CIVIL AIR PATROL Michigan Wing
Guidelines & Procedures for Securing Funds
Current Version: 21 APRIL 2017
MIWG DEVELOPMENT SECTION
Maj Frank Ross Maj Mike Seiloff Director Wing Development Assistant Wing Development Officer MIWG Development MIWG Development 313-320-4454 616-430-4533 [email protected] [email protected]
It is quite reasonable for the Civil Air Patrol to expect reduced funding in coming years from the U.S. Air Force as a result of a major effort towards a smaller, more efficient government. Consequently, Civil Air Patrol should anticipate its level of funding from the U.S. Air Force to decline in future years, or sooner! To remedy this situation, the Michigan Wing has embarked on an aggressive strategic plan to use its documented status as a recognized 501(c)3 charitable organization. We will guide you to new and stable revenue streams that will supplement government-funding sources and, thus, enhance your ability to continue in accomplishing CAP’s three Congressionally-Mandated Missions: Emergency Services, Cadet Programs, and Aerospace Education.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
1
TABLE OF CONTENTS PAGE I. INTRODUCTION A. Why is there is Less Funding Available for CAP.…………… 3 B. Establishing the MIWG Development Section………………. 4 C. CAP Regulation/Forms Required for Funding………………... 4 D. Submitting Your Fundraising Ideas for this Manual………… 5 E. How to Identify, Approach, Sell and Maintain Donors………. 5 F. How to Use this Manual………………………………………… 7
II. LOCAL, STATE AND FEDERAL “CAMPAIGNS”
A. Introduction…………………………………………………….… 8 B. Combined Federal Campaign (CFC) ……………………….. 8 C. Wreaths Across America……………………………………….. 10 III. GRANTS A. Introduction to Grant Funding ………………………………. 13 B. Grant Sources for MIWG Squadrons/Flights ……………. 16 C. Localized Grant Sources for Local Units/Groups…………… 19 D. Community Foundations in Michigan………………………... 22 IV. “VOLUNTEER HOURS” GRANT OPPORTUNITY A. Introduction……………………………………………………… 23 B. MIWG’s Role……………………………………………………. 24 C. MIWG Group and Local Unit Role………………………........ 24 V. “MATCHING GIFTS” FROM EMPLOYERS A. Introduction……………………………………………………… 26 B. MIWG’s Role……………………………………………………. 27 C. MIWG Group and Local Unit Role……………………………. 28 VI. CORPORATE DONATIONS A. Introduction……………………………………………………… 29 B. MIWG’s Role……………………………………………………. 30 C. MIWG Group and Local Unit Role……………………………. 30 VII. DONATIONS FROM INDIVIDUALS (Including ENDOWMENTS) A. Introduction……………………………………………………… 31 B. MIWG’s Role……………………………………………………. 32 C. MIWG Group and Local Unit Role……………………………. 32
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
2
PAGE VIII. OTHER FUNDRAISING IDEAS A. Introduction……………………………………………………… 33 B. MIWG’s Role……………………………………………………. 33 C. MIWG Group and Local Unit Role……………………………. 34 D. Some Innovative Ideas to be Considered…………………… 34 - Revenue Sharing Models…………………………………. 34 - Buffalo Wild Wing Restaurant Fundraiser...........………. 34 - Major-Event Outdoor Cleanup……………….…………… 35 - Major-Event Parking Assistance…………………………. 35 - Additional Fund Raising Ideas……………………………. 36
Concession Booths
Sale of Advertising
Car & Aircraft Washes
Bake Sales
Sale of Items IX. “HOW TO” CONDUCT A FUNDRAISING ACTIVITY
A. Introduction …………………………………………………….... 37 B. Sample Letters …………………………………………………. 39 C. Successful Grant Writing ………………………………………. 44
1. What is a Grant?.................................................... 44 2. Sources of Grants ………………………………...... 45 3. Where to Begin?.................................................... 45 4. Before you Begin …………………………………… 46 5. Writing Your Proposal ……………………………… 47 6. Organization and Components …………………… 48 7. Plan of Operation …………………………………... 51 8. Check List for Grant Writers ………………………. 52 9. Sample “Table of Content” ………………………… 54 10. Sample Evaluation Plan …………………………… 54
X. APPENDICES
A. APPENDIX-A Forms and Applications……………………………….…. 58 1. MIWG Form 173-4 Approval of Unit Fundraising/Dues Assessment. 59 2. MIWG Application to List a Fundraising Activity/Program…………... 61 3. IRS 501(c)(3) CAP Tax Exempt Letter ………………………………. 65
B. APPENDIX-B Major Grant-Making Foundations…………………….… 66 C. APPENDIX-C Companies Offering “Volunteer Hour Grants” ………… 109 D. APPENDIX-D Companies Offering a Matching Gift Program……….... 115
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
3
I. INTRODUCTION
A. WHY ISTHERE LESS FUNDING AVAILABLE FOR CAP
There is a growing sentiment among the general public that government at all levels
must become more efficient by doing more with less funding. Therefore, it is quite
reasonable for Civil Air Patrol to expect that in coming years, funding from the U.S. Air
Force for its missions will decline, along with the general push for smaller more efficient
government. Consequently, Civil Air Patrol should anticipate that its level of funding
from the U.S. Air Force will inevitably decline in future years, or sooner.
To remedy this situation, CAP Michigan Wing has embarked on a new strategic plan to
use its documented status as a recognized 501(c)3 charitable organization to create
new stable revenue streams to supplement funding from governmental sources and,
thus, enhance its ability to accomplish all three of its Congressionally-mandated
missions.
In fundraising for CAP, you are limited by three very important rules:
(1) You cannot commit fraud (deliberate deceit or deliberate nondisclosure of
relevant information) in order to raise funds.
Such practices are not only unethical, they are also illegal and subject to severe
criminal and civil penalties. Since it also violates CAP’s core value of Integrity, it
would, in all likelihood, subject a member to severe discipline up to and including
dismissal.
(2) You must comply with all state laws applicable to fundraising activities.
(3) You must also comply with all CAP regulations applicable to fundraising.
Subject to the above limitations, your fundraising activities are limited only by your
motivation, innovation and knowledge of available funding programs.
As an Example:
Did you know that if you work for a company that has a “Volunteer Hours Grants”
Program and you are a member of CAP, you can receive funding for the Wing, your
Squadron or Group based on the hours you serve as a CAP member! Just sign up with
your company! (See APPENDIX-C Companies Offering a “Volunteer Hour Grants”)
OR, did you know that if you work for a company that has a “Matching Gifts” Program,
the donations that you make to CAP might be eligible for a Matching Gift from your
employer, as long as the gift meets the minimum established for such gifts! (See
APPENDIX-D Companies Offering a “Matching Gift Program”)
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
4
B. ESTABLISHING THE MICHIGAN WING DEVELOPMENT SECTION
Michigan Wing Command noted that responsibility for development of new revenue
streams for its three missions did not appear to officially or unofficially exist at the Wing,
Group, or Squadron/Flight levels. At most, there was only a simple form (i.e., MI Wing
CAPF 173-4) that could be used by a lower echelon unit to request approval of a
proposed fundraising activity. Further, there was no central resource that the lower
echelon units could turn to as a guide to help them develop their plan for identifying and
tapping into a long-term, stable fundraising revenue stream to maintain and enhance
their Emergency Services, Cadet Programs, and Aerospace Education offerings.
Recognizing this opportunity, Michigan Wing Command established the MIWG
Development Section to provide a central resource for such expertise and to
disseminate such valuable information freely to all lower echelons of Michigan Wing. It
is an integral part of the MIWG Commander’s Staff as illustrated in the MIWG
Organization Chart below:
C. CAP REGULATIONS/FORMS REQUIRED FOR FUNDING
All CAP Units/Groups must submit a completed MIWG FORM 173-4 Request for
Approval of Unit Fundraising or Dues Assessment through the Wing Chain-of-
Command for formal approval by the Wing Commander for each proposed fundraising
activity it intends to conduct:
CAP Squadron/Flight ->CAP Group -> CAP Wing Commander
CAP Group -> CAP Wing Commander
The MIWG FORM 173-4 Request for Approval of Unit Fundraising or Dues
Assessment can be found in APPENDIX-A Forms and Applications.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
5
D. SUBMITING YOUR FUNDRAISING IDEAS FOR THIS MANUAL
In the following sections of this document, the reader will find a veritable buffet of
valuable fundraising ideas to use in order to develop reliable revenue sources for your
CAP unit. This list is not considered to be exhaustive of all possible fundraising
opportunities that exist for CAP. Therefore, the Michigan Wing Development Section
solicits your participation in further enhancement of this resource by offering your own
ideas to add to this buffet of ideas for other CAP units to use.
If you have ideas and/or recommendations for fundraising programs or activities not
listed in this Manual, please share them with us for consideration of inclusion by
completing and submitting an MIWG Application to List a Fundraising Activity or
Program found in the APPENDIX-A Forms and Applications
E. IDENTIFY, APPROACH, SELL, AND MAINTAIN SOURCES OF FUNDING
1. IDENTIFY YOUR UNIT’S FUNDING SOURCES
Identification of the most appropriate funding sources for your needs depends on the
following:
The geographic reach of the MIWG echelon that you are trying to get funding for.
The purpose/end use of the funding that you are trying to obtain.
2. APPROACH YOUR UNIT’S FUNDING SOURCES
The approach used to elicit funding for your Group/Squadron/Flight needs depends
greatly upon the funding source that you want to approach. For example:
You approach an individual donor on a personal or networking basis.
You approach business or corporate donors based on their published “social
responsibility” information and through business networking connections.
You approach each separate grantmaking foundation in the method(s) that they
specify as an appropriate method by which to approach them. These methods
are usually found on the foundation’s website or by a brief letter of inquiry to
those who do not have an internet presence.
3. SELL THE FUNDING SOURCES ON YOUR UNIT’S NEEDS & PROGRAMS
Just like your “approach” to your potential funding sources, each different type of
funding source requires a different type of “sales presentation” that succinctly explains
to them how the program for which you are seeking funds will address the needs of your
“target market”. For example:
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
6
Individual donors are not as impressed by numeric details as they are with
wanting to feel comfortable that your programs align with the goals that they want
to financially support.
Businesses and corporations typically want to support efforts that affect the local
communities where their employees live and work. Additionally, they will also
want their donations to support something that is important to them (for example,
efforts to improve STEM Education of all school children).
Grantmaking foundations expect that your application to them for funding will
show an easily discernable connection to the specific areas they desire to focus
upon. Additionally, virtually all grantmaking foundations will expect you to provide
a detailed proposal that is supported by verifiable information about the “target
market” that your proposal intends to serve.
4. MAINTAIN YOUR UNIT’S FUNDING SOURCES
It makes no sense if you expend all of the effort described in #1 through #3 above
to identify, approach, and sell potential funding sources on your needs and
programs if you don’t bother to maintain them!
Well-maintained donors and other funding sources are much easier to elicit future
funding from than having to start the whole process over at Step # 1 above!
Maintaining your funding sources primarily involves the simple act of saying “Thank
you!” for their funding, and keeping in contact with them to show them how their funding
made a real difference in the success of the programs you offer. For example:
Grants almost always require that a formal grant report of some nature be
submitted to the grantmaker to demonstrate how their grant funding was used.
These can run the gamut from a simple one or two-page summary report to
highly complex reports that ask detailed questions about how the funding was
spent and how you measured the success or failure of your program.
Corporate and individual donors always appreciate a written “Thank you!” If you
fail to make this simple gesture, these donors will unfortunately remember you
…. in a very negative way! Odds are you will never be able to elicit another
donation from them!
Donors also love seeing actual evidence showing how their combined donations
were put to good use in your successful programs. This can be as simple as
sending them (by email or postal mail) a newsletter with pictures on a
semiannual basis to highlight how you used the donors’ combined funding to
successfully accomplish the goals of your program(s).
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
7
F. HOW TO USE THIS MANUAL
This document is intended to be an evolving, ever-changing document. When new or
updated information is received and vetted by the MIWG Development Section, it will be
added to the MIWG Master Copy of this document. Periodic updates will be published
and electronically undated on the MIWG Website and distributed to the following:
Members of the MIWG Development Team
Group Commanders, Deputy Commanders & Group Finance Officers
Squadron Commanders, Deputy Commanders & Squadron Finance Officers
Any other duty positions or Project Officers involved in possible fundraising
MIWG fundraising at all levels is intended to be a team effort. Therefore, MIWG
strongly encourages the sharing of ideas with all levels of MIWG. To that end,
MIWG Development Section will act as a clearinghouse for all fundraising ideas
submitted to it for consideration and distribution in this document. It shall be the
Development Section’s responsibility to promptly analyze and vet all suggested ideas
submitted to it for promulgation to the entire MIWG via this document. Once a new idea
is properly analyzed and vetted, it shall be added to the MIWG Master Copy of this
document so that it will be promulgated to the recipients noted above.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
8
II. LOCAL, STATE AND FEDERAL “CAMPAIGNS”
A. INTRODUCTION
The following “Campaigns” are those fundraising programs that are local, state or
federal in nature and available during a certain time of the year. They can be initiated
by individual unit effort, such as the local Wreaths Across America Campaigns, or may
be conducted wing-wide, as done in the Combined Federal Campaign.
B. COMBINED FEDERAL CAMPAIGN
NAME OF PROGRAM & FUNDING ENTITY
COMBINED FEDERAL CAMPAIGN (CFC) U.S. Federal Government - Office of Personnel Management (OPM) www.opm.gov
Listed Agency Name: Civil Air Patrol – Michigan Wing
Listed Agency Number: 60127
TYPE OF PROGRAM
Federal Campaign which is State-wide.
PURPOSE OF FUNDING
Looking for organizations having a substantial local presence in the geographical area
covered by the local campaign whose programs, services, benefits, etc. affect human
health and welfare of the target population.
POTENTIAL RANGE OF FUNDING AMOUNT
Funding amount is unlimited depending on the participation of the organization.
TIME OF YEAR FOR APPLICATION
Applications begin in February, approval in March and the campaign running annually
from October to December.
PROGRAM DESCRIPTION
The Combined Federal Campaign is similar to the United Way Campaign where federal
employees have the opportunity to make a single contribution or donate a portion of
their salary through a payroll deduction to the Civil Air Patrol – Michigan Wing #60127
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
9
PROGRAM APPLICATION
The application is submitted by the Civil Air Patrol - Michigan Wing and managed by the
Combined Federal Campaign Officer under the MIWG Development Section.
PROGRAM DETAIL
The CFC Michigan Campaign runs annually from September to December.
The MIWG will send out a Wing-wide electronic notification announcing the start of the
CFC Campaign.
Anyone who works for the federal government can make a donation through a payroll
deduction at their place of employment for the Michigan Wing Civil Air Patrol.
If you have parents, friends, acquaintances, who work for the federal government, or
you have school mates whose parents, friends or acquaintances work for the federal
government, ask them to make a donation to support your MIWG CAP organization. All
they have to do is go to their Human Resources Department and fill out the CFC
deduction request. They will need the 5-Digit CFC Number for CAP-MIWG:
#60127.
You can also post the announcement on Twitter, Facebook, etc. and electronically
spread the word through social media, encouraging your friends to support the Civil Air
Patrol - MIWG.
Once the campaign has ended, each Michigan CFC Regional Area will report the total
contributions donated to the Civil Air Patrol – MIWG No. #60127. Fifty percent (50 %)
of that amount will go to the MIWG to support its programs. The remaining fifty percent
(50 %) will be equally divided among the Squadrons within the Michigan CFC Regional
Area, and awarded at a special presentation. Contributions from other States or
Overseas will go directly to MIWG to support its programs.
If you have any questions, please contact Maj Frank Ross, CFC Officer, at
[email protected] or 313-320-4454.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
10
C. WREATHS ACROSS AMERICA™
NAME OF PROGRAM & FUNDING ENTITY
Wreaths Across America™
PO Box 249
Columbia Falls, ME 04623
http://www.wreathsacrossamerica.org/
TYPE OF PROGRAM
A nationally recognized program that honors and remembers all deceased veterans.
PURPOSE OF FUNDING
While the primary purpose of the Wreaths Across America™ campaign each holiday
season is to honor and remember the service and sacrifice of all deceased veterans, it
also has the potential of raising significant funds for any organization that assists the
Wreaths Across America™ organization in promoting wreath sponsorships. Therefore,
this is an easy, honorable and cost-effective way for local Groups/Squadrons/Flights to
raise funds. The funds are considered to be “unrestricted funds” for the
Groups/Squadrons/Flights participating in the wreath sponsorship campaign. In other
words, it is up to each Group/Squadron/Flight to determine how they want to spend the
$5.00 per wreath that they receive for each wreath sponsored by a donor.
POTENTIAL RANGE OF FUNDING AMOUNT
The potential funding amount is virtually unlimited. It depends on the success of the
Group/Squadron/Flight and their getting donors to sponsor wreaths.
Funds are collected by each participating Group/Squadron/Flight. A stipend of $5 is
returned for each $15 sponsorship sent in to Wreaths Across America™. These
stipends are returned to the registered Group/Squadron/Flight on a thirty (30) day
reimbursement cycle.
TIME OF YEAR FOR APPLICATION
The program runs from the beginning of the calendar year and ends the day after the
Thanksgiving holiday. Units can apply anytime online. (See Program Application)
PROGRAM DESCRIPTION
In 2007, Wreaths Across America™ expanded its program to enable cemeteries all over
the United States to place wreaths on individual graves to emulate the Arlington Wreath
Program.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
11
The Wreaths Across America™ Program seeks organizations such as CAP to help the
nation remember and honor its veterans laid to rest all over the country. This is
accomplished by raising funds from donors all across the United States to sponsor
wreaths. In return, Wreaths Across America™ sends a stipend $5 for each $15 wreath
sponsorship sold back to the local CAP organization to support its ongoing work.
If your MIWG Group/Squadron/Flight wishes to only sponsor wreaths and not receive
any money back, Wreaths Across America™ has a “3 for 2” program that is a perfect fit
to your needs! For every 2 wreaths sponsored, a 3rd wreath will be also delivered and
placed at the location your Group/Squadron/Flight chooses to support.
SPECIFIC WAA PROCEDURES:
Select a cemetery you will raise funds for. It could be Arlington National
Cemetery, or a cemetery in your state or local community. A list of participating
locations, along with ID numbers, can be found on the Wreaths Across
America™ web site.
You must register with the Wreaths Across America™ office by completing the
Group Fundraising Registration Form below before you begin fundraising.
You will be assigned a Wreaths Across America™ group ID number. It is
important to include this information on all donations remitted to us along with the
participating location ID number of the cemetery that your MIWG
Group/Squadron/Flight is sponsoring.
You will need a Group Leader. The Group Leader is responsible for passing
along all information and communications from Wreaths Across America™ to the
rest of the fundraising group, for being the main point of contact for Wreaths
Across America™, and for ensuring remittances are made at least every two
weeks.
Read the Wreaths Across America™ Reference Guide to get ideas on how to
raise funds.
Wreaths Across America™ wreath sponsorships are $15 per wreath.
PROGRAM APPLICATION
The application for Wreaths Across America™ must be completed online at:
http://www.wreathsacrossamerica.org/act-now/start-fundraising/
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
12
PROGRAM DETAIL
To access the full detail of this program, please go to: http://www.wreathsacrossamerica.org/
If you have any questions, please contact Lt Col Pam Saile, Wreaths Across America
Officer, at [email protected] or 248-420-7722.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
13
III. GRANTS
A. INTRODUCTION TO GRANT FUNDING
Grants from private foundations, community foundations, and governmental sources are
perhaps the least utilized method of fundraising in CAP. At the same time, grants are
probably the most efficient method of generating funding to support CAP’s Mission of
“Citizens Serving Communities.” Grant funding is essentially an agreement wherein one nonprofit organization, such as a
grantmaking foundation, agrees to provide another suitable nonprofit organization, such
as CAP, with the funds to conduct a specific program over a specified period of time.
This process is generally initiated by the organization that seeks to provide the
proposed program by means of a grant proposal.
The typical grant proposal to a potential grantmaker will contain:
Details about the organization proposing the program, including:
- Proof of the organization’s nonprofit status as a 501(c)3 or similar entity - The organization’s Mission Statement - Financial data to prove the organization’s financial ability to carry out the
proposed project
A description of the “target market” that the proposed program intends to
serve. Frequently, the grantmaking organization will insist on a detailed set of
demographics (gender, age distribution. ethnicity, etc.) regarding the “target
market.” There are many sources that can be used to obtain such information,
including detailed census data, American Community Survey data, publically
available school student counts and proficiency data, etc. The Michigan Wing
Development Section will happily provide CAP Units with assistance in
learning how to extract such detailed data appropriate for any proposed
grants.
A detailed description of the problem to be addressed or the unmet need that
the organization’s proposed program intends to address.
A detailed description of how the organization’s proposed program intends to
address the described problem or unmet need as identified. This includes a
detailed budget of materials, staffing, and other resources needed to
successfully carry out the proposed program. It is worthwhile noting that since
CAP is an all-volunteer organization, it has a distinct advantage in this regard
because CAP can easily demonstrate to the grantmaking organization that it
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
14
is not just using their resources to provide paid employment for its own staff
members.
A reasonable plan as to how the proposing organization will measure its
success or failure at meeting the unmet need or alleviating the previously
described problem.
Grant proposals are transmitted to the grantmaking organization in a number of different
ways. These include:
Via an online grant application website designed to ask the grant applicant all
of the appropriate questions that the grant maker wants addressed in the
applicant’s proposal. This online website will also typically allow the applicant
to attach pertinent financial documents, etc. to the applicant’s proposal prior
to submission.
Via a customized ‘fill in the blanks” form available online from the grantmaking
organization that allows the applicant ample space to answer the pertinent
questions of the grantmaker and may also ask the applicant to attach
additional pertinent financial documents, etc. as an integral part of the overall
grant application package. Such grant applications are typically forwarded to
the grantmaker via email.
Via a written document wherein the grantmaker describes specific items to be
addressed in the grant applicant’s proposal and leaves the construction of the
proposal up to the creativeness of the grant applicant. These grant proposals
may be transmitted to the grantmaker by email, if allowed, or sent by postal
mail if that is the wish of the grantmaking organization.
Potential grant applicants are well-advised to read and re-read the grantmakers’
published guidelines that will need to be followed in order to be considered.
The grantmakers’ published guidelines will likely reveal important information about the
grantmaker; the primary areas where they focus their grantmaking activities; possible
geographical limitations on their grantmaking activities; financial limits on the size of the
grants they award; limitations on when grant applications will be accepted (i.e., windows
for grant application acceptance); from what types of nonprofit organizations grant
applications will be accepted; and, most importantly, restrictions on how the awarded
funds can be used.
As an important new service to members of the Michigan Wing, the Wing Development
Section is creating and will maintain a database of known grantmakers that offer grant
funding that might be available to fund a program of a qualified nonprofit organization
such as the Michigan Wing of CAP.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
15
All a member needs to do is to contact either one of the following officers of the
Michigan Wing Development Section with a request to initiate such research to locate
potential grant-makers that might be able to fund a program at your CAP Unit:
Maj Frank Ross Maj Mike Seiloff Director Wing Development Assistant Wing Development Officer MIWG Development MIWG Development 313-320-4454 616-430-4533 [email protected] [email protected]
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
16
B. GRANT SOURCES FOR MIWG SQUADRONS / FLIGHTS
The following table contains several MAJOR GRANTMAKERS that will fund local
projects in significant geographical areas in MICHIGAN.
Detailed information regarding the grant-making activities and requirements for each of
the Foundations below can be found in APPENDIX-B Grant Sources for MIWG
Squadrons/Flights. (See specific Appendix Page in “GRANTMAKER NAME” box
below):
GRANTMAKER NAME GEOGRAPHIC AREAS FUNDED
Walmart Foundation Local Facility
Grants and Sam’s Club Community
Grants
(APPENDIX-B, Page 44)
The Foundation serves organizations
located in an area that is within the
normal geographic service area of the
Walmart Facility selected (i.e.,
approximately twenty-five miles.)
Best Buy Foundation Community
Grants
(APPENDIX-B, Page 49)
The Foundation serves organizations
within fifty miles (50 Miles) of a Best Buy
Store or other Best Buy Facilities.
The Allan and Vada Dow Foundation
(APPENDIX-B, Page 54)
The Foundation serves organizations
located in the Michigan Counties of
Midland, Bay, and Saginaw plus counties
to the north.
The Costco Foundation
(APPENDIX-B, Page 58)
The Foundation serves organizations
located in an area served by a Costco
Facility (Detroit/Ann Arbor, Grand
Rapids, or Kalamazoo) and the proposed
program must serve residents in those
same areas.
The Shopko Foundation
(APPENDIX-B, Page 60)
The Foundation serves organizations
located within twenty-five miles (25
Miles) of a Shopko facility and the
proposed program should also serve that
same community located within twenty-
five miles (25 Miles) of a Shopko facility.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
17
The Oleson Foundation
(APPENDIX-B, Page 63)
The Foundation serves organizations
located within Grand Traverse, Emmett,
Charlevoix, Benzie, and Manistee
Counties of Michigan.
The W.K. Kellogg Foundation
(APPENDIX-B, Page 65)
The Foundation serves organizations
located anywhere in the State of
Michigan.
The Dow Chemical Company
(APPENDIX-B, Page 67)
The Company’s grantmaking serves
organizations located in the Michigan
Counties of Midland, Bay, Isabella,
Saginaw, and propose a program that
serves those Counties.
The Bank of America Foundation
(APPENDIX-B, Page 71)
The Foundation serves organizations
located in the Detroit Area and proposes
similarly located program(s) for funding.
Wells Fargo Bank
(APPENDIX-B, Page 74)
The Company’s grantmaking serves
organizations located in Michigan’s
Upper Peninsula communities that are
served by one or more Wells Fargo
Banks. This explicitly means that no
Lower Peninsula communities are
eligible, even if their community is served
by a Wells Fargo Mortgage Office.
The DTE Foundation
(APPENDIX-B, Page 77)
The Foundation serves organizations
located in a DTE Utility Service Area with
propose program geographically limited
to the DTE Utility Service Area.
The M.E. Davenport Foundation
(APPENDIX-B, Page 81)
The Foundation serves organizations
located in Grand Rapids, the Western
half of Lower Michigan, or the Central
Upper Peninsula of Michigan and
proposes a program serving those areas.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
18
The Gerber Foundation
(APPENDIX-B, Page 84)
The Foundation serves organizations
located in the Michigan Counties of
Muskegon, Lake, Newaygo, or Oceana
and proposes a program serving those
Counties.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
19
C. LOCALIZED GRANT SOURCES FOR LOCAL UNITS OR GROUPS
The following table contains a listing of grant-makers for localized areas of Michigan
and the CAP Programs that they may be compatible with:
GRANTMAKER NAME
AREA(S)
SERVED
CAP
PROGRAM(S)
The Farver Foundation
http://www.farverfoundation.org/
SE Michigan
Area
AE/STEM
Education
Cadet
Programs
Dow Corning Donor Advised Funds of the Midland
Community Foundation
http://www.dowcorning.com/content/
about/donoradvisedfund.aspx
Great Lakes
Bay Region
AE/STEM
Education
Miller Foundation
http://www.themillerfoundation.com/grants.htm
Battle Creek
Area
AE/STEM
JSJ Foundation
http://www.jsjcorp.com/community/philanthropy
West Michigan
Area
AE/STEM
Education
Wisconsin Energy Corporation Foundation (WEC)
http://www.we-energies.com/foundation/
Upper
Peninsula
Communities
Served by
WEC
AE/STEM
Education
Dart Foundation
http://www.dartfoundation.org/grants
Ingham, Eaton,
Clinton, and
Jackson
Counties
AE/STEM
Education
Cadet
Programs
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
20
GRANTMAKER NAME
AREA(S)
SERVED
CAP
PROGRAM(S)
Gannett Foundation
http://www.gannettfoundation.org/programs.htm
“Media Market”
areas served
by a Gannett
Media Outlet
AE/STEM
Education
Cadet
Programs
Steelcase Foundation
http://www.steelcase.com/corporate-
information/community-relations/#steelcase-
foundation_overview
Grand Rapids AE/STEM
Education
Skillman Foundation
http://www.skillman.org/How-We-Work/Partner-with-
Us/Types-of-Funding/Grantseekers
Specific Detroit
Neighborhoods
AE/STEM
Education
Cadet
Programs
The Holley Foundation
http://www.theholleyfoundation.org/grants.html
Southeastern
Village Area of
Detroit
AE/STEM
Education
Cadet
Programs
Ford Motor Company Community Grants
https://secure6.easymatch.com/fordmotorgive/
applications/agency/?skip=faq
SE Michigan AE/STEM
Education
Alcoa Foundation
http://www.alcoa.com/global/en/community/
foundation/info_page/about_working_
foundation.asp
Detroit Area &
Whitehall, MI
AE/STEM
Education
PPG Foundation
http://www.ppgcommunities.com/OurStory/Education.aspx
Adrian, MI
& Troy, MI
AE/STEM
Education
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
21
GRANTMAKER NAME
AREA(S)
SERVED
CAP
PROGRAM(S)
Amway One-By-One Grants
http://www.amway.com/about-amway/grants
West Michigan AE/STEM
Education
Cadet
Programs
If any MIWG member is aware of additional grant-making foundations or other
entities in their local area that might possibly fund one or more of the activities of
their local MIWG unit, please send the contact information for that grant-making
entity to Capt Mike Seiloff, MIWG Development Section, as soon as possible
([email protected] or (616) 430-4533). MIWG Development Section will
thoroughly investigate the opportunity submitted and will add to the above list if
it is deemed to be a promising fit.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
22
D. COMMUNITY FOUNDATIONS IN MICHIGAN
One of the most overlooked sources of potential funding for possible programs
conducted by MIWG local units is that of local Community Foundations. They exist all
over the State of Michigan and are designed to serve the communities within their The
most efficient means of locating the necessary contact information and the websites of
Community Foundations located in Michigan is through the use of the following web
page:`
http://www.forgoodforever.ort/Find.htm (Case Sensitive)
By using this website, you can easily locate and view the necessary contact and
website information of over sixty (60+) Community Foundations across Michigan and a
large number of various grant projects and amounts. Try it, it is very easy!
the focus areas, guidelines, applications, deadlines, etc., of every Community
Foundation are different, the MIWG Development Section encourages every local unit
to take the time to explore their respective local Community Foundation’s website (if
available) and any other information that can be requested from them to determine if
they might be a potential funding partner for the MIWG local Unit’s programs and
activities.
If a MIWG Group or local Squadron/Flight needs assistance in interpreting the
data that they gather regarding a specific community foundation, please feel free
to call Capt. Mike Seiloff, MIWG Development Section, Assistant Director, at (616)
430-4533 to arrange such assistance.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
23
IV. ”VOLUNTEER HOURS” GRANT OPPORTUNITY
A. INTRODUCTION
NOTE: A listing of companies offering “Volunteer Hours Grants” can be found in
Appendix-C Companies Offering “Volunteer Hour Grants”.
“Volunteer Hours” grants are not true grants like those described in SECTION III.
Instead, they are actually devices used by many companies to encourage their
employees (and sometimes even their retirees!) to perform “volunteer service” that
benefits the local community. In general, the employing company establishes its own
policy and program guidelines wherein it defines:
What type of 501(c)3 or similar charitable organization(s) can benefit from this
program,
What employees (and sometimes retirees!) are eligible to participate in the
program,
How much the eligible 501(c)3 or other eligible organization will receive for
volunteer hours completed during eligible activities of the organization. These
policies/rules of the employing company that offer such “Volunteer Hour” grant
programs follow no set rules. The structure of the program is completely at the
discretion of the company.
Perhaps the most important aspect of a volunteer hour grant to CAP is that, in all
likelihood, the attendance of an eligible employee (or an eligible retiree) who is also a
CAP member at any scheduled CAP meeting or other CAP activity will likely count
toward an employee’s volunteer service time for a Volunteer Hour Grant offered by
his/her employer if such hours are properly documented by the CAP Wing/Group/Unit.
For example: A local CAP squadron has members who work for Consumers Energy, a
participating company. The CAP Squadron in which these members serve can receive a
contribution of several hundred dollars from Consumers Energy based on the “volunteer
hours” served by said members. Simply by keeping track of their meeting attendance
and participation in their CAP activities can result in receiving significant funds…it is
that easy!
Bottom Line: If any MIWG CAP member works at (or has retired from) a company
offering such a “volunteer hour” grant program, the Wing/Group/Squadron/Flight
is missing out on an easy fundraising opportunity if it does not take advantage of
this funding opportunity!
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
24
B. MIWG’S ROLE
MIWG has done extensive research to develop this initial list of Michigan employers
known to offer Volunteer Hours Grants to their employees (and, in some cases, to their
retirees!). A listing of companies offering “Volunteer Hours Grants” can be found in
Appendix-C Companies Offering “Volunteer Hour Grants”.
NOTE: If any MIWG member has knowledge of any additional companies that
should be added to the list above, please contact Capt Mike Seiloff
([email protected] or (616) 430-4533). Such new information will be promptly
investigated and, if confirmed as applicable to MIWG’s programs, will be added to
the list.
C. MIWG GROUP AND LOCAL UNIT ROLE
Local MIWG Groups and their local subordinate units (Squadrons and Flights) should
take the time to ask all of their members to inquire at their respective employers to
determine whether or not a “Volunteer Hours Grant” program exists at their company.
If a MIWG member discovers that such a program exists with his/her employer, it
is strongly encouraged that the member complete the appropriate paperwork with
his/her employer and provide the Commander with whatever paperwork is
required by the member’s employer in order to certify the CAP Member
employee’s volunteer service time.
In almost all cases, the funds derived from this fundraising opportunity will be
unrestricted in nature, i.e., meaning that the funds so derived can be spent to pay any
expenses. Such funding is highly valuable since no records of how the funds from the
Volunteer Hour Grant are spent are necessary. The only the records required to be kept
are those certifying the company employee’s volunteer service hours needed to justify
the Volunteer Hours Grant.
Bottom Line: MIWG and its subordinate units must not overlook any opportunity
to receive VOLUNTEER HOUR GRANTS!
All MIWG members (Wing, Group, Local Squadrons/Flights) who are employees
(or a qualified retiree) of companies who offer such a program should make use
of the program!
All that is necessary is to keep track of the member’s attendance and
participation in meetings, events, conferences, SAR (Actual & Training), etc.
An initial listing of companies offering “Volunteer Hours Grants” can be found in
Appendix-C Companies Offering “Volunteer Hour Grants”.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
25
Appendix C will be updated as MIWG and its local Groups/Squadrons/Flights
identify additional companies that offer a Volunteer Hour Grant program to its
employees and/or its retirees.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
26
V. “MATCHING GIFTS” FROM EMPLOYERS
A. INTRODUCTION
IMPORTANT NOTE: To see if you work for a “Matching Gifts” employer, go to
www.civilairpatrol.com, click “Support CAP” at the top of the Home Page, and select
‘Matching Gift Employers”. You will also find a partial listing of some of those
companies with additional information in Appendix-D Companies Offering a Matching
Gift Program.
Matching an individual donor’s charitable cash contribution with matching gift funds from
their employer is a very powerful way to improve the value of a donor’s cash
contributions to CAP…AND THEY DO NOT HAVE TO BE CAP MEMBERS!
The donations of any individual who works for a company that offers a Matching Gift
Program and does not exclude CAP from consideration are eligible for a Matching Gift
from the employer as long as the gift meets the minimum established for such gifts!
Therefore, it only makes sense to ask a donor if he/she is aware of any matching
gift program that he/she might be eligible for. It never hurts to ask politely if they
would mind following up with their employer!
Want even better news?
Those companies that participate, usually include full-time employees and their
spouses. In many cases, employers also permit part-time employees and qualified
retirees to participate in the program!
Rules for Matching Gift Programs differ greatly from employer to employer. Therefore,
it is absolutely necessary for the prospective donor to obtain a copy of the written rules
and the necessary forms specific to his/her employer directly from the employer’s
human resource person or department before or shortly after making a charitable case
contribution to any level of CAP.
Universally, there will be paperwork to be completed and signed by the donor that will
make the Wing, Group, or Squadron/Flight eligible to receive the Matching Gift from the
employer. Similarly, there will always be paperwork to be filled out and signed by the
Wing, Group, or Squadron/Flight that will certify the donation made by their employee
(spouse) or qualified retiree. Failure to complete either of these sets of paperwork
correctly will result in a delay in issuance of the Matching Gift donation check to CAP or
in denial of the Matching Gift altogether.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
27
The following table will give the reader a simple summary of the major Matching Gift
Program Rules for many companies:
EMPLOYER’S RULE Potential Responses
Who is Eligible? Full Time Employees – Always
FT Employee Spouse – Always
Part Time Employees – Sometimes
Retiree - Sometimes
Minimum Amount for Matching Gift As Low as $10
As High as $250
Maximum Amount Matched As Low as $250
As High as $25,000!! However, more
typically, the limit is about $5000.
Employer’s Match Ratio
(Company Match : Donor Amount)
Almost always 1 : 1
Have observed as low as .50 : 1
Have observed as high as 3 : 1
The Match Ratio occasionally declines
above certain gift levels that are still
under the maximum gift level limit.
Be aware that, in some cases, certain companies will only provide a
matching gift to bona fide educational organizations (or exclude such
organizations as K-12 schools) or will provide a matching gift only to
certain nonprofit organizations that focus on specific interest areas that the
company wishes to support. If a company does not include a category of
interest areas to which CAP might conceivably belong, then CAP will
probably NOT be eligible for that company’s Matching Gift Program.
B. MIWG’S ROLE
MIWG has done extensive research to develop an initial listing of Michigan employers
that are known to offer Matching Gift Programs to their employees (Full-Time and
Part-Time), spouses of Full-Time employees, and, in some cases, their retirees who
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
28
make qualified charitable cash donations to CAP. That research is contained in
Appendix C of this Manual.
If any MIWG member discovers additional companies that could be added to this
important listing, contact Capt Mike Seiloff ([email protected] / 616-430-4533) so
that CAP’s eligibility as a recipient can be verified and all appropriate information
regarding that company’s Matching Gift Program can be added to the list found in
Appendix-D.
C. MIWG GROUP AND LOCAL UNIT ROLE
Local MIWG Groups and their local subordinate units (Squadrons and Flights) should
take the time to ask all of their current individual Donors to inquire at their respective
employers to determine whether or not a Matching Gift Program exists at their
company. As local MIWG Groups and their local subordinate units (Squadrons and
Flights) develop new Donors, they should have a procedure in place to make sure that
they ask the new donor to determine whether or not a Matching Gift Program exists at
their company.
If an individual donor discovers that such a program exists with his/her employer,
it is strongly encouraged that the donor obtains the appropriate paperwork from
his/her employer and provides the Commander with said paperwork in order to
certify the contribution to the CAP subordinate unit.
And don’t forget to do the same with individuals who have retired from their employer!
As the table in Appendix-D shows, their former employer might also be willing to match
contributions from a qualified retiree!
In almost all cases, the funds derived from this fundraising opportunity will be
unrestricted in nature, i.e., meaning that the funds can be spent to pay any expenses.
Such funding is highly valuable since no records of how the funds from the Matching
Gift Program are spent are necessary. The only the records required to be kept are
those certifying the company employee’s/retiree’s charitable contribution.
Bottom Line: MIWG and its subordinate units must not overlook any opportunity
to receive MATCHING GIFTS!
All MIWG members (Wing, Group, Local Squadrons/Flights) who are employees
(or a qualified retiree!) of companies who offer such a program should make use
of the program if they choose to make a charitable contribution to MIWG or their
subordinate unit!
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
29
VI. CORPORATE DONATIONS
A. INTRODUCTION
Corporate donations can come in all sizes from a few hundred dollars up to donations in
six figures or more. It is all up to the generosity of the potential corporate donors, their
current financial health, and what type of programs at CAP they deem valuable to their
local community and their current/future needs.
Small local corporations generally make corporate donations for the purpose of local
goodwill in their home community where such donations can generate business for the
corporation. Many times larger corporations with multiple locations across Michigan and
around the country will limit their corporate donations to the communities where their
employees live and work. These corporations generally donate out of a sense of being a
“good corporate citizen” in the community as well as providing proof of such to their
shareholders.
Corporate donations do not always have to take the form of cash. Many times a
corporation is replacing items that they deem as “obsolete” and would rather donate
such usable items to a qualified nonprofit organization than to scrap the item. These
items, however, might still have some real value to MIWG or one of its subordinate
units. Thus, it is always necessary to carefully evaluate the usability of any proposed
non-cash donation. If the proposed noncash donation is of such a nature that it helps to
avoid spending cash on the same item in the near future, then it may be worthwhile to
consider acceptance of the proposed donation.
Similarly, a corporation might also be ready and able to make a cash donation to a
MIWG program that it deems worthy. Even if that MIWG program seems to be well
funded without the donation, it is always best to accept such a donation even if it is
restricted to a specific use, rather than to try to convince the willing corporation to make
the donation unrestricted or to restrict its use for other programs in which the donor has
shown no interest.
And, most importantly, it is absolutely critical that each and every corporate donation be
followed up with a gracious “thank you” and later by a summary report to the donor that
shows how the company’s gracious donation was put to good use! Failing to follow up
with these two simple actions will likely sully the waters with that corporate donor and
preclude future donations to CAP!
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
30
B. MIWG’S ROLE
MIWG’s role in handling corporate donations is threefold:
MIWG will insure that the solicitation and the acknowledgement of ALL corporate
donations is handled consistently across the MIWG. For that reason, MIWG
Development is available to mentor its Group(s) and Local Squadrons/Flights to
ensure that such solicitation and acknowledgement of donations in done in a
consistent manner.
MIWG, with the cooperation of its subordinate units, will keep an ongoing
database record of all corporate donations and their gracious acknowledgement
of thanks.
MIWG will be responsible for the solicitation of all corporate donations that will be
used to fund expenses beyond the boundaries of a single MIWG Group. By their
nature, these donations will typically be much larger and will generally require
presentation(s) by MIWG Command and/or Staff members to secure the
donation
C. MIWG GROUP AND LOCAL UNIT ROLE
All MIWG Groups or MIWG Local Squadron/Flight may seek a donation from a local
corporation within their own geographic boundaries. The MIWG subordinate units shall
cooperate with and keep MIWG Development Section informed of their activities with
regards to soliciting corporate donations within their respective geographical
boundaries.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
31
VII. DONATIONS FROM INDIVIDUALS (INCLUDING “ENDOWMENTS”)
A. INTRODUCTION
In General
Donations come in all sizes. Sometimes they come from individuals you have known for
a long time like family, close friends and business associates. Sometimes a previously
unknown donor seeks you out. The propensity of individuals to make charitable
contributions to deserving charitable organizations varies widely from zip code to zip
code. Please check your own zip code for a comprehensive set of demographics about
charitable giving right in your own neighborhood using the following website and
directions below:
https://philanthropy.com/interactives/how-america-gives#state/26
Use the drop-down box in the left side of the rectangle in the upper left corner of the
screen to set the map of Michigan to Zip Code. Within a few seconds the map of
Michigan will reconfigure to show data by Zip Code. Use your cursor to peruse the map
and locate your Zip Code. When you click on the map location of your Zip Code, the
right side of the screen will show the details of how charitable (or not!) people are in
your own neighborhood!
Most importantly, do not forget to ask the generous individual donor to ask
his/her employer and/or former employer if they have a Matching Gift Program
available and if Civil Air Patrol as a tax exempt 501(c)3 charitable organization will
qualify as a recipient of such a matching gift. If you fail to make such an inquiry,
you might be giving up the opportunity to “double the donation” of your
generous donor at no additional cost to them!
Large Donations
Once in a great while, a charitable organization is fortunate enough to be the recipient
of a very substantial donation from an individual (or possibly from an individual’s estate.)
If the donor places no restrictions on how such money can be spent, then the charitable
donation is considered to be “unrestricted funds” and can be spent to pay any incurred
expense. However, if the donor places restrictions on what the donor’s gift will be used
for, then these funds are considered to be “restricted” and can only be used to pay the
specific expenses that the donor has pre-authorized by appropriate paperwork
accompanying the gift.
Again, do not forget to ask the generous individual donor if his/her employer or
former employer has a Matching Gift Program and if Civil Air Patrol, as a tax
exempt 501(c)3 charitable organization, will qualify as a recipient of their
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
32
matching gift. If you fail to make such an innocuous inquiry, you might be giving
up the opportunity to “double a part or possible all of such a large donation!”
On rare occasions, a very generous donor (or his/her estate) might make a very
substantial gift to the organization but place an “endowment restriction” on the donated
funds. In a nutshell, this “endowment restriction” will either permanently, or for a
specified period of time, prevent the recipient organization from spending the original
donated amount (called the “corpus”) for any expense. The “corpus” is then invested
and the organization has either “unrestricted” authority to spend the income earned by
the investment or it might have additional “restrictions” on just what the investment
income can be spent to fund.
B. MIWG’S ROLE
The MIWG Development Section will use its expertise and donor research ability to
solicit large individual charitable donations from wealthy donors that it has identified.
The donations solicited shall be used to support Wing-wide activities such as
Encampment, SAR, IACE, etc.
The MIWG Development Section is also available to assist its subordinate units in
securing individual donations from large individual donors referred to it by its
subordinate units. Depending on the inclination of the donor, these donations could be
used to support activities at group or local levels if it is the donor’s wish.
The MIWG Development Section shall also handle all Endowment Gifts due to their
highly complex nature. MIWG Development Section shall be responsible for the correct
setup of all such gifts and shall comply with all investment restrictions mandated by the
donor, if any.
C. MIWG GROUP AND LOCAL UNIT ROLE
MIWG Groups and MIWG local units shall be responsible for the development and
implementation of a Plan of Action (POA) at their respective levels for the solicitation of
individual donations from local individual donors in their geographical areas. This shall
include the preparation of a template that can be used to write the “Thank You letter(s)”
for acknowledgement of such gifts. Likewise, these units shall maintain an up-to-date
database of all its donors so that it can be used in future solicitations by the local unit
and as a newsletter distribution list to keep the unit’s benefactors informed about how
the unit is putting their generous gift to good use.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
33
VIII. OTHER FUNDRAISING IDEAS
A. INTRODUCTION
In fundraising for CAP, you are limited by three very important rules:
(4) You cannot commit fraud (deliberate deceit or deliberate nondisclosure of
relevant information) in order to raise funds.
Such practices are not only unethical, they are also illegal and subject to severe
criminal and civil penalties. Since it also violates CAP’s core value of Integrity, it
would, in all likelihood, subject a member to severe discipline up to and including
dismissal.
(5) You must comply with all state laws applicable to fundraising activities.
(6) You must also comply with all CAP regulations applicable to fundraising.
Subject to the above limitations, your fundraising activities are limited only by your
motivation and innovation!
B. MIWG’S ROLE
All proposed Fundraising Activities are required to be approved on a MIWG Form 173-4
prior to their implementation. Please ensure that a properly completed MIWG Form 173-
4 is submitted through the MIWG Chain of Command to the Wing Commander for
approval prior to initiating such an activity. Currently, there are only two current
exception(s) to this requirement as follows:
(1) Wreaths Across America Campaign
Participation in the annual Wreaths Across America Campaign has been given
permanent blanket approval for participation by any MIWG subordinate unit(s)
choosing to do so. Participants are reminded that the primary purpose of this
activity is to honor and remember those military veterans who have passed on,
not just to raise funds for your CAP unit. (See Page 10)
(2) Combined Federal Campaign (aka the CFC)
The Combined Federal Campaign is similar to the United Way Campaign where
federal employees have the opportunity to donate a contribution or portion of
their salary through payroll deduction to non-profit organizations of their choice.
(See Page 8)
All other fundraising activities proposed must be approved by the MIWG
Commander. If requested by MIWG Chain of Command, MIWG Development Section
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
34
will review a proposed fundraising activity as it is submitted on the MIWG Form 173-4
and render its opinion as to the appropriateness of the proposed activity.
C. MIWG GROUP AND LOCAL UNIT ROLE
Groups
Fundraising for Group-Sponsored Activities should occur at the Group level. In this
case, the MIWG Form 173-4 only needs to be submitted to MIWG Command for
approval.
Squadrons/Flights
Fundraising for Squadron/Flight-Sponsored activities should occur at the
Squadron/Flight level. In this case, the MIWG Form 173-4 needs to be submitted to the
Squadron/Flight Group Command first for its approval. If approval is granted by Group
Command, the Group Command shall promptly forward the MIWG Form 173-4 to
MIWG Command for final approval.
D. SOME INNOVATIVE IDEAS TO BE CONSIDERED
If your MIWG local unit is seeking some innovative ideas to raise “unrestricted
revenues” that can pay any expenses of the unit, then consider some of the following
ideas:
Revenue Sharing Models
There are at least two basic types of “revenue sharing” fundraising models, as follows:
Gross Revenue Sharing Models
In this fundraising model, a business, usually a restaurant, partners with a nonprofit
organization to promote having members visit and patronize the business’s
establishments at one or more locations on a specific day(s). The members do not
receive any special discount, but the owner of the business shares a portion of the
revenues generated by those patrons with the nonprofit organization. Sometimes this
model is modified a bit to include non-member patrons who have been given an
identifying coupon or card by a member of the nonprofit organization.
Either way, the business benefits by having a rush of “new customers” that they
probably would not have had without the promotion, AND the Nonprofit organization
benefits by sharing in the revenues generated by the promotion. Buffalo Wild Wings
Restaurant offers this kind of program.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
35
Customer Discount Models
In this fundraising model, a business offers its regular customers the opportunity to take
a dollar-for-dollar discount off of their bill in exchange for making a direct contribution to
the nonprofit organization. This typically works well with “service-based” professional
businesses like attorneys and accountants. In this model, the dollar value of the
discount is limited to a specified portion of the overall bill to the customer.
Major-Event Outdoor Cleanup
At least one MIWG Squadron/Flight has discovered a veritable goldmine right in their
local community. In return for the Squadron/Flight donating about eight man-hours of its
members’ time to clean up the grounds of trash and returnable containers after each
weekly major outdoor event (in this case, local stock car and sprint car auto racing), the
Squadron/Flight gets to keep all returnable containers and return same for the $0.10 MI
deposit on such containers. To their surprise, they average about $100.00 per clean-up
session or about $12.50 per man-hour invested!
This is a potential fundraising goldmine for MIWG local units with willing cadets and/or
adult members who seek a steady source of fundraising income for their local unit
activities! And it does not have to be confined to clean up after auto racing events!
Any major outdoor event where there is a high probability of trash and returnable
containers being left behind by the event’s patrons is a potential goldmine opportunity to
earn cash for the local MIWG unit while leaving the environment cleaner than they
found it!
Major-Event Parking Assistance
Many major event venues will gladly cede all or a substantial portion of their revenue
earned from permitting patrons to park in their expansive parking lots if they can turn
that responsibility over to a reliable nonprofit organization to do such in an efficient,
orderly manner. There is nothing more disheartening and irritating to a venue patron
than having to find parking in disorganized chaos and then being stuck in a massive
gridlock after the event concludes! Event patrons will gladly pay a few extra dollars to
avoid such stress.
All local units should investigate these potential fundraising opportunities in their local
communities! It can be a reliable source of fundraising for your MIWG local unit.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
36
ADDITIONAL FUNDRAISING IDEAS
1. Operation of Concession Booths at Air Shows, State Fairs, Sporting
events, or other Activities.
2. Sale of Advertising in your Unit Newspaper or other Publication.
3. Car and Aircraft Washes.
4. Bake Sales.
5. Sale of Items with a Portion of the Proceeds going to the Unit. For
Example, Christmas Items or Tickets to a Local Event.
These are just a few innovative means of raising “unrestricted revenues.” Any
MIWG member with ideas for other innovative fundraising should immediately
contact Capt. Mike Seiloff ([email protected] or (616) 430-4533)
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
37
IX. HOW TO CONDUCT FUNDRAISING ACTIVITY
A. INTRODUCTION
FUND RAISING, DONATIONS, AND GRANTS
Attracting donations of money and/or property can greatly supplement operating funds
for CAP units. The keys to these programs are CAP’s federal tax exempt status and the
public’s awareness of DAP’s volunteer public service.
TAX EXEMPT STATUS
An Important part of soliciting donations or conducting fund raising activities is CAP’s
federal tax exempt status. The IRS has ruled that CCAP and its subordinate units are
exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code.
This makes donations to CAP eligible for deductions from income by donors as as
charitable contributions. For verification of CAP’s tac exempt status, refer to the Tax
Exempt Letter under APPENDIX-A Forms and Applications.
FUND-RAISING REGULATION
Before launching any fund-raising effort, become thoroughly familiar with CAPR 173-4,
Fund Raising/Donations. This regulation provides a brief overview of acceptable fund-
raising practices and policies within CAP.
PREREQUISITE FOR RAISING MONEY
Raising money from the local community is not difficult if you have done your job in the
public relations area. People will give to an organization whose good deeds are
continually published in the newspaper and seen on television. However, if you have to
tell them who you are and what your missions are, your sale will be more difficult. Good
positive public relations and fund raising are very closely related.
The American people are very generous. Each year in the United States more than
$150 billion is given to charitable organizations. More than 80 percent of this comes
from individual donations from people like you and your neighbors. When asked why
they have not given to a specific charity, most people respond with the same answer,
Because I wasn’t asked. Therefore, one you have established a good public relations
program in the community, you must get out and ask for the donation.
GIFT SOURCES
All philanthropic funds originate in general areas of the economy referred to as give
sources or markets. The five gift sources for fund-raising activities are individuals,
corporate foundations, associations, and government. To some extent, each
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
38
organization has potential supporters among these markets. To tap these sources, you
must first identify those most likely to respond to an appeal from your unit.
(SEE THE MANUAL FOR FUNDING SOURCES)
This will require you to properly plan your fund-raising effort. The information in the next
chapter on writing a grant, gives you some fundamentals on developing a plan. These
fundamentals can be applied to grant writing, direct mail, telemarketing, or any other
medium you may choose to use to raise money. The secret is developing the plan, then
working the plan.
A very important facet of your plan is identifying your gift sources. Who will you ask for
the donations? This will require some research to establish. You must understand that
preferences and perceptions of the gift source and what they may require in the manner
of a value exchange. What are their philanthropic interests? You need to establish the
source’s interests, ability and willingness to give. This is where the L-A-I principle donor
prospect identification comes to play. You must first separate your donor suspects from
donor prospect. Fundraising professionals agree that seldom, if ever, will you secure a
donation from a suspect.
What is the L-A-I principle and what is its function in both fund-raising research and
donor development? It is basically wisdom passed down through the ages from veteran
fund-raising practitioners:
L: LINKAGE. A linkage relates to a contact, a bridge, or an access through a peer to
the potential donor. If there is access to the gift source, then this link to the prospect
makes it possible to arrange an appointment to discuss the potential of a gift. Or if the
linkage is strong enough, it can sometimes be done through the mail or over the
telephone.
A: ABILITY. Through research, it can be determined that the potential gift source has
sufficient discretionary funds to justify a gift solicitation at the appropriate asking level.
I: INTEREST. If the potential contributor has no interest in the organization or little
knowledge about its work, then the person will be prone to make a small gift or none at
all. Interest in the organization and an understanding of its mission and
accomplishments are imperative in the identification of valid donor prospects.
Most experts agree that all three L-A-I principles must apply when separating prospects
from suspects during the evaluation of gift potential. The elimination of just one of the
three principles will invalidate the process and reduce the gift candidate from prospect
to suspect.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
39
B. SAMPLE LETTERS
FOUR (4) SAMPLE SOLICITATION LETTERS
There are a number of ways that every squadron can use to secure donations, i.e.,
cadet uniforms and activities, equipment needs, buildings, general operating expenses.
Four sample solicitation letters are included in this chapter to assist you in crafting a
request for funds. You will note that each letter is personal and specific information
about the squadron is given. In every case, you will also note that a specific amount is
requested. NEVER solicit a donation without telling the person how much you want and
how you will use the donation.
Type your letters according to CAPR 10-1
Remember the public is very generous and they are going to give their discretionary
income to some worthy organization and it might as well be your squadron. But you
have to ask for it to receive it.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
40
SAMPLE FUNDING-RAISING LETTER #1 EVENT SPONSORSHIP
(Use Squadron or Wing Letterhead)
20 January 2017
Mr. Lewis P. Smith, President
Smith Office Supplies
123 North Main Street
Daleville, CA 45678
Dear Mr. Smith:
I am writing to request your participation as a sponsor of our upcoming Emergency Services
Training. The Daleville Composite Squadron of Civil Air Patrol will be conducting this annual
event on 14-16 April 2017 at Bankhead National Forest. We would like for Smith Office
Supplies to become a partner with Civil Air Patrol and show your support for our youth and the
local community by considering underwriting the program expenses associated with this
important training opportunity. Your tax-deductible contribution of $500 will go directly to cover
the costs of training materials and emergency services equipment needed in conducting the
training.
Approximately 30 Civil Air Patrol members from throughout the metro area will attend. They will
learn the latest methods and techniques associated with air and ground search and rescue of
missing persons and downed aircraft. They will study communications and first aid and they will
learn mobilization skills for effective disaster relief. In coordination with law enforcement
agencies, the American Red cross, FEMA, the United States Air Force and others, Civil Air
Patrol is called on to perform hundreds of missions each year. Truly every American citizen
benefits from the work of Civil Air Patrol. When the Daleville Composite Squadron is called on
to assist city, county, state and federal agencies with any local emergency service, we want to
be ready. That is why your $500 sponsorship is so important. It will help prepare our volunteer
members to meet the future emergency service needs of this community and state.
I will call your office next Thursday, January 27, for an appointment to visit with you. At your
convenience, I would like to discuss your sponsorship. In the meantime, please feel free to call
me if you have any questions at (234) 567-8901. I look forward to meeting with you and
discussing the benefits of your participation.
Sincerely,
Milton A. Turner, 2Lt, CAP
Emergency Services Officer
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
41
SAMPLE FUND-RAISING LETTER #2 SPECIFIC NEEDS (Uniforms)
(Use squadron or wing letterhead)
10 January 2017
Ms. Alice S. Strong
Director, Community Relations
Auto Locks, Inc.
#3 Industrial Parkway
Gladville, IL 67890
Dear Ms.Strong:
The City of Gladville is very fortunate to have an outstanding Civil Air Patrol Cadet Squadron
with over 40 active members. You may have noticed a recent newspaper article (see enclosed)
about our color guard that has won numerous competitions and was selected to lead the city’s
2017 Christmas parade. All of the young men and women that make up our cadet squadron are
proud to be members and they are a joy to work with.
The Civil Air Patrol is a uniformed organization and our uniform instills respect and pride in
everyone who wears it. The uniform also helps a young person develop their self-esteem. Most
of our cadets, however, come from low-income families and simply cannot afford to purchase
CAP uniforms. Therefore, I am writing to request financial assistance from your company so
that every member of the Gladville Cadet Squadron can proudly wear our distinctive uniform. It
will cost $125 to purchase a basic uniform for each cadet and we have 18 cadets who come
from low-income families (household income below the poverty level). Since Auto Locks, Inc., is
one of the largest employers in our city, I am respectfully requesting that your company consider
making a tax-deductible contribution of $2,000 toward the purchase of these needed CAP
uniforms. You might be interested in knowing that the cadets conducted a car wash this past
October to raise money for uniforms and made over $100. Also, the parents of some of our
cadets who could afford to help out have donated another $200 to our uniform fund. To date we
have raised $312 but we are a long way from the $4,250 needed.
I will call your office next Tuesday, January 18, for an appointment to visit with you. At your
convenience, I would like to discuss a contribution we hope you would consider. In the
meantime, please feel free to call me if you have any questions at (333)-333-3333. I look
forward to meeting with you and telling you about the difference that CAP has been making in
the lives of young men and women.
Sincerely
Harrison G. Fox, 1Lt, CAP
Squadron Commander
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
42
SAMPLE FUND-RAISING LETTER #3 CORPORATE SPONSOR 1
(Use squadron or wing letterhead)
31 January 2017
Lt Col John Q. Longworth, USAF (Ret)
Plant Manager
Orion Technologies, Inc.
1400 Falcon Road
Alexander, FL 23456
Dear Mr. Longworth:
Thank you for attending our Civil Air Patrol squadron meeting this past Monday. All of our
members enjoyed hearing about your years as a CAP cadet in this squadron during the 1960s,
and how that led to a distinguished 12-year career in the United States Air Force. Your
presentation on Orion Technologies, Inc., was extremely impressive and I want to congratulate
you on the phenomenal growth the company has experienced under your leadership.
Following your presentation on Monday night, I shared with you that our squadron needed a
corporate sponsor to cover some of our annual operating expenses. You suggested that your
company might be interested in serving as our corporate sponsor, and that I should submit a
written request so you could present the proposal to your company president. I have enclosed
a copy of a three-page Sponsorship Proposal calling for an annual tax-deductible contribution of
5,000. The proposal details how the annual sponsorship would be used to purchased much
needed training materials, communications and emergency services equipment, uniforms for
underprivileged cadets, routine operating expenses and maintenance of our squadron building,
etc. The proposal also includes several ways which our squadron can publicly recognize Orion
Technologies, Inc. as our official sponsor. Please review the proposal and let me know if I need
to make revisions prior to you presenting it to your company president.
Over the 40-year history of our local CAP squadron, local, state and national agencies have
called on us numerous times to perform air and ground search and rescue missions, conduct
counterdrug flights and even provide disaster relief manpower, as well as aerial reconnaissance
following two hurricanes. Truly every citizen of central Florida has benefited from the volunteer
service and missions of our local CAP squadron. With Orion Technologies Inc. as our corporate
sponsor, the Alexander Composite Squadron will always be prepared to meet the future
emergency service needs of this community and state.
Please feel free to call me if you have any questions at (333) 333-4444. I look forward to
hearing from you.
Sincerely,
Steven C. Turner, Maj, CAP
Squadron Commander
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
43
SAMPLE FUND-RAISING LETTER #3 CORPORATE SPONSOR 2
(Use squadron or wing letterhead)
5 February 2017
Mr. Peter L. Floyd, President
Global Transportation Services, Inc.
2830 Rocky Mountain Drive
Longview, CO 2400
Dear Mr. Floyd:
As the public Affairs Officer for the Rocky Mountain Senior Squadron of Civil Air Patrol, I have
been asked by my Squadron Commander to extend a very special membership offer to you and
your company. We would like for Global Transportation Services, Inc. to become a partner with
Civil Air Patrol and show your support for our volunteer members and the local community by
becoming a Business Member of our local squadron. In consideration of the many humanitarian
services performed by Civil Air Patrol, your company can apply for Business Membership in one
of the following categories:
Full Business Membership $5,000 Friend of CAP $1,000
Associate Membership $2,500 Contributor to CAP $500
In coordination with law enforcement agencies, the American Red Cross, FEMA, the United
States Air Force and others, Civil Air Patrol is called on to perform hundreds of missions each
year. Truly, every American citizen benefits from the work of Civil Air Patrol. When the Rocky
Mountain Senior Squadron is called on to assist city, county, state and federal agencies with
any local emergency service, we want to be ready. That is why your company’s Business
Membership is so important. It will provide the funds needed in preparing our members to meet
the future emergency service needs of this community and state. I have enclosed a Business
Membership application for you to consider. Once the application is processed, your company
will receive a beautiful 11 x 14 inch framed certificate from the Civil Air Patrol National
Headquarters. Also, our local squadron will publicly recognize Global Transportation Services,
Inc. in all our press releases and public appearances.
I will call your office next Tuesday, February 15, for an appointment to visit with you. At your
convenience, I would like to discuss your Business Membership in Civil Air Patrol. In the
meantime, please feel free to call me if you have any questions at (301) 455-5544. I look
forward to meeting with you.
Sincerely
Cathy F. Jones, Capt, CAP
Public Affairs Officer
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
44
C. SUCCESSFUL GRANT WRITING
Anyone can learn to write a successful grant with the appropriate tools and a basic
knowledge of grant writing. Writing competitive grants means being a little better than
the rest in researching formatting, and writing your proposal. If you’re willing to invest
the time and energy necessary in learning how to do it right and follow the tips provided
in this chapter, you’ll find that your grant proposals will almost always be read. Not
always awarded, but at least you’ll know they were read and that alone will put you one
step ahead of most of the competition.
There is no way every aspect of creating a grant proposal can be covered in a single
chapter. The information presented in this chapter is designed as a guide and as a
reference tool for novice grant writers.
1. WHAT IS A GRANT?
A very simple definition is a grant is a source of funds that an organization or
corporation wishes to donate for a worthy cause. Most grants are awarded for specific
programs, activities, or projects.
Funding organizations are much more likely to fund small grants $3,000 to $5,000 than
large ones. However, grant awards can and do go into the millions of dollars. One
important point to remember as you begin your fund-raising activities into the area of
grants is “don’t get greedy.
There are several types of grant proposals one may submit. The requirements for each
may differ somewhat:
Program Proposal – To provide one or more services to individuals, families, groups,
or communities.
Research Proposal – To study a problem, group of people or organization, or to
evaluate a service or program.
Training Proposal – To offer training and educational programs to individuals, groups
organizations, or communities.
Planning Proposal – To provide planning, coordination, and networking in connection
with a problem or among a group of organizations or programs.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
45
Technical Assistance Proposal – To provide assistance to groups, agencies, and
organizations in developing, implementing, and managing programs, studies, or other
activities.
Capital improvement proposal – To build or remodel buildings and acquire
equipment.
There are other types of grant proposals. However, these six are the major types.
2. SOURCES OF GRANTS
Government – Total funding available: $100 Billion annually.
Foundations – Approximately 22,000 funding sources.
- Newsletters are available from 200 of these funding sources.
- Annual reports are available from 300 of these funding sources.
- A handful have guidelines for writing proposals.
- Industry only 35 percent of 2.3 million corporations give away anything.
- Of the 35 percent, only 6-10 percent give away more than $500.
- Corporations give 40.8 percent to the education sector, 30.2 percent to the
health/welfare sector, 12 percent to the civil sector, and 11 percent to the
culture sector.
- Corporations only give funding to projects which can help them directly or
indirectly to improve profit, to assist in making them better corporate
citizens, to help in product development, to help in worker support, to
better understand main philosophy.
3. WHERE TO BEGIN?
DECIDE WHAT YOU WANT TO FUND
Perhaps you need funding for:
- Training programs
- Cadet scholarships
- Uniforms
- A building for your squadron
Few funding bodies grant monies for general operating expenses. Be specific. Identify
a specific need.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
46
IDENTIFY FOUNDATIONS AND COMPANIES GIVING GRANTS.
Begin by reviewing Appendix-B, C, D in this manual. Also, search foundations and
companies online and at your public library where you should be able to find large
volumes listing foundations and the types of activities funded.
Locate foundations in your general area (or state) that traditionally fund activities similar
to yours. Always pick four or five sources (at the very best) to apply for funding. To only
pick one would drastically reduce your chances of securing funding. Submitting grants
to several sources is better than having one grant go to only one source and be
rejected. The odds are in your favor. However, do not inundate the
foundation/corporation world with dozens of different proposals. Pick a specific need
and stick with it until you get funded.
CLUE: It may be a while before you hear any response, but DO NOT call them, they’ll
notify you one way or the other.
The listings of foundations/corporations will provide you with all the information you
should need to prepare an effective grant proposal. Most sources will list:
- Name of the foundation/corporation.
- Areas of interest.
- Type of projects funded.
- Eligibility requirements.
- Geographic restrictions.
- Award amounts.
- Projects previously funded.
- Application procedure.
- Contact name and position (It is always a good idea before submitting
your grant proposal to call the foundation office and confirm the name and
position of the contact person and the address)
- Dates to submit application.
4. BEFORE YOU BEGIN
You should know that a grant proposal serves four main functions: A Program Plan, a
Request, a Promise, and Instrument of Persuasion.
A Program Plan
A written statement that represents a particular program or project an organization
would like to undertake. For you, it represents a set of guidelines for implementing the
program. To the fund administrator, it is an indication of your program planning ability.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
47
Therefore, it’s important that the proposal clearly indicate all the major activities that will
be carried out and how they will be organized and implemented.
A Request
The second function of a proposal is that it represents a request for the allocations of
financial resources from the funding source which means that the proposal should
clearly indicate the exact amount of money being requested, what specific items the
money will be spent for, and a justification of the need for each major item.
A Promise
The third part of your proposal is a promise. You will make a commitment to the fund
administrator that certain things will be done during a specified time period at a specific
cost.
Persuasion
The fourth function of a proposal is that it is an instrument of persuasion. Through the
proposal, you will seek to persuade some person or organization to support the
proposed activity by allocating funds to it. In addition to providing money, the funding
source normally lends its name to the project, helping to legitimize the project. Money
and legitimation are not easily disbursed, so the fund administrators need to be
convinced that their support should be granted.
5. WRITING A PROPOSAL
The average person’s span of attention when reading is 10 minutes. After that he/she
will begin to scan the document, picking up key words, and may miss an important
point. You must grab the reader’s attention if you want your message to get across.
What can you do to make sure that your writing captures and keeps your reader’s
attention?
- Use Boldface, UPPERCASE, underline, or italiczed type for key words,
phrases, or sections.
- Use double spacing and wide margins for all sides.
- Use bullets to list key points.
- Use Graphics…lots of them.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
48
6. ORGANIZATION & COMPONENTS
Select a Name for the Project
A tried and true fact: the project name will serve as a driving force to help you in writing
your grant proposal. It should be bried, suggestive of purpose, and memorable.
Two Orders of Organizing:
- Writing Order.
- Final Project Order.
Use the Writing Order when composing your grant proposal. Use the Final Project
Order when organizing your grant proposal.
The Writing Order:
- 1. Introduction 8. Bibliography (if applicable)
- 2. Statement of Need 9. Definitions
- 3. Plan of Operation 10. Abstract (Summary)
- 4. Evaluation 11. Table of Contents
- 5. Key Personnel 12. Cover Page
- 6. Commitment and Capacity 13. Cover Letter
- 7. Budget
Final Project Order:
COVER LETTER: Loose, not attached to the proposal.
COVER PAGE: Also, known as the title page.
TABLE OF CONTENTS: Preferably if your proposal is over 10 pages in total.
ABSTRACT or SUMMARY: Again, if the proposal is over 10 pages long
DEFINITIONS: Only if you use a lot of jargon or abbreviations.
INTRODUCTION: The who, what and where.
STATEMENT OF NEED: What is the problem?
PLAN of OPERATION: Detailed Solution.
EVALUATION: How will you measure effectiveness.
KEY PERSONNEL: Team members responsible for the project.
COMMITMENT & CAPACITY: What resources are already available to you?
BUDGET: Try to tie each dollar requested to an objective. Ask, does the money match
the request?
ENDNOTES: Use endnotes (notes placed at the end of the text), rather than footnotes.
ATTACHMENTS: Letters of support, audit statement, IRS nonprofit status letter, and
other supplementary documentation.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
49
TIPS: When writing a government grant proposal, you will have numerous forms to fill
out, as well as a detailed proposal narrative. Specific guidelines will be required. They
can be quite long. A length of 40 pages is not unusual. However, most foundations do
not provide specific guidelines. You will be expected as an experienced grant writer to
demonstrate how thorough you can be in as few words as possible. LESS is always
better.
Format for Foundations
Three primary elements:
- Cover Letter
- Introduction
- Additional Materials
THE COVER LETTER
Your cover letter will determine if your grant proposal will be read by the funding body.
It will be your primary motivator in determining if you are indeed better than the
competition. So, give attention to the following points closely, it could determine
success or rejection. Your letter should…
…be brief (one page)
…proclaim the urgency of the problem you propose to address.
…cite dramatic need or unique quality.
…highlight outstanding endorsements.
…name linkage persons.
… offer to provide additional information/clarification/answers to questions. Finally,
show evidence of organizational commitment to your proposal through the cover letter.
Commitment by the board of directors is required by some funding sources. In most
cases the letter should be signed by a top authoritative figure within the organization.
THE PROPOSAL
- Introduction. Be different. Make your proposal stand out from the rest. Your
introduction is the who, what and whereof CAP and your squadron/wing…a mental trip
through Civil Air Patrol. Your introduction should be no more than two double spaced
pages. Use factual information in describing your organization.
- Introduce the organization.
- State where is the organization located.
- Tell the Purpose of the organization.
- Use legal name of organization.
- Include address, city, and state of your location.
- Note interesting information about your area.
- Demographics (unemployment, average income, population, etc.), what is unique
about your county, city, squadron, etc.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
50
- Date the organization was founded.
- Circumstances leading up to the organization’s establishment (CAP has an
interesting and exciting beginning. Be excited about it)
- Your organization’s mission.
- Population you serve, type and size.
- Unique qualities of your squadron/wing.
- Niche. State organization’s/squadron’s/wing’s niche or area of expertise, awards, or
recognition.
STATEMENT OF NEED
ALWAYS provide a transition statement from one section of your proposal to the next.
Example: At the end of the Introduction, you might write, “The purpose of this request is
to enlist (garner, elicit, encourage, seek) your support for Project (name of project). Use
a Thesaurus. Everyone doesn’t have the vocabulary of Webster. Your introduction will
establish your credibility. Your Statement of Need will demonstrate your ability to plan a
good program. NEVER, NEVER list a lack of money as the need! Everyone
understands you are asking for money. It is a given.
In this section, only describe and document the situation that will be dealt with if you are
awarded the grant funding. DO NOT go into the method you will use to deal with the
situation. Save that for later.
In this section, you should…
…use the most impacting language in your entire grant.
…use factual terms supported by statistics.
…use quotes from authorities.
…make a case for the problem/project on a local level.
…use hard hitting language and information.
…provide heart-wrenching picture of your need, if possible.
CLUE: Give careful consideration to your presentation in this section. This is not the
area to project hope or a solution, that will come later. Avoid using the phrase “a lack
of” anything. To do so denotes a lack of method, also.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
51
7. PLAN OF OPERATION: (or Methods and Procedures)
Now is your opportunity to tell how you plan to accomplish the goals you set in your
proposal. Your Plan of Operation is your vision, in detail, of a solution to your problem.
PRIMARY COMPONENTS
Necessary components of your Plan of Operation are:
A clear statement of the purpose of your project (the opening paragraph)
Attainable goals, listed in rank order, with objectives following each goal. Think each
goal through carefully. Make certain it is measurable and fits the definition listed below:
1. Goals & Outcomes: What you want your project to accomplish by the end of the
funding period
2. Objectives: Measurable steps your project will take to achieve the related goal
and address the problem introduced in the Needs Statement.
3. A Timetable: should be included to indicate when you intend to accomplish the
project objectives. Don’t underestimate the time it will take to accomplish your
goals, just because you think it sounds good in your proposal. Do not use
specific dates in this section. You do not know when funds will be awarded. Use
“month 1, month 2”.
4. A Flowchart: tracking the flow of each activity (objective) is helpful, but takes
more time to develop. Various software programs can lessen preparation time.
Include your methods to accomplish the objectives. The methods should flow
from the objectives. Make them understandable and include a detailed
explanation. Always include alternative methods, if applicable, for reaching the
objectives. Often you can incorporate methods used by other organizations in
this section. This is not the section to skimp on. The “keep it short and simple”
rule does not apply in your Plan of Operation, unless the guidelines provided by
the foundation state a “one page” Plan of Operation. Always follow the
guidelines provided.
EVALUATION
The evaluation portion of your proposal will have two components:
1. Outcome Evaluation: measures the results of your program. Did the program
(1) achieve its stated objectives, and, (2) show how this accomplishment can be
attributed to the program.
2. Process Evaluation: determines whether it has been conducted in a manner
consistent with the proposal’s plan, and the relationship and impact that other
CAP programs had on the project’s success. If you do not include an evaluation
plan, the foundation will use its own plan and it may be much more critical of the
program than if you provide your own plan.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
52
Provide a brief paragraph stating who will conduct the evaluation. Sometimes an
outside evaluator will do the evaluation. You can provide for the cost of the
evaluation in your budget. Identify what you hope to learn from the results of the
project evaluation. For example, problem areas, areas of strength, areas to
improve, and ways to redirect your efforts. A sample evaluation plan is included
at the end of this chapter.
BUDGET
Make sure that budget you submit is well thought-out, well-researched estimate of what
your project will cost. Offer a detailed narrative on each final line-item in your budget.
Include specifics on personnel costs, fringe benefits, travel costs, equipment, supplies,
contracted services, construction, and other expenses. You may want to break out your
budget into categories:
1. Personnel Costs: will include a listing of all full and part-time staff in the
proposed program. Even if the staff is a volunteer, show the time the
volunteer(s) will be spending and assign a value to that. Funding bodies often
require the organization to “donate” from 20% to 25% of the grant amount.
Volunteer time can account for this.
2. Non-personnel Costs: will include space costs (facilities), rental, lease or
purchase of equipment, supplies, travel, and other costs. Other costs include
items like dues, printing, tuition, etc.
3. Indirect Costs: are defined by the federal government as “those costs of an
institution which are not readily identifiable with a particular project or activity, but
nevertheless, are necessary to the general operation of the institution and the
conduct of the activities it performs.” This could include operating and
maintaining buildings and equipment, depreciation, general telephone expenses,
etc.
8. CHECKLIST FOR GRANT WRITERS
These tips are invaluable. Read them before you begin your writing and again when
you feel you have finished:
Be Clear. Before starting the application process, be clear about what you want to
accomplish. Draw up a long-range plan that projects goals at least five (5) years ahead.
Research potential funds thoroughly. Taking a cursory look through a foundation
directory isn’t good enough. Then apply what you’ve learned. Don’t ignore a fund
administrator’s guidelines in the hopes of “fitting” your proposal into their niche.
Preview successful applications from grant-seekers whose projects are like yours.
You’ll not only get some good ideas but an understanding of the competition, as well.
Verify available funding, divide your efforts into three further phases: writing the
proposal, marketing, and management.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
53
Gauge your time. Writing the proposal should take only about 40% of your time. Try
to get program officials to review a 3-5 page summary of your plan first, to make sure
you’re on the right track.
Basic rules of proposal writing. Don’t ask for more than you need; take your time
writing the proposal; never lie; never use the same application twice; be upfront about
asking for money; and don’t waste time getting to the point
Don’t overlook marketing. It should take at least 10% of your time. Make sure your
organization will appeal to a potential fund giver. Be professional and involve key
community figures, where possible.
Management is vital. You must be able to demonstrate that you have the
management skills and experience that can deliver success.
Know the fund administrator. Your chances of success improve by as much as 300%
when you make contact with the fund administrator before and during the proposal-
writing process. Don’t ask for hidden agendas, but do find out about general trends or
new ideas the fund administrator is currently interested in.
Stick to your timetable. Make sure you have enough time to complete the application
so it meets the fund administrator’s deadlines. If you don’t have time to do it properly,
don’t compete for the grant at all.
Consider cooperation. Many fund administrators, particularly federal agencies, like
applications where more than one organization is involved. If you submit a cooperative
proposal, remember to make sure that there is both a formal and informal relationship
between grantees. When dealing with any fund administrator, but especially federal
agencies, remember to read the instructions before applying. It sounds simple, but
federal institutions live by two rules: 1) the agency is always right, and, 2) when in
doubt, refer to rule 1.
Provide proof. Don’t just tell the fund administrator about the existence of the problem
you intend to solve but prove it with statistics, case studies, testimony, and any other
measurable data.
Know your budget. It’s probably the first thing a fund administrator will look at in your
proposal. It needs to be realistic and give credibility to your entire proposal. Present
the budget separately from the rest of the application, make sure the figures are correct,
and that the budget accurately reflects your needs. Keep a record of how you arrived at
your costs.
WRITING TIPS
- Avoid filling your proposal with jargon.
- Begin each section with a strong, clear sentence.
- Don’t go overboard, but do try to make your proposal interesting to read.
- Check with the fund administrator to see if there is desired format, type
style, etc.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
54
If your proposal doesn’t win support, keep calm. Never berate funding officials or grant
reviewers. Try to get more information and ask whether it would be worth resubmitting
your proposal.
9. SAMPLE TABLE OF CONTENTS
TABLE OF CONTENTS
Statement of Need ………………….. 1-5
Plan of Operation ……………………6-13
Quality of Key Personnel …………... 14
Budget and Cost Effectiveness…….. 15
Evaluation Plan ……………………… 16
Adequacy of Resources ……………. 16
Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
Appendix F
Assurances
10. SAMPLE EVALUATION PLAN – FOUNDATION
GOAL 1: TO INCREASE LEARNING OPTIONS FOR CHILDREN AND YOUTH AT-
RISK IN ORANGE AND SAN MARCOS COUNTIES.
Objectives:
At-risk and other elementary students in Orange and San Marcos counties will show
significant gains in achievement, motivation, and performance of basic skills in
participating classrooms.
At-risk and other elementary students will show significant gains in self-esteem,
communication, and other important social skills in participating elementary classrooms.
Measurement:
As measured by teacher and parent observation and standardized tests used in the
participating districts.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
55
As measured by teacher and parent observation and our self-concept assessment.
Inventory and other selected effective measurement devices as per requirements of
participating district.
GOAL 2: TO INCREASE WELLNESS OPINIONS FOR CHILDREN AND YOUR AT-
RISK INORANGE AND SAN MARCOS COUNTIES.
Objectives:
At-risk and other elementary students will show significant improvement in knowledge,
attitude and skills, allowing them to choose healthier life-styles regarding nutrition,
physical fitness, substance abuse, and stress management.
At-risk and other elementary students will sow significant gains in participation in
activities that enhance healthy lifelong habits in the areas of nutrition, physical fitness,
substance abuse, and stress management.
Measurement:
As measured by the pre/post screening using surveys from the statewide Health in
Education Project, the Ohio State Youth Fitness Test, and teacher and parent
observation.
As measured by project logs showing participation levels in support groups.
GOAL 3: TO SUPPORT AND MODEL HEALTH BEHAVIOR ANDINCREASE THE
EFFECTIVENESS OF PARENTS AND COMMUNITY MEMBERS WHO WORK WITH
AT-RISK CHILDREN AND YOUTH IN THE ORANGE AND SAN MARCOS
COUNTIES.
Objectives:
Parents and community members who work with at-risk and other children and youth
will increase model health behaviors through project activities.
Parent and community members who work with at-risk and other children and youth will
increase their effectiveness through project activities.
Measurement:
As measured by pre/post surveys of parents/community members involved in project
activities.
As measured by project logs and parent/community member evaluations as part of
project activities.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
56
GOAL 4: TO SUPPORT MODEL HEALTH BEHAVIOR AND INCREASE THE
EFFECTIVENESS OF MIDDLE AND HIGH SCHOOL YOUTH WHO WORK WITH AT-
RISK CHILDREN IN ORANGE AND SAN MARCOS COUNTIES.
Objectives:
Middle and high school students who work with at-risk and other elementary students
will increase model health behaviors through project activities.
Middle and high school students who work with at-risk and other elementary students
who work with at-risk and other elementary students will increase their effectiveness
through project activities.
Measurement:
As measured by pre/post surveys of middle and high school youth involved in project
activities.
As measured by project logs and middle and high school youth evaluations as part of
project activities.
Interpretation of findings:
When young people who are educationally and socially at-risk are introduced to learning
and wellness options, their life-style changes to a more positive mode, thus the
beginning of generational life-style changes.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
57
APPENDICES
APPENDIX-A Forms & Applications APPENDIX-B Major Grant-Making Foundations APPENDIX-C Companies Offering “Volunteer Hour Grants” APPENDIX-D Companies Offering a CAP-Compatible
“Matching Gift” Program
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
58
APPENDIX-A
Forms and Applications
- MIWG Form 173-4 Approval of Unit Fundraising/Dues Assessment - MIWG Application to List a Fundraising Activity/Program - IRS 501(c)(3) CAP Tax Exempt Letter
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
59
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
60
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
61
APPLICATION TO LIST A FUNDRAISING ACTIVITY/PGM
Listing a fundraising activity or program in the MIWG Guidelines and Procedures for Securing Funds manual should be uniformly formatted so that all programs read with the same structure and familiarity throughout the Manual. It will also assist when receiving new fundraising ideas to assure that the required information is complete. Please follow the following format:
1. NAME OF PROGRAM & FUNDING ENTITY 2. TYPE OF PROGRAM / ACTIVITY
Local - State or Federal Campaign, Grant, Corporate Donation, Local Business Donation, Individual Donation, Employer Matching Gifts, Volunteer “Grants” Opportunity, Small Business Partnership, Small Business Membership, Endowment, Other (Explain)
3. PURPOSE OF FUNDING
Types of organizations the funder is looking for and specific activities/assets they are interested in funding, if any. Are the funds unrestricted, meaning no particular purpose or requirement of the funds. Are the funds restricted and what is/are the funder’s target market and/or unmet need(s) they wish to fund?
4. POTENTIAL RANGE OF FUNDING AMOUNT 5. TIME OF YEAR FOR APPLICATION 6. PROGRAM DESCRIPTION 7. PROGRAM APPLICATION 8. PROGRAM DETAIL (See Example on Next Page)
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
62
EXAMPLE OF A LISTED FUNDRAISING ACTIVITY/PROGRAM
1. NAME OF PROGRAM & FUNDING ENTITY COMBINED FEDERAL CAMPAIGN (CFC) U.S. Federal Government - Office of Personnel Management (OPM) www.opm.gov Listed Agency Name: CIVIL AIR PATROL – Michigan Wing Listed Agency Number: 60127 2. TYPE OF PROGRAM Federal Campaign which is State-wide. 3. PURPOSE OF FUNDING
Looking for organizations having a substantial local presence in the geographical area covered by the local campaign whose programs, services, benefits, etc. affect human health and welfare of the target population.
4. POTENTIAL RANGE OF FUNDING AMOUNT
Funding amount is unlimited depending on the participation of the organization. 5. TIME OF YEAR FOR APPLICATION
The campaign runs from September to December.
6. PROGRAM DESCRIPTION The Combined Federal Campaign is similar to the United Way Campaign where federal employees have the opportunity to make a contribution or donate a portion of their salary through a payroll deduction to the Civil Air Patrol – Michigan Wing.
7. PROGRAM APPLICATION
The application is submitted by the Civil Air Patrol - Michigan Wing and managed by the Combined Federal Campaign Officer under the MIWG Development Section.
8. PROGRAM DETAIL
1. The CFC Michigan Campaign runs annually from September to December.
2. The MIWG will send out Wing-Wide electronic notification announcing the start of the CFC Campaign.
3. Anyone who works for the federal government can make a single donation or a payroll deduction at their place of employment for the Michigan Wing Civil Air Patrol.
4. If parents, friends, acquaintances, who work for the federal government, or cadets who have school mates whose parents, friends or acquaintances work for the federal government, ask them to make a donation to support your CAP-
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
63
MIWG organization. All they have to do is go to their Human Resources Department and fill out the deduction request. They will need the 5-Digit CFC Number for CIVIL AIR PATROL-Michigan Wing: #60127.
5. You can also post the announcement on Twitter, Face Book, etc. and electronically spread the word through social media, encouraging your friends to support the Civil Air Patrol - MIWG.
6. Once the campaign has ended, each CFC Regional Area will report the total contributions donated to the Civil Air Patrol – MIWG No. 60127. 50% of that amount will go to the MIWG. The remaining 50% will be equally divided among the Squadrons within the CFC Regional Area, and awarded at a special presentation. Contributions from other States and Overseas will go to MIWG.
If you have any questions, please contact Maj Frank Ross, CFC Officer, at [email protected] or call 313-320-4454.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
64
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
65
IMPORTANT NOTE: To print out the most current IRS 501 (c)(3) CAP Tax Exempt
Letter, go to www.civilairpatrol.com, click “Support CAP” at the top of the Home
Page, and select ‘IRS Tax Letter ” to the right of the page!
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
66
APPENDIX-B
Major Grant-Making Foundations
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
67
THE WALMART FOUNDATION
1. Name of Program and Web Site (if Available)
WALMART LOCAL FACILITY GIVING GRANTS http://foundation.walmart.com/apply-for-grants/local-giving
SAM’S CLUB COMMUNITY GRANTS http://foundation.walmart.com/apply-for-grants/sams-club-giving-program
2. Type of Program Grant Funding – Restricted Funds
3. Purpose of Funding To fund local programs in Walmart Foundation’s main focus areas, namely, Hunger Relief & Healthy Eating, Sustainability, Women's Economic Empowerment and Career Opportunity.
However, Walmart Foundation’s Local Facility Giving Grants currently stated guidelines also clearly mention that they will also consider funding areas that are geared toward strengthening the local communities, for example:
local organizations providing health and dental screenings
support for local police and fire departments
local school-based initiatives
Additionally, Sam’s Club Community Grants also include additional areas of local focus that may include:
Education
Youth Success
4. Potential Range of Funding Amount
Minimum Grant Funding Amount $ 250
Maximum Grant Funding Amount $ 2,500
Website does not disclose an expected range of grant amounts.
5. Timing of Application Request The Walmart Foundation’s application window for each annual grant cycle opens on February 1st of each year. The application window for each annual grant cycle “officially” closes on December 31st.
Since Walmart Foundation allocates a fixed amount of annual funding for each Walmart Facility (Walmart Stores and Sam’s Clubs) at the beginning of each grant cycle, a particular Walmart Facility may exhaust its allocation at any time during the grant cycle. When such happens, that Walmart Facility can no longer accept or award grants until its funding allocation is restored at
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
68
the beginning of the next annual grant cycle.
Therefore, each MI Wing CAP Squadron/Flight is strongly advised to plan and to make its funding requests for a WALMART LOCAL FACILITY GIVING GRANT as soon as possible after the annual cycle’s grant application window opens on February 1st.
6. Program Description
Grant Applicants should limit the number of pending grant applications to separate Walmart facilities to no more than twenty-five (25).
Please note that any application not approved by the facility manager will be declined on the dates listed below:
May 1
July 31
Oct. 31
January 31
7. Program Application – Who Should Apply
Walmart Foundation’s WALMART LOCAL FACILITY GIVING GRANTS and SAM’S CLUB COMMUNITY GRANTS are highly appropriate for funding at Squadrons/Flights for:
External AE/STEM projects in local schools (as Education or as a
Local School-based initiative)
External CAP-sponsored Education-related Afterschool programs at
local schools (as Education or as a Local School-based initiative)
External CAP-sponsored DDR programs at local schools (as a Youth
Success program)
CAP CyberPatriot teams (either as a STEM project or Career
Opportunity)
Since the eligibility for these grants is based on a reasonable proximity of the
applicant to the local Walmart or Sam’s Club facility to which the
application(s) is (are) directed, it is strongly encouraged that only local CAP
Squadrons/Flights utilizes this grant source.
CAP Groups should not apply directly for these grants as their
geographic scope is too large. Instead, CAP Group Commanders should
strongly encourage their component squadrons/flights to apply for grants to
fund their specific programs and other needs.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
69
8. Program Details
All applications are submitted to Walmart Foundation via its online grant application portal. Enter the online grant portal to apply for a grant at:
http://foundation.walmart.com/apply-for-grants/local-giving
ELIGIBILITY CHECKLIST
Funds must benefit the facility’s service area. Therefore, potential grantees should be nonprofit organizations with programs that benefit communities within the service area of the Walmart store, Sam’s Club or Logistics facility from which they are requesting funds (i.e., within approximately 25 miles of the Local Walmart Facility.)
Walmart and the Walmart Foundation have identified four core focus areas of giving:
Hunger Relief
Healthy Eating
Women's Economic Empowerment
Career Opportunity
Programs that do not align with these four focus areas may also be given consideration. These include programs that are geared toward strengthening the local communities, support for local police and fire departments, and local school-based initiatives.
If you are applying for funding through a Sam’s Club location, additional focus areas may also be considered.
ORGANIZATIONAL ELIGIBILITY
Organizations applying must meet the one of following criteria:
- An organization holding a current tax-exempt status under Section 501(c)(3), (4), (6) or (19) of the Internal Revenue Code;
- A recognized government entity: state, county, or city agency, including law enforcement or fire departments, that are requesting funds exclusively for public purposes;
- A K-12 public or private school, charter school, community/junior college, state/private college or university; or
- A church or other faith-based organization with a proposed project that benefits the community at large.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
70
SELECTION AND AWARD PROCESS
Management at the facility to which you are applying will review the application and make initial funding recommendations to the Walmart Foundation on all submitted requests.
Organizations will be notified of any decision via e-mail. All funding decisions are final.
If an organization is approved, grant checks will be mailed directly to the recipient organization’s address listed in the grant application. Please allow two to four weeks for delivery of any grant award checks.
In the event of an organization being awarded a grant, the organization should contact their local facility from which funds were awarded to schedule a formal recognition event.
FUNDING EXCLUSIONS
- Advertising, film or video project.
- Athletic sponsorships (teams/events)
- Capital campaigns and endowments (defined as any plans to raise
funds for a significant purchase or expense, such as new construction,
major renovations or to help fund normal budgetary items).
- Contests or pageants.
- Fundraising events (walks, races, tournaments, dinners etc.)
- In-kind donation requests, including requests for gift cards.
- Nationally-sponsored organizations: American Cancer Society,
American Diabetes Association, American Heart Association,
Children's Miracle Network and United Way.
- Memberships, including association/chamber memberships.
- Organizations that deny service, membership or other involvement on
the basis of race, religion, color, sex, sexual orientation, age national
origin, ancestry, citizenship, veteran, or disability status.
- Organizations or programs that do not benefit the communities within
the facility’s service area.
- Organizations who apply to a large number of facilities outside of the
primary area.
- Organizations whose programming or policies may position Walmart or
the Foundation in a negative light.
- Organizations whose services do not benefit the community at large.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
71
- Political causes, candidates, organizations or campaigns.
- Projects that send products or people to foreign countries or on
domestic travel.
- Registration fees.
- Requests made on behalf of another organization or by an
unauthorized representative of the recipient organization.
- Request made solely to benefit one person or family.
- Research
- Salaries, stipends, tips and rewards.
- Scholarships (tuition, room, board, other expenses for attendance at
any college/university/vocational school).
- Third-party giving, including funds re-allocated to fiscally sponsored
organizations of the applicant organization.
- Tickets for contests, raffles or any other activity with prizes.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
72
THE BEST BUY FOUNDATION
1. Name of Program and Web Site (if Available)
BEST BUY FOUNDATION COMMUNITY GRANTS
https://corporate.bestbuy.com/best-buy-foundation-national-partnership-request-for-proposals-2015/
2. Type of Program
Grant Funding – Restricted Funds
3. Purpose of Funding
Best Buy Foundation’s Statement of the Purpose of its Funding:
For decades people have turned to Best Buy for answers to their technology questions. As a company, we aim to ignite human potential. To support these efforts, the Best Buy Foundation provides underserved teens with access to technology to build 21st century skills and bridge the digital divide. As technology becomes more ingrained in our society, it is critical for youth to develop the necessary skills for future college and career success.
4. Potential Range of Funding Amount
Minimum Grant Funding Amount None Stated
Maximum Grant Funding Amount $10,000
The web site discloses the average grant is about $4,000 - $6,000.
5. Timing of Application Request
The 2015 applications will be accepted from June 1st through June 28th. Notifications of grant awards will occur by September 15th, 2015.
Please take note that the opening date and closing date of the grant application window changes every year.
6. Program Description
Best Buy Foundation will donate up to $2 million in Community Grants to local and regional nonprofit partners that create hands-on learning opportunities for underserved teens to engage them in learning, experimenting, and interacting with the latest technologies to build 21st century skills. The overall goal is to provide youth with access to new technologies and help them become interested and fluent in digital learning while developing skills to help better prepare them for future education and career success.
Programs should help teens build 21st century skills by utilizing cutting-edge technology such as computers, digital cameras, video cameras and professional software in a wide range of areas including (but not limited to):
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
73
Audio production (including music mixing & recording)
Coding/3D printing
Computer maintenance and repair
Digital photography/graphic design
Filmmaking & videography
Maker Faires/hack-a-thons
Mobile & game app development
Programming
Robotics
Web site design
Community Grants are designed to support local efforts and are reviewed for consideration by Best Buy teams across the United States. The average grant amount is $5,000 and will not exceed $10,000.
Grantee Overview
Best Buy is searching for local organizations with a demonstrated track record for building skill proficiency in technology through out-of-school time (I.e., Afterschool programs)
The primary responsibilities of the nonprofit organization include:
Providing staff and curriculum for the out-of-school time programming. May include volunteer instructors.
Where the opportunity exists, working with schools and other community-based organizations to build awareness of the program to drive teen participation.
Ensuring access to youth from underserved communities.
Developing financial and community support to help sustain the program beyond the grant funding from Best Buy.
Submitting an annual report on program components such as participant engagement, program activities, desired outcomes, challenges, successes, and participant survey results.
Where possible, enabling participation of Best Buy employees to serve as volunteers.
7. Program Application – Who Should Apply
Best Buy invites out-of-school time programs that have a fundamental commitment to youth, ages 13-18, to apply for funding. Minimum eligibility criteria include:
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
74
Eligible nonprofits may be a public or nonprofit community-based organizations (e.g., community center, school, or library) with existing local or regional out-of-school time program and a proven track record of serving youth ages 13-18.
CAP local squadrons/flights can work in partnership with such organizations to implement programs that meet the required element of building 21st century skills in youth in the target age range.
The proposed program must be part of a recognized nonprofit organization that has the ability to target teens in underserved communities.
The proposed program must operate within 50 miles of a Best Buy store or other Best Buy center of operations (e.g., warehouse, corporate headquarters, Geek Squad Service Center, etc.) to allow for Best Buy employee volunteer participation (if appropriate).
The nonprofit organization must exhibit a commitment to diversity and inclusion.
Organizations that have engaged Best Buy employee volunteers to assist in their proposed program will receive special consideration.
Previous Best Buy Foundation grantees from this must submit their required grant reporting before applying for subsequent funding.
8. Program Details
Required Elements of the Proposal -- Include in your online submission
Proposals will be evaluated and competitively ranked by a local review committee from Best Buy. The review committee may contact you with additional questions as part of the selection process. The overall comprehensiveness, quality and clarity of the proposal will be taken into consideration.
Please submit proposal online via:
https://www.easymatch.com/bestbuygrant
Make sure to address each requirement below in the section that corresponds to the online application. The grant will be to support the operation of the program for one-year. Grant recipients will be eligible to apply the following year for additional funds. However, there are no guarantees of renewed funding.
Organization Mission
Statement of nonprofit organization’s mission and strategic direction.
Define Children Served
Describe how your organization reaches and supports young people. Include number of youth served, related demographic data (e.g., ages
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
75
served, gender mix, ethnicity, % on free and reduced lunch program), hours of operation, and schedule of activities.
Specifically, describe successful engagement with economically disadvantaged and diverse populations.
Geographic Area
Describe the geographic area served by your organization/program.
Program Goals, Objectives, & Impact
Describe how a grant from Best Buy can help achieve your current and future objectives.
Describe how a grant would support the development of youth – increasing 21stcentury skills and bridging the digital divide.
Program Description
Describe experience with informal learning environments.
Describe your experience with using technology as a learning tool for teens.
Give examples of prior experience with program evaluation.
Implementation Plan
Describe leadership opportunities for youth, as well as the role of youth in planning and implementing programs and activities.
Include examples of any collaboration with organizations in the community.
Outline any proposed or existing Best Buy employee volunteer activities.
Sustainability
Describe your volunteerism program.
Describe your reputation in the community and give examples of a demonstrated history of success.
Measurement
Outline, in a bulleted format, the specific metrics used to track program success in areas of developing 21st century skills and bridging the digital divide (e.g., types of skills and level of proficiency, amount of interest in digital learning, technology access provided to underserved youth).
Provide a brief explanation of your program evaluation process.
Brief Narrative of Organization’s Budget
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
76
List corporate funders, levels of support and any funding received from Best Buy previously.
Brief Narrative of Program’s Budget
Include total program budget, identifying how funds from Best Buy would be used.
Other Funding Sources
List of other funders of the program and levels of support, for which you’re requesting funds.
Proposal Deadline and Administrative Information
Grant Awards: Program grants (no general operating or product requests) typically range from $4,000 to $6,000 and will not exceed $10,000.
Grant Period: Up to one year of funding
Application Site Opens: At 8 a.m. EDT on Monday, June 1, 2015
Proposal Due Date: Proposal must be submitted no later than 8 a.m. EDT on Monday, June 29, 2015
Final Submissions: https://easymatch.com/bestbuygrants
Proposal Requirements and Information: Proposals must be submitted electronically, please contact the Application Site Contact with any systems questions during the stated hours below.
Notification Date: September 15, 2015
Additional Information: https://corporate.bestbuy.com/community-grants-page/
Contact: [email protected]
Application Site Contact: [email protected] or 866-625-4350 – Hours of operation are 8 a.m. to 6 p.m. EDT, Monday through Friday.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
77
THE ALAN AND VADA DOW FAMILY FOUNDATIONS
1. Name of Program and Web Site (if Available)
THE ALAN AND VADA DOW FAMILY FOUNDATIONS
http://www.avdowfamilyfoundation.org/t30-grant-information.aspx
2. Type of Program Grant Funding – Restricted Funds
3. Purpose of Funding The Alden and Vada Dow Family Foundations' priority and focus for funding grants are for the following program areas:
Programs in the areas of health and human services, the arts, education, youth programs, the environment, and civic/community projects
Nonprofit organizations located in Michigan only, with focus on the Midland/Bay/Saginaw area and areas north
Support for operations (Readers should note that support for general operations is very rare among grantmakers.)
4. Potential Range of Funding Amount
Minimum Grant Funding Amount Usually $ 3,000
Maximum Grant Funding Amount Usually $ 20,000
The web site does not disclose an expected range of grant amounts.
5. Timing of Application Request
Grant Application Procedures
First time applicants that meet the eligibility requirements are asked to submit
a request in writing outlining their proposal before sending a formal grant
request using our Grant Guidelines. All proposals must follow our Grant
Guidelines and include all requested information and attachments. No
additional copies are needed.
Grantmaking Timetable
The Alden and Vada Dow Family Foundations have two funding cycles each
year. We ask that all proposals be fully submitted to us by January 15
for consideration during the Spring cycle, and by August 15 for
consideration during the fall cycle. Organizations may only receive one
grant within a twelve-month period.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
78
6. Program Description
The mission of the Alden and Vada Dow Family Foundations is to enhance the quality of life, primarily in the State of Michigan, through the funding of programs in the areas of the arts, the environment, education, health and human services and youth programs.
7. Program Application – Who Should Apply
Civil Air Patrol Squadrons/Flights in Michigan, preferably with a geographic focus on the Midland/Bay/Saginaw area and areas north.
This also might be applicable for use at the MIWG level to fund certain programs such as the MIWG STEM Outreach Subgrant program.
8. Program Details
ELIGIBILITY CHECKLIST
The Alden and Vada Dow Family Foundations support organizations that are tax exempt under Section 501(c)(3) of the Internal Revenue Service Code and are not classified as private foundations under section 509(a) of the Code.
GRANT SUBMISSION PROCESS
See the Required Grant Cover contain in the
Please provide the following information in the listed order, using the same headings, subheadings and numbers.
A. Grant Application Cover Sheet
Please complete the Grant Application Cover Sheet that is attached to this Grant Application. Your application cannot be processed without the completed cover sheet.
B. Executive Summary - Narrative
This should be no more than a one-page executive summary. Explain why your agency is requesting this grant, what outcomes you hope to achieve how you will spend the funds if the grant is made.
C. Agency Information
1. Prepare a brief summary of agency history including the number of years in operation and major accomplishments in the last three years.
2. Describe your current programs and list any recent significant expansion and/or cutbacks.
3. Provide a summary of your organization's staffing, including tenure and turnover statistics.
4. List and describe how board members are involved in your organization: percentage of board members attending meetings, percentage of board
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
79
members providing financial support, fund raising, strategic planning, program development and evaluation.
5. Explain how volunteers are recruited and included in the work of your organization. Provide a summary of the number of volunteers involved and turnover within the volunteer group.
D. Purpose of the Grant
1. Describe the need to be addressed by the Proposed Project/Program.
2. Target Population
Please describe the population the project/program will benefit. Include information on socio-economic status, location, gender, ethnicity, age, physical abilities and/or other descriptions, as appropriate.
Describe any selection, admission or eligibility criteria for entering your program.
3. Program and Evaluation
Describe each of your project/program goals, together with related objectives, activities, target group, expected progress, time frame, and assigned staff person.
Provide a brief description of how you expect the proposed activities will benefit the participating individuals and/or the community.
Describe your plan for evaluating your success in achieving each of your project/program goals, including type of data to be collected, collection dates, persons responsible, and feedback mechanisms.
E. Collaborations for Proposed Project/Program
1. Describe active involvement, if any, of the constituents in defining problems to be addressed, making policy and/or planning the project/program.
2. Describe the nature of project/program collaborations, if any, with other organizations and projected impact on project/program goals.
3. Summarize the amount of grant funds to be paid to collaboration partners.
F. Mission Information
1. List your agency's mission statement.
G. Project/Program Budget: General Instructions
1. The project/program budget should reflect each year of anticipated support from all sources including The Alden and Vada Dow Family Foundations. If your application is for general operating support, the project/program budget should be your total organizational budget.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
80
2. A budget narrative should accompany the project/program budget.
3. Please indicate priority items in the proposed grant budget, in the event we are unable to meet your full request.
H. Required Attachments – Proposal will not be processed without these!
1. A copy of the current IRS determination letter indicating 501(c)(3) tax-exempt status must accompany the proposal.
2. Finances:
Organization's current annual operating budget, including
expenses and revenue. Please show comparison of current annual
budget to previous year's actual expenses.
Copy of the project/program budget for which you are seeking
funding.
The two most recent audited financial statements with auditor's
report. Please explain any significant changes in fund balances.
Copy of the two most recent complete IRS 990forms.
3. List of amounts requested and/or received from foundations,
corporations and other funding sources to which this proposal has
been submitted. Please note if the amounts requested are pending,
received, pledged or declined.
4. If your agency or the program that you are requesting funds has
an endowment fund, please state the value of the endowment and
the spending policy.
I. Requested Attachments
1. Letters of support from collaborating partners. If applicable, collaborating
partners should clearly indicate their level of involvement/commitment to
project/program.
2. Annual Report and Strategic Plan, if available.
SELECTION AND AWARD PROCESS
We will respond by letter to all proposals or inquiries and will inform you whether your organization has or has not been awarded a grant.
FUNDING EXCLUSIONS
The Foundation will NOT make Grants or Scholarships to individuals.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
81
COSTCO WHOLESALE
1. Name of Program and Web Site (if Available)
COSTCO WHOLESALE GRANT PROGRAM
http://www.costco.com/charitable-giving.html
2. Type of Program Grant Funding – Restricted Funds
3. Purpose of Funding
In keeping with Costco Wholesale's giving guidelines, our warehouses and regional offices specifically support programs focusing on children, education and health and human services.
4. Potential Range of Funding Amount
Minimum Grant Funding Amount $ None
Maximum Grant Funding Amount No more than 10% of Program Annual Budget
The web site does not disclose an expected range of grant amounts.
5. Timing of Application Request
Costco accepts grant applications throughout its fiscal year (September – August) . Please allow a lead time of at least 90 days to give Costco ample time to consider your request.
6. Program Description
Costco Wholesale focuses on charitable programs and community activities
in the markets where they do business. In Michigan, these areas include
Grand Rapids, Kalamazoo, Ann Arbor, Brighton, Livonia, West
Bloomfield, Auburn Hills, and Madison Heights.
7. Program Application – Who Should Apply
Since CAP is a fully qualified 501(c)3 tax exempt organization, local CAP
units are eligible to apply for grants from Costco Wholesale if they are located
in or within a reasonable distance from one of the Costco market areas
described above.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
82
8. Program Details
ELIGIBILITY CHECKLIST
Costco Wholesale will only consider grant applications from appropriately documented 501(c)3 Organizations with an IRS Tax Exemption letter.
FUNDING EXCLUSIONS
Examples of support which Costco Wholesale does not provide funding:
Individuals
Capital campaigns, building projects, or equipment
Transportation and travel expenses
Political organizations
Religious organizations for religious purposes
Salaries
Government agencies
Loans or investments
Research studies
Athletic teams, events, or sponsorships
Animal related programs, including shelters
Merchandise for fundraisers and auctions
Symposiums, conferences, conventions, professional association
meetings
Individual primary and secondary schools
Merchandise promotions, partnerships or advertising
General awareness campaigns
Development or production of books, films, videos, television
programs, or websites
Parties, celebrations, parades, festivals and raffles
Deficit funding
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
83
THE SHOPKO FOUNDATION
1. Name of Program and Web Site (if Available)
SHOPKO COMMUNITY CHARITABLE GRANT PROGRAM
http://www.shopko.com/thumbnail/Company/Community-Giving/Shopko-Foundation/pc/2176/c/2181/2185.uts#
2. Type of Program Grant Funding – Restricted Funds
3. Purpose of Funding
The Shopko Foundation is proud of Shopko's roots as a retail health and optical care provider. To maximize its impact, the Foundation has a narrow focus on areas of giving that support the health of Shopko customers, teammates and communities. The Foundation also recognizes that education is fundamental to an individual's health and functionality in society.
To achieve its vision, the Shopko Foundation believes in supporting community projects that may be accessed by, and our contribution made well known to, customers and teammates of Shopko. Funds will support established non-profit organizations with a proven record of success in maintaining solid, critical programs or innovative new organizations and programs supported by established non-profits or successful leadership. Consideration will be given to grant proposals that:
help citizens of all ages maintain or improve their physical health; and,
help students succeed in school and become self-sufficient adults.
4. Potential Range of Funding Amount
Minimum Grant Funding Amount None Stated
Maximum Grant Funding Amount $ 1,000
The web site does not disclose an expected range of grant amounts.
5. Timing of Application Request
Shopko Foundation accepts online grant applications throughout its fiscal year (January 1 –December 31)
6. Program Description
The Foundation views each community where Shopko has operations as our "hometown." We appreciate the opportunity to do business in these communities and strive to strengthen them through support of charitable events and activities which promote healthy lifestyles and educational
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
84
opportunities for residents.
7. Program Application – Who Should Apply
This grant program is suitable for CAP Squadrons/Flights located within 25
miles of a Shopko location.
8. Program Details
ELIGIBILITY CHECKLIST
An organization/institution must be recognized as a charitable tax-exempt organization by the United States Internal Revenue Service under section 501(c)(3). Grants to accredited publicly/privately funded schools, colleges, and universities will be also considered. We recommend the organization is located within 25 miles of a Shopko store.
Grant requests must contain all required information and be submitted at least 45 days prior to the date of the scheduled event to ensure sufficient time for review. Requests should be related to a specific program or project, rather than related to general fundraising.
Each organization is limited to one application per grant cycle (January 1st – December 31st). If more than one application is received from the same organization in the same grant cycle, only one application will be considered.
Organization/institutions must be approved by the Foundation and confirm compliance with program criteria to participate in the Community Charitable Grant Request program.
INFORMATION NEEDED FOR THE SHOPKO ONLINE APPLICATION
Once you have determined that your organization is eligible to apply for a grant, you can log in or create an account. The following information will be required on the application:
Tax ID Number: You will be asked to enter the organization’s Federal Tax ID to verify its 501(c)(3) status with information in the IRS database.
Eligibility Evaluation: You will be asked to respond to an eligibility question to determine if your organization meets the criteria for a grant.
Organization, Contact, and Grant Information: Please read and follow directions carefully as you complete the required fields
Attachments: You will be asked to attach the following documents:
Organization Budget
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
85
Project Budget
Tax Exempt/Accreditation Status (Required)
Additional Supporting Material
FUNDING EXCLUSIONS
In general, the Shopko Foundation does not support the following:
Programs or events that do not support the Foundation's mission
Programs or events outside of Shopko communities
Sponsorship of cultural exhibits
Events which provide assistance to a specific individual
Advertising in event programs or yearbooks
Religious organizations (however gifts designated for, and restricted to, human services or humanitarian purposes may be eligible)
Political or fraternal organizations
Events with multiple or competing business sponsors
Organizations that discriminate on the basis of sex, creed, national origin or religion
Charitable requests in support of raffle, auctions, benefits or similar fundraising events
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
86
THE OLSEON FOUNDATION
1. Name of Program and Web Site (if Available)
THE OLSEON FOUNDATION – HELPING OTHERS HELP THEMSELVES
www. http://olesonfoundation.org/
2. Type of Program
Grant Funding – Restricted Funds
3. Purpose of Funding The Olseon Foundation has four funding areas. These include:
Education
Environment
Community Development
Health and Human Services
4. Potential Range of Funding Amount
Minimum Grant Funding Amount $ 1,000
Maximum Grant Funding Amount $ 50,000
The web site does not disclose an expected range of grant amounts.
5. Timing of Application Request
The deadline for grant applications is April 1st each year. Notification of the decision of the Board of Trustees will be in mid-June.
6. Program Description
The Oleson Foundation’s interests are broad but reflect the wishes of our
founders, Gerald and Frances Oleson, to help people help themselves and
give the greatest good for the greatest number. We are looking for
sustainable, collaborative projects and programs that improve the quality of
life for our area residents.
7. Program Application – Who Should Apply
This program is generally suitable for CAP Squadrons /Flights located in the
counties of Grand Traverse, Emmet, Charlevoix, Benzie and Manistee.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
87
8. Program Details
ORGANIZATIONAL ELIGIBILITY
Organizations applying must meet the one of following criteria:
All applicants must be 501(c) 3 designated non-profit organizations, or hold non-profit status such as schools, units of government, and churches.
SELECTION AND AWARD PROCESS
Applicants must submit a NARRATIVE with a detailed description of the project, including a clear purpose, dates, timelines, location, key staff, and number of people served. If the request is for items, please include bids or invoices for large equipment. Please utilize the Grant Application Cover Sheet and Project Proposal Budget provided on the website along with the requested attachments.
FUNDING EXCLUSIONS
Grants will NOT be made to individuals, endowments, or for scholarships.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
88
THE W. K. KELLOGG FOUNDATION
1. Name of Program and Web Site (if Available)
W. K. KELLOGG FOUNDATION – EDUCATED KIDS
www.wkkf.org/grantseekers
2. Type of Program
Grant Funding – Restricted Funds
3. Purpose of Funding We believe that one measure of a society is the importance it places on the optimal development of all of its children. We envision a future and a society where every child thrives, and we invest in areas to advance that vision.
4. Potential Range of Funding Amount
Minimum Grant Funding Amount None Stated
Maximum Grant Funding Amount None Stated
The web site does not disclose an expected range of grant amounts.
5. Timing of Application Request
The W. K. Kellogg Foundation accepts all grant requests on an ongoing basis throughout the year.
6. Program Description
The Statement of WKKF’s Focus Area on Educated Kids
We seek to improve the quality of both teaching and learning through leadership and professional development in which educators receive the support and training they need to deliver high-quality learning opportunities for all students. This includes working with child care providers, schools and teacher preparation programs to create safe, positive environments that are content rich, results-driven and culturally meaningful and relevant.
We support aligning systems to increase collaboration and improve the effectiveness of everyone who works in early child development – including centers, home-based and informal child care, K-12 schools, government systems and business. We believe this is essential if all families and young children are to have access to high-quality education.
----------------------------------------------------------------------------------------------------
This focus area of WKKF is the most likely to be applicable to funding STEM Education in local community schools. As such, it is of interest to MIWG as a potential funder of unit, group, and Wing level projects relating to such.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
89
7. Program Application – Who Should Apply
Since the W. K Kellogg Foundation makes grants over such a wide range of grant amounts, this funder is potentially appropriate for all echelons of MIWG to consider if they have a program/project that fits one of the Foundation’s focus areas and serves a geographical audience that the Foundation will consider.
Please note that Education-related projects that serve children in Michigan are considered a primary strategic focus area by WKKF.
8. Program Details
ELIGIBILITY CHECKLIST
To be eligible for support, your organization or institution, as well as the purpose of the proposed project, must qualify under regulations of the United States Internal Revenue Services. As a result, we are not able to provide funding directly to individuals.
ORGANIZATIONAL ELIGIBILITY
As a charitable 501(c)3 organization recognized by the Internal Revenue Service as a Tax Exempt Entity, MIWG and all of its subordinate units are eligible for support by WKKF.
SELECTION AND AWARD PROCESS
WKKF requires that all proposals be submitted through the initial submission process on our website. This ensures that WKKF collects consistent information from all applications, and it allows us to learn from both those who receive funding, and those who do not. Further, the online submission process helps us better track all requests, and ensure that grant-seekers receive a response in a timely manner.
Please submit an online application through the WKKF grant portal at:
http://www.wkkf.org/grants
and click on “Apply for a Grant” in the upper right-hand corner of the page.
FUNDING EXCLUSIONS
In general, we do not provide funding for the operational phases of
established programs, capital requests (which include the construction,
purchase, renovation and/or furnishing of facilities), equipment, conferences
and workshops, scholarships or tuition assistance, films, television and/or
radio programs, endowments, development campaigns or research/studies
unless they are an integral part of a larger program budget being considered
for funding.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
90
THE DOW CHEMICAL COMPANY
1. Name of Program and Web Site (if Available)
THE DOW CHEMICAL COMPANY – DOW GIVES
http://www.dow.com/michigan/dowgives/
2. Type of Program
Grant Funding – Restricted Funds
3. Purpose of Funding
The Dow Chemical Company provides two potential funding opportunities for Community Project Grants serving the Great Lakes Bay Region that align to Education, Economic Development, Environmental Stewardship, or Enrichment – and have the ability to produce sustainable benefits for a large number of community members.
3. Potential Range of Funding Amount
The Dow Chemical Company provides two separate levels of grant funding in support Community Projects in the Great Lakes Bay Region. Both of these Community Project grants can support the areas as defined in Purpose of Funding. They only differ in the range of funding as follows:
Community Donor-Advised Grants
Minimum Grant Funding Amount $ No Minimum
Maximum Grant Funding Amount $ 10,000.00
The web site does not disclose an expected range of grant amounts.
Community Impact Grants
Minimum Grant Funding Amount $ 10,000.00+
Maximum Grant Funding Amount $ No Maximum
The web site does not disclose an expected range of grant amounts.
5. Timing of Application Request
The Dow Chemical Company has two grant cycles per year. Thus, grant
requests are reviewed twice per year.
Applications received after the stated deadline will be considered in the
next grant cycle.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
91
1st Cycle in 2016
Application opens: January 1, 2016
Application deadline: January 31, 2016
Notification date: March, 2016
2nd Cycle in 2016
Application opens: June 1, 2016
Application deadline: June 30, 2016
Notification date: August, 2016
6. Program Description
Community Donor-Advised Grants
Community Donor-Advised Grants are for requests $10,000 or less. They are
provided by Dow and administered by local Community Foundations. These
grants must meet the same eligibility criteria as other Dow grants and
requests will be reviewed twice a year.
To apply, contact your local community foundation below:
Contact Information
Midland Area Community Foundation
Contact: Nancy Money
Email: [email protected]
Phone: 989-839-9661 x32
Website: www.midlandfoundation.org
Bay Area Community Foundation
Contact: Lisa Cleland
Email: [email protected]
Phone: 989-893-4438
Website: www.bayfoundation.org
Saginaw Community Foundation
Contact: Kendra Kempf
Email: [email protected]
Phone: 989-755-0545
Website: www.saginawfoundation.org
Community Impact Grants
Community Impact Grants will be considered for projects requiring more than
$10,000. These grants are administered directly by Dow Chemical Company
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
92
& must meet the same eligibility requirements as other Dow Chemical
Company grants.
To apply for a grant:
Organizations may apply by invitation only. To speak to a Dow
representative about your potential request, please contact Dow Chemical
Company using the following website:
http://www.dow.com/michigan/contact/dowgivescontact.htm
7. Program Application – Who Should Apply
As long as the project aligns with one of the supported funding areas
previously defined, MIWG Local Units could likely apply for funding under the
Community Donor-Advised Grants, as long as the usage of the funding was
restricted to the Great Lakes Bay Region as stated in the Dow Chemical
Company’s geographical restrictions.
Similarly, as long as the project aligns with one of the supported funding
areas previously defined, MIWG could likely apply for funding under the
Community Impact Grants, as long as the usage of the funding was restricted
to the Great Lakes Bay Region as stated in the Dow Chemical Company’s
geographical restrictions.
8. Program Details
ORGANIZATIONAL ELIGIBILITY CHECKLIST
Organizations must meet the following requirements to be eligible for a grant:
Applicants must be a charitable or non-profit organization with a
501c(3) designation or eligible government or school with required tax
documentation. Note – faith based organizations may qualify, provided
their proposed project is for the benefit of the community as a whole
rather than just the members of the congregation.
The organization must reside in the Great Lakes Bay Region and
grants must benefit the region.
The project must align to one or more of the following Dow Community
Success priorities:
Building the Workforce of Tomorrow – Promotes the interest and
preparation for student career opportunities in Science,
Technology, Engineering and Math (STEM).
Solving World Challenges – Addresses a world challenge that this
community is facing or raises awareness across a broad public
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
93
audience (i.e. Environment, Housing, etc.).
Driving Community Development – Promotes economic
development and job creation, meets community defined needs,
provides sustainable improvement in the social infrastructure, or
provides funding for materials/tools resulting in long-term benefits
to the community.
The organization must be able to demonstrate it is financially stable.
The organization has a defined plan to sustain the long-term viability of
the project.
Measures of success are defined in the application to demonstrate
project impact in the region; organization agrees to submitting impact
data, after one year of project completion.
The project will impact a large number of citizens in the region and will
address a regional need.
The amount of funding requested must accurately reflect the amount
needed to fund the project; upon evaluation, grant requests for more
than $10,000 may be referred to the local Community Foundation for
processing as a Donor Advised Grant.
If additional funding is required to complete the project, the
organization will already have the funding sources identified prior to
submitting a Dow grant request.
FUNDING EXCLUSIONS
Examples of charitable organizations and/or activities that would not qualify
for funding include:
Projects submitted by for-profit businesses, religious organizations for
the sole benefit of the organization, individual sports teams (see
Community Youth Grants), political organizations for candidates, labor
unions, homeowners’ associations or individuals.
Operating expenses, personal computers, travel expenses,
conferences, advertising, fundraising events, giveaways or prizes,
individual scholarships, dues and memberships, or lobbying expenses.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
94
THE BANK OF AMERICA FOUNDATION
1. Name of Program and Web Site (if Available)
THE BANK OF AMERICA FOUNDATION COMMUNITY GRANTS
http://about.bankofamerica.com/en-us/global-impact/find-grants-sponsorships.html#fbid=1i-gPttsW99
2. Type of Program
Grant Funding – Restricted Funds
3. Purpose of Funding At Bank of America, we’re working to connect communities to better economic futures by responding to fundamental issues related to jobs, housing and basic human services. These focus areas allow us to take a comprehensive approach to a wide range of needs related to workforce development and education, community development, and basic human services. As a financial institution, we respond in two ways—by helping to address the immediate need as well as longer term solutions for economic self-sufficiency. And we’re investing $2 billion over ten years in this effort.
4. Potential Range of Funding Amount
Minimum Grant Funding Amount $ None Stated
Maximum Grant Funding Amount $ None Stated
The web site does not disclose an expected range of grant amounts.
5. Timing of Application Request Based on the Bank of America Foundation’s 2015 RFP information, it appears that its RFP for Education and Workforce Development will be open from mid-January 2016 through mid-February 2016. (This will be confirmed as the date for response to the RFP draws closer.)
6. Program Description
Today’s national median income is lower than in 2011, the poverty rate is rising, and youth unemployment is consistently double the national average of unemployment. So we’re supporting workforce development and education opportunities including financial support to nonprofits, business initiatives to establish employment pathways, and employee volunteerism such as mentoring and teaching better money habits.
The Bank of America Foundation focuses our giving to connect individuals and young adults to employment and improve education and training for our workforce.
To that end, the Bank of America Foundation funds opportunities that connect young people/teens to first time work opportunities and recognizing service as a pathway to gaining employment and leadership skills.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
95
Examples:
High school and college matriculation and graduation: opportunities that help students move from middle to high school and high school to post-secondary success (including at the community college level)
Skill development and job training: programs that provide soft and hard skill training coupled with opportunities for cross-sector career exposure including social enterprise jobs, service and community engagement opportunities, internships and apprenticeships
7. Program Application – Who Should Apply
This is a program that is geographically limited only to use in the Detroit, MI
area. Depending on the size of the grant request, the grant application might
be applicable to funding for a large local unit, a group command in the Detroit,
MI area, or by MIWG.
8. Program Details
ORGANIZATIONAL ELIGIBILITY
To be considered for a local grant, your organization:
Must be tax-exempt under section 501(c)(3) of the Internal Revenue Code and not classified as a private foundation
Must be based and serve communities in the Detroit area
Should be aligned with our funding priorities of community development, education and workforce development and critical needs.
FUNDING EXCLUSIONS
The following organizations are not eligible for funding:
Organizations that deny service to a potential client or beneficiary on
the basis of race, religion, color, sex, sexual orientation, age, national
origin, ancestry, citizenship, veteran, or disability status
Individuals, including those seeking scholarships or fellowship
assistance
Political, labor, fraternal organizations, or civic clubs
Religious organizations (for example, churches and synagogues).
Some secular community service programs such as soup kitchens,
shelters for the homeless, and job banks are eligible, even when
sponsored by religious groups.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
96
Individual pre-K-12 schools (public or private)
Sports, athletic events, or athletic programs
Travel-related events, including student trips or tours
Development or production of books, films, videos, or television
programs
Memorial campaigns
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
97
WELLS FARGO BANK
1. Name of Program and Web Site (if Available)
WELLS FARGO BANK – CORPORATE GIVING
https://www.wellsfargo.com/about/charitable/
2. Type of Program Grant Funding – Restricted Funds
3. Purpose of Funding Wells Fargo is proud to support organizations that work to strengthen our communities. We look for projects that keep our communities strong, diverse, and vibrant. Our first priority is to support programs and organizations whose chief purpose is to benefit low- and moderate-income individuals and families.
4. Potential Range of Funding Amount
Minimum Grant Funding Amount $ None Stated
Maximum Grant Funding Amount $ None Stated
The web site does not disclose an expected range of grant amounts.
5. Timing of Application Request If an Upper Peninsula MIWG unit has a proposed project that meets Wells Fargo’s eligibility requirements and fits the Wells Fargo Bank giving priorities, we encourage you to proceed with our online application. Applications are accepted throughout the year. For more information, please contact: Andrew Ruehl, VP/Community Affairs Officer Wells Fargo Community Relations 100 E Wisconsin Ave, Suite 1200 Milwaukee, WI 53202-4107 MAC N9811-121 414-224-7485 [email protected]
6. Program Description
In the Upper Peninsula of Michigan, Wells Fargo Bank is proud to support
projects involving Community Development, Education, Human Services,
Arts & Culture, and the Environment.
Education
Wells Fargo accepts requests for financial support of nonprofits whose
primary focus is to help educational institutions. The primary focus of grant
requests should be to promote academic achievement for low- and moderate-
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
98
income students. We will also consider requests that provide GED and ESL
programs.
7. Program Application – Who Should Apply
The programs of the Wells Fargo Bank in Michigan are currently limited only
to communities in Michigan’s Upper Peninsula that are served by a local
Wells Fargo Bank. Therefore, it is probable that the only MIWG units that will
be eligible to apply will b those located in the Upper Peninsula of Michigan
and then only for projects that directly serve educational needs in
communities that are served by a local Wells Fargo Bank.
8. Program Details
ORGANIZATIONAL ELIGIBILITY
Wells Fargo makes contributions to organizations with tax-exempt status under Section 501(c)(3) of the U.S. Internal Revenue Code, as well as qualified tribal and governmental agencies. FUNDING EXCLUSIONS
Please note that Wells Fargo is unable to consider grants for the following:
Advertising and promotional items
Animal related causes
Capital campaigns
Endowments
For-profit entities including start-up businesses
Hospitals
Individual higher education institutions
Individuals, including scholarship or fellowship assistance
International organizations
Marketing activities
Political, labor, religious or fraternal activities
Publications, films or production underwriting
Purchase of tables/tickets to fundraising events
Recreational programs
Single disease issues
Sports/athletic group activities
Start-up funding for new organizations
Travel, including student trips
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
99
Vehicles
Video or film production, including documentaries
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
100
THE DTE FOUNDATION
1. Name of Program and Web Site (if Available)
THE DTE FOUNDATION – UNCOMMITTED FUNDS
2. Type of Program Grant Funding – Restricted Funds
3. Purpose of Funding
K-12 Education is an important Focus of the DTE Foundation.
The DTE Foundation is always looking for new unanticipated opportunities to use its uncommitted funds to support innovative new programs of potential new partners in addition to its Signature and Anchor Partners
DTE Foundation will consider support for programs that increase the number of college undergraduates entering the STEM (Science, Technology, Engineering and Math) disciplines, thereby expanding the STEM workforce pipeline.
Priority will be given to programs that:
Demonstrate proven effectiveness with increasing the number of college
undergraduates in the STEM disciplines
Provide an opportunity to improve skills in more than one STEM discipline
Target high school age children
Provide programs in underserved communities of DTE Energy's
service area
Serve a large number of students (district-wide, multiple cities)
Academic tutorial and enhancement programs that advance student achievement must be part of the prospective partner organization's core mission.
4. Potential Range of Funding Amount
The DTE Foundation has three levels of grant funding. They are as follows:
Tier I Grant Funding
Minimum Grant Funding Amount $ 500
Maximum Grant Funding Amount $ 2,000
The web site does not disclose an expected range of grant amounts.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
101
Support from the Tier I funding level is likely best suited for qualifying activities of a MIWG Group or Squadron/Flight for local activities occurring within the DTE Service Area.
Tier II Grant Funding
Minimum Grant Funding Amount $ 2,001
Maximum Grant Funding Amount $ 10,000
The web site does not disclose an expected range of grant amounts.
Support from the Tier II funding level is likely best suited for qualifying activities of a MIWG Group for local activities occurring within the DTE Service Area.
Tier III Grant Funding
Minimum Grant Funding Amount $ 10,001
Maximum Grant Funding Amount No maximum
The web site does not disclose an expected range of grant amounts.
Support from the Tier III funding level is likely best suited for qualifying activities of the MIWG or a Group for qualifying activities occurring within the DTE Service Area.
Each of the above ranges of funding has its own grant request form that must be used to submit an application for funding.
5. Timing of Application Request DTE Foundation accepts grant applications during the following four “grant application windows” that occur during the year:
1st Quarter January 20 - February 2
2nd Quarter April 20 - May 1
3rd Quarter July 20- July 31
4th Quarter October 19 - October 30
Failure to abide by these “grant application windows” results in automatic disqualification of the grant application from further consideration.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
102
6. Program Description
DTE Foundation’s Uncommitted Funds Distribution is highly competitive. Not all submitted projects or programs can be funded. DTE Foundation endeavors to select those projects that it believes will have the greatest impact on the greatest number of target recipients within an area.
7. Program Application – Who Should Apply
MIWG, its Groups, and its Squadrons/Flights can all consider making an application
to one or more of the various levels of funding available consistent with its needs
and the relevancy to STEM Education.
Please remember that the project or program funded must take place within an
area funded by DTE Energy.
8. Program Details
ELIGIBILITY CHECKLIST
To be considered for a charitable contribution from DTE Energy or the DTE Energy Foundation, the requesting organization must meet all of the following criteria:
Be located in or provide services to a community in which DTE Energy
does business
Be a nonprofit (i.e. be exempt for federal income tax under section
501(c)(3) of the Internal Revenue Code and not a private foundation, as
defined in Section 509(a) of the Code)
FUNDING EXCLUSIONS
Contributions are not given to:
Individuals (including those seeking direct scholarships)
Political parties, organizations or activities
Religious organizations for religious (denominational) purposes
Organizations that are not able to demonstrate commitment to equality
and diversity (clients, staff, and board composition)
Student group trips
National or international organizations, unless they are providing benefits
directly to our service-area residents
Projects that may result in undue personal benefit to a member of the DTE
Energy Foundation board, or to any DTE Energy employee
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
103
Conferences unless they are aligned with DTE Energy's business interests
Single purpose health organizations
Hospitals, for building or equipment needs
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
104
THE M. E. DAVENPORT FOUNDATION
1. Name of Program and Web Site (if Available)
M.E. Davenport Foundation Grant Program
http://www.medavenport.org/grant-criteria
2. Type of Program
Grant Funding – Restricted Funds 3. Purpose of Funding
The foundation gives high consideration to projects in Education as described below:
Business, professional, and career/employment training and re-training.
Educational programs designed to optimize learning at any stage of the learning
lifecycle from preschool to post-secondary. The scale of the effort can be large
or small, work within existing learning environments or create new
access/outreach portals. Initiatives should show promise in approaching and
addressing emerging needs and challenges.
4. Potential Range of Funding Amount
Minimum Grant Funding Amount None Stated
Maximum Grant Funding Amount None Stated
The web site does not disclose an expected range of grant amounts.
Recent grant history shows that this grantmaker has funded grants ranging from “a few thousand dollars” to “millions of dollars”. Recent grant history also demonstrates that the larger the grant amount is, the more likely it is to be made as a multiyear grant spread out over a specified period of years.
5. Timing of Application Request
A full proposal is neither necessary nor recommended as a first step. Please
begin your application process with a brief inquiry that introduces your organization
and/or program and states its purposes. The Foundation accepts inquiries and
proposals by regular mail, but email is the preferred method. You may send your
inquiry to [email protected], or,by postal mail to our office at:
M.E. DAVENPORT FOUNDATION
433 E. FULTON STREET
STEWART WHITE HALL
GRAND RAPIDS, MI. 49503
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
105
Inquiries receive an initial screening for compatibility with the foundation’s mission
and purposes. Please refer to our Grant Guidance web page to see if your
request meets basic programming criteria. If the inquiry is determined not to fall
within grant guidelines, notification will be sent. Qualifying candidates will be asked
to provide further information in the form of a fully developed proposal.
6. Program Description
TIMETABLE. So that we may give proper attention to each request, we "batch"
proposals into review cycles at 4-5 month intervals. This sequence allows time for
in-depth review, including requests for follow-up information. When submitting,
please expect an average of 4 months from initial inquiry to notification of a
decision. Please note that this is a midpoint that can vary either way subject to the
size of the request and program.
7. Program Application – Who Should Apply
The M.E. Davenport Foundation has geographical limitations on where it will fund
programs and projects, as follows, namely:
The Grand Rapids Metropolitan Area
Western Lower Peninsula of Michigan
The Central Upper Peninsula of Michigan
Therefore only those MIWG Groups and Squadrons/Flights located in these areas
are eligible to apply for funding from this grantmaker.
8. Program Details
The M.E. Davenport Foundation will consider requests in a flexible range, from a few thousand dollars to up to $250,000 or more. Larger grants are typically distributed in multi-year commitments of 2-5 years. The M.E. Davenport Foundation grantmaking policy emphasizes a broad and varied donor base as part of any project's funding structure. They strongly prefer to be represented at a support level proportional to other comparable donors to the same project or program.
FUNDING EXCLUSIONS
Unless by special circumstance, or at the discretion of the Foundation board of
directors, the foundation does not support:
Health & sciences, medical research, or delivery of health services
Parks and recreation
Arts (unless connected closely to a specific educational purpose)
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
106
Under no circumstances does the foundation fund:
Programs intended primarily to advance specific religious or political
affiliations or agendas
Direct support to individuals, including individual scholarships or small
business loans
Debt retirement or budget deficit remediation
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
107
THE GERBER FOUNDATION
1. Name of Program and Web Site (if Available)
GERBER FOUNDATION WEST MICHIGAN GRANTS
http://www.gerberfoundation.org/west-michigan-grants/interests
2. Type of Program Grant Funding – Restricted Funds
3. Purpose of Funding
As the birthplace of the Gerber Foundation, the foundation supports a variety of youth programming within a 4-county area that includes Lake, Muskegon, Newaygo, and Oceana Counties in West Michigan.
Grants are geared towards projects serving youth from 0-18. A special emphasis is placed on projects focused on:
Health and Dental issues
Early childhood education
Parenting education
Math, Science, Technology Education.
The grants are also provided for certain historical interest such as camp scholarships and Ag science education (4-H and FFA)
Programs that are collaborative and that have support from the broader community are encouraged.
Although typically under $10,000, grants may range from $100 to $20,000. Grants are generally limited to one-year commitments.
Applicants may contact the Foundation office to discuss their project with Foundation staff at any time throughout the year.
4. Potential Range of Funding Amount
Minimum Grant Funding Amount $ 100
Maximum Grant Funding Amount $ 20,000
The web site does not disclose an expected range of grant amounts.
5. Timing of Application Request
Deadlines for applications are March 15 and September 15 of each year. If this
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
108
date falls on a weekend, the deadline will be the following business day. Results may be expected by the end of April and October, respectively, if requests are under $10,000. Or by the end of May and November, respectively, for requests over $10,000.
6. Program Description
This is a somewhat localized program that is clearly applicable to the enhancement
of STEM Education within its stated 4 county geographic restriction area.
7. Program Application – Who Should Apply
Based on this grantmaker’s stated geographical restriction to the 4-county area that
includes Lake, Muskegon, Newaygo, and Oceana Counties in West Michigan, this
grant is useful to MIWG Group 703 and MI-119 for the purpose of enhancing STEM
Education in the schools located in these four counties.
8. Program Details
ORGANIZATIONAL ELIGIBILITY
Agencies must be located in or directly serving youth from one of the 4 counties indicated above.
Grantees must be a public non-profit (with a 501c3 determination letter from the IRS) or governmental entity in order to apply.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
109
Appendix-C
Companies Offering “Volunteer Hour” Grants
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
110
Companies Known to Offer “Volunteer Hour Grants”
COMPANY NAME Volunteer Hour Grant Description
AAA Minimum 30 Hours
All Employees Eligible for $ 300
Non-Mgr. Brd Mbr Eligible for $ 500
Mgr. Brd Mbr Eligible for $ 1000
Aetna Insurance Minimum 20 Hours
All Employees Eligible for $ 300
Qualified Retirees are also Eligible
Allstate Insurance Company Minimum: 25 hours
Agency Owners: Eligible for $1000
Employees: Eligible for $ 500
Altria (Phillip Morris) Minimum 25 Hours
Full Time Employees Only
Bank of America Minimum: 50 Hours
For 50 Hours: Eligible for $250
For 100 Hours: Eligible for $500
CMS Energy (aka Consumers Power) Minimum 45 Hours
Data is unclear as to who can qualify and
precisely how the “Volunteer Grant” Award
Amounts between $100 to $500 are
determined
Dow Chemical Company Minimum 25 Hours
All Employees Eligible for $250
DTE Energy Minimum: 20 Hours
DTE Awards between $500 - $2000 to
employees or retirees who reach certain
thresholds in nonprofit volunteer hours
during a year.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
111
Entergy Individual Grants
For 50 Hours Volunteer Service $ 100
For 100 Hours Volunteer Service $ 250
Team Grants
For 150 Hours Volunteer Service $ 250
For 300+ Hours Volunteer Service $ 500
GAP Corporation For every 15 hours that you volunteer
within one year with an eligible nonprofit,
GAP Corporation will donate $150 to the
organization.
The volunteer has 120 days from the date
of the volunteer activity to apply for a
Money for Time Volunteer Grant.
General Motors Individual Minimum 50 Hours
Team Minimum 50 Hours
Each eligible employee can apply for a maximum of one (1) individual grant of $250, and participate in one (1) team grant application of $250, per calendar year.
GM Financial ( aka Ally Bank) Minimum 3 Hours
Maximum 10 Hours
The Volunteer Hours Grant is paid at the
rate of $25/hr up to a maximum of $250
HJ Heinz Company Minimum 50 Hours
For 50 Hours Volunteer Service $ 250
For 100 Hours Volunteer Service $ 500
Harley-Davidson Minimum 20 Hours
Maximum 250 Hours
The Volunteer Hours Grant is paid at the
rate of $5/hr up to a maximum of $1000
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
112
Honda of America Manufacturing Minimum 50 Hours
All Employees Eligible for $ 250
Qualified Retirees are also Eligible
Spouse Volunteer Hours are also Eligible
JC Penney Minimum 15 Hours
15 -100 Volunteer Hours $ 50
101 – 250 Volunteer Hours $125
251 – 200 Volunteer Hours $250
501 + Volunteer Hours $500
JP Morgan Chase & Co. Minimum: 15 Hours
Individuals who volunteer on a regular
basis are eligible to request a volunteer
hours grant to eligible nonprofit
organizations on the following scale:
15 – 24 volunteer hours $ 150
25 – 49 volunteer hours $ 250
50 – 74 volunteer hours $ 500
75 – 99 volunteer hours $ 750
100+ volunteer hours $1000
Kellogg Company Minimum 10 Hours
Maximum 50 Hours
All Employees and Qualified Retirees
Volunteer Hours are paid at the rate of
$10/hr up to a maximum of $500.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
113
Macy’s Minimum: 15 Hours / Calendar Yr.
Open to participation in the service to the
nonprofit entity by the Macy’s employee,
retirees, the employee’s spouse, and
minor children over the age of 14.
The Volunteer Grant for such participation
by individuals is $250. Each Macy’s Family
can request a maximum of two (2) such
$250 grants during a calendar year
Pfizer Inc. Minimum 36 Hours
Maximum 72 Hours
For 36 Volunteer Service Hours $ 500
For 72 Volunteer Service Hours $1000
All Employees and Qualified Retirees are
Eligible.
PNC Financial Services Group Minimum: 40 Hours
There are two very interesting
opportunities to earn Volunteer Hours
Grants (as an Individual or as a Team) of
$1000 (Individual) or $3000 (Team)
Please refer questions to PNC Financial
Services Group Human Resources.
Sprint Nextel Corporation Minimum: 40 Hours
For 40 Volunteer Service Hours $ 250
State Farm Insurance Minimum: 40 Hours
Note: There is a requirement that the
Volunteer Service Hours be performed on
a “regular basis.”
For 40 Volunteer Service Hours $ 500
All Employees, Qualified Retirees, and
State Farm Agents can participate.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
114
Toyota Motor Corporation Minimum: 50 Hours
Note: There is a requirement that the
Volunteer Service Hours be performed on
a “regular basis.”
For 50 Volunteer Service Hours $ 250
For 100 Volunteer Service Hours $ 500
Verizon Minimum: 50 Hours
For 50 Volunteer Service Hours $ 750
Employee can do two organizations/yr.
Walmart / Sam’s Club Minimum: 25 Hours
Individual VAP Volunteer Grants
25 hours with a single entity earns $250.
The employee may earn up to two (2) such
grant for a single nonprofit organization
per year. Additionally, the employee may
do so as described above for a maximum
of two separate nonprofit organizations
annually.
Team/Group VAP Volunteer Grants
Groups of two or more employees who
volunteer together are eligible to request
Team VAP Grants that can range from
$500 to $5000 depending on the number
of employees who volunteer together at
the same nonprofit organization.
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
115
Appendix-D
Companies Offering CAP-Compatible Matching Gifts
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
116
Companies Offering Matching Gift Programs
COMPANY NAME Matching Gift Program Description
AAA Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 2500
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
American Electric Power (AEP) Minimum Qualifying Amount $ 250
Maximum Qualifying Amount $ 1000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
Qualified Retirees
Aetna Insurance Minimum Qualifying Amount $ 24
Maximum Qualifying Amount $ 500
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Qualified Retirees
Allstate Insurance Company Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 5000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Qualified Retirees
Altria (Phillip Morris) Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 25000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee Only
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
117
Asplundh Tree Expert Company Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 5000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employees
Astrazeneca PLC Minimum Qualifying Amount $ 50
Maximum Qualifying Amount $ 2500
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Qualified Retirees
AutoTrader.com Minimum Qualifying Amount $ 10
Maximum Qualifying Amount $ 1000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employees
ADP (Automatic Data Processing) Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 3000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employees
AutoZone, Inc. Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 500
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employees
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
118
AXA Equitable Financial Services Co. Minimum Qualifying Amount $ 50
Maximum Qualifying Amount $ 2000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Qualified Retirees
Bank of America / Merrill Lynch Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 5000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employees
BASF Corporation Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 5000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employees
Bridgestone / Firestone Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 5000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Qualified Retirees
Costco Wholesale Corporation Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 10000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse (Salaried only)
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
119
Denso International Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 2000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
DTE Energy Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 5000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Qualified Retirees
Farmers Insurance Group Minimum Qualifying Amount $ 50
Maximum Qualifying Amount $ 500
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
GAP Corporation The GAP Corporation has a very
complex Matching Gift Program.
Please consult the website below for
additional details:
https://www.bewhatspossible.com/give
Geico Insurance Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 500
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Qualified Retirees
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
120
General Electric Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 25000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Qualified Retirees
GM Financial aka Ally Bank Minimum Qualifying Amount $ 1
Maximum Qualifying Amount $ 250
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employees
HJ Heinz Company Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 5000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Qualified Retirees
Home Depot Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 1000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employees
John Deere Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 1000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employees
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
121
JP Morgan Chase & Co. Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 1000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employees
La-Z-Boy Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 1500
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employees
Macy’s Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $15000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employees
Nissan Motor Company Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 2000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
Pfizer Inc. Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $15000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
For Qualified Retirees Only:
Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 5000
Match Ratio is .5 to 1
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
122
PNC Financial Services Group Minimum Qualifying Amount $ 50
Maximum Qualifying Amount $ 2500
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
Progressive Insurance Minimum Qualifying Amount $ 20
Maximum Qualifying Amount $ 2500
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Raymond James Minimum Qualifying Amount $ 50
Maximum Qualifying Amount $ 5000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Sprint Nextel Corporation Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 5000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Qualified Retiree
Verizon Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 1000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Qualified Retiree
CIVIL AIR PATROL – MICHIGAN WING Guidelines & Procedures for Securing Funds
123
W. W. Grainger Company Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 2500
Match Ratio is 3 to 1
Employee Eligibility includes:
FT Employee but not Spouse
PT Employee
Qualified Retiree
Xerox Corporation Minimum Qualifying Amount $ 25
Maximum Qualifying Amount $ 1000
Match Ratio is 1 to 1
Employee Eligibility includes:
FT Employee & Spouse
PT Employee
Qualified Retiree