Cleansing & Solid Waste (DSW)

Cleansing & Solid Waste (DSW)

Peer ExchangeWaste management

Presented by

Siphiwe MakhanyaManager: Strategic & New Development

23 February 2011

Cleansing & Solid Waste (DSW)

EDUCATION & AWARENESS Branded Vehicles

Cleansing & Solid Waste (DSW)Key Performance AreasKey Performance Areas

• Refuse Removal & Street Cleaning Services• Planning & Designing Regional Landfill sites & Transfer Stations• Management of refuse Landfill sites• Waste Management

• Collection• Disposal

• Education & Waste minimisation• Recycling• Develop & Market solid waste products to commerce & industry• Research & Development (Univ. of KwaZulu-Natal)• Composting• Management & Maintenance of Specialized Fleet• Partnerships with NEPAD cities

Cleansing & Solid Waste (DSW)Focus of this presentationFocus of this presentation

Community Based Waste Management Operations• Developing/ new areas

-Major Contracts-Community Based Contracts-Cooperatives

Strategies supporting the community based waste management.• Training and development

-Basic business skills -Documentation - wca, labour dept-Waste management skills

Administration:- Procurement Process-Contract management & supervision- Payment Process

Cleansing & Solid Waste (DSW)Project DetailsProject Details

Site:

1. Areas where no services were provided previously (Rural areas).

2. The former townships within the eThekwini Municipality.

3. Informal areas (where infrastructure such as roads are not well developed and can pose a hazard to DSW equipment and vehicles).

4. Areas where there is a need for a special attention such as the CBD.

What does project addresses?

Primarily

-Street cleaning

-Litter picking

-Provision of litter bags

-Domestic waste collection

-Eradication of illegal dumps

-Grass cutting (major contracts only)

Cleansing & Solid Waste (DSW)What does project addresses?

PrimarilyStreet CleaningRemoval of domestic/ municipal wasteEmptying of street litter binsClearing of commercial/ business wasteClearing of skips (Major Projects)Grass cutting (Major Projects)(This will be handed over back to Parks dept)

Secondary (Beneficiaries)EPWP

-Business opportunities to well established contractors & emerging contractors (approx 370 CBCs, 22 Major Projects and 12 Co-operatives)-Poverty alleviation-Employment opportunities:

± 1000 employees on major contracts± 1480 employees on cbcs (averaging 4 per contract) &± 200 employees on co-operatives.

Cleansing & Solid Waste (DSW)

Major Contracts:Major Contracts:

Specification report submitted to BSC for approval.Specification report submitted to BSC for approval.

Once approved, advertise in Metro Newspaper, ensure tender documOnce approved, advertise in Metro Newspaper, ensure tender documentation entation available at cashiers, site meeting, tender closes.available at cashiers, site meeting, tender closes.

Evaluation of tenders as per laid down criteria (90/10 principleEvaluation of tenders as per laid down criteria (90/10 principle), interviews ), interviews conducted with conducted with tendererstenderers within the defined range of estimated prices. BEC report within the defined range of estimated prices. BEC report prepared. Tax Clearances, Declarations in order.prepared. Tax Clearances, Declarations in order.

Ratification by BAC.Ratification by BAC.

2 weeks waiting period for objections.2 weeks waiting period for objections.

Letters of award issued by Tenders Letters of award issued by Tenders Section.Section.

Brief successful contractors, check documentation.Brief successful contractors, check documentation.

Assist on start up.Assist on start up.

Implementation (all done in terms of SCM Policy and MFMA )

Cleansing & Solid Waste (DSW)CBCCBC’’ss

Submit section 36 report requesting approval to use the quotatiSubmit section 36 report requesting approval to use the quotation system. on system. This is done in terms of clause 36 (1)(a)(v) and also given deveThis is done in terms of clause 36 (1)(a)(v) and also given developmental nature and sensitivity of these lopmental nature and sensitivity of these

contracts.contracts.

After BSC, advertise, ensure availability of quotation documentaAfter BSC, advertise, ensure availability of quotation documentation.tion.

Quotations are then evaluated by Procurement Unit using 90/10 prQuotations are then evaluated by Procurement Unit using 90/10 principle.inciple.

As a prerequisite to qualification, all quotations must have vaAs a prerequisite to qualification, all quotations must have valid tax clearances and declarationslid tax clearances and declarations

Also, Contractors appointed must reside in the area they are serAlso, Contractors appointed must reside in the area they are servicing and vicing and 90% of workforce must reside in the area being serviced plus 50%90% of workforce must reside in the area being serviced plus 50% of the workforce must be female.of the workforce must be female.

After evaluation, Report to BAC for approval. Given this is a sAfter evaluation, Report to BAC for approval. Given this is a section 36 report BEC bypassedection 36 report BEC bypassed

Letters of award prepared.Letters of award prepared.

Contracts are signed and training provided.Contracts are signed and training provided.

Key elements of the contractKey elements of the contract36 month duration36 month durationRemuneration of contractor Remuneration of contractor –– 14 days from receipt of invoice.14 days from receipt of invoice.Monthly amounts are adjusted annually at the start of fin year Monthly amounts are adjusted annually at the start of fin year to cater for inflationary pressures to cater for inflationary pressures provided budget allows this.provided budget allows this.Penalties, termination, safety obligations, vehicles, etc.Penalties, termination, safety obligations, vehicles, etc.

Cleansing & Solid Waste (DSW)

Payment ProcessPayment Process

Requisitions are written, checked against contract, Requisitions are written, checked against contract, authorisedauthorised and captured on JDE for each and captured on JDE for each contractor employed.contractor employed.

These requisitions are then converted into official orders.These requisitions are then converted into official orders.

Contractors must be registered as vendors on our FP Contractors must be registered as vendors on our FP LiteLite system, in order for the system, in order for the reqsreqs to be to be captured.captured.

Vendor forms to be completed Vendor forms to be completed –– tax clearances, vat registration, banking details, proof of tax clearances, vat registration, banking details, proof of registration if CC, ID is sole proprietor.registration if CC, ID is sole proprietor.

Invoices together with payment certificates are submitted monthlInvoices together with payment certificates are submitted monthly to the admin offices. y to the admin offices.

These are then signed by the Area Cleansing Officer, Strategic MThese are then signed by the Area Cleansing Officer, Strategic Manager and the Deputy anager and the Deputy Head.Head.

The contractors submit a signed invoiceThe contractors submit a signed invoice

Invoices are then attached to orders, verified in terms on contrInvoices are then attached to orders, verified in terms on contractor details, payment actor details, payment amounts, etc and are thereafter receipted on JDE.amounts, etc and are thereafter receipted on JDE.

Once receipted sent to Finance for processing of paymentsOnce receipted sent to Finance for processing of payments

Payments are done via Payments are done via EFTEFT’’ss or or chequecheque..

Cleansing & Solid Waste (DSW)Some important aspect from the contractorSome important aspect from the contractor

Contractor to be properly managed by a competent manager on siteContractor to be properly managed by a competent manager on site..

The contractorThe contractor’’s manager shall take instructions on behalf of the contractor.s manager shall take instructions on behalf of the contractor.

The contractorThe contractor’’s manager s manager –– responsible for management & supervision. Shall be responsible for management & supervision. Shall be mobile and contactable at all times.mobile and contactable at all times.

Maintain continuous communication with DSW inspectors.Maintain continuous communication with DSW inspectors.

Contractor to adhere to Contractor to adhere to DSWDSW’’ss basic (minimum) service standards.basic (minimum) service standards.

Documentation (returns) to be filled so as to effect payment at Documentation (returns) to be filled so as to effect payment at the end of the monththe end of the month..

Cleansing & Solid Waste (DSW)Other important aspects of the contractOther important aspects of the contract..

These are laid down in the contract document specifications, theThese are laid down in the contract document specifications, they include health and y include health and safety specification, scope of work to be done, wages to the consafety specification, scope of work to be done, wages to the contractortractor’’s staff, s staff, penalties, workman compensation etc.penalties, workman compensation etc.

General and special conditions of the contract.General and special conditions of the contract.

General and special conditions of tender.General and special conditions of tender.

All the above apply to both the major contracts and the communitAll the above apply to both the major contracts and the community based contracts.y based contracts.

Cleansing & Solid Waste (DSW)

What differentiates this What differentiates this programmeprogramme

Community involvement in the care and Community involvement in the care and upliftmentupliftment of their environmentof their environment

Quality of life improved.Quality of life improved.

Poverty alleviation Poverty alleviation -- creates employment opportunity for local creates employment opportunity for local labourlabour..

Contractors are given a stepping stone towards a commercially viContractors are given a stepping stone towards a commercially viable able businessbusiness

..

Valuable business skills.Valuable business skills.

Training in waste managementTraining in waste management

Cleansing & Solid Waste (DSW)

Planning UnitInformal SettlementStudy areaAerial2002/4 house count 

CLANSTHAL

Cleansing & Solid Waste (DSW)

Study areaInformal SettlementHistorical

Planning UnitInformal SettlementStudy areaAerial2002/4 house countGIS query, attribute dataTotal = 117 

CLANSTHAL

Cleansing & Solid Waste (DSW)

Study areaInformal SettlementHistorical

Planning UnitInformal SettlementStudy areaAerial2002/4 house countGIS query, attribute dataTotal = 117 Analyze, Add/Subtract

CLANSTHAL

CLANSTHAL

Cleansing & Solid Waste (DSW)

Planning UnitInformal SettlementStudy areaAerial2002/4 house countGIS query, attribute dataTotal = 117 Analyze, Add/SubtractDistinguish a single housing unit& associated difficulties • Toilet•Garage•Shop

Example 1CLANSHCLANSTHALL

Cleansing & Solid Waste (DSW)Example 2

Planning UnitInformal SettlementStudy areaAerial2002/4 house countGIS query, attribute dataTotal = 117 Analyze, Add/SubtractDistinguish a single housing unit& associated difficulties • Toilet•Garage•Shop

CLANSTHAL

Cleansing & Solid Waste (DSW)Umlazi H

Ancillary buildings Urban –

Informal Settlement

Cleansing & Solid Waste (DSW)

Study areaInformal SettlementHistoricalZoom

Planning UnitInformal SettlementStudy areaAerial2002/4 house countGIS query, attribute dataTotal = 117 Analyze, Add/SubtractDistinguish a single housing unit& associated difficulties • Toilet•Garage•Shop

CLANSTHAL

Cleansing & Solid Waste (DSW)Reduction In Illegal DumpingReduction In Illegal Dumping

•• Waste accumulation & Littering in targeted areas Waste accumulation & Littering in targeted areas egeg: CBD & arterial roads: CBD & arterial roads

•• To explore Private Partnerships / Community Participation in StrTo explore Private Partnerships / Community Participation in Street Sweeping & eet Sweeping & Eradication of Illegal dumpingEradication of Illegal dumping

Cleansing & Solid Waste (DSW)Township ContractorTownship Contractor

Cleansing & Solid Waste (DSW)Before & AfterBefore & After

Cleansing & Solid Waste (DSW)

Durban Solid Waste…taking you Clean into the Future

Thank you

QUESTIONS ???