pay rate set by the Common Council. 610-00-57902-000-000 ACCOUNTING AND COLLECTIONS – LABOR Monthly fee of $2,077.82 paid to the City of Tomahawk for reimbursement for staff hours spent on the Utility billing and collection. 610-00-57903-000-000 ACCOUNTING AND COLLECTIONS – SUPPLIES Supplies for billing etc. 610-00-57920-000-000 ADMIN AND GENERAL – LABOR Half of the salaries of the Utility Commission. ($36.00/meeting X 5 Commissioners= $180.00, $180 X 12 = $2160, $2160/2= $1080) 610-00-57921-000-000 ADMIN AND GENERAL – OFFICE SUPPLIES/EXPENSES Computer ($1,000) and other office supplies and expenses. 610-00-57923-000-000 OUTSIDE SERVICES – ENGINEERING, WATER TESTING Uniforms - $1,000, GIS Hosting - $1,250, General Engineering - $10,000, Water Testing - $1,000, Mapping Data Entry - $2,000 610-00-57924-000-000 ADMIN AND GENERAL – INSURANCE Property and Worker’s Compensation insurance. 610-00-57926-000-000 ADMIN AND GENERAL – PENSIONS AND BENEFITS Employee benefits. 610-00-57928-000-000 ADMIN AND GENERAL – REGULATORY COMMISSION Expenses associated with the Public Service Commission 610-00-57930-000-000 ADMIN AND GENERAL – MISC. GENERAL EXPENSES Safety training - $1,000, other expenses - $5,000
TOMAHAWK MUNICIPAL WATER UTILITY Budget Narrative
Page 6 of 6
610-00-57933-000-000 ADMIN AND GENERAL – TRANSPORTATION EXPENSES Fuel and repairs.
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Influent Flow and Loading
1. Monthly Average Flows and (C)BOD Loadings1.1 Verify the following monthly flows and (C)BOD loadings to your facility.
Outfall No.701
Influent MonthlyAverage Flow, MGD
x Influent MonthlyAverage (C)BOD
Concentration mg/L
x 8.34 = Influent MonthlyAverage (C)BODLoading, lbs/day
January 0.5309 x 149 x 8.34 = 660February 0.4899 x 162 x 8.34 = 660
March 0.6195 x 144 x 8.34 = 744April 0.7171 x 124 x 8.34 = 740May 0.6333 x 141 x 8.34 = 746June 0.6320 x 146 x 8.34 = 771July 0.5494 x 171 x 8.34 = 785
August 0.5304 x 204 x 8.34 = 903September 0.4944 x 175 x 8.34 = 722
October 0.4609 x 180 x 8.34 = 692November 0.5279 x 159 x 8.34 = 702December 0.6452 x 131 x 8.34 = 705
2. Maximum Month Design Flow and Design (C)BOD Loading2.1 Verify the design flow and loading for your facility.
Design Design Factor x % = % of DesignMax Month Design Flow, MGD .761 x 90 = 0.6849
x 100 = .761Design (C)BOD, lbs/day 903 x 90 = 812.7
x 100 = 903
2.2 Verify the number of times the flow and (C)BOD exceeded 90% or 100% of design, pointsearned, and score:
Monthsof
Influent
Number of timesflow was greater
than 90% of
Number of timesflow was greater
than 100% of
Number of times(C)BOD was greaterthan 90% of design
Number of times(C)BOD was greaterthan 100% of design
Points per each 2 1 3 2 Exceedances 1 0 1 0 Points 2 0 3 0
Total Number of Points 5
5
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
3. Flow Meter3.1 Was the influent flow meter calibrated in the last year?
Yes Enter last calibration date (MM/DD/YYYY)
NoIf No, please explain:
No influent flow meter
4. Sewer Use Ordinance4.1 Did your community have a sewer use ordinance that limited or prohibited the discharge ofexcessive conventional pollutants ((C)BOD, SS, or pH) or toxic substances to the sewer fromindustries, commercial users, hauled waste, or residences?
YesNo
If No, please explain:
4.2 Was it necessary to enforce the ordinance?YesNo
If Yes, please explain:
5. Septage Receiving5.1 Did you have requests to receive septage at your facility?Septic Tanks Holding Tanks Grease Traps
Yes Yes Yes
No No No
5.2 Did you receive septage at your faclity? If yes, indicate volume in gallons.Septic Tanks
Yes 7000 gallons
NoHolding Tanks
Yes 639000 gallons
NoGrease Traps
Yes gallons
No5.2.1 If yes to any of the above, please explain if plant performance is affected when receivingany of these wastes.
Plant performance may improve with extra source of BOD
6. Pretreatment6.1 Did your facility experience operational problems, permit violations, biosolids quality concerns,or hazardous situations in the sewer system or treatment plant that were attributable tocommercial or industrial discharges in the last year?
YesNo
If yes, describe the situation and your community's response.
6.2 Did your facility accept hauled industrial wastes, landfill leachate, etc.?Yes
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
NoIf yes, describe the types of wastes received and any procedures or other restrictions that werein place to protect the facility from the discharge of hauled industrial wastes.
Total Points Generated 5Score (100 - Total Points Generated) 95
Section Grade A
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Effluent Quality and Plant Performance (BOD/CBOD)
1. Effluent (C)BOD Results1.1 Verify the following monthly average effluent values, exceedances, and points for BOD orCBOD
Months of discharge/yr 12Points per each exceedance with 12 months of discharge 7 3Exceedances 0 0Points 0 0
Total number of points 0NOTE: For systems that discharge intermittently to state waters, the points per monthlyexceedance for this section shall be based upon a multiplication factor of 12 months divided bythe number of months of discharge. Example: For a wastewater facility discharging only 6 monthsof the year, the multiplication factor is 12/6 = 2.0
1.2 If any violations occurred, what action was taken to regain compliance?
0
2. Flow Meter Calibration2.1 Was the effluent flow meter calibrated in the last year?
Yes Enter last calibration date (MM/DD/YYYY) 12/09/2015No
If No, please explain:
3. Treatment Problems3.1 What problems, if any, were experienced over the last year that threatened treatment?
2015 Plant Upgrade April thru October
4. Other Monitoring and Limits4.1 At any time in the past year was there an exceedance of a permit limit for any other pollutantssuch as chlorides, pH, residual chlorine, fecal coliform, or metals?
Yes No
If Yes, please explain:
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
4.2 At any time in the past year was there a failure of an effluent acute or chronic whole effluenttoxicity (WET) test?
Yes No
If Yes, please explain:
4.3 If the biomonitoring (WET) test did not pass, were steps taken to identify and/or reducesource(s) of toxicity?
Yes No N/A
Please explain unless not applicable:
Total Points Generated 0Score (100 - Total Points Generated) 100
Section Grade A
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Effluent Quality and Plant Performance (Total Suspended Solids)
1. Effluent Total Suspended Solids Results1.1 Verify the following monthly average effluent values, exceedances, and points for TSS:
Months of Discharge/yr 12Points per each exceedance with 12 months of discharge: 7 3Exceedances 0 0Points 0 0
Total Number of Points 0NOTE: For systems that discharge intermittently to state waters, the points per monthlyexceedance for this section shall be based upon a multiplication factor of 12 months divided bythe number of months of discharge. Example: For a wastewater facility discharging only 6 months of the year, the multiplicationfactor is 12/6 = 2.0
1.2 If any violations occurred, what action was taken to regain compliance?
0
Total Points Generated 0Score (100 - Total Points Generated) 100
Section Grade A
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Effluent Quality and Plant Performance (Phosphorus)
1. Effluent Phosphorus Results1.1 Verify the following monthly average effluent values, exceedances, and points for Phosphorus
Months of Discharge/yr 12 Points per each exceedance with 12 months of discharge: 10 Exceedances 0
Total Number of Points 0NOTE: For systems that discharge intermittently to waters of the state, the points per monthlyexceedance for this section shall be based upon a multiplication factor of 12 months divided bythe number of months of discharge.Example: For a wastewater facility discharging only 6 months of the year, the multiplication factoris 12/6 = 2.0
1.2 If any violations occurred, what action was taken to regain compliance?
0
Total Points Generated 0Score (100 - Total Points Generated) 100
Section Grade A
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Biosolids Quality and Management
1. Biosolids Use/Disposal1.1 How did you use or dispose of your biosolids? (Check all that apply)
Land applied under your permitPublicly Distributed Exceptional Quality BiosolidsHauled to another permitted facilityLandfilledIncineratedOther
NOTE: If you did not remove biosolids from your system, please describe your system type suchas lagoons, reed beds, recirculating sand filters, etc.1.1.1 If you checked Other, please describe:
2. Land Application Site2.1 Last Year's Approved and Active Land Application Sites2.1.1 How many acres did you have?354.30 acres
2.1.2 How many acres did you use?128 acres
2.2 If you did not have enough acres for your land application needs, what action was taken?
2.3 Did you overapply nitrogen on any of your approved land application sites you used last year?Yes (30 points)No
2.4 Have all the sites you used last year for land application been soil tested in the previous 4years?
YesNo (10 points)
N/A
0
3. Biosolids MetalsNumber of biosolids outfalls in your WPDES permit:
3.1 For each outfall tested, verify the biosolids metal quality values for your facility during the lastcalendar year.
Outfall No. 002 - MUNICIPAL SLUDGEParameter 80%
ofLimit
H.Q.Limit
CeilingLimit
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 80%Value
3.1.1 Number of times any of the metals exceeded the high quality limits OR 80% of the limit formolybdenum, nickel, or selenium = 0Exceedence Points
0 (0 Points)
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
1-2 (10 Points)> 2 (15 Points)
3.1.2 If you exceeded the high quality limits, did you cumulatively track the metals loading ateach land application site? (check applicable box)
YesNo (10 points)
N/A - Did not exceed limits or no HQ limit applies (0 points)N/A - Did not land apply biosolids until limit was met (0 points)
3.1.3 Number of times any of the metals exceeded the ceiling limits = 0Exceedence Points
0 (0 Points)1 (10 Points)> 1 (15 Points)
3.1.4 Were biosolids land applied which exceeded the ceiling limit?Yes (20 Points)No (0 Points)
3.1.5 If any metal limit (high quality or ceiling) was exceeded at any time, what action was taken?Has the source of the metals been identified?
0
4. Pathogen Control (per outfall):4.1 Verify the following information. If any information is incorrect, Contact Us.
Outfall Number: 002Biosolids Class: BBacteria Type and Limit: FSample Dates: 01/01/2015 - 12/31/2015Density: 25,285Sample Concentration Amount: CFU/G TSRequirement Met: YesLand Applied: YesProcess: ANAERProcess Description: Anaerobically digested at 95 degrees F for an
MCRT of 50 days
4.2 If exceeded Class B limit or did not meet the process criteria at the time of land application.4.2.1 Was the limit exceeded or the process criteria not met at the time of land application?
Yes (40 Points)No
If yes, what action was taken?
0
5. Vector Attraction Reduction (per outfall):5.1 Verify the following information. If any of the information is incorrect, Contact Us.
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Outfall Number: 002Method Date: 04/07/2015Option Used To Satisfy Requirement: VSRRequirement Met: YesLand Applied: YesLimit (if applicable): 38Results (if applicable): 67
5.2 Was the limit exceeded or the process criteria not met at the time of land application?Yes (40 Points)No
If yes, what action was taken?
0
6. Biosolids Storage6.1 How many days of actual, current biosolids storage capacity did your wastewater treatmentfacility have either on-site or off-site?
>= 180 days (0 Points)150 - 179 days (10 Points)120 - 149 days (20 Points)90 - 119 days (30 Points)< 90 days (40 Points)N/A (0 Points)
6.2 If you checked N/A above, explain why.
0
7. Issues7.1 Describe any outstanding biosolids issues with treatment, use or overall management:
No Issues
Total Points Generated 0Score (100 - Total Points Generated) 100
Section Grade A
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Staffing and Preventative Maintenance (All Treatment Plants)
1. Plant Staffing1.1 Was your wastewater treatment plant adequately staffed last year?
YesNo
If No, please explain:
Could use more help/staff for:
1.2 Did your wastewater staff have adequate time to properly operate and maintain the plant andfulfill all wastewater management tasks including recordkeeping?
YesNo
If No, please explain:
2. Preventative Maintenance2.1 Did your plant have a documented AND implemented plan for preventative maintenance onmajor equipment items?
Yes (Continue with question 2) No (40 points)
If No, please explain, then go to question 3:
2.2 Did this preventative maintenance program depict frequency of intervals, types of lubrication,and other tasks necessary for each piece of equipment?
YesNo (10 points)
2.3 Were these preventative maintenance tasks, as well as major equipment repairs, recorded andfiled so future maintenance problems can be assessed properly?
Yes
Paper file systemComputer systemBoth paper and computer system
No (10 points)
0
3. O&M Manual3.1 Does your plant have a detailed O&M Manual that can be used as a reference when needed?
YesNo
4. Overall Maintenance /Repairs4.1 Rate the overall maintenance of your wastewater plant.
ExcellentVery goodGoodFairPoor
Describe your rating:
All equipment is maintained ,monitored and replaced as needed ,2015 plant upgrade completed.
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Total Points Generated 0Score (100 - Total Points Generated) 100
Section Grade A
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Operator Certification and Education
1. Operator-In-Charge1.1 Did you have a designated operator-in-charge during the report year?
Yes (0 points) No (20 points)
Name: DAVID A VAN DE WEERDCertification No: 33323
0
2. Certification Requirements2.1 In accordance with Chapter NR 114.56 and 114.57, Wisconsin Administrative Code, what leveland subclass(es) were required for the operator-in-charge (OIC) to operate the wastewatertreatment plant and what grade and subclass(es) were held by the operator-in-charge?
A1 Suspended Growth Processes X XA2 Attached Growth ProcessesA3 Recirculating Media FiltersA4 Ponds, Lagoons and NaturalA5 Anaerobic Treatment Of LiquidB Solids Separation X XC Biological Solids/Sludges X XP Total Phosphorus X XN Total NitrogenD Disinfection X XL Laboratory X XU Unique Treatment SystemsSS Sanitary Sewage Collection X NA NA NA
2.2 Was the operator-in-charge certified at the appropriate level and subclass(es) to operate thisplant? (Note: Certification in subclass SS, N and A5 not required in 2015 - 2016; subclass SS isbasic level only.)
Yes (0 points) No (20 points)
0
3. Succession Planning3.1 In the event of the loss of your designated operator-in-charge, did you have a contingency planto ensure the continued proper operation and maintenance of the plant that includes one or moreof the following options (check all that apply)?
One or more additional certified operators on staff An arrangement with another certified operator An arrangement with another community with a certified operator An operator on staff who has an operator-in-training certificate for your plant and is expected tobe certified within one yearA consultant to serve as your certified operator None of the above (20 points)
If "None of the above" is selected, please explain:
0
4. Continuing Education Credits4.1 If you had a designated operator-in-charge, was the operator-in-charge earning ContinuingEducation Credits at the following rates?OIT and Basic Certification:
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Averaging 6 or more CECs per year. Averaging less than 6 CECs per year.
Advanced Certification:Averaging 8 or more CECs per year. Averaging less than 8 CECs per year.
Total Points Generated 0Score (100 - Total Points Generated) 100
Section Grade A
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Financial Management
1. Provider of Financial InformationName: Amanda L Bartz
2. Treatment Works Operating Revenues2.1 Are User Charges or other revenues sufficient to cover O&M expenses for your wastewatertreatment plant AND/OR collection system ?
Yes (0 points) No (40 points)
If No, please explain:
2.2 When was the User Charge System or other revenue source(s) last reviewed and/or revised?Year: 2015
0-2 years ago (0 points) 3 or more years ago (20 points) N/A (private facility)
2.3 Did you have a special account (e.g., CWFP required segregated Replacement Fund, etc.) orfinancial resources available for repairing or replacing equipment for your wastewater treatmentplant and/or collection system?
Yes (0 points)
No (40 points)
0
REPLACEMENT FUNDS [PUBLIC MUNICIPAL FACILITIES SHALL COMPLETE QUESTION 3]3. Equipment Replacement Funds3.1 When was the Equipment Replacement Fund last reviewed and/or revised?Year: 2015
1-2 years ago (0 points) 3 or more years ago (20 points) N/A
If N/A, please explain:
3.2 Equipment Replacement Fund Activity
3.2.1 Ending Balance Reported on Last Year's CMAR $ 69,661.01
3.2.2 Adjustments - if necessary (e.g. earned interest,audit correction, withdrawal of excess funds, increasemaking up previous shortfall, etc.)
$ 0.00
3.2.3 Adjusted January 1st Beginning Balance $ 69,661.01
3.2.4 Additions to Fund (e.g. portion of User Fee,earned interest, etc.) + $ 264,795.31
3.2.5 Subtractions from Fund (e.g., equipmentreplacement, major repairs - use description box3.2.6.1 below*) - $ 0.00
3.2.6 Ending Balance as of December 31st for CMARReporting Year $ 334,456.32
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
All Sources: This ending balance should include allEquipment Replacement Funds whether held in abank account(s), certificate(s) of deposit, etc.
3.2.6.1 Indicate adjustments, equipment purchases, and/or major repairs from 3.2.5 above.
3.3 What amount should be in your Replacement Fund? $ 334,456.32Please note: If you had a CWFP loan, this amount was originally based on the FinancialAssistance Agreement (FAA) and should be regularly updated as needed. Further calculationinstructions and an example can be found by clicking the HELP link under Info in the left-sidemenu.
3.3.1 Is the December 31 Ending Balance in your Replacement Fund above, (#3.2.6) equal to, orgreater than the amount that should be in it (#3.3)?
YesNo
If No, please explain.
0
4. Future Planning4.1 During the next ten years, will you be involved in formal planning for upgrading, rehabilitating,or new construction of your treatment facility or collection system?
Yes - If Yes, please provide major project information, if not already listed below. No
Project#
Project Description EstimatedCost
ApproximateConstruction
Year1 Facility Plan including WWTP equipment replacement, sanitary system and lift
station replacement3200000 2015
5. Financial Management General Comments
Total Points Generated 0Score (100 - Total Points Generated) 100
Section Grade A
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Sanitary Sewer Collection Systems
1. CMOM Program1.1 Do you have a Capacity, Management, Operation & Maintenance (CMOM) requirement in yourWPDES permit?
YesNo
1.2 Did you have a documented (written records/files, computer files, video tapes, etc.) sanitarysewer collection system operation & maintenance (O&M) or CMOM program last calendar year?
Yes (Continue with question 1)No (30 points) (Go to question 2)
1.3 Check the elements listed below that are included in your O&M or CMOM program.Goals
Describe the specific goals you have for your collection system:
Organization Do you have the following written organizational elements (check only those that apply)?
Ownership and governing body descriptionOrganizational chartPersonnel and position descriptionsInternal communication proceduresPublic information and education program
Legal AuthorityDo you have the legal authority for the following (check only those that apply)?
Sewer use ordinance Last Revised Date (MM/DD/YYYY) 04/05/1995Pretreatment/industrial control ProgramsFat, oil and grease controlIllicit discharges (commercial, industrial)Private property clear water (sump pumps, roof or foundation drains, etc.)Private lateral inspections/repairsService and management agreements
Maintenance Activities (provide details in question 2)Design and Performance Provisions
How do you ensure that your sewer system is designed and constructed properly?State plumbing codeDNR NR 110 standardsLocal municipal code requirementsConstruction, inspection, and testingOthers:
Overflow Emergency Response Plan: Does your emergency response capability include (check only those that apply)?
Alarm system and routine testingEmergency equipment Emergency proceduresCommunications/notifications (DNR, internal, public, media, etc.)
Capacity Assurance:How well do you know your sewer system? Do you have the following?
Current and up-to-date sewer mapSewer system plans and specifications
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Manhole location mapLift station pump and wet well capacity informationLift station O&M manuals
Within your sewer system have you identified the following?Areas with flat sewersAreas with surchargingAreas with bottlenecks or constrictionsAreas with chronic basement backups or SSOsAreas with excess debris, solids, or grease accumulationAreas with heavy root growthAreas with excessive infiltration/inflow (I/I)Sewers with severe defects that affect flow capacityAdequacy of capacity for new connectionsLift station capacity and/or pumping problems
Annual Self-Auditing of your O&M/CMOM Program to ensure above components are beingimplemented, evaluated, and re-prioritized as neededSpecial Studies Last Year (check only those that apply):
Infiltration/Inflow (I/I) AnalysisSewer System Evaluation Survey (SSES)Sewer Evaluation and Capacity Managment Plan (SECAP)Lift Station Evaluation ReportOthers:
0
2. Operation and Maintenance2.1 Did your sanitary sewer collection system maintenance program include the followingmaintenance activities? Complete all that apply and indicate the amount maintained.Cleaning 15 % of system/year
Root removal 5 % of system/year
Flow monitoring 0 % of system/year
Smoke testing 0 % of system/year
Sewer linetelevising 15 % of system/year
Manholeinspections 35 % of system/year
Lift station O&M 48 # per L.S./year
Manholerehabilitation 30 % of manholes rehabbed
Mainlinerehabilitation 12 % of sewer lines rehabbed
Private sewerinspections 5 % of system/year
Private sewer I/Iremoval 0 % of private services
Please include additional comments about your sanitary sewer collection system below:
3. Performance Indicators3.1 Provide the following collection system and flow information for the past year.
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
35 Total actual amount of precipitation last year in inches
32 Annual average precipitation (for your location)
26 Miles of sanitary sewer
16 Number of lift stations
0 Number of lift station failures
2 Number of sewer pipe failures
15 Number of basement backup occurrences
15 Number of complaints
.568 Average daily flow in MGD (if available)
.717 Peak monthly flow in MGD (if available)
Peak hourly flow in MGD (if available)
3.2 Performance ratios for the past year:0.00 Lift station failures (failures/year)
1.3 Peaking factor ratio (Peak Monthly:Annual Daily Avg)
0.0 Peaking factor ratio (Peak Hourly:Annual Daily Avg)
4. Overflows
LIST OF SANITARY SEWER (SSO) AND TREATMENT FACILITY (TFO) OFERFLOWS REPORTED **Date Location Cause Estimated
Volume (MG)
None reported
** If there were any SSOs or TFOs that are not listed above, please contact the DNR and stop workon this section until corrected.
5. Infiltration / Inflow (I/I)5.1 Was infiltration/inflow (I/I) significant in your community last year?
YesNo
If Yes, please describe:
I&I was addressed as part of the 2015 Plant and Collection system Upgrade
5.2 Has infiltration/inflow and resultant high flows affected performance or created problems inyour collection system, lift stations, or treatment plant at any time in the past year?
YesNo
If Yes, please describe:
5.3 Explain any infiltration/inflow (I/I) changes this year from previous years:
collection system rehab completed as part of 2015 project
5.4 What is being done to address infiltration/inflow in your collection system?
collection system rehab completed as part of 2015 project
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Total Points Generated 0Score (100 - Total Points Generated) 100
Section Grade A
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Grading SummaryWPDES No: 0021946
SECTIONS LETTER GRADE GRADE POINTS WEIGHTINGFACTORS
SECTIONPOINTS
Influent A 4 3 12 BOD/CBOD A 4 10 40 TSS A 4 5 20 Phosphorus A 4 3 12 Biosolids A 4 5 20 Staffing/PM A 4 1 4 OpCert A 4 1 4 Financial A 4 1 4 Collection A 4 3 12
TOTALS 32 128 GRADE POINT AVERAGE (GPA) = 4.00
Notes:A = Voluntary Range (Response Optional)B = Voluntary Range (Response Optional)C = Recommendation Range (Response Required)D = Action Range (Response Required)F = Action Range (Response Required)
Compliance Maintenance Annual ReportTomahawk City Of Last Updated: Reporting For:
5/12/2016 2015
Resolution or Owner's Statement
Name of GoverningBody or Owner:
Date of Resolution orAction Taken:
Resolution Number:
Date of Submittal:
ACTIONS SET FORTH BY THE GOVERNING BODY OR OWNER RELATING TO SPECIFIC CMARSECTIONS (Optional for grade A or B. Required for grade C, D, or F):Influent Flow and Loadings: Grade = A
Effluent Quality: BOD: Grade = A
Effluent Quality: TSS: Grade = A
Effluent Quality: Phosphorus: Grade = A
Biosolids Quality and Management: Grade = A
Staffing: Grade = A
Operator Certification: Grade = A
Financial Management: Grade = A
Collection Systems: Grade = A(Regardless of grade, response required for Collection Systems if SSOs were reported)
ACTIONS SET FORTH BY THE GOVERNING BODY OR OWNER RELATING TO THE OVERALLGRADE POINT AVERAGE AND ANY GENERAL COMMENTS(Optional for G.P.A. greater than or equal to 3.00, required for G.P.A. less than 3.00)G.P.A. = 4.00
