Clay SchwennAD Student Leadership & DevelopmentUniversity of Washingtoncschwenn@uw.edu

STUDENT GAMBOLING:USING LMS TO UNDERSTAND CO-

CURRICULAR ACTIVITIES

Foster School of Business1875 studentsFoster Undergraduate Program is home to:• Advising• Undergraduate Career Services & Experiential Learning• Undergraduate Recruitment, Diversity & Community

Building• Student Leadership• Competitive admission

University of Washington• Large, highly selective urban research university• AAU Member• “Public Ivy”

Foster School of Business30 Foster Registered Student Organizations• Range in size from 15 to nearly 200 active participants• All but 1 are open to all students/class standings• Receive Foster School support

• Faculty Advisor• AD Student Leadership• Room Reservations• Meeting space and Student Org Resource Center• Financial support for events that reach beyond their

own organization• Career/Professional Organizations• Social/Service Organizations• Diversity Affinity Organizations• Local Chapters of National Organizations

How do you know . . .?

vs.

Foster Student Organization Evaluation Rubric

• Association of Washington School Principals (AWSP) created a Leadership Framework that is now part of the evaluation system for every principal in Washington

• Association of Washington Student Leaders (AWSL) translated the Leadership Framework Criteria and Resources to help student leaders have a voice in the evaluation system

• Recognition that administrators cannot create excellence on their own; they need student support

• How do we create criteria that aligns our student experience with the overall goals of the Foster School and the University?

Foster Student Organization Evaluation Rubric• Creating a Culture• Ensuring School Safety• Planning with Data• Aligning with the Curriculum• Managing Resources• Engaging the Community• Closing the Gap in Graduation Rates

Creating a Culture

Explanation

Influence, establish, and maintain an organization with a clear message that is consistent with the Foster School Mission and Vision

Implementation

Write your organization’s mission and vision statementBe Cool. Showcase your organization’s events both in advance and after the factFollow the Foster Code of Conduct in all areas of your lifeWrite an article for Foster Unplugged and the Foster Undergrad Blog

Ensuring School SafetyExplanation

UWPD takes care of physical safety. Our student organizations take care of social safety. Create a social safety net where diversity and difference are core values, where innovation and creativity are cultivated, and where collaboration between organizations is commonplace

Implementation

Be aware of those students who don’t feel engagedCollaborate with other Foster organizationsMap Foster from your organization’s perspectiveAttend UBC All-Club Meetings

Planning with DataExplanation

Use data to increase participation by all Foster Students, target students who are not already involved, develop a plan to expand the reach of your organization

Implementation

Do something differentUse data to try an innovative programBe aware of other events; make an effort not to counter-program one anotherCreate a training manual for your student organization’s leadershipCreate a transition planning document to assist next generation of orgs. leaders

Aligning with the CurriculumExplanation

Make the job of teaching in Foster easier for the faculty by being a role model in class. Learn what you are taught and use it in your organization. Communicate effectively with AD for Student Leadership and your faculty advisors.

Implementation

Make classroom presentations about upcoming eventsUse planning tools that come from classes Communicate with clarity and styleBe influential and productiveEstablish a learning contract with your faculty advisor (what are you going to learn from this experience?)Routinely meet with your faculty advisorConsider ways to supplement in-class topics with extracurricular activities

Managing ResourcesExplanation

Be responsible, transparent, and ethical in your usage of organization funds. Utilize Foster and University spaces in appropriate ways. Be mindful of the generations that follow you.

ImplementationCultivate New Leadership (Human Resources)Use technology effectively (make sure your events get on the calendar)Update and maintain web presence; keep fresh or use evergreen publicityClean and maintain SORC private and common areasCreate a social media presence that is connected to Foster’s media presenceFollow building posting guidelinesDon't request a 250 person room for a 100 person event. Make sure you're not reserving facilities that you won't use.Submit your budget to the AD of Student Leadership & Development on-time. Open your budget to public/faculty audit

Engaging the Community

Explanation

Make the community comfortable with the idea that you are the next generation of leaders. Seattle and the Pacific Northwest is rich in beauty as well as serves as a launching pad for globally recognized companies; engage the world beyond the boundaries of 15th and 45th. Serve the community in innovative ways that only Foster has prepared you for.

Implementation

Work with Corporate Annual Giving, Alumni Annual Giving, and Alumni EngagementCreate an alumni database; if you have one, share it with Alumni EngagementDevelop newsletters or information for external entitiesPromote and support volunteerism and serviceWrite thank you notes to guest speakers and organizations that have hosted youParticipate in Foster Week of Service

Closing the Gap in Graduation RatesExplanation

Leave no one behind. Graduate with your peers. Create programs that will support and mentor underserved students both within and outside of Foster.

Implementation

Social IdentityGender IdentitySocio-economic StatusCreate and organization that supports completing your degreeVolunteer for Case Competitions and Career FairsEngage students who might leave UW if they don't get in to their first choice major

Utilizing Learning Management Systems• Facilitates learning in the classroom setting, but what about

leadership, co-curricular, community engagement and career outcomes?

• How can we effectively inform students about our department, college, and University expectations in a routine way that is familiar to them?

• How can we communicate student engagement to other advisors, faculty, administration, and other stakeholders in a robust way?

• Can we find the intersection of academic, career, and co-curricular activities that places students at the center of their Husky Experience?

Utilizing Canvas “Provisioned Courses”• LMS: a software application for the administration,

documentation, tracking, reporting and delivery of education courses or training programs

• Summer 2013 all courses migrated from hodgepodge of Learning Management Systems (Blackboard, Moodle, Canvas, etc.) to Canvas

• Students Automatically Enrolled in their regular classes• Faculty, Staff, Administrative Units can create Provisioned

Courses• Late Summer 2013 – Created “Foster RSO” Course for

Executive Officers of all Foster Student Organizations

Foster Registered Student Org Canvas

Foster Registered Student Org Canvas

Foster Registered Student Org Canvas

Foster Registered Student Org Canvas

Foster Registered Student Org Canvas

Foster Registered Student Org Canvas

Collecting and Evaluating Org Activities

Collecting and Evaluating Org Activities• Provides another avenue of communication with the

students and student organizations• Allows for shaping expectations around mission and vision

of School and University• Familiar venue for students to interact with faculty and

each other• Creates an archive of materials for future generations of

student leaders• Outstanding resource for pictures and verbiage for website

and presentations• Implicitly pushes student organizations and students to

achieve at a higher level

Collecting and Evaluating Org Activities

Making Sense of Raw Data • Powerpoint?• Prezi?• Outlines?• Monthly Report?

Mind Mapping to the Rescue

• Evaluated Several Mind-Mapping Software Programs• iThoughts HD• Coggle• Freemind• MindMap for Google Chrome• XMind

XMind: www.xmind.netFree XMind Pro for Teachers (Yes. Free. Not $129)Great TemplatesExports to PPT, Excel, Docs, PDF, ImagesWeb Sharing

What have we learned?How to create an evaluation rubric that effectively shapes our student’s co-curricular activities

The value of utilizing Learning Management Systems to facilitate communication with students and student organizations beyond their classroom experience

Think different about how to report on student activities and manage up

Next Steps• Create more explicit connections with the Husky

Experience• Revise the Evaluation Rubric to reflect Seemiller & Murray’s

“Common Language of Leadership” Clusters and Competency Areas

• Foster School of Business exploring Canvas by Class Standing• Advising• Career Services• Community Building• Diversity• Leadership

• Case Competition Preparation Canvas Site

Clay SchwennAD Student Leadership & DevelopmentUniversity of Washingtoncschwenn@uw.edu

STUDENT GAMBOLING:USING LMS TO UNDERSTAND CO-

CURRICULAR ACTIVITIES