Closure of Standard Deficiency Reports 134, 136, 137, 138, & 139 … · 2012. 11. 18. ·...

Department of EnergyNevada Operations Office

P O Box 98518Las Vegas, NV 89193-8518

JUL 17 189

WBS #1.2.9.3"QA"

Larry R. HayesTechnical Project Officer for Yucca Mountain ProjectU.S. Geological Survey101 Convention Center DriveSuite 860Las Vegas, NV 89109

CLOSURE OF STANDARD DEFICIENCY REPORTS (SDRs) 134, 136, 137, 138, and 139RESULTING FROM YUCCA MOUNTAIN PROJECT OFFICE QUALITY ASSURANCE AUDIT 88-03 OFU.S. GEOLOGICAL SURVEY

SDRs 134, 136, 137, 138, and 139 have been closed based on satisfactoryverification of completed corrective actions. Copies of the SDRs are enclosedfor your files.

If you have any questions, please contact Wendell B. Mansel of my staff at794-7945 or Daniel A. Klimas of Science Applications International Corporationat 794-7881.

Edwin L. Wilmot, Acting DirectorQuality Assurance DivisionYucca Mountain Project OfficeYMP:WBM-4878

Enclosure:SDRs 134, 136, 137, 138, . 139

cc w/encl:Ralph Stein, HO (RW-30) FORSDwight Shelor, HQ (RW-3) FORSJ. R. Willmon, USGS, Denver, COD. A. Klimas, SAIC, Las Vegas, NV, 517/T-08J. J. Brogan, SAIC, Las Vegas, NV, 517/T-12L. G. Scherr, SAIC, Las Vegas, NV, 517/T-06S. W. Zimmerman, NWPO, Carson City, NVJ. E. Kennedy, NRC, Washington,

cc w/o encl:K. G. Sommer, HQ (RW-3) FORSAlan Flint, USGS, NTSG. P. Fehr, SAIC, Las Vegas, NV, 517/T-12R. J. Bahorich, W, Las Vegas, NV, 517/T-37D. 0. Porter, SAIC, Golden, COJ. W. Gilray, NRC, Las Vegas, NV

WM-1 1 PDC

WMPO STANDARD EFICIENCY REPORT N-QA-038

date 4/28/88 2 Severity Level page of 2

United States Department of the InteriorGEOLOGICAL SURVEY

BOX 25046 421DENVER FEDERALCENTER

DENVER. COLORADO 80225-0O46

July 6, 1988

Dr. Carl Gertz, Project ManagerWaste Management Project OfficeU.S. Department of EnergyP.O. Box 98518Las Vegas, NV 89193-8518

ATTN: James Blaylock

SUBJECT: USGS Responses to WPO SDRs 132-1401861)

(WMPO Action Item 88-

Enclosed are the USGS responses to PO SDRs 132-140 that weregenerated during WMPO Audit 88-03 of the NNWSI-USGS activities inMenlo Park, CA.

If you have any questions or comments, please contact Joe Wllmon.

Sincerely,

L. R. HayesTechnical Project Officer, NWSIU.S. Geological Survey

LRH:BEL:hh

cc w/enclosures: J. Devine, USGS, Reston, VAV. Schneider, USGS, Reston, VAJ. R. Willmon, USGS, Denver, COR. B. Raup, Jr., USGS, Denver, COE. J. Helley, USGS, Menlo Park, CAJ. J. Brogan, SIC, Las Vegas, NV (original SDRs enclosed)H. H. Caldwell, SAIC, Las Vegas, NVUSGS RC 1293/1/QA File 3.16.02. SDRs

cc w/o enclosures: NNWSI Chron

WMPO STANDARD DEFICIENCY REPORT N-QA-038CONTINUATION SHEET 10/86

SOR 134 Rev. 0 Page 2 of 2

10 Recommended Actions ( continued )

aware of the error.3. Determine why the proper form was not used and if

additional training may be required.

SDR 134

21. VERIFICATION

As noted in the revised response dated march 28, 1989, the"Error Factor" discussed was a calculation "Error Factor"not a program software error. The program was changed toreflect the calculation error. Reference attached SoftwareSummary Forms dated February 16, 1988, and May 6, 1988, andletter from Stephen Harmsen to Dr. John Evans, subjectSoftware Summary Form for "Calibration For" dated May 2,1988.

QMP 3.03 Rev. 0 delineates the Control for Software ErrorsReport and Software Error User-Notification Form,attachedThis SDR is considered closed

12E9

Software Summary Form (SSF)

SGS Computer Program

SSF Verifcation

USGS COMPUTER PROGRAMTechnical Contact

Exceptions listed under A are of no substantive impact and do not require resubmission of the SSF. The Technn-ical Contact shall correct them at the next regular submission of the SSF.Exceptions listed under B do have substantive impact. For any entries under B the Technical Contact isintructed to submit a revised SSF correcting the defects in a timely manner.This page shall remain attached to the SSF permanently

QA

"BEST AVAILABLE copy

NNWSI-USGS-QMP.3.03 RDAttachement I SSF)

Page 1 of 1

Software Summary Form (SSF)

USGS Computer ProgramTechnical Contact:

address:

telephone:

.

.

Organization: U.S. Department of the Interior U.S. Geological surveyDivision, Branch of

OR Contractor:

SSF Verification

USGS Computer ProgramTechnical Contact

B (substantive):

Exceptions listed under A are of no substantive impact and do not require resubmission of the SSF. The Techn-ical Contact shall correct them at the next regular submission of the SSF.Exceptions listed under B do have substantive impact For any entries under B the Technical Contact isinstructed to submit a revised SSF correcting the defects in a timely manner.This page shall remain attached to the SSF permanently.

From: Stephen Harmsen May 2,1988U. S. G. S., Branch of Geologic Risk AssesmentP. O. Box 25046, MS 966Denver Federal CenterDenver, CO. 80225

To: Dr. John Evans, SeismologistU. S. Geological Survey - Branch of Seismology345 Middlefield Road M. S. 977Menlo Park, CA. 94025

Dear Dr. Evans:

After reviewing the software summary form for 'calibrate.for,' version 1.001, I noticed that I hadwritten an expression for error' correctly for version 1.001, but incorrectly for version 1.000. Theexpression for 'error' in the code of calibrate for,' version 1.000, is, and should read in the SSF,

Computed

Note that this definition is similar to the definition for version 1001,

when the expected and computed values are nearly equal, and that both definitions identify casesin which system response is 'low` or 'high'. For this reason, I do not believe that the version1.000 definition of error' resulted in any mistakes being committed in our assessment of problemswith seismographic system responses. The reason for the change is that the quantity that I havetermed 'expected' will sometimes be small when compared to 'computed,' resulting in a large(> 100%) error term if the version 1.000 definition is used. Using the revised definition, error willbe bounded by - 100%, a situation that would occur when the seismographic system is failing totransmit calibration sinusoids to the PDP 11/34 computer at Golden, Colorado, whereas, using theoriginal version 1.000 definition, a singularity in 'error' expression would occur under the samecircumstances.

I am enclosing a revised SSF for version 1.001, but I am not changing the version number, sincethe error was in the wording of the SSF itself, not within the computer code of either version 1.000or version 1.001 calibratefor.'

EXAMPLE NNWSI-USGS-QMP-3.3 ROAttachment 4Page 1 of I

Software Error Report

USGS Computer Program "Technical Contact:

address:

Version:

telephone:

An error has been discovered in the above-named software/model/documentate). Describe the error (and name its discoverer if not the Technical Contact

(number of additional description sheets attached: . )

State any known effects of this error on information used in the NNWSI licensing process:

(number of additional effects sheets attached:

Sign: date:(whoever reports error)

Technical Contact shall respond in writing and make both this Software Error Report and theTCs responses a permanent part their files.

EXAMPLE NNWSI-USGS-QMP-3.0.RO`ATTACHMENT 6

- PAGE 1 OF 1

Software Error User-Notification Form

An error has been discovered i in the following computer prtion:

USGS Computer ProgramTechnical Contact:

address

telephone:

Description of error (see attached sheets):

General known NNWSI

Corrective action for user to

Sign:


BOX M.S. 421DENVER FEDERAL CENTERDENVER. COLORADO 80225 WBS # :1. 2.9 .3

QA:QA

March 28, 1989

Blaylock, Project Quality ManagerU.S.S. DEPARTMENT of Energy

YUCCA Mountain Poject Office98518

Las Vegas, NV 89193-8518

ATTENTION: Nancy Voltura

SUBJECT: Amended Response to SDR-134

Jim:

As we discussed by elephone today (3/28/89), I am submittinga revised response for the subject SDR. This response should

suppercede all previous responses provided for block 14. Theoriginal responses to blocks 15 and 16 should remain as stated.

Sincerely,

J. R. Willmon ,Quality Assurance ManagerUSGS-YMP A Program

enclosure

cc:: E. H. Roseboom, USGS, Reston, VaL. R. Hayes, USGS, Denver, COR. B. Raup, USGS, Denver, COD. G. Jorgensen, USGS, Denver, COS. Metta SAIC, Las Vegas, NVH. E. Caldwell, SAIC, Las Vegas, NVJ. J. Brogan, SAIC, Las Vegas, NVR. W. Gray, ED, Las Vegas, NVA. D. Boyce, MED, Las Vegas, NVQA File 3.16.01 (SDR-134)Local Records Center

BEST AVAILABLE COPY

Revised response to SDR-134 3/28/89

Block 14 - The author of the software program CALIBRATE.FORincluded a correction factor in his calculations that heentitled an ERROR FACTOR. In examining the results ofthe calculations the author determined a differentcorrection factor was appropriate. As a result, theauthor changed the ERROR FACTOR" and as is required inQMP-3.03, RO, gave CALIBRATE.FOR a new version number andsubmitted a new SSF documenting the change. Acomparision by the author of the calibrations resultingfrom the 2 versions showed that the code change did notresult in a-significant change in the calibrations. Thisis indicated by change in the version number in that itdid not indicate a whole new version. The author'sproject is the only user of CALIBRATE.FOR and all userswithin the project were advised as appropriate.

SDR 134 -- Amended response:

The change in code did not have substantive impact on priorcalculations.

WMPO STANDARD DEFEICIENCY REPORT


Page 2 of 2

10 Recommended Actions continued )

aware of the error.3. Determine why the proper form was not used and if

additional training can be required.

A

WMPO STANDARD DEFICIENCY REPORT 3/87


SDR NO. 136 Rev. 0 Page 2 of 2

8 Requirement ( continued )

B) Paragraph 5.4.1, requires bid evaluations to be documented per Attachment 1, USCSBid Evaluation Summary.

C) Paragraph 5.5, requires-Supplier Performance Evaluation to be performed throughmeasures established by the USGS to interface with the supplier and to verifysupplier's performance, as necessary.

D) Paragraph 5.6, requires surveillances and/or audits to verify the suppliersperformance in accordance with the procurement documents.

E. Paragraph .7, requires an Approved Supplier's List to be preparedby the QA manager to identify all approved suppliers.

g Deficiency ( continued )

contracts for enlo Park.C) No Supplier Performance Evaluations have been performed by the USGS.D) Surveillances and/or audits have not been performed to verify the suppliersperformance in accordance with the procurement documents.E) An approved Suppliers List has not been prepared by the QA Manager.


2. Actions should be taken to determine the imapct of the deficiencies noted on thework performed.3. Determine the cause of the conditions noted in this SDR and identify what will bedone to prevent recurrence.

SDR 136 (Continued)

14. Remedial Investigative Action

A. No remedial action is necessary.

B. No remedial action is necessary.

C, D. No remedial action is necessary.

E. No remedia1 action. is necessary.

16. cause of the Condition

A. QMP-7.03, RO, Section 5.5.3 allows the USGS to accept aservice procurement by review of objective evidence of thesupplier's conformance to the procurement document'srequirements. Petty Ray's work was accepted by supplyingobjective evidence that they satisfied contractual requirements.

B. Bid evaluations are not required of all USGS-NNWSIsuppliers; sole source justifications are an alternativemethod of selecting a supplier. No bid evaluations neededto be performed on contracts for Menlo Park.

C, D. A review of objective evidence for conformance to theprocurement document's requirements was conducted incompliance with QMP-7.03 R Section 5.5.3 to evaluate thesupplier's performance. In compliance with the USGStechnical procedure SP-10, R, Petty Ray's performance wasevaluated and documented by the USGS in the field (seeattached). Compliance with SP-10, RO is required by theprocurement documents.

E. Lack of implementation of the requirement.

16. Corrective Action to Prevent Recurrence

A. QMP-7.01, RO, and QMP 7.03, RO will be revised toeliminate the ambiguity in application of theirrequirements.

B. No corrective action is necessary.

C, D. QMP-7.01 and QMP-7.03 will be revised to eliminatethe ambiguity in application of their requirements.

E. The QA Manager has established an Approved SuppliersList, maintained in Denver.

SDR-136-

21. VERIFICATION

QMP-7.01 has been revised and QMP-7.03 has been deleted,Reference attached NWSI-USGS Document Transmittal Notice,dated November 11,1988.

The QA Manager has established an Approved Vendors List andAnalytical Services, dated April 18, 1989, attached, andPetty-Ray Geophysical is listed as an approved vendor. ThisSDR is considered closed.

12E9

NNWSI-USGS DOCUMENT TRANSMITTAL NOTICE

To: A.M. Whiteside Participant No. 252SAIC Suite 270 MS-4101626 Cole Blvd., Bldg. 7Golden, CO 80401

Date: November 11,

From: Joe R. Willmon, Quality Assurance Manager, U.S. Geological Survey

The following

DOCUMENTNo., Rev.

QMP-2.06,RO

QMP-3.07,Rl

QMP-5.02,R1

- QMP-6. 01,R2

QMP-7. 01,R1

QMP-8.03,RO

QMP-16 .02,RO

QMP-18 .01,.R2

QMP-18.02,RO

documents are being transmitted:

TITLE

Control of Readiness Reviews

Technical Review Procedure

Preparation and Control of Drawings and Sketches

Document Control

Control of Purchased Items and Services

Identification and Control of Transmitted Data

Control of Stop Work Orders

Audits

Surveillances

Replace pages ii through vi, viii, and ix, the Table of Contents and the Revision Recof the Management Procedures anual (MPM), with the corresponding pages dated 1l/ll/88.

Remove and dispose of the following QMPs which are being deleted from the USGS QA ProgrQMP-1.02, R0 Stop Work Authority

-QMP-7.02, R0 Receiving InspectionQMP-7.03,R0 Acceptance of Materials, Equipment and ServiceQMP-10. 01, R1 Surveillance ProcedureQMP-15.02. RO Control of Unusual Occurances

Instructions: All revisions numbered I or higher supersede an earlier revision whichto be removed from your files and destroyed or marked "superseded."

Participant's Remarks:

The material listed has been received and handled as instructed.

RETURN WITHIN 30 DAYS TO:Name USGS Q Manager, Branch of NN

(Signature of addressee or designee) U.S. Geological Survey, MS-421Denver Federal Center, Box 2'

Date Lakewood, Colorado 80225

Approved By: Effective Date:QA Manager

APPROVED VENDORS LIST--ANALYTICAL SERVICES

Vendor: National Water Quality Laboratory6293 Ward Rd.Arvada, CO 80002

Approved Services: Analysis of oxygen 16/ 18, Sulfur 32/34, Carbon12/ 13, and Deuterium (H1/2)

Qualification Date: 5/4/88

Qualified By: U.S. Geological Survey YMP QA Office

Method of Qualification: Site visit: Surveillance USGS-88-S016

Reevaluation Date: February 6-10, 1989.................................................................

Vendor: Reston Tritium LaboratoryUSGSNational CenterReston, VA 22092

Approved Services: Tritium analysis


Qualified By: U. S. Geological Survey YMP QA Office

Method of Qualification: Surveillance USGS-88-801 (Memorandumwith NWQL)

Reevaluation Date: 2/6-10/89.................................................................Vendor: Krueger Geochron Laboratories Division

Krueger Enterprise24 Blackstone StreetCambridge, Mass. 02139

Approved Services: Carbon 14 dating

Qualification Date: 5/488


Method of Qualification: Surveillance USGS-88-8016 (Contract withNWQL; on-site visit by NWQL)

Reevaluation Date: 2/6-10/89

Page 2 of 7Eff. Date: April 19, 1989

APPROVED VENDORS ANALYTICAL SERVICES

Vendor: Global Geochemistry, Inc.6919 Eton Ave.Canago Park, CA 91808

Approved Services: Carbon 12/13. Sulfur 32/34



Method of Qualification: Surveillance USGS-88-SO16 (Contract withNWQL)

Reevaluation Date: 2/6-10/89.................................................

Vendor: Dr. Ostland Rosenstiel School of Marine and AtmosphericScienceUniversity of MiamiMiami, Fla.

Approved Services: Deuterium (low level)



Method of Qualification: Surveillance U8GS-88-8O16 (Contract withNWQL)

Reevaluation Date: 26-10/89... ..............................................................

Vendor: Rolf KihlINSTAARUniversity of Colorado Campus Box 460Boulder CO 80309

Approved Services: Determination of: soluble salts and gypsum byelectroconductivity, fine organic content by Walkley-Black procedure, CaCO3content by Chittick apparatus, and particle size analysis by sedigraph analyzeror pipette analysis.


Qualified By: U.S. Geological Survey YP QA Office

Method of Qualification: Surveillance USGS-88-817

Reevaluation Date: 10/89


APPROVED VENDORS--TECHNICAL SERVICES

Vendor: Bureau of Reclamation, Engineering and Research CenterP.O. Box 25007Code D 202Denver Federal CenterLakewood, CO 80225

Approved Services: Technical support



Method of Qualification: Acceptance of USBR QA Program

Reevaluation Date: 76-9/87 (Audit No. USGS-BR87.01); 7119-21188 (Audit No.USGS-BR88-01); /27-4/4/89 (Audit No. USGS-BR8901)..........................................................................

Vendor: Petty-Ray Geophysical (name changed to Halliburton Geophysical)7961 East Maplewood AvenueSuite 328Englewood CO 80111

Approved Services: Field acquisition of seismic reflection dataincluding surveying locations of receivers, placement of geophones, and firingexplosive shots; processing field data into final reflection profiles.



Method of Qualification: Review of objective evidence of compliance toprocurement document requirements. A documented informal surveillance by PIof data processing was performed 5/16/88.

Reevaluation Date: N/A (field) data acquisition ended 1/24/88; data processingended 8/88. Surveillance performed May 16-17, 1988 of data processing activitydocumented by P)



Vendor: Branch of Quality AssuranceU.S. Geological SurveyDenver Federal Center MS 401Lakewood, CO 80225William Shampine(3O3) 236 1940

Approved service: Evaluation of potential vendors of laboratory services toassess their capability to perform those services to the requirements of theYMP-USGS.

Qualification Date: April , 1989

Qualified By: YMP-USGS QA Office

Method of Qualification: Review of QA Laboratory Review Protocol and LabEvaluation Form (Effective Date 221/89); MOA

Reevaluation Date: 4/3/91

Page of 7Eff. Date: April 19, 1989

APPROVED VENDORS--CALIBRATION SERVICES

Vendor: Instrument Repair Laboratories2100 W. 6th Ave.Broomfield CO 80020(303) 469-5375

Approved Services: Approved by the following manufacturers for repair andcalibration of all equipment Fluke, Wavetech, Beckman, Hitachi, LogicalDevices, Intercolor Corp, and Kenwood.



Method of Qualification: Site visit:Surveillance No. YMP-USGS-89-804


Vendor: State of Colorado Department of AgricultureInspection and Consumer Services, Measurement Standards Section8125 Wyandot St.Denver CO 80211(808) 866-2846

Approved Services: The Weights and Measure. Calibration Laboratoryis approved to calibrate M&TE Including but not limited to weights and steeltapes.



Method of Qualification: Site visit: Surveillance No. YMP-USGS.89-805


Vendor: QA Balance Services. Inc.7812 . Newbern CircleAurora CO(803) 693-6419

Approved Services: Calibration of analytical balances

Qualification Date:12/ 12/88

Qualified By: U.S. Geological Survey WMP QA Office

Method of Qualification: Site visit: Surveillance YMP-USGS-89-808



APPROVED VENDORS: CALIBRATION SERVICES

Vendor: Campbell Scientific, Inc.816 West 1800 NorthLogan, Utah 84321(801) 753-2842Contact: Tim Davenport

Approved Service: Repair.and calibration of Campbell Scientific dataloggers andtemperature sensors and air other instruments sold by Campbell Scientific.



Method of Qualification: Surveillance USGS-89-SIO


Vendor: LI-COR, Inc.4421 Superior StreetLincoln, Nebraska 68604

Approved Services: Calibration of LI-COR pyranometers



Method Of Qualification: Surveillance USGS-89-811


Vendor: USGS Hydrologic Instrumentation FacilityGulf Coast Hydroscience Center Bldg. 2101

Stennis Space CenterBay St. Louis, MS 89529

Approved service: calibration of flow meters



Method of Qualification: Surveillance




Vendor: IFR Incorporated10200 West York StreetWichita, Kansas 67215(816) 622-4981

Approved Service: Calibration of IFR Model FM/AM.1200 communication test set



Method of Qualification: Supplier History


Vendor: Cushman Electronics2144 Bering DriveSan Jose, California 95131

(408) 432-8100

Approved Service: Calibration of Cushman communications test set

Qualification Date: April 12, 1989




WMPO STANDARD DEFICIENCY REPORT


BOX 25046DENVER FEDERAL CENTER

DENVER. COLORADO 80225-0046

July 6. 1988



SUBJECT: USGS Responses to WMPO SDRs 132-1401861)

(WMPO Action Item *88-

Enclosed are the USGS responses to WPO SDRs 132-140 that weregenerated during WMPO Audit 88-03 of the NNWSI-USGS activities inMenlo Park, CA.

If you have any questions or comments, please contact Joe Willmon

Sincerely,

L. R. HayesTechnical Project Officer. NNWSIU.S. Geological Survey

LRH:BEL:hh

cc w/enclosures: J. Devine, USGS, Reston, VAV. Schneider, USGS, Reston, VAJ. R. Wllmon, USGS, Denver, COR. B. Raup, Jr., USGS, Denver, COE. J. Helley, USGS, Menlo Park, CAJ. J. Brogan, SAIC, Las Vegas. NV (original SDRs enclosed)H. H. Caldwell, SAIC, Las Vegas, NVUSGS RC 1293/1/QA File 3.16.02, SDRs

cc w/o enclosures: NWSI Chron

SDR 137

21. VERIFICATION

Review of Denver/Menlo Park procurements for 988, disclosesthat there were no procurements from -Menlo Park that wereunder the auspices of the Yucca Mountain Project. Theprocedure in place at that time (QMP-702 Rev. 0) requiresthat procurement documents from Menlo Park be sent to the QAManager in Denver for review and acceptance prior toexecution and recording on MRIR Log at Denver. No MRIR Logis kept at Menlo Park.

Copies of the Denver Material Receiving Inspection ReportLog for 1988 and the Menlo Park requisitions, Baker Graphicsand Nora Van Houten No. 9380-1227 are attached. This SDR isconsidered closed.

(Note: QMP's 7.02 and 7.03 that require the MRIR Log havebeen deleted.)

12E9

WMPO STANDARD DEFICIENCY REPORT

MATERIAL RECEIVING INSPECTION REPORT LOG

3



` UNITED STATESDEPARTMENT OF THE INTERIOR

REQUISITION Requisition No.

TOPurchasing

BLANKET PURCHASE ORDER FOR T PEROD OFOCTOBER 1, 1988 THROUGH SEPTEMBER 30, 1989

REPRODUCTION SERVICES1. Xerox copies of opaque originals 2-3feet wide big any length made on ShacohMachine paper copies at $1.20 1 sq. ft.Frosted mylar or K & E clear Film, copiesat $3.00 sq. ft.

2. Diazo clear film, blue, red originalsof translucent originals 1-3 1/2 feet byany length made on blue line machine.$2.25/sq. ft. if vendor supplies copy film.$1.00/sq/ ft if USGS supplies copy film.Authorized contact: Howard Oliver (15)329-Invoice to: US Geological Survey, 345 Middlefield RoadMenlo Park, CA 94025, ATTN: Howard Oliver

Previous P.O. 087206

301

LOT

To Be Completed by Fiscal Authority Only

FUND CERTIFICATION: Funds in te amounts shown are availableand chargeable to the cost authorities shown above.

Signature

Prepare in single space typing. Use double space between items. Fill outtop of requistion completely showing complete shipping instructionsand appropriation if different from that to which requisition is chargeable.

DEPARTMENT OF THE INTERIOR

REQUISITION

Date

Make inner-zone C-D terrain correctionsand process gravity stations as directedby L.W. OLiver 300 TC 3.50 $1050.

This work is similar to that completed byMs. Van outen in another area underPO #087623 dated 11/19/87 and needs tobegin 6/27/88

SIP 3221G-01, RO

To Be Completed by Fiscal Authority Only

FUND CERTIFICATION: Funds In the amounts shown are availableand chargeable to the cost authorities shown above.

Signature Date Approved by Date

Title Title

H.W. Oliver Geophysicist

Prepare In single space typing. Use double space between Items Fill out top of requisition completely. showing complete shipping instructionsand appropriation If different from that to which requisition is chargeable.

WMPO STANDARD DEFICIENCY REPORT N-QA-0383/87

Requirement (Audit Checklist Reference. if Applicable)(Refer to Audit Checklist Item No. 7-32) QMP 7.03 Section 3 Acceptance ofMaterials, Equipment and Services, Paragraph 5.5, requires that when aprocurement is for services only, the USGS shall accept the service b either

0 9 DeficiencyThe USGS as procured services from Petty Ray Geophysical but has not acceptedthe services using any of the stated methods.

o N/A

WMPO STANDARD DEFICIENCY REPORT N-OA-038CONTINUATION SHEET 10/86

138 Rev. 0 Page 2 of 2

B Requirement continued )

any one or all three methods identified.


2. Determine if there are similar conditions in existence.3. Identify the cause of the condition(s) and what will be done to preventrecurrence.4. Determine the impact of the deficiency on the work performed.

14. Remedial Investigative Action(s) (continued)

no further action is required to resolve this SDR


BOX 250-46DENVER FEDERAL CENTER

DENVER, COLORADO 80225-00-46

July 6, 1988



SUBJECT: USGS Responses to WMPO SDRs 132-1401861)

(WMPO Action Item #88-

Enclosed are the USGS responses to WMPO SDRs 132-140 that weregenerated during WPO Audit 88-03 of the NNWSI-USGS activities inMenlo Park, CA.

If you have any questions or comments, please contact Joe Willmon.

Sincerely,

L. R. HayesTechnical Project Officer, NNWSIU.S. Geological Survey

LRH:BEL:hh

cc w/enclosures: J. Devine, USGS, Reston, VAV. Schneider, USGS, Reston, VAJ. R. illmon, USGS, Denver, COR. B. Raup, Jr., USGS, Denver, COE. J. Helley, USGS, Menlo Park, CAJ. J. Brogan, SAIC, Las Vegas, NV (original SDRs enclosed)H. H. Caldwell, SAIC, Las Vegas, NVUSGS RC 1293/1/QA File 3.16.02, SDRs


SDR 138

21. VERIFICATION

Attached QA Managers Approved Vendors List - analyticalservices of which Petty-Ray Geophysical is listed as anapproved vendor. This SDR is considered closed.

12E9


a Requirement (Audit Checklist Reference. if Applicable)(Refer to Audit Checklist Item o. 7-32) QMP 7.03 Section 3, Acceptance ofMaterials, Equipment and Services, Paragraph 5.5, requires that when aprocurement is for services only, the USGS shall accept the service by either

deficiencyThe USGS has procured services from Petty Ray Ceophysical but has not acceptedthe services using any of the stated methods.

1. Identify the action(s) to be taken to correct the specific deficiencynoted on this SDR.

One of the acceptable methods set forth in QMP- i5 Effective Date N/A7.03, RO, Para. 5.5 for the acceptance of procuredservices is the review of objective evidence for conformance to the procurementdocument's requirements. This was the method selected by the QA Manager foracceptance of services conducted by Petty Ray Geophysical. Since the method ofacceptance is within the constraints of the USGS QA Program, (continued on page 2

16 Cause of the Condition & Corrective Action to Prevent Recurrence17 Effective Date

N/A

Signature/Date


138 Rev. Page 2 of 2


any one or all three methods identified.


2. Determine if there are similar conditions in existence.3. Identify the cause of the condition(s) and what will be done to preventrecurrence.4. Determine the impact of the deficiency on the work performed.

14. Remedial Investigative Action(s) (continued)

no further action is required to resolve this SDR


BOX 25046 M S 421DENVER FEDERAL CENTER

DENVER COLORADO

July 6, 1988

Dr. Carl Gertz, Project ManagerWaste Management Project OfficeU.S. Department of EnergyP.O. Box 98518Las Vegas, V 89193-8518


SUBJECT: USGS Responses to WMPO SDRs 132-140 (WMPO Action Item *88-1861)

Enclosed are the USGS responses to WMPO SDRs 132-140 that weregenerated during WMPO Audit 88-03 of the NNWSI-USGS activities inMenlo Park, CA.

If you have any questions or comments, please contact Joe illmon.

Sincerely,

L. R. HayesTechnical Project Officer, NNWSIU.S. Geological Survey

LRH:BEL:hh

cc w/enclosures: J. Devine, USGS, Reston, VAV. Schneider, USGS, Reston, VAJ. R. Willmon, USGS, Denver, COR. B. Raup. Jr., USGS, Denver, COE. J. Helley, USGS, enlo Park, CAJ. J. Brogan, SAIC. Las Vegas, NV (original SDRs enclosed)H. H. Caldwell, SAIC, Las Vegas, NVUSGS RC 1293/1/QA File 3.16.02, SDRs

cc v/o enclosures: NWSI Chron


BOX 23046 M.S. 421DENVER FEDERAL CENTERDENVER, COLORADO 80225

January 9, 1989

Mr. Jim Blaylock, Project Quality Assurance ManagerU.S. Department of EnergyYucca Mountain Project OfficeP. 0. Box 98518Las Vegas, NV 89193-8518

SUBJECTs Reference Letter Blaylock to Hayes, YMP:JB-948,dated 12/12/88

Dear Jims

Attached please find amended responses to YP SDRs asrequested in the above referenced letter.

If you have any questions, please call me at TS-8-776-0516.

Sincerely,

Project OfficerUSGS-Yucca Mountain Project

SS/LRH/aaEnclosures

cc wo/enclo. J. W. Willmon, USGS, Denver, COR. B. Raup, USGS, Denver, COC. Bufe, USGS, Denver, COT. . Brocher, USGS, Menlo Park, CA,D. D. Porter, SAIC, Golden, COLocal Record Center

cc w/encl. Amended Responses only:QA File 3.16.01 - SDR 132 -134 -136 -138 and -140

SDR - 138 Amended response:

Attached are copies of objective evidence of the vendor'sconformance to the contract amendment. All equipment requiringcalibration was controlled in accordance with QMP-12.0l, R. Thecollimators used by WESCOR to adjust the theodolite and distancemeasurer do not require traceability to known standards; accuracyis maintained through adjustment of collimators to each other atWESCOR. The remaining equipment was calibrated in the field underthe supervision of the PI.

Approved By: Effective Date:QA Manager

APPROVED VENDORS LIST--ANALYTICAL SERVICES

Vendor: National Water Quality Laboratory5298 Ward Rd.Arvada, CO 80002

Approved Services: Analysis of Oxygen 16/18, Sulfur 82/ 84, Carbon12/18, and Deuterium (H1/2)



Method of Qualification: Site visit: Surveillance USGS-88-S016

Reevaluation Date:.. .. ...... ............ .. .. . ....... ... ..... . ... .. .......

Vendor: Reston Tritium LaboratoryUSGSNational CenterReston, VA 22092

Approved Services: Tritium analysis


Qualified By: U. S. Geological Survey YMP QA Office

Method of Qualification: Surveillance USGS-88-S016 (Memorandumwith NWQL)

Reevaluation Date:................. .............................................

Vendor: Krueger Geochron Laboratories DivisionKrueger Enterprise24 Blackstone StreetCambridge, Mass. 02139

Approved Services: Carbon 14 dating



Method of Qualification: Surveillance USGS-88-8O16 (Contract withNWQL; on-site visit by NWQL)

Reevaluation Date:


APPROVED VENDORS--ANALYTICAL SERVICES

Vendor: Global Geochemistry, Inc.6919 Eton Ave.Canago Park, CA 91303

Approved Services: Carbon 12/13, Sulfur 32/84



Method of Qualification: Surveillance USGS-88-SO16 (Contract withNWQL)

Reevaluation Date:.................................................................

Vendor: Dr. Otland Rosenstiel School of Marine and AtmosphericScienceUniversity of MiamiMiami, Fla.

Approved Services: Deuterium (low level)



Method of Qualification: Surveillance USGS-88-8O16 (Contract withNWQL)

Reevaluation Date: 2/6-10/89........................... .................................................... ..................

Vendor: Rolf KihlINSTAARUniversity of Colorado Campus Box 450Boulder CO 80309

Approved Services: Determination of: soluble salts and gypsum byelectroconductivity, fine organic content by Walkley-Black procedure, CaCOScontent by Chittick apparatus, and particle size analysis by sedigraph analyzeror pipette analysis.


Qualified By: U.S. Geological Survey YMP Q Office

Method of Qualification: Surveillance USGS-88-S17




Vendor: Bureau of Reclamation, Engineering and Research CenterP.O. Box 25007Code D 202Denver Federal CenterLakewood, CO 80225

Approved Services: Technical support

Qualification Date: 12129/86


Method of Qualification: Acceptance of USBR QA Program

Reevaluation Date: 7/6-9/87 (Audit No. USGS-BR87-01); 7/19-21/88 (Audit No.USGS-BR88-01); 27-4/4/89 (Audit No. USGS-BR89-01)

Vendor: Petty-Ray Geophysical (name changed to Halliburton Geophysical)7951 East Maplewood AvenueSuite 28Englewood CO 80111

Approved Services: Field acquisition of seismic reflection dataincluding surveying locations of receivers, placement of geophones, and firingexplosive shots; processing field data into final reflection profiles.



Method of Qualification: Review of objective evidence of compliance toprocurement document requirements. A documented informal surveillance by PIof data processing was performed /16/88.

Reevaluation Date: N/A (field data acquisition ended 1/24/88; data processingended 8/88. Surveillance performed May 16-17, 1988 of data processing activitydocumented by PI.)



Vendor: Branch of Quality AssuranceU.S. Geological SurveyDenver Federal Center MS 401Lakewood, CO 80225William Shampine(308) 26 1940

Approved service: Evaluation of potential vendors of laboratory services toassess their capability to perform those services to the requirements of theYMP-USGS.



Method of Qualification: Review of BQA Laboratory Review Protocol and LabEvaluation Form (Effective Date 2/21/89); MOA




Vendor: Instrument Repair Laboratories2100 W. 6th Ave.Broomfield CO 80020(303) 469-5375

Approved Services: Approved by the following manufacturers for repair andcalibration of all equipment John Fluke, Wavetech, Beckman, Hitachi, LogicalDevices, Intercolor Corp, and Kenwood.



Method of Qualification: Site visit:Surveillance No. YMP-USGS-89-S04


Vendor: State of Colorado Department of AgricultureInspection and Consumer Services, Measurement Standards Section3125 Wyandot St.Denver CO 80211(303) 866-2845

Approved Services: The Weights and Measures Calibration Laboratoryis approved to calibrate M&TE including but not limited to weights and steeltapes.



Method of Qualification: Site visit: Surveillance No. YMP-USGS-89-805


Vendor: QA Balance Services, Inc.7812 . Newbern CircleAurora CO(808) 698-6419

Approved Services: Calibration of analytical balances

Qualification Date:12/ 12/88


Method of Qualification: Site visit: Surveillance YMP-USGS-89-806



APPROVED VENDORS: CALIBRATION SERVICES

Vendor: Campbell Scientific, Inc.816 West 1800 NorthLogan, Utah 84821(801) 753-2342Contact: Tim Davenport

Approved Service: Repair and calibration of Campbell Scientific dataloggers andtemperature sensors and all other instruments sold by Campbell Scientific.



Method of Qualification: Surveillance USGS-89-S10


Vendor: LI-COR, Inc.4421 Superior StreetLincoln, Nebraska 68504

Approved Services: Calibration of LI-COR pyranometers



Method Of Qualification: Surveillance USGS-89-S11


Vendor: USGS Hydrologic Instrumentation FacilityGulf Coast Hydroscience Center Bldg. 2101

Stennis Space CenterBay St. Louis, MS 39529

Approved service: calibration of flow meters



Method of Qualification: Surveillance




Vendor: IFR Incorporated10200 West York StreetWichita, Kansas 67215(316) 522-4981

Approved Service: Calibration of IFR Model M/AM-1200 communication test set


Qualified By: YP-USGS QA Office



Vendor: Cushman Electronics2144 Bering DriveSan Jose, California 95131

(408) 42-8100

Approved Service: Calibration of Cushman communications test set





U. S. Geological Survey345 Middlefield RD.Manlo Park C 94025

YMP-USGS.QMP-12.Ol. R2Attachment 1

YMP-USGS QA CALIBRATION FORM

Instrument Description Soltec C/CCS

Unique Identification Number (i.e. Model# , Serial , and/or other ID #)

Model 6141, SN #17580403

Calibration Date 6-24-87 Calibration Expiration Date 6-24-89

Technical Procedure Used for Calibration GPP-21

Instrument Location Menlo Park

Organizational Unit (i.e. NHP) GD

Calibrated By Intertyme Metrology

Required Range and Accuracy Mfgs. Specs

Calibration Standard Used NBS Traceable

Comments Inactive as of 3-15-89

Name of Responsible PI John Sass (E. Smith)

Signature Person Completing form

YMP-USGS-QMP-12.01 R2Attachment 1

YMP_USGS QA CALIBRATION FORM

Instrument Description Mettler Balance

Unique Identification Number (i.e. Model , Serial #, and/or other ID# )

Model H-18 SN 503969


Technica1 Procedure Used for Calibration GPP-22 _


organizational Unit (i.e. NP, GD) GD

Calibrated By A. A. Balance Co

Required Range and Accuracy NBS Traceability, per GPP-22

Calibration Standard Used NBS Traced weights

Coments Inactive as of 3-15-89


...

YMP-USGS-QMP-12.01, R2Attachment 1

YMP_USGS QA CALIBRATION FORM

Instrument Description

Unique Identification Number (i.e. Model #, Serial .and/or other ID )

Calibration Date Calilration Expiration ate

Technical Procedure Used for Calibration

Instrument Location

Organizational Unit (i.e. NHP, CD)

Calibrated By

Required Range and Accuracy

Calibration Standard Used

Comments

Name of Responsible PI

Signature of Person Completing Form Date

"BEST AVAILABLE COPY"

U. S. Goologlcal Survey345 Middlefield Rd.Manlo Park, CA 94025

RECEIPT FOR CASH-SUBVOUCHER

YMP-USGS-QMP-12.01 R2Attachment 1

YMP-USCS QA CALIBRATION FORM

Instrument Description Soltec C/CCS

Unique Identification Number (i.e. Model *, Serial #, and/or other ID #)

Model 6141, S #17580403




Organizational Unit (i.e. NHP, GD) GD

Calibrated By Intertyme Metrology

Required Range and Accuracy Mfqs. Specs

Calibration Standard Used NBS Traceable


Name of Responsible P1 John Sass (E. Smith)

SIGNATURE Person Completing Form Date

YMP USGSQMP-12.0l. R2Attachment 1


Instrument Description Mettler Balance

Unique, Identification Number (i.e. Model #, Serial #, and/or other ID #)

Model H-18, SN 503969




Organizational Unit (i.e. NHP, GD) GD

Calibrated By A. A. Balance Co

Reqired Range and Accuracy NBS Traceability, per GPP-22

Calibration Standard Used NBS Traced weights



YMP-USGS-QMP-l2.01, R2Attachment 1


Instrument Description

Unique Identification Number (i.e. odel #, Serial and/or other ID *)

Calibration Date Calibration Expiration Date

Technical Procedure Used for Calibration

Instrument Location

Organizational Unit (i.e. NHP, GD)

Calibrated By

Required Range and Accuracy

Calibration Standard Used

Comments

Name of Responsible

Signature of Person Completing Form Date

-


a Requirement (Audit Checklist Reference. if Applicable)(Audit Item Nos. 12.2, 12.3, 12.4, 12.5, 12.7, 12.9, 12.12, 12.13)A. -NNWSI-USGS-QMP-12.01, Rev.- 1, Para. 5.A-a, requires that all equipmentused be marked indicating the calibration statue showing unique equipment

DeficiencyContrary to the above listed requirements, during the review of USGS measuringand test equipment the following deficiencies were observed:

Recommended Action(s)1. Correct the deficiencies identified.2. Determine if similar deficiences exist for other M&TE or the associated

l6 Cause of the Condition & Corrective Action to Prevent RecurrenceWhen QMP-12.01 is next revised, language will 17 Effective Date 9-30-88be incorporated to identify methods appropriatefor control of inactive instruments. In addition the readiness reviews that arebeing conducted at this time will identify the need for equipment calibrationprior to any equipment being used to collect NWSI data.



identification, date calibrated, date recalibration is due, procedure number andcalibrator.

B. NSI-USGS-QMP-12.01, Rev. 1, Para. 5.3, requires that standards used forcalibration of instruments be raceable to the National Bureau of Standards (S) orother known standards; this includes primary and working standards. If BS standardsdo not exist, the reference standard used is to be supported by certificates,reports, or data sheets attesting to the date, accuracy, and conditions under whichthe results were obtained. If reference standards are used, they are required to bestored and handled in such a way as to maintain the required accuracy andcharacteristics of the standard.

C. NNWSI-USGS-QAPP-01, Rev. 4, Para. 12.2.2, requires measuring and test equipmentto be calibrated, adjusted, and maintained at prescribed intervals. In addition,NNWSI-USGS-QMP-12.01, Rev. 1, Para. 5.4.2, requires that instruments that are out ofcalibration be tagged by attaching a hold-tag, or otherwise segregated and not useduntil recalibrated.

D. NNWSI-USGS-QMP-12.01, Rev. 1, Para. 5.8, requires that up-to-date records bemaintained by the QA office of all equipment calibrations and their status.

E. NNWSI-USGS-QMP-12.01, Rev. 1, Para. 5.8.2 and 5.8.3, require that the USGS QAoffice to enter the information into a calibration tracking system and provide theoriginating PI a copy, along with quarterly listings of instruments in thecalibration register and their calibration status.

9 Deficiency ( continued )

A. Tag identification did not correspond to the serial number that was on the actualmanufacturers tag. For example, A. C. Voltmeter SN O9B6A27296, -425078.

B. NBS test numbers or other acceptable references to provide traceability to knownstandards were not observed on the majority of records reviewed. Examples include,Mettler Balance, model #5-18, S/N-503969; Soltec Constant Current Source, model#6141, S/N-17580403; A/C Voltmeter, S/X-0985A27296. Note: This was previouslyidentified via SDR 070 during the performance of WMPO Audit 7-6/87-7.

C. A/C Voltmeter, S/N-0986A27296 was due for calibraaticn 3/5/88 and was found in ancn-segregrated area with no hold tag attached; Magnetometer, model #G-816, S/N-1011due 3/5/88- no hold tag;. Note: This was previously identified via WMPOSurveillance SR-88-001 s an Observation 2. The USGS response indicated that allthe PIs would be reminded that calibration records should indicate periods whenProject equipment is removed from the calibration program. Also noted was that theUSGS-Menlo Park personnel were not appraised of the commitment made via theUSGS-Denver, CO. office.


9 Deficiency ( continued )

D. Not all the required information was contained on the Q calibration formsreviewed, missing information included the range and accuracy, calibration date,calibration procedure and the responsible PI.

E. The USGS M&TE tracking system has not been fully developed, nor have quarterlyupdates been provided to the responsible Is. No master list of USGS-M&TE wasavailable so it was impossible to determine what M&TE was used/might be used on theNNWSI Project.


records.3. Determine the impact of these deficienices on the validity of any data collected.4. Review procurement document requirements to determine if adequate requirementsfor calibration certifications are specified. Develop a minimum requirements list forcertifications submitted to USGS.5. Develop the required calibration tracking system as identified in QMP-12.01 andprovide the Is with the updates as stipulated.6. Provide appropriate training to all affected USGS personnel to ensure theirunderstanding of the QA program requirements.

16. Cause of the Condition & Corrective Action to Prevent Recurrence (continued)

A calibration tracking system has been implemented in accordance with QMP-12.01,R1, with the first calibration register delivered to the PIs on 4-5-88.

United States Department of the IteriorGEOLOGICAL SURVEY

BOX 25046 MS 421DENVER FEDERALCENTER

DENVER, COLORADO 80225-0046

July 6, 1988

Dr. Carl Gertz, Project anagerWaste Management Project OfficeU.S. Department of EnergyP.O. Box 8518Las Vegas, NV 9193-8518


SUBJECT: USGS Responses to WMPO SDRs 132-140 (WMPO Action Item 88-1861)

Enclosed are the USGS responses to WMPO SDRs 132-140 that weregenerated during WMPO Audit 88-03 of the NNWSI-USGS activities inMenlo Park, CA.

If you have any questions or comments, please contact Joe Willmon.

Sincerely,

L. R. HayesTehnica1 Project Officer. NNWSIU.S. Geological Survey

LRH: BEL: hh

cc w/enclosures: J. Devine, USGS, Reston, VAV. Schneider, USGS, Reston, VAJ. R. Willmon, USGS, Denver, COR. B. Raup. Jr., USGS, Denver, COE. J. Helley, USGS, Menlo Park, CAJ. J. Brogan, SAIC, Las Vegas, NV (original SDRs enclosed)H. H. Caldwell, SAIC, Las Vegas, NVUSGS RC 1293/1/QA File 3.16.02, SDRs


Page..of7

SDR 139 Rev. 0

Verification of Remedial, Investigative and Corrective Actions.

A. Tag identification was verified to be correct for AC Voltmeter S/N0986A27296.

B. Calibration records were reviewed to verify traceability to NIST (NBS)standards for Mettler Balance Model H-18, SN 503969 and SoltecConstant Current Source, Model 6141 S/N 17580403.

C. AC Voltmeter SN 0986A27296 and Magnetometer Model G-816, S/N 1011 wereverified to be tagged as being in an inactive status for YMPactivities. Calibration is required prior to use for YMP activities.

D. QA Calibration Forms for Mettler Balance and Soltec Constant CurrentSource cited were verified to be filled out as required by procedure.The Q Calibration form for the cited AC Voltmeter is filled toindicate that the instrument is in an inactive status for YMPactivities.

E. The USGS QA Calibration Tracking System was verified to be developedand in place.

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