CODE OF SAFE WORKING PRACTICES/ FOR … 1: Code of Safe Working Practices for Contractors 1.1...

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CODE OF SAFEWORKING PRACTICES/FOR CONTRACTORSRev18

2 www.kent.ac.uk/estates

DOCUMENT HISTORY

Documentrevision

Date Description of amendments Revisionauthor

1 05/2003 Estates Department review MA

2 06/2003 Health and Safety Department Review MA

3 06/2004 Annual Review RK












15 01/2017 Updated table of contents format, revised element numbering,Rev number included on front sheet for document control,Document format standardised against Estates Policy format.Document 3 tier sign-off included. Corrected document grammar.Updated section 1.2, 1.4, 1.5, 2.1, 2.5, 2.13, Added 2.11Environmental protection. Added 2.21 Waste. Updates andadditions to 2.14 Fire, added 1.6 Parking information. Added 2.1Sign in/out and Appendix I, instruction sheet.

MC

16 06/2017 Updated section 2.2 on permits to work in occupied areas HDE

17 07/2017 Updates to section 1.4 wording, 2.2 permits RM

18 01/08/17 Updates to sections 2.10, 2.11, 1.4, updated acceptance form MC

Position title Name Signature Date

Estates Department Health Matthew Cheney 1 August 2017and Safety Advisor

Deputy Director of Estates Helen Ellis 1 August 2017(Campus Services)

Director of Estates Peter Czarnomski 1 August 2017

3www.kent.ac.uk/estates

Section 1: Code of Safe Working Practices for Contractors1.1 Introduction1.2 Purpose of the Code1.3 Communication1.4 Risk assessments and method statements1.5 Commencement of work1.6 Parking and site locations

1.6.1 Canterbury campus1.6.2 Medway campus

Section 2: Guidance of safe working practices2.1 Signing in/out (site specific)2.2 Permits to Work2.3 Services2.4 Tools and equipment2.5 Guards, fences, screens and enclosures2.6 Work above ground2.7 Work below ground2.8 Entry into confined spaces2.9 Personal Protective Equipment (PPE)2.10 Control of pollution2.11 Environmental protection2.12 Asbestos2.13 Road safety2.14 Fire safety and emergency procedures2.15 Emergency calls for Fire and Ambulance2.16 Reporting of accidents and dangerous occurrences2.17 Departmental rules2.18 Safety and warning signs2.19 Hazardous and harmful substances2.20 Welfare facilities2.21 Waste

AppendicesAppendix I – Electronic contractor signing in/out instructions (Canterbury campus)

Acceptance form

CONTENTS

www.kent.ac.uk/estates4

SECTION 1: ESTATES CODE OFSAFE WORKING PRACTICES FORCONTRACTORS1.1 IntroductionThe University has a statutory dutyto ensure, so far as is reasonablypracticable, the health, safety andwelfare of all its employees,students, visitors and others whomay be affected by its undertaking.

The University’s Health and SafetyPolicy recognises this duty, and dueto the range of work activitiescarried out on University premises,by contractors, it has in place thisCode of Safe Working Practice. ThisCode of Practice does not in anyway relieve the contractor of theirlegal obligation to comply with allStatutory Provisions.

A contractor is by definition; aperson or firm that undertakes acontract to provide materials orlabour to perform a service or do ajob.

1.2 Purpose of the CodeThis Code applies to all workundertaken by Contractorsassociated with new buildings,alterations to, adaptation of, orextensions to existing buildings, orsite installations and other works, themaintenance of buildings,properties and sites owned oroccupied by the University and tothe modification or maintenance ofequipment held in Universitydepartments.

The Code of Practice has beenprepared to assist contractors andtheir employees to work safely withinthe University and to preventaccidents and injuries tothemselves, University employees,students, visitors and others.Contractors are to be reminded thatpersons with sight, hearing andmobility impairments are to beexpected in the vicinity at any time.

The observance of the Code ofPractice does not in any way relievecontractors of their own legal andcontractual obligations.

For all construction projects, therequirements of the Construction(Design and Management)Regulations 2015 will beimplemented.

It is the contractor’s responsibility toensure that all of their employees,and those of their sub contractors,who will be working within theUniversity estates are aware of therequirements of the Code and theHealth and Safety rules of thedepartment or area in which theyare working.

Contractors or their sub-contractorsin complying with this Code shallmake no requests for additionalexpenditure. Failure to comply withthe requirements of this Code willprejudice contractors from beingawarded future work by theUniversity.

1.3 CommunicationIn all cases health and safety will bedependent on the establishment ofgood communications between thecontractor and their point of contactwithin the University. This will be thejob owner who is responsible forover seeing all aspects of theproject or maintenance servicesfrom start to finish and is often theperson named on the official orderor the nominated project officer. This point of contact is describedthroughout this code as the‘University Representative’.


In any case of doubt regarding theapplication of this code or in anycircumstances affecting safeworking practice not covered by thecode, advice should be sought fromthe University Representative.

1.4 Risk Assessments andMethod StatementsBefore any work commences thecontractor shall prepare a writtenMethod Statement detailing how theworks will be completed and howany risks identified in theirAssessment will be mitigated. Thecontractor must also complete a jobspecific risk assessment for theworks to be carried out.

Where works are planned to takeplace in any occupied areas wherestaff or students may be presentthen the contractor must include thisadditional specific risk within theirrisk assessment and identifyadequate measures of control. Themethod statement must also includespecific detail on the segregationmethod of University staff andstudents from the area of works.

Both the Method Statement and RiskAssessment (produced by thecontractor) must be provided to theUniversity Representative for review.This must be at least 24 hours priorto any complex maintenance works,and for projects these documentsmust be submitted at least 5 workingdays before the start date. Wherelow risk repetitive maintenance workis undertaken a generic RA and MSwith be acceptable.

If there are any changes to theagreed work method during thecourse of works then both theMethod Statement and Riskassessment must be reviewed andamended. The revised documentsmust again be provided to theUniversity Representative for review.

1.5 Commencement ofWorkContractors shall not be permittedto work on the Estate until they haveread this Code of Practice. Thismeans that all contractors’ staffmust sign the Acceptance Form atthe back of this booklet individually.This Code of Practice applies to allsubsequent work undertaken bythe contractor on the estate untilfurther notice.

No work may commence unless theUniversity Representative has beenconsulted and adequate time hasbeen allowed to complete andarrange any Health and Safetyrequirements.

Contractors shall ensure that theiremployees and those of their sub-contractors are adequately trainedand competent to carry out the workin question. Copies of Licences andtraining certificates should beavailable upon request.

1.6 Parking and SiteLocationsContractors’ works vehicles used forpurposes of transporting materials,tools and equipment may bepermitted on campus without chargesubject to obtaining and displaying aContractors Parking Permit.

Any person who brings a vehicle onto the University private land and carparks agrees to abide by theRegulations for the Management ofTraffic at the University of Kent forStaff, Students and Other Persons. A permit to park must be displayed inthe windscreen of your vehicle (Monto Fri, 8am-5pm), and all vehiclesmust be parked in a marked bay, inaccordance with the permit issued.

This does not apply to delivery driversand their vehicles who will agree witha university representative on suitablearrangements.

1.6.1 Canterbury campusPlease report to either the CampusSecurity or the Estates General office(CT2 7NN) where you will be requiredto sign in with online permit system.

Information on how to get to our siteincluding parking arrangements forother vehicles can be accessedonline at:www.kent.ac.uk/locations/canterbury/directions.html and alsowww.kent.ac.uk/estates/services/parking/index.html?tab=other-persons

1.6.2 Medway campusPlease report to the Medway building(ME4 4AG) on arrival on the first dayof work where a permit will be issuedfor the likely duration of the job.

Information on how to get to our sitesincluding parking arrangements forother vehicles can be accessedonline at: www.kent.ac.uk/directions/index.html?tab=medway and alsowww.kent.ac.uk/estates/transport/files/parking/medway_campus_map.pdf



SECTION 2: GUIDANCE OF SAFEWORKING PRACTICES

2.1 Signing in/out(site specific)Canterbury campusAll Contractors working on theCanterbury campus must sign inand out daily using the electroniccontractor Register, remotely via asmartphone or by visiting CampusSecurity or the Estates GeneralOffice Reception. Contractors arerequired to follow the Signing in/outinstructions (Appendix I)

Medway campusAll contractors working on theMedway campus and on the HistoricDockyard must sign in and out dailyat the Medway campus MedwayBuilding reception. On the first day ofworks the Contractor must liaise withtheir Estates FM Representative forany additional induction on potentiallocal hazards and precautions.

Failure to meet the signing in/outrequirements of the University ofKent as set out in this proceduremay result in late payment forservices or refusal of paymententirely.

2.2 Permits to WorkWhere work involves particularlyHigh Risk hazards such as:• Working in confined spaces• Hot works• Work on roofs• High and low voltage electrical

work• Working with asbestos• Excavations• Work in laboratories• Working in occupied areas• Pressure systems

OR where contractors operationsare required to be co-ordinated withthose of the University to ensurehealth and safety, then operationsmay need to be controlled by meansof a formal ‘Permit to Work’ system.

Where contractors are working inbuildings which are occupied bystaff and students then a formalPermit to ‘Work in Occupied Areas’shall be issued by the relevantUniversity Representative who hasinstructed the works or theirnominee. This will include a reviewby the University Representative ofthe Risk Assessment(s) and MethodStatement(s) provided by theContractor to include details of theadditional safety measures requiredand agreed segregation of staffand students from the work area tomitigate any risks AND a declarationby the Contractor regarding thearrangements in place to minimisethe risk of working in an areaoccupied by staff, students ormembers of the public.

A ‘Contractor Permit to Work inOccupied Areas’ may not need tobe issued if the UniversityRepresentative identifies that thelikelihood of an incident resultingfrom this work is unlikely AND theduration of the works is less thanone day AND there are no high riskhazards such as working in confinedspaces, hot works, work on roofs,high and low voltage electrical work,working with asbestos, excavationsor working in laboratories.

It is the University Representative’sresponsibility to make anassessment of risk and they areaccountable for their decision onwhether a ‘Permit to Work inOccupied Areas’ is required. If theUniversity Representative decidesthat the ‘Permit to Work in OccupiedAreas’ is not required based on theabove criteria they should note thisdecision on their copy of theContractor’s Risk Assessment.

A ‘Permit to Work in OccupiedAreas’ covers the full duration of apiece of work UNLESS: there is abreak of more than 72 hours in theworks at which time a new Permit toWork must be issued OR there is achange in the works which results inan increase in danger to thecontractor, their staff, members ofthe University or others.

All other ‘Permits to Work’ for worksinvolving particularly High Riskhazards are only applicable for 24hrs as outlined in the University’sPermits to Work Procedure whichcan be found at: www.kent.ac.uk/estates/contractors.html.

All Permits to Work for ‘Working inOccupied Areas’ shall be reviewedby the Estates Department’s Healthand Safety Advisor and copies willbe sent through to the University’sSafety, Health and Environment Unit.

Contractors must make themselvesaware of the University’s Permits toWork Procedure which can befound at www.kent.ac.uk/estates/contractors.html

CONTINUED OVERLEAF


SECTION 2: GUIDANCE OF SAFEWORKING PRACTICES (CONT)

No work shall commence that fallswithin the categories listed abovewithout first liaising with the UniversityRepresentative who will if requiredissue the relevant Permit to Work.

Where staff, students, visitors ormembers of the public fail to abideby the contractor’s safety rules andprocedures or refuse to cooperatethen the contractor mustimmediately suspend any worksand report to their UniversityRepresentative or nominee andadvise Campus Security.

2.3 ServicesContractors must not interfere withany fire alarms, alarm wiring, fireequipment or any other safetyinstallation provided to protectbuilding occupants without specificpermission from the UniversityRepresentative. Similarly, permissionmust be obtained prior to theconnection of any equipment to thegas, electrical, water or any otherservices and any relevant Permits toWork issued.

Entry to substations, switchgear andplant rooms is prohibited unless theUniversity Representative has givenpermission. Specialistarrangements apply to High Voltagesub-stations.

2.4 Tools and equipmentAll plant, tools and other workequipment used by contractors onthe University’s estate must beappropriate for the work to beundertaken, comply with all relevantlegal standards and must bemaintained and inspected inaccordance with appropriate safetystandards and statutory provisions.Tests certificates should beavailable on demand

All portable tools, so far as isreasonably practicable, shall beoperated at 110V or less. In certaincircumstances, where agreed bythe University Representative, analternative device may be usedwhich must incorporate an earthleakage/residual current device.

Cartridge fixing tools must not beused on the University estate withoutthe prior permission of the UniversityRepresentative. Should permissionbe granted, they must be used incompliance with the relevant Healthand Safety Executive Guidance Note.

When working in or aroundoccupied buildings, particularlythose used for teaching andexaminations, contractors should besensitive to excessive noisegenerated when using pneumaticand cutting tools and be preparedto carry out excessively noisy workwhen teaching\ examinations arenot in progress by prior agreementwith the University Representative.

Contractors must not use Universityowned plant, tools or other workequipment.

2.5 Guards, fences,screens and enclosuresGuards or fences must not beremoved from any machinery orplant without the previouspermission of the UniversityRepresentative.

Guards or fences must not beremoved while the machinery/plantis in motion or energised. They mustbe replaced and secured as soonas work is complete and before themachinery plant is restarted orenergised. All contractorsmachinery and plant brought on tothe University estate must complywith the regulations relating to thattype of equipment and must, whereappropriate, be securely guarded orfenced. Relevant equipment mustmeet the essential requirements ofthe Machinery Directive 2006/42/EC.

The contractor shall provide rigidbarriers/enclosures around allworking areas throughout the courseof the works and shall be responsiblefor the maintenance of suchbarriers/enclosures and signage.

2.6 Work above groundAll scaffolding contractors workingon the University’s Estate shall bemembers of the National Accessand Scaffolding Confederation.

When the work involves the erectionof any scaffold support, shoring orsimilar structure the contractor isresponsible for providing whateveradditional safety features such aswalkways, covers, warning lights,etc that may be necessary for safety.


Action must be taken daily toensure safety by the removal ofladders or other means of accesswhen work ceases.

Any scaffold must be erected anddismantled in a safe and competentmanner in accordance with relevantregulations and industry guidance,in order to avoid damage toproperty and injury to others.

Contractors installing and usinghoists etc must provide copies oftest\examination certificates prior totheir use. This equipment and allassociated lifting attachments mustbe suitably rated for the maximumload that will be lifted.

Wherever possible ladders shallonly be used as a means of accessto a working platform or stage. Theuse of ladders should be strictly inaccordance with the relevant Healthand Safety Executive GuidanceNote and British Standards. Class 3– Domestic ladders are strictlyprohibited from use.

Access to roofs is not permittedwithout the permission of theUniversity Representative andcompletion of the relevant Permitto Work if appropriate. It is thecontractor’s responsibility toensure the safety of their employeesand persons below whilst workingon roofs.

2.7 Work below groundNo excavations on the University’sestate may be carried out withoutthe permission of the UniversityRepresentative. Whilst the EstatesDepartment will advise as far aspossible to the location of buriedservices, it is the contractorsresponsibility to ensure thatadequate checks are carried outto locate any services, and toproceed with the excavation workwith due care.

The work site must be made andkept safe by means of barriers,warning notices, lights etc., at alltimes. When work is complete, thesite must be made good and anymarkers, protective covers andwarning notices removed.

All trenches and excavations,particularly those adjacent to roadsand existing buildings, must beadequately shored. Excavationsshould be fenced off or boardedover when work is not actuallyproceeding and be inspected toensure its integrity at least every 24hours, 7 days a week.

2.8 Entry into confinedspacesContractor’s employees may notenter any confined space withoutthe permission of the UniversityRepresentative. If permission isgiven, precautions stated on thePermit to Work and those outlinedwithin Health and Safety ExecutiveGuidance shall be strictly followed.

A minimum of two employees shallbe present at all times. A scheduleof identified confined spaces canbe found with the Permit to Work.

2.9 Personal ProtectiveEquipment (PPE)The contractor is responsible forproviding their employees withappropriate personal protectiveequipment and clothing as may berequired for the work beingundertaken. The University mayrequire proof of adequacy orspecification of the protectiveequipment or clothing provided.

The contractor shall ensure that theiremployees when necessary wearthe correct PPE.

2.10 Control of pollutionContractors shall not deposit anywaste, chemical or other substanceinto any drains, skips or bins on theUniversity’s estate, unless theUniversity Representative hasgranted permission.

2.11 EnvironmentalprotectionThe University operates anEnvironmental ManagementSystem certified to ISO14001:2015.Our Environment Policy applies toall activities under the control of theUniversity and can be found atwww.kent.ac.uk/safety/env/pages/env-policy

CONTINUED OVERLEAF


SECTION 2: GUIDANCE OF SAFEWORKING PRACTICES (CONT)

Where applicable, contractors shallensure that they:• Prevent pollution and be suitable

prepared for emergencies (if oilsor other hazardous/pollutingliquids are used on site,contractors should carry theappropriate spill kits)

• Do not deposit any waste,chemical or other substance intoany drains, skips or bins on theUniversity estate, unless theUniversity Representative hasgranted permission

• Minimise emissions to air frompaints, solvents, vehicles andmachinery through goodmanagement practice

• Prevent detriment to greenspaces, biodiversity and amenity

• Avoid or minimise environmentalnuisances (noise, dust)

• Avoid wasting energy, water,materials or other resources.

In the event of a spill or accidentalrelease of hazardous liquids, either:• Contain and clean up the spilled

material in accordance with localprocedures and notify theUniversity representative of theincident

• If you are unable to deal with theincident on site please contactcampus security immediately on01227 823333.

2.12 AsbestosThe University has a separateGuidance Note ‘Working withAsbestos’ which identifiesprocedures for the identificationand removal of asbestos in line withthe University’s Asbestos Policy.

Whilst the University takes steps toensure that contractors will notencounter asbestos unexpectedly, itcannot be guaranteed. TheAsbestos Register has beenprepared from a ManagementSurvey and subsequent audits anddoes not identify asbestos that maybe hidden or could be uncoveredduring demolition or internalstructural alterations. Where accesshas not been obtained it should bepresumed that asbestos containingmaterials are present, until provedotherwise. All associatedprecautions should be adhered to.

Where contractors unexpectedlyencounter material they suspect to beor to contain asbestos, work shouldbe stopped immediately and theUniversity Representative informed.

2.13 Road safetyThe University estate presentsdanger in respect of road safety anddrivers are expected to exercise ahigh degree of care. The presenceof large numbers of young peoplemust be constantly borne in mind.Contractors should note that aPublic Highway (Giles Lane) bisectsthe site. Parking on the Universityestate is subject to Universityregulations. Advice as to parkingarrangements should be made withthe University Representative.

Contractors shall ensure that allconstruction site vehicles and plantare operated by trained andcompetent persons, and areadequately maintained and used inaccordance with recommendedguidance and safe workingpractices (also see 1.7).

2.14 Fire safety andemergency proceduresThe integrity of fire alarm systemsand escape routes must bemaintained in any occupiedbuilding at all times. Escape routesmust be kept free from obstructionsand combustible materials.When work involves the breakingthrough of fire compartments, thebreak through point should besuitably fire stopped immediately.If in doubt the UniversityRepresentative should be consultedprior to commencing work.

Smoking is strictly prohibited withinUniversity buildings and within 5metres of their perimeter, except indesignated areas adjoining licensedpremises.

The use of flame, naked lights or theapplication of heat in activities suchas welding and burning isprohibited unless the necessaryPermit to Work has been issued byMaintenance management orCapital Projects teams. Highlyflammable solvents, or materialscontaining highly flammablesolvents, may only be used afterseeking prior permission from theUniversity Representative.

Contractors must obey alarmsignals whilst on the Universityestate and make themselves awareof local fire procedures. They mustreport to the Incident Coordinator(Campus Security, wearing red Hi-Viz vest) after the building has beenevacuated following an emergency.


Contractors should be aware thatUniversity staff and students wouldregard accidental tripping of firealarms by their work activities as agenuine emergency and thebuilding will be evacuatedimmediately. The Contractor shouldmake every effort to ensure thatsuch false alarms are not caused.The location of automatic detectiondevices and the work to beundertaken must be consideredprior to starting work and theUniversity Representative advised ifthere is any likelihood of a falsealarm being caused. Automaticdetectors must not be covered atany time without writtenauthorisation by the UniversityRepresentative, who will preferablyarrange for the detectors to beisolated electronically rather than bycovering and specify/agreearrangements to compensate fordetectors temporarily out of service(fire watching). If covers are usedthey must be removed by the endof the agreed period and in anyevent before completion of theworks and handover.

2.15 Emergency calls forfire and ambulanceIf it is necessary to summon the FireBrigade or Ambulance Servicetelephone Campus Security on 3333from the nearest telephone. Should your employee be in an areawhere there is no telephone thenthey may ring 999 direct via amobile telephone and contact01227 823333 as soon as possibleafter making the emergency call.

The contractor shall ensure thatprovision is made to comply with theFirst Aid Regulations.

2.16 Reporting ofaccidents and dangerousoccurrencesWhilst contractors haveresponsibilities for recording andreporting injuries and dangerousoccurrences to their employees, suchincidences should also be reportedimmediately to the UniversityRepresentative and the Universityaccident report form completed

2.17 Departmental rulesSpecial rules apply to access andto work carried out in somedepartments in relation to work inlaboratories. These must be followedby all contractors’ employees, andwill be notified to the contractor bythe University Representative.

2.18 Safety and warningsignsContractors must ensure that theyprominently display the appropriatesafety signs and notices inaccordance with the relevantregulations. Contractors shouldnote the importance of providingadvanced warning signs to theusers of the campus which shouldinclude contact information.

2.19 Hazardous/harmfulsubstances and materialsContractors shall ensure that anyhazardous substances are used inaccordance with the appropriatelegislation and manufacturersrecommendations and requirements.

The University Representative willrequire a risk assessment andmethod statement to be preparedand approved prior tocommencement of the work. Datasheets for hazardous or harmfulsubstances and materials shall bekept on site.

2.20 Welfare facilitiesContractors are responsible forproviding all site welfare facilities asrequired by the relevant regulations.However, the UniversityRepresentative may allow in certaincircumstances that the University’sWC facilities and various restaurantand café facilities be used.Contractors may only use thesefacilities if suitably dressed andclean and where pre-approval hasbeen granted.

2.21 WasteContractors are responsible for theirown waste and must not use theUniversity’s facilities (wastecompounds, wheelie bins, skips)except for minor personal items vialocal litter bins, eg food packaging.

Unless within a fenced compoundoperated by the contractor, all skipsmust be marked/signed accordingto the University’s scheme.

Open skips and any othercombustible waste (or materials)must be situated at least 8 metresfrom any building. Closed, fireresisting skips may be sited closerto buildings but arrangements mustbe in place to ensure they remainlocked and secure.


APPENDIX I

Electronic contractor register signingin/out instructions (Canterbury campus)If you require a paper parking permit and or ID pass,you must sign in at Campus Security or at the EstatesGeneral Office Reception.

Step 1Go to the Estates website (www.kent.ac.uk/estates) andselect the ‘Contractor Sign IN/ OUT’ heading from themenu on the left.

Step 2Tap on the ‘Sign IN’ button.

Step 3Select the heading which meets your current situation:

If this is the first time you have signed on-siteelectronically, you will need to set a unique 4x digit pin.You should enter your pin in the ‘pin number’ field andthen complete steps 4 to 7 below. the next time yousign in, enter your pin and then select your name fromthe drop down list to enable faster sign-in.

Step 4Complete the form fields within the ‘Personal details’ tab.

Step 5Complete the ‘Vehicle and visit details’ tab.

Step 6Read the Terms & Conditions tab.

Expand the Terms, Conditions and Regulation details byclicking on the headings.

Step 7Tick the checkboxes to confirm you:


Signing off-siteIf you have no keys, equipment or permit to work formsto return, you can sign off-site remotely using yoursmartphone in one of two ways;

Option 1If you entered your email address when you signed in,you can sign-out instantly by clicking on the ‘sign-out’button you received within the confirmation sign-in email.

Option 2Visit the Estates website (www.kent.ac.uk/estates) andselect the ‘Contractor Sign IN/ OUT’ heading from themenu on the left. Click on the ‘sign OUT’ button andfollow the instructions on screen. (You will be requiredto enter your pin when signing-out in this way)

Alternatively, visit one of the locations mentioned aboveto use one of our machines. (You will be required toenter your pin when signing-out in this way)

IMPORTANTYou must sign on and off-site as soon as you arrive/leave EVERYDAY even if you have a valid ID andpermit to park.

Paper permits and passed will last either one dayor until the end of the current week.

You can sign on and off-site remotely using yoursmartphone (when connected to our ‘Guest WIFI’)or by using one of the machines in the followinglocations:• Estates General Office Reception• Campus Security

• Have read, received and understood the ‘EstatesDepartment’s Code of Safe Working Practice’

• Agree to abide by the Terms & Conditions stated• Will or will not be carrying out any works which

require a ‘Permit to work’.

Step 8Submit the formOnce you have completed all required form information,click on ‘Submit’ to confirm your site attendance and tosend the form to Campus Security and Transport teams.If at any stage you attempt to submit the form withoutcompleting all required fields, you will be presented witherror messages.

Once you have submitted the form, a confirmationmessage will appear on the screen. This will includedetails of the next step(s).

If you entered an email address when you signed in,you will also receive a confirmation sign-in email.

Campus Security and the Transport Team will reviewyour sign-in form before issuing you with a parkingpermit and/ or ID pass. (If one or both were requested)


Estates Department

Code of Safe WorkingPractices for Contractors

Acceptance Form

This form must be completed and signed by every contractor prior to undertakingany construction, maintenance or other similar works on the University’s estate.

The completed form should be sent to:Estates DepartmentGeneral OfficeUniversity of KentCanterburyKent CT2 7NN

• I have received a copy of the University’s Code of Safe Working Practices forContractors undertaking work on the University estate.

• I have read the Code of Practice referred to above and understood therequirements and expectations of the University.

• I agree to comply with all current legislation governing construction works andassociated activities and the specific rules and procedures detailed in theUniversity’s Code of Practice.

• I understand that any contravention/breach of relevant health and safetylegislation and the specific rules and procedures detailed in the University’sCode of Practice may lead to termination of the contract and removal from theUniversity’s approved list of contractors.

Signed:

Name:(in BLOCK CAPITALS)

Designation:(job title)

Company name:

Dated:

University of Kent, Estates Department, Canterbury, Kent CT2 7NNT: +44 (0)1227 764000 www.kent.ac.uk/estates

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