Slide 1Coding of 2011 TAKS/TAKS-M Answer Document Training Module
This training is designed to ensure the proper coding of answer documents. Please remember that it does not take the place of reading the appropriate sections of the manual.
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Coding of 2011 TAKS/TAKS-M Answer Documents
Are you a task oriented person who prefers to follow “step by step” instructions OR are you a person who prefers to “learn by doing??
Go to the next slide to view a demonstration of following “step by step” instructions.
Read slide.
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Video
The proper coding of answer documents is most easily accomplished one test administration at a time by following the detailed and specific instructions provided in your manuals.
While some of us are out of our comfort zones reading the directions first, it is advantageous to do so.
Coding of 2011 TAKS/TAKS-M Answer Documents
So what did you think? Could you accomplish such a feat! Luckily, the proper coding of answer documents is not as complex as putting together a thousand piece roller coaster! However, the task of coding answer documents can seem overwhelming if you don’t take the time to read the instructions on how to properly do so!
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After an answer document has been submitted for scoring, districts will NOT be able to make corrections to the student information such as demographic, program participation or score code status.
Inaccurate student information may prevent the current test administration data from merging with a student’s permanent record file.
District/campus accountability could be adversely affected.
A student’s document might not be scored.
Coding of TAKS/TAKS-M Answer Documents 2011
Why does it matter?!?
So How Do I Get Started?
Upon receipt, the preprinted information on all answer documents and precoded labels must be verified for accuracy and completeness.
The information submitted on the answer document should reflect the student’s status at the time of testing.
If the information has been precoded correctly, there is no need for it to be hand-gridded on the answer document.
Hand-gridded information will override any precoded information other than the student name, PEIMS number, date of birth and gender.
Coding of TAKS/TAKS-M Answer Documents 2011
Read slide.
Coding of 2011 TAKS/TAKS-M Answer Documents
Be sure to use the excellent resource in Appendix A of the DCCM and General Test Administrator Manual for clarification on the meanings of the abbreviations and codes. How would you record the following information for a student whose ethnicity is Hispanic; race is White; participates in the free lunch program; attends a school with a school-wide Title 1 Part A program and participates in the gifted and talented program?
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Coding of 2011 TAKS/TAKS-M Answer Documents
Check your answers! How did you do? Remember how important it is to grid all fields correctly. Appendix A is your guide to success!
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Demographic or Program Information
If a demographic or program information field is left blank for any student, data from the October 29, 2010 submission will be used to complete the field if possible.
If it is not possible to match a student’s scorable document to the appropriate PEIMS record, data from any field left blank will be aggregated and reported as “No information provided.”
Coding of 2011 TAKS/TAKS-M Answer Documents
Read slide.
Precoded Answer Document
Notice on the example of a precoded answer document that the student name, PEIMS student identification number and Pearson’s PEM USE ONLY fields are prebubbled.
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Correcting Precoded Errors
To correct an inaccurate student name, PEIMS ID, or date of birth on an answer document:
Void the document by writing “VOID” in large, bold letters across the student information grids.
Print and hand-grid the correct information on a blank answer document with a No. 2 pencil.
Place the voided answer document under a Voided Answer Document Identification Sheet and return with scorable materials.
Coding of 2011 TAKS/TAKS-M Answer Documents
Read slide.
Remember to return VOIDED precoded answer documents with scorable materials under a VOID header.
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Precoded Label
Notice the example of a precoded label. Remember that if the information has been precoded correctly, there is no need for it to be hand-gridded on the answer document.
Hand-gridded information will override any precoded information other than the student name, PEIMS number, date of birth and gender.
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Correcting Precoded Errors
To correct an inaccurate student name, PEIMS ID, or date of birth on a label:
Write “VOID” across the label to return with nonscorable materials.
If the label has already been affixed to a scorable document write “VOID” across the student information grids on the document to return with scorable materials.
Print and hand-grid the correct information on a blank answer document with a No. 2 pencil.
Coding of 2011 TAKS/TAKS-M Answer Documents
VOID
VOID
or
Precoded Label
Remember to return VOIDED precoded label affixed to an answer documents with scorable materials under a VOID header. Otherwise, VOIDED labels may be returned with nonscorable materials.
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Correcting Precoded Errors
To correct any other inaccurate precoded information on an answer document or label:
Hand grid the correct information in the appropriate field with a No. 2 pencil
Coding of 2011 TAKS/TAKS-M Answer Documents
Read slide.
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Only authorized school personnel may verify the information in the FOR SCHOOL USE ONLY section of the answer document.
Coding of 2011 TAKS/TAKS-M Answer Documents
Score Code Field
The SCORE CODE field in the FOR SCHOOL USE ONLY section indicates whether a student’s test should be scored.
For each subject area test, select only one score code.
Failure to mark the appropriate score code may result in a score of ZERO for the student.
Coding of 2011 TAKS/TAKS-M Answer Documents
One of the worst testing scenarios is when the score code on a answer document is incorrect or incomplete! Have a “second set of eyes” check for the appropriate score code on every document. Let’s look at some examples of how to know the appropriate score code to grid.
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Score Code S= Test to be scored!
S for Score should be the most common score code bubbled on your documents.
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Score Code A= Absent
Do not mark if an eligible student will take a makeup test.
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Score Code L= Exempt-LEP
Student is exempt on the basis of limited English proficiency as determined by a language proficiency assessment committee LPAC and documented in the student’s permanent record file.
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LEP Exempt and Absent
If a student is absent during testing and is exempt on the basis of limited English proficiency, the student’s score code must be marked to indicate the exemption, not the absence. In the case of LEP-exempt students taking LAT administrations, the LEP exemption must be marked in the SCORE CODE field and the absence must be indicated in the LAT INFO area (see page 157)
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Other, such as test administration irregularity, illness during testing, LEP postponement, foreign exchange waiver, or court-ordered participation in an authorized high school equivalency program (HSEP).
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Score Code *= Did not test on the document for subject indicated
This would be a situation in which a student tested on TAKS-M for math (different answer document) and TAKS (Accommodated) for reading. The TAKS-M answer document would be gridded “S” for math (if the student tested) and “*” for reading.
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Score Code PW= Parent Waiver
Parental Waiver: Parent or guardian requested that the student not participate in the third testing opportunity for TAKS in SSI grades and subjects. For students receiving special education services, the ARD committee, of which the parent/guardian is a member, has determined that the student not participate in the third testing opportunity for TAKS, including TAKS (Accommodated), or TAKS–M.
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Score Code ALT= Substitute Assessment
A state-approved substitute assessment was administered instead of the third TAKS testing opportunity for the grades 5 and 8 mathematics and reading English-version tests.
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Score Code X= Exempt
The ARD committee has determined and documented in the IEP that the student should not participate in TAKS or TAKS (Accommodated) exit level retests.
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Previously met passing standard
Score Code ARD= TAKS-M Not Appropriate for SSI Retest
The ARD committee has determined that TAKS–M is not the appropriate assessment for SSI retest opportunities because student meets participation requirements TAKS–Alt.
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Test Taken Info
The TEST TAKEN INFO field must be correctly gridded to indicate which test, or combination of tests, a student was administered in order for the test to be scored accurately.
Note: Grade 3 scorable test booklets do not have this field.
Coding of 2011 TAKS/TAKS-M Answer Documents
Notice that on this combined math and reading answer document there are a number of testing combinations. TAKS, TAKS (Accommodated) or LAT English or Spanish may be taken on this form. When coding the Test Taken Info section be certain to grid all fields including the test booklet form number. Notice that all TAKS (Accommodated) test booklets are the same form. The LAT Info column must also be completed if the student is taking a LAT test. Information on the LAT Info area may be found in the District and Campus Coordinator Manual or the LAT Test Administrator Manual.
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How do I grid allowable accommodations?
Coding of 2011 TAKS/TAKS-M Answer Documents
When students are administered assessments with allowable accommodations, those accommodations must be recorded on the answer document. Refer to your Accommodations Manual to determine which category to grid. Remember that P=Presentation Accommodations; R=Response Accommodations; S=Setting Accommodations and T=Timing and Scheduling Accommodations. BR=Braille; LP=Large Print and OA=Oral Administration.
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Resources
Accommodations Manual
Other Answer Document Fields
PROGRAM (HSEP)
FOR MIGRANT
USE ONLY
Coding of 2011 TAKS/TAKS-M Answer Documents
There are several additional answer document fields that we did not take the time to discuss. They are all covered in your manual if applicable to you.
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Coding of 2011 TAKS/TAKS-M Answer Document Training Module
This training is designed to ensure the proper coding of answer documents. Please remember that it does not take the place of reading the appropriate sections of the manual.
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1. For each subject area on an answer document, only ONE score code should be gridded.
2. On a TAKS-M answer document ARD = the ARD committee has determined that TAKS-M is not the appropriate assessment for the primary SSI test opportunity.
3. The “02” Economic Disadvantage Indicator code (ED) means the tester is not identified as economically disadvantaged.
4. Follow the same steps to grid the TEST TAKEN INFO field even if the student is absent from the test or illness/test irregularity occurs during testing.
5. Failure to mark the appropriate score code may result in a score of ZERO for the student.
6. A voided precoded answer document must be returned with scorable materials.
7. Eligible accommodations must be gridded regardless of whether the student uses them.
8. The “*” score code indicates that the student tested with another answer document for the indicated subject.
9. It is important to verify student demographic and program information.
10. The “SP” grid under Test Taken Info= Special Education.
To receive a certificate of training, please answer the review questions. Once the review is completed select the print certificate key. Print two copies. One for your records and one for your campus or district coordinator.
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Certificate of Completion
For completion of .5 hour training in Coding of Answer Documents for TAKS/TAKS-M
Participant’s Signature
Participant’s Name
Date
Congratulations! You have completed the Coding of Answer Documents training module! Remember to refer to your manual for additional information or assistance.
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None of us is as smart as all of us.
-Ken Blanchard
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