Company

LOGO

COA REVISED CHART OF

ACCOUNTS

Legal BasisObjectivesMajor Changes

Account Code Structure Account Groups New Accounts

OUTLINE

Major Changes Deleted Accounts Compressed Accounts Expanded Accounts

OUTLINE

The Revised Chart of Accounts as Object Code in the UACS Purposes of Object Classification

and Object Coding UACS Structure

OUTLINE

Outline

Object Code Structure in UACS

▫ Account Code Structure

▫ Sub-Object Code Object Coding Examples

▫ Assets and Income

▫ Expenditures (PS, MOOE & CO) Comparison of Income, Expense

and Selected Asset Accounts

LEGAL BASIS

To provide new accounts for the adoption of the Philippine Public Sector Accounting Standards (harmonized with IPSAS)

To provide uniform accounts for national government accounting and budget systems to facilitate the preparation of harmonized financial and budgetary accountability reports

OBJECTIVES

To expand the account code from three (3) digits in the NGAS Chart of Accounts to eight (8) digits, to allow expansion or creation of new accounts as may be necessary to implement new standards or policies and provide up to four levels of consolidation depending on the users’ information needs.

OBJECTIVES

a. Coverage is limited only to all national government agencies and GOCCs receiving funds constituted as SAGF from the National Government

b. Expanded account code structure

- from three (3) digits to eight (8) digits

MAJOR CHANGES

COA Revised Chart of AccountsACCOUNT CODE STRUCTURE

Codes are assigned to account groups to facilitate location of accounts in the general and subsidiary ledgers, to provide systematic arrangement and classification of accounts and facilitate preparation of the consolidated financial reports as follows:

Code Account Groups 1 Assets 2 Liabilities 3 Equity 4 Income 5 Expenses

COA Revised Chart of Accounts ACCOUNT GROUPS

ASSET WITHOUT CONTRA ACCOUNT

Ex. Cash, Collecting Officer

ASSET WITH CONTRA ACCOUNT

Asset with contra account1 03 1 01 1

Asset

Receivables

Loans and Receivable Accounts

Accounts ReceivableAllowance for Impairment - Accounts Receivable

1 03 01 01 0

Asset

Receivables

Loans and Receivable Accounts

Accounts Receivable

General Ledger Contra-Account

Ex. Accounts Receivable

ASSET CONTRA ACCOUNT

Asset with contra account1 03 1 01 1

Asset

Receivables

Loans and Receivable Accounts

Accounts ReceivableAllowance for Impairment - Accounts Receivable

1 03 01 01 1Ex. Allowance for Impairment – Accounts Receivable

MAJOR CHANGES

NEW ACCOUNTS

1 02 01 010 Financial Assets Held for Trading in compliance with IPSAS 28-301 02 02 011 Allowance for Impairment -

Investments in Treasury Bills - Local

in compliance with IPSAS 29 (Financial Instruments - Recognition and Measurement)

1 03 02 020 Finance Lease Receivable in compliance with IPSAS 13 (Leases)1 03 02 021 Allowance for Impairment -

Finance Lease Receivablesin compliance with IPSAS 13 (Leases)

1 05 01 020 Investment Property, Buildings in compliance with IPSAS 16 (Investment Property)1 05 01 021 Accumulated Depreciation -

Investment Property, Buildingsin compliance with IPSAS 16 (Investment Property)

1 05 01 022 Accumulated Impairment Losses - Investment Property, Buildings

in compliance with IPSAS 26 (Impairment of Cash Generating Assets)

1 01 04 010 Cash-Treasury/Agency

Deposit, Regular

1 01 04 020 Cash - Treasury/Agency

Deposit, Special Account

1 01 04 030 Cash - Treasury/Agency

Deposit, Trust

NEW ACCOUNTS

MAJOR CHANGES

d. Some accounts were deleted since these accounts are for use by local government units or government-owned and/or controlled corpora-tions, while other accounts are no longer applicable to national government agencies.

Example:

DELETED ACCOUNTS

MAJOR CHANGES

e. Some accounts were either expanded or compressed. For instance, expense accounts for repairs and maintenance and depreciation of property, plant and equipment which were previously presented per asset account were compressed based on the major account classification.

Example:811 Repairs and Maintenance - 5 02 13 040 Repairs and

Office Buildings Maintenance-

812 Repairs and Maintenance - Buildings and Other

School Buildings Structure

813 Repairs and Maintenance -

Hospitals and Health

Centers

814 Repairs and Maintenance -

Market and Slaughterhouses

815 Repairs and Maintenance -

Other Structures

COMPRESSED ACCOUNTS

Example:811 Depreciation-Office 5 05 01 040 Depreciation -

Buildings Buildings and

812 Depreciation-School Other Structures

Buildings

813 Depreciation-Hospitals

and Health Centers

814 Depreciation-Market

and Slaughterhouses

815 Depreciation-Other

Structures

COMPRESSED ACCOUNTS

Subsidiary Ledgers:

01 - Buildings

02 - School Buildings

03 - Hospitals and Health Centers

04 - Markets

05 - Slaughterhouses

06 - Hostels and Dormitories

99 - Other Structures

Repairs and Maintenance – Buildings and Other Structures

Subsidiary Ledgers:

01 - Buildings

02 - School Buildings

03 - Hospitals and Health Centers

04 - Markets

05 - Slaughterhouses

06 - Hostels and Dormitories

99 - Other Structures

Depreciation - Buildings and Other Structures

5-05-01-040

Example:

716 Subsistence, Laundry 5 01 02 050 Subsistence

and Quarters Allowance

Allowance 5 01 02 060 Laundry

Allowance

5 01 02 070 Quarters

Allowance

EXPANDED ACCOUNT

Example:

108 Cash - National 1 01 04 040 Cash-Modified Disbursement

Treasury, Modified System (MDS), Regular

Disbursement

System (MDS) 1 01 04 050 Cash-Modified Disbursement

System (MDS), Special

Account

1 01 04 060 Cash-Modified Disbursement

System (MDS), Trust

EXPANDED ACCOUNT

MDS ACCOUNT

Company

LOGO

The Revised Chart of Accounts As Object Code in the

Unified Account Code Structure

Republic of the PhilippinesCOMMISSION ON AUDIT

DEPARTMENT OF BUDGET AND MANAGEMENT

DEPARTMENT OF FINANCE

Purposes of Object Classification and Coding

To capture all financial transactions such as goods or services acquired, payments made, revenue sources and the causes of increases or decreases in assets and liabilities.

To enable the classification and coding of transactions for reporting of impact of government revenues and expenditures on the economy as well as internal departmental analysis and decision-making by oversight agencies.

Purposes of Object Classification and Coding

The object coding in the information system provides a repository of government-wide information which can be used by oversight agencies without requiring departments and agencies to respond to individual requests.

Provides a basis for coding the object classification which uses accrual accounting requiring transactions to be recorded in the period when they occur and not only when cash or equivalents are received or paid.

The Unified Account Code Structure

FUNDING SOURCE6Digits

ORGANIZATION12 digits

LOCATION9 digits

MFO/PROGRAM, ACTIVITY and PROJECT9 digits

OBJECT CODE10 digits

Financing Source1 digit

Authorization2 digits

Fund Category3 digits

Department2 digits

Agency3 digits

Operating Unit 7 digits

Region 2 digits

Province2 digits

City, Municipality2 digits

Barangay3 digits

MFO/PAP Code9 digits

COACoA*Object8 digits

Sub-Object2 digits

Required Required Required Required Required Optional Optional Unique for each Department/Agency

Uniform across Government

Object Code Structure in UACS

31

OBJECT CODE10 digits

COARevised Chart of

Accounts 8 digits

DBM Sub-Object Code

2 digits

Account Code Structure in UACS

32

FS Elements:

1 Assets

2 Liabilities

3 Equity

4 Income

5 Expenses

Account Code Structure

8 digits

FS Element Major Summary GL Account

  Account Account  

1 digit 2 digits 2 digits 3 digits

Generally, the account code structure below shall be followed.

Sub-Object Code

33

If disaggregation is necessary, sub object codes of two digits shall be used to show the breakdown of selected assets, income and expenses, otherwise, two zeros will be used. The responsibility for disaggregation and sub-coding of the following accounts are as shown below.

AccountsAgency Responsible for

DisaggregationCash in Bank BTrTaxes BIRImport Duties BOCNon-Tax Revenues DOF/BTrPersonnel Services DBMMOOE DBMCapital Outlays DBM

Object Coding Examples with Sub-Codes

34

Example of accounts with sub-codes required by the Bureau of the Treasury

PARTICULARS UACS

ASSETS 10000000 00

CASH AND CASH EQUIVALENTS 10100000 00

Cash in Bank - Local Currency, Current Account 10102020 00

Cash in Bank - Local Currency, Allied Bank 10102020 01

Cash in Bank - Local Currency, Amanah Bank 10102020 02

Cash in Bank - Local Currency, Asia United Bank Corporation 10102020 03

Cash in Bank - Local Currency, Australia and New Zealand Bank 10102020 04

Cash in Bank - Local Currency, Banco de Oro (BDO) 10102020 05

Cash in Bank - Local Currency, Bangkok Bank 10102020 06

Cash in Bank - Local Currency, Bangkok Bank Public Company Limited 10102020 07

Object Coding Examples with Sub-Codes

35

Example of accounts with sub-codes required by the Bureau of the Treasury

PARTICULARS UACS

ASSETS 10000000 00

CASH AND CASH EQUIVALENTS 10100000 00

Cash in Bank - Local Currency, Current Account 10102020 00

Cash in Bank - Local Currency, Bank of China 10102020 08

Cash in Bank - Local Currency, Bank of Commerce 10102020 09

Cash in Bank - Local Currency, Bank of the Philippine Islands (BPI) 10102020 10

Cash in Bank - Local Currency, Bank of Tokyo 10102020 11

Cash in Bank - Local Currency, China Banking Corporation 10102020 12

Cash in Bank - Local Currency, Chinatrust Commercial Bank 10102020 13

Cash in Bank - Local Currency, Citibank 10102020 14

Cash in Bank - Local Currency, Deutsche Bank AG 10102020 15

Object Coding Examples with Sub-Codes

36

Example of accounts with sub-codes required by the Bureau of the Treasury

PARTICULARS UACS

Cash in Bank - Local Currency, Savings Account 10102030 00

Cash in Bank - Local Currency, Savings Accounts- LBP 10102030 01

Cash in Bank - Local Currency, Savings Accounts- DBP 10102030 02

Cash in Bank - Local Currency, Savings Accounts- PVB 10102030 03

Cash in Bank - Local Currency, Savings Accounts- PNB 10102030 04 Cash in Bank - Local Currency, Savings Accounts- Philippine Amanah Bank (PAB)

10102030 05

Cash in Bank - Local Currency, Savings Accounts- Philippine Post Savings Bank (PPSB) 10102030 06

Cash in Bank - Local Currency, Savings Accounts- UCPB 10102030 07

Object Coding Examples with Sub-Codes

37

Example of accounts with sub-codes required by the Bureau of Internal Revenue

PARTICULARS UACS

INCOME 40000000 00

TAX REVENUE 40100000 00

Tax Revenue - Individual and Corporation 40101000 00

Income Tax 40101010 00

Income Tax – Individuals 40101010 01

Income Tax – Partnerships 40101010 02

Income Tax – Corporations 40101010 03

Object Coding Examples with Sub-Codes

38

Example of accounts with sub-codes required by the Bureau of Internal Revenue

PARTICULARS UACS

Excise Tax 40103020 00

Excise - Tobacco Products 40103020 01

Excise - Alcoholic Beverages 40103020 02

Excise - Mining – Non-Metalic Products 40103020 03

Excise - Mining – Metalic Products 40103020 04

Excise - Petroleum Products 40103020 05

Excise - Motor Vehicles 40103020 06

Excise - Mineral Products 40103020 07

Excise - Other 40103020 08

Object Coding Examples without Sub-Codes

39

Example of asset accounts without sub-codes

PARTICULARS UACS

ASSETS 10000000 00

CASH AND CASH EQUIVALENTS 10100000 00

Cash on Hand 10101000 00

Cash - Collecting Officer 10101010 00

Petty Cash 10101020 00

Object Coding Examples without Sub-Codes

40

Example of asset accounts without sub-codes

PARTICULARS UACSRECEIVABLES 10300000 00Loans and Receivable Accounts 10301000 00 Accounts Receivable 10301010 00 Allowance for Impairment - Accounts Receivable 10301011 00 Notes Receivable 10301020 00 Allowance for Impairment - Notes Receivable 10301021 00 Loans Receivable - Government-Owned and/or Controlled Corporations 10301030 00 Allowance for Impairment - Loans Receivable - Government-Owned and/or Controlled Corporations 10301031 00 Loans Receivable - Local Government Units 10301040 00 Allowance for Impairment - Loans Receivable - Local Government Units 10301041 00 Interests Receivable 10301050 00 Allowance for Impairment - Interest Receivable 10301051 00

Expenditure Coding

41

“Major Account Code” in the COA Revised Chart of Accounts coding structure shall be replaced with “Expenditure/Allotment Code” with “0” prefix as follows:

COA Revised Chart of Accounts (8 digits)With modification

DBM Sub-Code

FS element

(1 digit)

Expenditure / Allotment

Code (“0” + 1 digit)

Summary Account

(2 digits)

General Ledger

Account (3 digits)

DBM/BTR/ BOC

(2 digits)

Expenditure/Allotment Codes

Description Code

Personnel Services 1

Maintenance and Other Operating Expenses 2

Financial Expenses 3

Direct Costs 4

Non-Cash Expenses 5

Capital Outlays 6

Coding Examples for Personnel Services

PARTICULARS UACSEXPENSES 50000000 00PERSONNEL SERVICES 50100000 00Salaries and Wages 50101000 00

Salaries and Wages - Regular 50101010 00 Basic Pay - Civilian 50101010 01 Basic Pay - Military/Uniformed Personnel 50101010 02Salaries and Wages - Casual/Contractual 50101020 00

Other Compensation 50102000 00Personnel Economic Relief Allowance (PERA) 50102010 00 PERA – Civilian 50102010 01 PERA - Military/Uniformed Personnel 50102010 02Representation Allowance (RA) 50102020 00Transportation Allowance (TA) 50102030 00 Transportation Allowance (TA) 50102030 01 RATA of Sectoral/Alternate Sectoral Representatives 50102030 02

Coding Examples for Personnel Services

PARTICULARS UACSSubsistence Allowance 50102050 00 Subsistence Allowance– Civilian 50102050 01 Subsistence Allowance– Military/Uniformed Personnel 50102050 02 Magna Carta for Science and Technology per R.A. 8439 50102050 03 Magna Carta for Health Workers under R.A. 7305 50102050 04 Magna Carta for Health Workers – Civilian 50102050 05 Magna Carta for Health Workers – Military/Uniformed Personnel 50102050 06Laundry Allowance 50102060 00 Laundry Allowance – Civilian 50102060 01 Laundry Allowance – Military/Uniformed Personnel 50102060 02Quarters Allowance 50102070 00 Quarters Allowance – Civilian 50102070 01 Quarters Allowance – Military/Uniformed Personnel 50102070 02

Coding for Maintenance and Other Operating Expenses (MOOE)

In budget reporting, the appropriate expense codes shall be used from the time of budget appropriation until disbursement although these may be initially recognized as assets in the books of accounts: Example:

Expense Account/Major Account Group

(Budget )

Asset Major Account Group

(Accounting)

Traveling Expenses Advances (Traveling)

Supplies and Materials Expenses Inventories

Rent/Lease Expenses Prepayments (Prepaid Rent)

Coding Examples for MOOE

PARTICULARS UACSMAINTENANCE AND OTHER OPERATING EXPENSES 50200000 00Traveling Expenses 50201000 00

Traveling Expenses - Local 50201010 00Traveling Expenses - Foreign 50201020 00

Training and Scholarship Expenses 50202000 00Training Expenses 50202010 00Scholarship Grants/Expenses 50202020 00

Supplies and Materials Expenses 50203000 00Office Supplies Expenses 50203010 00Accountable Forms Expenses 50203020 00Non-Accountable Forms Expenses 50203030 00Animal / Zoological Supplies Expenses 50203040 00Food Supplies Expenses 50203050 00

Coding for Capital Outlays

The following shall be used for budget reporting, from the time of budget appropriation until disbursements:

Capital Outlays 50600000 00

Investment Outlay 50601000 00

Investment in Government-Owned and/or Controlled Corporations 50601010 00

Investment in Associates 50601020 00

Loans Receivable Accounts Outlay 50602000 00

Loans Receivable - Government-Owned and/or Controlled Corporations 50602000 00

Loans Receivable - Others 50602999 00

Coding for Capital Outlays

Cont. Capital Outlays

Investment Property Outlay 50603000 00

Land and Buildings Outlay 50603010 00

Investment Property - Land 50603010 01

Investment Property - Buildings 50603010 02

Property, Plant and Equipment Outlay 50604000 00

Land Outlay 50604010 00

Land 50604010 01

Land Improvements Outlay 50604020 00

Aquaculture Structures 50604020 01

Reforestation Projects 50604020 02

Other Land Improvements 50604020 99

Coding for Capital Outlays

Cont. Capital OutlaysInfrastructure Outlay 50604030 00

Road Networks 50604030 01

Flood Control Systems 50604030 02

Sewer Systems 50604030 03

Water Supply Systems 50604030 04

Power Supply Systems 50604030 05

Communication Networks 50604030 06

Seaport Systems 50604030 07

Airport Systems 50604030 08

Parks, Plazas and Monuments 50604030 09

Other Infrastructure Assets 50604030 99

Buildings and Other Structures Outlay 50604040 00

Buildings 50604040 01

School Buildings 50604040 02

Hospitals and Health Centers 50604040 03

Markets 50604040 04

Slaughterhouses 50604040 05

Hostels and Dormitories 50604040 06

Other Structures 50604040 99