Club Leadership Plan

Recommended Administrative Recommended Administrative Structure for Rotary ClubsStructure for Rotary Clubs

PurposePurpose

The purpose of the Club Leadership Plan is The purpose of the Club Leadership Plan is to strengthen Rotary at the club level by to strengthen Rotary at the club level by providing the administrative framework of providing the administrative framework of an effective club. an effective club.

Effective clubs are able to

Sustain and

Increase Membership

Sustain and

Increase Membership

ImplementSuccessful

ServiceProjects

ImplementSuccessful

ServiceProjects

Support The RotaryFoundation

Support The RotaryFoundation

Develop Leaders

Beyond the Club Level

Develop Leaders

Beyond the Club Level

Four Avenues of ServiceClub Leadership Plan

FeaturesFeatures

Extension of the District Leadership Plan to the Extension of the District Leadership Plan to the club levelclub level

Provides list of steps clubs should take to Provides list of steps clubs should take to implement the planimplement the plan

Fosters continuity and consensus among leadersFosters continuity and consensus among leaders Includes simplified list of standing club committees Includes simplified list of standing club committees

that are supported by the district structurethat are supported by the district structure Supported by the new Recommended Rotary Supported by the new Recommended Rotary

Club BylawsClub Bylaws Can be implemented at any timeCan be implemented at any time

Club Committee Club Committee & Subcommittee Structure& Subcommittee Structure

Based on the Recommended Rotary Club Bylaws and the Rotary Code of PoliciesBased on the Recommended Rotary Club Bylaws and the Rotary Code of Policies

Optional Club Committee Optional Club Committee & Subcommittee Structure& Subcommittee Structure

Based on functional groupingBased on functional grouping

Implementation StepsImplementation Steps1.1. Develop a long-range plan that addresses the Develop a long-range plan that addresses the

elements of an effective club. elements of an effective club.

2.2. Set annual goals using the Set annual goals using the Planning Guide for Planning Guide for Effective Rotary ClubsEffective Rotary Clubs in harmony with the long- in harmony with the long-range plan.range plan.

3.3. Conduct club assemblies that involve members in Conduct club assemblies that involve members in planning and keeps them informed about Rotary. planning and keeps them informed about Rotary.

Implementation StepsImplementation Steps4.4. Ensure clear communication between the club Ensure clear communication between the club

president, board, committee chairs, club members, president, board, committee chairs, club members, district governor, assistant governors, and district district governor, assistant governors, and district committees.committees.

5.5. Provide for continuity in leadership, including the Provide for continuity in leadership, including the concept of succession planning to ensure concept of succession planning to ensure development of future leaders.development of future leaders.

Implementation StepsImplementation Steps6.6. Amend bylaws to reflect the club committee Amend bylaws to reflect the club committee

structure and roles and responsibilities of club structure and roles and responsibilities of club leaders. leaders.

7.7. Provide opportunities to increase fellowship among Provide opportunities to increase fellowship among members of the club.members of the club.

8.8. Ensure that every member is active in a club project Ensure that every member is active in a club project or function.or function.

Implementation StepsImplementation Steps9.9. Develop a comprehensive training plan that ensuresDevelop a comprehensive training plan that ensures

Club leaders attend district training meetingsClub leaders attend district training meetings Orientation is consistently and regularly Orientation is consistently and regularly

provided for new membersprovided for new members Ongoing educational opportunities are available Ongoing educational opportunities are available

for current membersfor current members

New Standing CommitteesNew Standing Committees**

Club Administration

Club Public Relations

MembershipServiceProjects

The RotaryFoundation

*Additional committees can be appointed as needed on an annual basis

Club Board

New Standing CommitteesNew Standing Committees

Club Board

Club Administration

Club Public Relations

MembershipServiceProjects

The RotaryFoundation

District support of the Club Leadership Plan

Assistant Governors

Public Relations

Committee

MembershipDevelopmentCommittee

DistrictPrograms

Committees

The RotaryFoundation Committee

Some ExamplesSome ExamplesSmall Club < 20 Members

Club President

IPP PE VP Sec Treas Service Projects

Club Admin

Membership

TRF PRProject Chairs

Committee at Large

Some ExamplesSome ExamplesMedium Club 20 – 40 Members

Club President

IPP PE VP Sec Treas Service Projects

Club Admin

M’shipTRFPR

Avenues of Service and Specific Project Chairs

Committee at Large

Some ExamplesSome Examples

Chairman

Club Administration

Chairman

Service Projects

Chairman

Membership

Chairman

PublicRelations

Chairman

The RotaryFoundation

Club Officers, other Club

Directors and

Large Club > 40 Members

Feedback from ClubsFeedback from Clubs

““Thank you for giving us the opportunity to Thank you for giving us the opportunity to embrace this new structure. It has given us the embrace this new structure. It has given us the freedom to think outside the box and to freedom to think outside the box and to reenergize the club by shaking it up and reenergize the club by shaking it up and cleaning house.”cleaning house.”

““We were able to shape our bylaws to meet the We were able to shape our bylaws to meet the character of our club and at the same time meet character of our club and at the same time meet the objectives of RI.”the objectives of RI.”

BenefitsBenefits Continuity in projects and decision makingContinuity in projects and decision making Consensus for decision making and goal settingConsensus for decision making and goal setting A larger and stronger field of club leadersA larger and stronger field of club leaders Succession planning for club leadershipSuccession planning for club leadership Involves all club members in club activitiesInvolves all club members in club activities

Implementation TimeframeImplementation Timeframe

Before the start of the Rotary Year (Jan – June)Before the start of the Rotary Year (Jan – June) Incoming and current club board agrees to Incoming and current club board agrees to

implement the Club Leadership Planimplement the Club Leadership Plan Club assembly held to involve all members Club assembly held to involve all members Club agrees to adopt the new Recommended Club agrees to adopt the new Recommended

Rotary Club Bylaws as of 1 JulyRotary Club Bylaws as of 1 July Club determines its long-range planClub determines its long-range plan Club sets annual goals using the Club sets annual goals using the Planning Planning

Guide for Effective Rotary ClubsGuide for Effective Rotary Clubs

Parallels in IndustryParallels in Industry Ford started as a small businessFord started as a small business Rotary started as a small organisationRotary started as a small organisation Both expanded thus needed a ‘business plan’Both expanded thus needed a ‘business plan’ Ford : Marketing Ford : Marketing Rotary : PRRotary : PR Ford : AdministrationFord : Administration Rotary : Club AdminRotary : Club Admin Ford : Staffing (HR)Ford : Staffing (HR) Rotary : MembershipRotary : Membership Ford : ProductsFord : Products Rotary : Service ProjectsRotary : Service Projects Ford : OperationsFord : Operations Rotary : Rotary FoundationRotary : Rotary Foundation Both needed to have a structure that could Both needed to have a structure that could

continue to adapt to current requirementscontinue to adapt to current requirements

ResourcesResources

District governorDistrict governor Assistant governorsAssistant governors District committee membersDistrict committee members Club Leadership PlanClub Leadership Plan (EN-245) (EN-245) Club Leadership Plan policyClub Leadership Plan policy Recommended Rotary Club BylawsRecommended Rotary Club Bylaws Planning Guide for Effective Rotary ClubsPlanning Guide for Effective Rotary Clubs Leadership Development Training CycleLeadership Development Training Cycle

Questions?Questions?