What is the Electronic Interview Service (EIS)?

➢The Electronic Interview Service (EIS) is provided to organizations by a group of people, who use software, to remotely capture the best thoughts from within a target group of individuals responsible to arrive, at the right outcome.

➢The service providers use the electronic Interview software called ‘Validator’ to enable transfer of intelligence online, for efficient decisions to enhance productivity. .

➢The flow to the right decision is achieved through four service components:1. Creating electronic questionnaire (on Recorder). 2.Capturing responses in voice (on Validator). 3. Controlling consensus evolving phase. 4. Drawing last consensus value using ‘New Media’ for merit based ranking order.

➢ EIS uses a sanitized mechanism to professionally select only best thoughts, for consensus building. This enables us to reach correct decisions within a set time frame.

The EIS is used across the board for corporate decision making, including recruitments, internal HR,

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External HR, surveys, exit interviews and appraisals.

What is the Validator software?

➢ The Validator software captures thoughts of all stakeholders through an interview console. Questions are set as per client requirements and consensus is reached by all affected parties, for all organizational issues at hand

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Old school of HR

Positive Points of EIS:-

➢Using a democratic process enables management to take indisputable steps to the best decision for the organization. To inject the pure adrenalin and pump up your growth.➢Clients can assess emotional state of interviewee and use group dynamics for decision making, like never before. Timer incorporated for honest and to the point articulated responses. ➢EIS tangibly enhances productivity by enforcing deadlines and prevents delays by flagging non performers. The software ensures growth targets are achieved. ➢Interviews are customized as per clients requirements, to guarantee satisfaction..➢Helps company create goodwill amongst the people it interviews even through uncomfortable questioning and deep probing. The recorded data also serves as a starting point to map the growth of interviewee within the organization, for future reference.

EIS Quality Audit (QA):- Each interview received by client has already undergone exhaustive scrutiny. This ensures client reaches his goal in the shortest distance.

➢Audio check of recorded Interview to check consistency of new media delivery aspects.➢Auditors check all questions were answered and affirm if information is 100 percent complete.➢Auditors share detailed comments on each interview which can be reviewed by all panelists for quick reference.➢Supporting documents check including Focus resume and other credentials.➢Shortlisted interviews dispatched to listed panelists for voting.

Voice responses captured electronically and shared with panelists.

Each panelist receives the responses online. Panelist can listen offline @ convenience to decide on consensus material and vote.

Timer

Voting

The EIS has four functional components after the client shares the ‘Consensus matter’ (for eg: JD in recruitment process). Happy Associates’ in-house team creates the questionnaire based on the consensus matter that client shares with recruiters. After this the phase to drive consensus commences.

➢ Recorder software: The approved questionnaire is uploaded as a voice module. These questions will be reflected on the Validator software.

➢ Validator software: The responses of candidates to the questionnaire are captured in voice and uploaded to the server.➢ New-Media phase commences: From the responses received and distributed by the in-house quality auditors.➢ Consensus matter: All the components which help us arrive at the consensus are shared with you.

EIS has an asynchronous ability. All stakeholders (owners, panelists, candidates and HR associates) in client organization and the new media EIS application function independently of each other from cross geographical distances electronically.

Process Flow:

Finalization of consensus:-

➢Reminders sent to panelists yet to complete the voting process.➢All panelists receive a ‘Dashboard’ giving them the ranking order of all candidates interviewed electronically.➢The candidate with the most ‘Votes in’ his favor is ranked first and so on for setting up of the face to face interviews with the client.

Internal hr External hr

360 degree appraisals Recruitments

Reallocation Surveys

SWOT to CEO Exit Interviews

www.electronicinterview.com

Benefits of EIS:-

➢A ‘New-Media Interview’ with voice and sixteen pointers to display the interview and interviewee.‘

➢The best potential talent is drawn by the EIS, so you interface only with the best which saves time drastically.

➢Replicate the best practices through the scientific decision making tool to move towards consensus building within the organization.

Voting Process:-

➢Shortlisted interviews are shared with panelists who cast their respective votes. Every panelist has the option to listen to a specific response of a candidate or the entire recorded interview.

➢After listening to the interview, the panelists ‘Vote In’, ‘Vote Out’ or remain ‘Undecided’. EIS ensures “Undecided” panelists decide sooner than later so absolute HR consensus is achieved. ➢Once HR consensus is achieved, the candidate securing the highest ‘Votes In’ tops the ranking list for the face-to-face interview. An individual panelist may also indicate his preference to have a face to face with a candidate with fewer ‘Vote Ins’ in comparison to other candidates.

➢Transparency is maintained to ensure participation of each panelist in completing the consensus building process.

Applications of EIS: