CLUBS IN GOOD STANDING
Alumni Club Leadership TrainingJune 15, 2012By: Jill Smith
BACKGROUND Club Development Committee
Comprised of members of Board of Directors Responsible for setting policies and guidelines of clubs Approved at meeting on 9-10-11
Addresses Club Issues Membership Email lists Leadership succession
Concept of ‘Academic Standing’ Students must remain in good academic standing to
remain a student Expectations/Support
Many of the same expectations/support New way of looking at expectations/support ROI – Return on Investment
BACKGROUND, CONT. Measurement
Progress toward meeting expectations measured at end of fiscal year
One year to address unmet expectations Officer membership, checked quarterly
New Clubs Two years from organizational meeting date to
establish by-laws and comply with expectations
Association Support/Assistance Club Development Committee Liaison
EXPECTATIONSMembershipOfficersAdministrativeScholarshipsStudent RecruitmentAlumni GatheringLocal Websites/Email Lists
MEMBERSHIP Clubs are expected to work toward a
membership increase each year
Clubs not experiencing a membership increase are expected to prepare a Membership Action Plan to document strategies for growing membership in their club areas. The association will monitor Membership Action
Plans on a quarterly basis.
OFFICERS All officer positions are filled to ensure future
leadership for the club
Officers are expected to be current association members
Officer rotation completed according to the by-laws
Officers must be regular members of the UK Alumni Association Completed a minimum of 12 hours
ADMINISTRATIVE Hold regular board/steering committee
meetings
Operate without the use of local dues
Submit bylaws and financial reports to the UK Alumni Association annually
Club representative attend the Annual Alumni Club Leadership Training Conference Clubs that cannot send a rep will be able to
participate via Skype (future) or online module
SCHOLARSHIPS Provide at least $500 annually to be applied
to a scholarship endowment or scholarship award to help show relevance of alumni club activities to the university
Clubs may utilize one of its allotted mailers to solicit members in their area
STUDENT RECRUITMENT Participate in or hold one student recruitment
activity annually
College fair, student send-off, book awards, letter writing campaigns, UK Preview nights, etc.
ALUMNI GATHERING Host at least one annual gathering that
engages and connects alumni
Picnic, holiday party, scholarship dinner, cultural performance, career development workshop, professional development workshop, golf outing, Derby Party
LOCAL WEBSITES, EMAIL LISTS AND SOCIAL MEDIA Website guidelines located at
www.ukalumni.net/clubs Local email lists are only to be used for club
related activities Bcc format suggested Abuse of email lists can result in removal of club
recognition i.e. sending political emails, sales solicitations, making
fun of other schools, photos of current players, etc. Suggestion to add association staff Include a membership promotion
Facebook/Twitter accounts used only for club-related activities
SUPPORT FROM THE UK ALUMNI ASSOCIATION Annual Club Awards Recognition Athletic Tickets Alumni Club Leadership Training Expenses
(except travel and registration fee) Club Leaders Handbook Club Website and Technical Support Staff Support for Event Planning, Speaker
Scheduling, Scholarship Administration, Student Recruitment Administration, etc.
Travel Expenses for One UK Speaker
SUPPORT FROM THE UK ALUMNI ASSOCIATION, CONT. Online Registration Service
Name Tags and Other Giveaway Items for Events
Free Graphic Design, Printing and Postage for: Mailings (valued at $1.50 per member in club
areas) Broadcast Emails
Media Release Templates for Events
Club Roster (in pdf format)
QUESTIONS?
THE END