Coalition

Connection

Director’s Face 2 Face

August 4, 2014

Agenda Welcome and Greeting

Coalition Staff Updates

Department of Children and Families - Jeannie Martin and Wendy Fletcher-Altman

Licensing Updates and Summer Safety

Enhancing KidCare for Families

Provider Portal: Provider Portal Used for all Communication Effective October, 2014

Contractual Updates

School Readiness Curricula List

Roles and Responsibilities

1. 2014-15 School Readiness Contracts

2. Reimbursement-

3. Technical Assistance = Provider Support

Quality Initiatives

Provider Feedback Summary

Approved Sign in and Out Forms

Coalition Updates

FALL CONFERENCE ASQs and ASQ SE

• Don’t Wait…

• Fall Conference is scheduled

• Registration will be available 8/15/14.

• CEUs available for DCF and Updating FCCPC and CDA.

• September 27 - GCCC

• Ages and Stages screenings are completed at the Single Point of Entry with parents.

• Children scoring in the gray and black are referred to Children's Services Meeting

• Three Possibilities: TA, TA and Referral to Inclusion, Inclusion referral to Consultant and Children’s Home Society or FDLRS

School Readiness Updates

The BLAST Provider Report Cards

New look for BLAST

In an effort to standardize

communication, the Coalition has created a NEW

LOOK for the BLAST.

• Providers NEED TO ENSURE

that the email address you have given to Coalition is

still accurate and working.

• Correct email address is

critical for Coalition business as your email is ALSO

connected through the PORTAL.

Provider Report Cards for Quarters 2 & 3

Provider Report Cards allow you to see what information the Coalition captures to support you.

This information will be used in the upcoming months to develop Individual Program Plans in order to determine improvement and growth in all areas of Center

Coalition Staffing Update

• Valerie Shackelford has agreed to work part-time

with the Coalition while she is attending college.

• Donna Whittaker has moved into the Special Projects position with the Coalition, this includes those initiatives that Lynne used to complete.

• Alisha Alligood, Terri Bird, Jana Miller, and Stephanie Dickson have moved to Mentor Coordinator positions.

• More About This Later…

• MATT is doing great and says hello to all!

Coalition Updates…

“FAMILYTIPS" to 24587 More… • In an effort to reach

parents, the Coalition will begin to utilize key-word text messaging service (Simple Messaging Service SMS)

• Providers will receive flyer to inform you of this new initiative designed to reach our families

• This information is relevant for ALL families

• Coalition is scheduled

to complete two Family

Tip messages a month

• This is VOLUNTARY and

you must sign-up to

receive it.

• The cost of this service

is based on individual

Cell Phone Carrier

Plans (Should be little or

no cost)

KidCare = Healthy Kids KidCare is affordable health

insurance for children from

birth through age 18 years

from low income families

Both parents can be

working families

Parents may have a small

co-pay

More Information to COME!

• Services that May be

Paid For:

Doctor Visits

Check-Ups and Shots

Hospital Stays

Surgeries

Prescriptions

Emergencies

Vision and Hearing

Dental

Mental Health

Coalition Provider Portal “Second Provider Portal TEST”

Overall - Very Successful

14 School Roster Payment Documentation

Providers still stated the following reasons for NOT using Portal:

• No Scanner (Check printer for capability to scan)

• Did Not Know How to Use Scanner (Find someone who knows)

• Chose to fax or send by Email (NO Roster/Attendance Documentation accepted

after the September Reimbursement Period-October Turn-In)

TEST REIMBUSREMENT-September 2014 Email: adrianne.jenkins@elcnwf.org

o NOTE: Effective October 2014, ALL

DOCUMENTATION will be submitted

through the Provider Portal

COALITION staff will:

Support you by

answering “?”.

Provide updated

information in a written

format.

Remind you of

upcoming due dates.

YOUR BUSINESS

YOUR CONTRACT

YOUR RESPONSIBILITY

Coalition staff will no longer

accept partial paperwork

related to CONTRACTS or

REIMBURSEMENT.

If submitted, they are

required to shred submitted

documentation.

August 4, 2014

“If you always do what you have always

done- you will always get what you have

always got…”

Any title approved for use by VPK Providers

on Probation will be approved for School

Readiness programs.

All titles are finalized. Six titles will be added

to the list. Curriculum Titles will be available

on the DOE’s website. Link on BLAST…

DOE notifies Coalitions and School Districts on

monthly VPK Conference Call of updated

information.

VPK Approved Curricula VPK Approved Curricula (For those Providers on Probation)

1. Beyond Centers and Circle Time

2. Creative Curriculum (current version)

3. DLM Early Childhood Express

4. The Empowered Child

5. Frog Street Pre-K

6. Frog Street Pre-K Summer

7. InvestiGator Club

8. Learn Everyday AND Nemours Bright Start

9. Little Treasures

10. Scholastic Big Day for Pre-K

Standards for Four Year Olds Who is required to have the Standards Training?

VPK Instructors with less than an Associate’s degree (CDA or CDA

equivalency such as FCCPC, ECPC) are required to have the training

by 7-1-14. For this requirement, either version of Standards for Four-

Year-Olds is acceptable (Instructor-led available since late 2011.

Online version available NOW with a $10.00 cost)

If a VPK program is on probation and has chosen the DOE-

Approved Staff Development Plan for VPK Providers on

Probation, then the VPK Directors, VPK Instructors, and VPK

Assistants must take the Standard for Four-Year-Olds.

(Currently, the rule relating to the staff development plan

indicates instructor-led, as that is what has been available.

Online version of Standards for Four-Year-Olds will be available

by 7-1-14. Final testing and review of course is occurring.

Questions and Responses

Question 1: What if a VPK teacher who is required to have the

Standards training doesn’t have the training by July 1?

Response: A program cannot contract for VPK services without

qualified VPK teacher(s), but the program can contract once the

teachers do have required training.

Question 2: If a teacher’s AA doesn’t meet the state requirements

for VPK, so they choose to use their CDA(FCCPC) to qualify to

teach VPK, are they then mandated to take the Standards for Four

Year Olds?

Response: If they meet the requirements for VPK Instructor

qualifications by having a CDA (FCCPC) then they are mandated

to take the Standards course.

School

Readiness

Update August 4, 2014

“We cannot stop until our GOOD is BETTER and our BETTER is BEST”

School Readiness Updates

NEW Statewide Contract

1.Promulgated through Rule

(It becomes law)

2. Coalition may NOT divert

from the contract.

3. State emphasis is on

Compliance

AND

Implementation

SR CONTRACTS:

All SR Contracts were due on June 30, 2014.

Contracts were available the first week in June.

Contracts that were NOT complete on June 30, 2014 will not be able to receive payment for child care services until COMPLETE.

School Readiness Updates

NEW Statewide Contract

Statewide Contract AVAILABLE on Coalition Website:

NOVEMBER 2014

COMPLETED CONTRACT PACKAGE

DUE to COALITION

DECEMBER 2014

There will be NO EXCEPTIONS

School Readiness Contract

NEW Statewide Contract

1.COMPLIANCE-

One Noncompliance- Technical Assistance

Two Noncompliances- Written Corrective Action

Three Noncompliances –Must be Brought Before Board for

Consideration of Termination

2. IMPLEMENTATION-

Documentation Submission Deadlines

Curriculum Implementation Based on Author’s Checklist

Coalition REQUIRED to submit Provider Information related

to compliance and implementation

School Readiness Curriculum Curricula Price Birth 8 mo 18 mo Twos Threes Fours

Knowledge Universe Early Foundations Discovery Infants (2004) ?

Beyond Cribs and Rattles (1st edition 2005) $141.75

Creative Curriculum for Infant, Toddlers, and Twos (2nd edition 2011) $119.95

Learn Every Day for Infants, Toddler, & Twos (1st edition 2012) $129.95 $199.95 $199.95

Learn from the Start (1st edition 2013)-Proprietary N/A

Baby Doll Circle Time (1st edition 2012) $49

Creative Curriculum for Family Child Care (2nd edition 2009) $99.95

Edu 1st VESS Curriculum (1st edition 2013) $499 +$99 mo

FLEX Goddard Pre-K (1st edition N/A)-Proprietary N/A

Gee Whiz Digital Curriculum for Family Care Providers (1st edition 2013) $12.95 mo

Kiddie Academy Life Essentials (1st edtion 2007-13)-Proprietary N/A

Kids R Kids (N/A 2013)-Proprietary N/A

Learning Experience Academic Program (LEAP) (1st edition 2013)-Proprietary

N/A

O2B Kids(7th edition 2014)-Proprietary N/A

World at their Fingertips (1st edition 2014)-Proprietary ?

Knowledge Universe Early Foundations Toddlers (N/A 2014) ?

Frog Street Toddler (1st edition 2014) $799.99

Knowledge Universe Early Foundation-Discovery Preschool (18-24 months) (N/A 2004)

?

Frog Street Pre-K (1st edition 2013) $2999.99

InvestiGators Club Just for Threes (1st edition 2010) $1348

Knowledge Universe Early Foundations Preschool (3 year-olds) (N/A 2013)

?

Scholastic Big Day for Pre-K English (1st edition 2010) $2850

Scholastic Big Day for Pre-k English/Spanish (1st edition 2011) ?

Beyond Centers and Circle Time (2nd edition 2007) $1385.95

Creative Curriculum for Preschool (5th edition 2010) $2149

Empowered Child (5th edition 2011-13)-Proprietary N/A

Galileo Pre-K Online (1st edition 2014) $165

School Readiness Curriculum

Galileo Pre-K Online (1st edition 2014) $165

Highscope Preschool Curriculum (1st edition 2012) ?

Journey (2nd edition 2013) No info found

Learn Every Day & Nemours Bright Start! Superset (1st edition 2012) $674.95

$399.95

$399.95

Let’s Begin with the Letter People* (4th edition 2009) $1299 + $599

LifeSmart (5th edition 2011-13)-Proprietary N/A

Literacy Express (N/A 2014) $547.69 $677.65

Tools of the Mind (7th edition 2011) ?

We Can (2nd edition 2014) $2249

DLM Early Childhood Express (1st edition 2011) $242.22

Early Literacy and Learning Model Plus (ELLM) (2nd edition 2012) $1684

Frog Street Summer (1st edition 2014) $799.99

Get Set for School (1st edition 2012) $1298

InvestiGators Club (1st edition 2010) $2483

Knowledge Universe Early Foundations Prekindergarten (N/A 2013) ?

Little Treasures (1st edition 2011) $2322.84

Opening the World of Learning (1st edition 2011-14) $3100

Splash into Pre-K* (1st edition 2012) $535.90

Starfall Pre-K Curriculum (1st edition 2013) $395

Wee Learn (1st edition 2007) $219.95

School Readiness Reimbursement

Requirements

• White Out may not be used anywhere on Attendance Roster. If an error is made, Providers mark through the error, correct the entry, and then initial.

• When a child is not listed on the printed Attendance Roster, the provider must write in the child’s information; Proper name, Social Security Number, Parent Co=Pay, Care level, and Full Time or Part Time care from the School readiness Eligibility and Enrollment form provided by the parent/guardian.

• All documents, specifically, Sign-In and Sign-Out forms MUST be LEGIBLE by Coalition Fiscal team.

• Attach ALL Extraordinary Circumstance Absentee Documentation

• Utilize ONLY approved Attendance Roster Codes. OEL Attendance Codes as listed on the Roster Legend are NOT the Current Roster Codes.

School Readiness Curriculum

School Readiness Reimbursement Requirements

• Leave the DAYS ATTENDED Column BLANK. Coalition staff must attend this section.

• If Coalition staff cannot determine what a MARK is, Provider will not b paid for that day.

• NO initials may be used by the parent to sign a child in or sign them out.

• NO titles such as “Papa” etc… may be used.

• Child's name must be legible.

• Only Coalition approved Sign In/Out sheets and Electronic Signature pages will be accepted.

• All Sign in/Out sheets must be completed in blue or black ink ONLY.

School Readiness Mentors

Moving to Mentoring

Moving to Mentoring

DOE- OEL has moved to a

Mentoring and Technical

Assistance Direction for Coalitions

There are TWO primary

Initiatives available to Providers for 2014-15

Pay for Performance –

(OEL) October

Early Learning Florida –

University of Florida - October

Pay for Performance Growth between CLASS Pre and

Post

Payment for number of children

in SR on designated date-

MONTHLY

Purpose: Can Providers

demonstrate quality

improvement when funding is

available to do so?

Application Process- OEL

Selection Process – OEL and

Coalition

School Readiness Mentors

Professional Staff Development

Early Learning Florida

Pilot Project through University of Florida

ON-LINE Training State of the Art

1. Targets 3 Types of Professional Development (PD) Strictly – On-Line

Hybrid – Face 2 Face and On-Line

Face 2 Face using On-Line Content

2. Stipends for Students upon Completion of PD

Stipends are based on what type of PD the

individual student has chosen.

The Role of the Mentor

Mentor Coordinators • Each Coordinator has their individual programs

based on location

• Each Program receives support based at a

specific Program Level.

• Mentors will provide support related to Inclusion,

Infant and Toddler, Curriculum, and CLASS

• Standardizing the MESSAGE

• Systemizing the Process to Reduce Mileage

and technical assistance costs.