Coffs Harbour Hospital Expansion Independent …...Coffs Harbour Hospital Expansion Programme Status...

Coffs Harbour Hospital Expansion Independent Environmental Audit

Assessment of CPB Contractors Environmental System Compliance Against the SSD 8981 Conditions of Consent

Audit Reference: AQ1249.01

Audit Organisation: CPB Contractors

Auditors: Annabelle Tungol, Lead Auditor, AQUAS

Ana Maria Munoz, Auditor, AQUAS

Date of Audit: 13 September 2019

Draft Report Submitted: 8 October 2019

Final Report Submitted: 21 October 2019

Amendment, Distribution & Authorisation Record

AQ1249 01 INDEPENDENT AUDIT REPORT - COFFS HARBOUR HOSPITAL FINAL 191021 PAGE 2 OF 64

Version Control and Distribution

Revision No. Date Reasons for Revision Issued to

Draft 08/10/2019 Draft Report Gareth James -PwC

Final 21/10/2019 Final Report Gareth James - PwC

No reproduction of this document or any part thereof is permitted without prior written permission of AQUAS Pty Limited. This report has been prepared and reviewed in accordance with our Quality control system. This report has been prepared by: ANA MARIA MUNOZ Date: 21/10/2019 Environmental Auditor Reviewed by: ANNABELLE TUNGOL Date: 21/10/2019 Lead Environmental Auditor

© Copyright AQUAS Pty Ltd ABN: 40 050 539 010 All rights reserved. No material may be reproduced without prior permission. While we have tried to ensure the accuracy of the information in this publication, the Publisher accepts no responsibility or liability for any errors, omissions or resultant consequences including any loss or damage arising from reliance in information

in this publication. AQUAS Pty Ltd www.aquas.com.au


1. Executive Summary 4

2. Introduction 5

2.1 Background 5

2.2 Project Details 5

2.3 Audit Team 5

2.4 Audit Objectives 5

2.5 . Audit Scope 6

2.6 Audit Period 6

3. Audit Methodology 7

3.1 Approval of Auditors 7

3.2 Audit scope development 7

3.3 Audit Process 7

3.3.1 Opening Meeting 7

3.3.2 Conduct of Audit 7

3.3.3 Closing Meeting 7

3.4 Interviewed Persons 7

3.5 Details of Site Inspection 8

3.6 Consultation 8

3.7 Audit Compliance Status Descriptors 8

4. Document Review 9

5. Audit Findings 10

5.1 Assessment of Compliance 10

5.2 Notices, Incidents and Complaints 10

5.3 Previous Audit Recommendations 11

5.4 Audit Findings and Recommendations 11

5.5 Audit Site Inspection 15

5.6 Suitability of Plans and the EMS 16

5.7 Key Strengths 16

Appendices

Appendix A. Auditors Approval by Planning Secretary 17

Appendix B. Audit Attendance Sheet 18

Appendix C. Independent Audit Declaration Form 19

Appendix D. Audit Checklist and Audit Findings 20

Appendix E. Audit Photos 58

Appendix F. Consultation Records 62


1. Executive Summary This audit was completed to assess the compliance of Coffs Harbour Hospital Expansion Project with the requirements of Development Consent State Significant Development (SSD) 8981 Condition C43. The audit was conducted by AQUAS (Annabelle Tungol – Lead Auditor and Ana Maria Munoz – Auditor) on 13 September 2019. This audit covered the conditions under Part A, Part B and Part C of the Development Consent SSD 8981.

Overall, the project is generally compliant to the conditions of Development Consent SSD 8981 with the following key strengths noted:

Review and implementation of the Construction Environmental Management Plan (CEMP) and sub-plans.

Consultation with relevant stakeholders and local community,

Delegation of roles and responsibilities in managing environmental aspects and impacts of the project; and

Implementation of environmental mitigation measures (i.e. dust management, erosion and sedimentation controls, traffic and pedestrian access, noise and vibration.

Summary of Audit Findings

Based on the conducted independent environmental audit which comprised of document and records review, interview with key personnel and site inspection there were a total 107 Conditions of Consent that have been reviewed during this audit.

The audit identified 16 conditions that were non-compliant, under Part A - Administrative requirements (A2, A17 and A22), Part B - Preconstruction requirements (B3, B6, B19, B26, B27, B28, B30, B31, B32 and B34), and Part C- Construction requirements (C38 and Appendix 1 (1&3).

The details of the non-compliances can be found in Section 5.4 of this report. These need to be addressed by CPB, PwC and HI to attain full compliance with SSD 8981 and continually improve the environmental performance of the development.

General feedback and recommendations made during this audit should be consider as an opportunity to improve CPB environmental performance on the maintenance and implementation of their Environmental Management System.


2. Introduction

2.1 Background

CPB Contractors has been appointed by PwC for the construction of a new 5 storey Clinical Services Building as part of the Coffs Harbour Hospital Expansion Project. PwC has engaged AQUAS to undertake the initial independent environmental audit on 13 of September 2019 during construction phase of the Coffs Harbour Hospital Expansion project in compliance with the SSD 8981 condition C43.

2.2 Project Details

Project Name Coffs Harbour Hospital Expansion

Project Application Number SSD 8981

Project Address 345 Pacific Highway Coffs harbour

Project Phase Construction

Project Activity Summary Current site works included drainage works, site establishment, and installation of new site offices, stockpile management and piling works.

2.3 Audit Team

Details of the AQUAS environmental auditors for this audit were submitted to the Department of Planning by PwC. Endorsement by Planning of the following auditors was granted prior to the conduct of the audit Refer to Appendix A:

Name Company Position Certification

Annabelle Tungol AQUAS Lead Environmental Auditor

Exemplar Global Principal Environmental Auditor – Certificate No. 119536

Ana Maria Munoz AQUAS Environmental Auditor SAI Global Lead Auditor; Exemplar Global Certification as Environmental Auditor in progress

2.4 Audit Objectives

The objective of this audit was to undertake the initial independent environmental audit in compliance with the Development Consent Condition SSD 8981 Cl. C43, in accordance with:

(a) the Independent Audit Program submitted to the Department and the Certifier under condition C42 of this consent; and

(b) the requirements for an Independent Audit Methodology and Independent Audit Report in the Independent Audit Post Approval Requirements (Department 2018).


2.5 . Audit Scope

The scope of this audit comprised of the following:

Review of implementation of CPB Contractors Environmental Management Plan (EMP) Revision 3.0 dated 24 June 2019 and Appendix H: Site Environment Plans.

Construction Noise & Vibration Management Sub-Plan Construction Traffic and Pedestrian Sub-Plan Site inspection conducted on 12 September 2019, review of environmental site controls; Review of environmental records; Interview of site personnel; and Consultation with stakeholders.

2.6 Audit Period

This was the initial independent environmental audit carried out by AQUAS on the project which covers the review of environmental documentation and records for the construction from May 2019 up to 13 September 2019 only.

It should be noted that this report is based on the result of sampling and supplied documentation/records, as well as site activities on the day of audit (13 September 2019).


3. Audit Methodology

3.1 Approval of Auditors

Letter from the Planning Secretary agreeing to the auditors is attached as Appendix A.

3.2 Audit scope development

AQUAS developed the audit scope and a checklist based on the Project Development Consent Requirements Application No. SSD 8981. Refer to Appendix D of this report.

3.3 Audit Process

3.3.1 Opening Meeting

An opening meeting was held on 13 September 2019 at 8:30am with CPB project personnel and AQUAS auditors as per the Audit Attendance Sheet. Refer to Appendix B of this report.

Key items were discussed, including:

Confirmation of the purpose and scope of the audit Overview of the Project and status of the works Occurrence of Environmental incidents Overview of the audit process in accordance with the proposed Audit Program

3.3.2 Conduct of Audit

Audit activities included the following:

Reviewed the project documentation (CEMP and its sub-plans) to verify compliance with the Development Consent Conditions SSD 8981;

Conducted a site walk to review implementation of mitigation measures and environmental controls;

Conducted the audit following the checklist that was prepared based on the Development Consent Conditions by interviewing personnel and review of records provided as evidence of compliance; and

Any identified findings were discussed during closing meeting and any actions noted during site inspection were clearly communicated to the site personnel and addressed immediately.

3.3.3 Closing Meeting

The closing meeting was held on 13 September 2019 at 4:00pm with CPB and AQUAS. General feedback and the findings of the audit were discussed during the closing meeting.

AQUAS auditors acknowledged the cooperation, openness and hospitality of Hansen Yuncken staff during the conduct of this audit.

3.4 Interviewed Persons

Name and position of persons interviewed:

Name Organisation Position

Peter Ashcroft CPB Project Engineer

Bayden Blanchette CPB SHEQ

Sophie Thompson CPB Project Engineer


Name Organisation Position

Rama Kilner CPB Site Manager

Jason Ryan CPB Project Manager

3.5 Details of Site Inspection

A site walk around the construction area was conducted with focus on the following controls:

Erosion and sedimentation controls including sediment fences and controls around pits. Stabilised access/egress; Roads surrounding the site for dust/mud tracking; Chemical storage; Dust management; Wastes management; Traffic management, Noise and vibration management; Site signage; and General housekeeping.

Photos taken during site inspection are included in the Appendix E.

3.6 Consultation

Communications were sent to relevant stakeholders from Health Infrastructure to request feedback about the project and highlight any areas for AQUAS to focus on during the audit. The feedback provided from the Local Health District (Mark Wilson) was focused on managing traffic and way finding to the hospital. In general, CPB have rectified the initial issues on traffic and way finding which satisfied the Local Health District and community going to the hospital.

In response to the email sent to DPIE on 3 September 2019 for consultation regarding the Coffs Harbour Redevelopment, a verbal response was received on the 11 September 2019 at 3.06pm from Ms Kate Moore - A/Principal Compliance Officer (Social Infrastructure) with feedback regarding the project to focus on the compliance with the IAPAR document and SSD Condition C38 and Appendix 1 – Incident Management.

For consultation records please refer to Appendix F.

3.7 Audit Compliance Status Descriptors

The following audit criteria were used for the rating of audit findings.

Status Description

Compliant The auditor has collected sufficient verifiable evidence to demonstrate that all elements of the requirement have been complied with within the scope of the audit.

Non-Compliant The auditor has determined that one or more specific elements of the conditions or requirements have not been complied with within the scope of the audit.

Not Triggered A requirement has an activation or timing trigger that has not been met at the time when the audit is undertaken, therefore an assessment of compliance is not relevant.

In addition to the above descriptors, there were opportunities of improvement (OFI) and notes (Note) raised during this audit.


4. Document Review

The following documents were reviewed and/or sighted as part of this audit:

Environmental Management Plan (EMP) Rev.3 – 24/6/19

Coffs Harbour Hospital Expansion Programme Status No.4 - 21/8/19

Community Communication Strategy Version 1 – 23/7/19

Compliance Report (Pre-Construction) Rev.2 – 31/7/19

Construction Traffic Management Plan (CTMP) Rev.2 - 24/7/19

Noise and Vibration Management Plan Part C of EMP Rev 3 – 24/6/19

Bush Fire Hazard Assessment No. 2876-1060 by GeoLink Version 3 - 29/5/18

Demolition Plan by Coffs Harbour Demolitions Rev.3 – 3/7/19

Demolition License AD210733 from 6/10/11 to 6/10/19

Environmental Inspections records for 5/9/19 and 11/9/19

Long Service Levy Receipt No 00388330 – 11/7/19

Interface meeting No. 7 – 2/9/19

Structural Design Certificate No.182049 by TTW - 27/6/19

Eco Logical Australia letter Ref. No. 19WOL_1376 - 19/7/19

ROL Licence No. 1233294 from 24/7/19 to 1/11/19

SHEQ Monthly Dashboard - July 2019

Log book for Bob Cat No. 299D2 Posi and Asset inspection report - 28/8/19

Vibration Monitoring Report - 2/8/19

Arboricultural Impact Assessment by ArborSafe – 2/7/18

Incident Report - 13/7/19, SHE Flash Report - 17/7/19 and ICAM Investigation - 23/7/19

BCA Crown Certificate No 1 - Crown Certificate # 1 - with BCA Section B Building importance level 4 geotech ref 754-NTLGE208818-ABREv1 dated 21 November 2017

Soil and Water Management Plan Drawing - 21/2/19.

Geotechnical Study Report No. RGS31237.1 - 2/5/18

Civil Construction Design Certificate by Bonacci - 9/5/19

Acoustic Report by Acoustic Logic - 26/7/19

Mechanical Design Statement by MDA Consulting Engineers - 23/8/19

Electrical Design Statement by Electrical Projects Australia - 16/8/19

Hydraulic Design Statement by Marline Newcastle - 6/8/19

Rainwater Reuse Mark-Up document by Silver Thomas Hanley - 3/5/19

Cleanaway report - July and August 2019

Access Report No. IAC-874 Rev. D - 27/8/19

Section J-JV3 report by Ashburner Francis Issue 1 - 9/8/19 No.EE19-0440 Energy Efficiency Services.

Green Star Analysis report by HY Rev. 3 - 21/8/19 and Rev.2 - 6/8/19

Dilapidation Report by Hansen Yuncken – 13/5/19

Vitradual Product Assessment by Red Fire Engineers - 3/6/19

Compliance Monitoring and Reporting Program (Pre-Construction) – 26/6/19


5. Audit Findings

This audit was completed to assess the implementation of CEMP and environmental controls established by HI, PwC and CPB Contractors against the requirements of Development Consent SSD 8981.

The following table summarises the audit findings by rating category:

Findings Rating Findings

Compliant 63

Non-Compliant 16

Not Triggered 28

Total Requirements 107

5.1 Assessment of Compliance

Overall, the project was non-compliant with most of the pre-construction conditions of the Development Consent SSD 8981, however, the project demonstrated a satisfactory environmental performance in implementing mitigation measures on site.

The comparison of audit requirements against the compliance ratings is as follows:

5.2 Notices, Incidents and Complaints

CPB Contractors noted that no agency notices, orders, penalty notices or prosecutions have been issued.

There were 2 incidents reported to date:

1. Incident report presented dated 13/7/19. Incident was that a gas main service was struck. Report included root cause, photos and corrective actions. ICAM Investigation completed on 23/7/19. Corrective actions included: permit to have accurate scope of works, just culture process used by CPB, toolbox talk with contractor. A SHE Flash Report dated 17/7/19 was also

SSD Requirements Requirements Findings

Part A – Administrative Controls

Including Advisory Note AN1.

24 Compliant – 11

Non-Compliant – 3

Not Triggered – 10

Part B – Prior to commencement of Construction

36 Compliant – 15

Non-Compliant – 11

Not Triggered – 10

Part C – During Construction Appendix 1 – Incident Notification

45 (part C)

4 (Appendix 1)

Complaint – 37

Non-Compliant – 3

Not Triggered – 9


prepared; this was classified as a Class 2 incident. Notification from CPB to PwC was made on 19/7/19.

2. Incident report 191004 - On Wednesday 4th September 2019 a report from Health Infrastructure’s (HI) environmental consultant was communicated to CPB. The report brought to CPB’s attention that the bio-retention basin for the new western carpark was encroached into previously cleared mapped coastal wetland area to the south west of the western car park.

The above incidents were recorded and addressed appropriately, however, evidence of reporting to DPIE were not sighted. This was raised as non-compliant against condition C38 and Appendix 1 (1 & 3).

A Complaints Register was in place and maintained.

5.3 Previous Audit Recommendations

This was the initial audit for this development against SSD 8981.

5.4 Audit Findings and Recommendations

The following table summarised the non-compliant and opportunity for improvement that need to be addressed by HI, PwC and CPB Contractors. Refer to the attached Appendix D for full details of findings including notes.

Finding No. Condition of Consent ID and Requirement Audit Findings and Recommendation

NC-01 A2 Terms of Consent

The development may only be carried out:

A2 (a) in compliance with the conditions of this consent.

Non-Compliance NC-01: Based on the number of non-compliant conditions identified during this audit condition A2 is non-compliant.

Recommendation: CPB to address all the non-compliants noted during this audit to fully comply with this condition.

NC-02 A17 Design and Construction for Bush Fire

Prior to the commencement of construction, the Applicant must design the development in accordance with Sections 3 and 5 (BAL 12.5) Australian Standard AS3959-2009 Construction of buildings in bushfire-prone areas or NASH Standard (1 July 2014 updated) National Standard steel Framed Construction in Bushfire Areas - 2014 as appropriate and section A3.7 Addendum Appendix 3 of Planning for Bush Fire Protection 2006 to the satisfaction of the Certifying Authority.

Non-compliance NC-02:

The design for bush fire was part of the Crown Certificate 3 and was not completed prior to commencement of construction.

Recommendation: A Staging Report is recommended to be developed and submitted to DPIE for approval to align the condition with Certifying Authority approvals based on the Crown Certificates timelines.

NC-03 A22. At least 48 hours before the commencement of construction until the completion of all works under this consent, or such other time as agreed by the Planning Secretary, the Applicant must:

(a) make the following information and documents (as they are obtained or approved) publicly available

on its website:

(i) the documents referred to in condition A2 of this consent;

(ii) all current statutory approvals for the development;

(iii) all approved strategies, plans and programs required under the conditions of this consent;

(iv) regular reporting on the environmental performance of the development in accordance with

Non-compliance NC-03:

Not all information or documents required by this condition have been uploaded in a public website i.e.:

- CEMP and subplans

- Performance report

- Monitoring results

- Complaints register

Recommendation: It is recommended that the Contractor post all the required information on the project website.



the reporting arrangements in any plans or programs approved under the conditions of this consent;

(v) a comprehensive summary of the monitoring results of the development, reported in accordance with the specifications in any conditions of this consent. or any approved plans and programs;

(vi) a summary of the current stage and progress of the development;

(vii) contact details to enquire about the development or to make a complaint;

(viii) a complaints register, updated monthly;

(ix) audit reports prepared as part of any independent environmental audit of the development

and the Applicant's response to the recommendations in any audit report;

{x) any other matter required by the Planning Secretary; and

(b) keep such information up to date, to the satisfaction of the Planning Secretary.

NC-04 B1 Notification of Commencement

The Department must be notified in writing of the dates of commencement of physical work and operation at least 48 hours before those dates.

Non-compliant NC-04:

Notification of construction work to DPIE was not provided within 48 hours of commencement of work. Construction works commenced 19 June 2019. Email from HI to DPIE on the 16/7/19 indicating that construction works commenced on the 19/6/19.

Recommendation: CPB and HI must notify DPIE at least 48 hours before commencement of operation.

NC-05 B3 Certified Drawings

Prior to the commencement of construction, the Applicant must submit to the satisfaction of the Certifying Authority structural drawings prepared and signed by a suitably qualified practising Structural Engineer that demonstrates compliance with:


Not all the structural drawings have been submitted to CA prior to commencement of construction (19 June 2019). It was noted that the piling works were submitted to CA on 27 June 2019.

Recommendation: A Staging Report is recommended to be developed and submitted to DPIE for approval to align the condition with Certifying Authority approvals based on the Crown Certificates timeline.

NC-06 B6 The Applicant must provide a copy of the documentation given to the Certifying Authority to the Planning Secretary within seven days after the Certifying Authority accepts it.


CEMP Rev.3 was approved by Certifier (Blackett Maguire + Goldsmith) on the 26/6/19 Transmittal No. BM+G-GCOR-000239. CEMP was sent on the 26/6/19 to PwC, Transmittal No. CPB Con-TRANSMIT-000464. CEMP Revision 4 was submitted to CA and HI on 17 September 2019. However, there was no evidence sighted that CEMP was submitted to DPIE within 7 days after Certifying Body accepted it.

Recommendation: CPB and HI to ensure that CEMP will be submitted to DPIE within 7 days upon Certifying Authority approval.



NC-07 B19 External Walls and Cladding

Prior to the commencement of construction, the Applicant must provide the Certifying Authority with documented evidence that the products and systems proposed for use in the construction of external walls including finishes and claddings such as synthetic or aluminium composite panels comply with the requirements of the BCA.


The external walls and cladding design will be part of the Crown Certificate 2 and this was not provided to Certifying Authority prior to commencement of construction.


NC-08 B26 Stormwater Management System

Prior to the commencement of construction, the Applicant must design and install a stormwater management system for the development. The system must:



The design for stormwater management system was not submitted to CA prior commencement of construction (19/6/19). It was provided on 25 July 2019 and comments from CA was yet to be addressed. CPB was waiting for the ecologist report with respect to the compliant with B26.

It was also noted that the designed by Taylor Thomson Whitting (NSW) Pty Ltd (TTW) was submitted for consultation. Coffs Harbour Council was contacted by TTW via email on 2/7/2019 sending all the design for review. Council responded with comments on 10/07/2019, TTW was yet to address Council comments.


NC-09 B27 Rainwater Harvesting

Prior to the commencement of construction, the Applicant must ensure that a rainwater reuse/harvesting system for the development is developed for the site. A rainwater re-use plan must be prepared and certified by an experienced hydraulic engineer.


The rainwater harvesting plan was note yet developed prior to commencement of construction. It will be part of the CC2.


NC-10 B28 Operational Noise - Design of Mechanical Plant and Equipment

Prior to commencement of construction, the Applicant must incorporate the noise mitigation recommendations in the report titled Coffs Harbour Hospital Expansion SSD 8981 Construction and Operational Noise and Vibration Assessment Report, prepared by Arup, dated 4 June 2018, into the detailed design drawings.

The Certifying Authority must verity that all reasonable and feasible noise mitigation measures have been


Not completed prior commencement of construction as this will be part of the CC2.




incorporated into the design to ensure the development will not exceed the recommended operational noise levels identified in the report titled Coffs Harbour Hospital Expansion SSD 8981 Construction and Operational Noise and Vibration Assessment Report, prepared by Arup, dated 4 June 2018.

NC-11 B30 Access for People with Disabilities

The works that are the subject of this application must be designed and constructed to provide access and facilities for people w1th a disability in accordance with the BCA Prior to the commencement of construction 1 the Certifying Authority must ensure that evidence of compliance with this condition from an appropriately qualified person is provided and that the requirements are referenced on any certified plans.


The access for people with disabilities design was not provided to Certifying Authority prior to commencement of construction.

However, it was noted that Disable Access & Egress- OC Access Installation Certificate - Early Works was developed dated 10 July 2019 as part of building to be certified - Early works- car parking and associated pathways by iaccess Consultants

Certifier: Richard Seidman (M PropDev, Diploma in Access ARB Reg No 4829, Accredited Access Consultant No 330, Livable Housing Register Assessor 10041). Documentation was provided to BCA on 25/7/2019.


NC-12 B31 Car Parking and Service Vehicle Layout

Compliance with the following requirements must be submitted to the satisfaction of the Certifying Authority prior to the commencement of construction:

B31 (a) all vehicles must enter and leave the site in a forward direction;

B31 (b) minimum of 1,133 on-site car parking spaces for use during operation of the development and designed in accordance with the latest version of AS2890.1;


The car parking and service vehicle layout was not provided to Certifying Authority prior to commencement of construction and it was noted that the design only allows for 1128 car parking spaces which is less than 1,133 on-site car parking spaces.

Recommendation: Revision of the design to comply with the minimum car parking spaces and to submit the updated design for CA approval.

NC-13 B32 Bicycle Parking and End-of-Trip Facilities

Compliance with the following requirements for secure bicycle parking and end-of-trip facilities must be submitted to the satisfaction of the Certifying Authority prior to the commencement of construction:


This was not completed prior to commencement of construction and is part of CC2 submission.


NC-14 B34 Protection of Public Infrastructure

Before the commencement of construction, the Applicant must:

B34 (a) consult with the relevant owner and provider of services that are likely to be affected by the development to make suitable arrangements for access


The dilapidation reports were not submitted to DPIE and Council prior to commencement of construction. They were provided to CA on 12/7/2019. Submitted to Council 30/07/2019 and sent to HI on 9/07/2019.



to diversion, protection and support of the affected infrastructure;

B34 (b) prepare a dilapidation report identifying the condition of all public infrastructure in the vicinity of the site (including roads, gutters and footpaths); and

B34 (c) submit a copy of the dilapidation report to the Planning Secretary, Certifying Authority and Council.

Recommendation:

The documents required by this consent must be provided to the relevant stakeholders and DPIE within the timeframe.

NC-15 C38 Incident Notification, Reporting and Response and Appendix 1 (1)

The Department must be notified in writing to [email protected] immediately after the Applicant becomes aware of an incident. The notification must identify the development (including the development application number and the name of the development if it has one) and set out the location and nature of the incident.

Subsequent notification must be given, and reports submitted in accordance with the requirements set out ln Appendix 1.


Evidence of notification to DPIE on incidents reported were not provided.

It was noted that there were two (2) notifiable incident recorded on site to date. Which were the following:

1. Incident report was presented dated 13/7/19. Incident was that a gas main service was struck.

2. Incident Report 191004 –that the bio-retention basin for the new western carpark was encroached into previously cleared mapped coastal wetland area to the south west of the western car park.

Recommendation: Notification and complete incident report to be submitted to DPIE. Records for reporting to DPIE must be kept.

NC-16 Appendix 1 (3) Within 30 days of the date on which the incident occurred or as otherwise agreed to by the Planning Secretary, the Applicant must provide the Planning Secretary and any relevant public authorities (as determined by the Planning Secretary) with a detailed report on the incident addressing all requirements below, and such further reports as may be requested.


There was no evidence available to indicate that incident reports were provided to DPIE within 30 days of the date which incidents occurred for the gas main strike. Detailed reports for the 2 incidents were provided by CPB to PwC.

Recommendation: Submit the incident reports within 30 days from the date which the incident occurred.

5.5 Audit Site Inspection

The site inspection was conducted at 8:30am on 13 September 2019. AQUAS auditors and CPB Contractors project managers and project staff walked through the construction site, where environmental controls were observed, including:

- Site signage and site sheds; - Silt fence along the boundary of the site; - Erosion and sediment controls for pits outside and inside the site; - Suitable storage for hazardous materials; - Traffic signage well implemented; - Skip bins for waste in various locations; - Dust suppression and water cart in used; - Installation of the new site offices; - Stockpile area; and - Housekeeping.

Please refer to photos of the site inspection in Appendix E.


5.6 Suitability of Plans and the EMS

The CEMP and sub-plans were generally compliant with the requirements of the Development Consent. Though there were few updates identified in section 5.4 of this report with regards to updating the CEMP.

CPB Environmental Management System (EMS) is robust on communication processes, documentation and record keeping, induction, training and competence, environmental controls and non-conformance/corrective action processes.

5.7 Key Strengths

Overall, the project environmental performance in compliance with Development Consent SSD 8981 is satisfactorily met with the following key strengths noted:

The Construction Environmental Management Plan (CEMP) and majority of sub-plans have been reviewed, updated and implemented;

Environmental inspections have been undertaken fortnightly; Internal and external communication mechanisms have been established; Consultations with Council, local health community and sensitive receivers have been managed well;

and Environmental controls have been implemented such as:

erosion and sedimentation around the work sites, stockpiles and controls around pits; dust suppression i.e. (trucks leaving site were covered, water cart in used); rumble grids were installed at the site exit; traffic controls were implemented; and noise and vibration monitors were installed at the hospital sensitive receivers.


Appendix A. Auditors Approval


Appendix B. Audit Attendance Sheet


Appendix C. Independent Audit Declaration Form

Audit Compliance Codes: C: Complaint NC: No-Complaint; NT: Not Triggered AQ1249 01 INDEPENDENT AUDIT REPORT - COFFS HARBOUR HOSPITAL FINAL 191021 PAGE 20 OF 64

Appendix D. Audit Checklist and Audit Findings

ID No.

SSD Part No.

SSD Req. No.

SSD Requirement Audit Evidence Audit Findings /

Recommendations Compliance Descriptor

1.0 PART A - ADMINISTRATIVE CONDITIONS

1.1 A A1 Obligation to Minimise Harm to the Environment In addition to meeting the specific performance measures and criteria in this consent, all reasonable and feasible measures must be Implemented to prevent. and if prevention is not reasonable and feasible, minimise, any material harm to the environment that may result from the construction and operation of the development.

Every 2 weeks environmental inspections are carried out. Sighted records for 5/9/19 and 11/9/19 covering waste management, noise and vibration, erosion and sediment controls, heritage, clearing and land, air quality, etc. Corrective actions raised on the inspections were closed 9/9/19.

Compliant

1.2 A A2 Terms of Consent The development may only be carried out:

A number of non-compliances have been identified during this audit.

Non-Compliance NC-01: Based on the number of non-compliant conditions identified during this audit condition A2 is non-compliant.

Non-compliant

1.3 A A2 (a) in compliance with the conditions of this consent;

1.4 A A2 (b) in accordance with all written directions of the Planning Secretary;

1.5 A A2 (c) generally, in accordance with the EIS and Response to Submissions;

1.6 A A2 (d) in accordance with the approved plans in the table below:

- Architectural Drawings Prepared by MSJ Architects

- Landscape Concept prepared by Site Image Landscape Architects

- Wayfinding signage prepared by MSJ Architects

Approved plans sighted in HI website: https://mnclhd.health.nsw.gov.au/hospitals/mnclhd-major-capital-works/coffs-harbour-health-campus-expansion/

1.8 A A3 Consistent with the requirements in this consent, the Planning Secretary may make written directions to the Applicant in relation to:

No written directions from DPIE have been made in relation to this item. Note: A modification was requested for flooding and façade but this still under review and approval from DPIE.

Not Triggered

1.9 A A3 (a) the content of any strategy, study, system, plan, program, review, audit, notification, report or correspondence submitted under or otherwise made in relation to this consent, including those that are required to be, and have been, approved by the Planning Secretary; and

1.10 A A3 (b) the implementation of any actions or measures contained in any such document referred to in (a) above.


ID No.

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1.11 A A4 The conditions of this consent and directions of the Planning Secretary prevail to the extent of any inconsistency, ambiguity or conflict between them and a document listed in condition A2(c) or A2(d). In the event of an inconsistency, ambiguity or conflict between any of the documents listed in condition A2(c) and A2(d), the most recent document prevails to the extent of the inconsistency, ambiguity or conflict.

No inconsistencies, ambiguity or conflict have been identified.

Not Triggered

1.12 A A5 Limits of Consent This consent lapses five years after the date of consent unless the works associated with the development have physically commenced.

Condition of Consent SSD 8981 dated 28/2/19. Consent expiration date: 28/2/24. Project is expected to be completed on 2021.

Not Triggered

1.13 A A6 Prescribed Conditions The Applicant must comply with all relevant prescribed conditions of development consent under Part 6, Division SA of the EP&A Regulation.

Compliance with BCA requirements on the Crown Certificates and signage requirements was sighted during the site inspection.

Compliant

1.14 A A7 Planning Secretary as Moderator In the event of a dispute between the Applicant and a public authority, in relation to an applicable requirement in this approval or relevant matter relating to the Development, either party may refer the matter to the Planning Secretary for resolution. The Planning Secretary's resolution of the matter must be binding on the parties.

No disputes to date Not Triggered

1.15 A A8 Long Service Levy For work costing $25,000 or more, a Long Service levy must be paid. For further information please contact the Long Service Payments Corporation Helpline on 131 441.

Long Service Levy Receipt - payment no. 00388330 dated 11 July 2019 for $445,921.30 was sighted as evidence.

Compliant

1.16 A A9 Legal Notices Any advice or notice to the consent authority must be served on the Planning Secretary.

No legal notices received. Not Triggered

1.17 A A10 Evidence of Consultation Where conditions of this consent require consultation with an identified party, the Applicant must:

Interface meetings are carried out weekly 29/19 No. 7 (PwC, HI, local health district representative, CPB) discussion of disruptions, construction programme and works that need interface with other areas of the campus, issues raised,

Compliant


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Other meetings with PwC, subcontractors, health local district are carried out as required.

1.18 A A10 (a) consult with the relevant party prior to submitting the subject document for information or approval; and

Sighted consultation between HI and Mid North Coast Local Health District (emails dated 6/5/19 and 8/5/19) regarding the Community Consultation Strategy prior to being released to DPIE.

1.19 A A10 (b) provide details of the consultation undertaken including: Community Communication Strategy prepared by HI

1.20 A A10 (b) (i)

the outcome of that consultation, matters resolved and unresolved; and

Meeting minutes kept and follow-up in the next meeting

1.21 A A10 (b) (ii)

details of any disagreement remaining between the party consulted and the Applicant and how the Applicant has addressed the matters not resolved.

None to date

1.22 A A11 Staging, Combining and Updating Strategies, Plans and Programs With the approval of the Planning Secretary, the Applicant may:

No staging strategy, plan or program presented to DPIE.

Not Triggered

1.23 A A11 (a) prepare and submit any strategy, plan or program required by this consent on a staged basis (if a clear description is provided as to the specific stage and scope of the development to which the strategy, plan or program applies, the relationship of the stage to any future stages and the trigger for updating the strategy, plan or program);

1.24 A A11 (b) combine any strategy, plan or program required by this consent (if a clear relationship is demonstrated between the strategies, plans or programs that are proposed to be combined); and

1.25 A A11 (c) update any strategy, plan or program required by this consent (to ensure the strategies, plans and programs required under this consent are updated on a regular basis and incorporate additional measures or amendments to improve the environmental performance of the development).


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1.26 A A12 If the Planning Secretary agrees, a strategy, plan or program may be staged or updated without consultation being undertaken with all parties required to be consulted in the relevant condition in this consent.


Not Triggered

1.27 A A13 If approved by the Planning Secretary, updated strategies, plans or programs supersede the previous versions of them and must be implemented in accordance with the condition that requires the strategy, plan or program.


Not Triggered

1.28 A A14 Demolition Demolition work must comply with Australian Standard AS 2601-2001 The demolition of structures (Standards Australia, 2001). The work plans required by AS 2601-2001 must be accompanied by a written statement from a suitably qualified person that the proposals contained in the work plan comply with the safety requirements of the Standard. The work plans, and the statement of compliance must be submitted to the Certifying Authority before the commencement of works.

Demolition Plan in place prepared by 'Coffs Harbour Demolitions' on the 3 July 2019 (rev.3) demolition of the two awnings ongoing (emergency department awaiting to be completed on 8/10/19). Demolition License AD210733 from 6/10/11 to 6/10/19 Reference to AS 2601-2001 included (page 49) Demolition Plan submitted to Blackett Maguire + Goldsmith on the 26/7/19 Demolition of the Ambulance Bay awaiting completed on 27/8/19

Compliant

1.29 A A15 Structural Adequacy All new buildings and structures, and any alterations or additions to existing buildings and structures that are part of the development, must be constructed in accordance with the relevant requirements of the BCA and any additional requirements of the Subsidence Advisory NSW where the building or structure is located on land within a declared Mine Subsidence District. Notes: Part 8 of the EP&A Regulation sets out the requirements for the certification of the development. Under section 21 of the Coal Mine Subsidence Compensation Act 2017, the Applicant is required to obtain the Chief Executive of Subsidence Advisory NSW’s approval before carrying out certain development in a Mine Subsidence District.

Structural Design Certificate Ref.182049 CC#1 for piling works dated 27/6/19 from TTW (Structural Civil Traffic Façade designers) in accordance with BCA 2016 Section B and AS 3600 - 2009 and AS 1170.

Compliant


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1.30 A A16 External Walls and Cladding The external walls of all buildings including additions to existing buildings must comply with the relevant requirements of the BCA.

Design for external walls and Façade still ongoing Not Triggered

1.31 A A17 Design and Construction for Bush Fire Prior to the commencement of construction, the Applicant must design the development in accordance with Sections 3 and 5 (BAL 12.5) Australian Standard AS3959-2009 Construction of buildings in bushfire-prone areas or NASH Standard (1 July 2014 updated) National Standard steel Framed Construction in Bushfire Areas - 2014 as appropriate and section A3.7 Addendum Appendix 3 of Planning for Bush Fire Protection 2006 to the satisfaction of the Certifying Authority.

This will be part of Crown Certificate #3 discussion with the bush fire certifier is being carried out. Sighted consultant 'Eco Logical Australia' letter 19/7/19 Ref. No. 19WOL_13765 re. fee proposal bushfire compliance certification - CHH. A Bush fire hazard assessment was sighted - dated 29/5/18 no. 2876-1060 from GeoLink version 3 which is in accordance with BAL 12.5 and AS3959-2009.

Non-compliance NC-02: The design for bush fire was part of the Crown Certificate 3 and was not completed prior to commencement of construction. A Staging Report is recommended to be developed and submitted to DPIE for approval to align the condition with Certifying Authority approvals based on the Crown Certificates timelines.

Non-Compliant

1.32 A A18 Water, electricity and gas are to comply with sections 4.1.3 and 4.2.7 of Planning for Bush Fire Protection 2006

Statements confirming that water, electricity and gas works will comply with sections 4.1.3 and 4.2.7 of Planning for Bush Fire Protection 2006.MAIL NUMBER ASQ-RTRFI-000021, MAIL NUMBER Hoslab-GCOR-000060 and MAIL NUMBER Stoweoz-ADVICE-000029. Also, A Bush fire hazard assessment was sighted - dated 29/5/18 in accordance with BAL 12.5 and AS3959-2009.

Compliant

1.33 A A19 Applicability of Guidelines References in the conditions of this consent to any guideline, protocol, Australian Standard or policy are to such guidelines, protocols, Standards or policies in the form they are in as at the date of this consent.

Guidelines such as BCA and Australian Standards requirements are included in the Design and BCA Crown Certificates.

Not Triggered

1.34 A A20 However, consistent with the conditions of this consent and without altering any limits or criteria in this consent, the Planning Secretary may, when issuing directions under this consent in respect of ongoing monitoring and management obligations, require compliance with an updated or revised version of such a guideline, protocol, Standard or policy, or a replacement of them.

No known update of guideline, protocol, Standard or policy that affects the current development design or monitoring.

Compliant


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1.35 A A21 Monitoring and Environmental Audits Any condition of this consent that requires the carrying out of monitoring or an environmental audit, whether directly or by way of a plan, strategy or program, is taken to be a condition requiring monitoring or an environmental audit under Division 9.4 of Part 9 of the EP&A Act. This includes conditions in respect of incident notification, reporting and response, non-compliance notification, compliance reporting and independent auditing. Note: For the purposes of this condition, as set out in the EP&A Act "monitoring" is monitoring of the development to provide data on compliance with the consent or on the environmental impact of the development, and an" environmental audit" is a periodic or particular documented evaluation of the development to provide Information on compliance with the consent or the environmental management or impact of the development.

Environmental audits from CPB Senior management team are due this month. This is the first independent audit. SHE inspections carried out fortnightly. Every 3 months CBP Senior SHEQ Manager undertaken an audit.

Compliant

1.36 A A22 Access to Information At least 48 hours before the commencement of construction until the completion of all works under this consent, or such other time as agreed by the Planning Secretary, the Applicant must:

Website for the project set-up in Planning website: https://mnclhd.health.nsw.gov.au/hospitals/mnclhd-major-capital-works/coffs-harbour-health-campus-expansion/

Non-compliance NC-03: Not all information or documents required by this condition have been uploaded in a public website i.e.: - CEMP and subplans - Performance report - Monitoring results - Complaints register

-Compliance Monitoring Report

- Pre-compliance Monitoring Report

Non-Compliant

1.37 A A22 (a) make the following information and documents (as they are obtained or approved) publicly available on its website:

1.38 A A22 (a) (i)

the documents referred to in condition A2 of this consent; All architectural drawings, landscape concept drawings and wayfinding signage are included in the website. Drawings dated 28/2/2019 were approved by DPIE.

1.39 A A22 (a) (ii)

all current statutory approvals for the development; SSD 8981 included

1.40 A A22 (a) (iii)

all approved strategies, plans and programs required under the conditions of this consent;

CEMP and Sub-plans not posted in website yet


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1.41 A A22 (a) (iv)

regular reporting on the environmental performance of the development in accordance with the reporting arrangements in any plans or programs approved under the conditions of this consent;

Not posted in website yet

It is recommended that the Contractor include all the required information in the relevant website.

1.42 A A22 (a) (v)

a comprehensive summary of the monitoring results of the development, reported in accordance with the specifications in any conditions of this consent, or any approved plans and programs;

Not posted in website yet

1.43 A A22 (a) (vi)

a summary of the current stage and progress of the development;

Project Summary included as part of a graph

1.44 A A22 (a) (vii)

contact details to enquire about the development or to make a complaint;

Comments and enquires option included; Contact number and email address

1.45 A A22 (a) (viii)

a complaints register, updated monthly; Not posted in website yet

1.46 A A22 (a) (ix)

audit reports prepared as part of any independent audit of the development and the Applicant’s response to the recommendations in any audit report;

None to date

1.47 A A22 (a) (x)

audit reports prepared as part of any independent audit of the development and the Applicant’s response to the recommendations in any audit report;

None to date

1.48 A A22 (b) keep such information up to date, to the satisfaction of the Planning Secretary.

Noted

1.49 A A23 Compliance The Applicant must ensure that all of its employees, contractors (and their sub-contractors) are made aware of, and are instructed to comply with, the conditions of this consent relevant to activities they carry out in respect of the development.

Site induction include the 'some' requirements from SSD conditions - e.g. working hours, environmental controls, erosion and sed controls, traffic, etc. Subcontractor pack includes a copy of SSD conditions.

Opportunity for Improvement: 01: CPB to update the induction presentation to include the compliance with SSD 8981 requirements under the Environmental Section.

Compliant


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1.50 A AN1 Advisory Notes All licences, permits, approvals and consents as required by law must be obtained and maintained as required for the development. No condition of this consent removes any obligation to obtain, renew or comply with such licences, permits, approvals and consents.

ROL Licence No. 1233294 in place for intersection at the front of the construction pacific highway and isles drive. from 24/7/19 Exp. 1/11/19. Also, hot works permit was requested from the Rural fire services. NO OOH work yet; no need for this.

Compliant

2.0 PART B - PRIOR TO COMMENCEMENT OF CONSTRUCTION

2.1 B B1 Notification of Commencement The Department must be notified in writing of the dates of commencement of physical work and operation at least 48 hours before those dates.

15/7/19 based on the email from HI to CPB dated 16 July 2019. Additional evidence: Email from HI to DPIE on the 16/7/19 indicating that construction works commenced on the 19/6/19.


Notification of work to DPIE was not provided within 48 hours of commencement of work.

Non-Compliant

2.2 B B2 If the construction or operation of the development is to be staged, the Department must be notified in Writing at least 48 hours before the commencement of each stage, of the date of commencement and the development to be carried out in that stage.

Construction Staging as per Crown Certificate but not SSD staging.

Not Triggered

2.3 B B3 Certified Drawings Prior to the commencement of construction, the Applicant must submit to the satisfaction of the Certifying Authority structural drawings prepared and signed by a suitably qualified practising Structural Engineer that demonstrates compliance with:

Letter from TTW Structural Civil Traffic Façade dated 27 June 2019 submitted to Blackett Maguire + Goldsmith for Structural Design Certificate Crown Certificate 1 - Piling Works. TTW letter dated 6/06/2019 to BMG Structural Design Certificate 1 - Piling Works Crown Certificate # 1 - with BCA Section B Building importance level 4 Geotech ref 754-NTLGE208818-ABREv1 dated 21 November 2017 by Coffey AS standards 1170.0-2002 Structural Design action - general principles AS standards 1170.2002 Structural Design action - Permanent imposed and other actions AS 1170.2-2011 Structural Design action - Wind Actions AS 1170.4- 2007 Structural Design action - earthquake action in Australia


Not all the structural drawings have been submitted to CA prior to commencement of construction. It was noted that the piling works have not been submitted to CA prior to commencement of construction (19 June 2019).

Non-Compliant

2.4 B B3 (a) the relevant clauses of the BCA; and

2.5 B B3 (b) This development consent.


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2.6 B B4 Environmental Management Plan Requirements Management plans required under this consent must be prepared in accordance with relevant guidelines. and include:

Construction Environmental Management Plan Coffs Harbour Hospital Expansion Rev 3, 24/06/2019

Compliant

2.7 B B4 (a) detailed baseline data; Section 1 to 4 of EMP

2.8 B B4 (b) details of:

2.9 B B4 (b) (i) the relevant statutory requirements (including any relevant approval to licence or lease conditions);

Section 2.5 Applicable legislative requirements

2.10 B B4 (b) (ii)

any relevant limits or performance measures and criteria; and

Section 2.6 Objectives and Targets Section 4. Significant Environmental Hazards and Environmental Sub Plans

2.11 B B4 (b) (iii)

the specific performance indicators that are proposed to be used to judge the performance of, or guide the implementation of, the development or any management measures:

Section 2.6 Objectives and Targets

2.12 B B4 (c) a description of the measures to be implemented to comply with the relevant statutory requirements, limits or performance measures and criteria;

Section 5. Elements and Expectations Element 3. Legal and Other Requirements

2.13 B B4 (d) a program to monitor and report on the: Monitoring programs were defined in each sub plans.

2.14 B B4 (d) (i) impacts and environmental performance of the development;

Section 5. Elements and Expectations Element 3. Legal and Other Requirements

2.15 B B4 (d) (ii)

effectiveness of the management measures set out pursuant to paragraph (c) above;

Section 3.2 Improvement

2.16 B B4 (e) a contingency plan to manage any unpredicted impacts and their consequences and to ensure that ongoing impacts reduce to levels below relevant impact assessment criteria as quickly as possible;

Element 4 Risk and Opportunity Management

2.17 B B4 (f) a program to investigate and implement ways to improve the environmental performance of the development over time;

Element 12 Reporting, Auditing, Review and Improvement

2.18 B B4 (g) a protocol for managing and reporting any:


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2.19 B B4 (g) (i) incident and any non-compliance (specifically including any exceedance of the impact assessment criteria and performance criteria)

Element 9 Incident Management

2.20 B B4 (g) (ii)

complaint; Element 6 Communication and Consultation

2.21 B B4 (g) (iii)

failure to comply with statutory requirements; and Element 9 Incident Management

2.22 B B4 (h) a protocol for periodic review of the plan. Note: The Planning Secretary may waive some of these requirements if they are unnecessary or unwarranted for particular management plans.

Element 2 Planning

2.23 B B5 Construction Environmental Management Plan Prior to the commencement of construction, the Applicant must prepare a Construction Environmental Management Plan (CEMP). The CEMP must include, but not be limited to, the following:

CEMP was approved by BCA Certifier BMG on 26 June 2019 Refer to Aconex correspondence BM+G-GCOR-000239. Submitted to DPIE on 24/06/2019. CEMP now in Rev 4 dated 01/09/2019.

Compliant

2.24 B B5 (a) Details of:

2.25 B B5 (a) (i) hours of work; 2.3 Standard Operating Requirements

2.26 B B5 (a) (ii)

24-hour contact details of site manager; Noted in Part C 14 Community Communication Strategy.

2.27 B B5 (a) (iii)

management of dust and odour to protect the amenity of the neighbourhood;

Part C 10 Construction Dust and Air Quality Sub Plan

2.28 B B5 (a) (iv)

measures to ensure that sediment and other materials are not tracked onto the roadway by vehicles leaving the site;

Part C 1 Construction Soil and Water Management Sub Plan

2.29 B B5 (a) (v)

external lighting in compliance with AS 4282-1997 Control of the obtrusive effects of outdoor lighting; and

Part C 11. Construction Light Pollution Sub Plan

2.30 B B5 (a) (vi)

community consultation and complaints handling; Part C 14 Community Communication Strategy

2.31 B B5 (b) Construction Traffic and Pedestrian Management Plan (see condition B7);

Part C 12. Construction Pedestrian and Traffic Management Sub Plan

2.32 B B5 (c) Construction Noise and Vibration Management Plan (see condition B8);

Part C 3. Construction Noise and Vibration Sub Plan

2.33 B B5 (d) Construction Soil and Water Management Plan (see condition B9);

Part C 1 Construction Soil and Water Management Sub Plan


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2.34 B B5 (e) Construction Waste Management Plan (see condition B10):

Part C 9. Construction Waste Management Sub Plan

2.35 B B5 (f) Construction Dust Management Plan; Part C 10. Construction Dust and Air Quality Sub Plan

2.36 B B5 (g) Flood Emergency Response Plan (see condition B11); Part C 13. Construction Flooding Emergency Response Plan

2.37 B B5 (h) Community Consultation Strategy (see condition B12); and

Part C 14 Community Communication Strategy

2.38 B B5 (i) an Unexpected Finds Protocol for Aboriginal and Non-Aboriginal Heritage and associated communications procedure.

Appendix J: Unexpected Finds Procedure

2.39 B B6 The Applicant must provide a copy of the documentation given to the Certifying Authority to the Planning Secretary within seven days after the Certifying Authority accepts it.

CEMP Rev.3 was approved by Certifier (Blackett Maguire + Goldsmith) on the 26/6/19 Transmittal No. BM+G-GCOR-000239. CEMP was sent on the 26/6/19 to PwC, Transmittal No. CPB Con-TRANSMIT-000464.

CEMP Revision 4 was submitted to CA and HI on 17 September 2019.


No evidence sighted that CEMP was submitted to DPIE within 7 days after Certifying Body accepted it.

Non-compliant

2.40 B B7 Construction Traffic and Pedestrian Management Plan Prior to the commencement of construction, the Applicant must prepare a Construction Traffic and Pedestrian Management Plan (CTPMP). The CTPMP must address, but not be limited to, the following:

A subplan to CEMP was approved by BCA Certifier BMG on 26 June 2019 Refer to Aconex correspondence BM+G-GCOR-000239.

Compliant

2.41 B B7 (a) be prepared by a suitably qualified and experienced person(s);

Prepared by Complete Traffic Safety Solutions dated 18 July 2019 (TMP168KB)

2.42 B B7 (b) be prepared in consultation with Council, RMS and Mid North Coast Local Health District;

Proof of submission to RMS was the approval of ROL Licence No 1233294. Email to RMS, Coffs Harbour Council and Local Health District sent on 21 June 2019 submitting the EMP for consultation.

2.43 B B7 (c) detail the measures that are to be implemented to ensure road safety and network efficiency during construction in consideration of potential impacts on general traffic, cyclists and pedestrians and bus services;

Section 2 of the TCP


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2.44 B B7 (d) detail heavy vehicle routes, access and parking arrangements;

Section 2.3 of TCP

2.45 B B7 (e) include a Driver Code of Conduct to: Section 12.9 of the CTMP

2.46 B B7 (e) (i) minimise the impacts of earthworks and construction on the local and regional road network;

Section 12.9 of the CTMP

2.47 B B7 (e) (ii)

minimise conflicts with other road users; Section 12.9 of the CTMP

2.48 B B7 (e) (iii)

minimise road traffic noise; and Section 12.9 of the CTMP

2.49 B B7 (e) (iv)

ensure truck drivers use specified routes; Section 12.9 of the CTMP

2.50 B B7 (f) include a program to monitor the effectiveness of these measures; and

Part of the site inspection included in CEMP monitoring.

2.51 B B7 (g) if necessary, detail procedures for notifying residents and the community (including local schools), of any potential disruptions to routes.

Under CEMP there is a process for Disruption Notice this include traffic switches.

2.52 B B8 Construction Noise and Vibration Management Plan Prior to the commencement of construction, the Applicant must prepare a Construction Noise and Vibration Management Plan (CNVMP). The CNVMP must address, but not be limited to, the following:

CEMP Part C 3. Construction Noise and Vibration Sub Plan.

Acoustic Consultant Mathew McGrory (MSc Acoustics) JHA Consulting Engineers, has been consulted in the development of this Plan.

Compliant

2.53 B B8 (a) be prepared by a suitably qualified and experienced noise expert;

2.54 B B8 (b) describe procedures for achieving the noise management levels in EPA's Interim Construction Noise Guideline (DECC,2009);

2.55 B B8 (c) describe the measures to be implemented to manage high noise generating works such as piling, in close proximity to sensitive receivers, in accordance with recommendations of the Construction and Operational Noise and Vibration Assessment prepared by Arup, dated 4 June 2018;

2.56 B B8 (d) include strategies that have been developed with the community for managing high noise generating works;


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2.57 B B8 (e) describe the community consultation undertaken to develop the strategies in condition B11; and

2.58 B B8 (f) include a complaints management system that would be implemented for the duration of the construction.

2.59 B B9 Construction Soil and Water Management Plan Prior to the commencement of construction, the Applicant must prepare a Construction Soil and Water Management Plan (CSWMP). The CSWMP must address, but not be limited to, the following:

Compliant

2.60 B B9 (a) be prepared by a suitably qualified expert, in consultation with Council and Department of Industry, Lands and Water Division;

An Erosion and Sediment Control Plan has been prepared by TTW and is included as part of the Site Environmental plan in Appendix H. Erosion and Sedimentation Control Plan dated 18/04/2019 by TTW Revision A. Ongoing review and mark-up of the plan to reflect current site controls.

2.61 B B9 (b) describe all erosion and sediment controls to be implemented during construction;

Table 1.4 of SWMP

2.62 B B9 (c) describe all stormwater controls and discharge during construction;

Table 1.4 of SWMP

2.63 B B9 (d) describe inspection regime for erosion and sediment controls including regular scheduled inspections and inspections pre- and post- heavy rainfall events;

Not defined in the SWMP

2.64 B B9 (e) describe controls to contain spills and leakages during construction;

Table 1.4 of SWMP

2.65 B B9 (f) provide a plan of how all construction works will be managed in a wet-weather events (i.e. storage of equipment, stabilisation of the site);

Erosion and Sedimentation Control Plan dated 18/04/2019 by TTW Revision A.

2.66 B B9 (g) detail all off-site flows from the site; Erosion and Sedimentation Control Plan dated 18/04/2019 by TTW Revision A.

2.67 B B9 (h) detail groundwater management measures to prevent groundwater contamination;

Section 1.5 of the SWMP

2.68 B B9 (i) an Unexpected Contamination Procedure for soil and groundwater contamination and associated communications procedure; and

Appendix J: Unexpected Finds Procedure of CEMP


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2.69 B B9 (j) describe the measures that must be implemented to manage stormwater and flood flows for small and large sized events during construction, including but not limited to 1 in 1-year ARI, 1 in 5-year ARI and 1 in 100-year ARI.

Describe in CEMP Section 13.6 Flood Emergency Responses

2.70 B B10 Construction Waste Management Plan Prior to the commencement of construction, the Applicant must prepare a Construction Waste Management Plan (CWMP). The CWMP must address, but not be limited to, the following:

CEMP Part C 9 Waste Management Subplan

Compliant

2.71 B B10 (a) detail the quantities of each waste type generated dur ng construction and the proposed reuse, recycling and disposal locations;

Section 9.3 Waste Streams

2.72 B B10 (b) waste classification (for materials to be removed) and validation (for materials to remain) be undertaken to confirm the contamination status in these areas of the site; removal of hazardous materials, particularly the method of containment and control of emission of fibres to the air, and disposal at an approved waste disposal facility in accordance with the requirements of the relevant legislation, codes, standards and guidelines, prior to the commencement of any building works;

Section 9.4

2.73 B B10 (c) an Unexpected Contamination Protocol for construction and demolition waste; and

Appendix J: Unexpected Finds Procedure of CEMP

2.74 B B10 (d) notifying the RMS Traffic Management Centre of the truck route(s) to be followed by trucks transporting waste material from the site, prior to the commencement of the removal of any waste material from the site,

Table 9.5 Waste Controls

2.75 B B11 Flood Emergency Response Plan Prior to the commencement of construction, the Applicant must prepare a Flood Emergency Response Plan (FERP).The FERP must address, but not limited to, the following:

Describe in CEMP Section 13.6 Flood Emergency Responses

Compliant

2.76 B B11 (a) be prepared by a suitably qualified and experienced person(s);

CPB - Emma Gardner - Civil Engineer with 20 years plus experience prepared the FERP.

2.77 B B11 (b) address the provisions of the Floodplain Risk Management Guideline (OEH 2007);

Section 13.1 of FERP


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2.78 B B11 (c) Include details of:

2.79 B B11 (c) (i)

the flood emergency responses for both construction and operation phases of the development;

The FERP in CEMP only included the construction flood emergency. Flood Emergency Response Plan for Operations dated 9 May 2019 Rev 3 Approved by CCN Emergency Management Committee and MNCHLD Emergency Management Committee

2.80 B B11 (c) (ii)

predicted flood levels; 13.3 Predicted Flood Levels

2.81 B B11 (c) (iii)

flood warning time and flood notification; 13.5 Flood Mitigation and Management Controls

2.82 B B11 (c) (iv)

assembly points and evacuation routes; 13.5 Flood Mitigation and Management Controls

2.83 B B11 (c) (v)

evacuation and refuge protocols; and 13.5 Flood Mitigation and Management Controls

2.84 B B12 Community Communication Strategy Prior to the commencement of construction, the Applicant must prepare a Community Communication Strategy (CCS). The CCS must be prepared to provide mechanisms to facilitate communication between the Applicant, Council and the community (including adjoining affected landowners and businesses, and others directly impacted by the development), during the design and construction of the development and for a minimum of 12 months following the completion of construction. The CCS must:

Part of the CEMP Section 14 Community Communication Strategy

Compliant

2.85 B B12 (a) identify people to be consulted during the design and construction phases;

Section 14 CCS Chapter 2 – Key Stakeholders

2.86 B B12 (b) set out procedures and mechanisms for the regular distribution of accessible information about or relevant to the development;

Section 14 CCS Chapter 3 – Communication Tools

2.87 B B12 (c) provide for the formation of community-based forums, if required, that focus on key environmental management issues for the development;

Section 14 CCS Chapter 3 – Communication Tools

2.88 B B12 (d) set out procedures and mechanisms: Chapter 4 – Procedures for managing enquiries and feedback


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2.89 B B12 (d) (i)

through which the community can discuss or provide feedback to the Applicant;

Chapter 4 – Procedures for managing enquiries and feedback

2.90 B B12 (d) (ii)

through which the Applicant will respond to enquiries or feedback from the community; and


2.91 B B12 (d) (iii)

to resolve any issues and mediate any disputes that may arise in relation to construction and operation of the development including disputes regarding rectification or compensation.


2.92 B B12 The Community Communication Strategy must be submitted to the Planning Secretary for approval no later than two weeks before the commencement of any work. Work for the purposes of the development must not commence until the Community Communication Strategy has been approved by the Planning Secretary, or within another timeframe agreed with the Planning Secretary.

The Community Communication Strategy was sent to DPIE on 20/5/19. Approved was received from DPIE on 14 June 2019. and is attached in Section 14.3 pf the CEMP.

2.93 B B13 Flooding Management The ground floor of the proposed Clinical Services Building must have a minimum finished floor level of 5.9 m AHD.

Flood Emergency Response Plan for Operations dated 9 May 2019 Rev 3 Approved by CCN Emergency Management Committee and MNCHLD Emergency Management Committee

Compliant

2.94 B B14 The Applicant must ensure the proposed Clinical Services Building is protected to the Probable Maximum Flood (PMF) flood level of 6.1m AHD by road kerbs and/or other measures.

13.3 Predicted Flood Levels 13.6 Construction Flood Emergency Responses

Compliant

2.95 B B15 The Applicant must ensure the proposed Clinical Services Building is constructed of flood resilient materials to the PMF flood level of 6.1 m AHD.

13.3 Predicted Flood Levels 13.6 Construction Flood Emergency Responses

Compliant

2.96 B B16 All wiring, power outlets, switches must be located above the PMF flood level of 6.1 m AHD. All electrical wiring installed below the relevant flood level should be suitable for continuous submergence in water.

13.6 Construction Flood Emergency Responses Compliant


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2.97 B B17 Unexpected Contamination Procedure Prior to the commencement of earthworks, the Applicant must prepare an Unexpected Contamination Procedure to ensure that potentially contaminated material is appropriately managed. The procedure must form part of the of the CEMP in accordance with condition B5 and where any material identified as contaminated is to be disposed off-site the disposal location and results of testing must be submitted to the Planning Secretary prior to its removal from the site.

Appendix J Unexpected Finds Protocol Compliant

2.98 B B18 Construction Parking Prior to the commencement of construction, the Applicant must demonstrate to the satisfaction of the Certifying Authority that sufficient parking facilities have been provided on-site, or suitable alternative location as agreed by the Planning Secretary, including for heavy vehicles and for site personnel, to ensure that construction traffic associated with the development does not utilise public streets or public parking facilities.

CEMP with subplan Construction Traffic Management was submitted to BMG (Certifying Authority). Contractors were not allowed to park within the hospital area. Contractors are parked off-site. CEMP approved by BCA certifier BMG on 26 June 2019 Refer to Aconex correspondence BM+G-GCOR-000239.

Compliant

2.99 B B19 External Walls and Cladding Prior to the commencement of construction, the Applicant must provide the Certifying Authority with documented evidence that the products and systems proposed for use in the construction of external walls including finishes and claddings such as synthetic or aluminium composite panels comply with the requirements of the BCA.

This is part of the CC2, was not yet submitted. Non-compliant NC-07:

The external walls and cladding design will be part of the Crown Certificate 2 and this was not provided to Certifying Authority prior to commencement of construction.

Non-compliant

2.100 B B20 The Applicant must provide a copy of the documentation given to the Certifying Authority to the Planning Secretary within seven days after the Certifying Authority accepts it.

The external walls and cladding documentation were not submitted to CA yet.

Not triggered


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2.101 B B21 Reflectivity The building materials used on the fa9ades of all buildings will be designed so as not to result in glare that causes discomfort or threatens the safety of pedestrians or drivers. A report/statement demonstrating consistency with this requirement will be submitted to the satisfaction of the Certifying Authority prior to the commencement of above ground works.

Part of CC2 works Not Triggered

2.102 B B22 Outdoor Lighting All outdoor lighting within the site must comply with AS 1158.3.1:2005 Lighting for roads and public spaces - Pedestrian area (Category P) lighting- Performance and design requirements and AS 4282-1997 Control of the obtrusive effects of outdoor lighting. Details demonstrating compliance with these requirements must be submitted to the satisfaction of the Certifying Authority.

Stowe Electrical & Communication Contractors - Coffs Harbour Hospital Electrical Services Design Statement of Intent. Certifier: Nat Coppotelli B.Eng (Hons) signed 14/06/2019. Electrical Installation - AS/NZ 3000:2018 Artificial Lighting AS/NZS 1680.0:2009 (BCA 2019 F4.4) External Lighting AS 4282 - 1997 AS 1158.3.1-2205 Submitted to CA on 12/07/2019.

Compliant

2.103 B B23 Ecologically Sustainable Development Within 6 months of commencement of construction, the Applicant must register for a minimum 4-star Green Star rating with the Green Building Council Australia and submit evidence of registration to the Certifying Authority, unless the NSW Health Engineering Services Guidelines are updated demonstrating equivalency with an accredited rating scheme to the satisfaction of the Planning Secretary.

Construction commenced 19 June 2019. Ongoing design development. In progress.

Not Triggered

2.104 B B24 Utilities and Services Before the construction of any utility works associated with the development, the Applicant must obtain relevant approvals from service providers.

Not yet triggered. NO utility works to take place within the main works. The works have been conducted by early works contractor prior to CPB taking over the site.

Not Triggered

2.105 B B25 Prior to the commencement of above ground works written advice must be obtained from the electricity supply authority, an approved telecommunications carrier and an approved gas carrier {where relevant) stating that

No above ground works yet. Not Triggered


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satisfactory arrangements have been made to ensure provisions of adequate services.

2.106 B B26 Stormwater Management System Prior to the commencement of construction, the Applicant must design and install a stormwater management system for the development. The system must:

Designed by Taylor Thomson Whitting (NSW) Pty Ltd (TTW) in consultation with Council Coffs Harbour Council was contacted by TTW via email on 2/7/2019 sending all the design for review. Council responded with comments on 10/07/2019. TTW to address Council comments.


Not submitted prior commencement of construction (19/6/19).

Non-compliant

2.107 B B26 (a) be designed by a suitably qualified and experienced person{s), in consultation with Council;

2.108 B B26 (b) be submitted to the satisfaction of the Certifying Authority;

Civil Design Certificates by TTW submitted to BGM (CA) on 19/07/2019 (reference # 182049). Covering: AS 2890.1:2004 - Off Street Car Parking AS3500.1:2018 - Plumbing and Drainage - Water Services AS3725:2007 - loads on Buried Concrete Pipes Australian Rainfall and Runoff (Engineers Australia, 2016) Managing Urban Stormwater: Council Handbook (EPA 1997) Coffs Harbour City Council Guidelines of Stormwater Drainage Systems Coffs Harbour City Council DCP Austroads Guide to Pavement Technology Part 2: Pavement Structural Design 2012 Development Consent Conditions SSD8981 (11 October 2017) B14, B26. Submitted to BCA on 25/7/2019 with comments to addressed Council requirements as per A10.

This was not provided to Certifying Authority prior to construction. It was provided on 25 July 2019 and comments from CA is yet to be addressed. CPB is waiting for the ecologist report with respect to the compliant with B26.

2.109 B B26 (c) be generally in accordance with the conceptual design in the EIS;

Certificate noted that the design was generally in accordance with EIS

2.110 B B26 (d) be in accordance with applicable Australian Standards; and

Certificate noted that the design was generally in accordance with Australian Standards


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2.111 B B26 (e) ensure that the system capacity has been designed in accordance with Australian Rainfall and Runoff (Engineers Australia, 2016) and Managing Urban Stormwater: Council Handbook {EPA, 1997) guidelines.

Certificate noted that the design was in accordance with Australian Rainfall and Runoff (Engineers Australia, 2016)

2.112 B B27 Rainwater Harvesting Prior to the commencement of construction, the Applicant must ensure that a rainwater reuse/harvesting system for the development is developed for the site. A rainwater re-use plan must be prepared and certified by an experienced hydraulic engineer.

Part of CC2 works not yet conducted at this stage. Non-compliant NC-09:

Not completed prior commencement of construction.

Non-compliant

2.113 B B28 Operational Noise - Design of Mechanical Plant and Equipment Prior to commencement of construction, the Applicant must incorporate the noise mitigation recommendations in the report titled Coffs Harbour Hospital Expansion SSD 8981 Construction and Operational Noise and Vibration Assessment Report, prepared by Arup, dated 4 June 2018, into the detailed design drawings. The Certifying Authority must verity that all reasonable and feasible noise mitigation measures have been incorporated into the design to ensure the development will not exceed the recommended operational noise levels identified in the report titled Coffs Harbour Hospital Expansion SSD 8981 Construction and Operational Noise and Vibration Assessment Report, prepared by Arup, dated 4 June 2018.

Part of CC2 works not yet conducted at this stage. Non-compliant NC-10:

Not completed prior commencement of construction.

Non-compliant

2.114 B B29 Mechanical Ventilation All mechanical ventilation systems must be designed in accordance with Part F4.5 of the BCA and must comply with the AS 1668.2-2012 The use of air-conditioning in buildings- Mechanical ventilation in buildings and AS/NZS 3666.1:2011 Air handling and water systems of buildings-Microbial control to ensure adequate levels of health and amenity to the occupants of the building and to ensure environment protection. Details must be submitted to the satisfaction of the Certifying Authority prior to the commencement of the relevant works.

Part of CC2 works not yet conducted at this stage. Not yet triggered

Not Triggered


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2.115 B B30 Access for People with Disabilities The works that are the subject of this application must be designed and constructed to provide access and facilities for people w1th a disability in accordance with the BCA Prior to the commencement of construction 1 the Certifying Authority must ensure that evidence of compliance with this condition from an appropriately qualified person is provided and that the requirements are referenced on any certified plans.

Disable Access & Egress- OC Access Installation Certificate - Early Works dated 10 July 2019 Part of building to be certified - Early works- car parking and associated pathways by iaccess Consultants Certifier: Richard Seidman (M PropDev, Diploma in Access ARB Reg No 4829, Accredited Access Consultant No 330, Livable Housing Register Assessor 10041) Provided to BCA on 25/7/2019.


This was not provided to Certifying Authority prior to construction.

Non-compliant

2.116 B B31 Car Parking and Service Vehicle Layout Compliance with the following requirements must be submitted to the satisfaction of the Certifying Authority prior to the commencement of construction:

Statement provided to Certifying Authority on 25/07/2019.


This was not provided to Certifying Authority prior to commencement of construction and it was noted that the design only allows for 1128 car parking spaces which is less than 1,133 on-site car parking spaces.

Non-compliant

2.117 B B31 (a) all vehicles must enter and leave the site in a forward direction;

compliant as per the Letter Coffs Harbour Hospital Expansion - External Parking Demand Analysis by GTA Consultants dated 11 April 2019.

2.118 B B31 (b) minimum of 1,133 on-site car parking spaces for use during operation of the development and designed in accordance with the latest version of AS2890.1;

The current design only allows for 1128.

2.119 B B31 (c) all demolition and construction vehicles (excluding worker vehicles) are to be contained wholly within the Site and vehicles must enter the Site before stopping;

Covered under CTMP

2.120 B B31 (d) the swept path of the longest vehicle entering and exiting the site in association with the new work, as well as manoeuvrability through the site, must be in accordance with AUSTROADS; and

Covered under CTMP

2.121 B B31 (e) the safety of vehicles and pedestrians accessing adjoining properties. where shared vehicle and pedestrian access occurs, is to be addressed.

Covered under CTMP

2.122 B B32 Bicycle Parking and End-of-Trip Facilities Compliance with the following requirements for secure bicycle parking and end-of-trip facilities must be submitted to the satisfaction of the Certifying Authority prior to the commencement of construction:

Part of CC2 not yet completed at this stage. Non-compliant NC-13:

This was not completed prior to commencement of construction.

Non-compliant

2.123 B B32 (a) the provision of a minimum 12 bicycle parking spaces;


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2.124 B B32 (b) the layout, design and security of bicycle facilities must comply with the minimum requirements of AS 2890.3:2015 Parking facilities. Bicycle parking, and be located in easy to access. well-lit areas that incorporate passive surveillance;

2.125 B B32 (c) the provision of end-of-trip facilities for staff in accordance with the ESD Design & As Built rating tool;

2.126 B B32 (d) appropriate pedestrian and cyclist advisory signs are to be provided; and

2.127 B B32 (e) all works/regulatory signposting associated with the proposed developments shall be at no cost to the relevant roads authority.

2.128 B B33 Public Domain Works Prior to the commencement of any footpath or public domain works, the Applicant must consult with Council and demonstrate to the Certifying Authority that the streetscape design and treatment meets the requirements of Council, including addressing pedestrian management. The Applicant must submit documentation of approval for each stage from Council to the Certifying Authority.

No footpath or public domain works conducted to date.

Not Triggered

2.129 B B34 Protection of Public Infrastructure Before the commencement of construction, the Applicant must:

Interface meetings were conducted, and Disruption Works Notice were sent to relevant owner and provider services. DWN-003 Site Establishment Staging dated 21 May 2019 sent to local health district for approval. All assets were owned by the hospital.


The dilapidation reports were not submitted to DPIE and Council prior to commencement of construction.

Non-Compliant

2.130 B B34 (a) consult with the relevant owner and provider of services that are likely to be affected by the development to make suitable arrangements for access to diversion, protection and support of the affected infrastructure;

2.131 B B34 (b) prepare a dilapidation report identifying the condition of all public infrastructure in the vicinity of the site (including roads, gutters and footpaths); and

6 Dilapidation Reports were prepared by Houspect NSW Pty Ltd sighted documents Ref 19-01161 inspection date 17/04/2019.

2.132 B B34 (c) submit a copy of the dilapidation report to the Planning Secretary, Certifying Authority and Council.

Provided to CA on 12/7/2019. Submitted to Council 30/07/2019. Sent to HI on 9/07/2019


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2.133 B B35 Compliance Reporting No later than two weeks before the date notified for the commencement of construction, a Compliance Monitoring and Reporting Program prepared in accordance with the Compliance Reporting Post Approval Requirements (Department 2018) must be submitted to the Department and the Certifying Authority. Compliance Reports of the project must be carried out in accordance with the Compliance Reporting Post Approval Requirements (Department 2018). The Applicant must make each Compliance Report publicly available 60 days after submitting it to the Department and notify the Department and the Certifying Authority in writing at least seven days before this is done.

Compliance Monitoring and Reporting Program submitted to PWC on 4 May 2019. Program sent to DPIE 30/5/19 Pre-construction Compliance Report initial submission - 10/07/2019 by CPB to PWC Rev 1 - 17/07/2019 Rev 2 - 31/07/2019

Note: Compliance Report due in December 2019.

Compliant

2.134 B B36 Notwithstanding the requirements of the Compliance Reporting Post Approval Requirements (Department 2018), the Planning Secretary may approve a request for ongoing annual operational compliance reports to be ceased where it has been demonstrated to the Planning Secretary's satisfaction that an operational compliance report has demonstrated operational compliance.

No requests to cease the ongoing annual operational compliance reports received to date.

Not Triggered

3.0 PART C - DURING CONSTRUCTION

3.1 C C1 Approved Plans on Site A copy of the approved and certified plans specifications and documents Incorporating conditions of approval and certification must be kept on the Site at all times and must be readily available for perusal by any officer of the Department, Council or the Certifying Authority.

Approved CEMP and sub-plans are kept on site; in the site office. Electronic copies kept in Aconex available to all and also provided with the s/c pack.

Compliant

3.2 C C2 SafeWork Requirements To protect the safety of work personnel and the public, the work site must be adequately secured to prevent access by unauthorised personnel, and work must be conducted at all times in accordance with relevant SafeWork requirements.

Hoarding installed, gates are locked at the end of the day, traffic controller manage enter to some of the sites. Hospital has CCTV that cover main site.

Compliant

3.3 C C3 Site Notice A site notice(s):

Site notice satisfying the dimension, materials and most of the information requirements, except for

Compliant


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3.4 C C3 (a) must be prominently displayed at the boundaries of the site for the purposes of informing the public of project details including, but not limited to the details of the Builder, Certifying Authority and Structural Engineer.

the details of the Structural Engineer. Note: Details of the Structural Engineer were included immediately after the audit, please refer to photo.

3.5 C C3 (b) is to satisfy all but not be limited to, the following requirements:

3.6 C C3 (b) (i) minimum dimensions of the notice must measure 841 mm x 594 mm (A1) with any text on the notice to be a minimum of 30-point type size;

3.7 C C3 (b) (ii)

the notice is to be durable and weatherproof and is to be displayed throughout the works period;

3.8 C C3 (b) (iii)

the approved hours of work, the name of the site/ project manager, the responsible managing company (if any), its address and 24-hour contact phone number for any inquiries, including construction/ noise complaint must be displayed on the site notice; and

3.9 C C3 (b) (iv)

the notice(s) is to be mounted at eye level on the perimeter hoardings/fencing and is to state that unauthorised entry to the site is not permitted.

3.10 C C4 Operation of Plant and Equipment All plant and equipment used on site, or to monitor the performance of the development must be:

Plant and equipment register was sighted with details of the excavators, concrete line pump, etc. About 49 items in the register. Log book was available for the Bob Cat No. 299D2 Posi sighted during the site walk. Also, asset inspection report for 299D2 Posi Bob Cat was completed on 28/8/19.

Compliant

3.11 C C4 (a) maintained in a proper and efficient condition; and

3.12 C C4 (b) operated in a proper and efficient manner.

3.13 C C5 Hoarding Requirements The following hoarding requirements must be complied with:

ATF fence along the site. No advertising sighted.

Compliant

3.14 C C5 (a) no third-party advertising is permitted to be displayed on the subject hoarding/ fencing;

3.15 C C5 (b) the construction site manager must be responsible for the removal of all graffiti from any construction hoardings or the like within the construction area within 48 hours of its application; and

No graffiti.


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3.16 C C5 (c) the Applicant must submit a hoarding application to Council for the installation of any hoardings over Council footways or road reserve.

No footways or road reserve.

3.17 C C6 No Obstruction of Public Way The public way (outside of any approved construction works zone) must not be obstructed by any materials, vehicles, refuse, skips or the like, under and circumstances, unless prior approval has been obtained from the relevant authority. Non-compliance with this requirement will result in the issue of a notice by the relevant Authority to stop all works on site.

No obstructions on public access sighted during the site inspection.

Compliant

3.18 C C7 Implementation of Management Plans The Applicant must carry out the construction of the development in accordance with the most recent version of the approved CEMP (including Sub-Plans).

CEMP has been implemented on site (24/6/19). A new update was made on 10/9/19 for waste management.

Compliant

3.19 C C8 Construction Hours Construction, including the delivery of materials to and from the site, may only be carried out between the following hours:

Induction and site notice include permitted working hours.

Compliant

3.20 C C8 (a) between 7am and 6pm, Mondays to Fridays inclusive; and

3.21 C C8 (b) between 8am and 1pm, Saturdays.

3.22 C C8 No work may be carried out on Sundays or public holidays.

None done to date

3.23 C C9 Activities may be undertaken outside of the hours in condition C8 if required:

No out of hours work conducted to date, one will be requested 13/9/19 for crane erection (on Saturday). OOH process included in the NVMP page 79

Compliant

3.24 C C9 (a) by the Police or a public authority for the delivery of vehicles, plant or materials; or

Not required

3.25 C C9 (b) in an emergency to avoid the loss of life, damage to property or to prevent environmental harm; or

During the gas pipe struck incident a notification to the client was made for the corrective actions to fix the gas pipe was around 6pm.

3.26 C C9 (c) where the works are inaudible at the nearest sensitive receivers; or


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3.27 C C9 (d) where a variation is approved in advance in writing by the Planning Secretary or her nominee if appropriate justification is provided for the works.

3.28 C C9 Notification of such activities must be given to affected residents before undertaking the activities or as soon as is practical afterwards.

Notification will happen through the disruption notice

3.29 C C10 Rock breaking, rock hammering, sheet piling, pile driving and similar activities may only be carried out between the following hours:

During the enabling works (June/July) some rock hammering activities were undertaken, but those were during the required hours.

Compliant

3.30 C C10 (a) 9am to 12pm, Monday to Friday;

3.31 C C10 (b) 2pm to 5pm Monday to Friday; and

3.32 C C10 (c) 9am to 12pm, Saturday.

3.33 C11 Operation of Plant and Equipment All plant and equipment used on site, or to monitor the performance of the development must be a) maintained in a proper and efficient condition; and b) operated in a proper and efficient manner.

Plant and equipment register was sighted with details of the excavators, concrete line pump, etc. About 49 items in the register. Log book available Bob Cat 299D2 Posi sighted during the site walk.

Compliant

3.34 C C12 Demolition Demolition work must comply with Australian Standard AS 2601-2001 The demolition of structures (Standards Australia, 2001). The work plans required by AS 2601-2001 must be accompanied by a written statement from a suitably qualified person that the proposals contained in the work plan comply with the safety requirements of the Standard. The work plans and the statement of compliance must be submitted to the Certifying Authority before the commencement of works.

Demolition Plan in place prepared by 'Coffs Harbour Demolitions' on the 3 July 2019 (rev.3) demolition of the two awnings ongoing (emergency department awning to be completed on 8/10/19). Demolition License AD210733 from 6/10/11 to 6/10/19 Reference to AS 2601-2001 included (page 49) Demolition Plan submitted to Blackett Maguire + Goldsmith on the 26/7/19 Demolition of the Ambulance Bay awning completed on 27/8/19

Compliant

3.35 C C13 Construction Traffic All construction vehicles (excluding worker vehicles) are to be contained wholly within the site, except if located in an approved on-street work zone, and vehicles must enter the site before stopping.

CEMP section 12.6 includes worker vehicle parking. The CTMP section 1.7 includes the traffic control measures. Induction covers traffic management and construction parking. The Traffic control plan was checked during this inspection and was implemented.

Compliant


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3.36 C C14 Road Occupancy Licence A Road Occupancy Licence must be obtained from the relevant road authority for any works that impact on traffic flows during construction activities.

ROL Licence No. 1233294 in place for intersection at the front of the construction pacific highway and Isles drive. License is granted from 24/7/19 to 1/11/19.

Compliant

3.37 C C15 Construction Noise Limits The development must be constructed to achieve the construction noise management levels detailed in the Interim Construction Noise Guideline (DECC, 2009). All feasible and reasonable noise mitigation measures must be implemented and any activities that could exceed the construction noise management levels must be identified and managed in accordance with the management and mitigation measures identified in the approved Construction Noise and Vibration Management Plan.

EIS measures has been implemented, but no noise monitoring has been carried out to date to validate the noise limits. Pilling works were completed within the work process in the NVMP (page 83 of the CEMP). Calibrated noise monitored equipment was requested on August 2019.

Opportunity of Improvement ###: CPB to conduct noise monitoring at this stage to validate that the current works are within the construction noise limits. Also, recommended to conduct noise monitoring when there are construction activities changes to validate construction noise limits were not exceeded and ensure controls be installed in place.

Compliant

3.38 C C16 The Applicant must ensure construction vehicles (including concrete agitator trucks) do not arrive at the site or surrounding residential precincts outside of the construction hours of work outlined under condition C8.

Traffic controllers man the gates, to monitor that nobody enters the site before the construction hours. No sensitive receivers, no noise complaints.

Compliant

3.39 C C17 The Applicant must implement, where practicable and without compromising the safety of construction staff or members of the public, the use audible movement alarms of a type that would minimise noise impacts on surrounding noise sensitive receivers.

Beepers and quakers were installed on mobile plant and vehicle used at the project.

Compliant

3.40 C C18 Any noise generated during construction of the development must not be offensive noise within the meaning of the Protection of the Environment Operations Act 1997 or exceed approved noise limits for the site.

Pilling works were completed within the work process in the NVMP (page 83 of the CEMP).

Compliant

3.41 C C19 Vibration Criteria Vibration caused by construction at any residence or structure outside the site must be limited to:

Vibration monitoring equipment were installed. Reports were being generated weekly. Sighted Vibration monitoring report from 2/8/19 kept in Aconex and send to PwC on weekly basis. J&J acoustic consultants provided the vibration limits to CPB on the 5/9/19.

Compliant


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3.42 C C19 (a) for structural damage, the latest version of DIN 4150-3 (1992-02) Structural vibration - Effects of vibration on structures (German Institute for Standardisation, 1999); and

Nil exceedance reported to date.

3.43 C C19 (b) For human exposure, the acceptable vibration values set out in the Environmental Noise Management Assessing Vibration: a technical guideline (DEC, 2006) (as may be updated or replaced from time to time).

Section 4.2 of the NVMP defined the construction vibration criteria in accordance with ICNG.

3.44 C C20 Vibratory compactors must not be used closer than 30 metres from residential buildings unless vibration monitoring confirms compliance with the vibration criteria specified in condition C19

No residential buildings within 30mts. No exceedances reported.

Compliant

3.45 C C21 The limits in conditions C19 and C20 apply unless otherwise outlined in a Construction Noise and Vibration Management Plan, approved as part of the CEMP required by condition B5 of this consent.

NVMP defined the construction vibration criteria. Limits of condition C19 and C20 are applied.

Compliant

3.46 C C22 Dust Minimisation The Applicant must take all reasonable steps to minimise dust generated during all works authorised by this consent.

Water cart in place constantly going around the site. Compliant

3.47 C C23 During construction, the Applicant must ensure that: Compliant

3.48 C C23 (a) exposed surfaces and stockpiles are suppressed by regular watering;

Water suppression for stockpile areas.

3.49 C C23 (b) all trucks entering or leaving the site with loads have their loads covered;

Trucks leaving the site were covered

3.50 C C23 (c) trucks associated with the development do not track dirt onto the public road network;

Street sweeper comes to site twice a week, there is also a bob cat with sweeper and is used on a daily basis.

3.51 C C23 (d) public roads used by these trucks are kept clean; and Road was clean and free of dirt.

3.52 C C23 (e) land stabilisation works are carried out progressively on site to minimise exposed surfaces.

Land to be stabilised when required e.g. after completing the site compound.


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3.53 C C24 Erosion and Sediment Control All erosion and sediment control measures, must be effectively implemented and maintained at or above design capacity for the duration of the construction works and until such time as all ground disturbed by the works have been stabilised and rehabilitated so that it no longer acts as a source of sediment.

It was noted during the site walk that that a lining on the catch drain needs to be installed at the western carpark. Erosion and Sedimentation Control Plan to be updated and provided to us by next week. Note: Catch drain was lined immediately after the audit. Refer to photos in Appendix E.

Compliant

3.54 C C25 Imported Soil The Applicant must:

Only quarry products received on site. Sighted dockets: 24/7/19 docket no. 15035372 from Boambee Quarry transported by JNC group 47.24 (gross) - 14.92 (tare) = 32.32tons 22/7/19 docket no. 15035269 = 32.62tons.

Compliant

3.55 C C25 (a) ensure that only Virgin Excavated Natural Material(VENM), Excavated Natural Material (ENM); or other material approved in writing by EPA is brought onto the site;

3.56 C C25 (b) keep accurate records of the volume and type of fill to be used; and

Records are sent digitally and saved in local server.

3.57 C C25 (c) make these records available to the Certifying Authority upon request.

Noted

3.58 C C26 Disposal of Seepage and Stormwater Any seepage or rainwater collected on-site during construction or groundwater must not be pumped to the street stormwater system unless separate prior approval is given in writing by the EPA in accordance with the Protection of the Environment Operations Act 1997.

Soil and water management controls are implemented. No discharge of stormwater or seepage to date. Stormwater pits were protected with sand bags. Any groundwater will be running to the basin and then filtered.

Compliant

3.59 C C27 Tree Protection For the duration of the construction works:

Compliant

3.60 C C27 (a) only trees identified in the Arboricultural Impact Assessment, prepared by ArborSafe, dated 2 July 2018 are removed;

Arboricultural Impact Assessment, prepared by ArborSafe, dated 2 July 2018 sighted. Assessment indicates the trees to be protected and trees to be removed.

3.61 C C27 (b) All trees on the site except those identified in condition C28 (a) must be suitably protected at all times during construction as per recommendations of the Arboriculture Impact Assessment, prepared by ArborSafe, dated 2. July 2018;

Permit to clear land and or vegetation presented dated 18/7/19 permit No. 15. Pre-clearing inspection checklist was completed on 18/7/19 to 20/7/19 by CPB.


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3.62 C C27 (c) If access to the area within any protective barrier is required during the works, it must be carried out under the supervision of a qualified arborist. Alternative tree protection measures must be installed, as required. The removal of tree protection measures, following completion of the works, must be carried out under the supervision of a qualified arborist and must avoid both direct mechanical injury to the structure of the tree and soil compaction within the canopy or the limit of the former protective fencing, whichever is the greater;

No access has been required within protective barrier.

3.63 C C27 (d) street trees must not be trimmed or removed unless It forms a part of this development consent or prior written approval from Council's obtained or is required in an emergency to avoid the loss of life or damage to property; and

No street trees removed

3.64 C C27 (e) All street trees must be protected at all times during construction. Any tree on the footpath, which is damaged or removed during construction due to an emergency must be replaced, to the satisfaction of Council.

Noted

3.65 C C28 Bushfire Protection During construction, the property around the building for a distance of 60 m shall be managed as an asset protection zone- inner protection area (IPA) as outlined within section 4.1.3 and Appendix 5 of Planning for Bush Fire Protection 2006 and the NSW Rural Fire Service's Standards for Asset Protection Zones.

Hot works permit process in place and fire extinguishers; also hazardous chemicals contained and bunded; this is monitor through the site inspections

Compliant

3.66 C C29 The Applicant must construct the development in accordance with sections 3 and 5 (BAL 12.5) Australian Standard AS3959-2009 Construction of buildings in bushfi.re-prone areas or NASH Standard (1 July 2014 updated) National Standard Steel Framed Construction in Bushfire Areas- 2014 as appropriate and section A3.7 Addendum Appendix 3 of Planning for Bush Fire Protection 2006.

During the site walk, fire extinguishers were compliant. Chemicals have been bunded.

Compliant

3.67 C C30 The Applicant must construct internal roads in accordance with the following requirements of Planning for Bush Fire Protection 2006;

No internal roads required.

Not Triggered


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3.68 C C30 (a) traffic management devices are constructed to facilitate access by emergency services vehicles;

Access points for all emergency vehicles are in place.

3.69 C C30 (b) a minimum vertical clearance of 4m to any overhanging obstructions, including tree branches, is maintained;

No overhead obstacles.

3.70 C C30 (c) Hydrants are to be located in accordance with section 4.1.3(1) of Planning for Bush Fire Protection 2006.

Hydrants in place for existing hospital.

3.71 C C31 Waste Storage and Processing Waste must be secured and maintained within designated waste storage areas at all times and must not leave the site onto neighbouring public or private properties.

Sighted skip bins on site, well maintained and empty as required. Refer to Photos from site walk.

Compliant

3.72 C C32 All waste generated during construction must be assess, classified and managed in accordance with the Waste Classification Guidelines Part 1: Classifying Waste (EPA, 2014).

Waste register maintained in synergy system included waste recycled, waste landfill. Section 143 acceptance from the receiver for spoil dated 29/7/19 was sighted. Classification documentation ok.

Compliant

3.73 C C33 The body of any vehicle or trailer used to transport waste or excavation spoil must be covered before leaving the premises to prevent any spillage or escape of any dust, waste of spoil. Mud, splatter, dust and other material likely to fall from or be cast off the wheels, underside or body of any vehicle, trailer or motorised plant leaving the site must be removed before leaving the premises.

Handy bins for waste. Compliant

3.74 C C34 The Applicant must ensure that concrete waste and rinse water are not disposed of on the site and are prevented from entering any natural or artificial watercourse or stormwater system.

No washing of concrete waste onsite as the concrete supplier depot was just near the work site.

Not Triggered


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3.75 C C35 Unexpected Finds Protocol - Aboriginal Heritage In the event that surface disturbance identifies a new Aboriginal object, all works must halt in the immediate area to prevent any further impacts to the object(s). A suitably qualified archaeologist and the registered Aboriginal representatives must be contacted to determine the. significance of the objects. The site is to be registered in the Aboriginal Heritage Information Management System (AHIMS) which 1s managed by OEH and the management outcome for the site included in the information provided to AHIMS. The Applicant must consult with the Aboriginal community representatives, the archaeologists and OEH to develop and implement management strategies for all objects/sites. Works shall only recommence with the written approval of OEH.

No aboriginal objects found. Not Triggered

3.76 C C36 Unexpected Finds Protocol - Historic Heritage If any unexpected archaeological relics are uncovered during the work, then all works must cease immediately in that area and the OEH Heritage Division contacted. Depending on the possible significance of the relics, an archaeological assessment and management strategy may be required before further works can continue in that area. Works may only recommence with the written approval of Heritage Division of the OEH.

No archaeological relics found. Not Triggered

3.77 C C37 Handling Asbestos The Applicant must carry out works involving asbestos material in accordance with Work Health and Safety Act 2011, Work Health and Safety Regulation 2017 and Safe Work Australia Code of Practice How to Manage and Control Asbestos in the Workplace (February 2016), including contactors who hold a current Safe Work Asbestos or Demolition Licence and any other current Safe Work Licence required. The Applicant must notify SafeWork NSW in accordance with the relevant policy prior to the commencement of works involving asbestos material. Waste must be transported by an appropriately licensed transporter and

No asbestos found to date Not Triggered


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disposed to a facility that is licensed to receive that class of waste.

3.78 C C38 Incident Notification, Reporting and Response The Department must be notified in writing to [email protected] immediately after the Applicant becomes aware of an incident. The notification must identify the development (including the development application number and the name of the development if it has one) and set out the location and nature of the incident. Subsequent notification must be given, and reports submitted in accordance with the requirements set out ln Appendix 1.

There were two reportable incidents noted:

1. Incident report was presented dated 13/7/19. Incident was that a gas main service was struck.

2. Incident Report 191004 – bio-retention basin within the wetlands.

Details of incident reports Refer to Condition Appendix 1.


Evidence of notification to DPIE on incidents reported were not provided.

Non-Compliant


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3.79 C C39 Non-compliance Notification The Department must be notified in writing to [email protected] within seven days after the Applicant becomes aware of any non-compliance. The Certifying Authority must also notify the Department in writing to [email protected] within seven days after they identify any non-compliance. The notification must identify the development and the application number for it, set out the condition of consent that the development is non-compliant with, the way in which it does not comply and the reasons for the non-compliance (if known) and what actions have been, or will be, undertaken to address the non-compliance. A non-compliance which has been notified as an incident does not need to also be notified as a non-compliance.

No non-compliant to date. Not Triggered

3.80 C C40 Revision of Strategies Plans and Programs Within three months of:

CEMP was updated 10/9/19 to capture flooding, waste and traffic management (Rev.4)

Note: The Department and the Certifying Authority must be notified in writing that a review and update of the CEMP was being carried out within three months from 12/10/2019.

Compliant

3.81 C C40 (a) the submission of a compliance report under condition B35;

3.82 C C40 (b) the submission of an incident report under condition C38; Incident report was sent to PwC and HI.

CEMP to be updated as required.

3.83 C C40 (c) the submission of an Independent Audit under condition C42;

CEMP was updated after this audit to include monitoring program.

3.84 C C40 (d) the issue of a direction of the Planning Secretary under condition A2 which requires a review,

3.85 C C40 the strategies, plans and programs required under this consent must be reviewed, and the Department and the Certifying Authority must be notified in writing that a review is being carried out.


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3.86 C C41 If necessary to either improve the environmental performance of the development, cater for a modification or comply with a direction, the strategies, plans and programs required under this consent must be revised, to the satisfaction of the Certifying Authority. Where revisions are required, the revised document must be submitted to the Certifying Authority for approval within six weeks of the review. Note: This is to ensure strategies, plans and programs are updated on a regular basis and to incorporate any recommended measures to improve the environmental performance of the development.

Based on the outcome Incident no.1 - bio-retention and the meeting conducted with Council Planning and HI the following documents were revised and finalised and submitted to council

and the Certifier to satisfy condition B26:

bio retention basin noting Councils comments.

These documents were forwarded to the relevant parties on the 27th of September 2019.

Note: The Department and the Certifying Authority must be notified in writing that a review and update of the CEMP was being carried out within three months from 12/10/2019.

Compliant

3.87 C C42 Independent Environmental Audit No later than two months after the date notified for the commencement of construction, an Independent Audit Program prepared in accordance with the Independent Audit Post Approval Requirements (Department 2018) must be submitted to the Planning Secretary and the Certifying Authority.

Audit program was prepared on 24/5/19 and sent to DPIE 29/5/19. Email with approval of auditors was received 21/5/19.

Compliant

3.88 C C43 Independent Audits of the development must be carried out in accordance with:

Compliant

3.89 C C43 (a) the Independent Audit Program submitted to the Department and the Certifying Authority under condition C42 of this consent; and

This is the first audit. Audit report followed the methodology from the IAPAR document.

3.90 C C43 (b) the requirements for an Independent Audit Methodology and Independent Audit Report in the Independent Audit Post Approval Requirements (Department 2018).

3.91 C C44 In accordance with the specific requirements in the Independent Audit Post Approval Requirements (Department 2018), the Applicant must:

This is the first independent environmental audit. Responses to the report will be carried out in accordance DPIE and IAPAR Document 2018.

Not Triggered

3.92 C C44 (a) review and respond to each Independent Audit Report prepared under condition C42 of this consent;

3.93 C C44 (b) submit the response to the Department and the Certifying Authority; and


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3.94 C C44 (c) make each Independent Audit Report and response to it publicly available within 60 days after submission to the Department and notify the Department and the Certifying Authority in writing at least seven days before this is done.

3.95 C C45 Notwithstanding the requirements of the Independent Audit Post Approval Requirements (Department 2018), the Planning Secretary may approve a request for ongoing annual operational audits to cease, where i t has been demonstrated to the Planning Secretary's satisfaction that ongoing operational audits are no longer required.

No request to cease the ongoing annual operational audits received to date.

Not Triggered

6.0 APPENDIX 1 WRITTEN INCIDENT NOTIFICATION AND REPORTING

6.1 Appx 1 A written incident notification addressing the requirements set out below must be emailed to the Department at the following address: [email protected] within seven days after the Applicant becomes aware of an incident. Notification is required to be given under this condition even if the Applicant fails to give the notification required under condition C39 or, having given such notification, subsequently forms the view that an incident has not occurred.

There were 2 incidents reported to date:

1. Incident report presented dated 13/7/19. Incident was that a gas main service was struck. Report included root cause, photos and corrective actions. ICAM Investigation completed on 23/7/19. Corrective actions included: permit to have accurate scope of works, just culture process used by CPB, toolbox talk with contractor. A SHE Flash Report dated 17/7/19 was also prepared; this was classified as a Class 2 incident. Notification from CPB to PwC was made on 19/7/19.

2. Incident report 191004 - On Wednesday 4th September 2019 a report from Health Infrastructure’s (HI) environmental consultant was communicated to CPB.

The report brought to CPB’s attention that the bio-retention basin for the new western carpark was encroached into previously cleared mapped coastal wetland area to the south west of the western car park.

Notification to DPIE on incident was not provided.

Non-Compliant

6.2 Appx 2 Written notification of an incident must: Sighted notification including: Compliant


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6.3 Appx 2 (a) identify the development and application number; Reference to SSD 8981

6.4 Appx 2 (b) provide details of the incident (date, time, location, a brief description of what occurred and why it is classified as an incident);

1. Incident report presented dated 13/7/19. Incident was that a gas main service was struck. Report included root cause, photos and corrective actions. ICAM Investigation completed on 23/7/19. Corrective actions included: permit to have accurate scope of works, just culture process used by CPB, toolbox talk with contractor. A SHE Flash Report dated 17/7/19 was also prepared; this was classified as a Class 2 incident.

Notification from CPB to PwC was made on 19/7/19.

Incident Date 3/7/19, time 9:50am, location, description and required details as per this condition were included. Project Manager (Jason Ryan) from PwC was notified.

2. Incident Report 191004: No. 01 D&C Contract

Expansion of Coffs Harbour Hospital Expansion (CHHE) Contract No: HI18484

Incident: That the bio-retention basin for the new western carpark was encroached into previously cleared mapped coastal wetland area to the south west of the western car park.

CPB Action: Work ceased immediately and an investigation was initiated by CPB in consultation with TTW, CPBs Civil Engineer, regarding the design. TTW drew CPBs attention to the Council mapping and suggested that an ecologist be engaged to consider the impact. A meeting with the Coffs Harbour City Council was arranged for the 23rd of September 2019.

The outcome of the above meeting was to provide the following finalised documents to council

and the Certifier to satisfy condition B26:

6.5 Appx 2 (c) identify how the incident was detected;

6.6 Appx 2 (d) identify when the applicant became aware of the incident;

6.7 Appx 2 (e) identify any actual or potential non-compliance with conditions of consent;

6.8 Appx 2 (f) describe what immediate steps were taken in relation to the incident;

6.9 Appx 2 (g) identify further action(s) that will be taken in relation to the incident; and

6.10 Appx 2 (h) identify a project contact for further communication regarding the incident.


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• Final flood and MUSIC modelling

• Final biodiversity report for CHHE bio retention basin noting Councils comments.

These documents were forwarded to the relevant parties on the 27th of September 2019

6.11 Appx 3 Within 30 days of the date on which the incident occurred or as otherwise agreed to by the Planning Secretary, the Applicant must provide the Planning Secretary and any relevant public authorities (as determined by the Planning Secretary) with a detailed report on the incident addressing all requirements below, and such further reports as may be requested.

Detailed reports for the 2 incidents were provided by CPB to PwC.


There was no evidence available to indicate that incident reports were provided to DPIE within 30 days of the date which incidents occurred for the gas main strike.

Non-Compliant

6.12 Appx 4 The Incident Report must include: 1. Incident report sighted dated 13/7/19 included incident summary, root cause, photos and corrective actions. ICAM Investigation completed on 23/7/19.

2. Incident report 191004 included summary of incident, outcome of the incident, details of action, and communication with stakeholders.

Compliant

6.13 Appx 4 (a) a summary of the incident;

6.14 Appx 4 (b) outcomes of an incident investigation, including identification of the cause of the incident;

6.15 Appx 4 (c) details of the corrective and preventative actions that have been, or will be, implemented to address the incident and prevent recurrence; and

6.16 Appx 4 (d) details of any communication with other stakeholders regarding the incident.


Appendix E. Audit Photos

Photo 1 – Site notice at project entrance Photo 2 – Swale were lined with geofabric.


Photo 3 – Water cart in operation Photo 4 – Chemical storage and spill kit.

Photo 5 – Rumble grid installed at the site access/egress. Photo 6 – Pits were covered with silt fence cloth.


Photo 7 – Site delineation and pedestrian access to hospital were set up. Photo 8 – Installation of sediment fence was conducted during site inspection.

Photo 9 – Noise and vibration monitoring was installed inside the hospital building adjacent to the construction area.

Photo 10 – Exclusion zone set up during utility works


Photo 11 – Stockpile area Photo 12 – Installation of the site offices at the car park area.


Appendix F. Consultation Records



* Note:

In response to the above email a verbal response was received on the 11 September 2019 at 3.06pm from Ms Kate Moore - A/Principal Compliance Officer (Social Infrastructure) with feedback regarding the project. It was advised to focus on the compliance with the IAPAR document and SSD Condition C38 and Appendix 1 – Incident Management.

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