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Cohort Graduation Cohort Graduation

Rate ValidationRate ValidationOffice of Assessment and Information Services

Oregon Department of Education

April 9, 2010

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Cohort Validation TimelineCohort Validation Timeline April 8 – District Validation Window April 8 – District Validation Window

Opens.Opens. April 15, 22, 29 – Refresh of district April 15, 22, 29 – Refresh of district

validation datavalidation data May 4 – Validation window closes May 4 – Validation window closes (please don’t wait until the last week (please don’t wait until the last week to submit appeals)to submit appeals) May 10 – Final District PreviewMay 10 – Final District Preview May 12 – Press ReleaseMay 12 – Press Release

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What is a Cohort?What is a Cohort? A cohort is a set of students who first A cohort is a set of students who first

entered high school (anywhere in Oregon, entered high school (anywhere in Oregon, the U.S., or elsewhere) during a particular the U.S., or elsewhere) during a particular school year.school year.

The 2005-06 cohort is the set of students The 2005-06 cohort is the set of students who first entered high school who first entered high school anywhere anywhere during the 2005-06 school year. This is the during the 2005-06 school year. This is the graduating class of 2008-09.graduating class of 2008-09.

Note: High school entry years are not reassigned Note: High school entry years are not reassigned when a student transfers between schoolswhen a student transfers between schools..

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Student OutcomesStudent OutcomesAll students with a high school entry year of 2005-All students with a high school entry year of 2005-

06 are assigned an outcome:06 are assigned an outcome:1.1. Graduate: regular high school diploma.Graduate: regular high school diploma.2.2. Exempt: Transfer, move to home schooling, Exempt: Transfer, move to home schooling,

emigrate, or are deceased.emigrate, or are deceased.3.3. Other Completers: Received an Adult High School Other Completers: Received an Adult High School

Diploma, Modified Diploma, GED or Alternative Diploma, Modified Diploma, GED or Alternative Certificate.Certificate.

4.4. Continuing enrollment in 2009-10.Continuing enrollment in 2009-10.5.5. Non Completers/Dropouts/Not Continuing Non Completers/Dropouts/Not Continuing

Enrollment.Enrollment.

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What is the Four-year What is the Four-year Cohort Graduation Rate?Cohort Graduation Rate?

The Four-year Cohort Graduation Rate The Four-year Cohort Graduation Rate (CGR) is the percent of students who (CGR) is the percent of students who receive a receive a regular diploma regular diploma within four years within four years of first entering high school. of first entering high school.

The rate for a particular school takes into The rate for a particular school takes into account transfers into and out of the account transfers into and out of the school during the four years.school during the four years.

Logging on to Logging on to the Validation Sitethe Validation Site

1.1. Log on to the secure district site at: Log on to the secure district site at: https://district.ode.state.or.us/apps/login/dhttps://district.ode.state.or.us/apps/login/default.aspxefault.aspx

2.2. Select the application called: Report Select the application called: Report Card/AYP.Card/AYP.

3.3. Use the first pull-down to select the entire Use the first pull-down to select the entire district, or individual schools.district, or individual schools.

4.4. Select the pull-down menu option: High Select the pull-down menu option: High School Cohort Graduation Rate 2008-2009.School Cohort Graduation Rate 2008-2009.

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District Validation ViewDistrict Validation View

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Validation NotesValidation Notes The counts in the “Continuing The counts in the “Continuing

Enrollment” and “Non Completers” Enrollment” and “Non Completers” categories will shift when we refresh categories will shift when we refresh the data on April 15.the data on April 15.

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Instructions Instructions and and

Accepting or Accepting or AppealingAppealing

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Acceptance or AppealsAcceptance or Appeals

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Appeals ErrorAppeals Error

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Data SourcesData SourcesODE used records from the following:ODE used records from the following:Annual ADM for 04-05 to 08-09Annual ADM for 04-05 to 08-09Early Leavers for 05-06 to 08-09Early Leavers for 05-06 to 08-09High School Completers for 05-06 to 08-09High School Completers for 05-06 to 08-0922ndnd period Cumulative ADM for 09-10 period Cumulative ADM for 09-10SSID high school entry yearSSID high school entry yearCohort Spreadsheet SurveyCohort Spreadsheet SurveyLEP Collection for 05-06 to 08-09LEP Collection for 05-06 to 08-09SECC Collections, Child Find, June Exit for 05-06 SECC Collections, Child Find, June Exit for 05-06 to 08-09to 08-09Spring Membership for 05-06 to 08-09 Spring Membership for 05-06 to 08-09

HS Entry YearHS Entry Year

4-year Cohort HS Entry Year: This 4-year Cohort HS Entry Year: This indicates the first year that the indicates the first year that the members of this cohort were enrolled in members of this cohort were enrolled in a high school grade (9-12).a high school grade (9-12).

Data Sources: Cohort Survey, Annual ADM Data Sources: Cohort Survey, Annual ADM for 2004-05 to 2008-09, SSIDfor 2004-05 to 2008-09, SSID

Note: Students who are retained in a grade do not have Note: Students who are retained in a grade do not have their entry year changed.their entry year changed.

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Subgroups ShownSubgroups Shown Total (Tot)Total (Tot) Male (M)Male (M) Female (F)Female (F) American Indian (AM)American Indian (AM) Asian (AS)Asian (AS) African American (BL)African American (BL) Hispanic (HI)Hispanic (HI) White (WH)White (WH) Multi-ethnic (MU)Multi-ethnic (MU) Declined (DC)Declined (DC) Economically Economically

disadvantaged (ECODIS)disadvantaged (ECODIS)

Non-economically Non-economically disadvantaged disadvantaged (WOECODIS)(WOECODIS)

Limited English Proficient Limited English Proficient (LEP)(LEP)

Non-LEP (NONLEP)Non-LEP (NONLEP) Students with disabilities Students with disabilities

(WDIS)(WDIS) Students without Students without

disabilities (WODIS)disabilities (WODIS) Talented and Gifted (TAG)Talented and Gifted (TAG) Non-TAG (WOTAG)Non-TAG (WOTAG)

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Subgroup MembershipSubgroup Membership Race/Ethnicity/GenderRace/Ethnicity/Gender

– Based on student outcome record (sometimes Based on student outcome record (sometimes an enrollment record).an enrollment record).

Students with disabilities, economically Students with disabilities, economically disadvantaged, limited English proficient, disadvantaged, limited English proficient, TAGTAG– Based on whether the student was classified in Based on whether the student was classified in

these subgroups at any time during high these subgroups at any time during high schoolschool

Unadjusted Cohort from Unadjusted Cohort from 2005-06 to 2008-092005-06 to 2008-09

The count of students whose high school The count of students whose high school entry year is determined to be 2005-06 and entry year is determined to be 2005-06 and whose last record in a diploma granting whose last record in a diploma granting district/high school was this district/school. district/high school was this district/school. This includes student who transfer into the This includes student who transfer into the school or district after ninth grade.school or district after ninth grade.Data Sources: Cohort Survey, Annual ADM, Early Data Sources: Cohort Survey, Annual ADM, Early Leavers, HS Completers, SSID.Leavers, HS Completers, SSID.Note: Students are never assigned to a JDEP or to Note: Students are never assigned to a JDEP or to programs.programs.

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Transfer OutTransfer OutThis category contains all students in the institution’s This category contains all students in the institution’s unadjusted cohort but who:unadjusted cohort but who:Transferred to another state – cohort surveyTransferred to another state – cohort surveyEmigrated – HS completer code ’14’ (honorary Emigrated – HS completer code ’14’ (honorary

diploma), cohort surveydiploma), cohort surveyTransferred to a private school – cohort surveyTransferred to a private school – cohort surveyLeft for home schooling EL code ‘03’, cohort Left for home schooling EL code ‘03’, cohort surveysurveyDate Sources: Early Leavers, High School Completers, Date Sources: Early Leavers, High School Completers, cohort survey.cohort survey.Note: These outcomes must be with 14 days of the last event for the Note: These outcomes must be with 14 days of the last event for the student. Cumulative ADM codes were used for event in summer 2009.student. Cumulative ADM codes were used for event in summer 2009.

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DeceasedDeceased

Students reported with Early Leaver Students reported with Early Leaver code ’02’.code ’02’.

Date Sources: Early Leavers, cohort Date Sources: Early Leavers, cohort survey.survey.

Note: These outcomes must be the last event for the Note: These outcomes must be the last event for the student.student.

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Who is NOT exempted?Who is NOT exempted?

The following situations do NOT exempt a The following situations do NOT exempt a student from an institution:student from an institution:

Transfer to an alternative program within Transfer to an alternative program within the district;the district;

Transfer to a JDEP.Transfer to a JDEP.

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Adjusted CohortAdjusted Cohort

The unadjusted cohort with the The unadjusted cohort with the transfers out and deceased students transfers out and deceased students removed. removed. This will be the denominator for the This will be the denominator for the cohort rate.cohort rate.

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Regular High School DiplomasRegular High School Diplomas

Students reported with HS Completer codes Students reported with HS Completer codes ‘10’ and ‘12’. This includes diplomas ‘10’ and ‘12’. This includes diplomas awarded by August 31, 2009.awarded by August 31, 2009.This will be the numerator for the cohort This will be the numerator for the cohort rate.rate.Date Sources: High School Completers, Cohort Date Sources: High School Completers, Cohort Survey.Survey.

Note: The resident district and school on the diploma record Note: The resident district and school on the diploma record become the accountable institutions for the student. If the become the accountable institutions for the student. If the school is now closed this student reverts to the district.school is now closed this student reverts to the district.

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Cohort Grad RateCohort Grad Rate

The four-year cohort graduation rate The four-year cohort graduation rate for the 2005-06 high school entry year for the 2005-06 high school entry year cohort:cohort:

Regular High School DiplomasRegular High School Diplomas____________________________________________________________________________________________________________________________________________________________________________________

Adjusted Cohort from 2005-06 to 2008-Adjusted Cohort from 2005-06 to 2008-0909

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Adult HS DiplomaAdult HS Diploma

Students reported with Early Leaver Students reported with Early Leaver Code ‘04’, through matching with Code ‘04’, through matching with CCWD data, or in the cohort survey.CCWD data, or in the cohort survey.

Date Sources: Early Leavers, CCWD, Date Sources: Early Leavers, CCWD, Cohort Survey.Cohort Survey.

Note: These are not counted as regular high Note: These are not counted as regular high school diplomas.school diplomas.

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Modified DiplomaModified Diploma

Students reported with HS completer Students reported with HS completer code ‘11’ or in the cohort survey.code ‘11’ or in the cohort survey.

Date Sources: HS Completers, Cohort Date Sources: HS Completers, Cohort Survey.Survey.

Note: A student who continues to enroll in their fifth Note: A student who continues to enroll in their fifth year, but has attained a modified diploma by the end year, but has attained a modified diploma by the end of their fourth year will be classified in this category.of their fourth year will be classified in this category.

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Alternative CertificateAlternative Certificate

Students reported with HS Completer Students reported with HS Completer code ‘13’.code ‘13’.

Date Sources: HS Completers, Cohort Date Sources: HS Completers, Cohort Survey.Survey.

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GEDGED

Students reported with Early Leaver Students reported with Early Leaver code ‘05’ or are matched to CCWD code ‘05’ or are matched to CCWD data.data.

Date Sources: HS Completers, CCWD, Date Sources: HS Completers, CCWD, cohort survey.cohort survey.

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Continuing EnrollmentContinuing Enrollment

Students reported in Cumulative ADM Students reported in Cumulative ADM with enrollment after 8/31/2009 and with enrollment after 8/31/2009 and who have not received a credential.who have not received a credential.

Date Sources: Cumulative ADMDate Sources: Cumulative ADM

Note: Continuing enrollment students who had Note: Continuing enrollment students who had attained an Adult HS Diploma, Modified, Alt attained an Adult HS Diploma, Modified, Alt Certificate or GED are reported in those Certificate or GED are reported in those categories.categories.

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Non-Completers/Non-Completers/Dropouts/Not ContinuingDropouts/Not Continuing

Students reported with Early Leavers Students reported with Early Leavers code ‘01’,‘06’, ‘07’, ‘08’ or whose code ‘01’,‘06’, ‘07’, ‘08’ or whose last record is an Annual ADM record last record is an Annual ADM record without an accompanying HSC or EL without an accompanying HSC or EL record.record.

Date Sources: Early Leavers, Annual Date Sources: Early Leavers, Annual ADM, cohort survey.ADM, cohort survey.

Note: Dropout events that are followed by an Note: Dropout events that are followed by an enrollment event are not included.enrollment event are not included.

Additional Additional Processing Processing

RulesRules

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Outcome HierarchyOutcome HierarchyRank Outcome Source Notes

1. Regular Diploma HSC2. Deceased EL3. Emigrated (Honorary) HSC Must be last event4. Transferred to Home School,

Private School, or outside OREL,

SurveyMust be last event

5. Adult High School Diploma EL, CCWD6. Modified Diploma HSC7. GED EL, CCWD8. Alternative Certificate HSC9. Continuing Enrollment cumADM10. Withdrew to a Program (LCTC,

etc)EL

11. Last record is enrollment ADM Must be last event12. Non-Graduate/Non-continuing/

dropoutEL

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Assigning Students to DistrictsAssigning Students to Districts By a “district” we mean any regular school By a “district” we mean any regular school

district, including YCEP, but excluding JDEP and district, including YCEP, but excluding JDEP and ESDs.ESDs.

Students are assigned to the last district the Students are assigned to the last district the student was enrolled at:student was enrolled at:– Regular diplomas are assigned to the reporting district.Regular diplomas are assigned to the reporting district.– Exempted, other completers, non-graduates, and Exempted, other completers, non-graduates, and

students who withdrew are assigned to the last district students who withdrew are assigned to the last district they were enrolled at, as evidenced by:they were enrolled at, as evidenced by:

The district in their leaver or completer record (if any The district in their leaver or completer record (if any – we exclude JDEP and ESD)– we exclude JDEP and ESD)

Lacking a leaver/completer record in a district we use Lacking a leaver/completer record in a district we use the last district the student was enrolled in.the last district the student was enrolled in.

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Assigning Students to SchoolsAssigning Students to Schools

By a “high school” we mean any regular By a “high school” we mean any regular school that receives an AYP report and school that receives an AYP report and includes grades 10 or higher.includes grades 10 or higher.

Once a student is assigned to an Once a student is assigned to an Accountable District, we assign students to Accountable District, we assign students to the last diploma granting school the the last diploma granting school the student was resident at within the districtstudent was resident at within the district

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Assigning Schools (cont’d)Assigning Schools (cont’d)

Regular diplomas are assigned to the reporting Regular diplomas are assigned to the reporting school.school.

Exempted students, other completers, non-Exempted students, other completers, non-graduates, and students who withdrew are graduates, and students who withdrew are assigned to the last high school (if any) they were assigned to the last high school (if any) they were enrolled at in their accountable district, as enrolled at in their accountable district, as evidenced by:evidenced by:– The high school in their leaver or completer record (if The high school in their leaver or completer record (if

any – we exclude JDEP and ESD, and non high schools)any – we exclude JDEP and ESD, and non high schools)– Lacking a leaver/completer record in a district we use Lacking a leaver/completer record in a district we use

the last high school the student was enrolled at in the the last high school the student was enrolled at in the district. district.

Validation Validation StepsSteps

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Major Data Points to ReviewMajor Data Points to Review

Review HS entry yearReview HS entry year Accountable InstitutionAccountable Institution Transfers outTransfers out Outcomes (particularly regular Outcomes (particularly regular

diplomas)diplomas) DemographicsDemographics

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How to Submit AppealsHow to Submit Appeals

There will be a two-step process for There will be a two-step process for appeals.appeals.

1.1.Submit an appeal on the validation window.Submit an appeal on the validation window.2.2.Submit student-level data to that supports Submit student-level data to that supports

the appeal to Brian Lindsley.the appeal to Brian Lindsley.3.3.Use the Appeals Data Submission Template Use the Appeals Data Submission Template

located at: located at: http://www.ode.state.or.us/search/page/?id=2644http://www.ode.state.or.us/search/page/?id=2644

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Appeals Data Appeals Data Submission TemplateSubmission Template

If you wish to submit additional data for students If you wish to submit additional data for students regarding their regarding their High school entry yearHigh school entry yearDistrict and SchoolDistrict and SchoolOutcomeOutcomeDemographicsDemographicsPlease use the data submission template Please use the data submission template available at the cohort web page: available at the cohort web page: http://www.ode.state.or.us/search/page/?http://www.ode.state.or.us/search/page/?id=2644id=2644

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LinksLinks

Cohort Graduation Rate web page: Cohort Graduation Rate web page: http://www.ode.state.or.us/search/page/?id=2644http://www.ode.state.or.us/search/page/?id=2644

By Friday, April 9 this web page will include:By Friday, April 9 this web page will include:– Cohort Graduation Policy and Technical ManualCohort Graduation Policy and Technical Manual– Validation TimelineValidation Timeline– Instructions for district validations and appealsInstructions for district validations and appeals– Copy of this WebExCopy of this WebEx– Announcements and updatesAnnouncements and updates

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Contact InformationContact InformationFor more information on the Cohort Graduation Rate, For more information on the Cohort Graduation Rate,

contacts are:contacts are: Brian Lindsley (primary contact for validations)Brian Lindsley (primary contact for validations) email: brian.lindsley@state.or.usemail: brian.lindsley@state.or.us phone: 503-947-5928phone: 503-947-5928 Jon Wiens (contact for webex questions)Jon Wiens (contact for webex questions) email: jon.wiens@state.or.usemail: jon.wiens@state.or.us phone: 503 947-5764phone: 503 947-5764 Cynthia YeeCynthia Yee email: email: cynthia.yee@state.or.uscynthia.yee@state.or.us phone: 503-947-5780phone: 503-947-5780