Co-funded by the Community programme

eContentplus

www.arrow-net.eu

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Summary

What Arrow is How it works Demo Some hidden elements

How “matching and clustering” works Integration with other existing systems Fostering standard deployment

The Registry of Orphan Works Next steps

Some real use cases emerging (finally!) Why Arrow Plus?

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What Arrow is

Arrow is a distributed system for facilitating rights information management in any digitisation programme, scalable to further applications

A distributed system: a network of databases made interoperable through use of standards

Rights information management: conceived as a separate function from (though linked to) “rights management” (the RII = Rights Information Infrastructure)

Any digitisation programme: Arrow is conceived to be neutral to legal frameworks and business models

Future applications: Rights information may be crucial in new digital markets

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And what about orphan works?

Orphan works are definable at the end of a search process

We provide an environment and tools to facilitate the search

At the end we may have some unsuccessful searches: these works are “candidate orphans”

It is up to stakeholders, within a given legal framework, to decide whether a work is orphan or additional searches are required This is an application of our “neutrality principle”

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Partners, liaisons organisations (in italic)

Libraries EDL Foundation - TEL National libraries in France, Germany,

Spain, The Netherlands, UK, Norway, Slovenia, Finland, Italy

University library of Innsbruck

Publishers Federation of European Publishers Publishers associations of Italy,

Spain, Germany, UK

Authors European Writers Council ALCS in UK

Reproduction Rights Organisations IFRRO RROs in Spain, France, Italy, UK, Norway,

Denmark, Finland

Technology Developers Cineca (University consortium in Italy) Numilog (Private company in France)

Standard organisations ISBN agencies (Italy, Slovenia, Norway,

Finland, Germany) European DOI agency (mEDRA) Editeur members ISTC consortium members ISNI ISO-WG members

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The Arrow workflow

Library

Libraryinterface

Matchingrecords

Clusteringeditions

VIAF

1st data collection

BiPTEL

Matchingand clustering

2nd data collection

RRO

Matchingrecords

3rd data collection

ROW

AWR

Validation

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The Arrow Registry of Orphan Works (ROW)

All the information about works collected along the workflow are stored in the Arrow Work Registry (AWR) This is for internal functionalities only

When Arrow is not able to provide rights information about a work, the data about that work are visible through the ROW This includes work data and clustering information

These are not Orphans in proper sense Someone else should establish whether our search is

sufficient to declare the orphan status Neutrality again:

Centralised or distributed administrations of the ROW are enabled

It will depend on the stakeholders / legal decisions

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How we are working

Arrow is an neutral and flexible “ready to use” infrastructure

To serve a particular agreement some customisation are required through setting the parameters of the system according to the terms of the agreements

Examples: Arrow already manages dates: when a cut off date is defined, it

is just a matter to give the right value to the existing algorithm The publication date can be managed at manifestation or at

work level: any combination is supported e.g.: A book published in 1960 that had a new edition in 2007 can be

treated differently than a book published in the same date with the last edition in 1999

The availability status can be defined with any territorial extend e.g. for France we’ll consider also availability in Belgium and Switzerland,

likely in Quebec

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The value of Arrow for use cases /1

In bulk data processing accuracy depends on: Effectiveness in matching and clustering

Analysis on the Google Settlement database demonstrated it very clearly

Mapping and interoperability between data sources (in particular between library and commercial databases)

A European dimension and neutrality also on this respect E.g.: when a library in country A wants to clear rights on

a book published in country B, there are two alternatives The library receives the license from the national CMO who has a

bilateral agreement with the CMO in country B The library receives the license directly from the RRO in country B

Having separated the phase of dealing information with right clearance, Arrow supports both solutions

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The value of Arrow for use cases /2

In managing the claiming process (for opting out or for claim the share of remuneration) there are the same matching and clustering issues

if a publisher submit an ONIX file with all his/her titles, every record should be matched with original library record that describes the book candidate to be scanned, and with all the other records containing the same work

Once the process is completed the RRO can easily perform a notification to all the rightholders registered in its database, after the disambiguation we provide for works and “rightholder names”

This maximises the number of rightholders notified, and thus minimises the cost due to scanning books that later rightholders ask to remove

The Arrow Work Registry can be used to publicise scanning project in very flexible way

It is not simply a Registry of Orphan Works: it starts from the analysis of books that libraries ask to digitise, not from an abstract identification of orphan works, which is of scarce value

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Why Arrow Plus?

The current model works for countries where the book data infrastructure is quite advanced: The national library catalogue should be in TEL Books in print database exists Reliable RRO database exists

How to move towards countries where one or more of these elements lack?

The obvious answer We need to create or to improve the national data

infrastructure Always starting from existing data sources (e.g. an Internet

bookshop, a wholesaler…), but creating something more sophisticated for the future

The project will support the start up of BiPs and RROs databases in several European countries

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Arrow Plus - Objectives

Enhancing the Arrow system, to make it more effective in meeting existing and emerging user needs in a larger number of countries

Co-ordinating the involvement of a number of additional European countries, starting from an analysis of existing data sources, as defined in the current Arrow project, and defining optimal strategies to enrich these resources

Implementing the Arrow business model developed under the current Arrow project, to put a long term sustainable service in place

Examining how Arrow can be used in relation to visual material when this is included in books that are to be digitised and made available

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Countries involved in Arrow Plus

Germany, Spain Continuity with current pilot and enrichment of the

system The French working group anticipated that they wish

to continue using Arrow as “client”, though not member of the new project consortium

Austria, Belgium, Ireland, Italy, The Netherlands Countries with quite sophisticated book data

infrastructure Bulgaria, Greece, Hungary, Latvia, Lithuania,

Poland, Portugal Countries that require major new developments

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Arrow Plus – Work Package overview

Work Package WP leader

WP 1 Project management AIE

WP 2 Dissemination and network building IFRRO

WP 3 Organising and coordinating the national initiatives

FEP

WP 4 System enhancement and maintenance

CINECA

WP5: Product management of new registries

MVB

WP6: Inclusion of visual material EVA

WP7: Validation UIBK

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Arrow Plus – Work Package 3 (FEP)

Objectives To co-ordinate the deployment of the Arrow system in

new countries, ensuring full participation of national stakeholders and maintaining interoperability across borders

To analyse the user needs in countries involved, in order to identify requirements and the ad hoc development pattern to join the Arrow system

To take care of the relations between the national specification and technical development in WP4

To provide timely and regular information about the project evolution to all partners

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Arrow Plus – Work Package 3 (FEP)

Description of work Each national reference partner to analyse – involving

national stakeholders, under the coordination of WP leader – the existing databases and alternative resources to use in the Arrow workflow (T3.1) , and define users requirements for specific solutions

Interact with system designers (in WP4 and WP5) and technical developers to ensure correct implementation of solutions (T3.2)

During the validation phase, with the use of the system, the national working groups will ensure that the data resulting from the use of the system correctly populates the local Arrow resources

At national level, sustainability plans will be prepared (T3.3) to identify business models for maintenance of the services created during the project after the end of it. This will be coordinated in particular with WP5

FURTHER INFORMATION

Anne Bergman-Tahon

FEP – Federation of European PublishersRue Montoyer 31 1000 BrusselsBelgium

Tel +32 2 7701110

abergman@fep-fee.eu

Co-funded by the Community programme

eContentplus

http://www.arrow-net.eu

Thank you for your attention