City Website Design RFP FINAL 05.28.10

8/12/2019 City Website Design RFP FINAL 05.28.10

1/37

Request for Proposal City Website Design and Replacement

Request for Proposal

for

City Website

Design and Replacement

RFP # 1977

Date issued: une 1! "1

City Website Design and Replacement 1 Rev. 05.28.10RFP# 1977


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1$ %&'R(D)C'%(&

1*+, -ac.ground

!e City " $ynn%""d is l"cated in &"'t! &n"!"mis! C"'nty app(")imately 15 miles n"(t! "

&eattle and 12 miles s"'t! " *ve(ett. $ynn%""d se(ves as t!e p(ima(y b'siness cente( "s"'t! &n"!"mis! C"'nty. !e City " $ynn%""d !as a p"p'lati"n " +5,2+0 and enc"mpassesalm"st eig!t miles in &n"!"mis! C"'nty. - may"(c"'ncil "(m " g"ve(nment administe(s t!eCity %it! seven elected C"'ncil membe(s and an elected /ay"(. !e Citys app(")imately +70(eg'la( 'lltime empl"yees and 1+5 pa(ttime empl"yees p("vide an a((ay " se(vices incl'dingp"lice, i(e p("tecti"n, eme(gency medical se(vices, %ate( dist(ib'ti"n, se%age c"llecti"n andt(eatment, st(eet c"nst('cti"n and maintenance, and pa(s and (ec(eati"nal acilities incl'ding ap""l, a seni"( cente(, and a g"l c"'(se. !e City als" !as a /'nicipal C"'(t and a ail acilityt!at p("vide se(vices l"cally and t" "t!e( g"ve(nmental agencies.

!e /ay"( di(ects all City "pe(ati"ns. !e Citys add(ess is 19100 33t!-ven'e West, P.4. ")5008, $ynn%""d W- 980365008.

!e City !as ten 10 cent(al depa(tments Fi(e: P"lice: ;'man Res"'(ces: P'blic W"(s:/'nicipal C"'(t: *c"n"mic Devel"pment: -dminist(ative &e(vices: Pa(s, Rec(eati"n andC'lt'(al -(ts: C"mm'nity Devel"pment and C"mm'nity -ai(s.

F"( m"(e in"(mati"n ab"'t t!e City " $ynn%""d, visit!ttp


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1*-, RFP Purpose!e p'(p"se " t!e City Website Design and Replacement p("ect is t" 'pdate t!e City "

$ynn%""ds %ebsite %it! a ne% design and %ebsite c"ntent in"(mati"na(c!itect'(e t!at s'pp"(ts easy navigati"n t" ey se(vices, c"ntent management

system C/&, and 'pdated c"ntent.

!e last ma"( (edesign " t!e Citys %ebsite t"" place in 2001. &ince t!en, m'c! !asc!anged in t!e a(c!itect'(e " C/&, as %ell as t!e level " e)pectati"ns " se(vices p("vided byl"cal g"ve(nment %ebsites and t!e tec!n"l"gy t" s'pp"(t "nline se(vices.

City Website Design and Replacement + Rev. 05.28.10RFP# 1977


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1*C, RFP Co/er 0eetC%'2 (F 32&&W((D

RFP &o$ 1977City Website Design and Replacement

Response Co/er 0eet

=es >";as y"'( c"mpany "pe(ated at least 1 yea( %it!"'t inte(('pti"n?

;as an "%ne( " y"'( c"mpany been c"nvicted " a c(ime %it!in t!e past 10 yea(s?

D"es any empl"yee "( "icial " t!e City !ave any inancial "( "t!e( inte(est in y"'(i(m?

@ selected, d" y"' ag(ee t" e)ec'te a c"nt(act essentially t!e same in "(m as t!esample c"nt(act attac!ed as &ecti"n 7?

D"es y"'( c"mpany maintain ins'(ance in am"'nts speciied by City c"nt(act? in", t!is d"es n"t necessa(ily eliminate vend"( ("m s'bmittal

@ n", desc(ibe die(ences-(e t!e(e any claims pending against t!is ins'(ance p"licy?

@ yes, desc(ibeD"es y"'( c"mpany maintain P("essi"nal $iability @ns'(ance?

;as y"'( c"mpany been in ban('ptcy, (e"(ganiAati"n "( (eceive(s!ip in t!e last iveyea(s? ;as y"'( c"mpany been disB'aliied by any p'blic agency ("m pa(ticipati"n inp'blic c"nt(acts?

@s y"'( c"mpany licensed t" d" b'siness in t!e &tate " Was!ingt"n?

Undersigned acknowledges that addenda _____ through _____ have been taken into account aspart of this requirement.

The undersigned hereby accepts the terms and conditions as set forth herein. The undersignedhereby accepts the terms and conditions as set forth herein. This page must be signed and datedby the vendors representative who is legally authorized to contractually bind the vendor.

..

F$$ $*-$ >-/* 4F C4/P->=

=P* 4F &@>*&& C"(p"(ati"n Pa(tne(s!ip gene(al Pa(tne(s!ip limited &"le P("p(iet"(s!ip $imited $iability C"mpany

F*D*R-$ */P$4=** @D >/*R F*@

-DDR*&&

C@=-/*P$*-&* PR@> @$*

&@>*D D-*

32&&W((D -)0%&400 3%C4&04G " be "btained at a%a(d by t!e appa(ent s'ccess'l vend"(and at t!e vend"(s e)pense. !e s'ccess'l vend"( is (esp"nsible "( c"mpliance %it! $ynn%""db'siness license (eB'i(ements pe( $/C 5.06.01b, and 5.06.03b. Hend"(s may call 3256705159"( b'siness license in"(mati"n.

1*D, RFP &o 0ubmittal Form



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C%'2 (F 32&&W((DRFP &o$ 1977

City Website Design and Replacement&o 0ubmittal Form

Dea( P("spective Hend"(

@ y"' decide n"t t" s'bmit a (esp"nse t" t!is RFP, %e %"'ld ve(y m'c! app(eciate y"'( c"mpleting and(et'(ning t!is "(m "( "'( (ec"(ds.

Reas"n "( n"t s'bmitting a bid in (esp"nse t" t!is s"licitati"n

F$$ $*-$ >-/* 4F C4/P->=

-DDR*&&

C@=-/*P$*-&* PR@> @$*

&@>*D D-*

!an y"' "( y"'( assistance. Please mail "( a) t!is d"c'ment t"

City " $ynn%""dP'(c!asing and C"nt(acts Divisi"n

-ttn Candice ;ende(s"nP4 ") 5008

$ynn%""d, W- 980365008Fa) 325 77856+2



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"$ RFP %&0'R)C'%(&0 +&D %&F(R5+'%(&

"+, RFP 'imeline

Day6Date Description

'ursday!une 1! "1

-dve(tisement ann"'ncing RFP placed in *ve(ett ;e(aldand Daily I"'(nal " C"mme(ce. RFP placed "n City "$ynn%""d %ebsite. RFPs available t" vend"(s via emailn"tiicati"n and access t" %ebsite.

5onday!une 1! "1

4P@4>-$ Hend"(s c"ne(ence %ill sta(t p("mptly at 1000a.m. t" 1100 a.m. and %ill be !eld in t!e City ;allC"ne(ence R""ms 1 and 2 l"cated at 19100 33t!-ven'eWest, $ynn%""d, W- 980+6.

'uesday!une 18! "1-y ": p$m$

Hend"(s %(itten B'esti"ns m'st be (eceived by t!e RFPC""(dinat"( &ecti"n 2C 'sing t!e J'esti"n &'bmittal F"(min &ecti"n 6.

'ursday!une 17! "1

W(itten ans%e(s ("m t!e City "( pe(tinent B'esti"ns p"sedat t!e "pti"nal c"ne(ence P$& t!"se p"sed "n t!eJ'esti"n &'bmittal F"(m, &ecti"n 6 by t!e ab"ve date.

'ursday!une "! "1-y ": p$m$

RFP responses must be recei/ed by te Purcasing andContracts (ffice at te )tilities 5aintenance Centerlocated at "8"8 t+/enue West! 3ynnood! W+9;

Hend"(s (esp"nses %ill be analyAed and sc"(ed by t!eeval'ati"n team. !e t"tal sc"(e %ill act"( !eavily int" t!eCitys decisi"n as t" %!ic! vend"(s %ill be c"nside(edinalists.

'uesday!uly 1

uly 1="

uly 1="9!"1

4pti"nal Finalists (ee(ences may be c"ntacted at t!e City" $ynn%""ds disc(eti"n.

Wednesday!uly "9! "1

-%a(d t" appa(ent s'ccess'l vend"( is made s'bect t"s'ccess'l neg"tiati"n " te(ms and c"nditi"ns. >"tice "a%a(d t" appa(ent s'ccess'l vend"( p"sted "n %ebsite.



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"*-, 0election and 4/aluation 'eam

/ay"( and City C"'ncil &tae!"lde(s

en &t"cinge(, Web &pecialist@n"(mati"n &e(vices

eam $eade(

Ka(i -lve(s"n, -pplicati"ns &'pe(vis"(@n"(mati"n &e(vices

eam /embe(

Pa'l ;a'gan, C!ie ec!n"l"gy 4ice(@n"(mati"n &e(vices

eam /embe(

Candice ;ende(s"n, 'ye(P'(c!asing and C"nt(acts Divisi"n

eam /embe( enderson 'ye(

Pysical +ddress:20525 60t!-ven'e West$ynn%""d, W- 980+65ailing +ddress:P4 ") 5008$ynn%""d, W- 980365008

4mail address:c!ende(s"nLci.lynn%""d.%a.'s

-ny and all c"mm'nicati"n t" t!eb'ye( (elative t" t!is (eB'i(ementm'st be via email.

"*D, RFP 4/aluation Criteria

-n eval'ati"n team c"mp"sed " t!e membe(s " t!e &electi"n and *val'ati"n eam listed in &ecti"n2 and "t!e(s %ill eval'ate t!e RFP (esp"nses (eceived ("m eac! vend"(. P(i"( t" t!e selecti"n " t!ea%a(d t" t!e appa(ent s'ccess'l vend"(, t!e City " $ynn%""d (ese(ves t!e (ig!t t" c"nd'ct "nsite visits

" any vend"(s acilities and


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p("cess: any additi"nal c(ite(ia deemed app("p(iate by t!e City %!ic! %"'ld lend itsel t" establis!ing t!e&e(vice P("vide(s viability t" pe("(m t!e %"( as "'tlined in t!is RFP.

W!en dete(mining %!et!e( a vend"( is (esp"nsible, "( %!en eval'ating a vend"(s p("p"sal, t!e "ll"%ingact"(s %ill be c"nside(ed, any "ne " %!ic! %ill s'ice t" dete(mine i a vend"( is eit!e( n"t a (esp"nsiblevend"( "( i t!e vend"(s p("p"sal is n"t t!e m"st advantage"'s t" t!e City

1. !e ability, capacity and sill " t!e vend"( t" pe("(m t!e c"nt(act "( p("vide t!e se(vice(eB'i(ed.

2. !e c!a(acte(, integ(ity, (ep'tati"n, 'dgment, e)pe(ience and eiciency " t!e vend"(.+. W!et!e( t!e vend"( can pe("(m t!e c"nt(act %it!in t!e time speciied3. !e B'ality " pe("(mance " p(evi"'s p'blic and p(ivate c"nt(acts "( se(vices, incl'ding, b't

n"t limited t", t!e vend"(s ail'(e t" pe("(m satisact"(ily "( c"mplete any %(itten c"nt(act.!e Citys te(minati"n "( dea'lt " a p(evi"'s c"nt(act %it! a vend"( s!all be deemed t" bes'c! a ail'(e.

5. !e p(evi"'s and e)isting c"mpliance by t!e vend"( %it! la%s (elating t" t!e c"nt(act "(se(vices.

6. *vidence " c"ll'si"n %it! any "t!e( vend"(, in %!ic! case c"ll'ding vend"(s %ill be (est(icted("m s'bmitting '(t!e( bids "n t!e s'bect p("ect "( 't'(e tende(s.

7. !e vend"( is n"t B'aliied "( t!e %"( "( t" t!e 'll e)tent " t!e RFP.

8. !e(e is 'nc"mpleted %"( %it! t!e City "( "t!e(s, "( an "'tstanding disp'te "n a p(evi"'s"( c'((ent c"nt(act t!at mig!t !inde(, negatively aect "( p(event t!e p("mpt c"mpleti"n " t!e%"( bid 'p"n.

9. !e vend"( ailed t" settle bills "( lab"( "( mate(ials "n past "( c'((ent p'blic "( p(ivatec"nt(acts.

10. !e vend"( !as been c"nvicted " a c(ime a(ising ("m a p(evi"'s p'blic c"nt(act, e)ceptingc"nvicti"ns t!at !ave been pa(d"ned, e)p'nged, "( ann'lled.

11. !e vend"( !as been c"nvicted " a c(ime " m"(al t'(pit'de "( any el"ny, e)ceptingc"nvicti"ns t!at !ave been pa(d"ned, e)p'nged "( ann'lled, %!et!e( in t!is state, in any"t!e( state, by t!e nited &tates, "( in a "(eign c"'nt(y, p("vince "( m'nicipality. Hend"(ss!all ai(matively discl"se t" t!e City all s'c! c"nvicti"ns, especially " managementpe(s"nnel "( t!e vend"( as an entity, p(i"( t" n"tice " a%a(d "( e)ec'ti"n " a c"nt(act,%!ic!eve( c"mes i(st. Fail'(e t" mae s'c! ai(mative discl"s'(e s!all be g("'nds, in t!e

Citys s"le "pti"n and disc(eti"n, "( te(minati"n "( dea'lt s'bseB'ent t" a%a(d "( e)ec'ti"n" t!e c"nt(act.

12. /"(e liely t!an n"t, t!e vend"( %ill be 'nable, inancially "( "t!e(%ise, t" pe("(m t!e %"(.1+. -t t!e time RFP a%a(d, t!e appa(ent s'ccess'l vend"( m'st "btain a City " $ynn%""d

b'siness license. Fail'(e t" d" s" %ill c"nstit'te a dete(minati"n t!at t!e vend"( is n"t(esp"nsive and may be disB'aliied.

13. &'c! "t!e( in"(mati"n as may be sec'(ed !aving a bea(ing "n t!e decisi"n t" a%a(d t!ec"nt(act.

15. -ny "t!e( (eas"n deemed p("pe( by t!e City.

"*4, &otices and Response Criteria

2*1 ""d Fait!!is RFP !as been c"mpiled in g""d ait!. !e in"(mati"n c"ntained %it!in is selective and s'bect t"t!e Citys 'pdating, e)pansi"n, (evisi"n and amendment.

2*2 Rig!t t" Cancel!e City (ese(ves t!e (ig!t t" c!ange any aspect ", te(minate, "( delay t!is RFP, t!e RFP p("cess and"t an -%a(d



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Recipients " t!is RFP a(e advised t!at n"t!ing stated !e(ein, "( any pa(t t!e(e", "( any c"mm'nicati"nd'(ing t!e eval'ati"n and selecti"n p("cess, s!all be c"nst('ed as c"nstit'ting, "e(ing "( a%a(ding ac"nt(act, (ep(esentati"n "( ag(eement " any ind bet%een t!e City and any "t!e( pa(ty, save "( a "(mal%(itten c"nt(act, p("pe(ly e)ec'ted by b"t! pa(ties.

2*3 P("pe(ty " t!e CityResp"nses t" t!is RFP %ill bec"me t!e p("pe(ty " t!e City, and %ill "(m t!e basis " neg"tiati"ns " anag(eement bet%een t!e City and t!e appa(ent s'ccess'l vend"(.

2*5 City n"t $iable "( C"sts!e City is n"t liable and %ill n"t be (esp"nsible "( any c"sts inc'((ed by any vend"(s "( t!ep(epa(ati"n and delive(y " t!e RFP (esp"nses, n"( %ill t!e City be liable "( any c"sts inc'((ed p(i"( t"t!e e)ec'ti"n " an ag(eement, incl'ding b't n"t limited t", p(esentati"ns by RFP inalists t" t!e City.

2*6 Citys *)pectati"nsD'(ing t!e (evie% " t!is d"c'ment, please n"te t!e Citys emp!asis "n t!e e)pectati"ns, B'alities, and(eB'i(ements necessa(y t" be p"siti"ned as an RFP inalist and s'ccess'l vend"(.

2*7 Waive( " /in"( -dminist(ative @((eg'la(ities!e City (ese(ves t!e (ig!t, at its s"le disc(eti"n, t" %aive min"( administ(ative (eg'la(ities c"ntained inany p("p"sal.

2* 8 &ingle Resp"nse- single (esp"nse t" t!e RFP may be deemed a ail'(e " c"mpetiti"n, and in t!e best inte(est " t!e City,t!e RFP may be cancelled.

2*9 P("p"sal Reecti"n: >" 4bligati"n t" 'y!e City (ese(ves t!e (ig!t t" (eect any "( all p("p"sals at any time %it!"'t penalty. !e City (ese(ves t!e(ig!t t" (e(ain ("m c"nt(acting %it! any vend"(. !e (elease " t!is RFP d"es n"t c"mpel t!e City t"p'(c!ase. !e City may elect t" p("ceed '(t!e( %it! t!is p("ect by inte(vie%ing i(ms %ell Gs'ited t"t!is p("ect, c"nd'cting site visits "( p("ceeding %it! an a%a(d.

2*10 Rig!t t" -%a(d!e City (ese(ves t!e (ig!t t" mae an a%a(d %it!"'t '(t!e( disc'ssi"n " t!e p("p"sal s'bmitted.

!e(e"(e, t!e p("p"sal s!"'ld be s'bmitted initially %it! t!e m"st av"(able te(ms t!e vend"( can "e(.2*11 Wit!d(a%al " P("p"salsHend"(s may %it!d(a% a p("p"sal t!at !as been s'bmitted at any time 'p t" t!e p("p"sal cl"sing dateand time. " acc"mplis! t!is, a %(itten (eB'est signed by an a't!"(iAed (ep(esentative " t!e vend"(m'st be s'bmitted t" t!e RFP C""(dinat"(. !e vend"( may s'bmit an"t!e( p("p"sal at any time 'p t"t!e p("p"sal cl"sing date and time.

2*12 >"n *nd"(sement-s a (es'lt " t!e selecti"n " a vend"( t" s'pply p("d'cts and


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2*13 *(("(s in P("p"sal!e City %ill n"t be liable "( any e(("(s in vend"( p("p"sals. Hend"(s %ill n"t be all"%ed t" alte( p("p"sald"c'ments ate( t!e deadline "( p("p"sal s'bmissi"n.

!e City (ese(ves t!e (ig!t t" mae c"((ecti"ns "( amendments d'e t" e(("(s identiied in p("p"sals byt!e City "( t!e vend"(. !is type " c"((ecti"n "( amendment %ill "nly be all"%ed "( s'c! e(("(s astyping, t(ansp"siti"n "( any "t!e( "bvi"'s e(("(. Hend"(s a(e liable "( all e(("(s "( "missi"ns c"ntained int!ei( p("p"sals.

@, ate( t!e "pening and tab'lati"n " p("p"sals, a vend"( claims e(("( and (eB'ests t" be (elieved "a%a(d, s

2*17 Payment "nd G - payment b"nd is n"t (eB'i(ed.

2*18 F'nding-ny c"nt(act ente(ed int" as a (es'lt " t!is RFP is c"ntingent 'p"n t!e c"ntin'ed 'nding by t!e City "$ynn%""d.

2*19 e(ms " Payment!e Citys te(ms " payment a(e >et +0. Payment %ill be made %it!in +0 days 'p"n (eceipt " an'ndisp'ted inv"ice "( g""ds t!at !ave been delive(ed and accepted. >" d"%n payment "( advance

payment " any ind %ill be made. Was!ingt"n &tate la% (eB'i(es p("" t!at t!e mate(ials !ave been'(nis!ed, t!e se(vices (ende(ed "( t!e lab"( pe("(med as desc(ibed be"(e payment may be made. -vend"( may s'bmit an inv"ice "( pa(tial s!ipments "( p("g(ess payments. -ll inv"ices m'st be s'bmittedt"

City " $ynn%""d-cc"'nts Payable

P 4 ") 5008$ynn%""d, W- 980365008



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"*F, &on=Collusion Certification

City of 3ynnoodRFP &o$ 1977

City Website Design and Replacement

&(&=C(33)0%(& C4R'%F%C+'%(&

@ ce(tiy t!at t!is p("p"sal is made %it!"'t p(i"( 'nde(standing, ag(eement, "( c"nnecti"n %it!any c"(p"(ati"n, i(m, "( pe(s"n s'bmitting an "e( "( t!is bid

C"mpany >ame ______

/ailing -dd(ess:

City, &tate, Eip NNNNN

Date

-'t!"(iAed &ignat'(e: ______________________________

P(int >ame ________________________ _____

itle ___________________________________________________________________



12/37



13/37



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2 C/&o !e Hend"( s!all p("vide a c"mp(e!ensive C/& s"l'ti"n.o !e City p(ee(s t" av"id p("p(ieta(y, limited (elease C/& s"l'ti"ns.o !e C/& s"t%a(e p("p"sed s!all be in 'se in a %ide va(iety " ind'st(ies

and s!all n"t be a beta, (elease candidate "( "t!e( ea(ly ad"pte( tec!n"l"gy.o !e system s!all integ(ate sm""t!ly and eiciently %it! /ic("s"t P("d'cts.

F"( e)ample: &J$ 2005, /ic("s"t 4ice, Wind"%s 2008 &e(ve( plat"(m,*)c!ange 2007


15/37



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-bility t" (e"(ganiAe c"ntent t" die(ent secti"ns " t!e %ebsite %it!"'tman'ally c!anging c"ntent lins.

-. %aster Calendar unctionality

/aste( calenda( t" s!a(e events, meetings, !"lidays, etc. t!at can bemanaged in a main calenda( and s!a(ed ac("ss t!e %ebsite byc"ntent


17/37



18/37


$ +DD%'%(&+3 %&F(R5+'%(&

Please p("vide y"'( (esp"nses "( all B'esti"ns as indicated in t!e RFP Resp"nse &'bmittalc!eclist in &ecti"n 8.

*+, 0ingle Point of Responsibility6+ccountability

3-1. !e Citys e)pectati"n is t" !ave a single p"int " c"ntact, i.e. a single p"int " a't!"(ityand a single c"nt(acting entity "( t!is p("ect. !is is " a c(itical nat'(e "( t!is RFP: a c"nt(act%ill >4 be a%a(ded t" a vend"( %!" d"es n"t !ave t!is single p"int " acc"'ntability. @ndicatey"'( 'nde(standing " and c"mpliance %it! t!is (eB'i(ement.

*-, 'ecnical uestions

*-,1$ Content 4ditor and 5anagement

1 D"es t!e C/& s"t%a(e p("vide a W=&@W= (ic! te)t edit"( an easy inte(ace "(n"ntec!nical 'se(s t" 'pdate c"ntent? @ yes, please desc(ibe in detail, add(essing!"% t!e edit"( manages ;/$ tags, tables, lins, images, spellc!ecing, and "t!e(eat'(es.

2 Can W=&@W= capabilities be t'(ned " "( s"'(ce c"de editing? @ yes, pleasedesc(ibe !"% t!is is acc"mplis!ed.

+ Can administ(at"(s limit ce(tain eat'(es " t!e W=&@W= edit"(? Please desc(ibet!e eat'(es t!at can be c"nt("lled and !"% t!e c"nt("l 'ncti"nality is acc"mplis!ed.

3 Desc(ibe t!e C/& s"t%a(e meta data management t""ls.5 Can c"ntent live in m'ltiple a(eas "( be (ee(enced in m'ltiple a(eas? @ yes, please

desc(ibe t!e 'ncti"nality and management " t!is eat'(e.

*-,"$ +rci/ing and Roll -ac. and Restore Functionality

1 -s pages a(e 'pdated, a(e e)isting ve(si"ns a't"matically a(c!ived? @s t!e(e a limitt" t!e n'mbe( " a(c!ived ve(si"ns?

2 Desc(ibe t!e C/& s"t%a(es ve(si"n c"nt("l " c"ntent and ("llbac t" t!e p(evi"'sve(si"ns " c"ntent and d"c'ments


19/37


*-,$ &a/igation

1 Desc(ibe t!e ability " 'se(s t" c(eate ne% navigati"n men's.2 Desc(ibe t!e ability " 'se(s t" m"ve "( c!ange t!e placement " navigati"n men's.+ D"es t!e C/& s"t%a(e manage c"ntent and lins "( /*- D("p D"%n /en's in

its gl"bal navigati"n? @ yes, please desc(ibe !"% t!is is acc"mplis!ed.

3 D"es t!e C/& s"t%a(e manage navigati"n and display " inte(active c"ntent s'c!as tabbed c"ntent a(eas? @ yes, please desc(ibe !"% t!is is acc"mplis!ed.

5 D"es t!e C/& s"t%a(e s'pp"(t t!e additi"n " e)te(nal lins t" t!e gl"bal andsec"nda(y navigati"n? @ yes, please desc(ibe !"% t!is is acc"mplis!ed.

6 D"es t!e C/& s"t%a(e s'pp"(t n"tiicati"n " 'se(s %!en t!ey a(e leaving t!e site?@ yes, please desc(ibe !"% t!is is acc"mplis!ed.

7 @s Qb(eadc('mb navigati"n a't"matically c(eated and maintained by t!e s"t%a(e "neve(y page " c"ntent? @ yes, please desc(ibe !"% t!is c"ntent and lins ismanaged.

8 D"es t!e C/& s'pp"(t t!e ability t" gene(ate (iendly R$s? @ yes, please desc(ibe!"% t!is is acc"mplis!ed.

*-,8$ 5aster Calendar Functionality

1 Desc(ibe t!e %ebsite calenda( 'ncti"nality.2 D"es t!e calenda( s'pp"(t item categ"(ies and t!e c'st"m display " calenda( items

by categ"(y ac("ss t!e site? @ yes, please desc(ibe !"% t!is is acc"mplis!ed.3) D"es t!e calenda( c(eate event (eminde(s "( site 'se(s t" d"%nl"ad event

(eminde(s t" t!ei( "%n calenda( applicati"ns?@ yes, please desc(ibe !"% t!is isacc"mplis!ed.

*-,$ 0ecurity6+utoriation

1 ;"% a(e 'se(s and 'se( g("'ps c(eated and managed? @ yes, please desc(ibe !"%

t!is is acc"mplis!ed.2 Can 'se(s %it! die(ent access (ig!ts be c(eated? Can g("'ps %it! die(ent access

(ig!ts be c(eated? @ yes, please desc(ibe !"% t!is is acc"mplis!ed.+ -(e t!e(e p(edeined 'se(s and


20/37


*-,7$ (ter Features

1 D"es t!e C/& s"t%a(e s'pp"(t t!e ability t" apply c'st"miAed l"" and eel %it!indie(ent depa(tments


21/37


3C7. Please attac! y"'( a'dited ann'al (ep"(ts "( ce(tiied inancial statements "( t!e pastt!(ee + yea(s.

3C8. -(e y"' %iling t" s!a(e t!ese inancial (ep"(ts %it! 's "n an "ng"ing basis t" all"% 's t"ve(iy y"'( iscal stability?

3C9. Please p("vide c(edit (ee(ences t" dem"nst(ate y"'( c"mpanys 't'(e viability. Pleaseincl'de y"'( D'n S (adst(eet n'mbe( D>& n'mbe(.

3C10. Please p("vide stat's " any c'((ent "( pending litigati"n against y"'( c"mpany t!atmig!t aect y"'( ability t" delive( t!e se(vices t!at y"' "e(.

3C11. D" y"' anticipate t!at y"'( c"mpany %ill be acB'i(ed in t!e "(eseeable 't'(e? @s y"'(c"mpany planning t" acB'i(e any "t!e( c"mpanies? @ yes, please p("vide t!e names " t!ec"mpanies and t!e nat'(e " t!e b'siness.

3C12. @ncl'de names " t!(ee + c'((ent c'st"me(s title and p!"ne n'mbe(s t!at !ave !ad

a sc"pe " %"( simila( t" t!at desc(ibed in t!is RFP and a lette( " (ec"mmendati"n ("m eac!.

3C1+. Please incl'de (ee(ence names " "(me( c'st"me(s, i any, title and p!"ne n'mbe(sand t!e (eas"ns "( disengagement " y"'( se(vices.

3C13. W!at type " ins'(ance c"ve(age d" y"' ca((y? Desc(ibe t!e am"'nt " c"ve(age.

3C15. -(e y"' "n eit!e( t!e Fede(al deba( list "( y"'( !"me state deba((ed list?

*D, 0ummary

*)plain in "ne page "( less !"% y"'( s"l'ti"n %ill die(entiate y"' ("m "t!e( vend"(s and %!y%e s!"'ld c!""se y"' as "'( s'ccess'l vend"(. $ist t!e 'niB'e eat'(es t!at give y"'(c"mpany a c"mpetitive edge in t!e %ebsite design and (eplacement ind'st(y.



22/37


8$ PR%C%&A 0C>4D)34

!e %ebsite design, C/& s"t%a(e, implementati"n, t(aining and maintenance p(ices bel"%/& (emain i(m "( 180 days ate( a%a(d. -ny p(ice ad'stments t!("'g! t!e lie " t!isag(eement m'st be m't'ally ag(eed 'p"n in %(iting.

8*+, Website Design

@tem Desc(ipti"n J'antity nit P(ice "tal P(ice

1.

2.

+.

3. Hend"( may add additi"nal lines as needed

8*-, Website C50 0oftare

@tem Desc(ipti"n # ";"'(s

;"'(ly Rate "tal P(ice

1.

2.

+.


8*C, %mplementation

@tem Desc(ipti"n # "

;"'(s

;"'(ly Rate "tal P(ice

1.

2.

+.


8*D, 'raining E als"indicate i t(aining %ill be at n" additi"nal c!a(ge

@tem Desc(ipti"n # "Classes

C"st pe( class "tal P(ice

1.

2.+.


8*4, 5aintenance



23/37


P("vide -nn'al /aintenance c"sts. @ disc"'nts a(e available "( m'ltiyea( s'pp"(tag(eements, please p("vide t!is in"(mati"n (ega(ding t!e lengt! " te(m and t!e net disc"'ntpe(centage. Please als" ens'(e t!at y"'( p(ices bel"% a(e i(m "( "ne 1 yea( ate( inal%(itten acceptance " se(vices by t!e City.

@tem Desc(ipti"n Disc"'nt $engt! "te(m

"tal P(ice

1 F'll maintenance s'pp"(ting !a(d%a(eand s"t%a(e 8 a.m. t" 5 p.m., /"nday GF(iday %it! "'( 3 !"'( "n site (esp"nse

2 F'll maintenance s'pp"(ting !a(d%a(eand s"t%a(e seven 7 days a %ee, 23!"'(s a day, %it! "'( 3 !"'( "n site(esp"nse

+ W!at is y"'( plan "( eme(gency(esp"nse in case " c(itical ail'(e? D"y"' !ave an eme(gency (esp"nse plan%it! "ne 1 !"'( "( less (esp"nse? @ s"please e)plain and incl'de p(icing. @ n"t,s" indicate.

3 @ t!e City c!""ses time and mate(ialsc"ve(age, %!at is t!e (ate "( standa(db'siness !"'(s and ate( !"'(s? &tatey"'( deiniti"n " b'siness !"'(s.

5 Will y"'( c"mpany s'pp"(t amaintenance c"nt(act t!at c"ve(s c"(ec"mp"nents "nly e.g. se(ve(s, s"t%a(e,s%itc!s and c"mm"n c"nt("l ca(ds %it!n" pe(ip!e(als, "( stati"n sets?

6 P("p"se t!e maintenance y"' believe%"'ld best se(ve t!e City.

8*F, Reimbursable 4penses *including 'ra/el,

Please indicate bel"% i t!e(e a(e any (eimb'(sable e)penses ass"ciated %it! t!is p("ect.

+lternate +: !is c"nt(act incl'des n" (eimb'(sable e)penses.

+lternate -: !is c"nt(act incl'des t!e "ll"%ing (eimb'(sable e)penses %!ic! %illbe (eimb'(sed at c"st

'ype of 4pense 5aimum GG Per %tem Cumulati/e GG 5aimum

Pa(ing/eals(avel

8*A, (ter

City Website Design and Replacement 2+ Rev. 05.28.10RFP# 1977


24/37


Hend"( m'st list bel"% any and all c!a(ges, e)penses, and


25/37


$ )40'%(& 0)-5%''+3 F(R5

J'esti"ns (ega(ding t!is RFP m'st be s'bmitted in %(iting, in /& W"(d "(mat "n t!e "(mp("vided in t!is &ecti"n 6 bel"% and (et'(ned via email t" t!e RFP C""(dinat"( listed in&ecti"n 2C, and "nly d'(ing t!e all"tted time(ame detailed in t!e timeline, &ecti"n 2-. 4nly

(&4B'esti"n pe( "(m is pe(mitted: d'plicati"n " t!e "(m is acceptable in t!e event y"' !avem"(e t!an "ne B'esti"n.

-ns%e(s t" all pe(tinent B'esti"ns ("m all Hend"(s %ill be (et'(ned t" all RFP pa(ticipants%it!"'t identiying t!e Hend"( maing t!e inB'i(y.

0'+R' -43(W >4R4 === use HC)'I and ten HP+0'4I to anoter 50 Word document

C@= W*&@* D*&@> ->D R*P$-C*/*> RFP# 1977 RFP J'esti"ns F"(m

RFP &*C@4>->DP-R-R-P;

RFP P-*

>/*R

&/@*D= D-*&/@*D

*/-@$ P;4>*

C4/P->=>-/* +ll /endors are required to direct teir questions to te RFP Coordinator listed in 0ection"*C,$ Please type all te questions in tet bo pro/ided belo$ 'e tet bo ill epandto accommodate any sie of questions$ 4nly one question per form is permitted5

..........................................................&4P -4H* ;*R*...........................................................



26/37


7$ 0+5P34 C(&'R+C'

R()'%&4 04R?%C40 C(&'R+C'

C%'2 (F 32&&W((D

'%'34: C(&'R+C' # )))))))))

!is C"nt(act, dated eective t!e ))))) " )))))) 201) and is made and ente(ed int" by andbet%een t!e City " $ynn%""d Ot!e City and )))))))))))))) OHend"(.

C"mpany >ameC"ntact >ameHend"( -dd(ess

Hend"( P!"neHend"( Fa)Hend"( emailF@D#

W;*R*-&, t!e p'(p"se " t!is C"nt(act is "( )))))))))))))))))))))))))))): and

W;*R*-&, t!e Hend"( !as t!e (eB'isite t(aining, sill and e)pe(ience necessa(y t" pe("(m t!ese(vices (eB'i(ed by t!e City: and

W;*R*-&, t!e pa(ties desi(e t" ente( int" t!is C"nt(act setting "(t! t!e te(ms and c"nditi"ns(elating t" t!e pe("(mance " t!e (eB'i(ed se(vices.

>4W ;*R*F4R*, in c"nside(ati"n " t!e te(ms and c"nditi"ns c"ntained !e(ein, t!e City andHend"( m't'ally ag(ee as "ll"%s

1. 0cope of Wor. $Hend"( s!all pe("(m t!e se(vices desc(ibed in *)!ibit - attac!ed !e(et". -ll se(vices,p("pe(ty and "t!e( items '(nis!ed "( (eB'i(ed t" be '(nis!ed, t"get!e( %it! all "t!e("bligati"ns pe("(med "( (eB'i(ed t" be pe("(med by Hend"( 'nde( t!is C"nt(act s!all bec"llectively (ee((ed t" !e(ein as t!e OW"(. Hend"( s!all c"mmence, pe("(m and c"mpletet!e W"( in acc"(dance %it! t!e sc!ed'le set "(t! in *)!ibit -.

2. 'erm of Contract $

!is C"nt(act s!all e)pi(e )))) )) yea(s ("m t!e date " 'll e)ec'ti"n %it! ))) )additi"nal te(ms " ))) ))) yea(s (ene%al, 'p"n m't'al %(itten ag(eement by b"t!pa(ties.

+. Performance of Wor..Hend"( s!all begin t!e W"( 'p"n (eceipt " an app("ved p'(c!ase "(de( ("m t!e CityP'(c!asing and C"nt(acts Divisi"n "( a n"tice t" p("ceed. Hend"( s!all pe("(m t!e W"(and acc"mplis! s'c! tass as identiied and designated as t!e (esp"nsibilities " Hend"(t!("'g!"'t t!is C"nt(act. Hend"( s!all !ave a't!"(ity t" inc'( c"sts and e)penses



27/37


necessa(y t" pe("(m t!e W"(, s'bect t" t!e limitati"ns speciied !e(ein and anyattac!ments.

3. ' ermination $!is C"nt(act may be te(minated by t!e City %it!"'t ca'se 'p"n ten 10 days %(ittenn"tice t" Hend"(. Hend"( %ill be paid "( all W"( pe("(med p(i"( t" t!e te(minati"n date in

acc"(dance %it! t!e c"mpensati"n p("visi"ns set "(t! in *)!ibit attac!ed !e(et". !eCity (ese(ves t!e (ig!t t" cancel t!is C"nt(act %it! ca'se, eective at a time " its c!""sing,by p("viding %(itten n"tice " te(minati"n t" Hend"(. W"( in p("g(ess %"'ld be c"mpletedat t!e Citys "pti"n.

!is C"nt(act is c"ntingent 'p"n t!e City C"'ncils app("p(iati"n " s'icient 'nds "( t!eW"( c"ntemplated 'nde( t!is C"nt(act. @n t!e event t!at s'icient 'nds a(e n"tapp("p(iated "( t!e W"(, t!e City s!all !ave t!e (ig!t t" te(minate t!e C"nt(act, eectiveimmediately, %it!"'t te(minati"n c!a(ge "( "t!e( liability, by p("viding %(itten n"tice "te(minati"n t" Hend"(.

5. ?endor to Direct Wor. $

Hend"( s!all c"nt("l and di(ect t!e pe("(mance " t!e W"( p'(s'ant t" t!is C"nt(act,s'bect t" t!e Citys "ve(sig!t. !e City (ese(ves t!e (ig!t t" inspect, (evie% and app("ve t!eW"( " Hend"( t" ass'(e t!at it !as been c"mpleted as speciied, be"(e payment.

6. Performance 0tandard $-ll d'ties by Hend"( "( designees s!all be pe("(med in a manne( c"nsistent %it! acceptedp(actices "( "t!e( simila( W"(.

7. Compensation $a. "tal C"mpensati"n !e City ag(ees t" pay c"mpensati"n "( t!e satisact"(y

pe("(mance " t!e W"( in acc"(dance %it! *)!ibit , %!ic! c"mpensati"n s!all n"te)ceed TNNNNNNNNNNNNNN %it!"'t p(i"( %(itten a't!"(iAati"n ("m City. Payment s!all

be made ate( (evie% and a't!"(iAati"n by t!e City. &aid a't!"(iAati"n s!all bec"nditi"ned 'p"n t!e s'bmittal " an inv"ice setting "(t! a b(ead"%n " t!e se(vicespe("(med and c"sts inc'((ed. &'c! payment s!all be 'll c"mpensati"n "( W"(pe("(med and


28/37


p("vide a detailed desc(ipti"n " t!e W"( pe("(med d'(ing t!e m"nt!, t!e n'mbe( " !"'(sspent pe("(ming s'c! W"(, any (eimb'(sable c"sts and e)penses t!at !ave beenapp("ved by t!e City and %e(e inc'((ed in c"nnecti"n %it! s'c! W"(. -cc'(ate inv"icesm'st !ave t!e P'(c!ase 4(de( >'mbe( clea(ly ma(ed "n t!e inv"ice and %ill be paid nett!i(ty +0 days, ate( (eceipt " an 'ndisp'ted inv"ice. @nv"ices s!all be s'bmitted t" t!e"ll"%ing add(ess

City " $ynn%""d-ttn -cc"'nts PayableP4 ") 5008$ynn%""d W- 980365008

8. Representations $Hend"( (ep(esents and %a((ants t!at it !as t!e (eB'isite t(aining, sill and e)pe(iencenecessa(y t" p("vide W"( and is app("p(iately acc(edited and licensed by all applicableagencies and g"ve(nmental entities.

Hend"( %ill p("vide and maintain t(ained pe(s"nnel and adeB'ate acilities and eB'ipment t"

pe("(m t!e W"(.

9. %ndependent Contractor $@t is t!e intenti"n and 'nde(standing " t!e pa(ties t!at Hend"( s!all be an independentc"nt(act"( and t!at t!e City s!all be neit!e( liable "( n"( "bligated t" pay sic leave,vacati"n pay "( any "t!e( beneit " empl"yment, n"( t" pay any s"cial sec'(ity "( "t!e( ta)t!at may a(ise as an incident " empl"yment. Hend"( s!all pay all inc"me and "t!e( ta)esas d'e. @nd'st(ial "( "t!e( ins'(ance t!at is p'(c!ased "( t!e beneit " Hend"( s!all n"t bedeemed t" c"nve(t t!is C"nt(act t" any empl"yment c"nt(act. @t is (ec"gniAed t!at Hend"(may "( %ill be pe("(ming se(vices d'(ing t!e te(m " t!e C"nt(act "( "t!e( pa(ties and t!att!e City is n"t t!e e)cl'sive 'se( " t!e Hend"(s se(vices.

10. %nspection.W"( 'nde( t!is C"nt(act s!all be s'bect t" (evie% and e)aminati"n by t!e City at all times,and s!all be s'bect t" its app("val. Hend"( s!all pe(i"dically c"ne( %it! t!e City d'(ing t!ec"'(se " W"(. Hend"( s!all p(epa(e and p(esent any in"(mati"n and mate(ials e.g. adetailed "'tline " c"mpleted %"( as may be pe(tinent, necessa(y, "( (eB'ested by t!e Cityt" dete(mine t!e adeB'acy " t!e W"( as it p("g(esses "( t" dete(mine Hend"(s p("g(ess.

!e maing "( ail'(e "( delay in maing s'c! e)aminati"n s!all n"t (elieve Hend"( "(esp"nsibility "( pe("(mance " t!e W"( in acc"(dance %it! t!is C"nt(act, n"t%it!standingt!e Citys n"%ledge " deective "( n"nc"mplying pe("(mance, its s'bstantiality "( t!eease " its disc"ve(y. Hend"( s!all p("vide t!e City s'icient, sae and p("pe( acilities andeB'ipment "( s'c! inspecti"ns and (ee access t" s'c! acilities.

11. Pre/ailing Wages$@ (eB'i(ed by t!e speciicati"ns "( by RCW +9.12, p(evailing %ages s!all be paid. Hend"(speciically ag(ees t" c"mply %it! RCW +9.12 and t" ile all (eB'i(ed "(ms, ce(tiicati"ns,and aidavits necessa(y t" c"mply %it! Fede(al and &tate la%s be"(e inal payment s!allbe made t" t!e Hend"(. !e latest p(evailing %age (ate in"(mati"n is availablepe( t!e &tate" Was!ingt"n, Depa(tment " $ab"( and @nd'st(ies, @nd'st(ial Relati"ns Divisi"n.



29/37


12. Record=Jeeping and Rigt to +udit $Hend"( s!all p("mptly '(nis! t!e City %it! s'c! in"(mati"n (elated t" t!e W"( as may be(eB'ested by t!e City. ntil t!e e)pi(ati"n " t%enty"'( 23 m"nt!s ate( inal payment "t!e c"mpensati"n payable 'nde( t!is C"nt(act, Hend"( s!all p("vide t!e City access t" andt!e City s!all !ave t!e (ig!t t" e)amine, a'dit and c"py all " Hend"(s b""s, d"c'ments,pape(s and (ec"(ds %!ic! a(e (elated t" W"( "( t!is C"nt(act.

1+. Property and Confidential %nformation $Hend"( s!all n"t, %it!"'t t!e p(i"( %(itten c"nsent " t!e City, discl"se t" t!i(d pa(ties anyin"(mati"n (eceived in c"nnecti"n %it! W"( 'nless

a !e in"(mati"n is n"%n t" Hend"( be"(e (eceiving t!e same di(ectly "(indi(ectly in c"nnecti"n %it! W"(:

b !e in"(mati"n is in t!e p'blic d"main at t!e time " discl"s'(e byHend"(: "(

c !e in"(mati"n is (eceived by Hend"( ("m a t!i(d pa(ty %!" d"es n"t!ave an "bligati"n t" eep t!e same c"nidential.

13. %ndemnification.&'bect t" limitati"ns !e(ein, Hend"( (eleases and s!all deend, indemniy, and !"ld!a(mless t!e City and its "icials, "ice(s, empl"yees and agents ("m and against allclaims, c"st liabilities, damages, and e)penses, incl'ding, b't n"t limited t", (eas"nableatt"(neys ees a(ising di(ectly "'t " "( in c"nnecti"n %it!

a -ny a'lt, negligence, st(ict liability "( p("d'ct liability " Hend"( inc"nnecti"n %it! t!e W"( "( t!is C"nt(act:

b -ny lien asse(ted 'p"n any p("pe(ty " t!e City in c"nnecti"n %it! W"("( t!is C"nt(act:

c -ny ail'(e " Hend"( "( W"( t" c"mply %it! any applicable la%,"(dinance, ('le, (eg'lati"n, "(de(, license, pe(mit and "t!e( (eB'i(ement,n"% "( !e(eate( in eect, " any g"ve(nmental a't!"(ity: "(

d -ny b(eac! ", "( dea'lt 'nde(, t!is C"nt(act by Hend"(.

!is indemniicati"n p("visi"n s!all apply t" t!e 'll e)tent pe(mitted 'nde( applicable la%.;"%eve(, n"t!ing in t!is p("visi"n s!all (eB'i(e Hend"( t" indemniy t!e City against anyliability "( damages a(ising "'t " b"dily in'(y "( p("pe(ty damages ca'sed by "( (es'lting("m negligence " t!e City. F'(t!e(, in t!e case " c"nc'((ent negligence " Hend"( and t!eCity, Hend"( s!all be (eB'i(ed t" indemniy t!e City "nly t" t!e e)tent " t!e negligence "t!e Hend"(.

Hend"( (eleases and s!all deend, indemniy and !"ld !a(mless t!e City and its "icials,"ice(s, empl"yees and agents ("m and against all claims, c"st, liabilities, damages,e)penses incl'ding, b't n"t limited t" (eas"nable att"(neys ees, and ("yalties based 'p"nany act'al "( alleged in(ingement "( misapp("p(iati"n " any patent, c"py(ig!t, t(ade sec(et,t(adema(, "( "t!e( intellect'al p("pe(ty (ig!t by any W"(. F'(t!e(, i any W"( in(inges "(misapp("p(iates any patent, c"py(ig!t, t(ade sec(et, t(adema(, "( "t!e( intellect'al p("pe(ty(ig!t, Hend"( s!all eit!e(

a P("c'(e "( t!e City t!e (ig!t t" 'se s'c! intellect'al p("pe(ty (ig!ts: "(b /"diy s'c! W"( s" t!at t!e W"( n" l"nge( in(inges "( misapp("p(iate any

s'c! (ig!t.



30/37


15. %nsurance $Hend"( m'st p("vide t!e ins'(ance as set "(t! in *)!ibit C attac!ed !e(et".

16. Warranty $Hend"( !e(eby %a((ants t!at all W"( '(nis!ed 'nde( t!is C"nt(act %ill 'lly meet all(eB'i(ements "( B'ality " %"(mans!ip and all "t!e( (eB'i(ements " t!e speciicati"ns "(

s'c! W"(. Hend"( s!all be (eB'i(ed t" "btain and assign t" t!e City all available %a((anties("m sepa(ate man'act'(e(s "( s'pplie(s "( any pa(ts, eB'ipment "( "t!e( mate(ialsinc"(p"(ated int" t!e W"(. Hend"( ag(ees t" p("vide s'c! additi"nal %a((anties "( t!eW"( as may be desc(ibed and set "(t! in *)!ibit -.

17. &otices $-ny n"tices (eB'i(ed "( pe(mitted t" be given 'nde( t!is C"nt(act s!all be given in %(iting ands!all be delive(ed a in pe(s"n, b by ce(tiied mail, p"stage p(epaid, (et'(n (eceipt(eB'ested, c by elect("nic t(ansmissi"n in t!e "(m " email "( acsimile, "( d by ac"mme(cial "ve(nig!t c"'(ie( t!at g'a(antees ne)t day delive(y and p("vides a (eceipt, ands'c! n"tices s!all be add(essed as "ll"%s

" City

P'(c!asing and C"nt(actsCity " $ynn%""dP.4. ") 5008$ynn%""d, W- 980365008Fa) 32577856+2

" Hend"(

4( t" s'c! "t!e( add(ess as may be designated in %(iting by t!e pa(ties.

18. Aeneral Pro/isions $

a. *nti(e -g(eement. !is C"nt(act, incl'ding its attac!ments, c"ntains t!e enti(e'nde(standing bet%een City and Hend"( %it! (espect t" t!e W"(. -ny p(i"( "(c"ntemp"(ane"'s ag(eements, p("mises, neg"tiati"ns "( (ep(esentati"ns n"t e)p(esslyset "(t! !e(ein, a(e " n" "(ce "( eect. &'bseB'ent m"diicati"ns "( amendments t"t!is C"nt(act s!all be in %(iting and s!all be signed by t!e pa(ties t" t!is C"nt(act.&e(vices t" be pe("(med by Hend"( "( City t!at a(e "'tside t!e sc"pe " se(vices "t!is C"nt(act s!all be pe("(med p'(s'ant t" %(itten ag(eements sepa(ately neg"tiated.

b. >" its and (at'ities. Hend"(s m'st n"t "e(, n"( can City empl"yees accept, gits,g(at'ities, l"ans, t(ips, av"(s, special disc"'nts, se(vices, "( anyt!ing " ec"n"mic val'e

in c"n'ncti"n %it! City b'siness p(actices. @t is als" 'nla%'l "( any"ne t" "e(an"t!e(, t" inl'ence "( ca'se !im "( !e( t" (e(ain ("m s'bmitting a bid. Hend"(s andCity empl"yees m'st st(ictly ad!e(e t" t!e applicable stat'tes and "(dinances "( et!icsin c"nt(acting and p'(c!asing, incl'ding t!e $ynn%""d C"de " *t!ics, C!apte( 2.93$/C, and t!e C"de " *t!ics "( /'nicipal 4ice(s, C!apte( 32.2+ RCW. !is p("visi"nis applicable t" any b'siness p(actice, %!et!e( a c"nt(act c"nditi"n, bid p(actice, "( atany activity (elated t" City b'siness.

City Website Design and Replacement +0 Rev. 05.28.10RFP# 1977


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c. >" C"nlict " @nte(est. Hend"( c"ni(ms t!at Hend"( d"es n"t !ave a b'siness inte(est"( cl"se amily (elati"ns!ip %it! any City "ice( "( empl"yee %!" %as, is, "( %ill beinv"lved in vend"( selecti"n, neg"tiati"n, d(ating, signing, administ(ati"n "( eval'ati"n" Hend"(s pe("(mance.

d. C"mpliance %it! $a%. Hend"( s!all c"mply %it! all applicable ede(al, state and l"cal

la%s in eect at t!e time " t!e pe("(mance " t!e W"( 'nde( t!is C"nt(act.

e. $icenses, Pe(mits and &imila( -'t!"(iAati"n. Hend"(, at n" e)pense t" City, s!allsec'(e and maintain in 'll "(ce and eect d'(ing t!e te(m " t!is C"nt(act, all (eB'i(edlicenses, pe(mits, and simila( legal a't!"(iAati"ns, and c"mply %it! all (eB'i(ementst!e(e".

. $a%


32/37


%& W%'&400 W>4R4(F, t!e City and Hend"( !ave e)ec'ted t!is -g(eement as " t!e datei(st ab"ve %(itten.

C@= 4F $=>>W44D H*>D4R

D"n "'g!, /ay"( &ignat'(e

NNNNNNNNNNNNNDate P(inted >ame

NNNNNN

+''40' -2: itle

Pat(ic $. D'gan, @nte(im Finance Di(ect"( Date

Date

+0 +PPR(?4D '( F(R5:

NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN*(ic F(im"dt, City -tt"(ney

NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNDate



33/37


4K>%-%' C E %&0)R+&C4 R4)%R454&'

19. %nsurance $Hend"( m'st p("vide ins'(ance as "ll"%s

Wor.erLs Compensation and 4mployerLs 3iability Co/erage c"ve(age "( ins'(ance inacc"(dance %it! t!e applicable la%s (elated t" %"(e(s c"mpensati"n, and empl"ye(sliability ins'(ance %it! limits n" less t!an T1,000,000 incl'ding T1,000,000 "( b"dily in'(yby -ccident, eac! accident: and T1,000,000 b"dily in'(y by disease, eac! empl"yee: andT1,000,000 b"dily in'(y, p"licy limit incl'ding b't n"t limited t", t!e Was!ingt"n @nd'st(ial@ns'(ance -ct and t!e la%s " t!e state in %!ic! any s'c! pe(s"n %as !i(ed, (ega(dless "%!et!e( s'c! c"ve(age "( ins'(ance is mandat"(y "( me(ely elective 'nde( t!e la%. @n case" s'bc"nt(acted %"(, Hend"( s!all (eB'i(e eac! s'bc"nt(act"( t" p("vide W"(e(sC"mpensati"n ins'(ance "( t!ei( empl"yees 'nless Hend"( c"ve(s s'c! empl"yees.

?4&D(RL0 3%+-%3%'2 +&D PR(P4R'2 D+5+A4 %&0)R+&C4: H*>D4R &;-$$PR4CR* ->D /-@>-@> DR@> ;* $@F* 4F ;@& C4>R-C ->D DR@>P*RF4R/->C* 4F W4RK, C4//*RC@-$ *>*R-$ $@-@$@=, ->D -4/4@$*$@-@$@= @>&R->C*, 4 PR4*C ;* C@= ->D H*>D4R FR4/ ->D --@>&

-$$ C$-@/&, D-/-*&, $4&&*& ->D *P*>&*& -R@&@> 4 4R R*&$@>FR4/ ;* P*RF4R/->C* 4F ;*&* &*RH@C*&, -& D*-@$*D ;*R*@>, W@;@>&R->C* C4/P->@*& 4R ;R4; &4RC*& -PPR4H*D = ;* &-*@>&R->C* C4//@&&@4>*R PR&-> 4 RCW C;-P*R 38. ;* C@=R*&*RH*& ;* R@;& 4 R*J@R* ;@;*R $@/@& &;4$D @ D**/ @>*C*&&-R= @> ;* *& @>*R*& 4F ;* P$@C$

a !e ins'(ance p"licies s!all incl'de t!e City as -dditi"nal @ns'(ed "n a P(ima(yasis %it!"'t limitati"n, and s!all incl'de "t!e(s i (eB'i(ed by t!e C"nt(actd"c'ments.

b Ce(tiicate " @ns'(ance and a sepa(ate page s!"%ing t!e -dditi"nal @ns'(ed*nd"(sement s!all be iled %it! t!e City ate( a%a(d b't be"(e e)ec'ti"n " t!ec"nt(act, "( a p(ima(y p"licy " c"mme(cial gene(al liability ins'(ance, meeting t!e(eB'i(ements set "(t! !e(ein. !is Ce(tiicate s!all be s'bect t" app("val by t!eCity as t" c"mpany, te(ms and c"ve(age. Fail'(e " t!e vend"( t" 'lly c"mply %it!t!e (eB'i(ements set "(t! !e(ein (ega(ding ins'(ance s!all be c"nside(ed a mate(ialb(eac! " c"nt(act and s!all be ca'se " immediate te(minati"n " t!e C"nt(act and" any and all "bligati"ns (ega(ding t!e same.

c !e Ce(tiicate " @ns'(ance and acc"mpanying -dditi"nal @ns'(ed *nd"(sement,s!all p(int t!e "ll"%ing 'nde( t!e desc(ipti"n ield

d Hend"( s!all n"t begin %"( 'nde( t!is C"nt(act 'ntil all (eB'i(ed ins'(ance !as been"btained and t!e City !as app("ved s'c! ins'(ance, n"( s!all Hend"( all"%s'bc"nt(act"( t" c"mmence %"( 'ntil t!e same ins'(ance (eB'i(ements !ave beenc"mplied %it! by s'c! s'bc"nt(act"(. &aid ins'(ance s!all p("vide c"ve(age t"Hend"(, any s'bc"nt(act"( pe("(ming %"( p("vided by t!is C"nt(act, and t!e City.!e c"ve(age s" p("vided s!all p("tect against claims "( pe(s"nal in'(ies, incl'dingaccidental deat!, as %ell as claims "( p("pe(ty damages %!ic! may a(ise ("m any

City Website Design and Replacement ++ Rev. 05.28.10RFP# 1977


34/37


act "( "missi"n " Hend"( "( s'bc"nt(act, "( by any"ne di(ectly "( indi(ectly inv"lved"( empl"yed by eit!e( " t!em.

e -pp("val " t!e ins'(ance by t!e City s!all n"t (elieve "( dec(ease t!e liability " t!eHend"( "( any damages a(ising ("m Hend"(s W"(.

@ns'(ance s!all p("vide, at a minim'm, t!e types " ins'(ance c"ve(age, liabilitylimits and end"(sements as set "(t! bel"% and s!all be incl'ded in all applicablep"licies and "n t!e Ce(tiicate " @ns'(ance. !e ins'(ance c"ve(ages listed bel"%s!all p("tect t!e Hend"( and t!e City ("m claims "( damages " b"dily in'(y,incl'ding deat! (es'lting t!e(e("m, as %ell as claims "( p("pe(ty damage, %!ic!may a(ise ("m "pe(ati"ns 'nde( t!is C"nt(act, %!et!e( s'c! "pe(ati"n be by itsel "(by any s'bc"nt(act"( "( by any"ne di(ectly empl"yed by eit!e( " t!em, it being'nde(st""d t!at it is t!e Hend"(s "bligati"n t" en"(ce t!e (eB'i(ements " t!issecti"n in (espect t" any s'bc"nt(act"( empl"yed "( t!is p("ect

1. C"mme(cial ene(al "dily in'(y and P("pe(ty Damage @ns'(ance ands!all incl'de

a. P(emises and 4pe(ati"ns:b. 4%ne(s and Hend"(s P("tective:c. P("d'cts $iability incl'ding c"mpleted 4pe(ati"ns C"ve(age:d. C"nt(act'al $iability:e. ("ad F"(m P("pe(ty Damage:. C"mme(cial F"(m t" incl'de *)tended "dily @n'(yg. *mpl"yees as -dditi"nal @ns'(ed:!. *)pl"si"n, C"llapse and nde(g("'nd ;aAa(d:i. @ndependent Hend"(s:

. Pe(s"nal @n'(y:. &t"p ap: andl. C("ss $iability Cla'se.

2. P("essi"nal $iability @ns'(ance incl'ding *(("(s and 4missi"ns asapp("p(iate t" W"( pe("(med. P("essi"nal $iability @ns'(ance incl'ding*(("(s and 4missi"ns s!all be %(itten "n a "ll"%ing "(m basis %it! limits" in n" case less t!an T1,000,000.

+. -'t"m"bile "dily @n'(y and P("pe(ty Damage @ns'(ance s'icient t"c"ve( any d(iving t!at is di(ectly (eB'i(ed "( t!e pe("(mance " t!e stated%"(.

3. ene(al $iability C"mme(cial ene(al $iability @ns'(ance s!all be %(itten%it! limits " liability " n" less t!an T1,000,000 c"mbined single limits,

pe( "cc'((ence and T2,000,000 in agg(egate.

5. mb(ella $iability @ns'(ance s!all be %(itten "n a "ll"%ing "(m basis %it!limits ", in n" case less t!an, T2,000,000.



35/37


g >"t!ing c"ntained in t!ese ins'(ance (eB'i(ements is t" be c"nst('ed as limiting t!ee)tent " t!e Hend"(s (esp"nsibility "( payment " damages (es'lting ("m"pe(ati"ns 'nde( t!is C"nt(act.

! !e c"ve(age p("vided by t!e ene(al $iability and t!e -'t"m"bile $iability isp(ima(y t" any ins'(ance maintained by t!e City.

i !e incl'si"n " m"(e t!an "ne ins'(ed 'nde( t!is p"licy s!all n"t aect t!e (ig!ts "any ins'(ed as (espects t" any claims, s'it "( 'dgment made "( b("'g!t by "( "(any "t!e( @ns'(ed "( by "( "( any empl"yee " any "t!e( @ns'(ed. !is p"licy s!allp("tect eac! @ns'(ed in t!e same manne( as t!"'g! a sepa(ate p"licy !ad beeniss'ed t" eac!, e)cept t!at n"t!ing !e(ein s!all "pe(ate t" inc(ease t!e c"mpanysliability bey"nd t!e am"'nt "( am"'nts "( %!ic! t!e c"mpany %"'ld !ave beenliable !ad "nly "ne @ns'(ed been named.

!e Ce(tiicate " @ns'(ance -CC4RD F"(m 25& cancellati"n cla'se s!all beamended as "ll"%s

Should any of the above described policies be cancelled, changed orreduced in coverage before the expiration date, the issue company will mail! day written notice through certified mail, to the certificate holder named atthe left.

!e(e s!all be incl'ded in t!e gene(al liability ins'(ance c"nt(act'al c"ve(ages'iciently b("ad t" ins'(e t!e p("visi"ns " t!at &ecti"n !e(ein entitled O;"ld;a(mless Cla'se.

l &'c! ins'(ance s!all be maintained as (eB'i(ed ab"ve, and any additi"nalc"ve(ages and limits as t!e City may ("m time t" time speciy t" p("tect t!e City, itss'ccess"( and assigns ("m any claims, l"sses !a(m, c"sts, liabilities, damages, and

e)penses incl'ding b't n"t limited t" (eas"nable att"(neys ees t!at may a(ise "'t" any p("pe(ty damage, b"dily in'(y incl'ding deat! "( p("essi"nal liability elatedt" W"( pe("(med.

m Fail'(e t" c"mply %it! p("visi"ns c"ntained !e(ein s!all n"t %aive t!e (esp"nsibility" t!e Hend"( t" p("vide t!e (eB'i(ed p("tecti"n.



36/37


C(&'R+C' R4?%4W +CJ&(W34DA454&'

!is sample " t!e R"'tine &e(vices C"nt(act !as been (evie%ed and

is acceptable

is acceptable as n"ted

&igned NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN

P(inted >ame NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN

Hend"( NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN

Date NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN



37/37


;$ RFP R40P(&04 0)-5%''+3 C>4CJ3%0'

?endor sall submit a response in te folloing formatM please note tat &( PDF orscanned RFP response submissions ill be accepted$ +ll submissions must be in 50Word and6or 4cel$

1. Hend"( s!all c(eate "ne "(iginal (esp"nse*labeled HoriginalI %it! "(iginal signat'(e&ee ab 1 and tree *

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City Website Design RFP FINAL 05.28.10

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