Cloverly  Elementary  School  PTA  General  Meeting  Minutes    10/1/2013    Location:  All  Purpose  Room,  Cloverly  Elementary  School    The  meeting  was  called  to  order  at  7:00  PM    Attendees:  Louise  Jackson,  Bronson  Hoover,  Laura  Reese,  Roberta  &  Kai  Gambale,  Wendy  Clfford,  Meredith  Holman,  Amber  Christensen,  Thu  Pham,  Erica  Dryden,  Karen  Raiallo,  Ryan  Raiallo,  Tracie  Holley,  Rhondye    Williams,  Darcy  Lane,  Cheryl  Minus,  Nicole  Gyapong,  Rachael  Sifri,  Melissa  Brunson,  Atiya  Malik,  Natalie  Chalmers,  Shameen  Anthanio  Williams,  Craig  Zucher,  Debbie  Deosaran,  Lauren  Cronise,  Monique  Botkin,  Shawn  Forrest,  Joe  Samels.    See  Attachment  1.    Approval  of  June  Minutes:  Motion  to  approve  June  minutes.      Motion  passed.  Approval  of  September  Minutes:  Motion  to  approve  September  minutes.  Motion  passed.    Introductions.    President’s  Report:  

• 271  PTA  members  so  far.  • Staff  Appreciation  VERY  successful!!  • Switched  from  yahoo  groups.    Still  problems  with  the  new  system.    

Members  may  not  have  received  their  membership  welcome  email.  • Please  add  admin@cloverlypta.org  to  your  address  book  to  assure  

that  you  receive  emails  from  the  PTA.    Principal’s  Report:  

• See  attachments  (2  and  3).  Cloverly  Elementary  School  Reading  School  Improvement  Plan  2013-­‐2014  and  Cloverly  Elementary  School  Math  School  Improvement  Plan  2013-­‐2014.  

• Baldridge  Student  Improvement  Plan.      • Common  Core  Curriculum  2.0.    

Large  vocabulary  component  • MSA  –  based  on  old  curriculum.    This  is  the  last  year  of  MSAs.  • Summer  meetings  to  look  at  data  with  a  drill  down  process  to  

determine  what  will  have  the  greatest  impact  on  our  school.  • Small  group  instruction  with  various  opportunities  to  comprehend  

text.  • Discussion  of  Farms  numbers.  11%  of  students  are  FARMs,  which  is  

about  34  kids.  What  factors  affect  the  numbers.  • Pilot  of  new  assessments  start  this  year.  • Equity  Plan  in  place  to  pull  small  groups  for  focused  instruction.    Feel  

that  small  group  instruction  is  helping  improve  the  numbers.    • School  demographics  changing  • Getting  to  know  our  Cloverly  Community  • Roll  out  of  the  new  curriculum  across  the  grades.  • Emphasis  on  multiple  ways  to  get  the  answer.  • STEM  is  incorporated  into  the  curriculum.  • Equity  vs.  Equality  • Culturally  responsive  teaching,  parental  involvement.  • See  Cloverly  School  Improvement  Plan  Actions  (attachments  4  and  

5).  • Can  students  still  do  well  even  without  the  necessary  background  

knowledge.  • K12  Gallup  Survey  (taken  last  Fall)  

Focus  on  Hope,  Well-­‐Being,  Engagement  Well-­‐Being  results  were  slightly  below  county/national  average.    Plan  to  provide  more  tasks  based  on  student’s  individual  interests/passions.  Survey  to  be  taken  again  this  year.  Results  to  be  posted  on  the  website.  

• Safety.  Fire-­‐drills  once  a  month  • Access  to  school.    Doors  modified.  Locked  after  9AM.  Opened  during  

lunch/recess.  • Window/door  bell  added  to  doors  where  KidCo  is  located.  • Facility  officer  shared  among  many  schools.    Elementary  schools  are  

not  assigned  an  officer  just  for  them.    Treasurer’s  Report:  

• Change  of  budget  approval  from  Fall  to  Spring,  so  that  the  PTA  can  continue  to  write  checks  over  the  summer.  

• Lavender  Fundraiser  has  finished.  • Board  meeting  in  October  to  go  over  budget  details  • Discussion  of  an  OPT-­‐OUT  (No  Bake/Bake  Sale)  instead  of  holding  

fundraisers.    Just  write  a  check.    

 Committee  Reports:    MCCPTA  Delegate/Cluster  Coordinator  –  Cheryl  Minus  

• Could  use  one  more  delegate  from  Cloverly  • Meeting  was  held  9/24  • Standard  rules  • Operating  budget  • CIP  (Capital  Improvement  Planning)  budget  • Opportunity  to  make  suggestions  for  the  2015  Operating  budget.  • CIP  includes  A/C,  building  issues,  new  roof  (last  year)  • Testimony  will  be  11/14  • MCCPTA  membership  contest.  We  won  last  year.  PTA  with  biggest  

jump  in  membership.  • Cluster  Coordinator.    Meet  and  Greet  for  principals  and  PTA’s  in  our  

cluster.    

Fundraising    • Identify  what  programs  the  PTA  pays  for.  • Make  a  direct  appeal  • 462  students,  100  orders  returned  for  the  current  fundraiser  • Please  email  other  fundraising  ideas  to  Bronson.  • Last  year  Spring  Fair  brought  in  approximately  $7,000.00  and  the  

coupon  book  brought  in  about  $2,000.    

NAACP  • SOME  (So  Others  May  Eat)  11/10  preparing/serving  lunch  at  

homeless  shelter.    (must  be  12  or  older)  • Put  contact  info  on  website  (SOME).      • SOME  also  does  clothing  donation,  food  pantry,  senior  services.  

• www.some.org    

Upcoming  Events:  • High  School  start  times  Meeting  10/8  • Farquhar  MS  meeting  10/9  • Ice  Skating.    11/2  • Book  Fair  10/14  • Academic  Night  10/15  and  10/16  

 New  Business  /  Open  Forum:  

• Possible  fundraising  idea.  School  Tool  Box  –  school  supplies  at  an  8%  discount.    More  info  to  follow.  

• Classrooms  are  still  in  need  of  the  “optional”  items.  Kleenex,  hand  sanitizer,  pencils  

• Would  like  a  calendar  on  website  that  had  all  “events”  posted.    

   Meeting  was  adjourned  at  8:55pm.    Scanned  Attachments  

• Attachment  1.    Cloverly  PTA  Attendees  • Attachment  2.    Cloverly  Elementary  School  Reading  School  

Improvement  Plan  2013-­‐2014  • Attachment  3.    Cloverly  Elementary  School  Math  School  

Improvement  Plan    2013-­‐2014  • Attachments  4  and  5.    Cloverly  School  Improvement  Plan  Actions  

(page  1  and  2)    Attachments:  Agenda    Respectfully  submitted,  Louise  Jackson  Cloverly  Recording  Secretary